HomeMy WebLinkAbout07-18-2022-BLT-AGENDA PACKETCITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES AGENDA
Newport Beach Central Library
1000 Avocado Avenue, Newport Beach, CA 92660
Monday, July 18, 2022 - 5:00 PM
Board of Library Trustees Members:
Paul Watkins, Chair
Barbara Glabman, Secretary
Douglas Coulter, Trustee
Ash Kumra, Trustee
Janet Ray, Trustee
Staff Members:
Melissa Hartson, Library Services Director
Francine Jacome, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act
requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular
meeting and that the public be allowed to comment on agenda items before the Commission and items not on the
agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public
comments to a reasonable amount of time, generally three (3) minutes per person.
The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send
them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Sunday, July 17, at 4:00 p.m.
to give the Board of Library Trustees time to consider your comments. All emails will be made part of the record.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or mhartson@newportbeachca.ogv.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.PLEDGE OF ALLEGIANCE
IV.ELECTION OF OFFICERS
The Board of Library Trustees shall nominate and elect Board members to serve as
Chair, Vice Chair, and Secretary for Fiscal Year 2022-23.
V.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be placed in the tray provided.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
July 18, 2022
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Board of Library Trustees Meeting
VI.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. Board of Library Trustees have received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward upon invitation by the Chair.
A.Consent Calendar Items
Minutes of the June 20, 2022, Board of Library Trustees Meeting (pp. 5-13)1.
DRAFT OF MINUTES
Patron Comments (pp. 14-16)2.
Monthly review of evaluations of library services through suggestions and requests
received from patrons.
PATRON COMMENTS
Library Activities (pp. 17-25)3.
Monthly update of library events, services, and statistics.
JUNE ACTIVITIES
Expenditure Status Report (pp. 26-27)4.
Monthly expenditure status of the library's operating expenses, services, salaries,
and benefits by department.
EXPENDITURE REPORT
Board of Library Trustees Monitoring List (p. 28)5.
List of agenda items and dates for monthly review of projects by the Board of Library
Trustees.
MONITORING LIST
July 18, 2022
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Board of Library Trustees Meeting
VII.CURRENT BUSINESS
A.Items for Review
Library Service Policy (Council Policy I-1)(pp. 29-31)6.
Staff recommends that the Board of Library Trustees review Council Policy I-1,
Library Service Policy, and suggests no revisions be brought forth to City Council.
LIBRARY SERVICE POLICY REPORT
LIBRARY SERVICE POLICY REPORT-ATTACHMENT A
LIBRARY SERVICE POLICY REPORT-ATTACHMENT B
Proposed Library Schedule for Winter Holidays 2022 (pp. 32-34)7.
Staff recommends a proposed Library holiday schedule for Board of Library Trustee
approval.
PROPOSED HOLIDAY SCHEDULE REPORT
PROPOSED HOLIDAY SCHEDULE REPORT-ATTACHMENT A
Friends of the Library Wish List (p. 35)8.
Staff recommends that the Board of Library Trustees approve the annual wish list
request and accept the annual donation from the Newport Beach Friends of the
Library.
FRIENDS WISH LIST REPORT
Lecture Hall Update9.
Trustee Ray will report on activities related to the Library Lecture Hall project.
Balboa Branch Replacement Update10.
Trustee Ray will report on activities related to the Balboa Branch Replacement
project.
Library Services11.
Report of Library issues regarding services, patrons, and staff.
July 18, 2022
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Board of Library Trustees Meeting
B.Monthly Reports
Library Foundation Liaison Reports12.
A. Library Foundation Board - Report of the most recently attended meeting.
B. Library Live Lectures Committee - Report of the most recently attended meeting.
C. Witte Lectures Committee - Report of the most recently attended meeting.
Friends of the Library Liaison Report13.
Trustee update of the most recently attended Friends of the Library Board meeting.
Literacy Services Liaison Report14.
Trustee update of the most recently attended Literacy Services Advisory Board
meeting.
VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited and non-agenda items generally considered to be within the
subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to
three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the
record. The Board of Library Trustees has the discretion to extend or shorten the speakers’
time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally
to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
IX.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
X.ADJOURNMENT
DRAFT
CITY OF NEWPORT BEACH Board of Library Trustees Corona del Mar Library 410 Marigold Avenue, Corona del Mar, CA 92625 Meeting Minutes Monday, June 20, 2022 – 5:00 p.m. I. CALL MEETING TO ORDER – 5:00 P.M. II. ROLL CALL – Roll Call by Francine Jacome, Administrative Support Specialist
Trustees Present: Vice Chair Kurt Kost (Acting Chair), Secretary Barbara Glabman, Trustee Douglas Coulter Trustees Absent: Chair Paul Watkins (excused), Trustee Janet Ray (excused) Staff Present: Melissa Hartson, Library Services Director
Francine Jacome, Administrative Support Specialist Rebecca Lightfoot, Adult Services Coordinator/Acting Library Services Manager
Debbie Walker, Branch & Youth Services Coordinator Tina Quan, Library Clerk
Staff Absent: III. PLEDGE OF ALLEGIANCE – Led by Trustee Coulter IV. NOTICE TO THE PUBLIC – Administrative Support Specialist Francine Jacome V. CONSENT CALENDAR A. Consent Calendar Items 1. Minutes of the May 16, 2022, Board of Library Trustees Meeting
Acting Chair Kost introduced the Consent Calendar and confirmed that the other Trustees did not wish to discuss and/or did not wish to remove items from the Consent Calendar.
He then confirmed no members of the public wished to discuss the Consent Calendar. 2. Patron Comments
Monthly review of evaluations of library services through suggestions and requests received from patrons. 3. Library Activities Monthly update of library events, services, and statistics. 4. Expenditure Status Report Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department.
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Board of Library Trustees Meeting Minutes June 20, 2022
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5.Board of Library Trustees Monitoring ListList of agenda items and dates for monthly review of projects by the Board ofLibrary Trustees.
Acting Chair Kost called for a Motion on the Minutes of May 16, 2022.
Motion made by Secretary Glabman, seconded by Trustee Coulter, and carried (3-0-0-2) to approve the Consent Calendar with no edits to the minutes.
AYES: Kost, Glabman, Coulter NOES:
ABSTENTIONS: ABSENCES: Watkins, Ray
VI.CURRENT BUSINESS
A.Items for Review
6.Corona del Mar Branch UpdateBranch and Youth Services Coordinator Debbie Walker presents an overview of
Corona del Mar Branch’s activities and resources
Branch & Youth Services Coordinator Debbie Walker reported for Branch Librarian Nadia Dallstream, who was absent. She introduced Library Clerk Tina Quan to the BLT. Library Clerk Quan is a part time employee working at both the Balboa Branch and Corona del Mar (CdM). With respect to the branch update, the branch opened in September 2019 and then closed due to COVID in early 2020. Curbside service ran through early June 2021 when it reopened to the public. Shortly after the reopening Nadia Dallstream took over as the Branch Librarian from Librarian Annika Helmuth who returned to Central Library. Branch Librarian Dallstream has been very enthusiastic about the branch and programming. Other staff at Corona del Mar include the full time Library Clerk Daisy
Hernandez, and Part-time Library Assistant Erika Aguilar. Former Part-time Library Assistant Shannon Pirus helped the branch get the programming going. The building is new, and they are keeping a regular maintenance schedule in line with Public Works
updated philosophy that new buildings could not be ignored. The collection is popular and is constantly being updated to fit patrons needs. The “Lucky Day” books are best sellers that are not placed on hold and have been added to the catalog.
Acting Chair Kost asked if the collection was similar to Central Library or unique to Corona del Mar.
Branch & Youth Services Coordinator Walker said that it was unique to the location. She explained that Adult Services Coordinator/Acting Library Services Manager Rebecca Lightfoot was in charge of collection development. Corona del Mar has a popular and more recent collection while Central had a deeper collection.
Adult Services Coordinator/Acting Library Services Manager Rebecca Lightfoot agreed with that characterization and explained that Branch Librarian Nadia Dallstream made the
selections for Corona del Mar.
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Board of Library Trustees Meeting Minutes June 20, 2022
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Branch & Youth Services Coordinator Walker explained that Branch Librarian Nadia Dallstream included charts and statistics on circulation and reference questions. Jim Mosher, resident of Newport Beach, had also asked about the circulation numbers. The circulation numbers were on a steady rise since the reopening. In July 2022 they would have a full years’ worth of statistics. The dip in circulation was an aggregate of all the Branches. The number of patrons served was also up and people are happy to be back in the Library. Storytimes restarted in June 2021 and were initially all outdoors. CdM continues to host them on the reading porch but has moved them inside when necessary. In December 2021 they held the Christmas Walk which was extremely successful with all age groups. In April 2022, the Branch celebrated National Library Week and Chair Watkins and Ronnie Watkins were guest readers for storytimes as was Councilwoman Joy
Brenner. Storytimes are successful and utilize a reservation system which has been able to accommodate everyone. In February, the Branch had a “blind date with a book” program where they checked out wrapped books and requested book reviews. Reviewers were
eligible to win a gift card. The Summer reading theme was “Read beyond the beaten path.” CdM was excited to be reopen and the staff had made the branch their own.
Acting Chair Kost called for Trustee questions. Trustee Coulter thanked Branch & Youth Services Coordinator Walker for the presentation. Secretary Glabman commended her on the easy to read graphs. Branch & Youth Services Coordinator Walker was pleased that things were trending up. Acting Chair Kost asked how circulation was compared to pre-Covid and to the old branch.
Branch & Youth Services Coordinator Walker did not know the numbers compared to the old branch.
Trustee Coulter noted that the pandemic came around the time the branch opened. Acting Chair Kost stated that over the past year things may have normalized.
Trustee Coulter said that the charts showed things increasing. Secretary Glabman noted that if one reviewed all of the charts from all facilities things were not increasing. Library Services Director Hartson said that prior to the opening of CdM and COVID they were on a different system with a different type of circulation. CdM now had autorenewals. Branch & Youth Services Coordinator Walker explained that CdM always had high numbers for programs especially for storytimes and summer reading. Those numbers
have come back and were robust. Acting Chair Kost called for public comment but heard none. He thanked Branch & Youth
Services Coordinator Walker for the report.
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Board of Library Trustees Meeting Minutes June 20, 2022
Page 4 7. Circulation Policy Review (NBPL 12) Staff request that the Board of Library Trustees review and approve the revisions to Library Policy NBPL 12, Circulation Policy. Library Services Director Hartson explained that staff had cleaned up NBPL 12, Circulation Policy in terms of changing verbiage from “customer” to “patron” and other minor grammatical issues. There were no substantial changes since the policy was fully reviewed and revised by the BLT two years prior. She stated that Mr. Mosher pointed out that there would be a change in the Government Code forthcoming and the policy would be brought back to the BLT when the Code changed. She welcomed questions from the BLT and indicated she reviewed the fees and fines for accuracy, and they remained the
same. Acting Chair Kost called for the public comment.
Jim Mosher, Newport Beach resident, stated he had submitted written comments.
Acting Chair Kost indicated the BLT saw the comments and thanked him for them. Mr. Mosher suggested additional changes to Section 1.0 and noted that the change in the Government Code was forthcoming in the next six months. He was not going though all his written comments because the staff did not think they were required. He noted that the processing fee was not listed for a replacement laptop. He had other minor comments but stated he would leave it there. He did not know what a guest card was and requested that be explained. Acting Chair Kost asked staff to address the question.
Library Services Director Hartson explained that guest cards were for users that did not need a full access card and were just visiting the Library to use a computer. Guest cards were issued on a temporary basis by Reference staff.
Mr. Mosher indicated that in Section 1.04 it was referred to as a computer use only card. He suggested they use consistent terminology if that was the same thing.
Library Services Director Hartson explained that computer use only cards were separate and was for computer use on a regular basis only. The guest card was good for one day only. Acting Chair Kost called for a Motion to approve the policy. Motion made by Trustee Coulter, seconded by Secretary Glabman, and carried (3-0-0-2) to approve the revisions to Library Policy NBPL 12, Circulation Policy. AYES: Kost, Glabman, Coulter NOES:
ABSTENTIONS: ABSENCES: Watkins, Ray
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Board of Library Trustees Meeting Minutes June 20, 2022
Page 5 8. Budget Amendments for Fiscal Year 2021-22
Staff will report on Budget Amendments for FY 2021-22 Library Services Director Hartson reported the Budget was adjusted throughout the year as the Library received donations and grants from the Newport Beach Public Library Foundation (NBPLF) and Friends of the Library as well as other entities. Annually the Foundation and the Friends gifted monies to help fund materials and programming. The other significant change came from Literacy. That program was funded by the City, California State Library, and donations. All donations were reflected on Handwritten Page 55. Library Expenditures on Handwritten Page 29 did not quite equate to the revised Budget listed on Handwritten Page 55 because Handwritten Page 29 only reflected the amount that went into the general fund accounts and did not include Foundation and
Friends donations. They received a significant contribution from the California Library for the literacy program which funded salaries and benefits for the program. She welcomed questions from the BLT.
Acting Chair Kost called for BLT questions.
Trustee Coulter thought the report was very complete. Acting Chair Kost called for the public comment, but there was none. 9. Acceptance of Donation Staff recommends the Board of Library Trustees approve the acceptance of a donation from the National Charity Leagues’ Newport Chapter to enhance the Library’s materials collection. Library Services Director Hartson reported the Library received a donation from the National Charity Leagues’ Newport Chapter for $1,000. She requested the BLT approve
and accept the donation. Motion made by Secretary Glabman, seconded by Trustee Coulter, and carried (3-0-0-2)
to approve the acceptance of a donation from the National Charity Leagues’ Newport Chapter.
AYES: Kost, Glabman, Coulter NOES: ABSTENTIONS: ABSENCES: Watkins, Ray 10. Lecture Hall Update Trustee Ray will report on activities related to the Library Lecture Hall project. Acting Chair Kost indicated that Trustee Ray was absent. Library Services Director Hartson stated that Trustee Ray provided her with an update.
Trustee Ray had nothing to report other than they were moving forward with fundraising efforts.
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Board of Library Trustees Meeting Minutes June 20, 2022
Page 6 Jerry Kappel, NBPLF CEO, added that the design committee had primarily completed their
work. The plans had gone to the City for review. They have continued to fundraise and were about 60% of goal. Every gift that went to a naming opportunity had to go in front of the City Attorney and were in negotiation. Acting Chair Kost asked if the naming gifts were included in the 60%. Mr. Kappel indicated they were. Trustee Coulter asked if the City Attorney had the material for some time. Mr. Kappel said that the lead donor had been with the City Attorney for about 4 weeks. On
July 26th, an amendment to the Memorandum of Understanding (MOU) would go before the City Council. That was critical to the negotiations on the naming rights.
Secretary Glabman indicated that construction costs should be going down. Acting Chair Kost stated that lumber had come down.
Trustee Coulter noted that gas was still up. Acting Chair Kost called for further BLT and public comment but heard none. 11. Balboa Branch Replacement Update Trustee Ray will report on activities related to the Balboa Branch Replacement project. Secretary Glabman indicated that there was no timeframe, and the walk though was postponed.
Library Services Director Hartson reported she was in contact with Director Dave Webb. Public Works was managing the projects for the new fiscal year timeline. The Balboa
Branch Replacement update was included in the next year’s Facilities Finance Plan (FFP) so there was money budgeted for the planning of the branch. A budget should be allocated, and the design phase put out to bid in the next fiscal year.
12. Library Services Report of Library issues regarding services, patrons, and staff. Library Services Director Hartson stated that she was only the Library Services Director for eight days in May. She acknowledged that Youth & Branch Services Coordinator Debbie Walker was retiring and the staff and Library as a whole would miss her and her 25 years of library service. She also acknowledged that Literacy Coordinator Cherall Weiss was leaving. The program really grew during her 16 year tenure. The recent Happy Hour was a resounding success due to her leadership. Finally, Acting Chair Kost was departing as Trustee following the June meeting. She stated that it was a pleasure, and
she was sorry not to get to work with him more. Chair Watkins also requested she pass along similar sentiments to the retirees and Acting Chair Kost. He said that each was a treasure to the Library and their contributions and friendships would be missed.
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Board of Library Trustees Meeting Minutes June 20, 2022
Page 7 Vice Chair Kost agreed with Library Services Director Hartson and Chair Watkins
sentiments. Secretary Glabman asked if there were people in mind for the Literacy Coordinator position. Library Services Director Hartson stated that they were working on it and that she would provide an update at the next meeting during Library Activities. B. Monthly Reports 13. Library Foundation Liaison Reports A. Library Foundation Board – Report on the most recently attended meeting.
Acting Chair Kost reported the Library Foundation Board met on June 13 and reviewed and approved the Fiscal Year (FY) 2023 Budget. There was a slight increase in the marketing budget so they could continue focusing on Newport Beach, Irvine, Costa Mesa,
and Laguna. The current available cash was approximately $106,000 in checking and $256,000 in savings. Kunga Wangmo Upshaw would be on leave for July and early August. Jerry Kappel also had a vacation scheduled for August 15 through the 26. The
next Bookmark was in progress and would be released in early September. The Summer Solstice Event was schedule for June 25 in the Bamboo Courtyard. The event would include dancers, musicians, chocolates, and cocktails. He appreciated his time working with the Foundation and stated they were an amazing and dedicated group of people. B. Library Live Lectures Committee – Report on the most recently attended meeting. Acting Chair Kost stated that Chair Watkins supplied an update that indicated there were no recent meetings.
Library Services Director Hartson said that Chair Watkins also reported that the Library Live Lectures Committee may be dark through the summer.
Jerry Kappel, NBPLF CEO, indicated the next meeting was scheduled for September. C. Witte Lectures Committee – Report on the most recently attended meeting. Secretary Glabman stated that there was no meeting, and the Witte Lectures Committee would be on hiatus for the summer. All speakers were in place for the fall season. Jerry Kappel, NBPLF CEO, said that both Library Live and the Witte Lectures were all contracted. Speakers would be announced in August. 14. Friends of the Library Liaison Report Trustee update on the most recently attended Friends of the Library Board meeting.
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Board of Library Trustees Meeting Minutes June 20, 2022
Page 8 Trustee Coulter reported that at the June 14 meeting, the Friends presented a check for
$200,000 to Library Services Director Hartson for the annual Library Wish List with another check presentation at a City Council meeting at a later date. Bookstore income for May was $16,400. For the coming year, Pam Crook will be the new Friends President, Amy Hunt will be the Bookstore Manager and the rest of the Friends Board will remain the same with a vacancy in 1st VP, which they are looking to fill. Membership is currently at 783. The next big sale is scheduled for Friday, August 5 and is for members only. Saturday, August 6 will be open to the public and sales are $3 per bag or $5 per box. Weekly bookstore specials are sent in an email blast to members as well as posted in the bookstore. For example, spending $10 in the store would get a free, one-year Friends membership. He stated that it was a pleasure to be the Liaison. Secretary Glabman thanked the Friends for the $200,000. She had signed up for a writer’s workshop and they announced that it was underwritten by Friends of the Library. The writer in charge of the program noted that was highly unusual and that Newport Beach
was lucky to have the Library that it did. Trustee Coulter said that was not mentioned at the Friend’s meeting.
Secretary Glabman explained it was a writer’s workshop that was under the auspices of the Library but funded by Friends of the Library. Library Services Director Hartson said that it was paid for with the programming money provided to the Library by the Friends of the Library. Trustee Coulter requested the name of the writer. Adult Services Coordinator/Acting Library Services Manager Lightfoot stated that it was Chris Epting. Trustee Coulter indicated that he would express Secretary Glabman’s comments to the Friends.
Acting Chair Kost thought the donations to the Library were phenomenal especially given that they were selling books for $0.50-$1.00 each.
Trustee Coulter explained that books sold on Amazon were packaged and mailed by Wendy Frankel herself. He commended the Friends of the Library. Acting Chair Kost thought the level of volunteers spoke to the level of service and caliber of the Library and its associated committees. 15. Literacy Services Liaison Report Trustee update on the most recently attended Literacy Services Advisory Board meeting. Library Services Director Hartson reported that as Trustee Ray was absent there was no report.
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Board of Library Trustees Meeting Minutes June 20, 2022
Page 9 VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher, Newport Beach resident, directed the BLT to the first page of the agenda and the fine print. The second paragraph invited the public to send comments, which he often did. He noted that the email listed was similar to that for other Boards and Commissions and went directly to the appropriate people. He attempted to provide his comments to the BLT with adequate time to review them by sending them out the past Friday, but they seemed not to go directly to the Boardmembers. Acting Chair Kost stated that they were forwarded to the BLT. Trustee Coulter agreed that they were forwarded to the BLT by Administrative Support Specialist Francine Jacome. Mr. Mosher said that he was not sure when they were forwarded to the BLT. Therefore he
suggested the BLT’s email address should work the same way the other Board and Commission email addresses did. Copies were instantly sent to the appropriate people and to the staff. He thought that would simplify the process and encourage other people
to comment. Acting Chair Kost thanked him for the observation and assured him that the BLT always received his comments. Trustee Coulter also assured Mr. Mosher that they received the comments. Secretary Glabman stated that she had read Mr. Mosher’s comments as well. VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) None.
IX. ADJOURNMENT – 5:48 P.M.
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JUNE 2022Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron 106/02/2022EmailRebecca LightfootLibrary Services Manager, Acting06/02/2022206/05/2022EmailTerry SanchezPrograms Specialist06/07/2022306/07/2022EmailDebbie WalkerYouth & Branch Services Coordinator06/08/2022406/15/2022EmailTerry SanchezPrograms Specialist06/17/2022NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponseWhen is your next Saturday book sale? The Friends of the Library are holding their next Saturday book sale on August 6, from 9 a.m. until 2 p.m. If you haven’t done so, I would encourage you to sign up for the Friends eNews. You’ll be notified in advance of any special sales. There is a link on the Friends’ page of the website: https://www.newportbeachlibrary.org/ about/friends-of-the-library. Please let me know if you have any other questions. Thank you.Thank you for sponsoring and presenting the Storytellers Writing Workshop. For the past few months, I have written six short stories that are a combination memoir, touch of imagination. Since this is my first venture into the wonderful world of storytelling, I enticed a friend, retired English professor, to edit and provide constructive criticism. You get what you pay for. The weekly meeting bribe, Starbucks and scone, has resulted in fun conversations but little in the way of writing insight. The first session of storytellers is exactly what I need and enjoyed every minute. The writing structure information is very helpful and made human with Chris’s experience plus classmate discussion. I can’t wait to lay some of this on the “Professor.” Thanks!Hope all is well! I just learned about your writing workshop series for June and August. They are all full. Is there any chance people cancel and I can be notified? I would really appreciate it! Thank you very much.Thank you for your interest in the Storytellers Writing Workshop. You are correct, both June and August workshops filled up very quickly. The waitlists for both are at maximum capacity as well. I went ahead and added you manually to the waitlist. The chances are unlikely that you will be admitted as there were already 50+ on the waitlist. But you never know. If a space becomes available for you, you will receive an email from me notifying you. Kind regards.Thank you for your email. I’m so happy to know that you enjoyed Wednesday’s class and feel it’s the right insight you were looking for. Chris is a gifted instructor and we feel very fortunate to be able to offer this class to our community. Take care and see you next week! I'm a former Newport Coast Resident that has enjoyed your library for many years before moving to Shanghai. I recently started a mentorship program for kids and young adults here and I'm trying to promote more reading at different age groups. I remember distinctly that you have several binders in your children's section with detailed recommended reading lists for each grade level. Is it possible to trouble you with a copy of this list for junior high and high school. please :) a PDF or even a photo of the pages would help tremendously. I realize that there are many alternative sources online. However I was really impressed by the library's selection. Thank you in advance for your time. Greetings again from Shanghai.We are very happy that you enjoyed our Library and used its services before your move. Unfortunately we have not had the reading lists you described for a few years now. The schools actually had stopped putting them out so we did not have access to the most updated lists and information. I have included links on our website to reading lists that Library staff have created that I hope you might find useful. If you still have a library card with us you may also access our databases and one you might find useful regarding reading recommendations is Novelist K – 8. Here is the link to Children’s Lists: https://www.newportbeachlibrary.org/children/booklists-for-kids. Here is the link to Teen Lists: https://www.newportbeachlibrary.org/teens/booklists. To get an overview of what the Library offersincluding our online databases you can find all these links on our website:www.newportbeachlibrary.org. I do hope that you will find this information useful toyou and wish you luck in your endeavors.14
JUNE 2022Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponse506/16/2022EmailAnnika HelmuthChildren's Librarian II06/16/2022606/20/2022EmailRebecca LightfootLibrary Services Manager, Acting06/20/2022706/22/2022EmailRebecca LightfootLibrary Services Manager, Acting06/22/2022Yes the Friends of the Library does take donations of books on behalf of the Library. I’ve copied the information regarding donations from their website and included it here. You can find more information about the Friends organization at:https://www.newportbeachlibrary.org/about/friends-of-the-library.BOOK DONATIONSPlease help by following these guidelines for donations:1. We prefer that donations be in small or medium size boxes.2. A maximum of 6 boxes may be dropped off at any one time. If you have a larger donation, please call the Bookstore at 949-759-9667 and leave a message for Paul or Amy to set up an appointment. We have a dolly available and can supply boxes if needed.3. All books need to be in good, resellable condition. Books should be clean with no tears, foxing (spotting around/on edges), broken spines, missing pages, etc.4. Fiction & non-fiction should preferably be from the last 6-10 years except for classics and history.5 We do take DVDs, CDs, DVD games, vinyl records, and jigsaw puzzles.6. We do not accept:•Encyclopedias unless they're 100 years old or older.•Reader's Digest condensed books.•Medical books, health books, law books, and travel books older than 8 years.•VHS or cassette tapes. If you have questions, email us at nblibfriend@gmail.com. A donation receipt will be provided if desired. Please let me know if you have any other questions! Thank you.Do you accept any book donations?Years ago, I was told that members of your library could join Lynda.com for free. I understand Lynda.com has been purchased by Linked-In.com. Can I still access that educational service for free? If so, how? Due to privacy concerns involving LinkedIn Learning, which acquired Lynda.com, the Newport Beach Public Library cancelled our subscription to the service. We do subscribe to Udemy, a similar online learning database. You can access it with your library card from our databases page: https://www.newportbeachlibrary. org/ebranch/databases. I hope that helps. Please let me know if you have any other questions.May I have some recommended reading book lists for incoming 3-7 graders? Thank you for your interest in the Newport Beach Public Library. Each year, the Library’s youth services staff selects recommended books by topic and grade level to include on our Children’s Booklists. These booklists can be found on the Library’s website at https://www.newportbeachlibrary.org/children/booklists-for-kids. Each list links to the Library’s catalog. If a title is not available, you may place a hold on the book using your library card. If you need more recommendations, I suggest trying the database Novelist K-8. This database is geared towards children and young adults and specializes in book information by age, genre, and appeal. Please let me know if I can provide further assistance in selecting books for your rising 3rd – 7th graders.15
JUNE 2022Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponse806/29/2022EmailCherall WeissLiteracy Coordinator06/29/2022906/29/2022EmailRebecca LightfootLibrary Services Manager, Acting06/29/20221006/29/2022EmailTerry SanchezPrograms Specialist07/01/2022I thought the first session was exactly all I needed until the wealth of information revealed in the second and third sessions. Chris is a jewel. For a successful writer to take the time to nurture fledglings trying to leave the story telling nest is commendable. Thank you and the Newport Beach Library for offering this class. I like libraries. While in undergraduate school, I had a part time job as a page in the Technology & Science section of Detroit Main Library. Come to think of it there is a good short story about opening the patent room to the public. Every day the first 10 patrons were the same people who studied patents and tried to find other applications for the inventions not protected by the patent. We called them “Scabs”. I often thought these characters would make an interesting Sitcom. After taking the class, I cannot stop thinking how all experiences are a story waiting to be told. With best regards.Thank you for your email! I’m very happy to know that you found the Storytellers Writing Workshop beneficial to your writing journey. Yes, I agree Chris holds a wealth of information and insight. We feel very fortunate to offer his instruction to our community. Best of luck in all your future storytelling ventures, sounds like you have many interesting stories to tell! Thanks again.We have lots of batteries for recycling at St. Andrews Presbyterian Church. Do you have a place for disposal?Yes, we have battery recycling collection box at the Central Library on the second floor. Feel free to bring them by any time! Please let me know if you have any other questions. Thank you.I'm in Newport Beach for the summer, I'm French, I'm 19 years old, and I would like to take English classes. I was told to come and ask you for information. Would you know of a school near here? Thank you in advance for your help. Have a nice day.Thank you for reaching out to the Newport Beach Public Library for help to find English classes in the area. There are a few options for you, most of which are listed on the attached ESL services list. If these do not work, you might want to look at the South Coast Literacy Council's website for programs outside of our general area http://www.southcoastliteracy.com/. South Coast Literacy Council provides free, or very low cost, ESL programming around the County. There are also some online options to practice English. You can check out the library E-Branch https://www.newportbeachlibrary.org/ebranch/databases and got to Lifelong Learner sites, and choose Rosetta Stone for free language practice. Or, as another option, USA Learns also has free online courses in English: https:// www.usalearns.org. Wishing you success in your English improvement.16
NEWPORT BEACH PUBLIC LIBRARY
To: Board of Library Trustees
From: Melissa Hartson, Library Services Director
Re: Report of Library Activities – July 18, 2022, Meeting
________________________________________________ _________________ _
MELISSA HARTSON, LIBRARY SERVICES DIRECTOR
Welcome!
Congratulations and welcome to Mr. Ash Kumra who has been appointed to the Board of Library Trustees.
He fills the vacancy left by former Trustee Kurt Kost.
Staffing
The Library is working with Human Resources to fill four full-time and fourteen part-time vacancies.
Recruitments are happening for several levels within the organization from Library Pages to Librarian III
Coordinators. This past month, Bella Marler-Mulvenna was promoted from a part-time Library Clerk I to
a full-time Library Clerk I. Rebecca Lightfoot is assigned as the Acting Library Services Manager while
continuing her Adult Services Coordinator role. Previous Library Services Manager Natalie Basmaciyan
has been permanently reassigned to the City Manager’s Office to remain as the City’s Homeless
Coordinator.
I am proud of Library Staff for their continued commitment to providing excellent service during this time
of frequent staffing transitions. They have demonstrated flexibility and readiness to adapt where it has
been necessary.
WHEELHOUSE LIST FOR LIBRARY TRUSTEES
Friends of the Library Book Sale
Friday, August 5 (Members Only)
1:00 p.m. – 4:00 p.m.
Saturday, August 6
9:00 a.m. – 2:00 p.m.
Friends Meeting Room, Central Library
Board of Library Trustees meeting
Monday, August 15
Small Conference Room, Central Library
5 p.m.
DEBBIE WALKER, BRANCH AND YOUTH SERVICES COORDINATOR
Branches
Summer Reading Program (SRP) got off to a good start at all locations. From opening day on June 11, and
throughout the month, all locations have seen an uptick in visitors to the Children’s area. The traditional
pre-SRP storytime break ended on June 12, and attendance has been strong at storytimes since they
returned.
17
The monthly Board of Library Trustees meeting was held at the Corona del Mar Library (CdM) on Monday,
June 20. I presented Branch Librarian Nadia Dallstream’s yearly report on CdM in her absence. Part-time
Library Assistant Erika Aguilar has already become a valued CdM team member and embraced the
opportunity to present storytimes and assist with SRP and other programming. In other personnel news,
Mariners part-time Library Clerk Bella Marler-Mulvenna interviewed for the full-time Library Clerk
position and was selected for the job. Bella will be missed at Mariners, but everyone has been very happy
for her and wish her well in her new role. Due to the vacancies in Admin, Mariners Branch Librarian Andy
Kachaturian will be dividing his time between Mariners and Central to assist Adult Services Coordinator
Rebecca Lightfoot with day-to-day operations in Adult Reference and Collection Development. Library
Assistant Erik Gunderson will be temporarily transferred to Mariners to help fill scheduling gaps left with
Andy’s absence. These changes will begin on July 9.
Youth Services
SRP at Central also got off to a strong start. The Under-the-Stars Craft program on Tuesday, June 21 was
attended by 123 children and their adults. Those numbers were higher than pre-pandemic SRP craft
programs, which was very good to see. As of the end of June, a total of 1,235 individuals had signed up
for either Kids, Teen or Adult SRP and read a total of 2,399 books for a total of 85,828 minutes. Impressive
by any standards! The Stuffed Animal Sleepover was also a fun program held at all Branches the last week
of June and provided great stories for the Library’s Instagram account (@nblibrary).
Teen Services
The Young Adult Advisory Council (YAAC) held their last meeting of the 2021-22 session on June 8.
Graduating seniors in the group were recognized and everyone had the chance to hang out, enjoy pizza
and talk about their plans for the summer. Teen volunteers have been an invaluable help for SRP at all
locations. They assist with sign-ups, prize distribution and crafts and other programs. This year at Central,
the volunteer table is also equipped with an iPad allowing volunteers to assist patrons with Beanstack
sign-ups and fielding general questions on use of the app.
Facilities
Almost all facility related issues and/or projects were related to HVAC systems for the month of June.
Central had a relatively quiet month until the last week of June saw some breakers go out leading to a loss
of air conditioning on a fairly hot day. Luckily, once the breakers were reset, the air began working again.
Mariners was the site of Public Works sponsored meetings on the new outdoor lighting project which is
slated to begin in mid-July and the re-vamp of the Chiller Yard. Mariners also experienced an unexpected
power outage earlier in the month, and on the same day, a fairly substantial leak from the ceiling due to
a faulty fan coil in the HVAC system caused water to build up and pour down. Quick actions by the
Mariners staff prevented any damage to books and other materials. Western Allied was called and
scheduled to fix that and some other recurring HVAC issues. Unrelated to the HVAC system, the Mariners
staff room had new kitchen cupboards and sink installed. This was again thanks to a joint effort with
Public Works coordinated by Luke Mason. Staff is very happy with their new look and storage space. CdM
had its share of facility issues when a leak began on Wednesday, June 29 in the janitor’s closet which later
proved to be associated with the HVAC system. Triton Air was called to begin service on what appears to
be a cracked drain pan.
This will be the last report I will be presenting as I am retiring effective July 2. Among many other things,
Rebecca Lightfoot will be taking over the role of Facilities Manager and working closely with Facilities
Specialist Eddie Flores and Branch Librarians upon my departure. It has been a privilege!
18
REBECCA LIGHTFOOT, ADULT SERVICES COORDINATOR
Personnel
Librarian II Claire Leach resigned, effective July 5. We are in the process of recruiting for a Librarian II to
fill her vacancy.
Programming
In June, the library hosted a Storytellers Writing Workshop Summer session featuring author Chris Epting.
The popular 3-class series was well attended and continues to receive high praise from class participants.
The library will offer another 3-part summer session in August.
Training
Reference staff participated in a vendor-led training session on how to utilize the features of the
Reference Solutions database. It was extremely helpful and spotlighted some of the lesser-known tools of
this great resource. Reference Solutions, formerly known as Reference USA, provides directory
information for U.S. businesses and residents.
19
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
2021 2021 2021 2021 2021 2021 2022 2022 2022 2022 2022 2022
Tracked by #searches
A to Z Databases 1456 1224 2805 1906 1492 1345 1441 2041 2435 1824 2070 1245 21284
Ancestry 459 114 185 288 252 262 412 579 565 676 578 87 4457
AskART 63 55 15 13 11 17 24 11 34 15 36 12 306
Brainfuse JobNow/VetNow 21 90 348 149 368 184 104 192 151 51 53 55 1766
Britannica School Edition 22 14 93 64 27 2 16 16 68 378 1 24 725
Facts on File Ancient History 0 33 65 1 36 10 15 32 7 49 18 10 276
Gale Archives Unbound 219 1534 7687 3942 14030 11170 2409 438 657 3723 438 219 46466
Gale Directory Library 7 14 14 21 39 4 3 1 5 22 4 2 136
Gale in Context: Biography 6 0 39 19 5 18 9 7 6 64 5 14 192
Gale in Context: Elementary 2 0 3 4 7 9 16 13 10 1 2 1 68
Gale in Context: Opposing View 11 18 10 36 1170 94 102 45 12 12 3 12 1525
Gale Literature Resource Center 12 5 20 8 27 5 32 3 109 90 52 6 369
Gale Virtual Reference Library 23 66 151 44 97 67 27 14 74 130 55 14 762
HeritageQuest 1602 1895 935 1879 857 2165 3425 3098 2462 123 509 269 19219
Legal Information Ref Center 12 34 18 48 18 56 9 28 41 110 40 52 466
National Geographic 114 36 38 18 60 28 92 20 42 52 188 36 724
National Geographic Kids 57 20 21 10 35 14 63 27 47 27 109 19 449
NewsBank 1060 1146 1188 1120 934 853 968 895 1639 1228 995 931 12957
NoveList Plus 79 64 195 49 68 34 29 16 100 40 62 40 776
NoveList K-8 Plus 24 28 46 27 27 13 15 4 19 8 23 9 243
ProQuest 1858 2459 3029 5780 2884 3055 4288 3307 3343 2430 2243 1946 36622
Proquest eLibrary 1 12 24 12 9 12 22 8 29 9 4 13 155
Reference Solutions Business 539 486 360 216 354 508 234 294 420 257 621 553 4842
Reference Solutions Residential 96 55 433 37 39 47 25 38 38 31 53 50 942
SIRS Discoverer 0 0 10 11 60 534 4576 8856 4541 1846 1748 405 22587
SIRS Issues Researcher 413 185 501 3188 3143 3776 3799 2563 7175 4981 5440 1545 36709
World Book Online 7 22 25 67 53 18 19 1259 120 42 133 34 1799
Tracked by #page views
Artist Works 14 23 11 13 8 6 4 5 5 8 4 3 104
Consumer Reports 2054 2291 1714 1772 2185 2337 2866 2047 2218 2087 2534 1882 25987
CultureGrams 0 21 171 132 28 265 102 153 285 136 36 43 1372
Morningstar 5070 5727 5600 5902 6254 5176 6110 5468 5175 4809 5277 3039 63607
RealQuest 36 12581 8192 27 63 90 103 6140 140 799 267 152 28590
Tumblebooks 19 7 27 14 66 26 19 31 33 65 76 37 420
Value Line 14720 12441 14510 16072 17351 14037 18514 17098 16143 19882 21309 18411 200488
Tracked by courses
Udemy 2316 1523 1266 2097 1925 1693 2416 2585 2506 2105 2201 1638 24271
Tracked by Hours Used
ABC Mouse 26.25 39.43 33.65 25.15 27.02 19.53 60.85 83.16 124 62.32 27.52 21.18 550.1
Rosetta Stone 67.32 68.5 58.87 63.05 32.85 21.22 53.18 45.64 124.8 20.52 51.8 59.67 667.4
Notes:
Database FY Comparisons YTD
21/22
Proquest Articles Retrieved 2021-2022
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG.
Business Databases 758 1023 1108 1036 977 1424 2373 1254 1344 952 883 739 1156
Newspapers--Current 762 759 1060 867 1326 988 702 989 887 916 875 1087 935
Newspapers--Historical 3015 2169 1776 1915 2472 2171 3124 3073 3815 3728 2935 2903 2758
Magazines 17 36 53 2905 45 30 76 55 25 20 15 5 274
20
NBPL Website Usage 2021-2022
Metric July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Total Users 40325 40067 40500 39931 36865 36159 37666 31097 41528 43101 46316 40362 39493 473917
New Users 35072 34955 35426 35046 31947 31967 33253 26830 36975 38630 41393 35766 34772 417260
Sessions 73733 73195 72935 72310 66539 65075 71035 60578 74837 73406 77955 71222 71068 852820
Pageviews 249347 242176 244237 248891 228139 213616 242666 211556 244018 223552 238727 236152 235256 2823077
Sessions Per User 1.83 1.83 1.80 1.81 1.80 1.80 1.89 1.95 1.80 1.70 1.68 1.76 1.80 --
Pages Per Session 3.38 3.31 3.35 3.44 3.43 3.28 3.42 3.49 3.26 3.05 3.06 3.32 3.32 --
Avg. Session Dur. (min) 2.68 2.70 2.62 2.70 2.63 2.53 2.68 2.90 2.78 2.50 2.43 2.82 2.67 --
Bounce Rate (%)54.90 55.57 56.18 56.28 55.67 56.74 54.61 52.61 56.47 58.68 60.41 55.61 56.14 --
Cassie Wireless (SPOT) Total Number of Sessions 2021-2022 *
Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 225 256 224 241 269 266 295 325 263 2101
CdM 121 191 102 163 142 176 124 142 145 1161
Mariners 933 1229 1262 1040 1196 1081 959 958 1082 8658
Central 12055 11896 11283 11617 9990 10125 8971 10152 10761 86089
Total 13334 13572 12871 13061 11597 11648 10349 11577 12251 98009
Cassie Wireless (SPOT) Total Length of Sessions (min) 2021-2022 *
Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 18534 27214 21891 25375 30679 27122 38153 38441 28426 227409
CdM 9508 17717 9806 14939 13867 13443 9744 13554 12822 102578
Mariners 100962 142648 139271 114620 128143 120872 101285 107989 119474 955790
Central 1711361 1626605 1511287 1581285 1370595 1355008 1256379 1402910 1476929 11815430
Total 1840365 1814184 1682255 1736219 1543284 1516445 1405561 1562894 1637651 13101207
Cassie Wireless (SPOT) Average Length Per Session (min) 2021-2022 *
Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 82.37 106.30 97.73 105.29 114.05 101.96 129.33 118.28 108.24 --
CdM 78.58 92.76 96.14 91.65 97.65 76.38 78.58 95.45 88.35 --
Mariners 108.21 116.07 110.36 110.21 107.14 111.81 105.62 112.72 110.39 --
Central 141.96 136.74 133.94 136.12 137.20 133.83 140.05 138.19 137.25 --
Total 138.02 133.67 130.70 132.93 133.08 130.19 135.82 135.00 133.67 --
Today's Business Solutions Wireless (TBS): Total Data Transferred (GB) 2021-2022 *
Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 96.35 49.64 208.87 78.57 108.36 433.43
CdM 37.08 80.89 92.95 107.99 79.73 318.91
Mariners 823.75 615.25 1040.00 1220.00 924.75 3699.00
Central 7630.00 6370.00 7470.00 7610.00 7270.00 29080.00
Total 8587.18 7115.78 8811.82 9016.56 8382.84 33531.34
Today's Business Solutions Wireless (TBS): Total Unique Patrons 2021-2022 *
Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 248 235 277 326 272 1086
CdM 160 226 195 261 211 842
Mariners 820 806 860 966 863 3452
Central 5928 6024 6097 6182 6058 24231
Total 7156 7291 7429 7735 7403 29611
Today's Business Solutions Wireless (TBS): Average Number of Patrons Per Day 2021-2022 *
Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 20 19 21 25 21 85
CdM 9121315 12 49
Mariners 70 59 67 76 68 272
Central 419 404 412 425 415 1660
Total 518 494 513 541 517 2066
Today's Business Solutions Wireless (TBS): Average Usage Per Patron (MB) 2021-2022 *
Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 397.80 216.30 772.10 246.80 408.25 1633.00
CdM 237.30 366.50 488.10 423.70 378.90 1515.60
Mariners 1000.00 781.70 1240.00 1300.00 1080.43 4321.70
Central 1320.00 1080.00 1250.00 1260.00 1227.50 4910.00
Total 2955.10 2444.50 3750.20 3230.50 3095.08 12380.30
* NBPL transitioned from Cassie Wireless (SPOT) to Today's Business Solutions Wireless (TBS) in March 2022.
21
JUN 22 YTD 21/22 YTD 20/21
BALBOA 2,828 29,503 26,150
CdM 3,161 34,622 24,532
MARINERS 19,983 253,099 171,319
CENTRAL 57,294 685,534 599,249
eBooks 7,242 88,528 99,846
eMagazines 2,226 25,418 48,366
eAudiobooks 5,617 69,629 65,426
Streaming Films 730 8,818 8,741
TOTAL 99,081 1,195,151 1,043,629
JUL 21 109,318
AUG 21 107,827
SEP 21 104,433
OCT 21 106,719
NOV 21 99,920
DEC 21 95,530
JAN 22 96,955
FEB 22 88,215
MAR 22 99,849
APR 22 93,571
MAY 22 93,733
JUN 22 99,081
TOTAL 1,195,151
12 Month Comparison
NEWPORT BEACH PUBLIC LIBRARY - JUNE 2022
CIRCULATION
BALBOA
CdM
MARINERS
CENTRAL
eBooks
eMagazines
eAudiobooks
Streaming Films
85,000
90,000
95,000
100,000
105,000
110,000
JUL 21 AUG 21 SEP 21 OCT 21 NOV 21 DEC 21 JAN 22 FEB 22 MAR 22 APR 22 MAY 22 JUN 22
1582953
1582914
1598265
1610818
1529391
1464640
1424594
1376041
1084526 1043629
1000000
1125000
1250000
1375000
1500000
1625000
1750000
FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21
CIRCULATION
22
JUN 22 YTD 21/22 YTD 20/21
BALBOA 473 4,072 3,119
CdM 621 5,452 2,722
MARINERS 2,202 20,891 18,810
CENTRAL 6,987 75,543 53,437
TOTAL 10,283 105,958 78,088
12 Month Comparison
JUL 21 10,251
AUG 21 9,910
SEP 21 9,338
OCT 21 9,174
NOV 21 7,938
DEC 21 7,348
JAN 22 8,214
FEB 22 7,787
MAR 22 9,531
APR 22 8,063
MAY 22 8,121
JUN 22 10,283
TOTAL 105,958
NEWPORT BEACH PUBLIC LIBRARY - JUNE 2022
REFERENCE
BALBOA
CdM
MARINERS
CENTRAL
7,000
7,500
8,000
8,500
9,000
9,500
10,000
10,500
JUL 21 AUG 21 SEP 21 OCT 21 NOV 21 DEC 21 JAN 22 FEB 22 MAR 22 APR 22 MAY 22 JUN 22
191567 184260 190391 168496
162510
157149
156521
163392
131445
7808870000
90000
110000
130000
150000
170000
190000
FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21
REFERENCE
23
JUN 22 YTD 21/22 YTD 20/21
BALBOA 2,270 23,373 4,510
CdM 2,338 29,298 5,082
MARINERS *9,567 119,427 29,912
CENTRAL 32,812 340,080 105,959
TOTAL 46,987 512,178 145,463
12 Month Comparison
JUL 21 44,368
AUG 21 45,926
SEP 21 48,097
OCT 21 46,551
NOV 21 41,730
DEC 21 39,222
JAN 22 37,033
FEB 22 38,312
MAR 22 46,437
APR 22 41,309
MAY 22 36,206
JUN 22 46,987
TOTAL 512,178
* Mariners school gate count not consistently available.
NEWPORT BEACH PUBLIC LIBRARY - JUNE 2022
PATRONS SERVED
BALBOA
CdM
MARINERS *
CENTRAL
30,000
32,500
35,000
37,500
40,000
42,500
45,000
47,500
50,000
JUL 21 AUG 21 SEP 21 OCT 21 NOV 21 DEC 21 JAN 22 FEB 22 MAR 22 APR 22 MAY 22 JUN 22
1131330
1074933
1399841
1256238
1209719
1102106
1158344
935953
636072
145463100000
300000
500000
700000
900000
1100000
1300000
1500000
FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21
PATRONS SERVED
24
JUN 22 YTD 21/22 YTD 20/21
BALBOA 134 1,439 310
CdM 243 2,992 255
MARINERS 640 6,274 1,258
CENTRAL 6,002 51,598 50,855
TOTAL 7,019 62,303 52,678
12 Month Comparison
JUL 21 6,798
AUG 21 6,707
SEP 21 7,405
OCT 21 4,226
NOV 21 3,559
DEC 21 2,754
JAN 22 1,747
FEB 22 2,847
MAR 22 5,065
APR 22 5,684
MAY 22 8,492
JUN 22 7,019
TOTAL 62,303
PROGRAM ATTENDANCE
NEWPORT BEACH PUBLIC LIBRARY - JUNE 2022
BALBOA
CdM
MARINERS
CENTRAL
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
JUL 21 AUG 21 SEP 21 OCT 21 NOV 21 DEC 21 JAN 22 FEB 22 MAR 22 APR 22 MAY 22 JUN 22
51570
51894
49977
64473 67646
69922
70430
68241
68078
52678
40000
50000
60000
70000
80000
FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21
PROGRAM ATTENDANCE
25
LIBRARY EXPENDITURES FY 2021-22
(July 5, 2022)
ACCOUNT DESCRIPTION
ORIGINAL
APPROP
REVISED
BUDGET
YTD
EXPENDED
MONTHLY
EXPENDED
AVAILABLE
BUDGET
I SALARY & BENEFITS
SALARY FULL-TIME REGULAR 2,954,186 2,822,057 2,668,051 199,532 154,006
SALARY PART-TIME 1,162,634 1,219,362 782,084 63,438 437,278
BENEFITS 2,143,211 2,329,983 2,211,874 104,158 118,109
SALARY & BENEFITS TOTAL 6,260,031 6,371,402 5,662,010 367,128 709,392
II MAINT & OPERATION
PROFESSIONAL SERVICE*164,393 198,621 203,221 15,511 -4,600
UTILITIES 284,373 284,373 318,288 37,661 -33,915
PROGRAMMING 5,500 5,000 1,994 96 3,006
SUPPLIES**81,970 67,662 65,880 3,209 1,782
LIBRARY MATERIALS 619,740 623,957 610,325 16,483 13,632
FACILITIES MAINTENANCE 184,686 181,809 159,788 17,391 22,021
TRAINING AND TRAVEL 10,681 8,761 770 0 7,991
GENERAL OPERATING EXPENSES***24,202 23,694 17,251 2 6,443
PERIPHERALS & SOFTWARE 5,000 27,891 27,891 0 0
INTERNAL SERVICE FUNDS 1,758,054 1,758,671 1,758,671 0 0
OFFICE EQUIPMENT 2,000 2,000 1,743 0 257
MAINT & OPERATION TOTAL 3,140,599 3,182,439 3,165,822 90,353 16,617
LIBRARY BUDGET TOTAL 9,400,630 9,553,841 8,827,832 457,481 726,009
*PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE
**INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES
***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE
26
QUARTERLY EXPENDITURES
FY 2021-22
As of July 5, 2022
Date Funded Amount Purpose
Amt Expended
YTD NotesSep 2021 Wish List
$165,000 New Materials $ 62,000 In Progress
$35,000 Programming $ - In Progress
Total $200,000 $62,000
FY 2021-22
As of July 5, 2022
Date Funded Amount Purpose
Amt Expended
YTD Notes
Mar 2022 Wish List
$25,000 Children's Materials $ 9,150 In Progress
Total $25,000 $9,150
FRIENDS
FOUNDATION
27
Previous
Agenda Date AGENDA ITEM Scheduled
Agenda Date
Ongoing Ongoing
Ongoing Ongoing
Ongoing Ongoing
Jul 19, 2021 Jul 18, 2022
Jul 19, 2021 Jul 18, 2022
Aug 23, 2021 Aug 15, 2022
Aug 23, 2021 Aug 15, 2022
Sep 20, 2021 Sep 19, 2022
Oct 18, 2021 Oct 17, 2022
Oct 18, 2021 Oct 17, 2022
Nov 15, 2021 Nov 21, 2022
Dec 20, 2021 Dec 19, 2022
Jan 18, 2022 Jan 17, 2023
Feb 22, 2022 Feb 21, 2023
Feb 22, 2022 Feb 21, 2023
Mar 21, 2022 Mar 20, 2023
Apr 18, 2022 Apr 17, 2023
Apr 18, 2022 Apr 17, 2023
May 16, 2022 May 15, 2023
May 16, 2022 May 15, 2023
Jun 20, 2022 Jun 19, 2023
Jun 20, 2022 Jun 19, 2023
LAST
REVIEWED POLICY REVIEW
Jul 20, 2020 CC I-1 Library Services Policy (Council Policy I -1)Jul 18, 2022
Aug 17, 2020 NBPL 2 Collection Development Policy Aug 15, 2022
Sep 21, 2020 NBPL 9 Expressive Use Areas Sep 19, 2022
Nov 16, 2020 NBPL 6 Media Lab Use Policy Nov 21, 2022
Nov 16, 2020 NBPL 7 Sound Lab Use Policy Nov 21, 2022
Jan 19, 2021 NBPL 5 Newport Beach Public Library Internet Use Policy Jan 17, 2023
Jan 19, 2021 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 17, 2023
Feb 16, 2021 NBPL 8 Display and Distribution of Materials Policy Feb 21, 2023
Mar 15, 2021 NBPL 1 Library Use Policy Mar 21, 2023
Apr 19, 2021 NBPL 13 Study Room Policy Apr 17, 2023
Jun 21, 2021 NBPL 4 Children in the Library Policy Jun 19, 2023
Aug 23, 2021 NBPL 14 Friends Meeting Room Aug 21, 2023
Nov 15, 2021 NBPL 15 Library Lecture Hall Nov 21, 2023
BOARD OF LIBRARY TRUSTEES MONITORING LIST
Lecture Hall Update
Balboa Branch Replacement Update
Arts & Cultural Update
Newport Beach Public Library eBranch, Database and Downloadable Services Review
Performance Review of Library Services Director (Closed Session)
Youth Services Update
Branch Update - CDM
Information Technology Update
Literacy Program Update
Proposed Library Closures for Winter Holidays 2021
Media Lab Update
Library Material Selection
Marketing Update & Social Networking Update
Branch Update - Balboa
Review Holidays / Meeting Schedule 2023
Branch Update - Mariners
Election of Board of Library Trustees Officers/Trustee Liaisons
Policy Review (See List Below)
Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June)
Annual Budget - Preliminary Review
Adult and Reference Services Update
Annual Budget - Approval
28
RECOMMENDATION:
Staff recommends that the Board of Library Trustees review Council Policy I-1, Library Service Policy and
suggests no revisions be brought forth to City Council.
DISCUSSION:
Council Policy I-1 is the only City Council Policy related to the Library. The brief policy currently states,
“All policies proposed to be adopted by the Board of Library Trustees should first be submitted to the City
Council for review.”
In practice, staff submits proposed revisions to existing Library policies and new Library policies to the City
Attorney’s Office prior to Board of Library Trustees approval to determine compliance with Federal, State,
and local law. The City Attorney’s Office provides legal advice and services to support the City Council,
the City Manager and all City departments, Boards, Commissions and Committees in achieving the City
Council’s goals while limiting risk and costs to the taxpayers. The Board of Library Trustees, appointed by
City Council, is a policy-making board responsible for the administration of City libraries. Library policies,
while subject to review by the City, are made and approved by the Board of Library Trustees and
implemented by staff.
The Board of Library Trustees, which is charged with administration of the Library, can suggest to revise
this policy as necessary and can recommend revisions to Council for approval. The Board last reviewed
Council Policy I-1 on July 20, 2020, with no changes suggested. Similarly, staff does not recommend
making changes to Council Policy I-1 this review.
Staff advises the Board keep Council Policy I-1 on the Monitoring List and continue to review the policy
every two years. Staff will also include an addendum sheet for the Board of Library Trustees Manual listing
the dates of review to record the Board’s actions.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
ATTACHMENT A: Council Policy I-1, Library Service Policy
ATTACHMENT B: Board of Library Trustees’ Council Policy I-1 Review History
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Melissa Hartson, Library Services Director
949-717-3810, mhartson@newportbeachca.gov
PREPARED BY: Melissa Hartson, Library Services Director
TITLE: Library Service Policy (Council Policy I-1)
29
I-1
LIBRARY SERVICE POLICY
All policies proposed to be adopted by the Board of Library Trustees should first be
submitted to the City Council for review.
History
Adopted O-2 – 2-25-1974 (“Future Library Service”)
Amended O-2 – 11-11-1974
Amended O-2 – 11-27-1978
Amended O-2 – 2-9-1981
Adopted O-4– 3-27-1984 (“Mission Statement”)
Amended O-2 – 10-22-1990 (renaming to “Branch Service Policy”)
Amended O-4 – 10-22-1990
Amended O-2 – 2-10-1992 (incorporating O-4)
Amended O-2 by Board of Library Trustees – 8-17-1993
Amended O-2 – 1-24-1994 (changed to I-14)
Amended I-14 – 4-8-2003 (changed to I-1)
Amended I-1 – 9-27-2011
Amended I-1 – 8-8-2017
ATTACHMENT A
30
Reviewed by Board of Library Trustees – 7-20-2020; no changes suggested
Reviewed by Board of Library Trustees – 7-18-2022; no changes suggested
ATTACHMENT B
Board of Library Trustees Review History – Council Policy I-1, Library Service Policy
31
ABSTRACT:
An adjusted schedule for this holiday period will enable the Library to provide appropriate staffing levels for
public service while accommodating staff leave requests. Library usage is typically low during the winter
holidays and the adjusted schedule will have minimal impact on Library patrons.
RECOMMENDATION:
Staff recommends that the Board of Library Trustees adopt the following proposed holiday hours:
All locations open 9 a.m. to 1 p.m. on Saturday, December 24.
All locations closed on Sunday, December 25 and Monday, December 26.
All locations close at 6 p.m. Tuesday, December 27 through Thursday, December 29.
All locations open 9 a.m. to 1 p.m. on Saturday, December 31.
All locations closed on Sunday, January 1 and Monday, January 2.
Normal schedule resumes on Tuesday, January 3.
DISCUSSION:
As an organization that operates seven days a week at multiple locations, the Newport Beach Public Library
differs from the majority of City departments, who operate Monday through Friday, 9 a.m. to 5 p.m.
For the 2022 winter holidays, City departments, with the exception of the Library, Police, and Fire departments,
and in compliance with the City’s MOU with employee bargaining units, will work a half day on Friday,
December 23, and observe the Christmas holiday on Monday, December 26, since the City is closed on
Saturdays and Sundays. These same City departments will observe a half day holiday on Friday, December 30
and observe the New Year’s Day holiday on Monday, January 2, 2023. City Hall will remain closed from
Saturday, December 24 through Monday, January 2, 2023. City staff typically take leave during this closure
period.
Staff proposes that all locations will be open from 9 a.m. to 1 p.m. on Saturday, December 24 and closed all
day Sunday, December 25 and Monday, December 26 (legal and City holiday). Staff also proposes that all
locations will be open from 9 a.m. to 1 p.m. on Saturday, December 31 and closed all day Sunday, January 1
and Monday, January 2 (legal and City holiday). Since City offices are closed on Saturdays, most City staff will
be taking half-day holidays on Friday, December 23 and Friday, December 30 for Christmas Eve and New Year’s
Eve. The Library proposes to remain open normal operating hours on Friday, December 23 and Friday,
December 30 and grant the half day holiday to staff on Saturday, December 24 and Saturday, December 31.
Library management proposes to offer a 9 a.m. to 6 p.m. public services schedule at all locations from Tuesday,
December 27 through Thursday, December 29. Maintaining open hours during the day and providing digital
resources via the 24/7 Library eBranch provides an opportunity for the public to access library services.
Typically, usage is low in the evenings during the holiday week. Normal hours will resume on Tuesday, January
3, 2023. Library management expects that this schedule will have minimal impact on patrons while maintaining
appropriate staffing levels and satisfying staff requests for leave.
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949) 717-3810, mhartson@newportbeachca.gov
PREPARED BY: Melissa Hartson, Library Services Director
TITLE: Proposed Library Schedule for Winter Holidays 2022
32
CENTRAL MARINERS BALBOA CORONA DEL
MAR
Current Proposed Current Proposed Current Proposed Current Proposed
SAT DEC 24 9-6 9-1 9-6 9-1 9-6 9-1 9-6 9-1
SUN DEC 25 Closed Closed Closed Closed Closed Closed Closed Closed
MON DEC 26 9-9 Closed 9-9 Closed 9-6 Closed 9-6 Closed
TUE DEC 27 9-9 9-6 9-9 9-6 9-6 9-6 9-6 9-6
WED DEC 28 9-9 9-6 9-9 9-6 9-6 9-6 9-6 9-6
THU DEC 29 9-9 9-6 9-9 9-6 9-6 9-6 9-6 9-6
FRI DEC 30 9-6 9-6 9-6 9-6 9-6 9-6 9-6 9-6
SAT DEC 31 9-6 9-1 9-6 9-1 9-6 9-1 9-6 9-1
SUN JAN 1 Closed Closed Closed Closed Closed Closed Closed Closed
MON JAN 2 9-9 Closed 9-9 Closed 9-6 Closed 9-6 Closed
Neighboring libraries and libraries considered our peers in terms of service population and budget have the
following holiday closure schedule:
Orange County Libraries:
Anaheim Public Library - closed on 12/26 and 1/2/2023 – no Sunday hours
Buena Park Library District - closed on 12/24, 12/26, 12/31, 1/2/2023 – no Sunday hours
Fullerton Public Library – closure dates TBD – no Sunday or Monday hours
Huntington Beach Public Library – closure dates TBD
Mission Viejo Public Library - closed on 12/24, 12/25, 1/1/2023
Orange County Law Library - closed on 12/23, 12/26, 12/30, 1/2/2023 – no Sunday hours
Orange County Public Library – closed on 12/25, 12/26, 1/1/2023, 1/2/2023
Orange Public Library – closed 12/24 through 1/2/2023
Placentia Library District - closed on 12/24, 12/25, 12/31, 1/1/2023
Yorba Linda Public Library – closed 12/24 – 1/2/2023 – no Sunday hours
Peer Libraries:
Carlsbad Public Library – closed on 12/24, 12/26, 12/31, 1/2/2023 – no Sunday hours
Cerritos Public Library – closed on 12/23, 12/24, 12/25, 12/26, 1/1/2023, 1/2/2023
Mountain View Public Library – closed on 12/23, 12/24, 12/25, 12/26, 12/31, 1/1/2023, 1/2/2023
Palo Alto Public Library – closed 12/24 – 1/1/2023
Santa Monica Public Library - closed on 12/26 and 1/2/2023 – no Sunday hours
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which
the Board of Library Trustees considers the item).
ATTACHMENT A: City of Newport Beach 2022 Employee Calendar
33
PAY DAY OBSERVED HOLIDAY PAY PERIODENDS COUNCIL MEETING
City of Newport BeachCity of Newport Beach
2022 EMPLOYEE CALENDAR
JANUARY
Su M Tu W Th F Sa
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
FEBRUARY
Su M Tu W Th F Sa
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28
MARCH
Su M Tu W Th F Sa
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
APRIL
Su M Tu W Th F Sa
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
MAY
Su M Tu W Th F Sa
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
JUNE
Su M Tu W Th F Sa
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
JULY
Su M Tu W Th F Sa
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
AUGUST
Su M Tu W Th F Sa
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 20 31
SEPTEMBER
Su M Tu W Th F Sa
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
OCTOBER
Su M Tu W Th F Sa
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
NOVEMBER
Su M Tu W Th F Sa
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30
DECEMBER
Su M Tu W Th F Sa
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
ATTACHMENT A
34
RECOMMENDATION:
Staff recommends that the Board of Library Trustees approve the annual wish list request and accept the
annual donation from the Newport Beach Friends of the Library.
DISCUSSION:
Founded in 1957 by a small group of volunteers, the Friends of the Library take pride in helping to maintain the
excellence of the library system. Annually, staff makes a “wish list” request for funds to supplement the
Library’s materials and programming budget.
The Library has requested funds for general materials, including new print releases, Children’s and YA
materials, audiobooks, CDs, DVDs.
The Friends of the Library have always provided support for Library programming. These funds are used to
present the Summer Reading program, author lectures, Sunday Musicales, National Library Week
programming, monthly craft programs, First Grade Class Visits, 1000 Books Before Kindergarten, CdM
Christmas Walk, Young Adult Advisory Council (YAAC) activities, Teen Volunteer Supplies and Training, and Teen Programs.
FRIENDS WISH LIST FISCAL YEAR 2022-23
General Materials - $175,000
Library patrons continue to expect the latest fiction, mysteries, biographies, and nonfiction in a variety of formats. These funds will allow for purchasing multiple copies of high demand newly released titles, which
help maintain our hold queues. In addition, Children’s classics, favorites and newly released books, and titles
supporting local school curriculum will be purchased. This funding will also support adding movies, music, and
audiobooks for all audiences.
Programming - $25,000
Staff hosts innovative programming at all locations for adults and children. Staff continue to develop innovative
programming for the community. Program attendance is once again at or near pre-pandemic levels. The
requested funds will allow staff to support new ideas as well as traditional programs.
TOTAL $200,000
The Friends of the Library presented a check in the amount of $200,000 to the Library at their June Board
Meeting. Staff recommends the Board of Library Trustees accept this donation to fund this year’s wish list.
NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which
the Board of Library Trustees considers the item).
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949)717-3810, mhartson@newportbeachca.gov
PREPARED BY: Melissa Hartson, Library Services Director
TITLE: Friends of the Library Wish List
35