HomeMy WebLinkAbout11 - Modifications to 2015 Pierce Aerial Ladder Truck with PumpQ �EwPpRT
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FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
February 13, 2024
Agenda Item No. 11
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
Jeff Boyles, Fire Chief - 949-644-3101, jboyles@nbfd.net
PREPARED BY: Justin Carr, Assistant Fire Chief - 949-644-3040, jcarr@nbfd.net
Raymund Reyes, Administrative Manager - 949-644-3352,
rreyes@nbfd.net
TITLE: Modifications to 2015 Pierce Aerial Ladder Truck with Pump
ABSTRACT:
On June 11, 2013, the City Council approved the purchase of a 100' tractor -drawn aerial
ladder truck equipped with a water pump to replace an older unit per the City of Newport
Beach's Vehicle and Equipment Replacement Guidelines (Council Policy F-9). A
purchase agreement was executed with Pierce Manufacturing, Inc. (Pierce) and the City
was subsequently provided with a 2015 model year Pierce Arrow Velocity Aerial Ladder
Truck with pump. Over time, the additional complexity and weight of the pump has
required increased maintenance for the Public Works Department and caused excessive
down -time and safety concerns for the Fire Department. To ensure that the truck can
safely and effectively operate through the remainder of its service life (including its use
as a reserve), staff obtained a proposal from Pierce to refurbish the truck and remove the
pump. Staff is requesting sole source approval to issue a purchase order for the offsite
modifications.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
b) Approve a sole source Purchase Order with Pierce Manufacturing, Inc. for the vehicle
modifications of Truck 63 for a total cost of $378,205.41, and authorize the City's
Finance Director to issue the Purchase Order; and
c) Approve Budget Amendment No. 24-050 appropriating $378,205.41 in increased
expenditures in Account 7529032-911020 from the General Fund balance.
DISCUSSION:
An apparatus that combines the aerial device and ground ladder capabilities of a fire truck
with the water pump, water storage and fire hose capability of a fire engine is known as
a "quint". Some agencies use them for operational flexibility, especially when they may
not have the personnel or funding to staff both an engine company and a truck company.
They are typically built on a non -tractor -drawn chassis, although tractor -drawn ladder
trucks with pumps are in use.
Modifications to 2015 Pierce Aerial Ladder Truck with Pump
February 13, 2024
Page 2
The Fire Apparatus Committee, consisting of Fire and Public Works Department staff,
and command staff originally recommended against the inclusion of a pump due to the
increased weight, length, and complexity it would add to the vehicle. Ultimately the
department decided to trial the truck and pump combination, and the RFP specification
included the pump.
Pierce was selected from the RFP, and a purchase agreement was executed with a
purchase price of $1,148,221. A 2015 model Pierce ladder truck with pump was
subsequently provided to the City. To date, the unit has seen a higher incidence of
maintenance issues stemming from the weight of the vehicle. This includes increased
axle wear and replacement, premature tire wear and failure, and suspension bolt failures.
The rear axle was rebuilt at 30,000 miles, and a heavier duty support kit was subsequently
added. The rear differential was also rebuilt prematurely. These issues in turn have
caused excessive strain on the chassis. Issues related to the weight of the apparatus
continue and pose a safety threat during operation. An axle, tire blowout, or a suspension
failure, especially while in emergency use, could lead to accident or injury.
Excessive down -time for the apparatus also limits the department's capabilities. Based
on discussions with the Public Works Department concerning the safe use, operation and
maintenance of the truck, staff recommend sending the unit back to the manufacturer to
remove the pump and all related components. Additionally, Pierce will perform a complete
refurbishment, including a new rear axle, body module, rear suspension, hydraulics,
storage compartments, and fuel tank. Response data for the past eight years
demonstrates that we have adequate pump capabilities and an additional pump with a
water tank on the ladder truck is underutilized. Therefore, critical firefighting services
would not decrease with the proposed modification.
FISCAL IMPACT -
The cost to remove the pump components and refurbish the truck is expected to reduce
the amount of maintenance and staff time required to keep the unit operational. More
importantly, the resultant refurbishment will provide for safe, reliable use. This unit is
expected remain one of two frontline trucks in the city for another six years per City
Council Policy F-9 before transitioning to a reserve unit for an additional 10 to 15 years.
The pump removal and refurbishment are intended to ensure that the truck can be used
effectively for the remainder of its service life.
The Budget Amendment appropriates $378,205 in increased expenditure appropriations
from Equipment Maintenance Internal Service Fund (Fund 752) reserves, which has
approximately $10 million in unappropriated fund balance reserves. Funds will be
expensed to the Public Works Department Equipment Renovation account 7529032-
911020.
11-2
Modifications to 2015 Pierce Aerial Ladder Truck with Pump
February 13, 2024
Page 3
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Pierce Manufacturing, Inc. Refurbishment Proposal
Attachment B — Pierce Manufacturing, Inc. Refurbishment Specification
Attachment C — Budget Amendment No. 24-050
11-3
ATTACHMENT A
PROPOSAL FOR FURNISHING FIRE APPARATUS
December 28, 2023 � •
City of Newport Beach
592 Superior Ave.
Newport Beach, CA 92663 PERFORM. LIKE No OTHER -
The undersigned is prepared to manufacture for you, upon an order being placed by you, for final
acceptance by Pierce Manfacturing, Inc., at its corporate office in Appleton, Wisconsin, the
apparatus and equipment herein named and for the following prices:
Each
Extension
One (1 )
100' Heavy Duty Tractor Drawn Aerial
Refrubishment less the pump
$
334,715.00
$
334,715.00
Performance Bond Not Required
0.00
$
-
APPARATUS COST
$
334,715.00
$
334,715.00
Sales Tax @ 7.750%
$
25,940.41
$
25,940.41
TOTAL PURCHASE PRICE
$
360,655.41
$
360,655.41
PLEASE NOTE THE FOLLOWING ABOUT THIS QUOTATION:
Price does not include shortening of the wheelbase.
Price does not include transportation of the apparatus, it does include inspection trips.
Said apparatus and equipment are to be built and shipped in accordance with the specifications
hereto attached, delays due to strikes, war or international conflict, failures to obtain chassis,
materials, or other causes beyond our control not preventing, within about 150-180
CALENDAR DAYS after receipt of the apparatus at our office in Appleton,
Wisconsin, and to be delivered to you at Newport Beach, CA 92663
The specifications herein contained shall form a part of the final contract and are subject to
changes desired by the purchaser, provided such alterations are interlined prior to the acceptance
by the company of the order to purchase, and provided such alterations do not materially affect
the cost of the construction of the apparatus.
The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules
and regulations in effect at the time of bid, and with all National Fire Protection Association (NFPA)
guidelines for Automotive Fire Apparatus as published at time of bid, except as modified by
customer specifications. Any increased costs incurred by the first party because of future changes
in or additions to said DOT or NFPA standards will be passed along to the customer as an addition
to the price set forth above. Unless accepted within 60 days from date, the right is reserved to
withdraw this proposition.
Respectfully Submitted,
PiercAanufacturing Inc.
evin ew II
Sales Representative
11-4
ATTACHMENT B
Newport Beach Fire
Department
Newport Beach, CA
Estimate for Pump Removal of.-
One (1) — 2015 Pierce Velocity Aerial Tiller
27173TR
December 1, 2023 Estimate is good for 60 days
Prepared by: Jarid McKeever
O
PIERCE MANUFACTURING, INC.
MIDWEST REGIONAL SERVICE CENTER
816 COMMERCIAL AVENUE * WEYAUWEGA, WI 54983 * (920) 867-2142
11-5
PIERCE MANUFACTURING, INC.
MIDWEST REGIONAL SERVICE CENTER
816 COMMERCIAL AVENUE * WEYAUWEGA, WI 54983 * (920) 867-2142
11-5
Pierce Manufacturing, Inc. is pleased to submit to the Newport Beach Fire Department
a estimate for the pump removal of your 2014 Pierce Velocity Tiller, O.E.M# 27173,
Vin#4PIBCAGF3FA014811. The following paragraphs will describe in detail the
apparatus additions and modifications proposed.
QUALIFICATIONS
PIERCE MANUFACTURING was incorporated in 1917. Since then we have been
building bodies with one philosophy, "BUILD THE FINEST". Our skilled craftsmen
take pride in their work, which is reflected, in the final product. We have been building
fire apparatus since the early "forties" giving Pierce Manufacturing over 50 years of
experience in the fire apparatus market. Our plant is located in Appleton, Wisconsin with
over 474,000 total square feet of floor space situated on approximately 93 acres of land.
A multi -million -dollar inventory of parts is available to keep your unit in service long
after it has left the factory.
The Pierce Refurbishment Center has achieved the very same reputation for fire
apparatus repair and refurbishing. Located just 30 miles west of Appleton in
Weyauwega, Wisconsin, the Pierce Refurbishment Center facility is dedicated
exclusively to the refurbishing and repairs of all makes and models of fire apparatus and
emergency vehicles. Pierce Manufacturing has produced fire apparatus for over 55 years
and has been refurbishing apparatus for more than 35 years.
The 40,000 square foot Refurbishment Center has 16 well-equipped bays staffed by 52
certified, highly skilled mechanics. Fabrication and refinishing is done at the main
manufacturing facilities to assure our customers the same fine quality that new Pierce
apparatus is famous for.
ISO COMPLIANCE
The manufacturer will operate a Quality Management System under the requirements of
ISO 9001. These standards sponsored by the "International Organization for
Standardization (ISO)" specify the quality systems that will be established by the
manufacturer for design, manufacture, installation and service. A copy of the certificate
of compliance will be included with the bid.
SINGLE SOURCE MANUFACTURER
Pierce Manufacturing is a single source apparatus manufacturer. The definition of single
source is a manufacturer that designs and manufactures their products using an integrated
approach, including the chassis, cab and body being fabricated and assembled on the
bidders premises. The warranties relative to the chassis and body design (excluding
component warranties such as engine, transmission, axles, pump, etc.) will be from a
single source manufacturer and not split between manufacturer (i.e. body and chassis).
WARRANTY
A separate warranty page detailing the warranty coverage will be provided with the
proposal.
Page 2 of 8
11-6
SHIPPING PRECAUTIONS
The following shipping precautions must be completed before transportation of the fire
department's apparatus to Pierce Manufacturing for refurbishment or repair. Failure to
complete the listed items below may result in additional costs to the fire department.
1. All water tanks, foam tanks, pumps, all inlets and discharge plumbing, all drains,
and any other plumbing are to be completely drained prior to being driven or flat -
bedded.
2. Strip down all loose equipment unless arranged with Pierce prior to shipping in
order to make the repair process easier and to eliminate the potential for lost
equipment while the unit is being refurbished or repaired.
3. All loose or potentially loose items should be taped or strapped to ensure they do
not come loose during transit.
INCOMING EMERGENCY PARKING BRAKE TEST
The following inspection will be performed by a qualified Pierce technician to insure this
apparatus is safe to drive and perform work on. Should any defects be found that are not
already addressed in the proposed work, an itemized list of the defects, along with the
costs to repair any additional items, will be provided to the fire department for review.
INCOMING BATTERY LOAD TEST
All truck starting system batteries and battery cables will be visually inspected for cracks,
acid leaks, corrosion and overall condition. Along with the visual inspection a load test
will be performed to verify the batteries cold cranking amps, voltage and shorted cells.
Should any defects be found that are not already addressed in the proposed work, an
itemized list of the defects, along with the costs to repair any additional items, will be
provided to the fire department for review.
INCOMING VEHICLE INSPECTION
The following inspections will be performed by a qualified Pierce technician(s) before
any work begins. Inspections are to verify working components before disassembly, and
to determine the overall condition of the truck.
• Incoming Electrical inspection
• Incoming Chassis Inspection and Road test
• Incoming Body Inspection
• Incoming Aerial Inspection
Should any defects be found that are not already addressed in the proposed work, an
itemized list will be provided to the fire department for review Repair of any defects will
be "open". pending approval and additional costs. No additional work will be
performed without prior approval from the fire department.
Page 3 of 8
11-7
FENDER ASSEMBLY, TRACTOR
Remove and reinstall the treadplate tractor fender assembly.
TANK, HYDRAULIC
Remove and reinstall the Hydraulic tank reservoir.
DRIVE LINES
Install new drive lines.
TRAILER, TILLER
Tiller trailer will be disconnected/reconnected from the tractor for installation of the new
body module and rear axle.
NEW REAR SUSPENSION
Rear suspension will be a Hendrickson FMX 312 EX, air ride with a ground rating of
31,000 lb. The suspension will have the following features:
- Heavy-duty shock absorbers to protect air springs from overextension.
- Heavy-duty torque rods and bushings
- Premium, heavy-duty rubber bushings require no lubrication.
- Integrated stabilizer design results in greater stability
- Low spring rate air springs for excellent ride quality
- Dual height control valves to maintain level vehicle from side to side.
REAR AXLE
The current rear tractor axle will be removed and replaced with a MeritorTM, Model RS-
30-185 that has the proper configuration allowing for air suspension, with a capacity of
31,000 lb.
This axle is now used in current production of new Tillers.
All new brake components will be included in the axle assembly.
REAR TIRES
The existing tires will be reused on the new rear axle.
FUEL TANK
The original fuel tank will not fit with the new axle configuration.
A new fuel tank, straps and mounting brackets will be installed.
BLISTER FOR FUEL TANK
Fuel tank will protrude beyond tractor decking.
Cut out panel and install treadplate blister.
Page 4 of 8
11-8
REAR TIRES
The existing tires will be reused on the new rear axle.
120 VOLT LIGHTING AT TIP
The current FRC lights will be removed and replaced with the following:
There will be Two (2) Whelen, Model PFP2AC, white 120-volt LED floodlight(s)
installed in white Whelen, Model PBA206, bail bracket(s) located on the tip of the
ladder, on the driver and passenger side mounted vertically and allowed to swivel.
There will be a reinforcement plate provided for the base of the bail bracket to hold the
light to the special mounting bracket.
Light(s) will be switched at the light head and turntable. Match #36539
HI -VIZ LIGHT
The current PFP2 light and bracket will be removed.
The light bracket will be cut off and will be paint blended, an exact color match be not
achieved do to fading.
There will be a HiViz Model FT-B-80-ML-*, 2.56" high x 82.75" long x 3.31" deep
31,680 raw lumens 12-volt DC light provided on the front cab roof as far forward as
practical. The light will include white scene LEDs, two (2) amber LEDs as clearance
lights and three (3) amber LEDs as identification lights.
The housing will be White.
The clearance and identification LEDs will be activated with the headlight switch.
The scene LEDs will be activated by current switching.
The white LEDs may be load managed when the parking brake is applied.
Delete the 2 outside forward -facing maker lights. Weld holes shut.
Option #0774476
120 VOLT RECEPTACLE
There will be One (1) 4-place receptacle box) with four (4) 15/20-amp 120-volt AC three
(3) wire straight blade receptacles installed in the ceiling of D8 compartment centered
from to rear and 24" from door. The NEMA configuration for the receptacles will be 5-
20R.
The receptacle(s) will be powered from the [AC Power Source].
There will be a label installed near the receptacle(s) that state the following:
Line Voltage
Current Ratting (amps) Phase Frequency
Page 5 of 8
11-9
ROLLUP DOORS ALL COMPARTMENTS
The current compartment doors will be replaced with the same brand matching original.
There will be 13 compartment doors installed on the side compartments.
The doors will be double faced aluminum construction, painted one (1) color to match the
lower portion of the body and manufactured by Gortite®.
R1 compartment door will be satin finished.
PUMPHOUSE REMOVAL
The current pumphouse, pump will be removed from chassis.
WATER TANK
The current water tank will be removed and NOT reinstalled.
TRACTOR RESERVOIR COMPARTMENT
A compartment will be provided ahead of the tractor fifth wheel.
The compartment on the left side will be approximately 45.00" wide x 37.75" high x
8.00" deep in the forward 10.63" of width, with the remainder of the compartment being
24.00" deep. The clear door opening will be of 41.50" wide x 29.75" high.
The compartment on the right side will be approximately 45.00" wide x 36.75" high x
8.00" deep in the forward 10.63" of width, with the remainder of the compartment being
24.00" deep. The clear door opening will be 41.50" wide x 28.75" high. The floor of this
compartment will be raised 1.00" to allow for proper clearance from exhaust
components.
The transverse section will be approximately 34.38" wide x 15.50" high.
The compartment will be fabricated out of smooth aluminum painted job color. Bright
aluminum treadplate will be provided on the top of the compartment.
The compartment will be furnished with a double lap door on each side that has a D
handle latch and positive door hold open device.
Match#36539
COMPARTMENT LIGHTING
There will be two (2) compartments with On Scene Solutions LED compartment light
strips. The strips will be centered vertically along each side of the door framing. The
compartments with these strip lights will be located all lap and roll up.
Opening the compartment door will automatically turn the compartment lighting on.
Page 6 of 8
11-10
TRACTOR REVISOR ELECTRICAL HARNESS
An electrical body harness will be provided and installed in the new tractor revisor
compartment.
P1 COMPARTMENT MODIFICATION
There will be a recessed blister area in the lower area of this compartment that is
approximately 30.00" wide x 6.50" high x 5.00" deep. departure. Match# 36539
SLIDE -OUT FLOOR MOUNTED TRAY
There will be one (1) floor mounted slide -out tray with 2.00" sides provided in P8
compartment. Tray will be rated for up to 5001b in the extended position. The tray will be
constructed of a minimum .13" aluminum with welded corners. The finish will be
painted, multi -spec gray.
There will be two undermount-roller bearing type slides rated at 2501b each provided.
The pair of slides will have a safety factor rating of 2.
Automatic locks will be provided for both the "in" and "out" positions. The trip
mechanism for the locks will be located at the front of the tray for ease of use with a
gloved hand.
Aluminum 4-way will be installed on the floor prior to installing the slide out tray
TANK LEVEL GAUGE
The Whelen tank gauge mounted on the driver side crew cab panel will be removed.
The mounting holes will be welded shut.
The driver side crew cab panel will be repainted from bottom of rain drip edge up to the
paint break.
UL STABILITY TEST
A 3rd party UL stability test will be preformed after the new axle and body compartment
is installed.
GRAPHICS
All the current graphics will be removed and replaced matching design and layout of
36539.
Add truck number "62" to P 1, D 1 and R1 compartment doors.
NOTE: shadowing may be present after graphics are removed due to the age and
fading of the paint
PAINT
The following areas will be painted matching original job colors:
Page 7 of 8
• Tractor revisor interior/exterior
• D 1 and P 1 compartment interiors
• Front brow of cab
• Driver side crew cab panel
WASH AND FUEL
The truck will be washed and fueled in preparation for inspection/delivery.
OPTIONAL PRICING
If the city would desire that Pierce provide transportation for the apparatus to and from its
facility, add $17,550.00 to the proposal price. This will include all required permits, fuel,
and travel cost of the driver.
INSPECTION TRIPS
The proposal price includes travel and accommodations for five (5) personnel to travel to
the Pierce facility for a final inspection of the apparatus upon completion.
Page 8 of 8
11-12
ATTACHMENT C
>W _
40FOIL r
City of Newport Beach
BUDGET AMENDMENT
2023-24
Department: Fire
Requestor: Raymund Reyes
❑ CITY MANAGER'S APPROVAL ONLY
COUNCIL APPROVAL REQUIRED
ONE TIME: ❑� Yes ❑ No
BA#: 24-050
/ Approvals
Finance Director: Date 1 3 k �Z
City Clerk: Date
EXPLANATION FOR REQUEST:
To refurbish the 2015 Pierce Aerial Ladder Truck with Pump. The cost to remove the pump and refurbish the truck is ❑ from existing budget appropriations
expected to offset maintenance costs related to the weight of the pump for the remaining serice life of the truck and more ❑ from additional estimated revenues
importantly, provide for safe, reliable operation and use.
�✓ from unappropriated fund balance
REVENUES
Fund # Org Object Project Description Increase or (Decrease) $
Subtotall $
EXPENDITURES
Fund # Org Object Project Description Increase or (Decrease) $
75Z 7529032 911020 EQUIPMENT PURCHASING - EQUIPMENT RENOVATION 378,205,41
Subtotal $ 378,205.41
FUND BALANCE
Fund # Object Description Increase or [Decrease] $
752 300000 EQUIPMENT FUND - FUND BALANCE CONTROL (378,205.41)
Subtotal $ (378,205.41)
Fund Balance Change Required