HomeMy WebLinkAboutCity Arts Commission 03-14-2024 Meeting AgendaCITY OF NEWPORT BEACH
CITY ARTS COMMISSION AGENDA
Newport Beach City Council Chambers
100 Civic Center Drive, Newport Beach 92660
Thursday, March 14, 2024 - 5:00 PM
City Arts Commission Members:
Maureen Flanagan, Chair
Leonard Simon, Vice Chair
Barbara George, Secretary
John Blom, Commissioner
Melissa Kandel, Commissioner
Wayan Kaufman, Commissioner
Marie Little, Commissioner
Staff Members:
Melissa Hartson, Library Services Director
Camille Escareal-Garcia, Cultural Arts Assistant
The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires
that the City Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and
that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are
within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable
amount of time, generally three (3) minutes per person.
The public can submit questions and comments in writing for the City Arts Commission to consider. Please send them
by email to the Library Services Department at ArtsCommission@newportbeachca.gov by Wednesday, March 13, 2024, at
4:00 p.m. to give the City Arts Commissioners time to consider your comments. All emails will be made part of the
record.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or mhartson@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.PLEDGE OF ALLEGIANCE
March 14, 2024
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City Arts Commission Meeting
IV.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the City Arts Commission. If the
optional sign-in card has been completed, it should be placed in the tray provided.
The City Arts Commission of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The City Arts Commission has
the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
V.PUBLIC COMMENTS ON CONSENT CALENDAR
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on
agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
VI.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. City Arts Commissioners have received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the City Arts Commission votes on the motion
unless members of the City Arts Commission request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Approval of Minutes of the February 08, 2024, City Arts Commission Meeting
Draft of 02/08/2024 Minutes1.
Draft of 02-08-2024 Meeting Minutes
B.Consent Calendar Items
Financial Report2.
Review of financial information.
Financial Report
Cultural Arts Activities3.
Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services.
Cultural Arts Activities
March 14, 2024
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City Arts Commission Meeting
VII.CURRENT BUSINESS
Public comments are invited on agenda and non-agenda items generally considered to be
within the subject matter jurisdiction of the [Board/Committee/Commission]. Speakers must
limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state
your name for the record. The [Board/Committee/Commission] has the discretion to extend or
shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit
adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set
them in the silent mode.
A.Items for Review and Possible Action
Review of Sculpture Exhibition in Civic Center Park Public Online Survey
Results, Phase IX
4.
The Newport Beach City Arts Commission will review the results of the public online
survey for Phase IX of the Sculpture Exhibition in Civic Center Park. Ten sculptures
and three to five alternates will be recommended to City Council at their regular
meeting on April 9, 2024. Pending Council approval, the selected works will be
exhibited in Civic Center Park for a two-year period.
Sculpture Exhibition Ad Hoc Subcommittee5.
Staff recommends that the City Arts Commission form an ad hoc subcommittee for
the purpose of reviewing the current structure of the Sculpture Exhibition program in
Civic Center Park and developing proposed Sculpture Exhibition program options
that align with the current $135,000 General Fund budget allocation for the program.
Sculpture Exhibition Ad Hoc Subcommittee Staff Report
Public Relations and Marketing Ad Hoc Subcommittee6.
Chair Flanagan will appoint a Public Relations and Marketing Ad Hoc Subcommittee
to review the current marketing strategies and budget and make recommendations
to improve communication and public awareness of cultural arts events and
programs.
Public Relations and Marketing Staff Report
B.Monthly Reports
Newport Beach Art Exhibition Ad Hoc Subcommittee7.
Chair Maureen Flanagan, Vice Chair Leonard Simon, Commissioner Marie Little
Newport Beach Arts Foundation Liaison8.
Secretary Barbara George, Chair Maureen Flanagan, Vice Chair Leonard Simon
March 14, 2024
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City Arts Commission Meeting
VIII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM).
IX.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject
matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on
agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
X.ADJOURNMENT
CITY OF NEWPORT BEACH
CITY ARTS COMMISSION MINUTES
Newport Beach Public Library
1000 Avocado Avenue, Newport Beach, CA 92660
Thursday, February 8, 2024 – Regular Meeting
City Arts Commission Members:
Maureen Flanagan, Chair
Leonard Simon, Vice Chair
Barbara George, Secretary
John Blom, Commissioner
Melissa Kandel, Commissioner
Wayan Kaufman, Commissioner
Marie Little, Commissioner
Staff Members:
Melissa Hartson, Library Services Director
Camille Escareal-Garcia, Cultural Arts Assistant
DRAFT
I.CALL MEETING TO ORDER
Chair Maureen Flanagan called the City Arts Commission Study Session to order at 5:00P.M.
II.ROLL CALL
Commissioners Present:Chair Maureen Flanagan Commissioner John Blom Commissioner Marie Little Commissioner Wayan Kaufman
Commissioner Melissa Kandel Secretary Barbara George
Commissioners Absent: Vice Chair Leonard Simon (excused)
Staff Present: Melissa Hartson, Library Services Director
Camille Escareal-Garcia, Cultural Arts Assistant
III.PLEDGE OF ALLEGIANCE
Chair Flanagan lead the Pledge of Allegiance.
IV.NOTICE TO THE PUBLIC
V.PUBLIC COMMENTS
None
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City Arts Commission Meeting February 8, 2024
Page 2 VI.CONSENT CALENDAR
A.Approval of Minutes of the January 11, 2024, City Arts Commission Meeting
1.Draft of 1/11/24 Minutes
Chair Flanagan requested edits, changes or deletions of the minutes.
Commissioner Marie Little referenced Agenda Packet pg. 7, paragraph 3 and noted “Commissioner Little expressed interest in the reasons submitted…” was not her.
Motion made by Secretary Barbara George, seconded by Commissioner Marie Little, and carried 6-0-0-1 (with Vice Chair Simon absent) to approve the minutes of 1/11/24 as amended.
B.Consent Calendar Items
2.Financial ReportReview of financial information.
Library Services Director Melissa Hartson said there had been limited movement inthe financial department, payments are starting to post towards Phase IX of The
Sculpture Exhibition, which was the most significant change in the financial report forJanuary.
3.Cultural Arts ActivitiesMonthly review of cultural arts activities from the Library Administrative Office forupcoming Library and City arts events and services.
Library Services Director Hartson reported the call for entries opened in January forthe Student Art Exhibition, it’s been fun to see the art come in from various age groupsand Lucie Galvin’s art is still being displayed in the Central Library lobby due to thepreviously scheduled artist dropping out. There will be a small gap between her
exhibit dates and the artist scheduled for April.
Chair Flanagan opened the floor to public comments, there were none.
Motion made by Secretary Barbara George, seconded by Commissioner Marie Little, and carried 6-0-0-1 (with Vice Chair Simon absent) to approve Consent Calendar.
VII.CURRENT BUSINESS
A.Items for Review and Possible Action
4.Curatorial Panel Assessment of Submitted Works – Sculpture Exhibition inCivic Center Park, Phase IXRichard Stein with Arts Orange County will present the curatorial panel’s score resultsfrom the Sculpture Exhibition Phase IX entries. The City Arts Commission will discussthe results and approve works for inclusion in Phase IX of the Sculpture Exhibition inCivic Center Park Public Online Survey.
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City Arts Commission Meeting February 8, 2024
Page 3 Library Services Director Hartson introduced Richard Stein with Arts Orange County
(Arts OC) who provided an update of the curatorial panel’s score results from the Phase IX entries. The curatorial panel discussed their choices for inclusion of the Public Online Survey for Phase IX of the Sculpture Exhibition in Civic Center Park. Richard Stein, Chief Executive Officer of Arts OC, explained the timetable of this year’s selection along with the criteria process for Phase IX selection of artists; and introduced two of the outside jurors: Tram Le, City of Santa Ana Arts and Culture Specialist and Alejandro Poli Jr., also known as artist “Man One.” There were seventy-one eligible submissions after the preliminary review, which was a significant increase from the prior two phases. Mr. Stein presented a slide show of each of the entries with pictures of the sculptures, and requested the Commission choose twenty-five to
participate in the online survey. The Commission provided their opinions on the different works and discussed the
appropriate number of entries in the survey, public engagement with the pieces and potential safety concerns, durability, weight constraints, maintenance requirements, and potential alternates.
Chair Flanagan opened the item for Public Comment. Truly Boring, Newport Beach resident, found the discussion very interesting and commented that every park in the city has benches, the liability should not be a concern on pieces that the public can sit on. Jim Mosher, Newport Beach resident, commented that he believes this process is going in the wrong direction of letting the public determine what they want to see in Civic Center Park. He stated the final selection should reflect the popular choices, not professional choices, and explained the history of why the public was allowed to
participate in the selection of sculptures. Whittling down the number of options in the survey is not a step in the right direction. A point scale or allowing the public to choose more than three favorites would make the process easier and more inviting.
Commissioner Blom advocated allowing the public to choose more than just three choices in the survey voting platform. Nicholas Thurkettle with Arts OC stated he would
have to confirm if it would be possible to edit the online survey at this late date, although it appeared in the settings that variable could be changed. Ultimately, the City Arts Commission determined the following entries would be listed in the online public survey: 1. Depth of Form by Jacob Burmood 2. Millefolium by Catherine Daley 3. Big Puffa (The Generator) by Missy Douglass and Kim Rask (a.k.a. uckiood) 4. Natural Wonders by Michele Moushey Dale 5. Trillium Bus Stop Bench by Matt Cartwright
6. Glee by Cindy Debold 7. Convergence III by Brian Schader 8. Heavy Landing by Vojtech Blazejovsky
9. Shout It to the Wind by Joyce Dallal
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City Arts Commission Meeting February 8, 2024
Page 4 10.Cubescape by David Kizziar11.Frutti de Mare by Adrian Susnea Litman
12.Caught Up II by Chris Rench13.Hypersonic by Joe Forrest Sackett14.Mind the Gap by J. Aaron Alderman15.Interplay by Peter Ambrosio16.Growing Wings by Hilde DeBruyne17.Days Catch by Shohini Ghosh18.Cycles 3: Frogs, Bees, Birds by Peter Hassen19.Dream Portal by Mary Lai20.Duality by Giuseppe Palumbo21.Gecko by Doug Snider22.Rybafish by Sergey Gornushkin
23.Ligeia by Heath Satow24.Reaching Man by Ron Whitacre25.Time and Awareness by D. Yoshikawa Wright
26.Expressions 3 by Reno Carollo27.Catalyst Compass by Catherine Worsham28.Nature’s Theater by Paul Saviskas
Motion made by Commissioner John Blom, seconded by Commissioner Marie Little, and carried 6-0-0-1 (with Vice Chair Simon absent) to approve the above selection to be included in the online public survey for potential Phase IX exhibits and that the public be allowed to select more than three sculptures providing Arts Orange County is able to implement and test that change.
5.Fiscal Year 2023-24 Cultural Arts GrantsStaff recommends that the City Arts Commission review grant applications andapprove the recipients for recommendation to City Council for the FY 2023-24Cultural Arts Grants in accordance with City Council Policy I-10 – Financial Support
for Culture and Arts.
Library Services Director Hartson provided a summary of the grant funds available
approved by City Council for $30,000 and introduced the subcommittee’s choices forthe recipients of the grant awards based on the seven organizations that applied forthe grant.
Commissioner Wayan Kaufman, Chair of the Cultural Arts Grants Ad HocSubcommittee, explained the amounts for the recipients based on the subcommittee’srecommendations and noted that all of the organizations are repeat applicants. Thesubcommittee also noted that Laguna Playhouse and South Coast Repertory statedin their applications that the focus of their programs are intended for Title 1 Elementaryschools. Since Newport Beach does not have any Title 1 elementary schools, shequestioned if they would have to return the grant funds if they were unable to serviceNewport Beach schools. Library Services Director Hartson stated she would look intothat. Pacific Symphony was awarded a less amount because they were recipients ofa CAC grant five years prior, and their participation numbers have since dwindled due
to cancellation of field trips to the concert hall since the pandemic.
Commissioner Kandel questioned the lesser amount for Baroque Music Festival and
how the grants are being advertised to the community, as it seemed the same
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City Arts Commission Meeting February 8, 2024
Page 5 participants are resubmitting applications and there are other organizations who might benefit from the grants. Commissioner Blom responded that Baroque Music Festival
was offering tickets at their full price and the grants are not intended to subsidize the cost of tickets.
Commissioner Kandel commented that it would be a shame for the two highest recipients of the grants to not service Newport Beach elementary schools.
Commissioner Little commented that recipients do not have to be based in Newport Beach, only provide programming for Newport Beach residents.
Library Services Director Hartson explained that the grant is offered and promoted via the City’s website and Cultural Arts Assistant Camille Escareal-Garcia provides a letter
to the subcommittee to send to local organizations that may be interested in applying for the grants.
Commissioner Kandel suggested possibly thinking about a communication strategy for next year’s grant process to hopefully reach more organizations.
Commissioner Blom noted that the grant funding comes from City Council and questioned why it’s through the CAC budget when the funds stay in the General Fund if they aren’t awarded. Commissioner Little recalled that during the COVID-19 pandemic the funds were held back for programming purposes that didn’t take place, they gave the funds instead to South Coast Repertory for an online program.
Chair Flanagan called for Public comments.
Jim Mosher, Newport Beach resident, commented that his recollection was during the pandemic some of the grant funding was utilized by the CAC’s art programming and he shared the concern about all of the applicants being previous applicants. He
suggested using ArtsOC as potential advertising throughout the County for the grants.
Motion made by Secretary Barbara George, seconded by Commissioner Marie Little, and
carried 6-0-0-1 (with Vice Chair Simon absent) to approve the following organizations to be recommended to receive grants:
1.Backhausdance2. Balboa Island Improvement Association3.Baroque Music Festival, CdM4.Laguna Playhouse5.Pacific Chorale6.Pacific Symphony7.South Coast Repertory
Substitute Motion made by Commissioner Kandel, seconded by Commissioner Marie Little, and carried 6-0-0-1 (with Vice Chair Simon absent) to approve the above organizations to be recommended to receive grants providing Laguna Playhouse and
South Coast Repertory programs will serve Newport Beach elementary and/or middle schools.
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City Arts Commission Meeting February 8, 2024
Page 6 6. Central Library Gallery Exhibits
The Art in Public Spaces Ad Hoc Subcommittee recommends that the following artists be approved for exhibiting at the Central Library Gallery: Shant Beudjekian, Liberty Dickinson, Christopher Evans, Dorothy Grettenberg Handy, Faro Mojahedi and Tianyi Wang. Library Services Director Hartson reported the subcommittee met to review applications and recommended that the following artists be approved to display work in the Library Gallery in the upcoming months:
• Shant Beudjekian
• Liberty Dickenson
• Christopher Evans
• Dorothy Grettenberg Handy
• Faro Mohajedi
• Tianyi Wang Commissioner Little noted that the photos seen in the staff report do not represent all of the artist’s works that will be on display, but it does show good examples of pieces
they will exhibit. Chair Flanagan opened the item for public comment, hearing none she requested a
motion. Motion made by Commissioner Melissa Kandel, seconded by Commissioner Marie Little,
and carried 6-0-0-1 (Vice Chair Simon absent) to approve the following artists be approved for exhibiting at the Central Library Gallery: Shant Beudjekian, Liberty Dickinson, Christopher Evans, Dorothy Grettenberg Handy, Faro Mojahedi and Tianyi Wang. B. Monthly Reports 7. Newport Beach Arts Foundation Liaison Secretary Barbara George, Chair Maureen Flanagan, Vice Chair Leonard Simon Chair Flanagan reported she went to the recent Newport Beach Arts Foundation meeting. They held an Art Walk on January 25; she was unable to attend but heard from the Foundation Chair that it was very successful. The tentative date for Art in the Park is scheduled for September 14, 2024. As of the meeting the treasurer has $36,700 in their treasury.
VIII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Commissioner Blom requested a discussion about putting permanent City-owned
sculptures in other parks be placed on a future agenda, along with receiving an estimate from the City on what that would cost.
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City Arts Commission Meeting February 8, 2024
Page 7 Library Services Director Hartson noted there was a recent City Council discussion about asking CAC to find options and alternatives to help support the existing sculptures already
in town, which includes the Sculpture Garden. The direction from City Council was for them to determine how to fund the existing programs before looking into additional programs.
Chair Flanagan requested a discussion regarding the upcoming budget on the agenda.
Library Services Director Hartson reminded everyone that the Sculpture Exhibition public online poll begins next week and asked that Commissioners please encourage participation. Chair Flanagan suggested posting on social media sites.
Commissioner Little suggested putting fliers out at the libraries and possibly a banner
somewhere to encourage participation in the polling. Commissioner Kandal suggested looking into a QR code to put on Arts OC’s website. Cultural Arts Assistant Escareal-Garcia explained they use both the Library and City’s email blast list, as well as a news
story that posts in the Weekly Review by the City Manager, and that gets picked up by Stu-News and other media outlets. There will also be a digital signage on the Library’s website, as well as fliers throughout City Hall and all Library branches.
IX.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Truly Boring, Newport Beach resident, commented that she’s the president of Newport
Beach’s Sister City Association which falls under the Newport Beach City Arts
Commission. This is their fortieth anniversary, and they have their sister city in Japan who
will host them for a visit in July and will visit California in May. They want to put an art
piece in Newport Beach, Ms. Boring is looking for information on how to get this approved
through the CAC and City Council. She provided pictures of the artwork and stated they
will be attending a City Council meeting while in town. She will continue attending the CAC
meeting as a delegate. More information about the Sister City Association can be found
by visiting www.nbsca.net.
Jim Mosher, Newport Beach resident, commented that it was good to hear something
different about culture and mentioned that the City Council had their annual planning
session last Saturday with a focus on the City budget. It’s available both on the City’s
website and YouTube and he suggested the Commission view it, as he didn’t want to
misrepresent what was said regarding the City’s art budget. It was a robust discussion
that would be worth the Commission’s time to watch the meeting.
X.ADJOURNMENT – 7:07 P.M.
The next meeting for the City Art Commission is scheduled for Thursday March 14, 2024.
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As of March 1, 2024
ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES
Programming 60,500.00$
07/07 Alliant Insurance Services 1,834.00 58,666.00 Cultural Arts events insurance07/14 Office Depot 21.77 58,644.23 Office supplies
07/14 Sully Entertainment Group 3,250.00 55,394.23 The Sully Band (COTG 07-23-2023)
07/21 DJE Sound & Lighting Inc.4,131.11 51,263.12 COTG sound (The Sully Band)07/28 Lynn Nicholson 3,250.00 48,013.12 Tijuana Dogs (COTG 09-24-2023)
07/31 Gotprint.com 206.69 47,806.43 COTG concert banners
07/31 Gotprint.com 221.73 47,584.70 COTG Rack cards
07/31 Gotprint.com 592.40 46,992.30 Sculpture Exhibition brochures
08/04 DJE Sound & Lighting Inc.4,131.11 42,861.19 COTG sound (Tijuana Dogs)08/04 Tracy Kiggen 646.00 42,215.19 COTG children's activities (The Sully Band)
08/10 Gotprint.com 141.11 42,074.08 Marina Park concert banner
09/01 Lynn Nicholson 3,250.00 38,824.08 Boys of Summer (COTG 09-24-2023)09/01 Tracy Kiggen 646.00 38,178.08 COTG children's activities (Boys of Summer)
09/01 Tracy Kiggen 646.00 37,532.08 COTG children's activities (Tijuana Dogs)09/08 DJE Sound & Lighting Inc.4,131.11 33,400.97 COTG sound (Boys of Summer)
09/08 Office Depot 87.91 33,313.06 Sculpture Exhibition supplies
10/31 LA Times Media Group 200.10 33,112.96 Concert at Marina Park advertising10/31 2S Publishing, LLC 100.00 33,012.96 Concert at Marina Park advertising
10/31 WESTAF 150.00 32,862.96 CallforEntry.org (CaFE) renewal
11/03 Amazon.com 81.81 32,781.15 Student Art Exhibition supplies11/03 Amazon.com 90.48 32,690.67 Student Art Exhibition supplies
12/31 Image360 South Bay 105.82 32,584.85 Sculpture Exhibition plaque
01/11 Kleenway Services, Inc.542.16 32,042.69 Janitorial Services for concert seriesTOTAL$60,500.00 $28,457.31 $32,042.69
City Grants 30,000.00$
TOTAL $30,000.00 $0.00 $30,000.00
Professional Services 22,300.00$ 08/17 TAVD Virtual Assistant 159.75 22,140.25 Transcription of Minutes (07/13)
08/17 Crown Building Services 825.00 21,315.25 Sculpture Maintenance
08/30 Svartifoss Corp.425.00 20,890.25 Art Installation (Jane Shehane exhibit)09/14 TAVD Virtual Assistant 114.75 20,775.50 Transcription of Minutes (08/10)
10/27 TAVD Virtual Assistant 96.75 20,678.75 Transcription of Minutes (09/10)
11/03 Svartifoss Corp.350.00 20,328.75 Art Installation (Sherry Marger exhibit)11/17 TAVD Virtual Assistant 213.75 20,115.00 Transcription of Minutes (10/12)
12/01 Crown Building Services 825.00 19,290.00 Sculpture Maintenance
02/16 TAVD Virtual Assistant 220.50 19,069.50 Transcription of Minutes (11/09)02/16 TAVD Virtual Assistant 171.00 18,898.50 Transcription of Minutes (12/14)
TOTAL 22,300.00$ 3,401.50$ 18,898.50$
Sculpture Garden 135,000.00$
Phase IX 01/18 Arts Orange County 5,000.00 130,000.00 Project Management (1 of 7)TOTAL $135,000.00 $5,000.00 $130,000.00
Advertising $ 1,340.00
07/31 2S Publishing, LLC.150.00 1,190.00 COTG advertising (07-23-23 Sully Band)
07/31 2S Publishing, LLC.150.00 1,040.00 COTG advertising (07-23-23 Sully Band)
07/31 LA Times Media Group 200.10 839.90 COTG advertising (07-23-23 Sully Band)08/31 LA Times Media Group 200.10 639.80 COTG advertising (Postponed 08-20 concert)
08/31 2S Publishing, LLC.150.00 489.80 COTG advertising (Postponed 08-20 concert)08/31 2S Publishing, LLC.150.00 339.80 COTG advertising (Postponed 08-20 concert)
09/30 2S Publishing, LLC.150.00 189.80 COTG advertising (09-17-23 Boys of Summer)
09/30 2S Publishing, LLC.100.00 89.80 COTG advertising (09-17-23 Boys of Summer)09/30 LA Times Media Group 200.10 (110.30)COTG advertising (09-17-23 Boys of Summer)
09/30 2S Publishing, LLC.100.00 (210.30)COTG advertising (09-24-23 Tijuana Dogs)
09/30 2S Publishing, LLC.100.00 (310.30)COTG advertising (09-24-23 Tijuana Dogs)09/30 LA Times Media Group 200.10 (510.40)COTG advertising (09-24-23 Tijuana Dogs)
TOTAL $1,340.00 $1,850.40 -$510.40
REVENUES
Special Events (NBAE)-$
TOTAL -$
BUDGET EXPENSES AVAILABLE
Cultural Arts Totals $249,140.00 $38,709.21 $210,430.79
FY 2023-24Cultural Arts Division
03/07/2024 1 of 1 12
CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT
March 14, 2024
Agenda Item No. 3
SCULPTURE MAINTENANCE
Arts Orange County coordinated the restoration of one of the sculptures
currently on display in Civic Center Park. Pluma Sculptura a.k.a. The Feather by
Kirk Seese required replacement panels from the artist and were installed on
February 16. The sculpture is part of Phase VII of the Sculpture Exhibition and
will remain on display until June.
Arts Orange County also performed maintenance on Prey by Mr. and Mrs.
Ferguson during one of their routine inspections of the sculptures in Civic
Center Park.
CENTRAL LIBRARY GALLERY EXHIBITS
Lucie Galvin grew up in Newport Beach attending Eastbluff Elementary and
Corona del Mar Middle and High Schools. She learned to sail the harbor,
worked at Fashion Island and volunteered at the Newport Beach Library and
Hoag Hospital. After studying Art History at The University of Michigan,
Education at St. Mary’s College, Garden Design at The English Gardening
School London, and Craftsman Gardening with The National Trust for
Scotland, she returned with her husband to Newport Beach to raise their
family. Lucie teaches and practices gardening and crafts. During the
pandemic, she digitally sketched portraits of missed family and friends on
her iPad, walked town and took photos of plants vernacular for the social
media platform Instagram, and began making illustrative paper collages.
She has recently returned from studying traditional and modern
papermaking in South Korea and Japan.
The pictures’ paper plant materials include Bamboo, banana, cotton,
daphne, Ficus, flax, gampi, hemp/jute, mango, mitsumata, mulberry, nettle,
onion, papyrus, rice, silk, snake plant, and anonymous hard and softwoods
TO: CITY ARTS COMMISSION
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949)717-3801, mhartson@newportbeachca.gov
PREPARED BY: Camille Escareal-Garcia, Cultural Arts Assistant
TITLE: Cultural Arts Activities for February 2024
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Cultural Arts Activities for February 2024
03/14/2024
Page 2
in upcycled modern card stock, cellophane, construction paper, greeting cards, grocery bags, parchment,
pastry boxes, souvenirs, wrapping paper, and vellum.
Lucie Galvin’s exhibit has been extended to be on display at the Central Library Gallery until April 6.
UPCOMING CENTRAL LIBRARY GALLERY EXHIBITS:
2024:
• Laura Green (Acrylic Paintings): April 8 – May 31
• Dorothy Grettenberg Handy (Needlework): June 3 – July 26
• Christopher Evans (Acrylic paintings): July 29 – September 20
• Shant Beudjekian (Oil paintings): September 23 – November 15
• Faro Mojahedi (Photography): November 18 – January 10
2025:
• Tianyi Wang (Photography): January 13 – March 7
• Liberty Dickinson (Acrylic paintings): March 10 – May 2
CULTURAL ARTS CALENDER OF EVENTS:
City Arts Commission (CAC) meetings are held at 5 p.m. on the second Thursday of each month.
• Next meeting – Thursday, April 11, 2024
NEWPORT BEACH ART EXHIBITION
• Call for Entries: February 1 – May 10, 2024
• Exhibition: Saturday, June 29, 2024
STUDENT ART EXHIBITION
• Art Exhibit: April 15 – May 17, 2024
• Awards Presentation: May 9, 2024
• Artwork Retrieval: May 20 – May 31, 2024
SCULPTURE EXHIBITION PHASE IX GRAND OPENING
• Saturday, June 29, 2024
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CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT
March 14, 2024
Agenda Item No. 5
RECOMMENDATION:
Staff recommends that the City Arts Commission form an ad hoc subcommittee for the purpose of
reviewing the current structure of the Sculpture Exhibition program in Civic Center Park and developing
proposed Sculpture Exhibition program options that align with the current $135,000 General Fund budget
allocation for the program.
DISCUSSION:
The Sculpture Exhibition in Civic Center Park is an ongoing rotational public art display that is an integral
feature of the Newport Beach Civic Center. In Phase IX of its iteration, the Sculpture Exhibition offers the
temporary display of public art in a naturalistic setting. Managed by Arts Orange County, this program
features sculptures that are loaned for a two-year period, with a small honorarium given to the artists
selected for each phase. A curatorial panel featuring the City Arts Commission and two guest jurors select
sculptures for a public online poll available for Newport Beach residents. Once the public has voted and
the City Arts Commission has reviewed the results of the online poll, the top ten sculptures and two to
three alternates are sent to City Council for final approval.
The cost of the project management fees and installation and deinstallation of 10 sculptures for Phase IX
of the Sculpture Exhibition is $169,000. An additional $3,000 for sculpture plaques, marketing brochures,
and advertising brings the total to $172,000 for the program costs. The City of Newport Beach allocates
$135,000 of General Fund monies to support the Sculpture Exhibition program. For the past three fiscal
years, financial support from the Newport Beach Arts Foundation and the reallocation of General Fund
monies from the Cultural Arts Programming and Professional Services budgets have covered the
additional $37,000 needed to fully fund the program.
At the February 3, 2024 Newport Beach City Council Planning Session, City Council requested Sculpture
Exhibition program proposals from the City Arts Commission that align with the $135,000 budget.
TO: CITY ARTS COMMISSION
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949)717-3801, mhartson@newportbeachca.gov
PREPARED BY: Camille Escareal-Garcia, Cultural Arts Assistant
TITLE: Sculpture Exhibition in Civic Center Park Ad Hoc Subcommittee
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Sculpture Exhibition in Civic Center Park Ad Hoc Subcommittee
03/14/2024
Page 2
Staff recommends that the City Arts Commission form a Sculpture Exhibition in Civic Center Park Ad Hoc
Subcommittee to develop program options to present to City Council for their review and consideration.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
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CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT
March 14, 2024
Agenda Item No. 6
DISCUSSION:
Chair Flanagan will appoint a Public Relations and Marketing Ad Hoc Subcommittee. The purpose of the
Subcommittee is to review the current marketing strategies and budget and make recommendations to
improve communication and public awareness of cultural arts events and programs.
The City Arts Commission hosts a variety of events and programs for Newport Beach residents such as
outdoor public art displays, annual art exhibitions, summer and fall concerts, rotating gallery exhibits, and
cultural arts grants opportunities. Increasing public awareness of these events and programs will allow for
more community participation in matters related to cultural arts.
The Public Relations and Marketing Ad Hoc Subcommittee will work with City staff to determine new
marketing strategies to build a stronger relationship with the Newport Beach community.
AD HOC SUBCOMMITTEE APPOINTMENTS
An ad hoc subcommittee is a temporary advisory committee that is:
1.composed solely of less than a quorum of the City Arts Commission,
2.serves a limited or single purpose,
3.is not perpetual,
4.will be dissolved once its specific task is completed.
Unless all these requirements are satisfied, it is a standing committee and subject to the Brown Act. This
means staff would post the committee’s agenda for the meeting, which would be held in public.
The Chair of the City Arts Commission appoints ad hoc subcommittees. Their role is to address a specific
task and bring a recommendation to the entire City Arts Commission for approval in a public meeting. Ad
hoc subcommittees are not required to meet in public, are not subject to the Brown Act, and their meeting
schedule is not fixed by a legislative body.
TO: CITY ARTS COMMISSION
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949)717-3801, mhartson@newportbeachca.gov
PREPARED BY: Camille Escareal-Garcia, Cultural Arts Assistant
TITLE: Public Relations and Marketing Ad Hoc Subcommittee
17
Public Relations and Marketing Ad Hoc Subcommittee
03/14/2024
Page 2
Per ARTICLE VII of the City Arts Commission by-laws, under the heading "Committees", one or more
members are appointed for a specific purpose as the business of the Commission may require. No
committee shall have other than advisory power unless, by suitable action of the Commission, it is granted
specific power to act. All members of the Commission are required to serve on an ad hoc subcommittee.
Commissioners are also required to attend meetings, participate, and fulfill the role and responsibility of
an ad hoc subcommittee member.
All committees shall make a progress report to the Commission during the regular monthly meetings. The
Committee is discharged upon completion of the purpose for which it was appointed. The Chairperson
will issue a final report upon the discharge of the Committee in a public meeting.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
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