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HomeMy WebLinkAbout08-16-2013-BLT-AGENDA PACKET1 CITY OF NEWPORT BEACH Board of Library Trustees SPECIAL MEETING AGENDA Newport Beach Public Library – FRIENDS MEETING ROOM 1000 Avocado Avenue, Newport Beach Friday, August 16, 2013 – 1:30 p.m. Board of Library Trustees Members: Jill Johnson-Tucker, Chair of the Board Jerry King, Vice-Chair of the Board Eleanor Palk, Secretary of the Board Robyn Grant John Prichard Staff Members: Dave Kiff, City Manager Cynthia Cowell, Library Services Director __________________________________________________________________________________ 1) CALL MEETING TO ORDER 2) ROLL CALL 3) PUBLIC COMMENTS Public comments are invited on agenda items generally considered to be within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to five (5) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in silent mode. 4) CURRENT BUSINESS 1. The recruitment and appointment process for a new Library Services Director/City Librarian: a) The City Manager will describe a process to follow regarding the selection of a new Library Services Director/City Librarian, and will welcome the Board’s and public’s comments and suggestions. b) Open forum: What kinds of qualities/qualifications does the Board and public hope to see in the next Library Services Director? 2. Consideration (including approval or disapproval) of the City Manager’s proposed appointment of Library Services Manager Tim Hetherton as Interim Library Director effective on or about October 4, 2013. 5) PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. 6) ADJOURNMENT This Board of Library Trustees is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Board of Library Trustees Special Meeting agenda be posted at least twenty-four (24) hours in advance of each special meeting and that the public be allowed to comment on agenda items before the Board of Library Trustees and items not on the agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Board of Library Trustees may limit public comments to a reasonable amount of time, generally three (3) minutes per person. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (“ADA”) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Newport Beach will attempt to accommodate you in every reasonable manner. If requested, this agenda will be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Please contact the City Clerk’s Office at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3005 or cityclerk@newportbeachca.gov. THE COMMUNITY As the 12th largest City in California, Riverside has a diverse population of over 300,000 covering over 85 square miles. Recently named as one of “America’s Most Livable Communities,” Riverside is the largest city in the second fastest growing county in the country. Riverside County has outpaced Los Angeles County in absolute growth. Four internationally recognized colleges and universities call Riverside home: the University of California at Riverside, La Sierra University, California Baptist University, and Riverside Community College. The City’s 60 visual and performing arts organizations have created a lively cultural scene which supports everything from the Riverside Philharmonic and the newly restored Fox Performing Arts Center to the California Museum of Photography and the Riverside Arts Museum. Founded in 1883, Riverside’s historic core is both charming and urban while its neighborhoods offer a wide range of diverse residential opportunities from modern estate homes to classic historic craftsman and mission-style bungalows. There are 51 city parks with more than 2,500 acres of open space including a wilderness park, two county parks and the California Citrus State Historic Park. The City is centrally located in Southern California approximately 60 miles east of Los Angeles and 100 miles north of San Diego. Strong elected, civic and business leadership has created a diversified economy, balanced land uses, quality developments, cultural amenities and a progressive outlook that supports the community today and well into its promising future. CITY GOVERNMENT The City of Riverside operates under the council-manager form of government established by the City Charter in 1953. Seven City Council Members are elected to four-year terms from geographically designated wards (districts). The Mayor is elected at-large and serves as the presiding Officer of the Council, interprets policies and programs to the community, and serves as official head of the City for ceremonial purposes. The Mayor has a voice in all Council proceedings but only votes to break a City Council tie- vote and veto. Members of the Council select a representative from among themselves to serve as Mayor Pro- Tempore. The City Council appoints the City Manager, City Attorney and City Clerk in conformance with the City Charter. The appointment of the Library Director is made by the City Manager and approved by the Board of Library Trustees. The Library Director reports to the City Manager and Assistant City Manager. Riverside ended the last fiscal year with an enviable budgetary surplus. Prudent fiscal management and strategic deployment of staffing resources allowed all library branches to remain open without the need to reduce system-wide library hours. Seizing Our Destiny The Agenda for Riverside’s Innovative Future Riverside’s dedication to modern and proactive economic development is articulated in the recently adopted Seizing Our Destiny visionary strategic plan. The City is on a mission to elevate the community’s quality of life in ways that will fuel intelligent growth, encourage innovation, position Riverside as the location of choice for diverse and dynamic people, and attract desirable business and jobs to the region. What role will library services play in Riverside’s exciting future? As the new Library Director, you can help lead the way! Explore the potential at http://seizingourdestiny.com RIVERSIDE PUBLIC LIBRARY The Riverside Public Library (RPL) has a history that reaches back to 1888, growing from just a few rooms in the historic Loring Building to a distinguished Mission-Revival Library building financed by Andrew Carnegie to its current system of a Downtown Library and seven branch libraries. With the exception of the Downtown Library, the seven RPL facilities have been opened, remodeled and/or expanded within the last 10 years with the newest facility opening in May 2011. Developing future plans for the City’s Downtown Library will be a grand opportunity for the new Director. Library services are currently delivered by 47 full-time and 22 part-time staff supplemented by dedicated volunteers. Today, RPL serves a fast growing community. With a collection of approximately 465,000 books and other library materials, as well as 328 public access computers and an annual circulation of 1.5 million, RPL is a major provider of information services and cultural programs in this dynamic and diverse region. In 2009, RPL experienced more than four million website hits, facilitated 321,000 internet and technology sessions, increased the number of public access computers by 30 percent system-wide, and responded to over 500,000 reference and information inquiries. Within the last year, staff also created and implemented a new “Customer Service Model for the 21st Century” that entailed extensive cross- training and flexible staff assignments. More information on Riverside’s library system can be found at www.riversideca.gov/Library/ LIBRARY DIRECTOR - THE IDEAL CANDIDATE The individual selected will join a dynamic, innovative, action oriented, mutually supportive and collaborative executive team. To be a good fit in Riverside, the new Director must enjoy performing at the top of his/her game, be comfortable with candor and display a healthy sense of humor. A demonstrated passion for serving a diverse and engaged community along with a strong commitment to superior customer service are also important components of Riverside’s organizational culture. The ideal candidate will have five years of progressively responsible professional public library experience with at least two years at a senior management level. Prior or current service as a Library Director or Assistant Director in a comparable organization will be considered favorably. Possession of a Master’s degree in Library Science is required. The new Director will be an energetic and visible relationship builder who has a history of creating and maintaining mutually beneficial partnerships that serve to advance organizational objectives. He/she will be an outstanding manager who exhibits an open, inclusive and supportive style that empowers and enables staff to perform at their best. In addition to being a great mentor who is committed to the professional development of subordinates, the Director will convey high expectations and will not hesitate to hold people accountable to such standards. An excellent communicator, the Library Director will enjoy proactively engaging with staff and various stakeholders. He/she will be inspiring to others in a manner that produces sustainable momentum throughout the organization and enhances ownership and external support for an exciting new vision. Prior experience working with elected and appointed officials is preferred. The ideal candidate will be a superior problem solver who approaches tough decision making with courage and a balanced perspective. He/she must be a gifted strategic thinker who exercises sound judgment around complex and sometimes controversial subject matter. Extensive administrative experience with managing large budgets and a history of being extremely attentive to resources are necessary to succeed in the role. The ideal candidate will have a proven and consistent track record of significant accomplishments that typically involve improving efficiency, attracting outside resources, altering and improving services to better meet the needs of the community as well as redesigning or eliminating outdated or ineffective business practices. A proven track record of leading and managing thoughtful change effectively will also be expected. The individual selected will have the rare opportunity to provide a fresh perspective on all department operations and resources to help plan for the future of library services in Riverside consistent with the Seizing Our Destiny agenda. COMPENSATION & BENEFITS The salary range for this executive level position is $116,136 - $145,116 and is supplemented by a competitive benefits package that includes: Retirement – CalPERS 2.7% @ 55 formula. City pays employee’s contribution toward the plan. Health Insurance –The City offers seven health insurance plans and contributes up to $1,006 per month for employee and dependent coverage. Dental Insurance – The City provides three dental insurance plans and contributes up to $45 per month. Vision Insurance – The City provides vision coverage through Vision Service Plan (VSP) for employees and their dependents that are enrolled in medical coverage. Life Insurance – City provides and pays for term life insurance with accidental death and dismemberment equal to two times the annual salary plus $1,000 up to a maximum of $700,000. Deferred Compensation – The City contributes $250 per month to a 401(a) or 457 deferred compensation plan for a minimum $50 monthly employee contribution. The City’s contribution ends on July 1, 2011. Long Term Disability – The City offers optional enrollment in the Long Term Disability Plan. Flexible Spending Account – The City offers a Health Care and Dependent Care Flexible Spending Plan for optional participation. APPLICATION & SELECTION PROCESS Submissions will be accepted until midnight on Sunday, May 1, 2011. To be considered for this opportunity, upload cover letter, resume and list of six professional references using the “Apply Now” feature at www.tbcrecruiting.com. Teri Black-Brann • 310.377.2612 Carolyn Seeley • 949.487.7606 TERI BLACK & COMPANY, LLC www.tbcrecruiting.com Following the closing date, resumes will be screened in relation to the criteria articulated in this brochure. Applicants with the most relevant qualifications will be granted preliminary interviews by the consultants. Candidates deemed to be the best qualified will be invited to interviews with a selection panel consisting of members of the Board of Library Trustees and the City Manager’s Office. The City Manager anticipates making an appointment by late spring following the completion of extensive background and reference checks. Please note that references will not be contacted until the end of the process and, at that time, will be done so in close coordination with the candidate impacted. The City of Riverside is an Equal Opportunity Employer. Winner of the 2011 National Medal for Museum and Library Service. “Located in a city of richly diverse neighborhoods, San José Public Library focuses its programs, services, and staffing to ensure it meets each community’s needs.” Read more about it here. The Community As the Capital of Silicon Valley, San José is the world's leading center of innovation. Encompassing 178 square miles at the southern tip of San Francisco Bay, San José is Northern California’s largest city with nearly one million residents. Its central location between San Francisco to the north and Monterey/Carmel to the south makes San José a gateway to adventures throughout California. San José is readily accessible to the beaches of the California coast; Napa and Sonoma Valleys to the north; Yosemite National Park and Lake Tahoe in the Sierra Nevada; and the rich cultural life of the entire region. Nearly one million people reside in San José, making it the 10th largest city in the nation. Situated between the Diablo and Santa Cruz mountain ranges, San José’s quality of life is unsurpassed. With an average of more than 300 days of sunshine a year and a Mediterranean climate, those living and working in San José can enjoy the city’s many attractions, cultural and performing arts, sports and recreation opportunities and year- round festivals and celebrations. Seventy-eight percent of residents rated the quality of life in San José as either “excellent” or “good” in the City’s most recent Community Survey. LIBRARY DIRECTOR SEARCH imagine working in San José... San José has received accolades as a place to live and do business from Business Week, Money Magazine and other national media, and FBI data shows it is one of the safest large cities in America. Once a largely agrarian community, with bucolic hillsides and an expansive valley dotted with orchards, San José experienced one of the most significant economic changes in California history over the past 80 years, transforming to a globally recognized high-tech center. The San José area today is home to the largest concentration of technology expertise in the world, powered by one of the most highly educated and productive populations in America. More than 40 percent of the workforce has a bachelor’s degree or higher, compared with 25 percent nationally San José is a city proud of the cultural and ethnic diversity of its population and workforce, as well as the rich cultural identity of its many neighborhoods, with residents speaking more than 56 different languages. Nineteen public school districts and over 300 private and parochial schools provide families with a range of educational choices. Innovative programs in local school districts include a nationally acclaimed performing arts magnet and concentrations in aerospace, international studies, math and science, radio and television, and more. Nearby universities include San José State University, Santa Clara University, Stanford University, University of California at Berkeley and University of California at Santa Cruz. The City of San José operates under a council-manager form of government. The City Council consists of ten council members elected by district and a mayor elected at large. The 2011-2013 Operating and Capital Budgets for the City total $2.84 billion. 5,400 city employees are represented by 11 bargaining units that have strong and active leadership. With its world-renowned quality of life, it’s difficult to imagine a more appealing place to live than San José, California! San José Public Library (SJPL) is the largest public library system between San Francisco and Los Angeles. A proud recipient of the Gale/Library Journal Library of the Year Award, SJPL is a acknowledged leader in providing innovative services to meet changing customer needs. San José’s multi-ethnic and culturally diverse community is served by the Dr. Martin Luther King, Jr. Library and 18 branches. An additional four branches are scheduled to open in 2013. The historic $212 million branch development bond approved by voters in November 2000 means service is provided in modern, vibrant interior spaces with state-of-the-art technology. The number of annual visitors equals the combined home game attendance for all the Bay Area major professional sports teams! Staff members provide lifelong learning opportunities with daily, 24-hour access to a significant and growing array of electronic services, including a dynamic online catalog, numerous databases, and electronic books, magazines, and homework help. Traditional print materials and AV resources are available in more than twenty languages, and residents can obtain reference assistance or search tips from their home or office by phone, email, and live chat. The Dr. Martin Luther King, Jr. Library is both the City of San José’s main library and the campus library of San Jose State University. The award-winning library is the first in the United States to integrate services and collections of a major university and city and make them available to the entire community. Strategically located on a campus corner in downtown San José and in close proximity to City Hall, the library symbolizes the successful link between town and gown. With the capacity for a collection of over two million items and more than 3,000 seats, the library is 475,000 square feet spread over nine floors. 10,000 visitors pass through its doors on a daily basis during the academic year. To fulfill its mission to enrich lives by fostering lifelong learning and by ensuring that every member of the community has access to a vast array of ideas and information, SJPL provides a number of innovative programs to the community. Smart Start San José is a comprehensive early care and education support service to early care educations and the parents of young children. Family Learning Centers are equipped with computers and special software to provide a unique learning environment for parents who are improving their basic skills and children together. Partners in Reading provides free tutoring to adults who want to improve their reading, writing and computer skills. San José Public Library provides high interest, customer- focused programs and services in beautiful facilities with energetic, well-trained staff, volunteers, Friends, and the Library Foundation. Visit us at www.sjpl.org The Department Challenges & Opportunities •Communicate the importance and value of library service in the digital age and increase public awareness of services the library provides •Provide outstanding public service during a period of declining revenues and increased use •Deploy technology that improves the customers’ experience •Encourage and support staff in their efforts to develop new and innovative programs to serve the increasingly diverse residents of the City •Partner with other City departments, San José State University, school districts, community organizations, and local businesses etc. to enhance and expand service to shared audiences •Plan for opening the four recently completed branch libraries and the design and construction of the Southeast Branch, the final Bond-funded branch construction project •Provide leadership in the development of a strategic plan that is responsive to local needs •Participate in the City’s efforts to place a ballot measure for voter approval for the renewal of the Library Parcel Tax •Mentor and coach staff to prepare them to assume leadership positions as they become vacant By the Numbers FY 11 - 12 Population served: 958,789 Facilities: 19 Staff: 271 FTE Inventory: 2,032,730 Languages in collections: 20+ Circulation per capita: 11.88 Reference questions answered: 666,414 Operating budget: $31.9 million Visitors: 6,168,223 Items Loaned: 11,544,886 Innovator Proven track record of continuous improvement approaches and efforts including alternative service delivery initiatives Creates an environment where excellence and innovation can thrive Effectively leads and manages change Is forward thinking and has a positive track record in implementing appropriate leading edge technologies Is intellectually curious Strategic Thinker Thinks strategically and makes sound decisions under pressure Is skilled in strategic planning and plan implementation Is a creative problem-solver Has a knowledge of current trends and best practices in libraries Communicator Provides timely, accurate, and relevant information on critical issues to the City Council, City management, the Library Commission, library staff, colleagues, and the public Is able to develop and communicate a shared vision of library services Is willing and able to be an effective, visible library spokesperson in the community Communicates openly, clearly, logically, and concisely Has a sense of humor Relationship Builder Demonstrates cultural competence and has a history of responsiveness to community residents, library users, and library staff Acts with a high level of integrity and develops relationships based on dependability and honesty Works successfully with local elected officials, department heads, and other City employees Is customer service-oriented Is active in professional and civic organizations Collaborator Able to leverage both public and private resources including the use of volunteers Is able to work collaboratively and harmoniously with library staff, Library Commission, and other key stakeholders to achieve the library’s mission Works successfully with the SJSU Library Dean to co-manage the Dr. Martin Luther King, Jr. Library Manager Demonstrates outstanding management skills Serves as a valuable member of the City Manager’s cabinet Makes wise and fair decisions based on solid facts Mentors staff and fosters a team environment Excels in developing, leading, and motivating staff Has a demonstrated record of effective fiscal management and budgetary planning Understands and uses effective measurement and evaluation methods The Ideal Candidate How To Apply To be considered for this exciting career opportunity, please email a letter of interest, your resume and three work-related references (who will not be called until mutual interest is established) to: June Garcia Library Consultant 1195 South Harrison Street Denver, Colorado 80210 Applications received by November 16, 2012 will receive first consideration. However, this recruitment is “Open Until Filled.” Inquiries are welcome. Please contact June Garcia at June@JuneGarcia.com or 303 522-2225. Compensation The salary range for this at will position is $127,417 – $199,154. In addition, a generous benefits package is provided which includes: • Competitive retirement system with full reciprocity with CalPERS. • Generous vacation, executive leave, and holiday package. • Competitive health, dental, and life insurance benefits • 457 (b) Deferred Compensation Plan. • Tax deferred medical and dependent savings plans. • Monthly automobile allowance • Out of area relocation assistance. The Position The Library Director is responsible for the planning, development, organization, and direction of the City Library system The Library Director is a department head in the unclassified Civil Service and reports to the City Manager. A copy of the job description can be found at the City of San José Human Resources website. Minimum Qualifications Any combination of training and experience equivalent to graduation from an accredited college or university with a Master’s degree in Library Science. Ten (10) years of increasingly responsible professional librarian work, including at least four (4) years at the management and policy making level The City of San José is an Equal Opportunity Employer. To request an alternative format for printed materials, please call Renee Bettencourt at 408-808-2156.