HomeMy WebLinkAbout12 - Street Pavement Repair Program (Fiscal Years 2022-23 and 2023-24) (Project No. 24R03) - Award of Contract No. 9379-1Q SEW Pp�T
CITY OF
z NEWPORT BEACH
c�<,FORN'P City Council Staff Report
November 14, 2023
Agenda Item No. 12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer, atran@newportbeachca.gov
PHONE: 949-644-3315
TITLE: Street Pavement Repair Program (Fiscal Years 2022-23 and
2023-24) (Project No. 24R03) — Award of Contract No. 9379-1
The City of Newport Beach (City) received construction bids for the Street Pavement
Repair Program Project to remove and replace areas of deteriorated asphalt pavement
in the following communities: Irvine Terrace, Corona del Mar, Shorecliffs, Dover Shores,
Mariners and Bay Knolls. These improvements are needed to prepare for the upcoming
annual slurry seal program, which will be in the same communities. City Council approval
is requested to award the construction contract to Hardy & Harper, Inc. of Lake Forest.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities
involving negligible or no expansion of use) of the CEQA Guidelines, because this
project has no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 9379-1 to Hardy & Harper, Inc. for the bid price of $1,652,000 for
the Street Pavement Repair Program (FY 2022-23 and FY 2023-24), and authorize
the Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $165,000 (approximately 10% of total bid) to cover the cost
of unforeseen work not included in the original contract.
DISCUSSION:
At 10 a.m. on October 19, 2023, the City Clerk opened and read the following bids for this
project:
BIDDER
TOTAL BID AMOUNT
Low
Hardy & Harper, Inc.
$ 1,652,000
2nd
All American Asphalt, Inc.
$ 1,754,745
3rd
On x Paving Company, Inc.
$ 1,828,000
4th
Excel Paving
$ 2,176,550
5th
R.J. Noble Company
$ 2,353,350
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Street Pavement Repair Program (Fiscal Years 2022-23 and 2023-24) —
Award of Contract No. 9379-1
November 14, 2023
Page 2
The City received five bids for this project. The low bidder, Hardy & Harper, Inc.,
possesses a California State Contractor's License Classification "A", as required by the
project specifications. A review of references for Hardy & Harper, Inc. shows satisfactory
completion of similar contracts for the City and other municipalities. Hardy & Harper is
also currently one of the City's on -call contractors for pavement restoration services.
The low bid was 3.25% above the Engineer's Estimate of $1,600,000. The minor
difference between the low bid and the Engineer's Estimate was primarily attributed to
the higher bid price for necessary traffic control.
The proposed project includes reconstructing portions of deteriorated asphalt concrete
pavement, lowering and raising manhole frames, replacing utility boxes and lids, replacing
and resetting survey monuments boxes, and installing new traffic striping.
Pursuant to the contract specifications, the contractor will have 80 consecutive working
days to complete the work. Work is scheduled to start in December.
The project plans and specifications will be available for review at the November 14, 2023,
City Council meeting or upon request.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for the
award of this contract. Gas Tax, General Fund, Water Enterprise Fund and the
Wastewater Enterprise Fund will account for all needed funding for this project. Gas Tax
revenue is received through state -imposed taxes on fuel and motor vehicle registration
dedicated to transportation purposes. The following funds will be expended:
Account Description
Account Number
Amount
Gas Tax Fund
12101-980000-23R03
$
999,665
Gas Tax Fund
12101-980000-24R03
$
750,000
General Fund
01201927-980000-24R03
$
64,835
Water Enterprise
70201-980000-23R09
$
20,700
Wastewater Enterprise
71101-980000-23R09
$
16,800
Total:
$
1,852,000
Proposed uses are as follows:
Vendor
Hardy & Harper, Inc.
Hardy & Harper, Inc.
Harrington Geotechnical, Inc.
Various
Purpose
Construction Contract
Construction Contingency
Materials Testing
Printing & Incidentals
Total:
e N'reZ11:fi
$ 1,652,000
$ 165,000
$ 33,700
$ 1,300
$ 1,852,000
Staff recommends establishing $165,000 (approximately 10% of total bid) for contingency
purposes and unforeseen conditions associated with construction.
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Street Pavement Repair Program (Fiscal Years 2022-23 and 2023-24) —
Award of Contract No. 9379-1
November 14, 2023
Page 3
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance
of existing public facilities involving negligible or no expansion of use) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has
no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
JOHN WAYNE
AIDDADT
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VICINITY MAP
NOT TO SCALE
STREET PAVEMENT CITY OF NEWPORT BEACH
REPAIR PROGRAM PUBLIC WORKS DEPARTMENT
(FY 2022-23 AND FY 2023-24)
LOCATION MAP C-9379-1 11/14/2023
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