HomeMy WebLinkAbout14 - Central Library Lecture Hall Building Project — Award of Contract No. 7444-3 (19F11)Q SEW Pp�T
CITY OF
z NEWPORT BEACH
c�<,FORN'P City Council Staff Report
January 9, 2024
Agenda Item No. 14
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Peter Tauscher, Senior Civil Engineer - 949-644-3316,
ptauscher@newportbeachca.gov
TITLE: Central Library Lecture Hall Building Project — Award of Contract
No. 7444-3 (19F11)
ABSTRACT:
The City of Newport Beach advertised the Central Library Lecture Hall Building Project
and on October 12, 2023, received three bids. Upon City Council approval of Amendment
No. Three of the Memorandum of Understanding (MOU) with the Newport Beach Public
Library Foundation (Item 13 on this January 9, 2023 agenda), and contingent upon the
depositing of the contribution funds specified in the MOU by the Foundation into the
escrow account, staff requests City Council approval to award the construction contract
to the low bidder, AMG & Associates, Inc., of Santa Clarita. Additionally, staff also
requests City Council approval of consultant agreements to provide necessary
construction services and geotechnical services for the project.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15301 (Class 1 — Existing Facilities) and 15303 (Class 3 — New
Construction or Conversion of Small Structures) of the California Code of Regulations,
Title 14, Division 6, Chapter 3 and CEQA Guidelines, because this project has no
potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Approve Budget Amendment No. 24-042 to increase appropriations by $10,487,936
to fully fund the Library Lecture Hall Project (19F11) and to increase revenues and
authorize the transfer of funds as reflected in the report;
d) Award Contract No. 7444-3 to AMG & Associates, Inc. for the total bid price of
$19,068,000 and authorize the Mayor and City Clerk to execute the contract
contingent upon the Newport Beach Public Library Foundation depositing $7,100,000
in advanced contribution funds into the specified project escrow account as defined
within Amendment No. Three of the Memorandum of Understanding between the City
and the Newport Beach Public Library Foundation;
e) Establish a contingency of $1,906,800 (10% of total bid) to cover the cost of
unforeseen work not included in the original contract;
14-1
Central Library Lecture Hall Building Project — Award Contract No. 7444-2 (191`11)
January 9, 2024
Page 2
f) Approve Amendment No. Three to the Agreement with Robert Coffee Architects +
Associates to increase the fee amount by $445,000 for construction support services
for a total not -to -exceed contract amount of $1,117,670, and authorize the Mayor and
City Clerk to execute the agreement;
g) Approve Amendment No. One to the Agreement with Griffin Structures to increase the
fee amount by $187,000 for construction management services for a total
not -to -exceed contract amount of $867,000, and authorize the Mayor and City Clerk
to execute the agreement; and
h) Approve a Professional Services Agreement with Geocon West for construction
special and geotechnical inspections and support service for a not -to -exceed amount
of $249,000, and authorize the Mayor and City Clerk to execute the agreement.
DISCUSSION:
The Central Library was built in 1994 and expanded in 2013, to incorporate a second
entrance connecting the library to City Hall and the park. The Central Library facility holds
numerous ongoing programs and community events including guest speakers and
presentations, mostly in the Friend's Room. The Library Services Department reports that
such programming has increased in annual participation from approximately 28,000
participants in FY 2009-10 to over 72,000 participants in FY 2018-19.
With a 50/50 shared funding commitment from the Newport Beach Public Library
Foundation (NBPLF), in March 2019 the City Council directed staff to return with a
recommendation for awarding a Professional Services Agreement (PSA) for developing
concept and final design plans for a proposed lecture hall that would be located adjacent
to the Central Library. This action led to the establishment of the Library Lecture Hall
Design Committee (LLHDC) by the Council in July 2019 and the appointment of then
Councilmember Diane Dixon as one of the five committee members tasked with
undertaking the selection of an architect, coordinating and meeting with the architect and
City staff on the project, and to make recommendations, as needed, to the entire City
Council.
In September 2021, City staff and LLHDC members presented the final revised Concept
Design, project cost estimate, and tentative funding terms for the MOU with the NBPLF
at a City Council Study Session. On November 30, 2021, the City Council approved the
current design concept, a $13,000,000 budget, and the MOU between the City and the
NBPLF related to fundraising for the Central Library Lecture Hall Building and a funding
commitment of $6.5 million from both the City and the NBPLF. The approved final design
and development includes a new, 9,815-square-foot Lecture Hall near the Central Library
and seating for up to 299 people. Bids were received on February 28, 2023, and on
April 25, 2023 Council rejected all bids and requested rebidding the project in the fall of
2023.
At 2 p.m. on October 12, 2023, the City Clerk opened and read the following bids for this
project:
14-2
Central Library Lecture Hall Building Project — Award Contract No. 7444-2 (191`11)
January 9, 2024
Page 3
BIDDER TOTAL BID AMOUNT
Low AMG & Associates, Inc. $ 19,068,000
2nd Pinner Construction Co., Inc. $ 20,120,000
3rd S.J. Amoroso Construction Co., LLC $ 20,365,000
The City received three bids for this project. The low bid of $19,068,000 was received by
AMG & Associates, Inc. (AMG), which also includes retaining the $9,000 deductive
alternative bid item for an added $10,000,000 in pollution liability insurance. The low bid
was 3% higher than the new engineer's estimate of $18,500,000. A review of the bids
showed the bid pricing was consistent for all three bidders. The engineer's estimate was
developed by third -party construction consultants which were included in the project
design contract.
Moreover, on October 26, 2023, the City received a letter from The Irvine Company
approving the Newport Beach Library Lecture Hall project in accordance with Section 2.2
of the Declaration of Special Land Use Restrictions (SLURs).
Upon approval of Amendment No. Three of the MOU between the City and the NBPLF
related to fundraising for the Central Library Lecture Hall Building (Agenda Item 13), which
further defines and increases the NBPLF funding contribution commitment to the lesser
of $11,743,968 or 50% of the total project cost, staff recommends awarding a construction
contract to AMG & Associates, Inc., should the City Council desire to move forward with
building the proposed project.
The tentative schedule for this project is as follows:
Library Lecture Hall MOU Amendment No. 3 January 9, 2024
Library Lecture Hall Project Construction Award January 9, 2024
Construction Start Spring 2024
Construction Complete (21 Months) Winter 2025
FISCAL IMPACT:
The total cost of the project is $23,487,936, which includes approximately $1.4 million of
design -related costs that have been expended. To date, $13,000,000 has been
appropriated, which includes $6.5 million funded by the City and $6.5 million funded by
the Foundation. Therefore, an appropriation of $10,487,936 is required to fully fund the
project as reflected in the table below.
Current
Proposed
Total
Budget
Increase
Budget
Misc. Cooperative Projects Fund (135) $ 6,500,000
$ 5,243,968
$11,743,968
Parks & Community Centers FFP Fund (562) $ 6,500,000
$ 5,243,968
$11,743,968
Total Cost of the Project (Including Design) $13,000,000
$10,487,936
$23,487,936
14-3
Central Library Lecture Hall Building Project — Award Contract No. 7444-2 (191`11)
January 9, 2024
Page 4
The Facilities Financing Plan Fund (513) currently has $34.7 million in capital reserves
for future projects. A transfer of $10.5 million from Fund 513 will be made to the Parks &
Community Centers FFP Fund (562) and the Miscellaneous Cooperative Projects Fund
(135) to fully fund the project. Additionally, per Amendment No. Three of the
Memorandum of Understanding between the City and the Foundation, as recommended
at the January 9, 2023 City Council meeting, the Foundation has agreed to provide
contribution funding of $11,743,968 or fifty percent (50%) of the total project cost for the
project, whichever is less. The Foundation will deposit $7.1 million into escrow prior to the
execution of the construction contract. The balance of $4.6 million will be collected over
the specified timeframe, which will be deposited into the Parks & Community Centers FFP
Fund (562) and the Facilities Financing Plan Fund (513) as a reimbursement for funds
advanced for the design and construction of the new Library Lecture Hall building.
Upon approval of the attached budget amendment, the FY 2023-24 adopted Capital
Improvement Program budget will include sufficient funding for the award of this
construction contract, and the necessary professional services contract amendments with
Robert Coffee Architects and Associates, Griffin Structures, and Geocon West, Inc.
Project funding for the remaining project costs (excluding design -related costs) will be
expended from the following accounts:
Account Description
Account Number
Amount
Misc. Cooperative Projects Fund
13501-980000-19F11
$
11,032,900
Parks & Community Centers FFP Fund
56201-980000-19F11
$
11,032,900
Total:
$
22,065,800
Total overall current and estimated remaining
project costs are as follows:
Vendor
Purpose
Amount
Robert Coffee Architects + Assoc
Design
$
445,000
AMG
Construction Contract
$
19,068,000
AMG
Construction Contingency
$
1,906,800
Griffin Structures
Construction Management
$
187,000
Geocon West, Inc.
Testing/Inspecting/Geotech
$
249,000
Various
Utilities Connections
$
25,000
Various
Specialty Equipment/Service
$
75,000
Various
Incidentals
$
85,000
City of Newport Beach
OCWD, NMSD, Misc. Fees
$
25,000
Total:
$
22,065,800
Maintenance, Operation and Staffing Cost Estimate
Staff estimates that the annual maintenance and operation costs of the new Library
Lecture Hall will be approximately $421,500 plus CPI over the life of the building as
detailed below:
Janitorial and supplies $30,000
Repair & Maintenance $315,000 (1.5% of construction cost yearly)
Utilities $76,500
14-4
Central Library Lecture Hall Building Project — Award Contract No. 7444-2 (191`11)
January 9, 2024
Page 5
Additional staffing needs have yet to be specifically identified and will be dependent upon
the level of programing and use. Tentatively, at a minimum, at least two full time
equivalent staff members will be needed for scheduling, programming, marketing,
operations/oversight, and audio/video/technical support.
Upon approval of the construction of the building, the City Manager will add the necessary
identified maintenance, operation and staffing funds for the new facility into future annual
City budgets.
Facility Revenue Estimate
Although undetermined at this time, it is anticipated that some level of cost recovery
funding will be generated through future users and rental fees. A future specific cost and
fee study will need to be undertaken to determine suggested user and rental fees for
review and implementation by the City Council.
ENVIRONMENTAL REVIEW:
Find this project is exempt from the California Environmental Quality Act (CEQA) pursuant
to Sections 15301 (Class 1 — Existing Facilities) and 15303 (Class 3 — New Construction
or Conversion of Small Structures) of the California Code of Regulations, Title 14,
Division 6, Chapter 3 and CEQA Guidelines, because this project has no potential to have
a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Amendment No. Three to Professional Services Agreement with Robert
Coffee Architects + Associates
Attachment C — Amendment No. One to Professional Services Agreement with Griffin
Structures, Inc.
Attachment D — On -Call Agreement with Geocon West, Inc.
Attachment E — Irvine Company Approval
Attachment F — Budget Amendment
14-5
Attachment A
LEGEND
= LECTURE HALL
)EL MAR
ZA
CITY OF NEWPORT BEACH
CENTRAL LIBRARY LECTURE HALL
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7444-2
14-6
ATTACHMENT B
AMENDMENT NO. THREE TO
PROFESSIONAL SERVICES AGREEMENT
WITH ROBERT R. COFFEE FOR
CENTRAL LIBRARY LECTURE HALL DESIGN
THIS AMENDMENT NO. THREE TO PROFESSIONAL SERVICES AGREEMENT
("Amendment No. Three") is made and entered into as of this 9th day of January, 2024
("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California
municipal corporation and charter city ("City"), and ROBERT R. COFFEE, a sole
proprietor doing business as Robert R. Coffee Architect + Associates ("Consultant"),
whose address is 20361 Irvine Avenue Studio B-2, Newport Beach, CA 92660, and is
made with reference to the following:
RECITALS
A. On January 1, 2020, City and Consultant entered into a Professional Services
Agreement ("Agreement") to provide design services for the central library
("Project").
B. On December 1, 2021, City and Consultant entered into Amendment No. One to
the Agreement ("Amendment No. One") to reflect additional services not previously
included in the Agreement, and to increase the total compensation.
C. On June 17, 2022, City and Consultant entered into Amendment No. Two to the
Agreement ("Amendment No. Two") to reflect additional services not included in
the Agreement, and to increase the total compensation.
D. The parties desire to enter into this Amendment No. Three to reflect additional
Services not included in the Agreement, as amended, to extend the term of the
Agreement to January 31, 2027, and to increase the total compensation.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. TERM
Section 1 of the Agreement is amended in its entirety and replaced with the
following: "The term of this Agreement shall commence on the Effective Date, and shall
terminate on January 31, 2027, unless terminated earlier as set forth herein."
2. COMPENSATION TO CONSULTANT
Exhibit B to the Agreement shall be supplemented to include the Schedule of
Billing Rates, attached hereto as Exhibit B and incorporated herein by reference. Exhibit
B to the Agreement, Exhibit B to Amendment No. One, Exhibit B to Amendment Two, and
Exhibit B to Amendment No. Three shall collectively be known as "Exhibit B."
14-7
Section 4.1 of the Agreement is amended in its entirety and replaced with the
following: "City shall pay Consultant for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Schedule of Billing
Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's
compensation for all Work performed in accordance with this Agreement, including all
reimbursable items and subconsultant fees, shall not exceed One Million One Hundred
Seventeen Thousand Six Hundred Seventy Dollars and 00/100 ($1,117,670.00),
without prior written authorization from City. No billing rate changes shall be made during
the term of this Agreement without the prior written approval of City."
The total amended compensation reflects Consultant's additional compensation
for additional Services to be performed in accordance with this Amendment No. Three,
including all reimbursable items and subconsultant fees, in an amount not to exceed Four
Hundred Thirty Five Thousand Five Hundred Thirty Five Dollars and 00/100
($435,535.00).
3. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
[SIGNATURES ON NEXT PAGE]
Robert R. Coffee Page 2
14-8
IN WITNESS WHEREOF, the parties have caused this Amendment No. Three to
be executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: 2- // 5 /2-3
By. CY
ar -C�.-A ��-
At ornarp "//9 3
ATTEST:
Date:
By:
Leilani 1. Brown
City Clerk
Attachments:
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Will O'Neill
Mayor
CONSULTANT: Robert R. Coffee , a sole
proprietor doing business as Robert R.
Coffee Architect + Associates
Date:
Bv:
Robert Coffee
Sole Proprietor
[END OF SIGNATURES]
Exhibit B - Schedule of Billing Rates
Robert R. Coffee Page 3
14-9
EXHIBIT B
SCHEDULE OF BILLING RATES
Robert R. Coffee Page B-1 14-10
EXHIBIT B
BILLING RATES
Total Not -To -Exceed Amended Compensation: $1,117,670
Rate: $95.00 Per Hour.
14-11
ATTACHMENT C
AMENDMENT NO. ONE TO
PROFESSIONAL SERVICES AGREEMENT
WITH GRIFFIN STRUCTURES, INC. FOR
CONSTRUCTION MANAGEMENT SERVICES FOR THE CENTRAL LIBRARY
LECTURE HALL
THIS AMENDMENT NO. ONE TO PROFESSIONAL SERVICES AGREEMENT
("Amendment No. One") is made and entered into as of this 9th day of January, 2024
("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California
municipal corporation and charter city ("City"), and GRIFFIN STRUCTURES, INC. , a
California corporation ("Consultant"), whose address is 1 Technology Dr., Suite 1829,
Irvine, CA 92618, and is made with reference to the following:
RECITALS
A. On September 27, 2022, City and Consultant entered into a Professional Services
Agreement ("Agreement") to provide construction management services for the
Central Library Lecture Hall ("Project").
B. The parties desire to enter into this Amendment No. One to extend the term of the
Agreement to October 1, 2027 and to increase the total compensation due to the
extension of the construction period.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. TERM
Section 1 of the Agreement is amended in its entirety and replaced with the
following: "The term of this Agreement shall commence on the Effective Date, and shall
terminate on October 1, 2027, unless terminated earlier as set forth herein."
2. COMPENSATION TO CONSULTANT
Section 4.1 of the Agreement is amended in its entirety and replaced with the
following: "City shall pay Consultant for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Schedule of Billing
Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's
compensation for all Work performed in accordance with this Agreement, including all
reimbursable items and subconsultant fees, shall not exceed Eight Hundred Sixty
Seven Thousand Dollars and 00/100 ($867,000.00), without prior written authorization
from City. No billing rate changes shall be made during the term of this Agreement without
the prior written approval of City."
The total amended compensation reflects Consultant's additional compensation
for the increase in the construction period, to be performed in accordance with this
Amendment No. One, including all reimbursable items and subconsultant fees, in an
amount not to exceed One Hundred Eighty Seven Thousand Dollars and 001100
($187,000.00).
Griffin Structures, Inc. Page 1 14-12
3. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
[SIGNATURES ON NEXT PAGE]
Griffin Structures, Inc. Page 2 14-13
IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be
executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY' OFFICE
Date: 1 Z ?�
By: 'L,
Aar n C. rp
y Atto ey �11s12
3
ATTEST:
Date:
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Will O'Neill
Mayor
CONSULTANT: Griffin Structures, Inc. , a
California corporation
Date:
By:
Jonathan D Hughes
President
Date:
By:
Mark Hoglund
Secretary, Chief Financial Officer
[END OF SIGNATURES]
Griffin Structures, Inc. Page 3 14-14
ATTACHMENT D
ON -CALL PROFESSIONAL SERVICES AGREEMENT
WITH GEOCON WEST, INC. FOR
CENTRAL LIBRARY LECTURE HALL GEOTECHNICAL INSPECTIONS AND
SUPPORT SERVICES
THIS ON -CALL PROFESSIONAL SERVICES AGREEMENT ("Agreement") is
made and entered into as of this 9th day of January, 2024 ("Effective Date"), by and
between the CITY OF NEWPORT BEACH, a California municipal corporation and charter
city ("City"), and GEOCON WEST, INC., a California corporation ("Consultant"), whose
address is 6960 Flanders Drive, San Diego, CA 92121, and is made with reference to the
following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City desires to engage Consultant to provide geotechnical and material testing for
the Lecture Hall Construction Project ("Project").
C. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the professional services described in this Agreement.
D. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
retain Consultant to render professional services under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. TERM
The term of this Agreement shall commence on the Effective Date, and shall
terminate on December 31, 2027, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED
2.1 Consultant shall perform the on -call services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference ("Services"
or "Work"). Upon written request from the Project Administrator as defined herein,
Consultant shall provide a letter proposal for Services requested by the City (hereinafter
referred to as the "Letter Proposal'). The Letter Proposal shall include the following:
2.1.1 A detailed description of the Services to be provided;
14-15
2.1.2 The position of each person to be assigned to perform the Services,
and the name of the individuals to be assigned, if available,
and
2.1.3 The estimated number of hours and cost to complete the Services;
2.1.4 The time needed to finish the specific project.
2.2 No Services shall be provided until the Project Administrator has provided
written acceptance of the Letter Proposal. Once authorized to proceed, Consultant shall
diligently perform the duties in the approved Letter Proposal.
3. TIME OF PERFORMANCE
3.1 Time is of the essence in the performance of Services under this Agreement
and Consultant shall perform the Services in accordance with the schedule included in
Exhibit A. In the absence of a specific schedule, the Services shall be performed to
completion in a diligent and timely manner. The failure by Consultant to strictly adhere to
the schedule set forth in Exhibit A, if any, or perform the Services in a diligent and timely
manner may result in termination of this Agreement by City.
3.2 Notwithstanding the foregoing, Consultant shall not be responsible for
delays due to causes beyond Consultant's reasonable control. However, in the case of
any such delay in the Services to be provided for the Project, each party hereby agrees
to provide notice within two (2) calendar days of the occurrence causing the delay to the
other party so that all delays can be addressed.
3.3 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator as defined herein not later than ten (10) calendar
days after the start of the condition that purportedly causes a delay. The Project
Administrator shall review all such requests and may grant reasonable time extensions
for unforeseeable delays that are beyond Consultant's control.
3.4 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances, by
hand -delivery or mail.
4. COMPENSATION TO CONSULTANT
4.1 City shall pay Consultant for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Schedule of Billing
Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's
compensation for all Work performed in accordance with this Agreement, including all
reimbursable items and subconsultant fees, shall not exceed Two Hundred Forty Nine
Thousand Dollars and 001100 ($249,000.00), without prior written authorization from
City. No billing rate changes shall be made during the term of this Agreement without the
prior written approval of City.
Geocon West, Inc. Page 2
14-16
4.2 Consultant shall submit monthly invoices to City describing the Work
performed the preceding month. Consultant's bills shall include the name of the person
who performed the Work, a brief description of the Services performed and/or the specific
task in the Scope of Services to which it relates, the date the Services were performed,
the number of hours spent on all Work billed on an hourly basis, and a description of any
reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar
days after approval of the monthly invoice by City staff.
4.3 City shall reimburse Consultant only for those costs or expenses specifically
identified in Exhibit B to this Agreement or specifically approved in writing in advance by
City.
4.4 Consultant shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra Work" means any
Work that is determined by City to be necessary for the proper completion of the Project,
but which is not included within the Scope of Services and which the parties did not
reasonably anticipate would be necessary at the execution of this Agreement.
Compensation for any authorized Extra Work shall be paid in accordance with the
Schedule of Billing Rates as set forth in Exhibit B.
5. PROJECT MANAGER
5.1 Consultant shall designate a Project Manager, who shall coordinate all
phases of the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Consultant has designated Jelisa Adams to be its
Project Manager. Consultant shall not remove or reassign the Project Manager or any
personnel listed in Exhibit A or assign any new or replacement personnel to the Project
without the prior written consent of City. City's approval shall not be unreasonably
withheld with respect to the removal or assignment of non -key personnel.
5.2 Consultant, at the sole discretion of City, shall remove from the Project any
of its personnel assigned to the performance of Services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to complete
the Project on a timely basis as contemplated by this Agreement.
5.3 If Consultant is performing inspection services for City, the Project Manager
and any other assigned staff shall be equipped with a cellular phone to communicate with
City staff. The Project Manager's cellular phone number shall be provided to City.
6. ADMINISTRATION
This Agreement will be administered by the Public Works. City's Director of Public
Works or designee shall be the Project Administrator and shall have the authority to act
for City under this Agreement. The Project Administrator shall represent City in all matters
pertaining to the Services to be rendered pursuant to this Agreement.
Geocon West, Inc. Page 3
14-17
7. CITY'S RESPONSIBILITIES
To assist Consultant in the execution of its responsibilities under this Agreement,
City agrees to provide access to and upon request of Consultant, one copy of all existing
relevant information on file at City. City will provide all such materials in a timely manner
so as not to cause delays in Consultant's Work schedule.
8. STANDARD OF CARE
8.1 All of the Services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the Services required by this Agreement, and that it will
perform all Services in a manner commensurate with community professional standards
and with the ordinary degree of skill and care that would be used by other reasonably
competent practitioners of the same discipline under similar circumstances. All Services
shall be performed by qualified and experienced personnel who are not employed by City.
By delivery of completed Work, Consultant certifies that the Work conforms to the
requirements of this Agreement, all applicable federal, state and local laws, and legally
recognized professional standards.
8.2 Consultant represents and warrants to City that it has, shall obtain, and shall
keep in full force and effect during the term hereof, at its sole cost and expense, all
licenses, permits, qualifications, insurance and approvals of whatsoever nature that is
legally required of Consultant to practice its profession. Consultant shall maintain a City
of Newport Beach business license during the term of this Agreement.
8.3 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, or the failure of City to furnish timely information or to
approve or disapprove Consultant's Work promptly, or delay or faulty performance by
City, contractors, or governmental agencies.
9. HOLD HARMLESS
9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers and employees (collectively, the "Indemnified Parties") from and against any
and all claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorneys' fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate
(directly or indirectly) to any breach of the terms and conditions of this Agreement, any
Work performed or Services provided under this Agreement including, without limitation,
defects in workmanship or materials or Consultant's presence or activities conducted on
the Project (including the negligent, reckless, and/or willful acts, errors and/or omissions
of Consultant, its principals, officers, agents, employees, vendors, suppliers, consultants,
Geocon West, Inc. Page 4
subcontractors, anyone employed directly or indirectly by any of them or for whose acts
they may be liable, or any or all of them).
9.2 Notwithstanding the foregoing, nothing herein shall be construed to require
Consultant to indemnify the Indemnified Parties from any Claim arising from the sole
negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall
be construed as authorizing any award of attorneys' fees in any action on or to enforce
the terms of this Agreement. This indemnity shall apply to all claims and liability
regardless of whether any insurance policies are applicable. The policy limits do not act
as a limitation upon the amount of indemnification to be provided by Consultant.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis
and Consultant is not an agent or employee of City. The manner and means of
conducting the Work are under the control of Consultant, except to the extent they are
limited by statute, rule or regulation and the expressed terms of this Agreement. No civil
service status or other right of employment shall accrue to Consultant or its employees.
Nothing in this Agreement shall be deemed to constitute approval for Consultant or any
of Consultant's employees or agents, to be the agents or employees of City. Consultant
shall have the responsibility for and control over the means of performing the Work,
provided that Consultant is in compliance with the terms of this Agreement. Anything in
this Agreement that may appear to give City the right to direct Consultant as to the details
of the performance of the Work or to exercise a measure of control over Consultant shall
mean only that Consultant shall follow the desires of City with respect to the results of the
Services.
11. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or interest in the
Work to be performed. City agrees to cooperate with the Consultant on the Project.
12. CITY POLICY
Consultant shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points in order
to ensure the Project proceeds in a manner consistent with City goals and policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator informed on a
regular basis regarding the status and progress of the Project, activities performed and
planned, and any meetings that have been scheduled or are desired.
Geocon West, Inc. Page 5
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14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of Work, Consultant shall obtain, provide and maintain at its own expense during the term
of this Agreement or for other periods as specified in this Agreement, policies of insurance
of the type, amounts, terms and conditions described in the Insurance Requirements
attached hereto as Exhibit C, and incorporated herein by reference.
15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the Services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following shall be
construed as an assignment: The sale, assignment, transfer or other disposition of any
of the issued and outstanding capital stock of Consultant, or of the interest of any general
partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or
joint -venture or syndicate or co -tenancy, which shall result in changing the control of
Consultant. Control means fifty percent (50%) or more of the voting power or twenty-five
percent (25%) or more of the assets of the corporation, partnership or joint -venture.
16. SUBCONTRACTING
The subcontractors authorized by City, if any, to perform Work on this Project are
identified in Exhibit A. Consultant shall be fully responsible to City for all acts and
omissions of any subcontractor. Nothing in this Agreement shall create any contractual
relationship between City and any subcontractor nor shall it create any obligation on the
part of City to pay or to see to the payment of any monies due to any such subcontractor
other than as otherwise required by law. City is an intended beneficiary of any Work
performed by the subcontractor for purposes of establishing a duty of care between the
subcontractor and City. Except as specifically authorized herein, the Services to be
provided under this Agreement shall not be otherwise assigned, transferred, contracted
or subcontracted out without the prior written approval of City.
17. OWNERSHIP OF DOCUMENTS
17.1 Each and every report, draft, map, record, plan, document and other writing
produced, including but not limited to, websites, blogs, social media accounts and
applications (hereinafter "Documents"), prepared or caused to be prepared by Consultant,
its officers, employees, agents and subcontractors, in the course of implementing this
Agreement, shall become the exclusive property of City, and City shall have the sole right
to use such materials in its discretion without further compensation to Consultant or any
other party. Additionally, all material posted in cyberspace by Consultant, its officers,
employees, agents and subcontractors, in the course of implementing this Agreement,
shall become the exclusive property of City, and City shall have the sole right to use such
materials in its discretion without further compensation to Consultant or any other party.
Consultant shall, at Consultant's expense, provide such Documents, including all logins
and password information to City upon prior written request.
Geocon West, Inc. Page 6
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17.2 Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed Documents for other projects
and any use of incomplete Documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived against Consultant, and City assumes
full responsibility for such changes unless City has given Consultant prior notice and has
received from Consultant written consent for such changes.
17.3 All written documents shall be transmitted to City in formats compatible with
Microsoft Office and/or viewable with Adobe Acrobat.
18. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the Services in this Agreement, shall be kept confidential
unless City expressly authorizes in writing the release of information.
19. INTELLECTUAL PROPERTY INDEMNITY
Consultant shall defend and indemnify City, its agents, officers, representatives
and employees against any and all liability, including costs, for infringement or alleged
infringement of any United States' letters patent, trademark, or copyright, including costs,
contained in Consultant's Documents provided under this Agreement.
20. RECORDS
Consultant shall keep records and invoices in connection with the Services to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement and any Services,
expenditures and disbursements charged to City, for a minimum period of three (3) years,
or for any longer period required by law, from the date of final payment to Consultant
under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of City to examine, audit and make transcripts or
copies of such records and invoices during regular business hours. Consultant shall allow
inspection of all Work, data, Documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment to Consultant
under this Agreement.
21. WITHHOLDINGS
City may withhold payment to Consultant of any disputed sums until satisfaction of
the dispute with respect to such payment. Such withholding shall not be deemed to
constitute a failure to pay according to the terms of this Agreement. Consultant shall not
discontinue Work as a result of such withholding. Consultant shall have an immediate
right to appeal to the City Manager or designee with respect to such disputed sums.
Consultant shall be entitled to receive interest on any withheld sums at the rate of return
Geocon West, Inc. Page 7
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that City earned on its investments during the time period, from the date of withholding of
any amounts found to have been improperly withheld.
22. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than what would have
resulted if there were not errors or omissions in the Work accomplished by Consultant,
the additional design, construction and/or restoration expense shall be borne by
Consultant. Nothing in this Section is intended to limit City's rights under the law or any
other sections of this Agreement.
23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants in connection with the Project.
24. CONFLICTS OF INTEREST
24.1 Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act") and/or Government Code §§ 1090 et
sea., which (1) require such persons to disclose any financial interest that may
foreseeably be materially affected by the Work performed under this Agreement, and (2)
prohibit such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
24.2 If subject to the Act and/or Government Code §§ 1090 et sea., Consultant
shall conform to all requirements therein. Failure to do so constitutes a material breach
and is grounds for immediate termination of this Agreement by City. Consultant shall
indemnify and hold harmless City for any and all claims for damages resulting from
Consultant's violation of this Section.
25. NOTICES
25.1 All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this Agreement shall be given in writing,
and conclusively shall be deemed served when delivered personally, or on the third
business day after the deposit thereof in the United States mail, postage prepaid, first-
class mail, addressed as hereinafter provided.
25.2 All notices, demands, requests or approvals from Consultant to City shall
be addressed to City at:
Attn: Director of Public Works
Public Works
City of Newport Beach
100 Civic Center Drive
PO Box 1768
Newport Beach, CA 92658
Geocon West, Inc. Page 8
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25.3 All notices, demands, requests or approvals from City to Consultant shall
be addressed to Consultant at:
Attn: Jelisa Adams
Geocon West, Inc.
6960 Flanders Drive
San Diego, CA 92121
26. CLAIMS
26.1 Unless a shorter time is specified elsewhere in this Agreement, before
making its final request for payment under this Agreement, Consultant shall submit to
City, in writing, all claims for compensation under or arising out of this Agreement.
Consultant's acceptance of the final payment shall constitute a waiver of all claims for
compensation under or arising out of this Agreement except those previously made in
writing and identified by Consultant in writing as unsettled at the time of its final request
for payment. Consultant and City expressly agree that in addition to any claims filing
requirements set forth in the Agreement, Consultant shall be required to file any claim
Consultant may have against City in strict conformance with the Government Claims Act
(Government Code sections 900 et seq.).
26.2 To the extent that Consultant's claim is a "Claim" as defined in Public
Contract Code section 9204 or any successor statute thereto, the Parties agree to follow
the dispute resolution process set forth therein. Any part of such "Claim" remaining in
dispute after completion of the dispute resolution process provided for in Public Contract
Code section 9204 or any successor statute thereto shall be subject to the Government
Claims Act requirements requiring Consultant to file a claim in strict conformance with the
Government Claims Act. To the extent that Contractor/Consultant's claim is not a "Claim"
as defined in Public Contract Code section 9204 or any successor statute thereto,
Consultant shall be required to file such claim with the City in strict conformance with the
Government Claims Act (Government Code sections 900 et seq.).
27. TERMINATION
27.1 In the event that either party fails or refuses to perform any of the provisions
of this Agreement at the time and in the manner required, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) calendar days, or if more than two (2) calendar days are reasonably required
to cure the default and the defaulting party fails to give adequate assurance of due
performance within two (2) calendar days after receipt of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, and
thereafter diligently take steps to cure the default, the non -defaulting party may terminate
the Agreement forthwith by giving to the defaulting party written notice thereof.
27.2 Notwithstanding the above provisions, City shall have the right, at its sole
and absolute discretion and without cause, of terminating this Agreement at any time by
giving no less than seven (7) calendar days' prior written notice to Consultant. In the
Geocon West, Inc. Page 9
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event of termination under this Section, City shall pay Consultant for Services
satisfactorily performed and costs incurred up to the effective date of termination for which
Consultant has not been previously paid. On the effective date of termination, Consultant
shall deliver to City all reports, Documents and other information developed or
accumulated in the performance of this Agreement, whether in draft or final form.
28. PREVAILING WAGES
28.1 Pursuant to the applicable provisions of the Labor Code of the State of
California, not less than the general prevailing rate of per diem wages including legal
holidays and overtime Work for each craft or type of workman needed to execute the
Work contemplated under the Agreement shall be paid to all workmen employed on the
Work to be done according to the Agreement by the Consultant and any subcontractor.
In accordance with the California Labor Code (Sections 1770 et seq.), the Director of
Industrial Relations has ascertained the general prevailing rate of per diem wages in the
locality in which the Work is to be performed for each craft, classification, or type of
workman or mechanic needed to execute the Agreement. A copy of said determination
is available by calling the prevailing wage hotline number (415) 703-4774, and requesting
one from the Department of Industrial Relations. The Consultant is required to obtain the
wage determinations from the Department of Industrial Relations and post at the job site
the prevailing rate or per diem wages. It shall be the obligation of the Consultant or any
subcontractor under him/her to comply with all State of California labor laws, rules and
regulations and the parties agree that the City shall not be liable for any violation thereof.
28.2 Unless otherwise exempt by law, Consultant warrants that no contractor or
subcontractor was listed on the bid proposal for the Services that it is not currently
registered and qualified to perform public work. Consultant further warrants that it is
currently registered and qualified to perform "public work" pursuant to California Labor
Code section 1725.5 or any successor statute thereto and that no contractor or
subcontractor will engage in the performance of the Services unless currently registered
and qualified to perform public work.
29. STANDARD PROVISIONS
29.1 Recitals. City and Consultant acknowledge that the above Recitals are true
and correct and are hereby incorporated by reference into this Agreement.
29.2 Compliance with all Laws. Consultant shall, at its own cost and expense,
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted. In addition, all Work prepared by Consultant shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be subject
to approval of the Project Administrator and City.
29.3 Waiver. A waiver by either party of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent breach
Geocon West, Inc. Page 10
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of the same or any other term, covenant or condition contained herein, whether of the
same or a different character.
29.4 Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions herein.
29.5 Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Scope of Services or any other
attachments attached hereto, the terms of this Agreement shall govern.
29.6 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of the Agreement or any other rule of
construction which might otherwise apply.
29.7 Amendments. This Agreement may be modified or amended only by a
written document executed by both Consultant and City and approved as to form by the
City Attorney.
29.8 Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
29.9 Controlling Law and Venue. The laws of the State of California shall govern
this Agreement and all matters relating to it and any action brought relating to this
Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
29.10 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because race, religious creed, color, national origin,
ancestry, physical handicap, medical condition, marital status, sex, sexual orientation,
age or any other impermissible basis under law.
29.11 No Attorneys' Fees. In the event of any dispute or legal action arising under
this Agreement, the prevailing party shall not be entitled to attorneys' fees.
29.12 Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one (1) and the same instrument.
[SIGNATURES ON NEXT PAGE]
Geocon West, Inc. Page 11
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTORN Y'§ OFFICE
Date: / ;;!- 12-3
By:
aro C. rp �►s
Attor e
ATTEST:
Date:
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
Bv:
Will O'Neill
Mayor
CONSULTANT: Geocon
California corporation
Date:
Bv:
William J. Lydon
Chief Financial Officer
Date:
By:
Jelisa Thomas Adams
Vice President
[END OF SIGNATURES]
Attachments: Exhibit A - Scope of Services
Exhibit B - Schedule of Billing Rates
Exhibit C - Insurance Requirements
West, Inc., a
Geocon West, Inc. Page 12
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EXHIBIT A
SCOPE OF SERVICES
Geocon West, Inc. Page A-1 14-27
EXHIBIT A
Scope of Services
Geotechnical Consultation. Provide consultation as necessary to the design and construction
team. Review, stamp, and sign project plans as necessary. Prepare a letter to assume the role of
the project Geotechnical Engineer of Record letter for the Building Official. Attend team
meetings, respond to BFI's, and provide additional or alternative design recommendations as
necessary.
Testing & Inspection. Provide inspector(s) (Grading/Deputy/ or Special Inspector) as required
for the project during the grading and construction period. The inspector would be equipped
with a vehicle and sufficient field-testing equipment to provide in -place density test results in
the field, to provide inspection during placement of steel reinforcement, concrete, and bolted
and welded connections, as well as to collect samples for both earth and materials testing.
Site Observation. Site visits by our engineer and/or geologist would be performed where site
conditions require a licensed professional to perform inspections. In addition, geologist or
engineer time would be incurred for site visits, meetings and miscellaneous consultation during
the construction period.
Laboratory Testing. Perform all necessary laboratory soil testing required for project support
and report preparation. The quantity and type of tests performed will depend upon the conditions
encountered. The actual cost for laboratory tests would be invoiced in accordance with our
Schedule of Fees. Where possible all tests will be performed in our in-house laboratory;
however, an outside laboratory may also be utilized on occasion.
Report Preparation and Submittal. Upon completion of the site grading, foundation
installation, compaction testing, and materials testing, reports will be prepared as required by
the Building Official.
The inspection and testing services required for this project may include, but may not be limited
to the following:
• Observation and Testing of all Earth Materials Placed and Compacted in Building Pad
• Observation and Testing of all Subgrade, Base, and Asphalt -Concrete
• Approval of Excavation Bottoms for Foundations, Trenches, Pits
• Observation of Drilled Excavations
• Concrete Observation and Sampling
• Drilled -In -Anchor Inspection and Testing
• Structural Steel Bolting Inspection
• Reinforced Concrete Inspection
• Structural Masonry Inspection
• Structural Steel Welding Inspection and UT Testing
• Bolting Inspection and Testing
• Framing and Nailing Inspection
• Shop Inspection
• Laboratory Testing of Soil, Concrete, Masonry, Grout, Rebar, Bolts
14-28
EXHIBIT B
SCHEDULE OF BILLING RATES
Geocon West, Inc. Page B-1 14-29
GEOCO
W E S T. I N C.
G E O T E C H N I C A L u ENVIRONMENTAL ri MATERI A L S
2020 SCHEDULE OF FEES
PROFESSIONAL. SERVICES
Word Processor/Non-Technical Assistant/Draftsman/Dispatcher............................................. $90/hr
Engineering Assistant/Lab Technician..................................................................................................................................... 90/hr
Engineering Field Technician (Earthwork/Compaction Testing/Backfill)....................................................................... *80 (110 PW)/hr
Special Inspector (Concrete, Rebar, Masonry, Welding, etc.)...................................................................................... *85 (115 PW)/hr
Engineering Inspector (Bottom Aonroval / Shorina l Foundations / Piles)................................................................ *100 (130 PW) Ihr
Staff Engineer/Geologist
ProjectEngineer/Geologist .......................................................................................................................
SeniorProject Engineer/Geologist ............................................................................................................
SeniorEngineer/Geologist ........................................................................................................................
Associate Engineer/Geologist...................................................................................................................
Principal Engineer/GeologistlLitigation Support........................................................................................
AttorneyFees (General).........................................................................................................................
Depositionor Court Appearance.................................................................................................
Overtime/Saturday Rate/Night Rate (7pm — 6am wl 8-Hr minimum per call out) ........................
Sundayand Holiday Rate............................................................................................................
Minimum Field Services Fee (per day or per call-out).................................................................
Short -Notice Cancellation (after 4 pm of the day prior to the scheduled inspection time) ...........
Short -Notice Cancellation (u on or after arrival at 'obsite)
............................... *120/hr
..... ... I....I................. *140/hr
............. I ........ ....... *150/hr
... ....... ............... I..... *170/hr
............................... *195/hr
.......I ....................... 250/hr
3501hr
...... . ........................ 400/h r
1.5 X Regular Hourly Rate
2 X Regular Hourly Rate
4 Hours
......................................... 4 Hours
4 Hours
pl......
......................................... ........................................... 1...........
*Prevailing Wage (PW) California Labor Code §1720, et. Seq add $30/hr
EQUIPMENT, MATERIALS, & ANALYTICAL TESTS
Nuclear Density Gauge ....... ......... .........
................. $10/hr
55-Gallon Drum ......................................................................
65/ea
Sand Cone Testing Equipment.. .........................................
10/hr
Visgeen (6 mil 20X100')......................................................
135/roll
Vehicle................................................................................
10/hr
Traffic Cones/Barricades....................................................
35/day
Special Inspection Equipment .............................................
5/hr
TPHg(EPA 8015B) ....................................
................ ....... .70/ea
Asphalt Cold Patch/Concrete (60-lb.), Cement (94-lb.) ....20/bag
TPHd/TPHmo.................................................
(EPA 8015M) 75/ea
GPS Unit.........................................................................160/day
TPH Carbon Chain Breakdown ....................
(EPA 8015M) 110/ea
Pick-up Truck .................... .................. .............
.............. 125/day
Methanol andlor Ethanol (EPA 8015M)
...................... 110/ea
Direct -Push Rig/Operator.................................1651190(PW)*Ihr
Volatile Organic Compounds .......................
(EPA 8260B)110/ea
Direct -Push Sample Liner ...................................................
101ea
Semi -Volatile Organic Compounds.................
(EPA 8270)180/ea
Hand -Auger .............. ........................................................
401day
PAHs (EPA 8270SIM)...................... ............
....................... 160/ea
Soil Sample Tube (Brass or Stainless) .............................
101ea
CAM 17 Metals (EPA 60106).............................................170/ea
Bailer (Reusable).... ..........................................................
33/day
Single Metal ....................................................(EPA
601013) 20/ea
Bailer (Disposable) .........................................
__................ 151ea
Hexavalent Chrome (EPA 7199)
..............601ea
Stainless Sampling Pump .........................
................... $150/day
Organochlorine Pesticides (EPA 8081)..............................
110/ea
Battery -Powered Pump....................................................751day
Organ ophosphorus Pesticides (EPA 8141) ........................125/ea
Water Level Indicator ..........................................
............. 40/day
Chlorinated Herbicides (EPA 8151).... ................................
125/ea
Interface Probe................................................................85/day
PCBs (EPA 8082)...................................................
............. 75/ea
Photo -Ionization Meter ........ ........... ................................
125/day
Soil pH (EPA 9045C).........................................
.................... 201ea
Combustible Gas Meter.................................................125/day
WET or TCLP Extraction.......................................................75/ea
pH/Conductivity/Temperature Meter ..................
.............. 50/day
EPA 5035 Sample Kits..........................................................25/ea
Turbidity Meter ..................................... ........................
_..80/day
Asbestos (PLM)....................................................................201ea
Air Sampling Pump..........................................................80/day
Asbestos (400-point count) ............................................
........45/ea
Level D PPE/Decon Rinse Equipment.............................501day
Sample Compositing ...............................................
201composite
Concrete Coring Equipment..........................................1651day
48-hour Turnaround Time .... ..................................
60% surcharge
Generator or Air Compressor . .......................................
100/day
72-hour Turnaround Time ............. ...............
.......... 40% surcharge
Distilled Water (5-gallon).................... ..........................
_...15/ea
15520 Rockfield Boulevard, Suite J ■ Irvine, CA 92618 ■ Telephone i949) 491-6570 ■ oc@geoconinc.com
14-30
LA130RATORY TESTS*
COMPACTION CURVES
(D6981D1557lT99IT108) 4-inch mold.............................$2501ea
(D6981D15571T991T108) 6-inch mold...............................2501ea
(CT 216) California Impact...............................................2501ea
Check Point......................................................................1001ea
(D1632/CT312) Soil Cement Cyl. Fabrication (Set of 3) .1501set
(D16321CT312) Soil Cement Cyl. Fabrication (Addtl. Spec.) 501ea
(D16331CT312) Soil Cement Comp. Strength (Set of 3) 3001set
(D16331CT312) Soil Cement Comp. Strength (Addtl. Spec.) I001ea
SOIL AND AGGREGATE STABILITY
(D28441CT301) Resistance Value ................................. $2851ea
(D28441CT301) Resistance Value, Treated .................... 2901ea
(D1883) California Bearing Ratio ..................................... 5301ea
(C977) Stabilization Ability of Lime..................................1851ea
(D1883) Calif. Bearing Ratio (Army Corp of Engineers) , 1051ea
CHEMICAL ANALYSIS
(G1871CT6431T288) pH and Resistivity ... ....................... $1501ea
(D4972fr289) pH Only ......... .............................................. 501ea
(CT417) Sulfate Content .................................................. 1001ea
(CT422) Chloride Content ...... .................... ..................... 1001ea
(D2974) Organic Content .................. ................................. 751ea
PERMEABILITY, CONSOLIDATION AND EXPANSION
(D5084) Permeability, Flexible Wall...............................$2701ea
(D5856) Permeability, Rigid Wall .............................. ........ 2601ea
(D2434) Permeability, Constant Head..............................2801ea
(D2434) Permeability, FHA Slab -on -Grade ...................... 1101ea
(D2434) Permeability, Hourly ................ ............................. 551ea
(D24351T216) Consolidation (6 pts. wl Unload) ...............3501ea
(D24351T216) Consolidation Additional Point wl Unload .... 651ea
(D4546) Swell/Compression Testing & Density................1251ea
(D4546) Swell/Settlement Testing & Density (ea. addtl. pt.) 851ea
(D4546) Swell/Settlement Testing & Density (County) ..... 1 001ea
(D4546) Swell/Settlement Testing & Density (FHA) ..........901ea
(D4829) Expansion index of Soils....................................225Iea
STEEL TESTING
Reinforcing Steel Tests:
(A370) Tensile Strength & Elongation
#11 Bar & Smaller ........................................... $1001ea
#14 Bar............................................................. 1251ea
#18 Bar (Proof Test) ............................ .............. 1501ea
(A370) Bend Test
#11 Bar & Smaller ............................................. $501ea
#14 & #18 Bar ..................................................... 701ea
A370 Tensile - Mechanically Spliced Bar _
#11 Bar &Smaller ..........................................
. $1501ea
#14 Bar & Larger...............................................1901ea
(A370) Tensile — Electric Resist. Butt Splice w1 Control.. 150/ea
(A370) Straightening of bar (if required) ............................ 251ea
Structural Steel Tests:
(A370) Machining & Prep of Test Specimen... ......... Cost + 20%
(A370) Tensile Strength & Elongation
Up to 200,000 Ibs............................................ $1001ea
200,000 — 300,000 Ibs........................ ............... 1251ea
300,000 — 400,000 lbs.....................................................1501ea
SOIL AND AGGREGATE PROPERTIES -
(D422IT88) Particle Size, Hydrometerwlout Sieve ...........
$2101ea
(C1361D69131T27) Sieve, Coarse to Fine wl #200 Wash ....
1501ea
(Cl361D69131T27) Sieve, Coarse or Fine w1 #200 Wash ....
1251ea
(C1361D69131T27) Sieve, Coarse or Fine No #200 Wash
... 1001ea
(Cl 171D11401T11) Materials Finer than #200 .......................901ea
(D22161T2651CT226) Moisture Content................................301ea
(D2487/D2488) Visual Soil Classification ....... ....................... 301ea
(D2937) Density of In -Place Soil, Drive-Cyl. Method.............451ea
(D4943) Shrinkage Factors of Soils, Wax Method ......... ........ 551ea
(C 131105351CT211) L.A. Abrasion Resistance .................
$2001ea
(C1421T112) Clay Lumps and Friable Particles ...................1701ea
SOIL AND AGGREGATE PROPERTIES (CONTD.)
(C1231T113) Light Weight Particles.....................................2451ea
(D37441CT229IT210) Durability Index Fine .........................1651ea
(D3744/CT2291T210) Durability Index Coarse ....................1651ea
(CT227) Cleanness Value...................................................1651ea
(D4791) Flat & Elongated Particles ................ .....................
1501ea
(D6931CT205) Percent Crushed Particles...........................1451ea
(D5821) Percent. of Fractured Particles, Coarse Aggregatel401ea
(C401CT2131T21) Organic Impurities.....................................751ea
(C235) Soft Hardness (Scratch Hardness) .........................
1001ea
(C881CT2141T104) Sulfate Soundness ................................
4101ea
(C1252IT304) Uncompact, Void Content, Fine Aggregate..1501ea
(C 1 27/CT206/T85) Coarse Specific Gravity ........................1251ea
(C1281CT2071T84) Fine Specific Gravity.............................1501ea
(D8541CT2091T100) Specific Gravity of Soil ........................1501ea
(C291CT212IT19) Unit Weight & Percent Voids.. ............
90/ea
(D24191CT2171T176) Sand Equivalent ................................
1101ea
(D43181CT2041T891T90) Plastic Index (Plastic/Liq. Limit)
..2001ea
(D43181CT204IT89) Liquid Limit ..........................................
1001ea
(D43181CT2041T90) Plastic Limit ....................... ..................
1001ea
(C330) Spec. for Lightweight Aggregates, Struc. Concrete.. Quote
SHEAR STRENGTH
(D2166) Unconfined Compression ....................................
$1001ea
(D3080IT236) Direct Shear (3 points)................................3251set
(D30801T236) Direct Shear Addtl. Pointstea. residual pass 1001ea
(D2850) Unconsolidated-Undrained Triaxial Shear ...........
_1151ea
(D2850) Unconsolidated-Undrained Triaxial Staged ...........1601ea
(D4767) Consolidated-Undrained Triaxial Shear.................2651ea
(D4767) Con sol idated- U nd rained Triaxial Staged ...............3401ea
(EM1110) Consolidated -Drained Triaxial Shear ............ ......
3751ea
(EM1110) Consolidated -Drained Triaxial Staged ................4801ea
MASONRY**
Concrete Block Test (Sets of 3 Required):
(C140) Unit Weight Moisture Content & Absorption ..........
$1951ea
(C140) Moisture ContentlAbsorption (ea. addtl. specimen) ..651ea
(C140) Compression Test ........... ........................................
1951ea
(C140) Compression Test (ea. addtl. specimen) ..................651ea
(C426) Linear Drying Shrinkage ................... ......................
2851ea
(C1091UBC 21-16) Mortar Cylinder (2"x4") ............... ...........
301ea
(C942) Grout Prism (3"x3°x6"), trimming included.................351ea
Masonry Prism (Assemblage):
(C1314) 8"x8"x16" — 8"x12"x16.. .......................................
$2001ea
-2-
14-31
LABORATORY TESTS* (CONTINUED)
Pre -stressing Wire & Tendon Tests:
(C1314) 8"xl6"xl6"—10"x12"xl6".....................................2251ea
(A421) Tensile Strength, Single Wire ............................
$1501ea
(C1314) 12" x12" x16"—12"x16" x16"...................................2501ea
(A416) Tensile Strength, 7-Wire Strand ...................
....... 1751ea
(C1314) Larger than 12"x16"x16.......................................... Quote
High Strength Bolt, Nut, & Washer Tests:
Brick Test (Set of 5 Specimens):
(A3251A490) Tensile Test on Bolts.. ..................
$1001ea
(C67) 24-Hour Absorption, Cold Water............................. $2251set
(A563) Proof Load Test on Nuts ......................................
1001ea
(C67) 5-Hour Absorption, Boiling Water.......................... $2251set
(A3251A490) Hardness Test on Bolts ................................
501ea
(C67) Compression Test or Modulus of Rupture.............. $2551set
(A536) Hardness Test on Nuts ..........................................
501ea
(C67) Each Additional Specimen ........................................... 451ea
(F436) Hardness Test on Washers ...................................
501ea
CONCRETE**
Weld Specimen Tests:
Mix Designs:
(E164) Ultrasonic Examination............................Quote
(AC12111AC1214) Concrete Mix Design ............................. $3501ea
Machining & Prep of Test Specimen ........................Cost
+ 20%
(AC12111AC1214) Review of Concrete Mix Design ..............3501ea
(E381) Macrotech Test (3 Faces) ......................................
$355
(C192) Concrete Trial Mix (includes equipment & labor) ..... 4951ea
ASPHALT TESTING
Concrete Properties:
Asphalt Properties:
(C39/CT5211T22) Comp. Strength, Concrete Cy1. .............. $301ea
(D27261CT3081T166) Bulk Spec. Gray. Compacted HMA$1001ea
(C421CT5211T22) Comp. Strength, ConcretelGunite Core .... 601ea
(D15601CT366) Stabilometer Value (HVEEM) ...............
2001ea
(C781CT523) Flex. Strength of 6"4"x21" Concrete Beam ... 1251ea
(D2041) Theoretical Max Specific Gravity .......................1751ea
(C174) Length Measuring of Drilled Cores ........ ............. ....... 751ea
(D5444) Sieve Analysis of Extracted Asphalt ..................
2151ea
(C1140) Shotcrete Panel -Coring & Testing (Set of 3)......... 2901set
(D63071CT382) Percent Asphalt, Ignition Method,......,..
1501ea
(C1140) Shotcrete Panel (each addtl, specimen)..................901ea
(D1188) Unit Weight of Asphalt Core .............. ...................
651ea
(C496) Static Modulus of Elasticity ...................................... 2001ea
MISCELLANEOUS TESTING SERVICES
(C496) Drying Shrinkage (Set of 3, up to 28 days) ............. 3951set
Calibration of Hydraulic Ram:
(C642) Spec. Gravity, Absorp., Voids in Hardened Concrete951ea
100 Ton & Under............................................................$2001ea
101 Tons -- 200 Tons.. . ............... ....................................
300/ea
(F1869) Vapor Emission Rate, Concrete Subfloor ................501ea
Use of Universal Testing Machine:
UTM with One Operator................................................$3201ea
Additional Technician ...................................Regular Tech Rate
Spray Applied Fireproofing_
(E6051E736) Fireproofing Oven Dry Dens itylThickness..$901ea
*2X Surcharge on rush turn -around for laboratory testing.
**Fee applies for sample storage, testing, or disposal.
Z. Listed are typical charges for the services most frequently performed by Geocon. Prices for unlisted services as well as special
quotations for programs involving volume work will be provided upon request. Laboratory test prices shown are for laboratory work only,
and include reporting of routine results not calling for comments, recommendations or conclusions.
2. Sampling and testing is conducted in substantial conformance with the latest applicable or designated specifications of the American
Society for Testing and Materials, Caltrans, American Association of State Highway and Transportation Officials, or other pertinent
agencies.
3. Saturday, night work, and overtime hours are charged at time and one-half; Sundays and holidays at double time. Per diem is $155.00
per day when location of work dictates.
4. Equipment and materials will be billed at cost plus 15%. Outside services including subcontractors and rental of special equipment are
billed at cost plus 15%. Hourly services are billed portal to portal from closest office in accordance with the stated hourly rates herein,
with a minimum two-hour charge
14-32
EXHIBIT C
INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES
1. Provision of Insurance. Without limiting Consultant's indemnification of City, and
prior to commencement of Work, Consultant shall obtain, provide and maintain at
its own expense during the term of this Agreement, policies of insurance of the
type and amounts described below and in a form satisfactory to City. Consultant
agrees to provide insurance in accordance with requirements set forth here. If
Consultant uses existing coverage to comply and that coverage does not meet
these requirements, Consultant agrees to amend, supplement or endorse the
existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coverage Requirements.
A. Workers' Compensation Insurance. Consultant shall maintain Workers'
Compensation Insurance, statutory limits, and Employer's Liability
Insurance with limits of at least one million dollars ($1,000,000) each
accident for bodily injury by accident and each employee for bodily injury by
disease in accordance with the laws of the State of California, Section 3700
of the Labor Code.
Consultant shall submit to City, along with the certificate of insurance, a
Waiver of Subrogation endorsement in favor of City, its City Council, boards
and commissions, officers, agents, volunteers and employees.
B. General Liability Insurance. Consultant shall maintain commercial general
liability insurance, and if necessary umbrella liability insurance, with
coverage at least as broad as provided by Insurance Services Office form
CG 00 01, in an amount not less than one million dollars ($1,000,000) per
occurrence, two million dollars ($2,000,000) general aggregate. The policy
shall cover liability arising from premises, operations, personal and
advertising injury, and liability assumed under an insured contract (including
the tort liability of another assumed in a business contract).
C. Automobile Liability Insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of Consultant
arising out of or in connection with Work to be performed under this
Agreement, including coverage for any owned, hired, non -owned or rented
vehicles, in an amount not less than one million dollars ($1,000,000)
combined single limit each accident.
Geocon West, Inc. Page C-1 14-33
D. Professional Liability (Errors & Omissions) Insurance. Consultant shall
maintain professional liability insurance that covers the Services to be
performed in connection with this Agreement, in the minimum amount of
one million dollars ($1,000,000) per claim and two million dollars
($2,000,000) in the aggregate. Any policy inception date, continuity date,
or retroactive date must be before the Effective Date of this Agreement and
Consultant agrees to maintain continuous coverage through a period no
less than three years after completion of the Services required by this
Agreement.
4. Other Insurance Requirements. The policies are to contain, or be endorsed to
contain, the following provisions:
A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Agreement shall be endorsed to waive subrogation against
City, its City Council, boards and commissions, officers, agents, volunteers
and employees or shall specifically allow Consultant or others providing
insurance evidence in compliance with these requirements to waive their
right of recovery prior to a loss. Consultant hereby waives its own right of
recovery against City, and shall require similar written express waivers from
each of its subconsultants.
B. Additional Insured Status. All liability policies including general liability,
excess liability, pollution liability, and automobile liability, if required, but not
including professional liability, shall provide or be endorsed to provide that
City, its City Council, boards and commissions, officers, agents, volunteers
and employees shall be included as insureds under such policies.
C. Primary and Non Contributory. All liability coverage shall apply on a primary
basis and shall not require contribution from any insurance or self-insurance
maintained by City.
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days' notice of cancellation (except for nonpayment for which ten
(10) calendar days' notice is required) or nonrenewal of coverage for each
required coverage.
5. Additional Agreements Between the Parties. The parties hereby agree to the
following:
A. Evidence of Insurance. Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a
waiver of subrogation endorsement for workers' compensation and other
endorsements as specified herein for each coverage. Insurance certificates
and endorsement must be approved by City's Risk Manager prior to
commencement of performance. Current certification of insurance shall be
kept on file with City at all times during the term of this Agreement. The
certificates and endorsements for each insurance policy shall be signed by
a person authorized by that insurer to bind coverage on its behalf. At least
Geocon West, Inc. Page C-2 14-34
fifteen (15) days prior to the expiration of any such policy, evidence of
insurance showing that such insurance coverage has been renewed or
extended shall be filed with the City. If such coverage is cancelled or
reduced, Consultant shall, within ten (10) days after receipt of written notice
of such cancellation or reduction of coverage, file with the City evidence of
insurance showing that the required insurance has been reinstated or has
been provided through another insurance company or companies. City
reserves the right to require complete, certified copies of all required
insurance policies, at any time.
B. City's Right to Revise Requirements. City reserves the right at any time
during the term of the Agreement to change the amounts and types of
insurance required by giving Consultant sixty (60) calendar days' advance
written notice of such change. If such change results in substantial
additional cost to Consultant, City and Consultant may renegotiate
Consultant's compensation.
C. Right to Review Subcontracts. Consultant agrees that upon request, all
agreements with subcontractors or others with whom Consultant enters into
contracts with on behalf of City will be submitted to City for review. Failure
of City to request copies of such agreements will not impose any liability on
City, or its employees. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors. For CGL coverage,
subcontractors shall provide coverage with a format at least as broad as CG
20 38 04 13.
D. Enforcement of Agreement Provisions. Consultant acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Consultant of non-compliance with any requirement imposes no additional
obligations on City nor does it waive any rights hereunder.
E. Requirements not Limiting. Requirements of specific coverage features or
limits contained in this Section are not intended as a limitation on coverage,
limits or other requirements, or a waiver of any coverage normally provided
by any insurance. Specific reference to a given coverage feature is for
purposes of clarification only as it pertains to a given issue and is not
intended by any party or insured to be all inclusive, or to the exclusion of
other coverage, or a waiver of any type. If the Consultant maintains higher
limits than the minimums shown above, the City requires and shall be
entitled to coverage for higher limits maintained by the Consultant. Any
available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
F. Self -insured Retentions. Any self -insured retentions must be declared to
and approved by City. City reserves the right to require that self -insured
retentions be eliminated, lowered, or replaced by a deductible. Self-
Geocon West, Inc. Page C-3 14-35
insurance will not be considered to comply with these requirements unless
approved by City.
G. City Remedies for Non -Compliance. If Consultant or any subconsultant fails
to provide and maintain insurance as required herein, then City shall have
the right but not the obligation, to purchase such insurance, to terminate this
Agreement, or to suspend Consultant's right to proceed until proper
evidence of insurance is provided. Any amounts paid by City shall, at City's
sole option, be deducted from amounts payable to Consultant or reimbursed
by Consultant upon demand.
H. Timely Notice of Claims. Consultant shall give City prompt and timely notice
of claims made or suits instituted that arise out of or result from Consultant's
performance under this Agreement, and that involve or may involve
coverage under any of the required liability policies. City assumes no
obligation or liability by such notice, but has the right (but not the duty) to
monitor the handling of any such claim or claims if they are likely to involve
City.
Consultant's Insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of the
Work.
Geocon West, Inc. Page C-4 14-36
ATTACHMENT E
IRVINE COMPANY
Since 1864
Peter Tauscher
City of Newport Beach
Public Works Department
ioo Civic Center Drive
Newport Beach, CA 92660
OFFICE
PROPE RT I E S
October 26, 2023
Subject: Newport Beach Library Lecture Hall, 998 Avocado Avenue, Newport Beach, CA
New 9815 SF freestanding building in parking lot
Construction drawings (bid set), dated 9/6/23, received on 9/28/23
3rd review (other reviews dated 8/11/22 and 9/15/22)
Dear Mr. Tauscher:
Thank you for making many of the changes requested in the attached letters, dated 8/11/22 and 9/15/22.
This is an approval letter, with conditions.
Irvine Company has reviewed the referenced drawings, in accordance with
Section 2.2 of the Declaration of Special Land Use Restrictions ("SLURs"),
dated 3/11/92, and the drawings are acceptable, subject to:
1) The maximum square footage on the library site ("Area 4")
not exceeding 74,000 SF, as stated on Sheet Ao.4.
2) The color and finish of the new poured -in -place concrete retaining walls
visible from Avocado Avenue matching the existing walls to remain,
such as seen to the right.
3) The existing curb, sidewalk, and trees between the curb and sidewalk along Avocado Avenue
being protected in place, as noted on the demolition plan.
4) Irvine Company approving drawings showing the appearance of the 6-foot high temporary chain link fence
and any signs visible from the Corona del Mar Plaza shopping center or Avocado Avenue, prior to installation
of the fence.
5) The regraded portion of Corona del Mar Plaza adjacent to the new lecture hall being replanted.
6) Irvine Company Retail Properties approving the proposed regrading and replanting of the portion
of Corona del Mar Plaza adjacent to the new lecture hall.
7) A minimum of 172 parking stalls being available on City property for public use before, during, and after
the construction period, as stated on Sheet Ao.4.
8) The City's contractor keeping the existing driveway between Avocado Avenue and the library site in a clean
and accessible condition; and managing construction vehicles to maintain unobstructed egress from this sole
exit from the shopping center, as stated on Sheet Ao.4.
9) The City's contractor reimbursing Irvine Company for t00% of Irvine Company's costs to repair any damage
to Irvine Company's property caused by construction vehicles and activities, as stated on Sheet Ao.4.
If you have any questions, please contact me at (949) 729-9210; at dbaab@baabcorp.com; or by US mail at
Irvine Company, 55o Newport Center Drive, Newport Beach, CA 9266o.
Sincerely,
David J. Baab, on behalf of Irvine Company
cc: Jill Johnson -Tucker and Larry Tucker, City of Newport Beach, Library Lecture Hall Design Committee
Jim Campbell, Yolanda Summerhill, and Liz Westmoreland, City of Newport Beach
Jeff Davis, Ken Gillett, Chase Gilmore, Cory Goings, Scott Goodman, Brian Kaufman, John Koga,
Holly McManus, Shawn Monterastelli, Mike Morley, Stacy Nishioka, Mustafa Shahryar,
Dave Waddell, and Gregg Walti, Irvine Company
Please understand that the comments contained in this letter pertain only to compliance of the subject site, or proposed plans for the subject site, with
the applicable CC&Rs and/or Design Guidelines which apply to the subject site. Nothing contained in the letter is intended to indicate Irvine Company's
approval of matters beyond the scope of the letter, including, without limitation, further approvals that maybe required. Further, nothing contained in
the letter shall: (i) in any way waive, modify or terminate encumbrances, rights or interests of record against the subject site or which Irvine Company
may have reserved or retained, including, without limitation, rights under any Declaration of Special Land Use Restrictions and/or under any
reciprocal access easement agreements which may encumber the subject site, or (ii) constitute the assumption by Irvine Company, or any of its
representatives, of any responsibility for the accuracy, sufficiency or compliance with governmental laws, rules or regulations of any submittal of plans
or other materials to which this letter responds, which accuracy, sufficiency and compliance shall be the sole responsibility of the submitting party.
14-37
ATTACHMENT F
fi City of Newport Beach
� y
BUDGET AMENDMENT
2023-24 BA#: 24-042
Department: Public Works
ONETIME: ❑. `!es ❑ No
Requestor: Dave Webb
Approvals
❑ CITY MANAGER'S APPROVAL ONLY
Finance Director: GLstH Qfl Date iZi201
0 COUNCIL APPROVAL REQUIRED City Clerk: Date
EXPLANATION FOR REgUEST:
To appropriate and fund the remainder of the Library Lecture Hall Project (19F11) by transferring funds from the ❑ from existing budget appropriations
Facilities Financing Plan Fund (FFP) to the Contributions Fund and the Parks & Community Centers Fund, and ❑� from additional estimated revenues
increasing the revenue in the FFP to capture the remainder of the reimbursement from the Newport Beach Public ❑� from unappropriated fund baiance
Library Foundation
REVENUES
Fund #
Org
Object
Project
Description
Increase or (Decrease) $
135
13599
691513
19F11
INTERFUND TRANSFERS - TRANSFER IN FFP FUND
5,243,968.00
562
56299
691513
19F11
INTERFUND TRANSFERS - TRANSFER IN FFP FUND
5,243,968.00
513
51303
561005
191`11
FFP NON OF - PRVT DONATION/CONTRIBUTNS
5,243,968.00
Subtotall
$ 15,731,904.00
EXPENDITURES
Fund #
Org
Object
Project
Description
Increase or (Decrease) $
135
13501
980000
19F11
CONTRIBUTIONS FUND CIP - CIP EXPENDITURES FOR GL
5,243,968.00
562
56201
980000
191:11
PARKS & COMM CTR CIP - CIP EXPENDITURES FOR GL
5,243,968.00
513
51399
991562
INTERFUND TRANSFERS - TRANSFER OUT PARKS & COMM CTR`
5,243,968.00
513
51399
991135
INTERFUND TRANSFERS - TRANSFER OUT CONTRIBUTIONS
5,243,968.00
Subtotal
$ 20,975,872.00
FUND BALANCE
Fund #
Object
Description
Increase or (Decrease) $
135
300000
CONTRIBUTIONS FUND
- FUND BALANCE CONTROL
562
300000
PARKS & COMMUNITY
CENTERS - FUND BALANCE CONTROL
513
300000
FACILITIES FINANCING
PLAN
- FUND BALANCE CONTROL
(5,243,968.00)
Subtotal
$ (5,243,968.00)
Fund Balance Change Required
14-38