Loading...
HomeMy WebLinkAboutC-9522-1 - Event Proposal (Movie Screening at Big Newport)Event Proposal (2) Proposal #: Client Information: E-108046-WOG81-1 Newport Beach Recreation & Senior Services Barbara Soto Valladolid 100 Civic Center Drive 949-718-1861 Newport Beach, CA bsotovalladolid@newportbeachca.gov 92660 Regal Event Consultant: Jennifer Sartin +18659259935 Jennifer.Sartin@regalcinemas.com Event Date: 7/10/2024 Event Location: Big Newport 6 & RPX 300 Newport Center Drive East Newport Beach, CA 92660 1 Client Initialsf Event Access Start Client Arrival Catering Ready Registration Start Reception Time Event Access End 9:15 AM 9:15 AM 12:15 PM Auditorium Information: Aud A/V Program Film Movie Program Meeting Q&A Aud # Seat Count Movie Title Format Doors Ready Time Start/End Break #2 Session Open Time Start/End 4 132 Despicable Me 2D 9:15 10:00 4 AM AM- 12:00 PM All event breakdown (including a/v equipment) must be completed and removed from the auditorium prior to 12:15 PM. Other Event Details: Additional Agenda Notes: Access start - 9:15 AM Movie start - 10:00 AM Movie end - 12:00 PM Access end - 12:15 PM Registration Details: Event Services: Product Product Description 2D Adult Ticket. Full buyout of Sale Pricer. $17.00 . uantity 127.00 Total Price $2,1S9.00 21) Adult Ticket selected auditorium is required. Ticket price not based on attendance. Auditorium Rental - $500.00 1.00 $500.00 per hour (101-200 seats) Estimated Event Total: $2,659.00 Client Initials: Regal Policies & Notices 1. For the safety and comfort of all our guests, backpacks, packages and bags of any kind may be subject to inspection. Additionally, while costumes are welcome, Regal does not allow admission to guests wearing masks, face paint or face -obscuring hoods, or possessing weapons, props or fake weapons. 2. Movie tickets may not be resold to the general public, nor posted for sale on any public website or social media channel. Failure to adhere to this restriction could result in the cancellation of your screening or event. 3. Due to film studio contracts, movies (and showtimes) are subject to change without notice. 4. If you are attending an R-rated film, please make sure you and your guests are aware of Regal's policy: Valid IDs will be required to attend "R" movies. You must be at least 17 years of age or have a parent accompany you to view the movie. Age requirements may be higher in certain states and localities. IDs will be checked at the theatre. Children 6 and under are not allowed to attend Rated R features. 5. Theatres are generally not equipped with public or wireless internet connectivity. Though we can arrange for our A/V technicians to set up a cellular wireless hotspot, the bandwidth is not consistent and is unable to support video conferencing services (i.e. WebExT", GoToMeetingsr°", etc). 6. Solicitation - Part of our mission to be the best place to watch a movie requires that we host an inclusive and welcoming environment for all guests. In support of our mandate, Regal prohibits solicitation on our premises, which includes displaying support in our theatres for any political candidate, regardless of party affiliation. 7. RCI is not responsible for the viewing quality and proper working order of Licensee provided Digital Cinema Package ("DCP") content. For any DCP content provided by Licensee, Licensee assumes all risk of such DCP content failing or not working properly. Licensee shall provide DCP content via USB hard drive to the theatre at least two (2) weeks prior to the event for RCI to confirm that the Licensee provided DCP works properly in RCI equipment. Failure to timely provide the DCP may result in the termination of the contract, cancellation of the Event and subject you to the termination clause in paragraph 4(e) below Licensee must convert the DCP as instructed by RCI. RCI shall suffer no liability for the loss or damage to the DCP during or as part of the conversion process. Licensee shall advise the Event Sales Specialist in advance of any special content playback requirements in advance. failure to provide such information shall be at Licensee's risk. If the Licensee provided DCP is not provided in a timely manner or does not work properly the termination terms in paragraph 4(e) below shall apply. If Licensee's DCP content is received but is not in working order at least 5 days in advance of the event, RCI reserves the right to cancel said event and Licensee shall be subject to the termination fees of paragraph 4(e) below. RCI may supply names of preferred third -party vendors that may assist Licensee in converting the DCP; however RCI does not warrant such third parties work. Additionally, the ownership of any hard drive or other physical media storage device shall be determined by the Licensee and third -party provider. The physical media storage device is not covered by the charges made by RCI. Client Initials: Regal Logistics Timeline Now that we have scoped out your upcoming event, we want you to be fully prepared as your event date approaches. Below are some timelines for deliverables to us which should help ensure your event's success. EC) Four+ weeks prior to your event date • Theatre, auditorium, and film (if applicable) selected and event agenda solidified • Confirm with your team the A/V equipment scoped out on this proposal will meet your presentation needs (if applicable) Proposal signed and 50% deposit paid to officially book the event Official event confirmation obtained from Regal event specialist Three weeks prior to your event date • Confirm if any additional A/V or event add-ons needed for the event. Final Regal event details confirmed with your event specialist Any concessions options detailed and communicated to your event consultant Final catering number communicated to your event consultant (if applicable) (211 Two weeks prior to your event date • Any, and all, changes to your event outside of this proposal and the event planning document must be finalized no later than two weeks before your event • Client shall provide DCP content via USB hard drive to the theatre at least two (2) weeks prior to the event in order for RCI to confirm that the Client provided DCP works properly in RCI equipment • One Week before your event: Final guest count communicated; Manger on Duty contact communicated to client The week of your event • Remaining deposit paid, including any added charges for concessions, catering, and A/V or event items • Relax; you've taken care of everything! Show up at the theatre for a successful event! This Client Proposal is not binding until the attached Event Agreement is signed by Regal Cinemas, Inc. and Regal Cinemas, Inc. has confirmed auditorium or film availability where appropriate. The charges to be paid to Regal Cinemas, Inc. are estimates based upon the information for services provided by Licensee. Final payment will be based on the goods and services actually provided to Licensee. Event price quoted is valid for 30 days from today's date (2/13/2024). Signing below confirms your acceptance of pricing, scope and the terms set forth herein. A signed copy of this Client Proposal and Event Agreement should be returned to your Event Consultant. Date: l Signature: Title: ! O JN 4 Client Initials Event Contract This Event Contract, together with the attached Proposal, is dated as of Tuesday, February 13, 2024 by and between Regal Cinemas, Inc. ("RCI") and Newport Beach Recreation & Senior Services, ("Licensee"), sets forth the agreement (the "Contract") between the parties for Licensee's use of the theater location ("Location"). RCI and Licensee are sometimes herein referred to individually as a "Party" and collectively as the "Parties." In consideration of the mutual promises contained herein, the Parties agree as follows: 1. Grant. Licensee is granted a nontransferable and revocable license to conduct the event as set forth in the Description of Event ("Event") pursuant to this Contract. Licensee shall use the theaters listed in the description of events above. Licensee shall not interfere with or disrupt Location's or RCI's business. If the landlord, if any, for the Location requires that RCI terminate this Contract, notifies RCI that this Contract violates the lease for the Location, or if this Contract or any of Licensee's activities violates any law, rule, regulation, covenant or agreement applicable to the Location, this Contract shall terminate immediately upon notice from RCI. Additionally, this Contract may be terminated by RCI, at any time, with or without cause, upon 30 days' prior written notice to Licensee. Upon termination by RCI for the above listed reasons, Licensee shall be entitled to a refund of all monies paid to RCI. If either Party breaches this Contract, the other Party will have the right to terminate this Contract. Up breach by RCI, Licensee shall be entitled to a refund of all monies paid to RCI. Upon breach by Licensee, RCI shall be entitled to the termination fees as set forth in this Contract. 2. Licensee's Obligations. Licensee represents and warrants the following: Licensee shall pay RCI the Estimated Event Total, as required by this Contract, and shall reimburse RCI for any expenses incurred by RCI including, but not limited to: Termination Fees, Surcharges, cleaning fees, fees to change media file formats (Alternative Content Fees) (these fees do not result in the transfer of a media storage device), catering, concessions amounts and any expenses incurred by RCI as a result of Licensee's failure to comply with this Contract ("RCI Expenses"). Licensee has inspected the Premises and accepts it "as is." Licensee shall return the Premises to RCI in the same condition as when presented to Licensee, ordinary wear and tear excepted. Licensee shall pay all costs incurred with any repair or replacement caused by any damages to the Premises or loss of Property atthe Location occurring in the connect with the Event, including damages caused by Licensee, its members, officers, partners, owners, directors, employees, contractors, agents, other people assisting Licensee, patrons, guests and participants. Licensee shall deliver to the Location all materials related to the Event that Licensee desires to distribute at the Event. Licensee shall, at its sole expense, remove any and all undistributed or discarded materials from the Location immediately after conclusion of the Event. Licensee shall not use RCI dumpster for disposal of undistributed or discarded materials. In the event Licensee fails to remove discarded the materials and other waste from the Location, RCI shall have the right, but not the obligation, to remove, dispose, trash or destroy such materials and invoice Licensee for the cost of cleaning, removal, trashing and/or destruction. If Licensee chooses to have the Event catered, catered items of like product to those offered in the concession stand shall be prohibited. Licensee shall not offer popcorn or candy items. All beverages offered must be in accordance with the Location's beverage distribution agreements, including that all soft drinks, and water (Aquafina and LifeWtr), must be Pepsi products. Any questions should be directed to Event Sales Specialist. Licensee shall produce/conduct all Events in accordance with all applicable laws, guild and union agreements (if applicable), laws and governmental regulations. Licensee shall ensure that no part of any Event will defame any person, or violate or infringe upon any law, statute, rule, regulation, trademark, trade name, service mark, copyright, right of publicity or other right of any person or entity. In the event Licensee chooses to use its own audio-visual equipment: Licensee shall set up all audio-visual equipment inside of the auditorium, including, but not limited to: laptops, sound systems, power cords, projectors and stands. Licensee shall not combine its audio-visual equipment with Location equipment. Licensee shall have no access to the Location's projector, sound system, projector booth, any theater other than as provided for in the description of events listed above, all back of house areas and any other area reserved by RCI. Nothing in this Contract shall limit RCI patrons from using the Location. All sidewalks, entry ways, doors and hallways of the Location shall be unobstructed by Licensee unless otherwise agreed by RCI. RCI is not responsible for the viewing quality and proper working order of Licensee provided Digital Cinema Package ("DCP") content. For any DCP content provided by Client, Licensee assumes all risk of such DCP content failing or not working properly. Licensee shall provide DCP content via USB hard drive to the theatre at least two (2) weeks prior to the Event in order for RCI to confirm thatthe Licensee provided DCP works properly in RCI equipment. Licensee must convert the DCP as instructed by RCI. Licensee shall advise the Event Sales Specialist in advance of any special content playback requirements in advance. If the Licensee provided DCP is not provided in a timely manner or does not work properly the termination terms herein shall apply. If Licensee's DCP content is received but is not in working order at least 5 days in advance of the event, RCI reserves the right to cancel said event and the Termination Fees included in paragraph 4(e) shall apply. 3. RCI's Obligations. RCI agrees to provide the Location in a reasonable condition necessary for accessing and conducting the Event. RCI's provided auditorium number is subject to change based on availability and capacity restrictions. If Licensee receives a request for accommodation or special need from an Event guest in connection with handicap accessibility to the Location, Licensee will immediately notify RCI of the request. If RCI is unable to accommodate the request, RCI will so notify Licensee. Any request for physical assistance will be Licensee's sole responsibility and expense. RCI is not obligated to provide closed or open captioning. 4. Payment. a. Deposit. Licensee shall give a deposit in the amount of one hundred percent (100%) of prepaid concession voucher price and fifty (50%) of the remaining costs ("Deposit") atthe time the Contract is signed. The Deposit shall be made by credit card. The Deposit shall be credited toward payment of the Event Price or any other costs or fees required pursuant to this Contract, including any RCI Expenses. If the Deposit is more than the final amount due, then the remaining Deposit shall be returned to Licensee. 5 Client Initials b. Remaining Event Price. Seventy-two (72) hours prior to Event Date, Licensee shall pay RCI the remaining Event Price after deducting the Deposit, excluding consumables. Payment shall be made by wire transfer, ACH, check or by credit card as indicated below. The Event Price is determined based on bundled packages and the initial estimate any additions and/or changes will result in pricing adjustments including, but not limited to: Surcharges, Rush Fees, Termination Fees. Actual costs will be set forth in the Final Invoice. Licensee shall be charged for all contracted items/services Regardless of Licensee's actual use. IF THE REMAINING EVENT PRICE IS NOT RECEIVED SEVENTY-TWO (72) HOURS PRIOR TO THE EVENT DATE RCI SHALL HAVE THE ABSOLUTE RIGHT, IN ITS SOLE DISCRETION, TO TERMINATE THE CONTRACT AND LICENSEE SHALL HAVE NO RIGHT TO USE THE PREMISES FOR ANY REASON. AS THE RESULT OF THE DIFFICULTY IN DETERMINING THE AMOUNT OF DAMAGES, ALL AMOUNTS PREVIOUSLY PAID, INCLUDING THE DEPOSIT, SHALL BE RETAINED BY RCI AS LIQUIDATED DAMAGES, AND NOT AS A PENALTY, TO COMPENSATE RCI FOR ITS LOST OPPORTUNITIES RESULTING FROM THE PRIOR HOLD ON THE PREMISES. c. Surcharges. Licensee shall pay all additional charges added by third party vendors as a result of Licensee making short turn around changes to the Event ("Surcharges"). d. Rush Fees. Licensee shall pay a ten percent (10%) rush charge in excess of the cost of any and all new assignments, changes and/or additions ordered within ten (10) days of the Event Date and a twenty percent (20%) rush charge ("Rush Fees") will be added for any and all such new assignments, changes and/or additions ordered within three (3) days of the Event Date. e. Termination Fees. If Licensee cancels the Event, or any portion of the Event, for any reason, Licensee shall pay to RCI a termination fee made up of the total of the Event Price, Surcharges, Rush Fees and all fees incurred by RCI (the "Termination Amount"), as follows: (i) If Event is cancelled 11 to 31 calendar days preceding the Event Date, then Licensee shall pay thirty percent (30%) of the Termination Amount; (ii) If Event is cancelled 4 business days to 10 calendar days preceding the Event Date, then Licensee shall pay fifty percent (50%) of the Termination Amount; and (iii) If Event is cancelled within 3 business days of the Event Date, then Licensee shall pay one hundred percent (100%) of the Termination Amount. f. Final Invoice. RCI shall invoice all charges, including but not limited to: the any remaining portion of the Event Price, modifications to the Event Price, catering, concessions, Surcharges, Rush Fees, Termination Fees, cleaning fees, Alternative Content Fees, RCI Expenses, all consumable costs and any other remaining charges within thirty (30) days after the Event Date. Licensee shall pay RCI immediately upon receipt of the final invoice. Licensee agrees to notify RCI of any invoice disputes within five (5) calendar days from the date of invoice and such disputed amounts will not be subject to any interest or late payment charges until resolution of the disputed amount. In the event an undisputed invoice is not paid within thirty (30) calendar days of invoice date, interest shall be charged at twelve percent (12%) per annum on the unpaid balance, or in the event local law prohibits the charging of such rate, interest shall be charged at the maximum legal rate permitted. Interest shall be computed from the invoice due date to the actual date paid. The right of RCI to charge interest for late payment shall not be construed as a waiver of RCI's right to receive payment of invoices within thirty (30) calendar days of invoice date. RCI shall be entitled to receive attorneys fees in any action to collect any unpaid costs, fees, prices, or expenses. 5. Additional Representations and Warranties. Licensee represents and warrants to RCI that: 1. Licensee owns or has the right to conduct the Event as provided in this Contract; 2. Licensee has all the necessary rights and licenses in and to all images and sounds to be used during or in connection with the Event; 3. Licensee has all the necessary rights to advertise the Event or use titles in advertisements during the Event, including copyrights and trademarks for all materials used by Licensee for or in connection with the Event; 4. Licensee has obtained any and all clearances and licenses required by anythird party, and that it shall be solely liable for any and all licensing fees, including, but not limited to, those fees that may be due to BMI, ASCAP, SESAC or other such entities, arising out of or required because of Licensee's conduct of the Event; 5. Licensee shall not advertise or promote the Event without first securing RCI's written consent where the Event involves exhibition of a movie before its general release; 6. Licensee maintains and shall continue to maintain for at least one (1) year after the Event, insurance or self-insurance in the form of comprehensive general liability coverage, including coverage for bodily injury, personal injury and property damage, with minimum limits of $1,000,000 per occurrence and $3,000,000 aggregate, and workers compensation insurance in the statutorily required amount. If Licensee chooses to have alcohol served, Licensee shall also provide alcohol coverage in the amount of $1,000,000 per occurrence and $3,000,000 in the aggregate coverage limits. Licensee shall provide RCI certificates of insurance evidencing such coverage and naming RCI as an additional insured at least 10 days before the Event. Licensee's failure to provide RCI the certificates of insurance by the required date shall be a default and allow RCI to terminate the contract immediately; 7. Licensee has been notified of the availability of dedicated security services for an additional fee and, whether accepted or not, understands that no security service is perfect and unintended events can occur. No security beyond that normally performed at the Location shall be provided absent the preparation and execution of a separate agreement; 8. Licensee activities in regard to the Event shall conform to the requirements and conditions of the RCI Materials and Press Policy as set forth on Schedule 1; 9. Licensee shall follow all laws, ordinances and RCI Location rules, including occupancy, smoking and electronic cigarette use; and 10. Licensee shall be responsible for all sales and use taxes required to be collected by state or local governments. Client Initials: l� 6. Indemnity. Licensee shall indemnify and hold RCI, its officers, directors, employees and agents, and the Location owner and operator (the "Indemnified Parties") harmless from and against any, actual or threatened, claims, assertion of liability and all losses, damages, liabilities, actions, causes of action, costs and expenses, including attorneys' fees ("Claims"), that may be presented against an Indemnified Party by reason of any action, arbitration or claim, whether commenced or threatened, as a result of the Event, the use of the Premises, any breach by Licensee of any term, covenant, representation or warranty hereunder, any negligent, willful and/or unlawful act or omission by Licensee resulting in damages, including personal injury, death, property damage and any intellectual property claims based on the use of any material owned by or subject to rights held by any third party, and any claim of any Event attendee for exposure to or impacted by covid-19. RCI shall indemnify Licensee for any intellectual property claim based on works provided by RCI. Additionally, RCI shall indemnify, defend, and hold harmless Licensee and its elected officials, officers, employees, volunteers, and agents from any and all Claims to the extent that such Claims arise out of the negligence or misconduct of RCI or the Location. Limitation. Without limiting RCI's duty to defend and indemnify Licensee, Licensee acknowledges and agrees that an Indemnified Party shall not be liable for any damages or expenses except as set forth in this Contract. In no event shall an Indemnified Party be responsible for lost profits, consequential damages, exemplary damages, punitive damages or special damages arising as a result of a breach of this Contract or the failure of an Event in whole or in part. If the Event does not take place at the Location as a result of the action of RCI the only obligation of RCI with respect to such failure is to "make good" to Licensee by providing to Licensee another date for the Event at such Location or, if unavailable, a different location. In the event of a breach of this Contract by RCI for reason other than the Event's inability to take place at the Location, Licensee's sole remedy is termination of the Contract and refund of the Deposit. In case of a failure of an Event due to the lack of funds of Licensee, the action or the inaction of Licensee, RCI shall not be obligated to provide any reimbursement or "make good" any commitment contemplated herein. 8. Notices. All notices directed to Licensee shall be sent to City of Newport Beach. Recreation and Senior Services Department, 100 Civic Center Drive Newport Beach California 92660 All notices directed to RCI shall be directed to the attention of the Regal Event Consultant at 101 E. Blount Ave Knoxville TN 37920. A copy shall also be sent to the same address attention to Director of Corporate Box Office. The addresses may be changed in the manner given for serving notices. Notices shall be in writing. Notice shall have been given (1) upon delivery or refusal of such delivery by a nationally recognized courier or mail service and (2) upon receipt by hand delivery. 9. Miscellaneous. If this Contract is signed in the name of a corporation, partnership, association, club or society, the person signing represents and warrants to RCI that the signer has full authority to sign such Contract and that Licensee is duly authorized to enter this Contract. Licensee may not assign or sublicense any portion of its rights and obligations under this Contract without the prior written consent of RCI. This Contract, including the Description of Event Services, Regal Policies ad Notices, Regal Logistic Timeline and RCI Press Policy, attached as Schedule 1, is the entire agreement of the Parties and may not be amended except in a writing signed by both Parties. This Contract supersedes all prior communications and understandings with respectto the subject matter hereof. The Contract may be signed in counter parts that when combines shall constitute a single binding contract between the Parties. This Contract shall be governed by the laws of the State of California without regard to conflicts of law rules. Every dispute concerning the interpretation, effect or money due under this Contract must be resolved in the state courts located in Orange County, California. To the maximum extent permitted by law, RCI (but not any of its individual employees, officers, directors, agents or independent contractors) and Licensee agree to personal jurisdiction and venue of the state courts in Orange County, CA. In all proceedings to resolve disputes arising under this Contract, the parties expressly waive all constitutional and statutory rights to trial by jury and affirm that the prevailing party shall be entitled to recover court costs and entitled to recover reasonable attorneys' fees. This contract shall not be for or against either Party based on which party may have drafted the Contract. RCI and Licensee shall be considered independent contractors and neither shall hold the other out as a partner or representing or acting on behalf of the other. The Contract may be signed in counterparts. Except for a failure to pay money, the failure by either Party to perform any of their respective obligations hereunder shall not subject the Party so in default to any remedy hereunder where such failure, other than payment of money, is occasioned by acts of God, fires, accidents, explosions, floods, wars, interruptions of or delays in public transportation, labor disputes or shortages, governmental laws, restrictions, pandemics, rules or regulations, riots, sabotage or any other similar circumstances or causes (hereinafter a "Force Majeure") beyond the reasonable control of the Party in default. In event of a Force Majeure, Licensee may have its Deposit credited to a future event or retuned, less Surcharges, Rush Fees, Alternative Content Fees, and RCI Expenses, to it as its exclusive remedy. Furthermore, if RCI is unable to host the Event as a result of permanent closure, loss of lease, sale or renovation at the Location Licensee may have Deposit held on account for a future event or may be returned as its exclusive remedy. Without limiting RCI's duty to defend and indemnify Licensee, under no circumstances shall RCI's liability to Licensee be in an amount greater than the amount of the Deposit. If Licensee fails to pay any amount due to RCI under this Contract, Licensee shall pay interest on the unpaid amount, from the date such unpaid amount was due until it is paid, at twelve percent (12%) per annum compounded monthly or the maximum amount allowed by law, whichever is less. Licensee agrees that its rights and remedies in connection with this Contract are limited to those rights and remedies specifically set forth in this Contract. Except for claims of indemnification, Licensee and RCI hereby waive all other rights and remedies, including, without limitation, claims for injunctive relief, lost profits or consequential, exemplary, punitive or special damages, This Contract is not binding on RCI until signed by an authorized representative of RCI. (Signature Page to Follow] Client Initials IN WITNESS WHEREOF, Regal Cinemas, Inc. and Licensee have executed this as of the date first written above Contract. REGAL CINEMAS, INC.: LICENSEE: Newport Beach Recreation & Senior Services By: By: Title: Regional Event Sales Specialist Title: Date: 02/22/24 Date: APPROVED AS TO FORM: Attest: ��� PORT CITY AiT®RN 'S OFFICE Date • l `i �. L n Leilani 1. Brown, MM , City Clerk � By: c �.� A r n C. Harp, City Attorney Date: -� A L I 1 O) L ads 8 Client Initials Schedule 1 RCI Materials and Press Policy • Promotion (as opposed to distribution) of some materials, including foods, beverages and products, must be approved by RCI prior to the event. • All food and beverages distributed must be in compliance with Theatre Location food and beverage agreements. No food and beverages may be distributed without RCI's prior written approval. • Licensee's failure to adhere to the RCI Event Materials and Press Policy may result in the cancellation of the Event. In such case, Licensee will forfeit all payments made and will be subject to Cancellations Fees as set forth in the Agreement. • Regal Cinemas, Inc. clients are welcome to invite press/media to cover an event, with the exception of studio advance screening events as noted below, but press/media must be pre -approved through the Regal Cinemas, Inc. PR department in order for them to be allowed into our theatres. Theatre managers are under strict corporate guidelines to not allow press/media into the theatres without advance notification from the RCI and participating theatre PR teams. • If clients plan to invite members of the press/media, they must notify their RCI Sales Representative a minimum of 10 days prior to the event to ensure that their invited press guests are not turned away. Please specify the type of media invited (print, TV, radio, etc.) so that we can inform our theatre managers what to expect. • Pre -approved cameras (TV or still) are permitted to shoot outside the theatre or in the lobby and public areas. However, they are NOT permitted to shoot any theatre business transactions (box office, concession stands, etc.) or copyrighted materials not owned by the RCI client (other movie posters, etc.). • Pre -approved cameras (TV or still) may be permitted to shoot in the event auditorium on a pre -determined, case -by -case basis — providing it does not violate copyright laws (i.e. the RCI client owns the rights to the content being shown at the event). Press auditorium access must be agreed upon between the RCI client and the Regal Cinemas, Inc. PR department in advance. • Theatre employees are not allowed to comment on or off camera to members of the press. • All artwork and invitations for advance and/or post advance screenings must be approved in writing by RCI, Theatre Locations, and the respective movie studio. • If a member of the press has any questions about Regal Cinemas, Inc., please contact the Event Consultant listed on the Client Proposal. NOTE: ***Due to film studio policies, clients may NOT invite press to attend meetings or events featuring an advance screening of a film (i.e. where a film is being shown in advance of the public release date), issue press releases/media alerts about the advance screening events, or use the media (radio, television, blogging, advertising, etc.) to publicize the advance screening events in any way. Refer to the RCI Guidelines for more information. Client Initials: