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HomeMy WebLinkAbout11-21-2022-BLT-AGENDA PACKETCITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES AGENDA Newport Beach Central Library 1000 Avocado Avenue, Newport Beach, CA 92660 Monday, November 21, 2022 - 5:00 PM Board of Library Trustees Members: Paul Watkins, Chair Janet Ray, Vice Chair Douglas Coulter, Secretary Barbara Glabman, Trustee Ash Kumra, Trustee Staff Members: Melissa Hartson, Library Services Director Francine Jacome, Administrative Support Specialist The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Sunday, November 20, at 4:00 p.m. to give the Board of Library Trustees time to consider your comments. All emails will be made part of the record. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.PLEDGE OF ALLEGIANCE IV.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the Board of Library Trustees. If the optional sign-in card has been completed, it should be placed in the tray provided. The Board of Library Trustees of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The Board of Library Trustees has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. November 21, 2022 Page 2 Board of Library Trustees Meeting V.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. Board of Library Trustees have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the Board of Library Trustees votes on the motion unless members of the Board of Library Trustees request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward upon invitation by the Chair. A.Consent Calendar Items Minutes of the October 17, 2022 Board of Library Trustees Meeting (pp. 5-13)1. DRAFT OF MINUTES Patron Comments (pp. 14-15)2. Monthly review of evaluations of library services through suggestions and requests received from patrons. PATRON COMMENTS Library Activities (pp. 16-24)3. Monthly update of library events, services and statistics. LIBRARY ACTIVITIES Expenditure Status Report (p. 25)4. Monthly expenditure status of the library's operating expenses, services, salaries and benefits by department. OCTOBER EXPENDITURES Board of Library Trustees Monitoring List (p. 26)5. List of agenda items and dates for monthly review of projects by the Board of Library Trustees. MONITORING LIST November 21, 2022 Page 3 Board of Library Trustees Meeting VI.CURRENT BUSINESS A.Items for Review Resolution Honoring Library Facilities Specialist Eddie Flores (p. 27)6. The Board of Library Trustees will honor Eddie Flores for his 40 years of service to the City of Newport Beach. RESOLUTION Media Lab Use Policy (NBPL 6)(pp. 28-31)7. Staff recommends that the Board of Library Trustees review Library Policy NBPL 6, Media Lab Use, and requests the Board approve changes. MEDIA LAB POLICY REPORT MEDIA LAB POLICY REPORT-ATTACHMENTS A-C Sound Lab Use Policy (NBPL 7)(pp. 32-35)8. Staff recommends that the Board of Library Trustees review Library Policy NBPL 7, Sound Lab Use, and requests the Board approve changes. SOUND LAB POLICY REPORT SOUND LAB POLICY REPORT-ATTACHMENTS A-C Grant Acceptance from California State Library (pp. 36)9. Staff recommends the Board of Library Trustees approve the acceptance of a grant from the California State Library Literacy Services to support the Newport Beach Public Library's Project Adult Literacy program. CLLS GRANT Lecture Hall Update10. Trustee Ray will report on activities related to the Library Lecture Hall project. Balboa Branch Replacement Update11. Trustee Ray will report on activities related to the Balboa Branch Replacement project. Library Services12. Report of Library issues regarding services, patrons and staff. November 21, 2022 Page 4 Board of Library Trustees Meeting B.Monthly Reports Library Foundation Liaison Reports13. A. Library Foundation Board - Report of the most recently attended meeting. B. Library Live Lectures Committee - Report of the most recently attended meeting. C. Witte Lectures Committee - Report of the most recently attended meeting. Friends of the Library Liaison Report14. Trustee update of the most recently attended Friends of the Library Board meeting. Literacy Services Liaison Report15. Trustee update of the most recently attended Literacy Services Advisory Board meeting. VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited and non-agenda items generally considered to be within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. VIII.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM) IX.ADJOURNMENT DRAFT CITY OF NEWPORT BEACH Board of Library Trustees Crean Mariners Branch Library 1300 Irvine Avenue, Newport Beach, CA 92660 Meeting Minutes Monday, October 17, 2022 – 5:00 p.m. I.CALL MEETING TO ORDER – 5:00 P.M. II.ROLL CALL – Roll Call by Francine Jacome, Administrative Support Specialist Trustees Present: Chair Paul Watkins, Secretary Douglas Coulter, Trustee Barbara Glabman Trustees Absent: Vice Chair Janet Ray (excused), Trustee Ash Kumra (excused) Staff Present: Melissa Hartson, Library Services Director Francine Jacome, Administrative Support Specialist Rebecca Lightfoot, Adult Services Coordinator/Acting Library Services Manager Annika Helmuth, Branch and Youth Services Coordinator Andrew Kachaturian, Circulation and Technical Processing Coordinator Alex Jenkins, Mariners Branch Librarian Liz McKibbin, Senior Library Clerk Christine Chapel, Children's Librarian Rokhsan Shafiei, P/T Library Assistant Staff Absent: III.PLEDGE OF ALLEGIANCE – Led by Chair Watkins IV.NOTICE TO THE PUBLIC – Waived V.CONSENT CALENDAR – Administrative Support Specialist Francine Jacome A.Consent Calendar Items 1.Minutes of the September 19, 2022, Board of Library Trustees (BLT) Meeting Chair Watkins introduced the Consent Calendar and confirmed that the other Trustees did not wish to discuss and/or did not wish to remove items from the Consent Calendar. Hearing none he noted that he had several comments. 2.Patron CommentsMonthly review of evaluations of library services through suggestions and requests received from patrons. 5 Board of Library Trustees Meeting Minutes October 17, 2022 Page 2 Chair Watkins pointed to Page 13, Patron Comment #3, and congratulated Adult Services Coordinator/Acting Library Services Manager Rebecca Lightfoot on locating an article for a patron from 1979. Adult Services Coordinator/Acting Library Services Manager Rebecca Lightfoot indicated that she found the article digitally. 3. Library Activities Monthly update of library events, services, and statistics. Chair Watkins commended the Mariners Report and the Branch Youth Services Report. 4. Expenditure Status Report Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department. Chair Watkins reported that 25% of the year had elapsed and they were 3% under budget for Fiscal Year (FY) 2022-23. The budget is $9.3 million annually. 5. Board of Library Trustees Monitoring List List of agenda items and dates for monthly review of projects by the BLT. Chair Watkins called for the public comment. Jim Mosher, Newport Beach resident, called out Page 20 of the packet and the Activity Report. There was quite a difference between the circulation of adult materials and children’s materials. He suggested that it could be useful to show the circulation and break down the adult and children’s numbers to see if they could find trends. Chair Watkins called for a Motion on the minutes and noted that Secretary Coulter would be abstaining because of his prior absence. Motion made by Trustee Glabman, seconded by Secretary Coulter, and carried (2-0-1-2) to approve the Consent Calendar with the minutes as presented. AYES: Watkins, Glabman NOES: ABSTENTIONS: Coulter ABSENCES: Ray, Kumra VI. CURRENT BUSINESS A. Items for Review 6. Mariners Branch Update Circulation and Technical Processing Coordinator Andrew Kachaturian will provide the annual overview of Mariners Branch operations. Library Services Director Hartson introduced Mariners Branch Librarian Alex Jenkins. 6 Board of Library Trustees Meeting Minutes October 17, 2022 Page 3 Mariners Branch Librarian Alex Jenkins took a moment to introduce his staff (listed in the roll call) to the BLT. Chair Watkins indicated that the Mariners staff could return to their work and leave the meeting if necessary. Circulation and Technical Processing Coordinator Andrew Kachaturian explained he would give a highlight of his report. Mariners is a joint use facility with the adjacent school and this year was a return to normalcy. The library is also a joint facility with the community room with Recreation. Numbers were picking up and things were returning to normal. The building opened in 2016 and that is why some Capital Improvement Projects (CIP) were coming into play. Currently they were adding lighting all along the building and increasing it by the book drop. Following the meeting he noted it would be dark enough for the Trustees to see some of the improvements. An HVAC repair was also in progress related to the chiller and other equipment. The branch has had significant HVAC issues during the past several years so the project would be greatly helpful. Other improvements included the sign along Irvine Avenue, issues with the shades on the side of the building, and other facility maintenance. With respect to public service there were over 100,000 circulations. It was hard to compare the year to prior years due to the different service model with curbside pickup, but the circulation had increased. There were over 20,000 reference questions addressed in the past FY as well. Children’s storytimes have been held on the field as part of the COVID procedure. It was incredibly popular outside, and the attendance rose by about 90 people. Children’s Librarian Christine Chapel explained that they held the storytimes outside under the trees and the patrons loved it. Children were even better behaved outside. Trustee Glabman asked about the acoustics outside. Children’s Librarian Chapel stated that her voice carried but they did have a headset mic they could use if necessary. They also have a speaker that is tied into the iPad for music. Circulation and Technical Processing Coordinator Kachaturian explained that while the storytimes outside had worked well they could move indoors for inclement weather. They participated in three opportunities with Mariners Elementary including a parent’s night. Children’s Librarian Chapel explained they held a TK/Kinder orientation, hosted a table at the Elementary Open House, and made an announcement over the PA for Flag Deck. Circulation and Technical Processing Coordinator Kachaturian explained that they were excited to be back in the schools. He explained that he had been the Mariners Branch Librarian for 4 years, and this was his fourth report. Mariners has a great staff. Chair Watkins commended the team. Trustee Glabman asked if the exterior lighting was being added for safety reasons. Circulation and Technical Processing Coordinator Kachaturian stated that safety was taken into consideration, especially with the book drop area. 7 Board of Library Trustees Meeting Minutes October 17, 2022 Page 4 Trustee Glabman asked if there was a homeless issue in the park. Circulation and Technical Processing Coordinator Kachaturian explained that he sometimes saw luggage and other things in the park, but that people do not cluster near the Library anymore. Chair Watkins called for further Trustee questions/comments. Hearing none he called for the public comment. Jim Mosher, Newport Beach resident, indicated that he wanted to follow up on his previous comment and requested a break down of the circulation between adults and children. Circulation and Technical Processing Coordinator Kachaturian explained that with the school partnership they were very children heavy. He guessed that it might be a 75/25 or a 70/30 split. Children’s Librarian Chapel noted that children’s books were thinner, so patrons tended to check out multiple books at a time. Chair Watkins indicated that the BLT would receive and file the report. 7. Youth Services Update Branch and Youth Services Coordinator Annika Helmuth will provide the annual overview of Youth Services. Branch and Youth Services Coordinator Annika Helmuth provided the annual Youth Services Report. The last report ended in September 2021, so her report ran from October 2021 to September 2022. Much of the report discussed a return to normalcy with community outreach events and specialty events. There are children’s personnel at all four locations and that makes up the Youth Services Team. They primarily focus on resources and services for babies through sixth grade. She thanked the Friends of the Library for providing funding for most of the children’s programs, examples of which she listed for the BLT. Storytimes returned to full brilliance during the reporting period. There was a 20% increase in attendance from July 2022 to September 2022 despite summers usually being busy months. They hosted Council members, City administration, and the BLT as story time readers for National Library Week. They also reopened the Children's Sun & Sea Discovery Garden that week, which she encouraged the BLT to go view. The summer reading program was popular with registration totals up 15% from 2021. Youth Services has begun providing its specialty events again like crafts, Lego, sensory play, seek and find challenges, and local author events after a two year hiatus. Teen volunteers logged over 2,000 hours of service prepping and helping host events. With the collection there is a high turnover rate with children’s materials. As they are popular, they require a lot of attention. Youth Services staff maintain and curate the collection and ensure the items are in working order. Staff completed the annual review of recommended reading lists, which are valuable tools for patrons and staff and were available on the website. The reading lists are available by grade level, genre, interest, and other categories. The outreach events included promoting the Summer Reading Program at the local elementary schools. Over 3,000 students, teaching staff, and parents were reached during the visits. Staff also attended the Orange County Children's Book Festival on October 2. Almost 8 Board of Library Trustees Meeting Minutes October 17, 2022 Page 5 1,000 people stopped by the booth to learn about programming. Staff was also excited to resume class visits, which were field trips to the library. Chair Watkins asked if that was for first-grade students only. Branch and Youth Services Coordinator Helmuth explained it was not although the Friends of the Library generously supported the first-grade visits. There were eight visits planned for the school year. They launched an Educator and Student Services Webpage in August 2022 which streamlined the process of scheduling library visits for students outside of first grade, in scouting, or being homeschooled. The webpage was a key tool for educators to use to schedule library visits, request a librarian come speak, or request library materials to support assignments. She looked forward to continuing to work with the very capable Youth Services team as they reimagine children’s programs, services, and collections. Chair Watkins asked for more information on the book festival. Branch and Youth Services Coordinator Helmuth reported that the book festival was held at Orange Coast College and was a day long event with several different zones. The BLT thanked Branch and Youth Services Coordinator Annika Helmuth for her report. Chair Watkins called for the public comment, but there was none so the BLT received and filed the report. 8. Lecture Hall Update Trustee Ray will report on activities related to the Library Lecture Hall project. Chair Watkins noted that Vice Chair Ray was absent and asked if there was a report. Library Services Director Hartson stated that there was a meeting held. Jerry Kappel, Newport Beach Public Library Foundation (NBPLF) CEO, reported that there were two naming right agreements in negotiation with the City Attorney. He did not know when they would be on the City Council agenda. The Bookmark listed all the details and was available at all libraries. It is also sent to about 1,600 homes. NBPLF has current commitments of around $1 million, including a $500,000 challenge grant. They are moving into a more public phase of the campaign with wider cultivation and solicitation. Chair Watkins inquired about the donation matching. Mr. Kappel explained that it ran to the end of January and so far they had $100,000 pledged. The NBPLF Board approved the benefit package for Hall donors. After depositing contributed funds into the escrow account with the City any funds raised over the required amount would be placed into a temporarily restricted account for Witte Hall. Donor restrictions would continue even after the escrow was fulfilled. The plans for Witte Hall were still in plan check with the Department of Public Works. The NBPLF hoped that those plans would be released this month. They are continuing to work on seating options and audio/visual projection and lighting options. He recommended that the Trustees visit the hall in La Jolla for inspiration. 9 Board of Library Trustees Meeting Minutes October 17, 2022 Page 6 Chair Watkins asked if that hall was a public/private partnership. Mr. Kappel indicated that it was. He announced that they had packages going out to 80 people this week for the public start of the campaign. Chair Watkins called for Trustee questions or comments, but there was none. He then called for public comment, but there was none. He noted the BLT received and filed the report. 9. Balboa Branch Replacement Update Trustee Ray will report on activities related to the Balboa Branch Replacement project. Trustee Glabman reported that Public Works assigned a project manager, and the Library and Fire Station replacement went out to bid the last week of September. Chair Watkins asked if that was the architect’s bid. Trustee Glabman thought it was for building costs. Library Services Director Hartson confirmed it was for the design phase. Trustee Glabman explained the bids were due at the beginning of November. Once bids were in the project would go to the community and BLT. Chair Watkins asked if the BLT would have input on the design. Trustee Glabman said that she did not know how much input they would have, but there would be some. Chair Watkins noted that it was preferable to have input from the BLT upfront rather than on the back end, but that was out of their control. Trustee Glabman repeated that they would get to have input but did not know the weight it would carry. The project was moving forward. Secretary Coulter asked if any decisions were made about the trees. Trustee Glabman did not believe the decision was made but understood the trees were historical. Secretary Coulter thought something should be done about the trees and noted that was why he raised the issue. Chair Watkins called the public comment. Jim Mosher, Newport Beach resident, recalled that the Library Lecture Hall had a competition between architects and the City chose the most popular concept. He was not clear what would happen with this bid and asked if the architects would be presenting conceptual designs or simply a cost. 10 Board of Library Trustees Meeting Minutes October 17, 2022 Page 7 Trustee Glabman indicated that she had no information to provide related to that. Chair Watkins said that the Library Lecture Hall was private, and this project was City run so how it was handled was not in the control of the BLT. Mr. Mosher said that for the Corona del Mar branch the architect was selected and then presented several design concepts which the public was able to vote on. Chair Watkins said that he assumed Mr. Mosher was correct that after an architect was selected there would be design formats presented for Board, public, and community input. Trustee Glabman thought it would be handled in much the same way as Corona del Mar. Chair Watkins noted the BLT received and filed the report. 10. Library Services Report of Library issues regarding services, patrons, and staff. Library Services Director Hartson reported that they were moving though recruitment and anticipated having a Literacy Coordinator in place in early November. In the interim the Newport Balboa Rotary Club invited someone from the Literacy Advisory Board to come speak about the program at their September meeting, which she also attended to provide additional information. It was an excellent place to highlight the Literacy program. The media lab open houses are ongoing, there is an upcoming Library author event, and a Foundation Library Live event upcoming. The past weekend had a well-attended Musicale with another coming up in November. Trustee Glabman asked how many people attended the Musicales. Library Services Director Hartson said they generally drew about 200 people and varied by time of year. Chair Watkins called for the public comment, but there was none. He received and filed the report. B. Monthly Reports 11. Library Foundation Liaison Reports A. Library Foundation Board – Report on the most recently attended meeting. Library Services Director Hartson reported that the fall Bookmark was released and distributed. The Foundation hosted its Library Leadership Reception in September. Attendance is up at the free events hosted by the Foundation. Chair Watkins checked with Mr. Kappel, but he had nothing to add to the report. Trustee Glabman received input from several people who attended the It’s Your Money event. She thought they should be put on the target list for Witte Hall donations. 11 Board of Library Trustees Meeting Minutes October 17, 2022 Page 8 Mr. Kappel had been asked to speak at a number of events at other libraries and centers in the area. Newport Beach had the largest turnout by far. Chair Watkins called for the public comment, but there was none so he received and filed the report. B. Library Live Lectures Committee – Report on the most recently attended meeting. Chair Watkins noted that Trustee Kumra was absent, so he reported that he had seen Rebecca Scherm. There were less than 60 people at the program but it was the same time as the General Plan Update Committee meeting and other events. Library Services Director Hartson noted that the Film Festival also opened that night. Chair Watkins thought the talk was amazing and Ms. Scherm was brilliant. He reminded the BLT of the next lecture on November 17. There were 85,000 residents of Newport Beach and he suggested the BLT imagine a population decrease to 5,100 overnight. That was what happened with the Camp Fire in 2018 so the topic was very interesting. C. Witte Lectures Committee – Report on the most recently attended meeting. Chair Watkins asked Mr. Kappel when people could reserve seats for the Witte Lectures. Mr. Kappel said that members of the Foundation could order season passes now. Single tickets were scheduled to go on sale November 1. Chair Watkins announced Anne Applebaum on February 10 and 11, Dr. Arthur Caplan on March 3 and 4, Cristina Mittermeir on March 31 and April 1, and Dr. Jill Lepore on April 28 and 29. Foundation members could order their season passes. The Friday night events include dinner while the Saturday events include coffee and cookies. He called for BLT or public comment, but there was none. He indicated the BLT received and filed the report. 12. Friends of the Library Liaison Report Trustee update on the most recently attended Friends of the Library Board meeting. Secretary Coulter reported that the September bookstore sales were $14,683 and total income was $15,124. When you compare that to the prior year they were up 7.2%. The group continues to hustle, and membership stood at 884 people. September dues totaled $370. The volunteer lunch was scheduled for Tuesday, November 8. Chair Watkins asked if BLT members could attend the volunteer lunch. Secretary Coulter noted that it was only for volunteers of Friends of the Library. The bookstore would be closed on November 8 for the luncheon. Art in the Park was scheduled for October 27 and the Friends would have books there for sale. 12 Board of Library Trustees Meeting Minutes October 17, 2022 Page 9 Library Services Director Hartson corrected that the Art in the Park was on October 22. Secretary Coulter apologized for the incorrect date. The next big sale in the Library was January 13 and 14, with January 13 being only open to members. The Friends hoped to have 600 boxes of books by that date so it would be a large sale. Overall, the Friends did a great job, and he was honored to represent the BLT before them. Chair Watkins called for BLT and public comment. Hearing none he received and filed the report. 13. Literacy Services Liaison Report Trustee update on the most recently attended Literacy Services Advisory Board meeting. Trustee Glabman explained that Adult Literacy met every other month and there was no meeting in September. She reported a full schedule of classes had resumed and were well attended. The video storytelling and updated orientation were online. The marketing team was working on an annual impact report which was scheduled for completion shortly. The annual solicitation was being prepared and would be sent out in early November and new Board Members were being recruited. That concluded her report, but she had a response to a question raised at the last BLT meeting about tutors and learners and Zoom. The use of Zoom depended on the tutor and learner. Some are using Zoom, but the majority are now working in person. When a person enters the program they are asked for their preference. Chair Watkins called for further comment or questions from both the BLT and the public. Hearing none he received and filed the report. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS None. VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Watkins announced that the next BLT meeting was scheduled for November 21. He also announced that the Media Lab Open House was on October 18 from 10:00 a.m. to 12:00 p.m. and that he would attend. IX. ADJOURNMENT – 5:47 P.M. 13 OCTOBER 2022Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron 110/02/2022EmailRebecca LightfootLibrary Services Manager, Acting10/03/2022210/02/2022EmailMelissa HartsonLibrary Services Director10/03/2022310/07/2022EmailRebecca LightfootLibrary Services Manager, Acting10/10/2022410/10/2022EmailMelissa HartsonLibrary Services Director10/11/2022510/13/2022EmailAndy KachaturianCirc. & Tech. Processing Coordinator10/14/2022610/17/2022EmailRebecca LightfootLibrary Services Manager, Acting10/17/2022NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponseI have 21 movies on CDs to donate. Some of them are French / English. Please let me know if it could be of interest to you. Thank you.We would be happy to take a look at your DVDs to see if we would like to add any to the circulating collection. Any that we decide not to add will go to our Friends of the Library to sell in their bookstore. Feel free to drop them off at the Central Library anytime. Thank you.The Library’s janitorial services are contracted out through the City. The City has an online vendor registration system where potential vendors will be automatically notified via email of the City’s Request for Estimate (RFE), Request for Bid (RFB), Request for Qualifications (RFQ), and Request for Proposal (RFP) solicitations. Here is the link to the City’s Bids, RFPs, & Vendor Registration for additional information regarding the process. Thank you for contacting the Library.Hope this email finds you well. I am a Marketing Associate from Anago of Orange County. We are a local janitorial service specializing in cleaning and sanitation services. I am wondering if we could provide you with a no-cost and no-obligation cleaning proposal? My Account Executive will be in your area to visit a few offices nearby. Perhaps we can come by on the 5th, Wednesday at 11:00 AM? We look forward to hearing from you.I was looking for an older game that is no longer at the library anymore. I was just curious what happens to those games. Do they go to another library or something? If I can ask, why is it games don't stick around like the books and movies, etc.? I don't find many libraries that have games at all, so it's nice to have a spot with some.The library evaluates its collections to determine if the items being purchased still fit the needs of our community. Video game platforms are frequently updated and older titles become obsolete as more people switch over to the new systems. Once a collection ceases to circulate as robustly as it once did, we will withdraw those items in order to make space and spend money on newer, more in-demand games. The withdrawn games go to our Friends of the Library bookstore. The Friends sell donated items and raise money for materials and programming. Please don’t hesitate to contact me if you have any other questions. Thank you.I’ve been told to get first info on the seminar Telling a Story. I should sign up for the library newsletter as this class goes fast once announced. How do I sign up for the library newsletter? Thank you.You can use the form here to sign up for our eNews… Please let me know if you have any other questions. Thank you.I wanted to know if I can sign up for a non-resident library card. You can apply for a card in person at any one of our four branches. Their hours and locations are listed here: https://www.newportbeachlibrary.org/about/hours-and-locations. Please be sure to bring a photo ID. If you can also provide something that has been through the mail to a California address, you can get a regular library card for free. If you normally live out of state, there is a $10 annual charge. We do require people to apply in person for a library card. Thank you for your question, and please let me know if there is anything else I can answer for you.The City does allow filming within the Library with the proper permit. Filming in the City is regulated by Newport Beach Municipal Code Section 5.46. Here is a link with information regarding how to apply for a film permit. Thank you for your inquiry.We are creating a video for CASA and are curious if you allow people to film inside the library at all? The teen in foster care and his advocate spend a lot of time reading and at libraries and are an integral part of their story, so we thought it would be a good setting for their interview. Please let me know if this is a possibility and what that process might look like for approval. Thank you so much! 14 OCTOBER 2022Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponse710/17/2022EmailAndy KachaturianCirc. & Tech. Processing Coordinator10/17/2022810/18/2022EmailRebecca LightfootLibrary Services Manager, Acting10/18/2022910/20/2022EmailRebecca LightfootLibrary Services Manager, Acting10/20/20221010/27/2022EmailTerry SanchezPrograms Specialist10/27/2022We have some kids books in very good condition. Do you accept book donations? Thank you.Yes the Friends of the Library does take donations of books on behalf of the Library. I’ve copied the information regarding donations from their website and included it here. You can find more information about the Friends organization at:https://www.newportbeachlibrary.org/about/friends-of-the-libraryBOOK DONATIONSPlease help by following these guidelines for donations:1. We prefer that donations be in small or medium size boxes.2. A maximum of 6 boxes may be dropped off at any one time. If you have a larger donation, please call the Bookstore at 949-759-9667 and leave a message for Paul or Amy to set up an appointment. We have a dolly available and can supply boxes if needed.3. All books need to be in good, resellable condition. Books should be clean with no tears, foxing (spotting around/on edges), broken spines, missing pages, etc.4. Fiction & non-fiction should preferably be from the last 6-10 years except for classics and history.5 We do take DVDs, CDs, DVD games, vinyl records, and jigsaw puzzles.6. We do not accept:•Encyclopedias unless they're 100 years old or older.•Reader's Digest condensed books.•Medical books, health books, law books, and travel books older than 8 years.•VHS or cassette tapes. If you have questions, email us at nblibfriend@gmail.com. A donation receipt will be provided if desired. Please let me know if you have any other questions! Thank you.Great talk this evening. Thank you, Terry, for always organizing interesting speakers and classes. Have a wonderful weekend. Thank you so much! Glad you enjoyed the event. I appreciate your email. Thank you for your suggestion regarding the Library’s website. We will discuss it and take it under consideration. In the meantime, we do have a search bar at the top right hand side of every page of the website that allows you to search the website. Hopefully that will help you quickly find any information you need. Please don’t hesitate to contact me with any other suggestions. Thank you.I borrowed a book from the central library off of Avocado, but I was wondering if I am able to return the book at the Crean Mariners library off of Irvine instead of going back to the main library. Please let me know, thanks! Absolutely—you can return any items borrowed from NBPL to any of our branches (Central Library, Mariners, Balboa, or Corona del Mar). We also hold items and pick up items from the Newport Coast Community Center, Oasis Senior Center, and Marina Park. Hope this helps. If you have any other questions, please let us know.I think it'd be nice if the rules regarding checkouts and fines were very easy to find from the home page or drop-down menu. As it is, there is no submenu whose title conveys that I will find that information there. I'm always forgetting whether it's three or four weeks before fines, how much the fines are for which item, etc. Thank you! 15 NEWPORT BEACH PUBLIC LIBRARY To: Board of Library Trustees From: Melissa Hartson, Library Services Director Re: Report of Library Activities – November 21, 2022 Meeting ________________________________________________ _________________ _ MELISSA HARTSON, LIBRARY SERVICES DIRECTOR Hiring Update I am pleased to announce that Claudia Lavenant has been hired as the Library’s Literacy Coordinator. Claudia brings to the position her experience working with adults of all ages overseeing a non-profit family resource program, developing and hosting educational programs for adults, supporting young adults interested in seeking graduate schoolwork, and most recently teaching courses for the University of California, Riverside. I look forward to having Claudia grow the Library’s Project Adult Literacy program and continue to create a lasting impact on members of the community. Employee Service Recognition I attended the 62nd Annual City of Newport Beach Employee Service Award and Appreciation Luncheon in October. This annual event recognizes milestone years of service to the City and several of our Library staff members were acknowledged at this event. Congratulations to the following staff: 5 Years of Service Michale Martinez Pamela O’Connor 15 Years of Service Evelyn Rogers 20 Years of Service Erik Gunderson 25 Years of Service Andrew Kachaturian 40 Years of Service Eddie Flores WHEELHOUSE LIST FOR LIBRARY TRUSTEES •Thanksgiving Closure November 24-25 All branches •Sunday Musicale: ACE Trio Sunday, December 11, 3 p.m. Friends Meeting Room, Central Library •Holiday Open House Sunday, December 4, 11 a.m. – 4 p.m. Corona del Mar Branch Library •Board of Library Trustees Meeting Monday, December 19, 5 p.m. Small Conference Room, Central Library 16 ANNIKA HELMUTH, BRANCH AND YOUTH SERVICES COORDINATOR Branches Staff at Mariners finished a long-term children’s nonfiction weeding project. Using the CREW method, staff removed dated, poor condition, and low circulation titles to create space, highlight specialized collections, and feature displays. This technique is often successful in increasing circulation of items. An exterior lighting project at Mariners continued through the month. On Saturday, October 29, Mariners took part in the City’s 5th Annual Halloween Spooktacular at Mariners Park. Over 1,500 people stopped by the Library’s decorated Trunk or Treat table for treats and information about the Library. Staff reported many parents expressed appreciation for the Newport Beach Public Library and all the services the Library provides. Also at Mariners, Maggie Craddick joined the staff as a part-time clerk. At CdM, themed-displays similarly increased circulation of selected collections. A special Fire Station Storytime in celebration of National Fire Safety week was particularly popular complete with stories and a tour of Fire Station #5. Captain Dean Rush’s first day as Captain was an exciting one. Youth Services All four locations hosted Halloween events in October. A combined 286 participants joined the Halloween crafting fun at Balboa’s Spooky Stories on October 26, Mariners’ Crafty Critters on October 27, CdM’s Spooktacular on October 29, and Central’s Halloween Party on October 31. At Central, October was an exceptionally busy month for Youth Services. Staff attended the Orange County Children’s Book Festival on Sunday, October 2. Approximately 1,000 festival attendees stopped by the Library’s booth to spin the prize wheel, ask questions, and learn about Library services. Staff also hosted two Lego programs, a drop-in Crafternoon, Halloween Yoga with local author, Teresa Power, and for the first time since 2019, a first-grade class field trip. During the first-grade class visit, staff overheard students, parents, and teachers express excitement and joy in getting a behind-the-scenes tour and storytime. Re- adding school tours and afterschool programs like these provide new families a great opportunity to visit, connect with each other, and interact with library materials. In all at Central, 1,515 participants, attended the variety of children’s events throughout the month. Teen Services Teen Services hosted the last of a 3-part college preparatory workshop series, a College Essay Writing Seminar. Attendees received one-on-one help with the college essays during this interactive event. The Young Adult Advisory Committee (YAAC) met early in the month and helped create not-so-spooky decorations for the Children’s Halloween Party, including a haunted house, ghosts, pumpkins, and tombstones. YAAC members enjoyed the creative outlet as many are busy with extracurriculars and college applications. ANDREW KACHATURIAN, CIRCULATION AND TECHNICAL PROCESSING COORDINATOR Staffing Part-time Library Clerk Maggie Craddick started at Mariners on October 24, filling the last Library Clerk vacancy at Mariners. One part-time Library Clerk vacancy remains at the Central Library with a candidate in background. Library Page Sully Jacome-Wilkes transferred from the Central Library to the Mariners branch to fill a vacancy. A recruitment for Library Pages is ongoing to fill four remaining vacancies. 17 REBECCA LIGHTFOOT, ADULT SERVICES COORDINATOR Programming In October, the Library offered a new Storytellers Writing Workshop 3-part series. As always, it was a hit. One of the trends we’ve discovered that has come out of these workshops is that past participants form bonds and, after only three weeks of sharing their work and encouraging each other, continue by creating writing groups. One such group from the summer writing workshop meets weekly on Wednesday mornings in the Sword Meeting Room. A handful of participants from the recent October group also wants to continue to meet. It is such a pleasure to bring programming to our library that spurs community and encourages creativity. On Oct 16, the Sunday Musicale series featured TC4, a saxophone quartet which gave an outstanding and full-of-personality performance. They were enthusiastically well-received with 192 in attendance. The musicians received a standing ovation and were gracious to perform an encore song. Many patrons expressed how much they enjoyed the performance and thanked the Library for finding such accomplished musicians for Sunday Musicales. On Oct 27, the Library hosted a Meet the Author event, featuring Hoag cardiologist, Dr. Cristina LePort. She presented her debut novel, a medical thriller titled, Dissection. There were 149 in attendance. Dr. LePort was engaging and shared her journey of finally getting published after many years and many rejections. She was humorous and candid about how difficult the journey was. Books were available for purchase and signing, and a representative from the publisher, Bancroft Press was here as well. Training Librarian I Laurie Sanders attended a webinar on Mastering Uncomfortable Conversations with Library Visitors and another one on How to Back-up Your Coworkers in a Crisis. 18 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2022 2022 2022 2022 2022 2022 2023 2023 2023 2023 2023 2023 Tracked by #searches A to Z Databases 1244 1237 1194 695 4370 Ancestry 399 804 390 190 1783 AskART 19 15 52 14 100 Brainfuse JobNow/VetNow 23 32 116 38 209 Britannica School Edition 110 1 336 272 719 Gale Archives Unbound 2628 5694 4381 876 13579 Gale Directory Library 7 3 8 6 24 Gale in Context: Biography 23 11 3 66 103 Gale in Context: Elementary 0 0 14 60 74 Gale in Context: Opposing View 3 12 22 22 59 Gale Literature Resource Center 71 17 33 3 124 Gale Virtual Reference Library 14 48 61 59 182 HeritageQuest 763 396 254 181 1594 Legal Information Ref Center 44 30 62 31 167 National Geographic 72 10 17 10 109 National Geographic Kids 44 40 11 17 112 NewsBank 1155 1027 1032 1420 4634 NoveList Plus 36 47 40 73 196 NoveList K-8 Plus 44 31 28 45 148 ProQuest 2152 3766 4596 2479 12993 Proquest eLibrary 9 0 45 6 60 Reference Solutions Business 903 333 240 371 1847 Reference Solutions Residential 27 35 31 45 138 SIRS Discoverer 55 125 188 162 530 SIRS Issues Researcher 639 1006 1691 814 4150 World Book Online 26 1 16 32 75 Tracked by #page views Artist Works 7 6 6 1 20 Consumer Reports 2515 2033 1710 2080 8338 CultureGrams 32 65 8 323 428 Morningstar 255 5349 4381 4098 14083 RealQuest 124 59 45 118 346 Tumblebooks 19 16 52 14 101 Value Line 17052 15831 17229 19407 69519 Tracked by courses Udemy 1600 1550 1224 2013 6387 Tracked by Hours Used ABC Mouse 15.33 17.25 14.18 22.27 69.03 Rosetta Stone 31.76 35.41 45.11 43.55 155.8 Database FY Comparisons YTD 22/23 Proquest Articles Retrieved 2022-2023 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG. Business Databases 831 2438 1125 3379 1943 Newspapers--Current 925 926 1022 1109 996 Newspapers--Historical 3937 3036 3076 3560 3402 Magazines 15 15 32 22 21 19 NBPL Website Usage 2022-23 Metric Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Total Users 35112 38912 38539 39570 38033 152133 New Users 30367 34389 34385 35105 33562 134246 Sessions 67043 71011 68950 69570 69144 276574 Pageviews 235396 246933 231365 230585 236070 944279 Sessions Per User 2 2 2 2 2 -- Pages Per Session 4 3 3 3 3 -- Avg. Session Dur. (min)3 3 3 3 3 -- Bounce Rate (%)52 55 56 55 55 -- Today's Business Solutions Wireless (TBS): Total Data Transferred (GB) 2022-23 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 160 310 169 161 200 800 CdM 154 186 165 134 160 639 Mariners 1050 1230 1100 914 1073 4294 Central 8250 10240 10150 8990 9408 37630 Total 9614 11966 11584 10198 10841 43362 Today's Business Solutions Wireless (TBS): Total Unique Patrons 2022-23 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 425 396 349 328 375 1498 CdM 288 305 307 324 306 1224 Mariners 1028 1184 1337 1279 1207 4828 Central 6605 7207 8221 7690 7431 29723 Total 8346 9092 10214 9621 9318 37273 Today's Business Solutions Wireless (TBS): Average Number of Patrons Per Day 2022-23 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 33 36 36 34 35 139 CdM 18 19 21 22 20 80 Mariners 80 89 113 107 97 389 Central 449 517 597 553 529 2116 Total 580 661 767 716 681 2724 Today's Business Solutions Wireless (TBS): Average Usage Per Patron (MB) 2022-23 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 385 801 497 501 546 2185 CdM 548 625 550 424 536 2146 Mariners 1040 1070 863 732 926 3704 Central 1280 1460 1260 1200 1300 5200 Total 3253 3956 3169 2856 3309 13235 20 OCT 22 YTD 22/23 YTD 21/22 BALBOA 2,582 11,455 9,540 CdM 3,068 12,845 11,951 MARINERS 22,356 86,407 91,774 CENTRAL 56,628 235,148 248,369 eBooks 6,779 29,586 31,952 eMagazines 2,015 8,200 8,602 eAudiobooks 5,980 23,900 23,302 Streaming Films 720 2,899 2,807 TOTAL 100,128 410,440 428,297 NOV 21 99,920 DEC 21 95,530 JAN 22 96,955 FEB 22 88,215 MAR 22 99,849 APR 22 93,571 MAY 22 93,733 JUN 22 99,081 JUL 22 104,603 AUG 22 105,684 SEP 22 100,025 OCT 22 100,128 TOTAL 1,177,294 12 Month Comparison NEWPORT BEACH PUBLIC LIBRARY - OCTOBER 2022 CIRCULATION BALBOA CdM MARINERS CENTRAL eBooks eMagazines eAudiobooks Streaming Films 85,000 90,000 95,000 100,000 105,000 110,000 NOV 21 DEC 21 JAN 22 FEB 22 MAR 22 APR 22 MAY 22 JUN 22 JUL 22 AUG 22 SEP 22 OCT 22 1582914 1598265 1610818 1529391 1464640 1424594 1376041 1084526 1043629 1195151 1000000 1125000 1250000 1375000 1500000 1625000 1750000 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 CIRCULATION 21 OCT 22 YTD 22/23 YTD 21/22 BALBOA 294 1,495 1,343 CdM 700 2,760 1,808 MARINERS 2,001 7,401 7,785 CENTRAL 5,949 25,793 27,737 TOTAL 8,944 37,449 38,673 12 Month Comparison NOV 21 7,938 DEC 21 7,348 JAN 22 8,214 FEB 22 7,787 MAR 22 9,531 APR 22 8,063 MAY 22 8,121 JUN 22 10,283 JUL 22 10,195 AUG 22 9,517 SEP 22 8,793 OCT 22 8,944 TOTAL 104,734 NEWPORT BEACH PUBLIC LIBRARY - OCTOBER 2022 REFERENCE BALBOA CdM MARINERS CENTRAL 7,000 7,500 8,000 8,500 9,000 9,500 10,000 10,500 NOV 21 DEC 21 JAN 22 FEB 22 MAR 22 APR 22 MAY 22 JUN 22 JUL 22 AUG 22 SEP 22 OCT 22 184260 190391 168496 162510 157149 156521 163392 131445 78088 105958 70000 90000 110000 130000 150000 170000 190000 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 REFERENCE 22 OCT 22 YTD 22/23 YTD 21/22 BALBOA 1,921 8,828 8,123 CdM 2,623 10,271 13,886 MARINERS 12,622 45,038 40,565 CENTRAL 35,007 142,721 122,368 TOTAL 52,173 206,858 184,942 12 Month Comparison NOV 21 41,730 DEC 21 39,222 JAN 22 37,033 FEB 22 38,312 MAR 22 46,437 APR 22 41,309 MAY 22 36,206 JUN 22 46,987 JUL 22 48,481 AUG 22 50,715 SEP 22 55,489 OCT 22 52,173 TOTAL 534,094 NEWPORT BEACH PUBLIC LIBRARY - OCTOBER 2022 PATRONS SERVED BALBOA CdM MARINERS CENTRAL 35,000 37,500 40,000 42,500 45,000 47,500 50,000 52,500 55,000 57,500 NOV 21 DEC 21 JAN 22 FEB 22 MAR 22 APR 22 MAY 22 JUN 22 JUL 22 AUG 22 SEP 22 OCT 22 1074933 1399841 1256238 1209719 1102106 1158344 935953 636072 145463 512178 100000 300000 500000 700000 900000 1100000 1300000 1500000 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 PATRONS SERVED IN LIBRARY 23 OCT 22 YTD 22/23 YTD 21/22 BALBOA 117 479 317 CdM 676 2,107 899 MARINERS 2,242 3,914 2,105 CENTRAL 5,612 24,268 21,815 TOTAL 8,647 30,768 25,136 12 Month Comparison NOV 21 3,559 DEC 21 2,754 JAN 22 1,747 FEB 22 2,847 MAR 22 5,065 APR 22 5,684 MAY 22 8,492 JUN 22 7,034 JUL 22 8,910 AUG 22 5,351 SEP 22 7,860 OCT 22 8,647 TOTAL 67,950 PROGRAM ATTENDANCE NEWPORT BEACH PUBLIC LIBRARY - OCTOBER 2022 BALBOA CdM MARINERS CENTRAL 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000 10,000 NOV 21 DEC 21 JAN 22 FEB 22 MAR 22 APR 22 MAY 22 JUN 22 JUL 22 AUG 22 SEP 22 OCT 22 51894 49977 64473 67646 69922 70430 68241 68078 52678 64397 40000 50000 60000 70000 80000 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 PROGRAM ATTENDANCE 24 LIBRARY EXPENDITURES FY 2022-23 (November 3, 2022) ACCOUNT DESCRIPTION ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MONTHLY EXPENDED AVAILABLE BUDGET I SALARY & BENEFITS SALARY FULL-TIME REGULAR 2,899,704 2,926,961 782,206.53 196,283 2,144,754 SALARY PART-TIME 1,085,842 1,099,549 242,505.15 62,132 857,044 BENEFITS 2,099,015 2,230,581 681,312.00 168,247 1,549,269 SALARY & BENEFITS TOTAL 6,084,561 6,257,091 1,706,023.68 426,662 4,551,067 II MAINT & OPERATION PROFESSIONAL SERVICE*208,507 208,507 60,660.39 15,307 147,847 UTILITIES 309,753 309,753 159,401.89 74,240 150,351 PROGRAMMING 5,500 6,500 1,344.17 1,043 5,156 SUPPLIES**81,970 82,548 24,841.23 4,988 57,707 LIBRARY MATERIALS 669,740 689,222 273,383.06 30,508 415,839 FACILITIES MAINTENANCE 187,886 191,550 67,126.52 18,992 124,423 TRAINING AND TRAVEL 10,681 10,681 862.95 93 9,818 GENERAL OPERATING EXPENSES***24,202 24,202 7,376.42 3,376 16,826 PERIPHERALS & SOFTWARE 5,000 5,000 0.00 0 5,000 INTERNAL SERVICE FUNDS 1,588,120 1,588,120 661,716.70 353,164 926,403 OFFICE EQUIPMENT 2,000 2,000 0.00 0 2,000 MAINT & OPERATION TOTAL 3,093,359 3,118,083 1,256,713.33 501,712 1,861,370 LIBRARY BUDGET TOTAL 9,177,920 9,375,174 2,962,737.01 928,374 6,412,437 *PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE **INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES ***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE 25 Previous Agenda Date AGENDA ITEM Scheduled Agenda Date Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Dec 20, 2021 Dec 19, 2022 Jan 18, 2022 Jan 17, 2023 Feb 22, 2022 Feb 21, 2023 Feb 22, 2022 Feb 21, 2023 Mar 21, 2022 Mar 20, 2023 Nov 15, 2021 Apr 17, 2023 Apr 18, 2022 Apr 17, 2023 Apr 18, 2022 Apr 17, 2023 May 16, 2022 May 15, 2023 May 16, 2022 May 15, 2023 Jun 20, 2022 Jun 19, 2023 Jun 20, 2022 Jun 19, 2023 Jul 18, 2022 Jul 17, 2023 Jul 18, 2022 Jul 17, 2023 Aug 15, 2022 Aug 21, 2023 Aug 15, 2022 Aug 21, 2023 Sep 19, 2022 Sep 18, 2023 Oct 17, 2022 Oct 16, 2023 Oct 17, 2022 Oct 16, 2023 LAST REVIEWED POLICY REVIEW Nov 16, 2020 NBPL 6 Media Lab Use Policy Nov 21, 2022 Nov 16, 2020 NBPL 7 Sound Lab Use Policy Nov 21, 2022 Jan 19, 2021 NBPL 5 Newport Beach Public Library Internet Use Policy Jan 17, 2023 Jan 19, 2021 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 17, 2023 Feb 16, 2021 NBPL 8 Display and Distribution of Materials Policy Feb 21, 2023 Mar 15, 2021 NBPL 1 Library Use Policy Mar 21, 2023 Apr 19, 2021 NBPL 13 Study Room Policy Apr 17, 2023 Jun 21, 2021 NBPL 4 Children in the Library Policy Jun 19, 2023 Aug 23, 2021 NBPL 14 Friends Meeting Room Aug 21, 2023 Nov 15, 2021 NBPL 15 Library Lecture Hall Nov 21, 2023 Dec 20, 2021 NBPL 10 Laptop/Use Borrowing Policy Dec 18, 2023 Feb 22, 2022 NBPL 3 Library Gift and Donor Policy Feb 20, 2024 Jun 20, 2022 NBPL 12 Circulation Policy Jun 17, 2024 Jul 18, 2022 CC I-1 Library Services Policy (Council Policy I -1)Jul 15, 2024 Aug 15, 2022 NBPL 2 Collection Development Policy Aug 19, 2024 Sep 19, 2022 NBPL 9 Expressive Use Areas Sep 16, 2024 Information Technology Update Proposed Library Closures for Winter Holidays 2021 Media Lab Update Branch Update - Mariners Youth Services Update Policy Review (See List Below) Review Holidays / Meeting Schedule 2023 Annual Budget - Preliminary Review Annual Budget - Approval Branch Update - CDM Library Material Selection Marketing Update & Social Networking Update Branch Update - Balboa BOARD OF LIBRARY TRUSTEES MONITORING LIST Lecture Hall Update Balboa Branch Replacement Update Arts & Cultural Update Newport Beach Public Library eBranch, Database and Downloadable Services Review Literacy Program Update Adult and Reference Services Update Performance Review of Library Services Director (Closed Session) Election of Board of Library Trustees Officers/Trustee Liaisons Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June) 26 Paul K. Watkins  Chair  Cit® of Newpor¥ Beach Board of Librar® Tr §stees WHEREAS, Eddie Flores has ser©ed the Cit® of Newpor¥ Beach since 1982, with the past 28 years as the Newpor¥ Beach Public Librar®’s Facilities Specialist, providing the Cit® and the Librar® with exceptional work and dedication; and WHEREAS, Eddie Flores demonst¢ates dependabilit®, initiative, and integ¢it® with his unwavering work ethic; and  WHEREAS, Eddie Flores uses his exžer¥ise to resolve countless building issues to ensure Librar® facilities are maintained to the highest standards; and WHEREAS, Eddie Flores has fostered lasting relationships within the Cit®, has worked untold hours, and exhibited outstanding loyalt® in his ser©ice, which g¢eatly adds to the Librar®’s success and its impor¥ance within the communit®, while maintaining a demeanor which Librar® personnel, other Cit® staff, and outside cont¢actors admire and appreciate; and WHEREAS, Eddie Flores’ ongoing excellent perfor™ance and st¢ong commit™ent to our public Librar® has made a substantial cont¢ibution to the beŴer™ent of the Librar® and our Cit®. NOW, THEREFORE, BE IT RESOLVED that the Board of Librar® Tr§stees does hereby commend Eddie Flores for his dedication, enthusiasm, and outstanding public ser©ice given to the Cit® of Newpor¥ Beach and to the Librar® System. ADOPTED this 21st day of November, 2022.  Resolution Honoring Eddie Flores for   40 Years  of Ser©ice to the Cit® of Newpor¥ Beach 27 RECOMMENDATION: Staff recommends the Board of Library Trustees review Library Policy NBPL 6, Media Lab Use, and requests the Board of Library Trustees approve changes. DISCUSSION: The Media Lab, which is comprised of 15 high-end computer workstations, provides specialized software and equipment for creative endeavors. The space is also used for public training. Current policy ensures fair and equal access to the shared resources in the lab. Staff recommends a minor revision to the policy. The update to the policy reflects the current storage format available for sale and its purchase location in the Library. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A: Media Lab Use Policy - original ATTACHMENT B: Media Lab Use Policy - redlined ATTACHMENT C: Media Lab Use Policy - final TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director 949-717-3810, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Media Lab Use Policy (NBPL 6) 28 1 NBPL 6 Media Lab Use Policy 1.The Media Lab is open to valid Newport Beach Public Library (NBPL) cardholders whose accounts are in good standing. 2.Patrons under 14 years of age must be accompanied by an adult. 3.Users can make 4-hour reservations (with extended time permitted if no one else is waiting) to use a Media Lab computer by speaking to a staff member. Reservations will be held for 10 minutes after they are scheduled to begin and, if not used, will be deemed canceled at that time. 4.All general behavioral guidelines for the Library apply, specifically, the Library Use Policy and Internet Use Policy. 5.Food and drink are not permitted in the Media Lab at any time. 6.Cell phone conversations are not allowed in the Media Lab. Cell phones must be set to silent. Patrons using the Media Lab for audio projects must use headphones. Headphone volume must be such that other patrons will not be disturbed. 7.The workspace area of the Media Lab is reserved for patrons using Media Lab software or who are working on digital media projects (videos, music, websites, photo editing, scanning). Users who want to browse the Internet or use Microsoft Office products should use the public computers in other areas of the building or check out a laptop. For group study, please reserve one of our three study rooms. 8.Users will be assigned to a specific computer based on their project needs. When making an appointment, patrons should inform staff of their specific hardware and software requirements. 9.Saving work on Media Lab computers is prohibited. Users must save their work on an external memory source. CDs and flash drives are sold in the Media Center. The Library is not responsible for any work that is unsaved, corrupted, or altered in the Media Lab. 10.Media Lab users with large files must save, export or transfer large projects to external devices prior to closing. Allow ample time to save, export, transfer large files, or process your files. The Media Lab will close no later than 30 minutes prior to Library closing times. 11.Media Lab users may not install or download software or upgrades. For help or to suggest software, downloads and upgrades, please see Library Staff. 12.The Library is not responsible for any valuables left unattended. Adopted by the Board of Library Trustees on June 16, 2014 Amended by the Board of Library Trustees on November 13, 2018 Amended by the Board of Library Trustees on November 16, 2020 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on November 16, 2020. ATTACHMENT A 29 1  NBPL 6  Media Lab Use Policy  1.The Media Lab is open to valid Newport Beach Public Library (NBPL) cardholders whose accounts are in good standing. 2.Patrons under 14 years of age must be accompanied by an adult. 3.Users can make 4‐hour reservations (with extended time permitted if no one else is waiting) to use a Media Lab computer by speaking to a staff member.  Reservations will be held for 10 minutes after they are scheduled to begin and, if not used, will be deemed canceled at that time. 4.All general behavioral guidelines for the Library apply, specifically, the Library Use Policy and Internet Use Policy. 5.Food and drink are not permitted in the Media Lab at any time. 6.Cell phone conversations are not allowed in the Media Lab.  Cell phones must be set to silent.  Patrons using the Media Lab for audio projects must use headphones.  Headphone volume must be such that other patrons will not be disturbed. 7.The workspace area of the Media Lab is reserved for patrons using Media Lab software or who are working on digital media projects (videos, music, websites, photo editing, scanning). Users who want to browse the Internet or use Microsoft Office products should use the public computers in other areas of the building or check out a laptop.  For group study, please reserve one of our three study rooms. 8.Users will be assigned to a specific computer based on their project needs.  When making an appointment, patrons should inform staff of their specific hardware and software requirements. 9.Saving work on Media Lab computers is prohibited.  Users must save their work on an external memory source.  CDs and fFlash drives are sold in the Media Centerat the Reference Desk.  The Library is not responsible for any work that is unsaved, corrupted, or altered in the Media Lab. 10.Media Lab users with large files must save, export or transfer large projects to external devices prior to closing. Allow ample time to save, export, transfer large files, or process your files.  The Media Lab will close no later than 30 minutes prior to Library closing times. 11.Media Lab users may not install or download software or upgrades. For help or to suggest software, downloads and upgrades, please see Library Staff. 12.The Library is not responsible for any valuables left unattended. Adopted by the Board of Library Trustees on June 16, 2014  Amended by the Board of Library Trustees on November 13, 2018  Amended by the Board of Library Trustees on November 16, 2020  Reviewed by the Board of Library Trustees on November 21, 2022  This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as  circumstances may require or (ii) every two years from the date of adoption, last amendment, or last  review.  Adopted, last amended, or last reviewed on November 16, 2020November 21, 2022.  ATTACHMENT B 30 1 NBPL 6 Media Lab Use Policy 1.The Media Lab is open to valid Newport Beach Public Library (NBPL) cardholders whose accounts are in good standing. 2.Patrons under 14 years of age must be accompanied by an adult. 3.Users can make 4-hour reservations (with extended time permitted if no one else is waiting) to use a Media Lab computer by speaking to a staff member. Reservations will be held for 10 minutes after they are scheduled to begin and, if not used, will be deemed canceled at that time. 4.All general behavioral guidelines for the Library apply, specifically, the Library Use Policy and Internet Use Policy. 5.Food and drink are not permitted in the Media Lab at any time. 6.Cell phone conversations are not allowed in the Media Lab. Cell phones must be set to silent. Patrons using the Media Lab for audio projects must use headphones. Headphone volume must be such that other patrons will not be disturbed. 7.The workspace area of the Media Lab is reserved for patrons using Media Lab software or who are working on digital media projects (videos, music, websites, photo editing, scanning). Users who want to browse the Internet or use Microsoft Office products should use the public computers in other areas of the building or check out a laptop. For group study, please reserve one of our three study rooms. 8.Users will be assigned to a specific computer based on their project needs. When making an appointment, patrons should inform staff of their specific hardware and software requirements. 9.Saving work on Media Lab computers is prohibited. Users must save their work on an external memory source. Flash drives are sold at the Reference Desk. The Library is not responsible for any work that is unsaved, corrupted, or altered in the Media Lab. 10.Media Lab users with large files must save, export or transfer large projects to external devices prior to closing. Allow ample time to save, export, transfer large files, or process your files. The Media Lab will close no later than 30 minutes prior to Library closing times. 11.Media Lab users may not install or download software or upgrades. For help or to suggest software, downloads and upgrades, please see Library Staff. 12.The Library is not responsible for any valuables left unattended. Adopted by the Board of Library Trustees on June 16, 2014 Amended by the Board of Library Trustees on November 13, 2018 Amended by the Board of Library Trustees on November 16, 2020 Reviewed by the Board of Library Trustees on November 21, 2022 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on November 21, 2022. ATTACHMENT C 31 RECOMMENDATION: Staff recommends the Board of Library Trustees review Library Policy NBPL 7, Sound Lab Use, and requests the Board of Library Trustees approve changes. DISCUSSION: The Sound Lab provides specialized software and equipment for recording projects. The availability of a digital audio workstation and peripheral equipment for sound recording provides patrons with an important amenity not typically provided by public libraries. Current policy ensures fair and equal access to the shared resources available in the lab. Staff recommends a minor revision to the policy. The update to the policy reflects the current storage format available for sale and its purchase location in the Library. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A: Sound Lab Use Policy - original ATTACHMENT B: Sound Lab Use Policy – redlined ATTACHMENT C: Sound Lab Use Policy – final TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director 949-717-3810, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Sound Lab Use Policy (NBPL 7) 32 1 NBPL 7 Sound Lab Use Policy 1.The Sound Lab is open to valid Newport Beach Public Library (NBPL) cardholders whose accounts are in good standing. 2. Patrons under 14 years of age must be accompanied by an adult. 3.Users can make 4-hour reservations to use the Sound Lab. Reservations will be held for 10 minutes after they are scheduled to begin and, if not used, will be deemed canceled at that time. 4.Use of the Sound Lab will be checked out on the user’s Newport Beach Public Library account. 5.All general behavioral guidelines for the Library apply, specifically, the Library Use Policy and Internet Use Policy. 6.Food and drink are not permitted in the Sound Lab at any time. 7.Cell phone conversations are not allowed in the Sound Lab. Cell phones must be set to silent. 8.The workspace area of the Sound Lab is reserved for patrons using Sound Lab software or who are working on digital media projects. Users who want to browse the Internet or use Microsoft Office products should use the public computers in other areas of the building or check out a laptop. For group study, please reserve one of our three study rooms. 9.Users will be assigned to a specific computer based on their project needs. When making an appointment, patrons should inform staff of their specific hardware and software requirements. 10.Saving work on Sound Lab computers is prohibited. Users must save their work on an external memory source. CDs and flash drives are sold in the Media Center. The Library is not responsible for any work that is unsaved, corrupted, or altered in the Media Center. 11.Sound Lab users with large files must save, export or transfer large projects to external devices prior to closing. Allow ample time to save, export, transfer large files, or process your files. The Sound Lab will close no later than 30 minutes prior to Library closing times. 12.Sound Lab users may not install or download software or upgrades. For help or to suggest software downloads and upgrades please see Library Staff. 13.The Library is not responsible for any valuables left unattended. Approved by the Board of Library Trustees on June 16, 2014 Amended by the Board of Library Trustees on November 13, 2018 Amended by the Board of Library Trustees on November 16, 2020 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on November 16, 2020. ATTACHMENT A 33 1  NBPL 7  Sound Lab Use Policy  1.The Sound Lab is open to valid Newport Beach Public Library (NBPL) cardholders whose accounts are in good standing. 2.Patrons under 14 years of age must be accompanied by an adult. 3.Users can make 4‐hour reservations to use the Sound Lab. Reservations will be held for 10 minutes after they are scheduled to begin and, if not used, will be deemed canceled at that time. 4.Use of the Sound Lab will be checked out on the user’s Newport Beach Public Library account. 5.All general behavioral guidelines for the Library apply, specifically, the Library Use Policy and Internet Use Policy. 6.Food and drink are not permitted in the Sound Lab at any time. 7.Cell phone conversations are not allowed in the Sound Lab. Cell phones must be set to silent. 8.The workspace area of the Sound Lab is reserved for patrons using Sound Lab software or who are working on digital media projects. Users who want to browse the Internet or use Microsoft Office products should use the public computers in other areas of the building or check out a laptop. For group study, please reserve one of our three study rooms. 9.Users will be assigned to a specific computer based on their project needs. When making an appointment, patrons should inform staff of their specific hardware and software requirements. 10.Saving work on Sound Lab computers is prohibited. Users must save their work on an external memory source. CDs and fFlash drives are sold in the Media Centerat the Reference Desk. The Library is not responsible for any work that is unsaved, corrupted, or altered in the Media   Center. 11.Sound Lab users with large files must save, export or transfer large projects to external devices prior to closing. Allow ample time to save, export, transfer large files, or process your files. The Sound Lab will close no later than 30 minutes prior to Library closing times. 12.Sound Lab users may not install or download software or upgrades. For help or to suggest software downloads and upgrades please see Library Staff. 13.The Library is not responsible for any valuables left unattended. Approved by the Board of Library Trustees on June 16, 2014  Amended by the Board of Library Trustees on November 13, 2018  Amended by the Board of Library Trustees on November 16, 2020  Reviewed by the Board of Library Trustees on November 21, 2022  This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as  circumstances may require or (ii) every two years from the date of adoption, last amendment, or last  review.  Adopted, last amended, or last reviewed on November 16, 2020November 21, 2022.  ATTACHMENT B 34 1 NBPL 7 Sound Lab Use Policy 1.The Sound Lab is open to valid Newport Beach Public Library (NBPL) cardholders whose accounts are in good standing. 2. Patrons under 14 years of age must be accompanied by an adult. 3.Users can make 4-hour reservations to use the Sound Lab. Reservations will be held for 10 minutes after they are scheduled to begin and, if not used, will be deemed canceled at that time. 4.Use of the Sound Lab will be checked out on the user’s Newport Beach Public Library account. 5.All general behavioral guidelines for the Library apply, specifically, the Library Use Policy and Internet Use Policy. 6.Food and drink are not permitted in the Sound Lab at any time. 7.Cell phone conversations are not allowed in the Sound Lab. Cell phones must be set to silent. 8.The workspace area of the Sound Lab is reserved for patrons using Sound Lab software or who are working on digital media projects. Users who want to browse the Internet or use Microsoft Office products should use the public computers in other areas of the building or check out a laptop. For group study, please reserve one of our three study rooms. 9.Users will be assigned to a specific computer based on their project needs. When making an appointment, patrons should inform staff of their specific hardware and software requirements. 10.Saving work on Sound Lab computers is prohibited. Users must save their work on an external memory source. Flash drives are sold at the Reference Desk. The Library is not responsible for any work that is unsaved, corrupted, or altered in the Media Center. 11.Sound Lab users with large files must save, export or transfer large projects to external devices prior to closing. Allow ample time to save, export, transfer large files, or process your files. The Sound Lab will close no later than 30 minutes prior to Library closing times. 12.Sound Lab users may not install or download software or upgrades. For help or to suggest software downloads and upgrades please see Library Staff. 13.The Library is not responsible for any valuables left unattended. Approved by the Board of Library Trustees on June 16, 2014 Amended by the Board of Library Trustees on November 13, 2018 Amended by the Board of Library Trustees on November 16, 2020 Reviewed by the Board of Library Trustees on November 21, 2022 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on November 21, 2022. ATTACHMENT C 35 RECOMMENDATION Staff recommends the Board of Library Trustees accept a grant from the California Library Literacy Services to support the Newport Beach Public Library’s Project Adult Literacy program. DISCUSSION Project Adult Literacy (PAL) offers one-on-one tutoring and small group classes to patrons with low literacy skills. PAL is partially funded by the City’s general fund and partially funded through grants, donations, and the fundraising efforts of the literacy program. One of the major funding sources is through the California State Library Literacy Services’ annual grant program. A grant of $43,022 has been awarded to the Library to support our high-quality literacy program. The grant funds will be used towards staffing for the program. This $43,022 grant represents the California Library Literacy Services first award for FY 2022- 23. Staff recommends the acceptance of this grant by the Library Board of Trustees. If accepted, the funds will be allocated into Library Services Literacy accounts. NOTICING This agenda item has been noticed according the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3810, mhartson@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Adult Services Coordinator TITLE: Grant Acceptance from California Library Literacy Services 36