Loading...
HomeMy WebLinkAbout10 - Approval of PSA (Contract No. 8020-9) for the Superior Avenue Pedestrian/ Bicycle Bridge and Parking Lot Project (Project No. 15T09)Q SEW Pp�T CITY OF O � z NEWPORT BEACH <,FORN'P City Council Staff Report January 10, 2023 Agenda Item No. 10 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Andy Tran, Senior Civil Engineer, atran@newportbeachca.gov PHONE: 949-644-3315 TITLE: Approval of Professional Services Agreement with Glenn Lukos Associates, Inc. (Contract No. 8020-9) for the Superior Avenue Pedestrian/ Bicycle Bridge and Parking Lot Project (Project No. 15T09) ABSTRACT: The City of Newport Beach (City) awarded the construction contract for the Superior Avenue Pedestrian/Bicycle Bridge and Parking Lot project on November 29, 2022. Staff requests City Council approval to enter into a professional services agreement with Glenn Lukos Associates, Inc. to implement the Coastal Sage Scrub Restoration and Monitoring Plan, as required by the project's Coastal Development Permit, for a not -to -exceed fee of $176,530. RECOMMENDATIONS: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve a Professional Services Agreement with Glenn Lukos Associates, Inc. of Santa Ana, California, for Coastal Sage Scrub restoration and monitoring efforts related to the Superior Avenue Pedestrian/Bicycle Bridge and Parking Lot project for a not -to -exceed amount of $176,530, and authorize the Mayor and City Clerk to execute the Agreement. DISCUSSION: The Superior Avenue Pedestrian/Bicycle Bridge and Parking Lot project involves constructing a new pedestrian/bicycle bridge across Superior Avenue, constructing a larger public parking lot, and expanding the Sunset View Park passive recreational area. Due to the location of this project, a Coastal Development Permit (CDP) from the California Coastal Commission (CCC) was required. The special conditions contained in the CDP require the City to implement a Coastal Sage Scrub Restoration and Monitoring Plan (CSSRMP) to mitigate impacts to existing Coastal Sage Scrub (CSS) during construction activities. 10-1 Approval of Professional Services Agreement with Glenn Lukos Associates, Inc. (Contract No. 8020-9) for the Superior Avenue Pedestrian/Bicycle Bridge and Parking Lot Project (Project No. 15T09) January 10, 2023 Page 2 The CSSRMP includes restoring 4,650 square feet of CSS at a minimum of 2:1 ratio (9,300 total square feet), five years of maintenance and monitoring, and meeting the plant establishment criteria at the end of the five-year period. The CSSRMP was prepared by Glenn Lukos Associates, Inc. (GLA) and approved by the CCC. CSS restoration and monitoring is a highly specialized field of work. GLA assisted the City with the procurement of the CDP and the restoration and monitoring efforts related to the construction of Sunset Ridge Park in 2014. Because of its previous work, GLA has intimate knowledge and is very familiar with the project site. The introduction of a new restoration specialist that is not familiar with the approved CSSRMP nor the specific site constraints may result in delays, additional costs to the City, and potential violations imposed by the CCC for not adhering to the approved CSSRMP. For these reasons, GLA is uniquely qualified to complete this scope of work. Staff recommends approving a professional services agreement with GLA to implement the CSSRMP as required by the project CDP. FISCAL IMPACT: The adopted Capital Improvement Program budget includes sufficient funding for this service. It will be expensed to CIP Superior Avenue Pedestrian/Bicycle Bridge and Parking Lot Project budget, 56201-980000-15T09. Funding for the project is from the Facilities Financing Plan (FFP) fund. The FFP is a long-term financial plan to fund the construction and or renovation of important community serving facilities. The consultant's proposed not -to -exceed fee for this service is $176,530. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map Attachment B — Professional Services Agreement 10-2 ATTACHMENT A Rlk, LID SAN \ NEWPORT CREST SUNSET RIDGE PARK \ ADDITIONAL .o PUBLIC PARKING VILLA BALBOA Fo / �F I C1T� SUNSET VI — PAR ---- PASSIVE RECREATIONAL AREA HOAG � FsrC�gs LOWER HOSPITAL CAMPUS 03 VILLAGE SHOPPING Y \ p CENTER > `� rG JACK" N 1 / O THE BOX % -... i /n SUPERIOR AVENUE PEDESTRIAN/BICYCLE BRIDGE AND PARKING LOT ATTACHMENT A - LOCATION MAP CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C-8020 3/22/2022 10-3 ATTACHMENT B PROFESSIONAL SERVICES AGREEMENT WITH GLENN LUKOS ASSOCIATES, INC. FOR IMPLEMENTATION OF CSS RESTORATION PLAN FOR THE SUPERIOR AVE PEDESTRIAN/BICYCLE BRIDGE AND PARKING LOT PROJECT THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement') is made and entered into as of this 10th day of January, 2023 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and GLENN LUKOS ASSOCIATES, INC., a California corporation ("Consultant'), whose address is 1940 E. Deere Avenue, Suite 250, Santa Ana, CA 92705, and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City desires to engage Consultant to assist in the implementation of the CSS Restoration Plan for the Superior Ave Pedestrian/Bicycle Bridge and Parking Lot Project ("Project'). C. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the professional services described in this Agreement. D. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the Effective Date, and shall terminate on December 31, 2029, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). City may elect to delete certain Services within the Scope of Services at its sole discretion. 10-4 3. TIME OF PERFORMANCE 3.1 Time is of the essence in the performance of Services under this Agreement and Consultant shall perform the Services in accordance with the schedule included in Exhibit A. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Consultant to strictly adhere to the schedule set forth in Exhibit A, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.2 Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) calendar days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.3 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator as defined herein not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.4 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by hand -delivery or mail. 4. COMPENSATION TO CONSULTANT 4.1 City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed One Hundred Seventy Six Thousand Five Hundred Thirty Dollars and 00/100 ($176,530.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. 4.2 Consultant shall submit monthly invoices to City describing the Work performed the preceding month. Consultant's bills shall include the name of the person who performed the Work, a brief description of the Services performed and/or the specific task in the Scope of Services to which it relates, the date the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar days after approval of the monthly invoice by City staff. 4.3 City shall reimburse Consultant only for those costs or expenses specifically identified in Exhibit B to this Agreement or specifically approved in writing in advance by City. Glenn Lukos Associates, Inc. Page 2 10-5 4.4 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates as set forth in Exhibit B. 5. PROJECT MANAGER 5.1 Consultant shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated Thienan Pfeiffer to be its Project Manager. Consultant shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. 5.2 Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 5.3 If Consultant is performing inspection services for City, the Project Manager and any other assigned staff shall be equipped with a cellular phone to communicate with City staff. The Project Manager's cellular phone number shall be provided to City. 6. ADMINISTRATION This Agreement will be administered by the Public Works Department. City's Director of Public Works or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES To assist Consultant in the execution of its responsibilities under this Agreement, City agrees to provide access to and upon request of Consultant, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's Work schedule. 8. STANDARD OF CARE 8.1 All of the Services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with community professional standards and with the ordinary degree of skill and care that would be used by other reasonably Glenn Lukos Associates, Inc. Page 3 10-6 competent practitioners of the same discipline under similar circumstances. All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Consultant certifies that the Work conforms to the requirements of this Agreement, all applicable federal, state and local laws, and legally recognized professional standards. 8.2 Consultant represents and warrants to City that it has, shall obtain, and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.3 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. HOLD HARMLESS 9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers, employees and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this Agreement (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to any breach of the terms and conditions of this Agreement, any Work performed or Services provided under this Agreement including, without limitation, defects in workmanship or materials or Consultant's presence or activities conducted on the Project (including the negligent, reckless, and/or willful acts, errors and/or omissions of Consultant, its principals, officers, agents, employees, vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable, or any or all of them). 9.2 Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorneys' fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Glenn Lukos Associates, Inc. Page 4 10-7 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the Work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No civil service status or other right of employment shall accrue to Consultant or its employees. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the Work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance of the Work or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the Services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with the Consultant on the Project. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Project Administrator informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any Glenn Lukos Associates, Inc. Page 5 10-8 of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint -venture or syndicate or co -tenancy, which shall result in changing the control of Consultant. Control means fifty percent (50%) or more of the voting power or twenty-five percent (25%) or more of the assets of the corporation, partnership or joint -venture. 16. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A. Consultant shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 17. OWNERSHIP OF DOCUMENTS 17.1 Each and every report, draft, map, record, plan, document and other writing produced, including but not limited to, websites, blogs, social media accounts and applications (hereinafter "Documents"), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Additionally, all material posted in cyberspace by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents, including all logins and password information to City upon prior written request. 17.2 Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived against Consultant, and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. 17.3 All written documents shall be transmitted to City in formats compatible with Microsoft Office and/or viewable with Adobe Acrobat. Glenn Lukos Associates, Inc. Page 6 10-9 18. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. 19. INTELLECTUAL PROPERTY INDEMNITY Consultant shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement or alleged infringement of any United States' letters patent, trademark, or copyright, including costs, contained in Consultant's Documents provided under this Agreement. 20. RECORDS Consultant shall keep records and invoices in connection with the Services to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 21. WITHHOLDINGS City may withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue Work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 22. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the Work accomplished by Consultant, the additional design, construction and/or restoration expense shall be borne by Consultant. Nothing in this Section is intended to limit City's rights under the law or any other sections of this Agreement. Glenn Lukos Associates, Inc. Page 7 10-10 23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. 24. CONFLICTS OF INTEREST 24.1 Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act") and/or Government Code §§ 1090 et seq., which (1) require such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibit such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 24.2 If subject to the Act and/or Government Code §§ 1090 et seq., Consultant shall conform to all requirements therein. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 25. NOTICES 25.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first- class mail, addressed as hereinafter provided. 25.2 All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: Director of Public Works Public Works City of Newport Beach 100 Civic Center Drive PO Box 1768 Newport Beach, CA 92658 25.3 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Attn- Thienan Pfeiffer Glenn Lukos Associates, Inc. 1940 E. Deere Avenue, Suite 250 Santa Ana, CA 92705 Glenn Lukos Associates, Inc. Page 8 10-11 26. CLAIMS Unless a shorter time is specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Consultant shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. Consultant's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and identified by Consultant in writing as unsettled at the time of its final request for payment. Consultant and City expressly agree that in addition to any claims filing requirements set forth in the Agreement, Consultant shall be required to file any claim Consultant may have against City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 27. TERMINATION 27.1 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non -defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 27.2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days' prior written notice to Consultant. In the event of termination under this Section, City shall pay Consultant for Services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 28. STANDARD PROVISIONS 28.1 Recitals. City and Consultant acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. 28.2 Compliance with all Laws. Consultant shall, at its own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all Work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 28.3 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach Glenn Lukos Associates, Inc. Page 9 10-12 of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 28.4 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 28.5 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 28.6 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 28.7 Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 28.8 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 28.9 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. 28.10 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, sexual orientation, age or any other impermissible basis under law. 28.11 No Attorneys' Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees. 28.12 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. [SIGNATURES ON NEXT PAGE] Glenn Lukos Associates, Inc. Page 10 10-13 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: �2 /� 7Lz y• ro n C . r City Attorney ATTEST: Date: 93 Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: By: Noah Blom Mayor CONSULTANT: GLENN LUKOS ASSOCIATES, INC., a California corporation Date: By: Thienan Pfeiffer Chief Executive Officer Date: By: Dominique Brunel Secretary [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements Glenn Lukos Associates, Inc. Page 11 10-14 EXHIBIT A SCOPE OF SERVICES Glenn Lukos Associates, Inc. Page A-1 10-15 EXHIBIT A SCOPE OF SERVICES PROJECT DESCRIPTION Consultant shall assist the City of Newport Beach (City) in complying with Condition 18 of the California Coastal Commission (CCC) Staff Report pertaining to amendment of Coastal Development Permit (CDP) 5-11-302-A2 for construction of a western bridge abutment (structural support for a new pedestrian bridge) over Superior Avenue at Sunset Ridge Park. The California Coastal Commission's (CCC) Coastal Development Permit (CDP) requires the City to prepare and implement a restoration plan for impacts to 4,650 square feet of coastal sage scrub (CSS) within the Sunset Park property. Following coordination with CCC and agreement on the location and terms for the restoration, a CSS Restoration and Monitoring Plan (CSSRMP) restoration plan including a five-year maintenance and monitoring program was prepared and approved by the CCC on April 4, 2022. This Scope of Services includes implementation of the approved CSSRMP and five years of maintenance and monitoring until satisfaction of all performance standards set forth in the CSSRMP. This Scope of Services includes all subcontractor costs including purchase of seed and plant material, design and installation of a temporary irrigation system, site preparation, plant installation and hydroseeding, and five - years of post -installation monitoring and reporting. The following assumptions are incorporated into the fee: 1. An unobstructed water source will be provided by the City for irrigation at each point of connection (POC) within 1,000 linear feet of mitigation irrigation systems with a minimum of 50 pounds -per -square inch (PSI) at each POC 2. Points of connection for irrigation water, water pressure, and electricity suitable for use in the irrigation system will be available at each mitigation site. 3. Water meter, water fees, and electricity costs are to be paid by the City. 4. The City will assume all remediation costs related to trash dumping, vandalism and Acts of God. 5. A budget for soil amendments is included in the fee to be used as needed. TASK I. GENERAL PROJECT COORDINATION Consultant shall coordinate all mitigation -related activities with the City throughout the five-year mitigation period to ensure that permit conditions are satisfied and any potential problems are made known to the City and resolved at the earliest possible opportunity. This task includes up to five site meetings to discuss outstanding issues that may arise during Project construction. TASK II. PREPARE FOR MITIGATION INSTALLATION Consultant shall coordinate the preparation of a design -build Irrigation Plan and Specifications for the mitigation areas. The irrigation system will be temporary in nature, intended to be utilized during the establishment of the vegetation and then abandoned. Consultant shall prepare Landscape Specifications that will provide detailed instructions regarding the preparation of the planting sites, the installation of container stock, hydroseed specifications, and maintenance activities. Maintenance tasks to be performed shall include, but are not limited to, periodic meetings with the project monitor, plant inspection, maintenance of irrigation water volume and frequency, maintenance of the irrigation system, trash and debris removal, exotic plant control, plant replacement, and 10-16 control of herbivores and other pests. The Landscape Specifications will correspond to those outlined in the CSSRMP. Consultant shalll enter into a contract with a nursery and seed supplier, and order plants and seed in advance of anticipated plant installation. Due to the lengthy lead-time necessary to secure custom- grown/collected container and seed stock, it is typically necessary to contract with nursery and seed suppliers six months before project implementation. Consultant shall conduct a single nursery inspection of all container stock to ensure plant health and confirm availability of sufficient quantities. Consultant shall coordinate delivery of plant materials and seed with the native plant nursery, the seed company, and the landscape contractor. Consultant shall enter into a contract with Nakae and Associates, a qualified landscape contractor, who has successfully completed other habitat restoration projects and who is currently engaged in ongoing landscape maintenance of similar type projects, hereinafter referred to as the "Sub -contractor." Consultant shall arrange for Certificates of Insurance to be paid by the Sub -contractor. Consultant will review, and approve accordingly, Sub -contractor's monthly invoices for installation and maintenance services. TASK III. INSTALL MITIGATION Consultant shall coordinate with the Sub -contractor and City regarding staging, site preparation, and installation. Consultant shall monitor the removal of exotic pest plants and coordinate scheduling of herbicide applications for the weed eradication program (if applicable) with Contractor and City. At the completion of site preparation, Consultant shall coordinate with Sub -contractor to verify that all planting areas have been properly prepared. Consultant shall inspect the irrigation system installation and check for adequate coverage prior to plant installation. Consultant will indicate approval to Sub- contractor in writing before planting or seeding operations may commence. Consultant shall identify plant locations in the field with 21-inch pin flags. The flags will be color coded as to species. Consultant shall provide Sub -contractor a list of plant species with their appropriate color code prior to plant installation. Alternatively, Consultant shall assist in the actual placement of container plants in the designated installation locations. Consultant shall supervise the installation of the container stock and hydroseeding operations. Consultant shall be present on -site daily during planting and seeding operations to ensure suitable planting methods are utilized and compliance with agency permits is satisfied. Consultant shall review the entire planting area to verify completion of landscape work and advise City and Sub -contractor of any deficiencies requiring remediation. At the satisfactory completion of plant installation and hydroseed operations, Consultant shall notify Sub -contractor in writing of the acceptance of the work and the commencement of the five-year Post -Installation Maintenance Period. Consultant shall meet with Sub -contractor maintenance personnel in order to identify proper maintenance procedure. Consultant shall coordinate with the Sub -contractor to develop irrigation and maintenance schedules. If necessary, Consultant shall assist maintenance personnel in the identification of target invasive weed species, their location, and the timing of weed control operations to ensure that native plans are avoided to the fullest extent possible. After initial planting, Consultant shall record species, quantities, and locations of all plantings. At this time Consultant shall also record any significant problems encountered during planting, or any deviation from the Irrigation or Planting Plans. As -Built drawings of installed landscape will be prepared for submission to 10-17 the CCC within 90 days of mitigation implementation. It is assumed that the Planting Plans will serve as the As -Built drawings with only minor revisions (i.e., change in plant numbers less than five -percent), small adjustments to planting locations (less than five -percent of total plants with revised planting sites). TASK IV. CONDUCT POST -INSTALLATION MONITORING After initial planting, Consultant shall conduct qualitative site monitoring of the mitigation site on a monthly basis for the first 18 months, and quarterly thereafter, to document any issues that might adversely affect the success of the mitigation. Qualitative surveys consisting of a general site walkover and habitat characterization shall be completed during each monitoring visit. General observations such as fitness and health of planted species, pest problems, weed establishment, mortality, and drought stress shall be noted during each site walkover. Qualitative observations on wildlife use and native plant recruitment will also be recorded for the purpose of later discussion in annual reports. Records shall be kept of mortality and other problems such as insect damage, weed infestation, and soil loss. Consultant shall perform quantitative monitoring on an annual basis to assess the attainment of annual and final success criteria and identify the need to implement contingency measures in the event of failure. Monitoring methods for areas B, C, and D as well as the temporary impact restoration areas include an annual census of dead and/or declining plant stock, visual estimates of cover (Area A), and quadrat monitoring (all other areas) in accordance with the methodology developed by the California Native Plant Society (CNPS). The monitoring method for area A will only be conducted as a Releve as the site is not suitable for the Project Biologist(s) to traverse across. Consultant shall conduct quantitative sampling using one -meter quadrats placed randomly throughout the restoration polygon. Fixed photo points will be established prior to or during the first annual monitoring event to ensure that photo -documentation is consistent. During every monitoring event photographs will be taken from the fixed photo points and in the same compass directions in order to document and compare the condition of the restoration site from year to year. Consultant shall perform annual monitoring surveys between February 15 and May 15 following the first growing season after installation and every year thereafter until all five-year success criteria have been met and the CCC has accepted the site. Consultant shall prepare annual monitoring reports during the five-year monitoring period, beginning the first year after submission of the "as -built" assessment documenting the initial biological and ecological status of the restoration site. For the duration of the five-year monitoring program, reports will be submitted to the CCC by December 31 of the monitoring year. The reports shall include (a) a summary of previous reports, (b) assessment of the restoration program's progress toward meeting yearly target and final success criteria based on monitoring results, and (c) photographs depicting the condition of the restoration site taken from the same fixed points and in the same directions for the duration of the monitoring program. TASK V. COORDINATE AGENCY SIGN -OFF CONFIRMATION Consultant shall submit a final report to the CCC at the end of the five-year monitoring period. The report will evaluate whether the restoration site conforms to the goals, objectives, and success criteria set forth in the approved CCCRMP. Consultant shall coordinate with the CCC to schedule a site walk in order to verify completion of the restoration program. Compensatory mitigation will be considered complete once the CCC has conducted the site inspection and verified in writing that the approved success criteria have been attained. TASK VI. IMPLEMENT MITIGATION 10-18 Consultant shall contract with, supervise, and administer the implementation of mitigation efforts with the Sub -contractor. The Sub -contractor will follow the directives provided in the CSSRMP to place the agency - approved mitigation in the ground and to maintain it for a specified period of time. This task includes five primary sub -tasks: Sub -Task 1 Site Preparation Sub -Task 2 Irrigation Installation Sub -Task 3 Plant Installation Sub -Task 4 Seed Installation Sub -Task 5 Maintain Mitigation Site for Five Years The five-year maintenance program is differentiated from the five-year monitoring program addressed in Task IV. Monitoring consists of biological surveys to determine the health, density and stature of the mitigation plantings. The purpose of the monitoring is to document the success of the mitigation and prove compliance with permit conditions. 10-19 EXHIBIT B SCHEDULE OF BILLING RATES Glenn Lukos Associates, Inc. Page B-1 10-20 EXHIBIT B BILLING RATES Total Not -to -Exceed: $176,530.00 SCHEDULE OF FEES AND CHARGES Title Technical Director Principal -in -Charge Project Manager Habitat Restoration Specialist Biologist GIS Technician Assistant Project Manager Field Assistant Clerical Hourly Labor Rates $210-265 $175-230 $95-200 $95-200 $95-200 $85-170 $75-150 $75-130 $60-$90 10-21 EXHIBIT C INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES 1. Provision of Insurance. Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Consultant agrees to provide insurance in accordance with requirements set forth here. If Consultant uses existing coverage to comply and that coverage does not meet these requirements, Consultant agrees to amend, supplement or endorse the existing coverage. 2. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 3. Coverage Requirements. A. Workers' Compensation Insurance. Consultant shall maintain Workers' Compensation Insurance, statutory limits, and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each accident for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California, Section 3700 of the Labor Code. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its City Council, boards and commissions, officers, agents, volunteers, employees and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this Agreement. B. General Liability Insurance. Consultant shall maintain commercial general liability insurance, and if necessary umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) general aggregate. The policy shall cover liability arising from premises, operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). C. Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Consultant arising out of or in connection with Work to be performed under this Glenn Lukos Associates, Inc. Page C-1 10-22 Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit each accident. D. Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and two million dollars ($2,000,000) in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. 4. Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: A. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its City Council, boards and commissions, officers, agents, volunteers, employees and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this Agreement or shall specifically allow Consultant or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers from each of its subconsultants. B. Additional Insured Status. All liability policies including general liability, excess liability, pollution liability, and automobile liability, if required, but not including professional liability, shall provide or be endorsed to provide that City, its City Council, boards and commissions, officers, agents, volunteers, employees and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this Agreement shall be included as insureds under such policies. C. Primary and Non Contributory. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self-insurance maintained by City. D. Notice of Cancellation. All policies shall provide City with thirty (30) calendar days' notice of cancellation (except for nonpayment for which ten (10) calendar days' notice is required) or nonrenewal of coverage for each required coverage. 5. Additional Agreements Between the Parties. The parties hereby agree to the following: Glenn Lukos Associates, Inc. Page C-2 10-23 A. Evidence of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. City reserves the right to require complete, certified copies of all required insurance policies, at any time. B. City's Right to Revise Requirements. City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant sixty (60) calendar days' advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation. C. Right to Review Subcontracts. Consultant agrees that upon request, all agreements with subcontractors or others with whom Consultant enters into contracts with on behalf of City will be submitted to City for review. Failure of City to request copies of such agreements will not impose any liability on City, or its employees. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format at least as broad as CG 20380413. D. Enforcement of Agreement Provisions. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any requirement imposes no additional obligations on City nor does it waive any rights hereunder. E. Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher Glenn Lukos Associates, Inc. Page C-3 10-24 limits than the minimums shown above, the City requires and shall be entitled to coverage for higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. F. Self -insured Retentions. Any self -insured retentions must be declared to and approved by City. City reserves the right to require that self -insured retentions be eliminated, lowered, or replaced by a deductible. Self- insurance will not be considered to comply with these requirements unless approved by City. G. City Remedies for Non -Compliance. If Consultant or any subconsultant fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this Agreement, or to suspend Consultant's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Consultant or reimbursed by Consultant upon demand. H. Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Consultant's Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. Glenn Lukos Associates, Inc. Page C-4 10-25