HomeMy WebLinkAbout15 - Confirmation of Voting Delegate and Alternates for the 2022 League of California Cities Annual Conference — September 7, 2022 to September 9, 2022Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
June 28, 2022
Agenda Item No. 15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Leilani I. Brown, City Clerk - 949-644-3005,
(brown@newportbeachca.gov
PREPARED BY: Leilani I. Brown, City Clerk
TITLE: Confirmation of Voting Delegate and Alternates for the 2022 League
of California Cities Annual Conference — September 7, 2022 to
September 9, 2022
ABSTRACT -
The 2022 League of California Cities (Cal Cities) Conference is scheduled for
September 7, 2022 to September 9, 2022, in Long Beach. The City of Newport Beach
(City) is a member of Cal Cities and typically sends one Council Member to serve as the
City's voting delegate and at least one Council Member as the alternate voting delegate
at the annual conference. Pursuant to Cal Cities' bylaws, the City Council must designate
its voting delegate and alternates by City Council action.
RECOMMENDATION:
a) Determine that the action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines
because it will not result in a physical change to the environment, directly or indirectly;
b) Designate Council Member Joy Brenner to be the voting delegate and Mayor Kevin
Muldoon and City Council Will O'Neill to be the alternate voting delegates at the
League of California Cities Conference; and
c) Direct the City Clerk to complete and submit the designation form to the League of
California Cities.
DISCUSSION:
An important part of the Cal Cities' Conference is the Annual Business Meeting scheduled
for noon on Friday, September 9, 2022. At this meeting, the Cal Cities membership
considers and acts on resolutions regarding Cal Cities policies. To vote at the Annual
Business Meeting, the City must designate, by City Council action, a voting delegate and
up to two alternate voting delegates.
Following the City's confirmation of its delegates, the City Clerk will complete and submit
the Voting Delegate/Alternate designation form to the Cal Cities office.
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Confirmation of Voting Delegate and Alternates for the
2022 League of California Cities Annual Conference
June 28, 2022
Page 2
FISCAL IMPACT:
There is no fiscal impact related to this item.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Cal Cities Voting Delegate/Alternate Designation Form
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ATTACHMENT A
LEAGUE OF
CALIFORNIA
CITI ES
Council Action Advised by August 31, 2022
DATE: June 1, 2022
TO: City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference & Expo - September 7-9, 2022
Cal Cities 2022 Annual Conference & Expo is scheduled for September 7-9, 2022 in Long
Beach. An important part of the Annual Conference is the Annual Business Meeting
(during General Assembly) on Friday, September 9. At this meeting, Cal Cities
membership considers and acts on resolutions that establish Cal Cities policy.
In order to vote at the Annual Business Meeting, your city council must designate a
voting delegate. Your city may also appoint up to two alternate voting delegates, one
of whom may vote if the designated voting delegate is unable to serve in that
capacity.
Please complete the attached Voting Delegate form and return it to Cal Cities office
no later than Friday, September 2. This will allow us time to establish voting
delegate/alternate records prior to the conference.
Please view Cal Cities' event and meeting policy in advance of the conference.
Action by Council Required. Consistent with Cal Cities bylaws, a city's voting
delegate and up to two alternates must be designated by the city council.
When completing the attached Voting Delegate form, please attach either a
copy of the council resolution that reflects the council action taken, or have y
city clerk or mayor sign the form affirming that the names provided are those
selected by the city council. Please note that designating the voting delegate
and alternates must be done by city council action and cannot be
accomplished by individual action of the mavor or city manaaer alone.
Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference. They need not register for the entire
conference; they may register for Friday only. Conference registration will open
by June 1 on the Cal Cities website. In order to cast a vote, at least one voter
must be present at the Business Meeting and in possession of the voting delegate
card. Voting delegates and alternates need to pick up their conference
badges before signing in and picking up the voting delegate card at the Voting
Delegate Desk. This will enable them to receive the special sticker on their name
badges that will admit them into the voting area during the Business Meeting.
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LEAGUE OF
CALIFORNIA
CITI ES
v
• Transferring Voting Card to Non -Designated Individuals Not Allowed. The voting
delegate card may be transferred freely between the voting delegate and
alternates, but only between the voting delegate and alternates. If the voting
delegate and alternates find themselves unable to attend the Business Meeting,
they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the Business Meeting, individuals
with the voting card will sit in a separate area. Admission to this area will be limited
to those individuals with a special sticker on their name badge identifying them as
a voting delegate or alternate. If the voting delegate and alternates wish to sit
together, they must sign in at the Voting Delegate Desk and obtain the special
sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Long
Beach Convention Center, will be open at the following times: Wednesday, September
7, 8:00 a.m. - 6:00 p.m.; Thursday, September 8, 7:00 a.m. - 4:00 p.m.; and Friday,
September 9, 7:30 a.m.-12:30 p.m. The Voting Delegate Desk will also be open at the
Business Meeting on Friday, but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the
individuals that your council designates as your city's voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and
returning it to Cal Cities office by Friday, September 2. If you have questions, please call
Darla Yacub at (916) 658-8254.
Attachments:
Annual Conference Voting Procedures
Voting Delegate/Alternate Form
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LEAGUE OF
CALIFORNIA
CITI ES
Annual Conference Voting Procedures
One City One Vote. Each member city has a right to cast one vote on
matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Annual Conference,
each city council may designate a voting delegate and up to two
alternates; these individuals are identified on the Voting Delegate Form
provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or
alternates, may pick up the city's voting card at the Voting Delegate Desk in
the conference registration area. Voting delegates and alternates must
sign in at the Voting Delegate Desk. Here they will receive a special sticker
on their name badge and thus be admitted to the voting area at the
Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting
delegates (or alternates), and who have picked up their city's voting card
by providing a signature to the Credentials Committee at the Voting
Delegate Desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the
city's voting card and be registered with the Credentials Committee. The
voting card may be transferred freely between the voting delegate and
alternates, but may not be transferred to another city official who is neither
a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a
voting card will sit in a designated area. Admission will be limited to those
individuals with a special sticker on their name badge identifying them as a
voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will
determine the validity of signatures on petitioned resolutions and the right of
a city official to vote at the Business Meeting.
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A,
LEAGUE OF
CALIFORNIA
CITI ES
CITY: NEWPORT BEACH
2022 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Friday, September 2,
2022. Forms not sent by this deadline may be submitted to the Voting Delegate Desk
located in the Annual Conference Registration Area. Your city council may designate
one voting delegate and up to two alternates.
To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates
must be designated by your city council. Please attach the council resolution as proof of
designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the
designation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual
Business Meeting. Admission to this designated area will be limited to individuals (voting
delegates and alternates) who are identified with a special sticker on their conference
badge. This sticker can be obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name: JOY BRENNER
Title: COUNCIL MEMBER
2. VOTING DELEGATE - ALTERNATE
Name: KEVIN MULDOON
Title: MAYOR
3. VOTING DELEGATE - ALTERNATE
Name: WILL O'NEILL
Title: COUNCIL MEMBER
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR
ATTEST: I affirm that the information provided reflects action by the city council to
designate the voting delegate and alternate(s).
Name: Leilani I. Brown
Mayor or City Clerk
(circle one) (signature)
Email (brown@newportbeachca.gov
Date 6-29-22 Phone 949-644-3005
Please complete and return by Friday, September 2, 2022 to:
Darla Yacub, Assistant to the Administrative Services Director
E-mail: dyacub@calcities.ora; Phone: (916) 658-8254
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