HomeMy WebLinkAbout12 - Utilities Yard Office Remodel (Project No. 23F13) - NOC for Contract No. 7908-1Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
November 28, 2023
Agenda Item No. 12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer,
tandefur@newportbeachca.gov, 949-644-3321
TITLE: Utilities Yard Office Remodel (Project No. 23F13) — Notice of
Completion for Contract No. 7908-1
ABSTRACT:
On January 10, 2023, the City Council awarded Contract No. 7908-1 for the Utilities Yard
Office Remodel project to JT Construction Group, Inc. The project renovated an existing,
underutilized garage and workshop into offices for Utilities Department staff. The work is
now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$370,906.00
$342,061.50
-$28,844.50
-7.78%
Allowed Contract Time + Approved
77
Actual Time Used (Work
115
Extensions (Work Days) =
Days) _
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Utilities Yard Office Remodel (Project No. 23F13) —
Notice of Completion for Contract No. 7908-1
November 28, 2023
Page 2
This project included renovation of an existing, underutilized garage and workshop into
offices for Utilities Department staff. Work included a new concrete slab and polished
floor, new walls with insulation, new lighting, a new kitchenette, and new Heating,
Ventilation, and Air Conditioning (HVAC) equipment and ducting. The existing roll -up
garage door was removed and replaced with a storefront window system. Also, a new
fire -rated door and wall was created between the office space and the adjacent storage
room. On the exterior, a new accessible parking space was provided with an Americans
with Disabilities Act compliant path of travel, along with new sheet metal awnings
constructed above the exterior windows and storefront to provide protection from the sun
and rain.
While the contracted work was completed to the satisfaction of the Public Works and
Utilities Departments, JT Construction's performance was not satisfactory. The office
addition was not completed on time and throughout construction JT Construction failed
to complete basic tasks of construction such as providing submittals in a timely manner,
providing supervision to workers, clearly communicating with the City of Newport Beach
staff, and updating project schedules. JT Construction would arrive on -site without the
personnel or materials to properly complete the daily scheduled work. The contractor also
failed to report to the project site on several occasions without noticing the City or
providing any explanation. JT Construction failed to perform any work on multiple working
days and consistently did not utilize each working day to its fullest. City staff proactively
offered JT Construction to work extended hours and weekends to get the project back on
schedule, but this was not fully taken advantage of by the contractor.
A summary of the construction cost is as follows:
Original Bid Amount:
$
370,906.00
Actual Cost of Bid Items Constructed:
$
370,906.00
Liquidated Damages (54 days at $1,000/calendar day)
$
-54,000.00
Total Change Orders:
$
25,155.50
Final Contract Cost:
$
342,061.50
The final total contract amount was $342,061.50, which was approximately 7.8 percent
lower than the original bid amount. This cost decrease was primarily due to the $54,000
dollars of liquidated damages assessed at $1,000 per calendar day resulting from the
project being completed 54 calendar days after the approved contract days ended.
Approved change orders, totaling $25,155.50 for various items of additional work such as
the construction of a new roof system and replacement of additional windows, reduced
the decrease in the contract cost from $54,000 to $28,844.50.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule March 27, 2023
Actual Start of Construction Per Notice to Proceed March 27, 2023
Extended Contract Completion Date Inclusive of Extra Work August 4, 2023
Actual Substantial Construction Completion Date September 27, 2023
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Utilities Yard Office Remodel (Project No. 23F13) —
Notice of Completion for Contract No. 7908-1
November 28, 2023
Page 3
FISCAL IMPACT:
The Utilities Yard Office Remodel project was included within the FY 2022-23 Capital
Improvement Program Budget. Funds for the construction contract were expended from
the following account:
Account Description
Utilities Yard Facilities Improvements
Account Number
i srewIS
70101-980000-23F13 $ 342,061.50
Total: $ 342,061.50
Because the office space is fully utilized by the Water Division, the funds were expensed
from Water Enterprise Funds, which generates revenue primarily through water rates
collected by service users.
ENVIRONMENTAL REVIEW:
On January 10, 2023, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Class 2 Section 15301(a) (minor interior
or exterior alterations involving such things as partitions and plumbing) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
16TH STREET W
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PRODUCTION PL
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LIMITS OF WORK
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UTILITIES YARD OFFICE REMODEL
CITY OF NEWPORT BEACH
LOCATION MAP
PUBLIC WORKS DEPARTMENT
C-7908-1
23 F 13
11 /28/23
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