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Home My WebLink About12 - Budget Amendment to Accept a Check from the CA Library for Literacy Services (CLLS) and Appropriate FundsQ �EwPpRT CITY OF s NEWPORT BEACH `q44:09 City Council Staff Report January 24, 2023 Agenda Item No. 12 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Melissa Hartson, Library Services Director - 949-717-3801, mhartson@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Adult Services Coordinator, rightfoot@newportbeachca.gov PHONE: 949-717-3852 TITLE: Budget Amendment to Accept a Check from the California State Library for Literacy Services (CLLS) and Appropriate Funds to the Library's FY 2022-23 Budget ABSTRACT: The Newport Beach Public Library's (Library's) literacy program is funded by the City of Newport Beach General Fund and grants, donations and the fundraising efforts of Project Adult Literacy. One of the major funding resources is through the California State Library Literacy Services' annual grant program. Staff requests approval of a budget amendment to accept a check from the California State Library for Literacy Services (CLLS) to support the Library's Literacy Program. RECOMMENDATIONS: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Accept a check in the amount of $43,022 from the California State Library for Literacy Services (CLLS) and approve Budget Amendment No. 23-045 to increase expenditures by the same amount in the Literacy accounts. DISCUSSION: The Library's literacy program has offered one-on-one tutoring and small group classes to patrons with low literacy skills for nearly 35 years. These services currently support over 100 learners and make a significant difference in the lives of the participants, both learners and volunteers. One of the goals of the program is to assist the participants in becoming more engaged citizens and active members in the community. The grant funds will be used toward staffing to ensure that the high -quality program that the community has come to expect continues. 12-1 Budget Amendment to Accept a Check from the California State Library for Literacy Services (CLLS) and Appropriate Funds to the Library's FY 2022-23 Budget January 24, 2023 Page 2 The Fiscal Year 2022-23 City contribution for the literacy program is $80,973. Program expenses are augmented by the CLLS annual grant program, and through private donations and other grants. The CLLS grant funds literacy programs on an annual basis based on an application submitted in August. There are three parts to the funding formula: • Each approved California literacy program receives a base grant amount of $20,000; • A per capita amount per adult learner served; and • Additional funding based on local funds raised and expended for adult literacy services. Based on the above measures, the Library's literacy program received a total award of $47,802. Ninety percent of the award, $43,022, is given upfront, in November. The remaining 10 percent is eligible for distribution after the literacy program has completed mid -year reporting to CLLS and spent 75 percent of the total award. FISCAL IMPACT: The budget amendment appropriates $43,022 in additional revenue from CLLS and $43,022 in increased expenditure appropriations with no impact on fund balance. The revenue will be posted to the California Literacy Campaign account in the Library Services Department, 01060005-431070, and the purchases will be expensed to the following Library Services Literacy accounts: Salaries P/T Medicare Retirement Part-Time/Temp TOTAL ENVIRONMENTAL REVIEW: 01060604-711003 $40,784.85 01060604-727016 $ 623.82 01060604-723004 $ 1,613.33 $43,022.00 Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Check Attachment B — Budget Amendment 12-2 ATTACHMENT A -.... ..-_..'-".""'.�• iN (`� ?'� WAklIiAN6�'EpNUUIll"ill pp�y� OCT JUUp(oUUA -1975 FUND NO. FUND NAME 4✓ �O THE TREASURER OF THE STATE WILL PAY OUT OF THE 8087 FISCAL CONSOLIDATED P N T IDENTIFICATION NO. 0000011771 .0000 MO. DAY YR. 90134211231 121,09F2022 63169705 TO: 169705 --- CITY OF NEWPORT PUBLIC LIBRARY 1000 AVOCADO AVE NEWPORT BEACH CA BEACH 92660-7915 :::,noL€ARs -°GENTS x iX3022kQ: B TTY T. YEE (0 CALIFORNIA STATE CONTROLLER 1;L2LLL34211: GIL6970589 DETACH ON DC07ED LINE A aJ � �- �� 9 7 � 5 KEEP THIS PORTION FOR YOUR RECORDS ISSUE DATE: 12/09/2022 CA STATE LIBRARY 900 N STREET ROOM 155 SACRAMENTO CA 95814 FOR QUESTIONS CONTACT ACCOUNTING DEPARTMENT AT 916/654-0022 VENDOR NAME VENDOR ID -------------------------------------------------------------- CITY OF NEWPORT BEACH 0000011771 VOUCHER ID INVOICE ID PO ID ^ 00016617CLLS22-54--01 ' 0000005303 AMOUNT PAID -------------------------------------------------------------- 443022.00 PAYMENT MESSAGE -------------------------------------------------------------- GRANT AWARD CLLS22-54 ADDITIONAL PAYMENT MESSAGE 12-3 ATTACHMENT B �gW PART :E @� City of Newport Beach BUDGET AMENDMENT o94o n�� 3 2022-23 BA#: 23-045 Department: Library ONETIME: El Yes ❑ No Requestor: Rebecca Lightfoot Approvals ❑ CITY MANAGER'S APPROVAL ONLY ( Finance Director: Date 0 COUNCIL APPROVAL REQUIRED City Clerk: Date EXPLANATION FOR REQUEST: To increase revenue estimates and expenditure appropriations from the California State Library Literacy Services (CLLS). ❑ from existing budget appropriations Funds will be allocated to various Library Literacy Services accounts. O from additional estimated revenues ❑ from unappropriated fund balance REVENUES Fund # Org Object Project Description Increase or (Decrease) $ 010 01060005 431070 LIBRARY ADMIN - CALIF LITERACY CAMPAIGN 43,022.00 Subtotal $ 43,022.00 EXPENDITURES Fund # Org Object Project Description Increase or (Decrease) $ 010 01060604 711003 LITERACY SERVICES - SALARIES PART TIME 40,784.85 010 01060604 727016 LITERACY SERVICES - MEDICARE FRINGES 623.82 010 01060604 723004 LITERACY SERVICES - RETIREMENT PART TIME/TEMP 1,613.33 Subtotal $ 43,022.00 FUND BALANCE Fund # Object Description Increase or (Decrease) $ 010 300000 GENERAL FUND - FUND BALANCE CONTROL Subtotal $ No Change In Fund Balance 12-4