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HomeMy WebLinkAboutIV(b)_Update on the consultant for the comprehensive update Attachment No. 2 Revised Scope of Services Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 1 Dudek – Scope of Work Revised As Of 5.10.2023 Task 1: Project Preparation, Community Outreach, and Project Management Diligent project management and meaningful community engagement are the hallmarks of an effective planning process. Dudek’s project manager will serve as the primary point of contact and will oversee the day-to-day project management tasks to ensure that the project stays on schedule and within budget. Project management provided under this task will facilitate clear lines of communication, organization of background materials and data, and diligent milestone tracking. Our team understands that the City and its stakeholders have institutional and local perspectives and knowledge that are invaluable to the planning process. For this reason, communication and coordination through project management and community outreach are essential to project success. Through the community outreach provided under this task, the Dudek team will work closely with all City stakeholders (staff, General Plan Advisory Committee [GPAC], and Steering Committee) to develop and implement an outreach program that facilitates meaningful engagement and builds consensus around goals, policies, and implementation. Task 1.1 Kickoff Meeting Dudek will schedule and facilitate a project kickoff meeting and Newport Beach tour within two weeks of the Notice to Proceed. This kickoff meeting provides the project team with a forum to share project ideas, goals, and aspirations and to establish working relationships that will last through the life of the project. This meeting will be structured with City staff and key project partners and will have multiple purposes that include the following: ▪ Confirm project expectations and goals ▪ Establish roles, responsibilities, and chain of communication protocols ▪ Discuss the scope of work, deliverables, schedule, and project milestones ▪ Identify and obtain needed available client-supplied data, GIS shapefiles, maps, documents, and other related information ▪ Discuss the engagement strategy and potential stakeholders Following the kickoff meeting, key members of our team will tour the planning area with City staff. Dudek will send a meeting agenda in advance of the kickoff meeting; following the kickoff meeting, Dudek will prepare a concise meeting summary. Task 1.1 Deliverables: ▪ Meeting agenda ▪ Attendance by key team members ▪ Concise meeting summary in electronic format Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 2 Task 1.2 Project Schedule and Administration Dudek’s project manager will facilitate clear lines of communication, organization of background materials and data, and diligent milestone tracking. As part of this task, Dudek will prepare a critical path schedule and will work with City staff to finalize a project schedule withing 10 working days after the kickoff meeting that includes tasks and milestones. The schedule will accomplish the following: ▪ Identify project milestones (tasks) with time for staff review of work products throughout the project ▪ Include public outreach timeline with public meetings and anticipated planning commission and city council hearings ▪ Include timing associated with SB 18 and AB 52 compliance ▪ Include the anticipated environmental review timeline This task also assumes Dudek’s project manager will provide monthly invoicing and updates to the project schedule, as necessary to allow flexibility while maintaining consistency throughout the process and ensuring that key milestones are met. Our Dudek project management process involves critical path and milestone tracking throughout the life of the project. Task 1.2 Deliverables: ▪ Initial Project schedule and updated schedules, as necessary, in electronic format ▪ Monthly invoices and project summaries Task 1.3 Steering Committee Meetings Our team understands that the general plan update process will be guided by the Steering Committee, which reports to the City Council and has been designated with the task of steering the GPAC. Dudek is prepared to work in close collaboration with the Steering Committee and will attend meetings to provide updates on key project components, next steps, and solicit feedback throughout the update process. We understand that the Steering Committee is tasked to provide bi-monthly progress reports to the City Council; therefore, we are prepared to provide updates to the Steering Committee through bi-monthly (once every other month) meetings to set the framework for and in advance of their bi-monthly progress reports. Our team assumes up to 12 one-hour meetings throughout the 22-month project period. Task 1.3 Deliverables: ▪ Any relevant materials for attachment to the Steering Committee agenda in electronic format ▪ Attendance and presentations at up to 12 meetings Task 1.4 City Staff and Kimley-Horn Associates Coordination Meetings The Dudek project manager will schedule and facilitate bi-weekly (once every other week) conference calls with City staff to review work conducted, plan for upcoming tasks and milestones, and keep the project on time and within budget. Through these meetings, Dudek will coordinate with Kimley-Horn Associates (KHA) as needed and at critical paths throughout the project to ensure consistency with other parallel planning processes. Dudek will provide meeting agendas in advance of each meeting and meeting minutes following each meeting. We recognize that while virtual meetings may be more convenient, given the frequency, there may be key milestones and topic area discussions that warrant in-person meetings. For this reason, our team assumes 38 virtual meetings and 10 in-person meetings of one-hour each throughout the 22-month project period. Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 3 Task 1.4 Deliverables: ▪ Attendance, agendas, and meeting minutes for 38 virtual meetings and 10 in-person meetings of one-hour each Task 1.5 Newport, Together Outreach and Engagement Our team will work closely with the City, Steering Committee, and GPAC to establish ideal outreach approaches to reach broad segments of the community to facilitate meaningful feedback and input for the development of a community-driven General Plan. Task 1.5.1 Community Outreach and Engagement Plan Outreach and engagement will begin with a Community Outreach and Engagement Plan, co-developed with City staff and guided by the Steering Committee and the GPAC. Following the project kickoff meeting, our team will prepare a Community Outreach and Engagement Plan in coordination with the City’s Communication Manager and Planning Manager and guided by the Steering Committee and the GPAC, guiding the community and stakeholder engagement process modeled after International Association of Public Participation (IAP2) values and principles. The Community Outreach and Engagement Plan will provide a framework for stakeholder and community outreach and engagement throughout the General Plan Update and its various milestones. The Plan will include components necessary for the Dudek team and City staff to create pathways for active public engagement in the General Plan Update process. It will incorporate goals for participation from all community segments, stakeholder analysis, a communications plan, programs & activities, roles and responsibilities, and a calendar. The Community Outreach and Engagement Plan will also outline methods for how residents will be engaged in the process through workshops, pop-up events, focus groups, and digital engagement. The Community Outreach and Engagement Plan will provide recommendations on how to best structure the process and how to engage the public on the current General Plan elements. Community Outreach and Engagement Plans are developed to consider all phases of a project and usually include the following: ▪ A short project overview that serves as the starting point for initial messaging and talking points ▪ Objectives for public involvement and communications, including building and maintaining relationships between the City and stakeholders, providing education to the public, identifying benefits, and soliciting input from the public ▪ Notifications and announcement methods ▪ Descriptions of planned activities – in-person, virtual, and online – including purpose, input/discussion topics, timeline, and a brief explanation for each activity ▪ A description of the purpose of involvement activities ▪ A process chart that synchronizes the outreach activities with the project’s technical phases, including timeline information ▪ Start dates, activity durations, product submittal dates, and a Gantt chart to show relationships between activities ▪ The approach for documentation of outreach and noticing activities, including periodic summaries that synthesize input themes ▪ Flexibility to assess and revise the engagement plan based on lessons learned and new opportunities Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 4 Task 1.5.2 Project Branding We recognize that as a part of Newport, Together the City has already developed branding for the General Plan Update. Building on existing branding, Dudek will work with the City to create new complementary logos and icons where needed. Dudek will ensure that all project-related communication and public-facing content, including pop- up material and social media posts, use the approved branding guidelines. Dudek will provide up to three (3) versions of a project logo, icons, or tagline, for approval by the City. Task 1.5.3 Social Media, Marketing, and Materials Our team will develop a Social Media Strategy and Marketing Plan that will include strategies for digital engagement and educational activities. Our team will work with City staff and the Public Information Officer’s office to identify informational materials produced in earlier engagement phases. Our team will then produce updated and refreshed materials to support outreach. We will work with City staff and the GPAC to share educational and engagement materials and project updates via the City’s website, the Newport, Together website, existing communication and stakeholder networks, and social media outlets. Materials will also include traditional outreach methods, including hard-copy mailers for each major outreach activity, press releases, ads in local newspapers, and flyers in key community locations. Additional materials will be developed using branding consistent with City branding standards. Materials developed may include the following: ▪ Hardcopy mailers ▪ Press releases ▪ Newspaper ads for Stu News Newport, Daily Pilot, and Newport Independent ▪ Outreach event flyers ▪ Project brochures ▪ Educational factsheets ▪ Social media graphics and social media blurbs (e.g., Facebook and Instagram) ▪ Talking points for City Council announcements ▪ PowerPoint slide deck template Task 1.5.4 Project Website and Digital Engagement Tools In coordination with City staff, our team will create a digital engagement platform strategy to support outreach and engagement activities. We propose updating the Newport, Together website to share information and gather input from the community. The City previously used Bang the Table (now known as Grancius Engagement HQ) as the platform for Newport, Together. Our team will work with the City to identify the best website platform, while recommends continued use of the tool with a refresh of the format and layout of the website while still keeping the branding theme consistent with previous versions of the website. Our team will monitor and manage the website and program updates daily throughout the life of the project, being responsive to changes in the project and timelines. Website content can include an activity calendar, workshop summaries, post-meeting activities, questions and answer tools, and other community-building tools. Alternatively, our team can work with the City and the GPAC to choose an alternate platform to meet the needs of the community. Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 5 Along with the interactive website, our team can use tools like Survey Monkey to provide additional opportunities for engagement to meet community needs. Our outreach team has found SurveyMonkey to be a cost-efficient yet engaging tool for gathering meaningful feedback. Surveys can be based on the programs and activities defined in the Community Outreach and Engagement Plan. We propose the Newport, Together website serve as a platform to host online surveys to expand outreach and participation opportunities. Surveys will be prepared to meet project needs and expand community participation. Survey format options include multiple-choice questions, mapping activities, and ranking questions. In addition, the website provides a secondary opportunity to extend participation to those in the community who are unable to attend community workshops and other activities. Task 1.5.5 Stakeholder Focus Groups Our team will facilitate six (6) focus group sessions. These focus group sessions will allow the team to gather important information from key stakeholders early in the project. Focus group sessions will support the review of the current general plan elements, obsolete information, and existing conditions analysis, as described in Task 2. The team will ask stakeholders if there are any gaps in the data and will gather additional information on existing conditions related to the various elements. Additional discussion items can include the following: ▪ Opportunities/observations regarding planning efforts completed to date, including recently completed General Plan elements and other planning efforts ▪ Identification of community needs and preferences ▪ Priorities for General Plan Update, including specific community priorities to consider ▪ Recommendations for public participation and stakeholder engagement efforts, and suggested opportunities to partner with and engage hard-to-reach communities ▪ Ideas for more effective community engagement and suggested outreach activities ▪ Identification of other key stakeholders ▪ We will work with City staff to identify focus group participants from sectors that could include the following: - Businesses/Newport Beach Chamber of Commerce - Property owners - Nonprofit organizations, including community-based groups - Community Association and Neighborhoods Groups - Public School Districts and private schools - Local agencies and Utilities Task 1.5.6 All Community General Plan Kickoff Our team will facilitate up to two (2) All Community General Plan Kickoff meetings, one hosted in person and the other virtually. The meetings will share information about the General Plan and the update process, engage and educate participants on legal requirements, and report on key findings of existing conditions. The meeting format will focus on creating opportunities for community members and stakeholders to engage with project staff. The meetings may be hosted on different days and times to allow for broad participation. Task 1.5.7 Community Workshops Our team will facilitate up to six (6) Community Element Workshops. The workshops listed below will focus on gathering focused community knowledge and feedback to inform the draft elements’ development. The workshop series will be scheduled in a two-phase process, with phase one functioning as introductory workshops for each Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 6 general plan element. In phase two, the team would confirm feedback gathered from each of the phase one workshops. Phase two workshops would focus on identifying potential element changes. The workshops may be hosted on different days and times to allow for broad participation. A recording will be made available “on– demand” to the community and hosted on the Newport, Together website. The workshop topics can be reorganized as needed by project needs. Phase 1 ▪ Workshop 1: Visioning ▪ Workshop 2: Arts and Cultural Element; Historical Resources Element ▪ Workshop 3: Recreation Element; Harbor and Bay Element; Natural Resources Element ▪ Workshop 4: Safety Element; Sustainability; Implementation Program Phase 2 ▪ Workshop 5: General Plan Update Element Update Part 1 ▪ Workshop 6: General Plan Update Element Update Part 2 Task 1.5.8 Community Pop-up Events The team will facilitate up to six 10 (6) pop-up events and prepare materials for City staff to facilitate additional events. Pop-up events will be hosted in locations and at events where members of the Newport Beach community are already gathered. The purpose of the pop-up event is to share information and progress on the General Plan Update and provide opportunities for input on overall goals and considerations for the update process. Pop-up events will include interactive activities that create multiple opportunities for participation, including a visioning board, storytelling booths, and mapping activities. The pop-up events may be hosted on different days, times, and locations to allow for broad participation. As Newport Beach is a large area geographically with distinct neighborhoods, we recommend pop-up locations in different locations throughout Newport Beach. ▪ Potential locations can include the following: ▪ Newport Beach Public Library ▪ Newport Beach Farmers’ Market ▪ Marina Park Community Center ▪ Community Resource Expo ▪ OASIS Senior Citizen Center ▪ Lido Penninsula ▪ Back Bay View Park ▪ Local grocery stores and markets Task 1.5.9 Draft General Plan Update Community Open House Our team will facilitate up to two (2) Draft General Plan Update Community Open Houses. One being hosted in- person and the other virtually. The open houses will be opportunities for community members to review and provide final feedback on the Public Review Draft General Plan amendments. In addition, the project team will overview the Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 7 draft elements and create a process for gathering feedback and answering questions before the general plan is adopted. The workshops may be hosted on different days and times to allow for broad participation. Task 1.5 Deliverables: ▪ Up to two (2) drafts and one (1) final Comprehensive Community Outreach and Engagement Plan ▪ Up to one (1) draft and one (1) final Social Media Strategy and Marketing Plan ▪ Project logo, branding, and style guide ▪ Maintenance of the Newport, Together website, including actively monitoring, managing, and updating the website and interactive components as necessaryon a daily and weekly basis ▪ Preparation and design of web-based surveys and other tools, including managing data ▪ Development of project materials, including mailers, flyers, press releases, and other promotional material ▪ Attendance and facilitation at up to six (6) Stakeholder Focus Groups in Task 1.5.5. Attendance and facilitation by up to two (2) facilitators, a project coordinator, the project manager, and up to two (2) technical experts at each meeting ▪ Attendance and facilitation at two (2) All Community General Plan Kickoff meetings in Task 1.5.6. One (1) virtual and one (1) in-person. Attendance and facilitation by up to two (2) facilitators, a project coordinator, the project manager, and up to two (2) technical experts at each meeting ▪ Attendance and facilitation at five (5) Community Workshops in Task 1.5.7. Attendance and facilitation by up to two (2) facilitators, a project coordinator, the project manager, and up to two (2) technical experts at each meeting ▪ Attendance and facilitation at up to six (6)10 community pop-up events in Task 1.5.8. Attendance and facilitation by up to two (2) facilitators at each event ▪ Attendance and facilitation at two (2) Draft General Plan Update Community Open House in Task 1.5.9. One (1) virtual and one (1) in-person. Attendance and facilitation by up to three (3) facilitators and a project coordinator at each meeting ▪ Attendance and presentation at up to 20 “Go-To” Meetings, including presentation materials. Does not include meeting facilitation ▪ Draft a logistics plan for each outreach task, including a run-of-show for each activity. Assumes one (1) draft and one (1) final for each activity in Task 1.5 ▪ Outreach materials to support activities in Task 1.5 to include up to six (6) outreach event flyers, six (6) social media blurbs and graphics, and one (1) PowerPoint slide deck template ▪ A summary memorandum that documents attendance, format and presentation, input, and major discussion themes for outreach activities in Task 1.5. Assumes one (1) draft and one (1) final for each summary Task 1.5.10 “Go-to-Them Meetings” Our team proposes up to twenty (20) meetings at events, meetings, and activities already scheduled and facilitated by community partners and city staff. These could include presenting at HOA meetings, city council briefings, neighborhood watch meetings, and other, non-specified meetings. Our team will prepare presentation materials and talking points as needed for each meeting. Task 1.6 Advisory Committee Meetings Our team recognizes that the GPAC has been established to review and guide the policy development for the various elements of the general plan. We view this task with the upmost importance, as these meetings are Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 8 critical for extracting meaningful feedback to guide the development of the General Plan. Our team is prepared to work closely with the GPAC and any subcommittees of the GPAC to ensure a seamless, timely, and community- driven process to the General Plan update. Our team assumes 34 total one-hour in-person meetings. This accounts for at least one (1) meeting per month with 12 additional meetings, as needed. This task also includes meeting preparation and materials, as well as meeting minutes with key takeaways and direction for next steps. Task 1.6 Deliverables: ▪ Attendance by two (2) key project staff at up to 32 one-hour in-person meetings and attendance by additional team members as key topics are discussed ▪ Any relevant materials for attachment to the GPAC agenda in electronic format and detailed minutes of the meeting for review and GPAC adoption Task 1.7 Working Meetings, Study Sessions, and Adoption Hearings Our team understands that our assistance and attendance will likely be needed for working meetings and study sessions during the update process and adoption hearings once the draft General Plan Update is complete. Our team has assumed up to seven (7) in-person and three (3) virtual sessions: ▪ Two (2) joint City Council and Planning Commission study sessions (or one study session for each body) ▪ Three (3) additional study sessions with advisory bodies, such as the Arts Commission; the Parks, Beaches, and Recreation Commission; and the Harbor Commission ▪ Two (2) adoption hearings ▪ Three (3) virtual working meetings with identified historical stakeholders. Our team will provide presentation materials and can provide presentations to these bodies, where needed Task 1.7 Deliverables: ▪ Attendance by the project manager and two (2) key staff at up to seven (7) in-person meetings of up to two (2) hours each and three (3) virtual meetings up to one (1) hour each ▪ Meeting materials, such as PowerPoints and presentations for up to ten (10) meetings Task 2: Project Research and Data Collection The Dudek team is equipped and prepared to perform all services requested in the Scope of Services and as detailed in our project approach and methodology. Building upon the engagement and the kickoff meeting conducted under Task 1 and through Task 2, our team will collect all relevant data and information to perform a thorough analysis of existing conditions, policies, and legislative needs for each respective component of the General Plan. Dudek will use City-supplied data to establish basemaps for our research and analysis. The findings of our initial research and analysis will be summarized in a condensed and comprehensive General Plan Diagnostic Memo (Task 2.1012), including the identification of opportunities and constraints and recommendations for next steps. Task 2.1 Vision Statement A well-crafted vision statement is the foundation for the development of goals and policies that will allow the City to reach its desired potential. Acting as our guiding light, the Vision Statement will be referenced throughout the update process, offering guidance to reach consensus around goals, policies, and actions. As such, the Vision Statement will be established early in the update process. Working closely with City staff, the Steering Committee, the GPAC, and stakeholders, our team will evaluate the current Vision Statement to determine its continued Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 9 relevance and alignment with the vision for the City’s future. Building from the current Vision Statement and working closely with stakeholders, our team will help craft a Vision Statement that is representative of how the City and its stakeholders envision the potential that the City holds. To initiate this process, the Dudek team will engage the GPAC and community early to foster discourse around the greater vision for what the General Plan will achieve, as identified in Task 1.6. Following and guided by this discussion, our team will host a Public Workshop to engage the community in a strategic visioning effort as described under Task 1.5.7. The workshop will aim to identify and understand community issues and concerns, which will help inform a realistic vision for the City’s future. The revised Vision Statement will serve as a guide in the development of the General Plan goals, policies, and actions that align with the community’s vision. As the planning process unfolds, we are flexible to refining the Vision Statement to best serve the community. Task 2.2 Harbor and Bay Element Dudek understands that Newport Bay and Newport Harbor are important aspects of the City’s and community’s identity. The Bay and Harbor are important to the local economy with many businesses located on or near the water that serve both residents and visitors. In addition to its economic benefits, the Harbor and Bay are important recreational and environmental resources that must be thoughtfully managed to retain the character and quality of life in the City. To support this task, Dudek’s in-house team of coastal planners and regulatory experts will review the existing Harbor and Bay Element, relevant information and data, and the existing regulatory framework. This analysis will be captured in a Harbor and Bay Element Existing Conditions Report and General Plan Review. This existing conditions analysis will include recreational amenities (e.g., sailing, paddle boarding, kayaking, etc.), natural resources (e.g., eel grass meadow, marine mammal habitats), and commercial and residential uses and will identify stressors and competing uses from an economic and land use perspective. To maintain consistency with local and state law, Dudek will create a regulatory crosswalk outlining key legislation and regulatory requirements that should be considered during the draft element development, described in Task 3. Building on this review, our team will identify obsolete information and where data should be updated. Dudek planners will also highlight where the existing General Plan Harbor and Bay Element conflicts with more recent planning efforts as well as internal inconsistencies. Dudek will summarize these findings with the regulatory setting for inclusion in the General Plan Diagnostic Memo (Task 2.1012). As outlined in Task 1.7, Dudek will work with the Harbor Commission to explore opportunities to encourage the retention of marine-related commercial uses and ensure that the harbor remains hospitable and easy to navigate, while also accommodating for sustainable growth. Our planners are adept at distilling complex scientific knowledge into actionable policy that clearly meets all regulatory requirements of the state and blends community-driven, climate-robust, and cost-effective ideas into our policy recommendations. The Dudek team is familiar with the City’s Local Coastal Program and will evaluate the Harbor and Bay goals and policies in compliance with the California Coastal Act and aligned with the Coastal Land Use Plan (CLUP), particularly as they relate to vessel launching, berthing, and storage, as well as marine resources, coastal access and recreation, and the 13 environmental study areas within the CLUP. Our team recognizes that policy changes in one document may lead to inconsistencies with the Local Coastal Program and the CLUP. Where inconsistencies arise, our team will identify opportunities for consideration in future updates to the CLUP and Local Coastal Program. Our team will work with the City and its stakeholders to explore climate change and sea- level rise resiliency considerations for inclusion into the Harbor and Bay Element, in line with the CCC most recent guidance. Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 10 Task 2.3 Historical Resources Element Under this task, Dudek’s professionally qualified architectural historians and archaeologist will review the existing Historical Resources Element and consider ways the element could be revised to enhance understanding and awareness of the City’s unique history and significant buildings and structures. Dudek understands that the goal of considering revisions is to increase appreciation of the history of the City; increase coordination with local historical societies; and maintain consistency with state and federal cultural resources regulatory requirements and laws, key terminology, and recommendations on how the Historical Resources Element informs other General Plan elements. Dudek will prepare a Historical Resources Element Existing Conditions Report that will include a legislative crosswalk and key recommendations as part of the General Plan review. Recommendations developed as a part of the General Plan review will be included in the General Plan Diagnostic Memo, as described in Task 2.10 12 and will serve as a foundation for fostering discourse on the Historical Resources Element amendments, as described in Task 3. Dudek assumes the following will be necessary to complete the proposed work: Task 2.3.1 Review existing 2006 historical resources element and conduct background research Under this task, Dudek will review the existing 2006 historical resources element. As part of this review, Dudek architectural historian staff will review all data on known historical resources in the City and conduct a review of the Built Environment Resources Directory, lists of California State Historical Landmarks, California Points of Historical Interest, and properties listed on the National Register of Historic Places. Dudek assumes this research will be limited to a desktop review, will be available online, and that the City will provide all available data on known or previously identified, evaluated, or documented historic era buildings and structures (built prior to 1978). This data will be used to create a map of known historical resources in the report prepared under Task 2.3.3. Dudek will also conduct background research to prepare a brief and updated historic context statement for the general plan. Dudek assumes that no California Historical Resources Information Systems records search is needed and archaeological sites will not be mapped. Additionally, Dudek will review the existing Regulatory Setting and identify where the Element needs to be updated to meet recent guidance and laws. Dudek will create a regulatory crosswalk that includes the key legal requirements of AB 52, California Register of Historical Resources (California Public Resources Code Section 5020 et seq.), Native American Historic Cultural Sites (California Public Resources Code Section 5097 et seq.), California Native American Graves Protection and Repatriation Act, California Health and Safety Code Section 7050.5, and the California Environmental Quality Act (CEQA). The crosswalk will be presented as a table to quickly communicate any regulatory requirements not yet addressed or only partially addressed in a City document. The table crosswalk will be included in the report prepared under Task 2.3.3. Task 2.3.2 Team, Agency, and Historical Society Coordination As identified in Task 1.7, a senior-level Dudek archaeologist and historian will work with the project management team and the City to set up to three (3) one-hour virtual meetings with key historical stakeholders to go over findings from Task 2.3.1 and discuss ways in which the City would like to enhance the Historical Resources Element. Under this task, Dudek will work with the City to identify organizations and individuals that they may want to coordinate with, such as Native American Groups, local historical societies, and museums. The objective of these meetings will be to come to an understanding of how this element of the general plan is currently used, how the City would like it to be used, and discuss how this element should inform and/or be considered within other elements, including but not limited to the Arts and Cultural Element. The group will discuss the existing historic context statement and ways the City would like it to be enhanced and utilized. Dudek will provide detailed agenda and notes for these meetings. All information obtained from these meetings will be considered and discussed in the technical report prepared under Task 2.3.3, specifically, the recommendations section. Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 11 Task 2.3.3 Prepare Historical Resources Element Existing Conditions and Recommendations Report Based on work conducted under Tasks 2.3.1 through 2.3.3, Dudek will prepare the Historical Resources Element Existing Conditions and Recommendations Report. This report will provide a summary of the existing 2006 Historical Resources Element, outline the purpose of the Historical Resources Element, provide the regulatory setting crosswalk, tables and associated mapping of existing and known built environment historical resources located within the general plan area, and an updated brief historic context statement (not to exceed five pages). The last chapter of the report will provide suggestions on how to enhance the element and will be included in the General Plan Diagnostic Memo described under Task 2.1012. Information obtained under Tasks 2.3.1 and 2.3.2 will be analyzed and discussed in the section, and Dudek staff will make recommendations to enhancement of the element in regard to creation of an enhanced or nuanced historic context statement, coordination with local stakeholders, and how the general plan can be used by the public and City staff. Additional Assumptions: ▪ Dudek assumes paleontology will not be addressed under the historical resources element. Should the City want to include this topic under this element, Dudek can revisit this portion of the scope and cost. ▪ Dudek assumes that archaeology work will be limited to preparation of a brief historic overview, review of regulations, meetings, and preparation of recommendations under Task 2.3.3. ▪ No California Historical Resources Information Systems records search is needed ▪ No Native American correspondence or outreach is needed. ▪ No field survey or resource evaluation is required. ▪ The City will provide all relevant parcel data and property characteristics for parcels located within the general plan area. Task 2.4 Recreation Element Access to recreational opportunities and open space, such as parks and beaches, play an important role in the public, mental, social, and environmental health of the City. As required by state law, the recreational element serves to ensure that the balance between the provision of sufficient parks and recreation facilities is appropriate for the residential and business population of the City. Dudek recognizes that the City is abound with water-based recreational opportunities, including boating, kayaking, paddle-boarding, and sailing, in addition to numerous walking and biking paths, open space, parks, and recreational facilities. Specific recreational issues and policies contained in the recreational element include parks and recreation facilities, recreation programs, shared facilities, coastal recreation and support facilities, marine recreation, and public access. Detailed in a Recreation Element Existing Conditions Report and General Plan Review, using the established 11 service areas from the 2006 General Plan, Dudek will develop an updated inventory of existing recreation facilities using GIS-data from the City’s Recreation Facilities Dashboard to perform a quality assessment that will evaluate the adequacy of parkland and recreational opportunities using the City’s standard of 5 acres per 1,000 residents as well as the amenities and qualities of the park. Our evaluation of existing conditions will also take into consideration increased density resulting from implementation of the 6th Cycle Housing Element using a quality assessment gleaned from best practices from the National Parks and Recreation Association, Project for Public Spaces, and Trust For Public Lands. In addition, Dudek will evaluate how goals and policies increase programming and activation that align with the regional documents, including the 2018 Orange County Parks Strategic Plan and City’s Local Coastal Program Coastal Land Use Plan through a policy crosswalk, as applicable. Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 12 Recommendations for the updated Recreation Element will be presented in a General Plan Diagnostic Memo (Task 2.1012) and will be used to inform the updated Recreation Element. As outlined in Task 1.7, Dudek will collaborate with the community, City’s Parks, Beaches, and Recreation Commission, and GPAC to refresh goals and policies that reflect the growing need for improved and expanded recreational access in the City. As part of the work performed under Task 2.2.3, Dudek will identify opportunities for future parkland, park programs, walking and biking paths, and beaches and marine recreation with a breakdown of that acreage requirement into neighborhood, community, and regional parks, which many agencies will specify. To round out the analysis, Pro Forma Advisors will provide Dudek support from a market perspective. Task 2.5 Arts and Cultural Element The artistic and aesthetic aspects of the City instill an unparalleled sense of pride and enrichment for the community, creating a sense of place. Enhancing and improving the availability and accessibility of the arts and cultural activities to all residents is essential for a community that values and celebrates its unique quality of life. To support the development of an updated and enhanced Arts and Cultural Element, our team will review the current element as well as available data and information related to arts and culture in the City. Dudek will prepare an Arts and Cultural Element Existing Conditions Report and General Plan review. This will outline the purpose of the Arts and Cultural Element, necessary revisions, key terminology, and how the Arts and Cultural Element informs other General Plan elements. Our team recognizes the interconnectedness of the Historical Resources Element and the Arts and Cultural Element and therefore will work closely with City staff, the City Arts Commission, and project stakeholders to identify ways in which this element can inform and/or be considered within other elements. Coordination with the City and stakeholders is described under Task 1. While the Arts and Cultural Element is not a mandatory state requirement, Dudek will provide a policy review of the current Arts and Cultural Element to identify how this Element interacts with other elements of the General Plan and identify obsolete information and where information needs to be updated. Through the Existing Conditions Report and General Plan Review, Dudek will summarize key findings with the regulatory setting for inclusion in the General Plan Diagnostic Memo (Task 2.1012). The Arts and Cultural Element will serve as a platform for guiding the City in meeting its future cultural needs. As such, goals and policies will be revised and developed to ultimately create implementable actions. Early coordination with the City’s Cultural Arts Division staff and the Arts Commission is imperative to create a cohesive vision for the future. Dudek, with the support of Pro Forma Advisors, will partner with City Staff and the Arts Commission throughout the General Plan Update process to discuss and refresh the Element’s associated goals and policies. Task 2.6 Natural Resources Element Dudek recognizes the City’s commitment to sustainable development through the efficient use and conservation of natural resources. The City describes its natural resources to include water supply (as a resource) and water quality (including inland surface water, bay and ocean quality, and potable drinking water), air quality, terrestrial and marine biological resources, open space, archaeological and paleontological resources, mineral resources, visual resources (viewpoints and view corridors), and energy (oil and gas). The Dudek in-house team of stormwater quality, hydrology/hydraulic engineering, habitat restoration, conservation, marine biology, landscape architects, and air quality experts will review existing resources and the benefits they provide to the City and its stakeholders. Through this review, our team will develop a Natural Resources Element Existing Conditions Report and General Plan Review. The Natural Resources Existing Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 13 Conditions Report and General Plan Review will include an analysis of available data and information, a legislative crosswalk to identify areas of inconsistency with state law as it relates to the Land Use Element, allocation of open space, and conservation of protected areas, and recommendations. Our team will also identify stressors/ pressures and possible changes that may occur during the planning period, such as increased residential development and climate change effects (e.g., increased storm severity and wildfire risk), to develop a set of recommendations to inform forwarding-thinking policies and sustainability strategies that will meet all regulatory requirements, and to ensure that natural resources are sustained for the long-term. Recommendations will include those that have broad applicability as well as recommendations that are targeted to the unique resources and issues of specific regions of the City. Findings of the Existing Conditions Report and General Plan Review will be summarized for inclusion in the General Plan Diagnostic Memo. Dudek will ensure that recommendations for natural resources policies will assist the City in meeting or exceeding requirements pertinent to applicable Total Daily Maximum Loads, National Pollution Discharge Elimination System permits, South Coast Air Quality Management District, Sensitive Marine Species, Sensitive Terrestrial Species, Environmental Study Areas (the City has 22), Marine Mammal Act, Natural Communities Conservation Plan/ Habitat Conservation Plan Implementation Agreement, Local Coastal Program, and Circulation and Improvement and Open Space Agreement. Recommendations for the Natural Resources Element are expected to overlap with recommendations for other elements, including the Recreation Element and the Harbor and Bay Element for enhanced sustainability practices. Task 2.7 Safety Element Dudek will prepare a Safety Element Existing Conditions Report and General Plan review. This will outline the purpose of the Safety Element, necessary revisions to ensure consistency with state and federal laws, key terminology, and how the Safety Element informs other General Plan elements. To prepare the Regulatory Setting, Dudek will review both the Safety Element and the Local Hazard Mitigation Plan (LHMP) to identify where the plans need to be updated to meet recent guidance and laws. Dudek will create a regulatory crosswalk that includes the key legal requirements of SB 379, SB 1000, and AB 2140, as well as the recommendations included in the Adaptation Planning Guide (APG 2.0), 2017 Office of Planning and Research General Plan Guidelines, and 2023 State of California Multi- Hazard Mitigation Plan. The crosswalk will be presented as a table to quickly communicate any regulatory requirements not yet addressed or only partially addressed in a City document. Through this review, our team will identify obsolete information and where data needs to be updated, such as possible updates to hazard boundaries. Dudek planners will also highlight where the existing General Plan Safety Element conflicts with more recent planning efforts as well as internal inconsistencies. Dudek will summarize these findings with the regulatory setting for inclusion in the General Plan Diagnostic Memo (Task 2.1012). Dudek recognizes that Safety Elements are unique and implemented by a wide range of stakeholders. Dudek will approach this analysis of the Safety Element by providing science backed and graphic-rich analysis clearly communicating the risks the City faces from a range of natural and human caused hazards. For those hazards that are influenced by climate change, Dudek staff will outline the expected forecast alongside triggers that will allow flexible implementation that can respond to real-world events. Dudek will partner with City emergency service providers and review the LHMP to understand how well the City is currently prepared for these hazards and where opportunities exist to enhance City policy. Dudek will map each hazard and overlay critical facilities, Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 14 housing opportunity sites, and important resources developed in other elements to connect the goals and policies in the remainder of the General Plan to their potential hazard exposure and ensure their long-term viability. Dudek will include a vulnerability assessment in the Existing Conditions Report that explains what each hazard is, identify who is most vulnerable, map where the project occurs, explain when the hazard occurs and if climate change will affect it, and how the City and their partners address current concerns. Dudek will then rank these hazards based on risk, vulnerability, and capability. Task 2.8 Land Use Element Dudek recognizes that amendments to the Land Use Element that are underway are specific to those changes needed to implement the recently updated Housing Element. Through the General Plan update process and the associated outreach and engagement, it is possible that additional amendments to the Land Use Element may be identified. To support the development of an updated Land Use Element, our team will review the Land Use Element, planned amendments, as well as available data and information related to land use in the City. Dudek will prepare a Land Use Element Existing Conditions Report and General Plan review. This analysis will consider existing and planned land uses, buildout achieved, and will outline the purpose of the Land Use Element, relevant legislation, key terminology, and how the Land Use Element informs other General Plan elements. This review will also identify key opportunities for land use and policy changes for inclusion into the General Plan Diagnostic Memo described in Task 2.12 Task 2.9 Sustainability Element Analysis The inclusion of a sustainability and/or resiliency element has been a key priority for the GPAC. The GPAC has cited the importance of such an element to address key issues and provide access to available grant funding. Through this task our team will work with the GPAC to contextualize the vision for a sustainability/resiliency element. Our team will research sustainability planning to develop a Sustainability Element Analysis. This analysis will highlight innovative sustainability strategies employed in other communities, provide a framework for how sustainability may be addressed through other elements of the General Plan as well as the benefits of a standalone element, and develop an outline for a potential sustainability element. Further, our team will analyze relevant data related to sustainability and develop an existing conditions analysis. Data analyzed will be determined through our coordination with the GPAC as well as the findings of the Sustainability Element Analysis and may include land use and transportation patterns, employment sectors, and access to resources such as housing, recreation, and community food systems. Opportunities and issues uncovered through this task will be included in the General Plan Diagnostic Memo, further described in Task 2.12. Task 2.810 Implementation Program The Implementation Program is essential to ensure that the City’s plans do not sit on the shelf and that the community’s vision is realized. Dudek planners pride themselves in creating clear and direct implementing policies that move the needle toward real results. Dudek will work closely with City staff and stakeholders to analyze past implementation measures, where such measures were successfully implemented, and where they fell short. Following the completion of the initial drafts of the updated General Plan Elements, Dudek will conduct a final policy review for all elements to identify critical path actions and procedures necessary to carry out the goals and policies set forth in the General Plan. Through close coordination with the City and its stakeholders, we will develop recommendations for successful implementation of the updated elements. The Implementation Program will be comprised of implementation measures and will provide key pieces of information, including the City department responsible for implementation, funding sources (where appropriate), and timing of Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 15 implementation, categorized by near-term (less than 5 years) and long-term (more than 5 years) actions. Additionally, our team will support the Implementation Program through an economic analysis that will identify strategies that will optimize opportunities identified in each element of the General Plan Update. Organized as a standalone document, the Implementation Program will aid the City in preparation of the state-required annual General Plan Progress Report and will provide streamlined guidance for General Plan implementation. Task 2.911 Glossary Consistency throughout all elements of the General Plan is essential, especially when defining terminology and planning jargon. Following the development of the initial drafts of all respective elements, our team will conduct a thorough review of all available elements and include key terms in the Glossary chapter of the General Plan as a source for defining planning-related, industry terms. Should new terms need to be added, Dudek will work with City staff and existing planning resources (e.g., Newport Beach Municipal Code) to ensure that a consistent and clear definition is provided. Similarly, where current terms are obsolete, our team will recommend their removal from the Glossary. Task 2.1012 General Plan Diagnostic Memo Building off the Existing Conditions Reports and General Plan Reviews developed for each respective component described in Tasks 2.1 through 2.9, our team will summarize key findings as they relate to issues and opportunities, relevant legal requirements and applicable statutes, and recommended solutions and revisions, forming a complete General Plan Diagnostic Memo. The General Plan Diagnostic Memo will be concise and incorporate key recommendations to inspire discourse around policy and key amendments to be considered in the General Plan Amendment as further described in Task 3. Further, through the General Plan Diagnostic, our team will identify potential strategies for re-envisioning the structure of the General Plan as a whole. Considerations will look to similar cities and the specific needs of Newport Beach to identify opportunities to combine or reorganize elements and options that will be most effective for a web-based plan as described in Task 3.2. Our team recognizes that, based on the findings of the General Plan Diagnostic Memo, recommended revisions to the identified elements may result in changes needed to non-scoped General Plan elements. Dudek is amenable to scope revisions during the planning process where and when appropriate. Further, our team understands that sustainability and environmental justice are important topics for the City and its stakeholders. While we see opportunity to naturally weave policies addressing these topics throughout the elements of the General Plan, we recognize that through the implementation of a meaningful outreach and engagement program, as well as a diligent review of available information, resources, and data, additional revisions to the General Plan elements may be requested. Through the General Plan Diagnostic Memo and working in close collaboration with the City staff and its stakeholders, Dudek will provide recommendations for key topic areas that may be addressed through the General Plan Amendments and will highlight opportunities for a new element that is not currently included in the General Plan. If it is the desire of the City and its stakeholders to implement changes to the General Plan that are not identified in this scope of work, Dudek is willing to incorporate scope revisions through a contract augment. Task 2 Deliverables: ▪ Draft Existing Conditions Analysis (including General Plan Review, Regulatory Crosswalks, and Specific Considerations) ▪ Final Existing Conditions Analysis (including General Plan Review, Regulatory Crosswalks, and Specific Considerations) ▪ Administrative Draft General Plan Diagnostic Memo Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 16 ▪ Draft General Plan Diagnostic Memo ▪ Final General Plan Diagnostic Memo Task 3: General Plan Amendment Task 3.1 Preparation and Formatting of Amendment Building upon the community outreach and engagement identified under Task 1 and the research and data findings and recommendations identified under Task 2, our team will work closely with City staff, the Steering Committee, the GPAC, and all other stakeholders to develop the Administrative Draft of the General Plan Amendment. This will include drafts of the Vision Statement, Harbor and Bay Element, Historical Resources Element, Recreation Element, Arts and Cultural Element, Natural Resources Element, and Safety Element, and Land Use Element. Our team recognizes that, while much of our initial analysis described in Task 2 is data-driven, the development of the first draft of the General Plan elements will be a community-driven, iterative process in close coordination with all stakeholders, including City staff, the GPAC, and the Steering Committee. Coordination and engagement in the development of the General Plan amendment is further detailed in the Newport, Together Outreach and Engagement section of Task 1. Because the Implementation Program and the Glossary will build off the aforementioned elements, following the initial draft of each respective element, our team will then work with the General Plan stakeholders to develop the initial draft of the Implementation Program and the Glossary (further described under Task 2). Upon completion of the Administrative Draft General Plan, Dudek will incorporate revisions based on consolidated comments and edits from City staff to then develop the GPAC and Steering Committee Review Draft of the General Plan for review by the GPAC and the Steering Committee. The Dudek team will work closely with the GPAC, Steering Committee, and City staff to incorporate revisions for the development of the Public Review Draft, which will be made available for review by all City stakeholders. Dudek understands that policy development for the General Plan amendments is the result of a community-driven process; therefore, our team will ensure that adequate time is provided for public review and will work with stakeholders to address comments received and needed revisions. As further described in Task 1.5.9, the Dudek team will facilitate two Draft General Plan Update Community Open Houses to facilitate community feedback on the General Plan Update. We will prepare a comment matrix of all public comments received, identify key areas of change, and work with the GPAC to develop consensus among any conflicting comments. Dudek will incorporate needed revisions based on the direction provided from the GPAC, Steering Committee, and City staff, resulting in the Final Draft General Plan. The Final Draft General Plan will be formatted and compiled for posting in advance of public hearings as described in Task 3.2. Dudek has also included two optional tasks for consideration in the formatting of the plan (Task 3.3, Optional StoryMap and Task 3.4, Optional Online Plan). Task 3.1 Deliverables: ▪ One (1) Administrative Review Draft General Plan – MS Word ▪ One (1) GPAC and Steering Committee Review Draft General Plan - PDF ▪ One (1) Public Review Draft General Plan – Online PlanPDF ▪ One (1) Final Draft General Plan – InDesign Online Plan Task 3.42 Optional Online Plan Our team understands that the City is interested in a state of the art web-based General Plan that acts as the primary version of the plan. Dudek’s in-house Visual Storytelling Team will work with the City to develop an online Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 17 plan that will act as the web portal for the General Plan. The Dudek Visual Storytelling Team will review precedents of similar existing websites and determine a “feature” list. Dudek’s approach is to use a site architecture and theme geared toward local government and community compatible interface. The final product will be a user- friendly, accessible, and responsive website built for mobile-first on standard web technologiesthat stands as the primary format of the General Plan. The website visuals will build on the Newport, Together brand and may include interactive maps and clickable paths to various sections of the General Plan such as Goals and Elements. Dudek planners will enhance the plan graphics by creating interactive data visualizations and infographics that allow users to access rich datasets and progress in an easy-to-access manner. The final product will be built using a program that the City’s technical team is comfortable working with similar to GitBook or Square Space or may be built within the City’s existing infrastructure using programs such as WordPress. The end result will editable by the City, in the event that future amendments are incorporated. Software licensing fees are not included and will be determined based on the program that is preferred by and most appropriate for the City. Task 3.24 Deliverables: ▪ One (1) Draft Online Plan presenting resultslayout in preparation of content developed through of Task 2 3.1 ▪ One Two (12) Final Full Draft Online Plans presenting incorporating revisions from GPAC and Steering Committee Review and Public Review to present the results of Task 2 3.1 ▪ One (1) Draft Online Plan presenting results of Task 3 ▪ One (1) Final Online Plan presenting results of the Final Draft General Plan in Task 3.1 ▪ Transfer of content to City and technical coordination. Task 3.3 Optional Sustainability Element As described in Task 2.9, our team will conduct a Sustainability Element Analysis as well as an existing conditions report. Through this research, coordination with City staff, the GPAC, the Steering Committee, and other project stakeholders, it may be determined that a Sustainability Element is needed as part of the comprehensive update to the General Plan. Under this optional task, Dudek will prepare a Sustainability Element in addition to the other elements described under Task 3.1. The Sustainability Element will be developed on the same timeline and through the same process as the other elements described. Strategies developed will be informed through the outreach and engagement conducted through Task 1, the findings of Task 2.9, and the overarching vision and goals developed for the General Plan. Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 18 Task 3.2. Optional Implementation and Monitoring Dudek planners will link the implementation strategies developed in Task 3.1 so that short-term, low-hanging strategies pave the way for complex and innovative long-term strategies, building the path for achieving the goals and overall vision of the General Plan. Dudek will develop target metrics and future tracking to indicate appropriate times to move on to next steps. This will build on the timeline to create triggers and pathways that clearly state when a strategy needs to be upgraded to respond to changing conditions or legislation. This will create a more dynamic monitoring strategy that incorporates flexibility and lead time to facilitate meaningful incremental planning. Dudek will visualize this information in Gantt charts showing pathways between the strategies and their triggers. Dudek will provide a tracking sheet in Excel so that the City can monitor the target metrics and future tracking. Task 3.2 Deliverables: Target metrics for each implementation strategy Future tracking metrics for each implementation strategy Pathways, visualized as Gantt charts, linking related short-, medium-, and long-term strategies One (1) Draft Implementation and Monitoring Excel One (1) Final Implementation and Monitoring Excel Task 3.3. Optional StoryMap Dudek will create a StoryMap that provides an abridged public-facing General Plan. The StoryMap will be organized by element and will present summarized background information, all maps and graphics, and the goals, policies, and actions. The website visuals will build on the Newport, Together brand and any additional branding developed under Task 1.5.2. The StoryMap will be a user-friendly location for the public to easily access pertinent information from the General Plan. Dudek will build the StoryMap alongside Tasks 2 and 3, so that it can be used as a project website hosting background information and providing updates during the planning process and link to the community engagement web resources. Unlike a PDF Plan, the StoryMap will be easily viewed on mobile devices and quickly navigated. Task 3.3 Deliverables: Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 19 One (1) Draft StoryMap presenting results of Task 2 One (1) Final StoryMap presenting results of Task 2 One (1) Draft StoryMap presenting results of Task 3 One (1) Final StoryMap presenting results of Task 3 Task 4: OPTIONAL CEQA Clearance We understand that the City prepared ais in the process of preparing the Housing Element Draft Program EIR, which is intended to cover the environmental impacts associated with the Housing Element Update (i.e., General Plan Amendments and Environmental Impact Report (EIR) in July 2006. We further understandrelated zoning overlay program), as well as the Land Use Element and Circulation Elements. With the understanding that the City has successfully relied upon that General Planno additional land use or zoning changes would occur in the Land Use Element and Circulation Elements beyond those already studied and covered under the Housing Element Draft Program EIR to prepare a series of addenda as recently as May 2022., Dudek proposes to prepare an Addendum No. 7 to the Newport Beach General PlanHousing Element Implementation EIR to address the potential environmental issues that could result from adoption of the updated elements and amendment. covered under this Scope of Work. Dudek assumes that no Subsequent EIR will be required because we do not expect that any substantial changes are proposed that would require major revisions of the previousHousing Element Draft Program EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects (Section 15162 of the CEQA Guidelines). Our team recognizes that the Housing Element Implementation EIR is not yet certified by the City Council, and that there are multiple efforts currently underway within the City that will require close collaboration to ensure the success of the General Plan Update. Further, we understand that the full breadth of the project will be driven in large part through the outreach and engagement process described in Task 1. Therefore, if more robust CEQA documentation is needed for this project or if changes to elements are proposed that would have the potential for new/more significant environmental impacts, Dudek can prepare a scope/budget revisions to address such a need. As part of the Addendum preparation, Dudek will review the forthcoming Housing Element Draft Program EIR in detail to consult with the City on the appropriateness of the CEQA approach and planned scope of work. Following a kickoff meeting with the City for the Addendum, Dudek analysts will prepare a complete project descriptionProject Description, in compliance with CEQA requirements, to describe the proposed project accurately and thoroughly. The project description will establish the existing environmental setting and previous CEQA-authorized activities on the project site, summarize the proposed uses to be authorized under the proposed project, including the intensity and density of potential outcomes of the amendment, and describe the expected implementation of the plan. Upon review of the Project Description by the City, Dudek will prepare and submit a screencheck addendumDraft Addendum, analyzing theany changes between the uses anticipated and authorized under the approved General Planforthcoming Housing Element Draft Program EIR and the proposed projectProject Description and determine the potential environmental effects of the amendment. The addendumDraft Addendum will be composed of an Introduction section, which includes a summary of the purpose and contents of the addendumDraft Addendum; a description of the Environmental Setting; the project description;Project Description; justification for why an Proposal for City of Newport Beach Consulting Services on the Comprehensive General Plan Update 20 Environmental ChecklistAddendum is the appropriate CEQA documentation; and the analysis of the proposed project’sProject’s impacts on the CEQA Appendix G environmental issues. Following the City’s review of the screencheck addendumDraft Addendum, Dudek will prepare a revised screencheck addendum within two (2) weeks following receipt of staff comments. The revised screencheck addendum will be providedDraft Addendum in strikeout/underline formattrack-changes to show edits made fromfacilitate the screencheck addendum. Dudek will compile comments submitted by City staff into an Excel matrix and provide responses and direct staffCity’s review with answers to where each revision is made in the revised screencheck addendum.all staff comments. Dudek suggests a meeting to review all comments to ensure revisions accurately reflect the requests and comments from the City. Up to two (2) rounds of review and revision with the City are included in this task. As Addendums are not subject to public review, no public meetings or posting of notices with the County Clerk are included. Task 4 Deliverables: ▪ Virtual Kkickoff meeting and agenda ▪ There (3) meetings with Housing Element Implementation EIR project team ▪ One Three (31) meetings with City staff to review comments and revisions ▪ Three (3) meetings with GPAC to discuss the CEQA process and project description. ▪ Draft Project Description for City review ▪ Preparation of one (1) screencheck Draft aAddendum for City review and two (2) rounds of review/revision based on City comments ▪ Revised Final Addendum incorporating City comments Draft and Final Screencheck Addendum (electronic copy)