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HomeMy WebLinkAboutObjective_6-1_Recommendations_201808_001NEWPORT BEACH HARBOR COMMISSION 2018 Objective 6.2 –Harbor Plan/Vision Update August,2018 Objective Objective 6.1 -Draft a Harbor Plan that can be used independently or in conjunction with an update to the General Plan and/or Harbor Area Management Plan (HAMP). Specific attention should be paid to state requirements including conservation for harbors, MLPA/MPAs and fisheries and work previously done by the Harbor Commission related to preservation of marine related activities and businesses in Newport Harbor and the Harbor Financial Master Plan. Approach Facilitated Work Sessions Facilitated work session techniques have been used successfully by organizations for large consensus- based decision making. The technique gives all participants an equal voice in the decision process by displaying visually the collective thoughts and concerns contributed. The process ensures equal weights of votes and comments contributed across all participants. Progress to Date •Ad Hoc Committee was created and convened several times to craft the approach •Ad Hoc Committee met with Asst. City Manager to explain approach •Ad Hoc Committee and Asst. City Manager executed a “proof of concept” session using the recommended exercise format •Drafted list of Functional Areas to be used in proposed exercises •Obtained support from Asst. City Manger for communication, publicity and supplies required •Drafted list of target participant groups and committed to conduct sessions for general public and constituents not otherwise included in a target group •Prepared this presentation with recommendations How the Exercise Works -Overview •Participants asked to identify functional areas of the Harbor in addition to the ones seeded by the facilitators. •Participants identify the strengths and issues/concerns associated with each functional area •The contributions are reviewed for clarity and to identify duplicates with possible emphasis •Participants are then asked to contribute suggestions for improvement or possible solutions to the issues/concerns •The contributions are reviewed aloud for clarity and identification of duplicates •Finally, participants are asked to silently “vote” for or identity the most concerning concerns and their favorite solutions Functional Areas Identified (and culled) •ADMINISTRATION AND OPERATIONS •BEACH REPLENISHMENT •CHANNEL AND PIERHEAD LINES •CHARTER FLEET •CODE/LAW ENFORCEMENT •DREDGING •ECONOMIC VALUE/FUNDING •ECOSYSTEM •EELGRASS CAPACITY/MANAGEMENT •FLOOD CONTROL MANAGEMENT •HABITAT RESTORATION/PRESERVATION •LIVE ABOARD PERMITS •MARINE RELATED ACTIVITIES •MARINE RELATED BUSINESSES •MOORINGS/MOORING FIELDS •REGULATORY REQUIREMENTS •PUBLIC ACCESS •PUMPOUT FACILITIES •SAFETY •SEA LEVEL RISE •SEDIMENT MANAGEMENT/CONTROL •SUSTAINABILITY •TIDELAND/WATER USES •UPLAND USES •VISUAL CHARACTER •WATER QUALITY •ZONING AND DEVELOPMENT How the Exercise Works -Specifics •Establish ground rules, scope and “Parking Lot” (10 minutes) •Introduce previously identified functional areas (5 minutes) •Allow identification of additional functional areas within scope (5 minutes) •Distribute, post and review posted blue “strength” cards (15 minutes) •Distribute, post and review posted pink “issue/concern” cards (15 minutes) •Distribute, post and review posted white “solution” cards (15 minutes) •Distribute, post and review posted “vote” dots for biggest issues/concerns and favorite solutions (15 minutes) •Wrap up and commit to forwarding items on the “Parking Lot” Ground Rules and Parking Lot GROUND RULES •All ideas are welcome •One at a time –please •Phones on “silent” •Use of the Parking Lot •Misery is optional •Others… PARKING LOT •General Plan update •Library card replacement •Access to OASIS classes •Access to classes at Marina Park •Bird Scooters on the Peninsula Sample Exercise DREDGING MOORINGS/MOORING FIELDS Not enough amenities No place to work on boat Scarcity of equipment Funding/ Cost “One and done” with the Feds Advantages of this Technique •Evens the playing field for all participants –loud voices don’t determine the outcome •Consistently administer the exercise across all public meetings and constituent gatherings •Identify additional functional areas of the harbor worthy of review/inclusion in the study •Graphically and quantitatively identity what’s working well, what could work better, potential solutions and suggestions for improvement in the functional areas •Identify the highest priority solutions and suggestions for improvement/ Drive to consensus on current priorities •Use of a “Parking Lot” for comments and contributions that are outside the scope of the session/study with a pledge to address where the “parked” ideas can better be brought forward The Valet PARKING LOT •General Plan update •Library card replacement •Access to OASIS classes •Access to classes at Marina Park •Bird Scooters on the Peninsula Community Development Staff Library Staff Senior and Recreation Staff Senior and Recreation Staff Community Development Staff Target Constituent Groups Identified •Harbor Division (Harbormaster and Harbor Services Workers) -our desired prototype •Harbor Resources and Public Works •Marina Park Recreation Services Providers •Commercial Charter and Rental Operators and Marine Committee of the Chamber of Commerce •Yacht Club Leaders and Program Providers •Newport Mooring Association •Commercial Marina Operators •Other Waterfront Businesses (restaurants, chandleries, boat yards, etc…) •Waterfront Homeowners Associations and Homeowners •Harbor Commission •General Public (probably several sessions) Recommendations •Conduct a series of public meetings with specific, targeted and general constituent groups using the technique described to collect input for a Harbor Plan •Use the the same recommended technique at each meeting •Compile results and write a proposed Harbor Plan Next Steps •Questions and Feedback •Approve recommended approach and direct Ad Hoc Committee to proceed OR •Revise recommended approach and direct Ad Hoc Committee to proceed OR •Reject recommended approach and direct Ad Hoc Committee to develop a different approach