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Home My WebLink About17 - Budget Amendment to Accept a Check from California Library Literacy Services and Appropriate Funds to the Library's Fiscal Year 2023-24 BudgetQ �EwPpRT CITY OF s NEWPORT BEACH `q44:09 City Council Staff Report November 28, 2023 Agenda Item No. 17 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Melissa Hartson, Library Services Director - 949-717-3801, mhartson@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Library Services Manager, rightfoot@newportbeachca.gov 949-717-3819 TITLE: Budget Amendment to Accept a Check from California Library Literacy Services and Appropriate Funds to the Library's Fiscal Year 2023-24 Budget ABSTRACT: The Newport Beach Public Library's Project Adult Literacy program is funded by the City of Newport Beach General Fund, grants and donations. One of the major funding sources is the California Library Literacy Services' annual grant program. Staff requests approval of a budget amendment to accept a check from the California Library Literacy Services to support the Newport Beach Public Library's Project Adult Literacy program. RECOMMENDATIONS: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Accept a check in the amount of $46,594 from the California Library Literacy Services and approve Budget Amendment No. 24-031 to increase expenditures by the same amount in the Literacy accounts. 116*4 W-IaUfl Al The Newport Beach Public Library's Project Adult Literacy (PAL) program has offered one-on-one tutoring and small group classes to patrons with low literacy skills for nearly 35 years. These services are currently supporting over 100 learners and are making a significant difference in the lives of the participants, including learners and volunteers. One of the goals of the program is to assist the participants in becoming more engaged citizens and active members of the community. The grant funds will be used towards staffing to ensure the high -quality program that the community has come to expect continues. 17-1 Budget Amendment to Accept a Check from California Library Literacy Services and Appropriate Funds to the Library's Fiscal Year 2023-24 Budget November 28, 2023 Page 2 The FY 2023-24 City contribution for PAL is $82,775. Program expenses are augmented by the California Library Literacy Services (CLLS) annual grant program and through private donations and other grants. The CLLS grant funds literacy programs annually based on applications submitted in August. There are three parts to the grant program's funding formula. Each approved California literacy program receives: A base grant amount of $20,000; A per capita amount per adult learner served; and Additional funding based on local funds raised and expended for adult literacy services. Based on the above measures, PAL has received a total award of $51,771. Ninety percent of the award, $46,594, is given in November. The remaining 10% is eligible for distribution after PAL has completed mid -year reporting to CLLS and spent 75% of the total award. FISCAL IMPACT: The Budget Amendment appropriates $46,594 in additional revenue from CLLS and $46,594 in increased expenditure appropriations with no impact on fund balance. The revenue will be posted to the California Literacy Campaign account in the Library Services Department, 01060005-431070 and the purchases will be expensed to the following PAL accounts: Salaries P/T Retirement Part-Time/Temp Medicare TOTAL ENVIRONMENTAL REVIEW: 01060604-711003 $44,396.38 01060604-723004 $ 1,553.87 01060604-727016 $ 643.75 $46,594.00 Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Copy of Check in the Amount of $46,594 Attachment B — Budget Amendment 17-2 ATTACHMENT A - - M.T'A4� O WARRANT NUMBER 65®55 413 FUND NO. FUND NAME H THE TREASURER OF THE STATE WILL PAY OUT OF THE 8087 FISCAL CONSOLIDATED P M T IDENTIFICATION NO. 0000011,771 0000 M01 DAYI YR. 90-134211211 10:11,12023 65555413 TO: 555413 --- CITY OF NEWPORT BEACH PUBLIC LIBRARY 1000 AVOCADO AVE NEWPORT BEACH CA 92660-7915 w 0ek" MALIA M. COHEN CALIFORNIA STATE CONTROLLER DETACH ON DOTTED LINE KEEP THIS PORTION FOR YOUR RECORDS ISSUE DATE: 10/11/2023 CA STATE LIBRARY 900 N STREET ROOM 155 SACRAMENTO CA 95814 FOR QUESTIONS CONTACT ACCOUNTING DEPARTMENT AT 916/654-0022 VENDOR NAME VENDOR ID ________________________________w_____-.._______----------_---- CITY OF NEWPORT BEACH 0000011771 VOUCHER ID INVOICE ID PO ID --------------------------------------------------------------- 00018760 CLLS23-53-01 0000006740 AMOUNT PAID -------------------------------------------------------------- $46594.00 PAYMENT MESSAGE ___-______________________________-_-------------------------- GRANT AWARD * CLLS23-53 ADDITIONAL PAYMENT MESSAGE -------------------------------------------------------------- 17-3 oATTACHMENT B Cityof Newport Beach s BUDGET AMENDMENT c"`,° 2023-24 BA#: 24-031 Department: Library ONE TIME: ❑ Yes ❑ No Requestor: Rebecca Lightfoot Approvals ❑ CITY MANAGER'S APPROVAL ONLY Finance Director: Date lg/ZW23 0 COUNCIL APPROVAL REQUIRED City Clerk: Date EXPLANATION FOR REQUEST: To increase revenue estimates and expenditure appropriations from the California State Library Literacy Services (CLLS). ❑ from existing budget appropriations Funds will be allocated to various Library Literacy Services accounts. from additional estimated revenues ❑ from unappropriated fund balance REVENUES Fund # Org Object Project Description Increase or (Decrease) $ 010 01060005 431070 LIBRARY ADMIN - CALIF LITERACY CAMPAIGN 46,594.00 �V Subtotal $ 46,594.00 EXPENDITURES Fund # Org Object Project Description increase or (Decrease) $ 010 01060604 711003 LITERACY SERVICES- SALARIES PARTTIME 44,395.38 O10 01060604 723004 LITERACY SERVICES- RETIREMENT PART TIME/TEMP 1,553.87 010 01060604 727016 LITERACY SERVICES - MEDICARE FRINGES 643.75 Subtotal $ 46,594.00 FUND BALANCE Fund # Object Description Increase or (Decrease) $ 010 300000 GENERAL FUND - FUND BALANCE CONTROL Subtotal $ No Change In Fund Balance 17-4