HomeMy WebLinkAbout11 - East Coast Highway and Marguerite Avenue Pavement Rehabilitation (Project No. 21 R12) — NOC for Contract No. 7807-2Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
November 29, 2022
Agenda Item No. 11
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer, atran@newportbeachca.gov
PHONE: 949-644-3315
TITLE: East Coast Highway and Marguerite Avenue Pavement
Rehabilitation (Project No. 21 R12) — Notice of Completion for
Contract No. 7807-2
ABSTRACT:
On November 30, 2021, the City Council awarded Contract No. 7807-2 for the East Coast
Highway and Marguerite Avenue Pavement Rehabilitation project to All American
Asphalt. The work is now complete and staff requests City Council acceptance and close
out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$3,363,056.00
$3,600,316.00
+$237,260.00
+7.1 %
Allowed Contract Time + Approved
160
Actual Time Used (Days)
158
Extensions (Days) _
East Coast Highway and Marguerite Avenue Pavement Rehabilitation (Project No. 21 R12)
— Notice of Completion for Contract No. 7807-2
November 29, 2022
Page 2
This project included cold milling and overlaying the existing asphalt concrete street
pavement with new rubberized asphalt concrete pavement; reconstructing deteriorated
concrete sidewalks, curbs, gutters, and access ramps; adjusting utility boxes to grade;
installing new traffic signs; restriping the pavement; and other appurtenant items of work.
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount: $ 3,363,056.00
Actual Cost of Bid Items Constructed: $ 3,264,876.20
Total Change Orders: $ 335,439.80
Final Total Contract Amount: $ 3,600,316.00
The final total contract amount was $3,600,316.00, which was approximately 7.1 percent
higher than the original bid amount. This cost increase was primarily due to contract
change orders for additional concrete improvements required to reconstruct sidewalks,
driveways and access ramps along East Coast Highway. The increase in cost was also
attributed to the unforeseen poor subgrade material on Marguerite Avenue that was
encountered during construction, which required removing additional material and placing
thicker structural pavement sections.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule January 3, 2022
Actual Start of Construction Per Notice to Proceed January 26, 2022
Extended Contract Completion Date Inclusive of Extra Work October 25, 2022
Actual Substantial Construction Completion Date October 21, 2022
The construction schedule for East Coast Highway was extended to accommodate
additional change order work for installing additional green thermoplastic bike legends,
abandoning a sewer manhole, and installing a new sewer cleanout. Additional working
days were granted to ensure that change order work was completed after the busy
summer season to minimize traffic delays.
FISCAL IMPACT:
Funds for the construction contract were expended from the following account(s):
Account Description
PCH Relinquishment
Measure M
Gas Tax
Grade Adjustment Water Valves
Grade Adjustment Sewer Manhole
Contributions CalRecycle
Grade Adjustment Wastewater
Account Number
Amount
13701-980000-21 R12
$
1,299,760.00
12201-980000-21 R12
$
1,940,775.00
12101-980000-21R12
$
200,296.00
70201-980000-21R09
$
44,500.00
71101-980000-20R09
$
15,600.00
13501-980000-21 R02
$
73,122.00
71101-980000-23R09
$
26,263.00
Total: $ 3,600,316.00
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East Coast Highway and Marguerite Avenue Pavement Rehabilitation (Project No. 21 R12)
— Notice of Completion for Contract No. 7807-2
November 29, 2022
Page 3
ENVIRONMENTAL REVIEW:
On November 30, 2021, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c) Class 2, (reconstruction
of existing facility involving negligible or no expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
LIMITS OF WORK
EAST COAST HIGHWAY AND MARGUERITE
AVENUE PAVEMENT REHABILITATION
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7807-2 21 R12 11 /29/22
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