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Home My WebLink About09 - Adoption of the City Emergency Operations Plan (EOP)Q �EwPpRT CITY OF s NEWPORT BEACH `q44:09 City Council Staff Report November 29, 2022 Agenda Item No. 9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Jon Lewis, Chief of Police - 949-644-3701, jlewis@nbpd.org PREPARED BY: Katie Eing, Emergency Services Coordinator PHONE: 949-644-3670, keing@nbpd.org TITLE: Resolution No. 2022-87: Adoption of the City Emergency Operations Plan (EOP) ABSTRACT: The City of Newport Beach's (City's) existing Emergency Operation Plan (EOP) was adopted by the City Council in 2012 and has been amended to include new and accelerated challenges brought forth as a result of climate change, drought, wildfires, and the COVID-19 pandemic. These events have resulted in a number of legislative changes as well as significant updates to the Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS), both of which the City has adopted and implemented in its operations. The proposed 2022 Emergency Operations Plan not only contains a comprehensive update to the content within the plan (i.e. EOC Operations, preparedness programs, etc.) but also reflects restructuring of the format and how the plan is written. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Adopt Resolution No. 2022-87, A Resolution of the City Council of the City of Newport Beach, California, Rescinding the Former Emergency Operations Plan Adopted by Resolution No. 2011-93, Adopting the 2022 City of Newport Beach Emergency Operations Plan, and Authorizing Submittal of the 2022 Emergency Operations Plan to the California Office of Emergency Services. DISCUSSION: Over the last 10 years, there have been numerous policy and industry changes which impact the way the City responds to disasters. To address these changes, the City entered into an agreement with Atlas Planning Solutions to assist with the development of a new City Emergency Operations Plan. 9-1 Resolution No. 2022-87: Adoption of the City Emergency Operations Plan November 29, 2022 Page 2 The proposed EOP provides an overview of the City's systems, frameworks and processes involved in disaster preparedness, response and recovery efforts. It was prepared with input from all City departments and details not only how the City will respond to localized emergencies, but also explains how the response will align with other local, state and federal agencies involved in much larger disasters through the use of the SEMS and NIMS. The intent of the EOP is to assist staff assigned to the City's dedicated Emergency Operations Center (EOC). The plan is detailed enough to provide for an effective response yet is flexible enough to be used in any emergency response situation. This plan does not address ordinary day-to-day emergencies or the established departmental procedures used to cope with such incidents. Rather, this multi -hazard plan concentrates on management, concepts and response procedures relative to large-scale disasters. Such disasters pose major threats to life, the environment and property and can impact the well-being of a large number of people. The Police Department will be responsible for the ongoing maintenance of the EOP to reflect any applicable changes that are made, including EOC staff assignment changes. All changes to the EOP will be documented in the record of revisions table and will be distributed to all City departments and agencies shown on the distribution list. The plan will come to the City Council for approval and adoption by proclamation every five years. FISCAL IMPACT: There is no financial impact to the City of Newport Beach by adopting the resolution approving the 2022 Emergency Operations Plan. However, the failure to adopt this resolution and provide the City with an approved EOP that aligns with SEMS and NIMS could result in future impacts to the General Fund by making the City ineligible for state and federal grant programs as well as disaster recovery Public Assistance. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Resolution No. 2022-87 Attachment B — 2022 City Emergency Operations Plan 9-2 ATTACHMENT A RESOLUTION NO. 2022- 87 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, RESCINDING THE FORMER EMERGENCY OPERATIONS PLAN ADOPTED BY RESOLUTION NO. 2011-93, ADOPTING THE 2022 CITY OF NEWPORT BEACH EMERGENCY OPERATIONS PLAN, AND AUTHORIZING SUBMITTAL OF THE 2022 EMERGENCY OPERATIONS PLAN TO THE CALIFORNIA OFFICE OF EMERGENCY SERVICES WHEREAS, the 2022 City of Newport Beach Emergency Operations Plan ("2022 EOP"), as shown in Attachment "A," attached hereto and incorporated herein, is an updated and revised emergency operations plan that sets forth the policy and procedures for the City of Newport Beach ("City") to manage and respond to major emergency incidents, including implementation of an Incident Command System ("ICS") consisting of executive leadership staff, establishing clear designations of distinct functions which must be conducted during a disaster, assigning distinct functions to specific City departments, and providing guidelines for performance of the functions of the Emergency Operations Center; WHEREAS, the 2022 EOP meets all federal and state criteria, as described in the Federal Emergency Management Agency Comprehensive Preparedness Guide 101, the National Incident Management System ("NIMS"), and Standardized Emergency Management System ("SEMS"); WHEREAS, the 2022 EOP addresses how the City will perform evacuations, care and sheltering operations, emergency alerts and notifications, and provides a framework for recovery operations; WHEREAS, the 2022 EOP sets forth strategies and programs for implementation to better prepare the public for natural and human caused disasters; WHEREAS, the 2022 EOP establishes the procedure for requesting mutual aid and resources from the County of Orange, the State of California, and the Federal Government when needed; and WHEREAS, the 2022 EOP was developed with input from all City departments and has been reviewed and approved by all City department directors. NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows.. 9-3 Resolution No. 2022- Page 2 of 3 Section 1: The City Council does hereby rescind Resolution No. 2011-93, adopted by City Council on September 27, 2011. Section 2: The City Council does hereby adopt the 2022 City of Newport Beach Emergency Operations Plan, attached hereto as Exhibit "A" and incorporated herein by reference. Section 3: The City Council does hereby authorize the Emergency Services Coordinator to submit the 2022 City of Newport Beach Emergency Operations Plan to the California Office of Emergency Services. Section 4: The recitals provided in this resolution are true and correct are incorporated into the operative part of this resolution. Section 5: If any section, subsection, sentence, clause or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. Section 6: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Resolution No. 2022- Page 3 of 3 Section 7: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution. ADOPTED this 29 day of November, 2022. Kevin Muldoon Mayor ATTEST: Leilani I. Brown City Clerk APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE ,,, r "2", Aaron C. Harp City Attorney Attachment: 2022 City of Newport Beach Emergency Operations Plan Attachment A 2022 City of Newport Beach Emergency Operations Plan Available separately due to bulk at: https://www.newportbeachca.gov/home/showdocument?id=72637 Attachment B 2022 City Emergency Operations Plan Available separately due to bulk at: https://www. newportbeachca.gov/home/showdocument?id=72637 9-7