HomeMy WebLinkAbout04 - Alley Reconstruction (AD-116, 116B & F Street Areas) (Project No. 22R07) — NOC for Contract No. 7976-1Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
February 28, 2023
Agenda Item No. 4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Patrick Arciniega, Senior Civil Engineer
parciniega@newportbeachca.gov
PHONE: 949-644-3347
TITLE: Alley Reconstruction (AD-116, 116B & F Street Areas) (Project
No. 22R07) — Notice of Completion for Contract No. 7976-1
On March 22, 2022, the City Council awarded Contract No. 7976-1 for the Alley
Reconstruction (AD-116, 116B & F Street Areas) project to IE General Engineering Inc.
The project consisted of removing, and reconstructing with concrete, the existing asphalt
or concrete streets/alleys, alley approaches, sidewalks, curb and gutter, concrete alley
gutters and driveways, and adjusting utility boxes to grade. The work is now complete
and staff requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$621,688
$578,052
-$43,636
-7.0%
Allowed Contract Time + Approved
60
Actual Days Used
60
Extensions (Days) _
4-1
Alley Reconstruction (AD-116, 116B & F Street Areas) (Project No. 22R07)
— Notice of Completion for Contract No. 7976-1
February 28, 2023
Page 2
The work necessary to complete this contract consisted of removing existing asphalt and
concrete and constructing concrete, adjusting utility boxes to grade, traffic control,
installing new traffic striping, and other incidental items.
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
$621,688.00
$521,868.66
$56,183.34
$578,052.00
Reductions in quantities for the following items resulted in cost savings: monument
preservation, adjusting utility boxes, PCC patchback, and crushed miscellaneous base.
There were a few change orders on this project mostly due to additional concrete
replacement needed where poles were removed for the AD-116 and Utility Underground
District 22 Phase 1 projects.
A summary of the project schedule is as follows:
Estimate Start of Construction per Annual Baseline Schedule September 6, 2022
Actual Start of Construction Per Notice to Proceed October 17, 2022
Actual Substantial Construction Completion Date January 31, 2023
Rain days extended the duration of the contract period. The project was substantially
complete in January 2023 and all improvements have been completed to the satisfaction
of the Public Works Department.
FISCAL IMPACT:
The Alley Reconstruction Project was included within the FY 2021-22 Capital
Improvement Program (CIP) Budget. AD-116B funds were used for this project to address
the many pavement areas of the alleys where the undergrounding trenching of the
overhead lines took place. Water Capital funds were used for this project to address
pavement trenching areas from prior water lines replacements that took place in FY
2020-21. The remainder of the funding for alley pavement replacement is from the
General Fund Capital Improvement Program (CIP).
Funds for the construction contract were expended from the following accounts:
Account Description
Account Number
Amount
AD-116B Funds
66102-941032
$
100,000.00
Water Capital (Non -Master Plan)
70201932-980000-21 R07
$
336,386.00
General Fund - CIP
01201927-980000-22R07
$
141,666.00
Total: $ 578,052.00
4-2
Alley Reconstruction (AD-116, 116B & F Street Areas) (Project No. 22R07)
— Notice of Completion for Contract No. 7976-1
February 28, 2023
Page 3
ENVIRONMENTAL REVIEW:
On March 22, 2022, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (repair and maintenance
of existing highways and streets, sidewalks, and gutters involving no expansion of use)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3 because this
project has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
4-3
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