HomeMy WebLinkAbout07 - Balboa Pier Maintenance - Award of Contract No. 9323-1 (24H09)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
September 12, 2023
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, P.E., Assistant City Engineer,
tandefur@newportbeachca.gov
PHONE: 949-644-3321
TITLE: Balboa Pier Maintenance — Award of Contract No. 9323-1 (24H09)
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The City of Newport Beach (City) Capital Improvement Program includes funding for the
ongoing maintenance and repair of the Newport and Balboa Piers. Staff has received
construction bids for the Balboa Pier Maintenance project, and requests City Council
approval to award the construction contract to the low bidder, Jilk Heavy Construction,
Inc., of Brea, California.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301_Class 1 (rehabilitation of deteriorated facilities) of the
CEQA Guidelines, because this project results in no expansion of an existing use and
has no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 9323-1 to Jilk Heavy Construction, Inc., for the total bid price of
$182,780 for the Balboa Pier Maintenance project, and authorize the Mayor and City
Clerk to execute the contract; and
d) Establish a contingency of $27,220 (approximately 15 percent of total bid) to cover the
cost of unforeseen work not included in the original contract.
DISCUSSION:
Balboa Pier was originally built in 1940. The pier receives periodic inspections and repairs
in addition to fixing portions of the wooden structure that are damaged during large ocean
swells. While the 21-year-old concrete decks are relatively maintenance free, the timber
support structures below the decks are continuously impacted by the ocean waves, tides,
and the harsh marine environment.
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Balboa Pier Maintenance — Award of Contract No. 9323-1 (241-109)
September 12, 2023
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During a large swell event in May of this year, the Balboa Pier received some damage.
Staff identified one missing pile and three damaged cross braces. The work necessary
for the completion of the contract consists of underwater and above water/under deck
repairs at the Balboa Pier based on inspections by City staff. Staff developed bidding
documents and advertised for the pier maintenance project.
The project area is shown on the location map (Attachment A).
At 10 a.m. on August 22, 2023, the City Clerk opened and read the bids for this project:
BIDDER
TOTAL BID AMOUNT
Low
Jilk Heavy Construction, Inc.
$182,780
2nd
Power Engineering Construction Co.
$198,649
The apparent low bidder, Jilk Heavy Construction Inc., possesses a California State
Contractor's License Classification "A" as required by the contract documents. A check
of Jilk Heavy Construction's references indicates satisfactory completion of similar past
projects for the City, including dredging, emergency work, and maintenance work at
Newport and Balboa Piers. Jilk Heavy Construction, Inc. was also awarded the San Diego
Creek Trash Interceptor project.
Pursuant to the contract documents, the contractor will have 25 working days to complete
the project. It is anticipated that work would begin this fall.
Jilk Heavy Construction's base bid costs came in approximately 9 percent lower than the
Engineer's Estimate of $200,000.
FISCAL IMPACT:
Upon approval, contract costs will be funded from the Tidelands Maintenance fund. The
following funds will be expended:
Account Description
Account Number
Amount
Tidelands Maintenance (201-109)
10101-980000-201-109
$
60,391
Tidelands Maintenance (221-109)
10001-980000-221-109
$
50,000
Tidelands Maintenance (231-109)
10001-980000-231-109
$
100,000
Tidelands Maintenance (241-109)
10001-980000-241-109
$
609
$
211,000
Proposed fund uses are as follows:
Vendor
Purpose
Amount
Jilk Heavy Construction, Inc.
Construction Contract
$
182,780
Jilk Heavy Construction, Inc.
Construction Contingency
$
27,220
Printing and Incidentals
Printing & Incidentals
$
1,000
$
211,000
Staff recommends establishing $27,220 (approximately 15 percent) for contingency
purposes to cover the cost of unforeseen work associated with construction.
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Balboa Pier Maintenance — Award of Contract No. 9323-1 (24H09)
September 12, 2023
Page 3
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301_Class 1 (rehabilitation of
deteriorated facilities) of the CEQA Guidelines, California Code of Regulations, Title 14,
Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
PROJECT LOCATION
BALBOA PIER MAINTENANCE
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-9323-1 24H09 09/12/23
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