HomeMy WebLinkAbout15 - Budget Amendment Allocating Public, Educational and Governmental Access Support (PEG) Fees to Replace Light Fixtures Within the City Council ChambersQ �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
September 12, 2023
Agenda Item No. 15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Kyle Brodowski, Public Works Superintendent
kbrodowski@newportbeachca.gov
PHONE: 949-718-3464
TITLE:. Budget Amendment Allocating Public, Educational and
Governmental Access Support (PEG) Fees to Replace Light Fixtures
Within the City Council Chambers
ABSTRACT:
The Public Works Department requests a budget amendment to utilize Public,
Educational and Governmental Access Support (PEG) fees for the replacement of the hi -
voltage halogen light fixtures in the City Council Chambers with high efficiency low -
voltage Light Emitting Diodes (LED) lights compliant with new California Energy
Commission Title 14 Energy Efficiency Standards.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Approve Budget Amendment No. 24-019 appropriating $90,000 in increased
expenditures in Account No. 16820201-911005 from the PEG Fund unappropriated
fund balance.
DISCUSSION:
The Public Works Department is responsible for the maintenance, repair and upkeep of
City of Newport Beach (City) facilities, including the City Council Chambers. The
overhead interior lights in the Council Chambers utilize approximately 150 hi -voltage
halogen light fixtures mounted to a custom track system, divided into multiple zones and
connected to a central controller interfaced with a building management system. The
system was installed in 2013 when the building was first constructed. The hi -voltage
lamps have a limited service life and routinely require replacement. However, new
regulations, established by the California Energy Commission Title 14 Energy Efficiency
Standards, require the phasing out of existing lighting components such as incandescent,
fluorescent and halogen bulbs.
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Budget Amendment Allocating Public, Educational and Governmental Access Support
(PEG) Fees to Replace Light Fixtures Within the City Council Chambers
September 12, 2023
Page 2
Since the current halogen bulbs and fixtures no longer meet state efficiency standards
and have been discontinued for sale in California, staff will need to replace the existing
overhead interior lights, as well as lighting in the audio/visual control room and the
connecting hallways with new LED bulbs and fixtures as the current system is not
compatible with LED technology. The replacement of the existing hardware, LED bulbs
and fixtures will also require replacing the central controller/dimmer control units as they
are also not compatible with these new LED fixture processors.
Staff estimates the project will cost approximately $90,000 to complete. Once all needed
supplies and materials are sourced and on -site, staff will conduct a site walk with
contractors to develop a schedule with minimal impact on the City Council Chambers'
operations.
FISCAL IMPACT:
Upon approval of the budget amendment, sufficient funding will be available for the
lighting changeout project within the PEG Equipment account in the PEG Fund,
16820201-911005. There is approximately $3 million available in PEG Fund
unappropriated fund balance. PEG fees are received from cable providers and are used
for support of Public, Education, and Government access programming only.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Budget Amendment
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City of Newport Beach ATTACHMENT A
BUDGET AMENDMENT
2023-24 Ill 24-019
Department: Public Works
ONETIME: ❑ Yes ❑ No
Requestor: Theresa Schweitzer
Approvals
❑ CITY MANAGER'S APPROVAL ONLY
Finance Director: Aq Date �131l2J�
0 COUNCIL APPROVAL REQUIRED City Clerk: Date
EXPLANATION FOR REQUEST:
Approproiate funds from the PEG Fee Fund for PEG Equipment. 0 from existing budget appropriations
❑ from additional estimated revenues
❑ from unappropriated fund balance
REVENUES
Fund # Org Object Project Description Increase or (Decrease)
Subtotal $
EXPENDITURES
Fund # Org Object Project Description Increase or (Decrease) $
168 16820201 911055 PEG FEE CM - PEG EQUIPMENT 90,000.00
Subtotal $ 9fl,000.OD
FUND BALANCE
Fund # Object Description Increase or (Decrease) $
168 300000 PEG FEE FUND - FUND BALANCE CONTROL (90,000.00)
Subtotal $ (90,000.00)
Fund Balance Change Required
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