Loading...
HomeMy WebLinkAbout03-18-2024-BLT-AGENDA PACKETCITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES AGENDA Balboa Branch Library 100 E. Balboa Boulevard, Newport Beach, CA 92663 Monday, March 18, 2024 - 5:00 PM Board of Library Trustees Members: Paul Watkins, Chair Dorothy Larson, Vice Chair Lauren Kramer, Secretary Antonella Castro, Trustee Chase Rief, Trustee Staff Members: Melissa Hartson, Library Services Director Francine Jacome, Administrative Support Specialist The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Sunday, March 17, at 4:00 p.m. to give the Board of Library Trustees time to consider your comments. All emails will be made part of the record. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.PLEDGE OF ALLEGIANCE IV.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the Board of Library Trustees. If the optional sign-in card has been completed, it should be placed in the tray provided. The Board of Library Trustees of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The Board of Library Trustees has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. March 18, 2024 Page 2 Board of Library Trustees Meeting V.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. Board of Library Trustees have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the Board of Library Trustees votes on the motion unless members of the Board of Library Trustees request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward upon invitation by the Chair. A.Consent Calendar Items Minutes of the Feb 26, 2024 Board of Library Trustees Meeting (pp. 5-12)1. DRAFT MINUTES Patron Comments (pp. 13-14)2. Monthly review of evaluations of library services through suggestions and requests received from patrons. PATRON COMMENTS Library Activities (pp. 15-25)3. Monthly update of library events, services and statistics. FEBRUARY ACTIVITIES Expenditure Status Report (p. 26)4. Monthly expenditure status of the library's operating expenses, services, salaries and benefits by department. FEBRUARY EXPENDITURES Board of Library Trustees Monitoring List (p. 27)5. List of agenda items and dates for monthly review of projects by the Board of Library Trustees. MONITORING LIST March 18, 2024 Page 3 Board of Library Trustees Meeting VI.CURRENT BUSINESS A.Items for Review Balboa Branch Update (pp. 28-31)6. Branch Librarian Evelyn Rogers presents an overview of Balboa Branch's activities and resources. STAFF REPORT Gift and Donor Policy (NBPL 3)(pp. 32-45)7. Staff recommends that the Board of Library Trustees review and accept revisions to Library Policy NBPL 3, Gift and Donor Policy. STAFF REPORT ATTACHMENTS A-D Collection Development Ad Hoc Subcommittee Update8. The Collection Development Ad Hoc Subcommittee will provide an update regarding the process of appeals in Library Policy (NBPL 2), Collection Development Policy. Lecture Hall Update9. Report on activities related to the Lecture Hall project. Balboa Branch Replacement Update10. Report on activities related to the Balboa Branch Replacement project. Library Services (pp. 15-25)11. Report of library issues regarding services, patrons and staff. B.Monthly Reports Library Foundation Liaison Reports (pp. 46-47)12. A. Library Foundation Board - Report of the most recently attended meeting. B. Library Live Lectures Committee - Report of the most recently attended meeting. C. Witte Lectures Committee - Report of the most recently attended meeting. FOUNDATION REPORT March 18, 2024 Page 4 Board of Library Trustees Meeting Friends of the Library Liaison Report13. Trustee update of the most recently attended Friends of the Library Board meeting. Pals4pal Liaison Report14. Trustee update of the most recently attended Pals4pal Board meeting. VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited, and non-agenda items generally considered to be within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. VIII.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM) IX.ADJOURNMENT CITY OF NEWPORT BEACH Board of Library Trustees Civic Center Council Chambers 100 Civic Center Drive, Newport Beach Meeting Minutes Monday, February 26, 2024 – 4:30 PM I. CALL MEETING TO ORDER – 4:30 PM Chair Paul Watkins called to order the regular meeting of the Newport Beach Board of Library Trustees. II. ROLL CALL – Roll call by Administrative Support Specialist Francine Jacome. Trustees Present: Chair Paul Watkins, Vice Chair Dorothy Larson, Trustee Antonella Castro, Secretary Lauren Kramer, Trustee Chase Rief Trustees Absent: None Staff Present: Melissa Hartson, Library Services Director Rebecca Lightfoot, Library Services Manager Francine Jacome, Administrative Support Specialist Annika Helmuth, Branch and Youth Services Coordinator Andrew Kachaturian, Circulation and Technical Processing Coordinator Erin Spivey, Adult Services Coordinator Staff Absent None III. PLEDGE OF ALLEGIANCE Trustee Chase Rief led the Pledge of Allegiance IV. NOTICE TO THE PUBLIC - Waived V. CONSENT CALENDAR Administrative Support Specialist Jacome read the Consent Calendar Notice to the Public. A. Consent Calendar Items Chair Watkins inquired if any Trustees had requests to pull an item from the Consent Calendar. 1. Minutes of the January 16, 2024 Board of Library Trustees Meeting Chair Watkins requested Mr. Mosher’s written modifications to the minutes be accepted. 2. Patron Comments Monthly review of evaluations of library services through suggestions and requests received from patrons. Chair Watkins noted that Newport Beach will no longer hold a Star Status under the Star Status Program as the Library Journal recently decided to pause that program as they felt it was not an altogether fair approach for all libraries. 5 Board of Library Trustees Meeting February 26, 2024 Page 2 3.Patron’s Request for Evaluation of Library ResourcesMonthly review of evaluations of library resources as requested by patrons withcorresponding staff responses. Chair Watkins reported that there has only been one request for evaluation this month. There are now 81 written communications regarding the age appropriate issue. 4.Library ActivitiesMonthly update of library events, services, and statistics. 5.Expenditure Status ReportMonthly expenditure status of the library’s operating expenses, services, salaries, andbenefits by department. Chair Watkins reported they are 58% through the Fiscal Year (FY) and they are at 55% of expenditures and 3% under budget and expressed it was nice to see. 6.Board of Library Trustees Monitoring ListList of agenda items and dates for monthly review of projects by the Board of LibraryTrustees. Chair Watkins opened the item for Public Comments, and there were none. Motion made by Vice Chair Dorothy Larson, seconded by Trustee Chase Rief, and carried (5-0-0-0) to approve the Consent Calendar Items 1-6 with the minor changes to the January 16, 2024 draft minutes. AYES: Watkins, Kramer, Larson, Castro, Rief NOES: ABSTENTIONS: ABSENCES: VI.CURRENT BUSINESS A.Items for Review 7.Library Lecture Hall Policy (NBPL 15)Staff recommends that the Board of Library Trustees rescind and terminate LibraryPolicy NBPL 15, Library Lecture Hall, as the facility will be under City managementand not guided by Library policy. Library Services Director Hartson reported that staff requested that NBPL 15 be rescinded and terminated as the facility is now under City management and not guided by Library policy. City Council approved a third amendment with the Newport Beach Public Library Foundation and as part of that MOU amendment, the Hall’s authority was changed from the Library to the City. Chair Watkins opened the item for Public Comments. Jim Mosher (Newport Beach resident) believed the Board of Library Trustees should be removing the policy under protest as it seemed to him the Lecture Hall was intended as a 6 Board of Library Trustees Meeting February 26, 2024 Page 3 Library facility and the City’s Charter was clear that this Board was the entity that administers the Library’s facilities in Newport Beach. He was not sure how City Council could make such a change. Motion made under protest by Vice Chair Larson, seconded by Secretary Kramer, and carried (5-0-0-0) to rescind and terminate the Library Policy NBPL 15 for the Library Lecture Hall. AYES: Watkins, Kramer, Larson, Castro, Rief NOES: ABSTENTIONS: ABSENCES: 8. Gift and Donor Policy (NBPL 3) Staff recommends that the Board of Library Trustees review and accept revisions to Library Policy NBPL 3, Gift and Donor Policy. Library Services Director Hartson reported that the policy calls out the various gifts that are received from support organizations and other community members. One of the changes is the addition of the support organization Pals4pal. It is the fundraising arm that helps support the Library’s Project Adult Literacy program. Staff recommend that they be included in the Gift and Donor Policy. The official spelling of the organization is Pals4pal, and they are a 501(c)(3). Chair Watkins opened the item for Public Comments. Jim Mosher (Newport Beach resident) commented that recently the Board decided to review each policy every two years; prior to that, it had been many years since any of the policies were revisited, and he felt this particular policy could use more extensive review as many changes have taken place since this policy was last reviewed. He called out the section about the recognition wall being out of date, along with donor opportunities, and the structure of the Foundation has changed where the Foundation will be accepting some donations for the Library and some for other things; perhaps that should be distinguished. The process for Friends of the Library donations is not clearly spelled out, and this document is the only opportunity people have to understand their opportunities to support the Library programs. The website is also not very comprehensive with donor opportunities. Motion made by Secretary Kramer, seconded by Trustee Antonella Castro, and carried (5-0-0-0) to approve the revisions to the Library Policy NBPL 3: Gift and Donor Policy AYES: Watkins, Kramer, Larson, Castro, Rief NOES: ABSTENTIONS: ABSENCES: Trustee Castro agreed that Mr. Mosher had some very good ideas with regard to his notes for the changes to the donor policy. 7 Board of Library Trustees Meeting February 26, 2024 Page 4 9. Annual Budget – Preliminary Review Staff requests that the Board of Library Trustees review and approve the preliminary Library operating budget for Fiscal Year 2024-25. Library Services Manager Rebecca Lightfoot reported that the City is preparing to review the budget for next fiscal year. Staff met with the Assistant City Managers Tara Finnigan and Simone Jurjis to review some program enhancement requests as outlined in the staff report. Revenues have been projected to remain similar to the previous year and noted the projected revenue for copies and plans needs to be adjusted due to higher than expected year-to-date (YTD) revenues in that account. The numbers provided are the proposed budget Finance is planning on including in their document to be approved by City Council. Vice Chair Larson asked what the deadline is for it to be included in the Finance Committee’s report. Library Services Manager Lightfoot believed it was in March. Library Services Director Hartson stated she did not have the City’s budget calendar on hand but could report back. Trustee Castro inquired about the increase to salary and benefits and if it could be increased more to hire new people. Library Services Director Hartson commented if an increase were something the Board would like to consider, perhaps it would be appropriate for changes to the following fiscal year, as all program enhancements have already been submitted to the City Manager. Staff would need to report back to the City Manager with justification for the ask of additional staff. Secretary Lauren Kramer stated that if a need arises during the year for additional staff, they can approach City Council with a budget adjustment that is considered on a case-by-case basis. Chair Watkins opened the item for Public Comments. Jim Mosher (Newport Beach resident) provided public comment about the timeline of the budget and noted the Finance Committee works off of a work plan, they have April 11 marked as receiving an overview of the expenditure budget for the coming FY. It likely will not be detailed but will probably show the projected total for the Library Services Department. The actual detailed budget will be reviewed by them on May 9, which is the date scheduled for City Council to host the City Manager’s recommended detailed budget for review and potential modifications. Motion made by Secretary Kramer, seconded by Vice Chair Larson, and carried (5-0-0-0) to approve the preliminary Library operating budget for FY 2024-25. AYES: Watkins, Kramer, Larson, Castro, Rief NOES: ABSTENTIONS: ABSENCES: 10. Arts and Culture Update Staff will present the annual report on the activities of the Cultural Arts Division Library Services Director Hartson reported that staff works with the City Arts Commission to host arts programs throughout the city. The Commission also acts in an advisory capacity to the Council for all things pertaining to the arts within the City. Included in the packet is an 8 Board of Library Trustees Meeting February 26, 2024 Page 5 overview of last year’s events and highlighted the return of the Newport Beach Art Exhibition in 2023, and on the same day they held the Sculpture Exhibition in Civic Center Park grand opening of Phase VIII. The Commission is currently working on Phase IX and encouraged the board members to visit the cultural arts page on the Library’s website and participate in voting for top favorites for Phase IX. The public poll will be open until March 11. Other popular events include the summer series Concerts on the Green, as well as a concert at Marina Park, and additional rotational art in the Central Library on the Gallery Wall. Chair Watkins opened the item for Public Comments, and there were none. Chair Watkins received and filed the report. 11. Acceptance of Donation Staff recommends that the Board of Library Trustees approve the acceptance of a donation from the Newport Beach Public Library Foundation (NBPLF). Library Services Manager Rebecca Lightfoot reported that the Foundation received a donation of $1,000.00 from the Wohl Family Fund, to be used specifically for Project Adult Literacy. Staff would like to utilize the donated funds to purchase new materials for the program. Chair Watkins opened the item for Public Comments. Jim Mosher (Newport Beach resident) commented that it seemed to him that under the collections policy, the City Charter states that the Library Board accepts donations subject to approval by the City Council. That was possibly misstated in the policy and it’s possible City Council adopted a policy in which they don’t need to make an approval. Motion made by Trustee Rief, seconded by Trustee Castro, and carried (5-0-0-0) to approve the preliminary Library operating budget for FY 2024-2025. AYES: Watkins, Kramer, Larson, Castro, Rief NOES: ABSTENTIONS: ABSENCES: 12. Collection Development Ad Hoc Subcommittee Update The Collection Development Ad Hoc Subcommittee will provide an update regarding the process of appeals in Library Policy (NBPL 2) Children’s Collection Development Policy. Chair Watkins reported that the subcommittee began receiving evaluation requests from community members which resulted in the Director’s Decision on several children’s books by October 2023. Since that time, there have been 46 Director’s Decisions that have been issued in response to the evaluation requests challenging 15 different children’s books. It was decided to treat the 46 Director’s Decisions as a grandfathered group and will allow appeal requests on those decisions through Friday, March 15, at 4:00 PM. At the end of that time period, they will consider the number of appeal requests submitted and possibly set a Special Meeting. Letters will be mailed to all 46 patrons who have submitted patron requests for evaluation of library resources informing them of the grandfathered timeline. 9 Board of Library Trustees Meeting February 26, 2024 Page 6 Secretary Kramer stated that it is her preference that once that date passes, the Board should start hearing two to three appeals during regular meetings until they’ve all been heard, as opposed to conducting a special meeting. Chair Watkins opened the item for Public Comments. Jim Mosher (Newport Beach resident) noted that the March meeting is scheduled for March 18, the Monday following the March 15 deadline, and the City has also scheduled the Harbor Commission meeting also on March 18 and inquired the number of books that had been appealed from the original decision and suggested it might be helpful in scheduling the appeals hearings with that information. Chair Watkins received and filed the report. 13. Lecture Hall Update Report on activities related to the Library Lecture Hall project. Library Services Director Hartson reported that construction fencing has gone up in the lower first level parking lot. Limited parking is available in the Central Library parking lot and visitors are encouraged to park in the parking structure and enter through the second floor entry if lower level spots cannot be found. Site preparation is still taking place. Weather permitting, surface demolition will begin in early March. Chair Watkins noted that while it may no longer be considered the responsibility of the Library, the Lecture Hall remains important to the Library due to the programming, and as such, the rebuild will have a significant impact on the Central Library. For that reason, he requested the item continue to be listed on the meeting Agenda until further notice. Chair Watkins opened the item for Public Comments, and there were none. Chair Watkins received and filed the report. 14. Balboa Branch Update Report on the activities related to the Balboa Branch Replacement project. Library Services Director Hartson reported that on March 5, the Parks, Beaches and Recreation Commission (PB&R) meeting will take place in Council Chambers at 5:00 PM. It will be the next opportunity for project updates and public comments. Chair Watkins noted that at the City Council planning retreat at OASIS Senior Center it was discussed at some length. It’s on everyone’s radar and he encouraged members of the public to attend the PB&R meeting and participate. Ultimately, City Council will approve the design for the project. Vice Chair Larson commented that some of the discussions relate to the exterior layout of the branch, lot, and fire station, which will result in significant changes to the property, which is why it is being heard by PB&R. Library Services Director Hartson reminded the Board that there will also be a playground element, which also fits within the PB&R purview. 10 Board of Library Trustees Meeting February 26, 2024 Page 7 Chair Watkins opened the item up for Public Comments, and there were none. Chair Watkins received and filed the report. 15. Library Services Report of Library issues regarding services, patrons, and staff. Library Services Director Hartson stated her report for Library Services was covered with the information about suspending the Star Status program and mention of the PB&R meeting. Trustee Castro asked if the Star Status had any tangible impact. Library Services Director Hartson answered it was more a source of pride for the Library; Star Status was based on quantitative numbers that were submitted every year to the state. The Newport Beach Public Library will continue to provide star rated services without the ranking. They will continue to track that as the State requires annual reporting of these statistics each year. Trustee Rief stated he’s been frequenting the Library of late with his children for various needs and he has been extremely happy with the help provided by library staff. Chair Watkins opened the item for Public Comments. Jerry Kappel (Foundation CEO) commented that the Foundation will continue to state that this is a four-star Library, one of only twelve in the State of California. There is much to be proud of; the Journal’s decision does not affect how the Library Foundation promotes the quality of the Library. Chair Watkins received and filed the report. B. Monthly Reports 16. Library Foundation Liaison Reports A. Library Foundation Board Report on the most recently attended meeting. Chair Watkins reported that he attended the Foundation Board meeting, and in his monthly report, Jerry Kappel provided a great update of the Library Foundation Board, Library Live and Witte Lecture. He included the Spotlight on Science program and a great matrix of all the ticket sales and dates for each event. Chair Watkins received and filed the report. B. Library Live Lectures Committee Report on the most recently attended meeting. Vice Chair Larson agreed that Mr. Kappel provided a great update. They are beginning work on next year’s speakers for Library Live and Witte, and the programs are going strong. Chair Watkins received and filed the report. 11 Board of Library Trustees Meeting February 26, 2024 Page 8 C. Witte Lectures Committee Report on the most recently attended meeting. (Addressed in previous agenda item) Chair Watkins received and filed the report. 17. Friends of the Library Liaison Report Trustee update on the most recently attended Friends of the Library Board meeting. Trustee Rief reported that he attended the meeting. The Friends had a great used book sale. The numbers were down somewhat; however, so were the number of items that they had for sale. There was some concern noted around the parking and the ability to drop off donations, which they are addressing with their membership and communications. Chair Watkins received and filed the report. 18. Pals4pal Liaison Report Trustee update of the Pals4pal Board meeting. Trustee Castro reported that she attended their board retreat, and the discussion was positive. They want to continue to fund the Library’s adult literacy programs and would like to continue to receive reports from Library Services Manager Lightfoot and Literacy Coordinator Gabriela Leman about how their donations are helping. There was an awesome article about the program in the Daily Pilot. They’ve never done a stand-alone fundraiser, which was also a topic of discussion. Chair Watkins received and filed the report. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS – Two Minutes per speaker None VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM) None IX. ADJOURNMENT – 5:14 p.m. The next meeting will be held at Balboa Branch on March 18, 2024 at 5:00 p.m. 12 NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS FEBRUARY 2024 Comment #Comment Response Date Received Source of Comment Staff Member Staff Member Title Date Responded to Patron 1 02/03/2024 Email Erin Spivey Adult Services Coordinator 02/05/2024 2 02/12/2024 Email Rebecca Lightfoot Library Services Manager 02/13/2024 3 02/17/2024 Email Terry Sanchez Programs Specialist 02/20/2024 4 02/18/2024 Email Greg Johnson Library Assistant 02/20/2024 5 02/19/2024 Email Danielle Yang Library Assistant 02/20/2024 My parents live in Newport Beach and my mom really struggles with using her phone and laptop. I searched through the Orange County Library system to see if I could find her in-person classes on how to use a phone or laptop, but I didn't find anything. Do you happen to offer this? If not, do you happen to know where I could find resources for her? I live far away unfortunately. Thanks! ... Wow, this is excellent. Thank you for sending me these resources! Stay dry out there! Thank you for reaching out. While we don’t offer any technology classes like this at NBPL, I am happy to connect you with some resources to help your mom acquire some computer skills. Orange County Community College offers free computer classes through their adult education school. You can learn more about that here. Santa Ana College’s School of Continuing Education offers free courses to all adults living in California. You can learn more about all their classes here. They offer a class on navigating the internet and email that may be useful. Learn more here. For fee-based classes, our Newport Beach Oasis Senior Center offers many different types of computer and technology classes. Here is a sampling you might be interested in: Apple iPhone for Beginners; Computer Skills-Intermediate; Private Technology Lessons. I hope these resources can guide you to a matching class for your mom. Please don’t hesitate to reach out if you need further assistance. Thank you. There should definitely be a message regarding parking at the library, or lack thereof, with the new construction for two years. This forces people to parking in the Bristol Farms lot, which is not great and does not help those in the center. Thank you for your patience as we embark on this very exciting construction project. We recommend parking in the Civic Center Parking Structure as opposed to Bristol Farms. It is much closer and more convenient to enter the library from the structure. I would also encourage you, if you haven’t already, to sign up to receive the library’s eNews directly to your email. We will do our best to keep everyone up to date on the construction project. You can sign up here... Please don’t hesitate to reach out if you have any other questions or concerns, and thank you for your continued support. Thank you for all you do for the community—much appreciated! I am writing to see what is the process for being selected to play either at the library on Sundays or at your summer events (concerts). My husband has a six-piece jazz band, and we’re always looking for venues to play at. The music does have jazz standards (instrumentals), some pop and some vocals, but all generally in a jazz style. We are wondering what the criteria would be to get selected. Thank you for your time! Thank you for your interest in the Newport Beach Public Library. Please send a performance video of your husband’s jazz band along with a brief bio of the band to my email. The video must be in front of a live audience, not a rehearsal. I will be happy to submit it to the program committee for Sunday Musicales as well as the Cultural Arts assistant who coordinates summer concerts. If the band is a fit for either program, you will be contacted. Thanks so much and please let me know if you have any further questions. My grandfather recently passed and we found an amazing article about him that we believe was published in the Newport Daily Pilot during or before 1968. We would love to get an exact date on the article. It is titled “Newport engineer is booster for innovation” written by Dorothy Pine under the “meet the people” section. Thank you! Thank you for contacting the Newport Beach Public Library. We appreciate you asking us to find an article on your grandfather. It is in our archives. I found the article and attached it to this email for you. For reference the article is within the Daily Pilot Archives dated July 26, 1968, from the Orange Coast Weekender, page 3.Yes, it was in the “Meet the People” section under the title, “Newport Engineer Is Booster For Innovation,” just like you noted. Thank you for providing information to help our research. Please let us know if you have any questions. I am wondering if the Library this year will offer workshop for college bound high school students about preparation for SAT/ ACT test, similar like the one you hosted last year? … Thank you so much for the prompt reply. I will note the calendar and prepare accordingly. Appreciate your assistance to this matter. Have a great day! Thanks for getting in touch! Unfortunately, we will not be hosting a PSAT/SAT seminar this Spring. But if there's a demand for it, I would be happy to pass this information along to our partner, Collegewise, to see if it might be a good idea for a Fall program! This Spring/Summer, we'll be doing three college prep seminars for college bound high school students: 4/20 Admissions 101; 5/22 How to write a great college essay; 6/19 How to maximize your summer/College List-building. Please let me know if you have any questions going forward! Thank you.13 NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS FEBRUARY 2024 Comment #Comment Response Date Received Source of Comment Staff Member Staff Member Title Date Responded to Patron 6 02/21/2024 Comment Card Erin Spivey Adult Services Coordinator 02/21/2024 7 02/22/2024 Comment Card Annika Helmuth Branch & Youth Services Coordinator 02/22/2024 8 02/25/2024 Email Erin Spivey Adult Services Coordinator 02/26/2024 9 02/28/2024 In Person Andy Kachaturian Circ. & Tech. Processing Coordinator 02/28/2024 10 02/29/2024 Email Rebecca Lightfoot Library Services Manager 02/29/2024 I am interested in a part-time position with the Library. Can you tell me who to contact regarding employment opportunities? Thank you. Thank you for your interest in working for the Library! All of our job openings are posted on the City’s website here... You can also fill out a job interest card on the City’s website to be notified by email whenever a new job in the Library is posted... I hope that helps! Please let me know if you have any other questions. Thank you. I still can’t access the app. Can you let me know when and if an app will be available and who we can escalate this complaint to ? It’s unreasonable that a library with such a budget does not have a working app for six months. We can’t link my daughter's kindle due to not having an app. Please give the instructions on how to link kindle accounts since you lack an app. Thank you for your inquiry regarding the app. As we shared previously, the old Newport Beach Public Library app is defunct; the vendor shut down the app service. We did receive a refund from the vendor for that program. We are engaged in working with new vendors to test out possible app services through them. We hope to have an app for the library in the near future. If you still need instructions on how to link your kindle to the digital books, you can see instructions from Libby here... If you would like to escalate this complaint further, you can reach out to Rebecca Lightfoot, Library Services Manager, at rlightfoot@newportbeachca.gov. Thank you again for your inquiry. There is a bad smell in the computer area upstairs. It seems deep, like it might be in the carpet. I told staff, but they did not detect the smell. Please contact me to discuss. Thank you for taking the time to comment about the public computer area upstairs at the Central Library. I will investigate this with our maintenance worker in the morning and see if we can notice any remaining issues. This is a high traffic area and sometimes people do bring in food despite our restriction in this area. Hopefully it was a temporary matter such as that, but we will give it a thorough look in the morning. We do have a nightly janitorial staff that may be able to take appropriate action if necessary. Thanks again for taking the time to help us keep the library facility in good shape! Best regards. What I like most about the Newport Beach Public Library is the friendly staff. Very, very, very helpful. I suggest you look into the cost effectiveness of installing electric hand dryers to save the purchase of paper towels. Thank you for your recent comment at Newport Beach Public Library. I truly appreciate you taking the time to let us know how we are doing. I am so pleased to hear that you found our staff to be friendly and very helpful. They strive to always provide excellent service, and I am pleased to hear that you experienced it. Thank you also for your suggestion regarding electric hand dryers. I will pass this on to our library director for future consideration. I hope you’ll return to visit us soon. What I like most about the Newport Beach Public Library is Friends of the Library. What I would like to see added is more parenting books to the children's area. It's so hard to look at them upstairs with kids. Make them more accessible. Move parent education books where parents need to be. More will see, engage and benefit families. Thank you for your recent comment card received at the Central Library. We are always looking for ways to improve our services and appreciate your suggestion to move parenting books to the children's area of the library. Unfortunately, the volume of the parenting collection prevents us from moving it at this time as we do not have the space required for such a robust collection. However, when you visit, staff is more than happy to bring the books to you! Please don't hesitate to ask staff at the children's desk to call upstairs and retrieve some parenting titles. You are also more than welcome to bring books from upstairs down to the children's area during your visit. Again, we are grateful for your feedback and hope that we can meet your needs on a future visit.14 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT March 18, 2024 Agenda Item No. 4 MELISSA HARTSON, LIBRARY SERVICES DIRECTOR Witte Hall Groundbreaking The City of Newport Beach held the groundbreaking ceremony for Witte Hall on February 27. City Council, Board of Library Trustees, Library Foundation Board, members, and key donors and supporters were all present for this project milestone. Following many years of planning for a lecture hall, it was a privilege to attend this event. Witte Hall will expand programming opportunities for the Library with its completion set for early 2026. City Council Planning Session I attended the annual City Council Planning Session on Saturday, February 3. During this special meeting, City staff presented updates on the City’s financial status, long range capital planning, and budget development for Fiscal Year 2024-25 programs and services levels. This last update included a presentation regarding arts programming and funding. WHEELHOUSE LIST FOR LIBRARY TRUSTEES •Spotlight on Science: Tracking Ice and Water with A.I. Wednesday, March 20, 7 p.m. Friends Meeting Room, Central Library •Library Closure: Easter Holiday Sunday, March 31 All locations •Medicine in Our Backyard: Treating Colon Cancer Valery Vilchez Parra, MD Monday, March 25, 7 p.m. Friends Meeting Room, Central Library •National Library Week: April 7 - 14 City Council Proclamation Tuesday, April 9, 4 p.m. City Council Chambers TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Report of February Library Activities – March 18, 2024 Meeting 15 Report of February Library Activities March 18, 2024 Page 2 WHEELHOUSE LIST FOR LIBRARY TRUSTEES (continued) • Witte Lecture: Dahlia Lithwick Friday, April 12, 7 p.m. Saturday, April 13, 2 p.m. Friends Meeting Room, Central Library • Board of Library Trustees Meeting Monday, April 15, 3:30 p.m. City Council Chambers • Sunday Musicale: Vieness Piano Duo Sunday, April 14, 3 p.m. Friends Meeting Room, Central Library REBECCA LIGHTFOOT, LIBRARY SERVICES MANAGER Literacy January’s Daily Pilot article generated interest in the program, with several new prospective tutors and learners signing up. There are a total of 29 learners and 19 tutors signed up for the March orientations. Literacy Coordinator Gabriela Leman facilitated several America Learns training classes for the tutors at the end of February. Programming In February, the Library hosted a Sunday Musicale featuring the violin twosome, Duo Unbound. They were delightful and well received with 180 in attendance. The Library also offered the second class of the Genealogy Uncovered series. This intimate size class (12 max) offered hands-on help for new and seasoned genealogy enthusiasts. Training Staff continues to utilize online access to the Vulnerable Populations trainings. February’s live training featured guest speaker Carly Danesh-Jones, an autistic woman and advocate, who has been shaping policy and practice related to autistic women and girls since 2008. During the interview, Carly shared her experience of how homelessness and autism intersect after previously being homeless as a teenage mother. ANNIKA HELMUTH, BRANCH AND YOUTH SERVICES COORDINATOR Branch Activities The Corona del Mar Branch (CdM) was busy with children’s programs this month including storytimes; Seek & Find activities; drop-in crafts; Sensory Play; Stay and Play; and two notable special events, a Friendship Bracelet Challenge held throughout the month and a Friendship & Fun Party on February 8. At the Balboa Branch (Balboa), a Hearts & Hugs craft program on Valentine’s Day saw attendees make a paper flower bouquet; flying heart pencil topper; sand art heart necklace; and heart dog craft. And at the Mariners Branch (Mariners), rainy weather brought in large and lively crowds that enjoyed Stay & Play materials. LEGO Wednesdays continue to be a draw every week and a Valentine’s themed 16 Report of February Library Activities March 18, 2024 Page 3 Sweetheart Crafts event was a success with 64 participants. Also in February, Mikaela Malsy joined the Mariners team as a part-time Library Clerk. Youth Services Storytime attendance at all locations remained high with over 2,300 in attendance throughout the month. The monthly afterschool program schedule at the Central Library (Central) includes BARK: Read to a Dog; Makerspace; Crafternoon; Family Game Day; Middle Grade Book Club; and LEGO Saturdays which are offered each month. These monthly on-going programs are geared towards children ages 6-11 and attendance totaled close to 250 participants in all. Special Programs Youth Services staff ended February on a high note with a very popular Family Paint Day at Central. Seventy-two participants painted mini masterpieces using acrylic paint and mini canvases. While the children enjoyed picking out paint colors and painting everything from palm trees to leopards, it was great to also see caregivers joining in on the fun and painting their own canvases. Class Visits This month, Youth Services staff welcomed a troop of Brownie scouts for a visit. The visit began with a tour of the children's area where staff discussed the difference between fiction and non-fiction books and how to find them on the shelf using the catalog. The scouts then went to the Media Lab where they received a lesson on coding and Scratch basics to earn their coding badges. Youth Services staff also hosted a Daisy Scout Troop in February. The 20 kindergarten Daisy Scouts were earning their "considerate and caring" badges. Staff incorporated their badge in talking about ways we can be considerate and caring in the library including taking care of the books; following the rules; and sharing with others. The troop also enjoyed a storytime followed by a tour of the children's area where the scouts practiced using the catalog to find books. Outreach At the end of the month, several local schools reached out to the Library to schedule Summer Reading Program visits, which are expected to begin in mid-April. Training Children’s Librarian Jasmin Avila attended a webinar, ¡Canta Conmigo! Ten New Songs for Bilingual Storytime, where she learned translation methods and techniques of value to weekly storytime events. Mariners staff members Shelley Pricer, Nicole Osterman, and Brooke Pauley all participated in webinars related to their positions, and Corona del Mar Branch Librarian Nadia Dallstream participated in the City’s DISC training offered in February. ANDREW KACHATURIAN, CIRCULATION AND TECHNICAL PROCESSING COORDINATOR Staffing Library Page Priscilla Johnson has been promoted to part-time Library Clerk. She will begin training at the Central Library in March and will be assigned to the Balboa Branch. One more part-time Library Clerk is in background, leaving one additional vacancy. There are two Library Pages in background with three remaining vacancies. 17 Report of February Library Activities March 18, 2024 Page 4 Facilities Library and City staff have submitted evaluations of HVAC service providers and should soon be selecting a new vendor to maintain the Central Library and Mariners Branch. Balboa and Corona del Mar Branches will be unaffected by this transition. The contract to repair the elevator at the Central Library is nearing completion, and we hope to have everything in place to start repairs in March. A secondary staff elevator remains available to the public and signage is in place to ensure patrons are aware of this option. ERIN SPIVEY, ADULT SERVICES COORDINATOR Outreach Reference Libarian Jeremy Rodriguez and Children’s Librarian Jasmin Avila attended the Newport Harbor High School Volunteer Fair on February 14. The pair interacted with over 80 students; discussed, and answered questions regarding volunteer opportunities, teen programs, and general information about the Library. Reference Librarian Rosemary Hammock attended an open house for the new Clearwater Living Senior Center and toured their new facilities. Rosemary informed Clearwater staff about NBPL services that may be of interest to their residents. Teens Also on February 14, 10 teens attended the February Young Adult Advisory Council (YAAC) meeting. The group discussed upcoming teen programs for the Summer Reading Program as well as for the Central Library’s 30th Anniversary. All the staff initiatives received positive and enthusiastic responses from the teens. YAAC also worked on the teen book display for the month, did a recipe exchange where they shared recipes they chose and loved, and engaged in a Pop n' Cookin' edible craft activity. Local History Reference Librarians Rosemary Hammock and Laurie Sanders are undertaking a library history project at our Central Library. They are analyzing archival materials, evaluating appropriate storage, and reviewing items for use at our upcoming 30th Anniversary celebrations. Interlibrary Loans The Interlibrary Loan (ILL) team has been working diligently to fulfill loan requests from both NBPL patrons and peer libraries. Between January and February 2024, we were able to complete 118 total requests. Adult Services Coordinator Erin Spivey and the ILL staff met to discuss ways in which to streamline the ILL services, as well as increase transparency of the process for both staff and patrons. Staff is currently working on patron facing FAQs for the NBPL website. Media Lab Our Media Lab continues to be popular and draw new users. Library Assistant Chris Hennigan helped several new patrons learn about the Sound Lab and all that it offers. He also assisted new patrons with Creative Cloud in the Media Lab. 18 Report of February Library Activities March 18, 2024 Page 5 Training Librarians and library assistants continue to engage in training as often as possible. Laurie Sanders attended Evaluation for Program Planning and Decision-Making, while both Laurie and Erin Spivey attended a multi-part training on Self Care for Library Staff. Additionally, Erin attended another multi-part training session on Co-Developing Library Programs and Services with the Community. Rosemary Hammock attended several training sessions on working with challenging patrons. 19 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2023 2023 2023 2023 2023 2023 2024 2024 2024 2024 2024 2024 Tracked by #searches A to Z Databases 1740 1695 1229 2435 1137 878 864 814 10792 Alexander Street **********82 37 119 238 Ancestry 976 937 881 451 789 91 183 290 4598 AskART 55 22 71 17 18 9 17 16 225 Brainfuse JobNow/VetNow 82 48 43 21 37 20 21 25 297 Britannica School Edition 23 4 126 613 50 357 49 23 1245 Exploring Race in Society 2 0 14 7 2 0 10 10 45 Gale Archives Unbound 1977 7446 1971 2410 7450 2190 3506 1318 28268 Gale Directory Library 17 2 0 77 9 17 5 52 179 Gale in Context: Biography 9 7 21 64 18 4 23 7 153 Gale in Context: Elementary 10 23 10 30 12 5 2 11 103 Gale in Context: Environmental ***12 21 1 8 6 48 Gale in Context: Opposing View 8 1 33 54 1078 76 129 68 1447 Gale Interactive: Science ***1 0 0 2 0 3 Gale Literature Resource Center 8 2 14 53 15 8 42 1306 1448 Gale Virtual Reference Library 46 28 12 33 209 21 33 34 416 HeritageQuest 224 241 140 92 233 95 118 50 1193 Legal Information Ref Center 72 65 25 28 33 23 75 118 439 National Geographic 24 14 62 38 28 21 32 26 245 National Geographic Kids 23 13 45 53 21 3 17 20 195 NewsBank 1292 1211 1634 1190 1092 1084 1992 1250 10745 NoveList Plus 48 84 37 423 225 112 65 150 1144 NoveList K-8 Plus 22 44 22 72 36 0 8 24 228 ProQuest 2587 2605 2748 3262 3259 3073 5157 3937 26628 Proquest eLibrary 2 4 1 7 1 0 18 5 38 Reference Solutions Business 1883 614 389 481 337 159 202 445 4510 Reference Solutions Residential 91 32 34 866 19 156 14 17 1229 SIRS Discoverer 0 3 15 260 454 0 83 99 914 SIRS Issues Researcher 192 3 4 675 2331 1692 5034 6284 16215 World Book Online 4 8 99 225 49 6 11 261 663 Tracked by #page views Artist Works 4 3 3 1 6 5 3 4 29 Consumer Reports 3496 2508 2216 2099 3030 2099 3005 1826 20279 CultureGrams 26 45 22 224 30 34 32 22 435 Morningstar 5899 5543 3825 4267 4883 4093 3998 3894 36402 RealQuest 11 0 403 5 2 0 0 43 464 Tumblebooks 12 24 16 89 19 13 5 27 205 Value Line 13295 11823 13609 15082 16193 12548 9703 11421 103674 Tracked by courses LinkedIn Learning 349 190 200 235 162 151 264 185 1736 Tracked by books logged Beanstack 10374 4111 3584 3762 3903 1765 3535 2548 33582 Tracked by Hours Used ABC Mouse 27.68 30.40 18.77 20.53 25.83 43.01 56.18 52.95 275.35 Beanstack 4603 199 103 153 142 119 129 108.5 5557 Rosetta Stone 16.12 47.18 23.15 37.60 24.80 17.23 25.51 21.68 213.27 Notes: * Began October 2023** Began December 2023 Database FY Comparisons YTD 23/24 Proquest Articles Retrieved 2023-2024 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG. Business Databases 1322 943 1235 1568 1498 1756 2099 1719 1518 Newspapers--Current 656 1022 919 941 580 805 1578 1518 1002 Newspapers--Historical 1966 3410 1962 2116 2144 2078 1914 1523 2139 Magazines 19 22 12 36 49 25 38 23 28 20 NBPL Website Usage 2023-24 Metric Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Total Users 23559 23192 20322 20852 19689 19396 22873 21750 21454 171633 New Users 22806 22634 19381 19876 18796 18098 21385 20253 20404 163229 Sessions 44852 41809 38321 39420 36151 35900 43569 41485 40188 321507 Pageviews 97997 72390 67543 67569 62349 57142 74055 71726 71346 570771 Sessions Per User 2 2 2 2 2 2 2 2 2 -- Pages Per Session 2 2 2 2 2 2 2 2 2 -- Avg. Session Dur. (min)3 3 3 3 3 2 3 3 3 -- Bounce Rate (%)54 58 56 58 57 60 58 58 57 -- Today's Business Solutions Wireless (TBS): Total Data Transferred (GB) 2023-24 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 240 157 342 257 478 206 503 594 347 2776 CdM 220 242 144 153 108 124 175 163 166 1329 Mariners 1710 1500 1660 1900 1830 2810 2380 2070 1983 15860 Central 11410 12170 12450 11900 10690 10040 11170 10640 11309 90470 Total 13580 14069 14596 14210 13106 13180 14228 13467 13804 110435 Today's Business Solutions Wireless (TBS): Total Unique Patrons 2023-24 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 518 445 401 377 331 333 284 293 373 2982 CdM 470 449 392 409 330 322 321 329 378 3022 Mariners 1575 1578 1679 1789 1541 1279 1267 1209 1490 11917 Central 8775 9524 9451 9593 8811 8795 8136 7983 8884 71068 Total 11338 11996 11923 12168 11013 10729 10008 9814 11124 88989 Today's Business Solutions Wireless (TBS): Average Number of Patrons Per Day 2023-24 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 44 41 40 37 33 31 31 28 36 285 CdM 30 30 26 25 21 21 22 23 25 198 Mariners 124 125 139 151 128 109 112 112 125 1000 Central 654 661 651 684 604 583 563 608 626 5008 Total 852 857 856 897 786 744 728 771 811 6491 Today's Business Solutions Wireless (TBS): Average Usage Per Patron (MB) 2023-24 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 474 361 874 698 1440 632 1770 2030 1035 8279 CdM 480 552 376 382 336 394 558 509 448 3586 Mariners 1110 999 1010 1090 1210 2250 1920 1750 1417 11339 Central 1330 1310 1350 1270 1240 1170 1410 1360 1305 10440 Total 3394 3222 3610 3440 4226 4446 5658 5649 4206 33644 21 FEB 24 YTD 23/24 YTD 22/23 BALBOA 2,488 18,465 20,860 CdM 3,392 29,338 24,316 MARINERS 20,198 169,005 163,540 CENTRAL 47,417 421,334 445,579 eBooks 7,965 62,500 57,266 eMagazines 5,380 36,396 16,335 eAudiobooks 6,615 51,229 47,527 Streaming Films 3,291 18,266 5,720 TOTAL 96,746 806,533 781,143 MAR 23 102,817 APR 23 94,662 MAY 23 96,156 JUN 23 98,173 JUL 23 104,890 AUG 23 102,859 SEP 23 100,092 OCT 23 102,739 NOV 23 98,850 DEC 23 95,713 JAN 24 104,644 FEB 24 96,746 TOTAL 1,198,341 12 Month Comparison NEWPORT BEACH PUBLIC LIBRARY - FEBRUARY 2024 CIRCULATION BALBOA CdM MARINERS CENTRAL eBooks eMagazines eAudiobooks Streaming Films 85,000 90,000 95,000 100,000 105,000 110,000 MAR 23 APR 23 MAY 23 JUN 23 JUL 23 AUG 23 SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 1,598,265 1,610,818 1,529,391 1,464,640 1,424,594 1,376,041 1,084,526 1,043,629 1,195,151 1,172,951 1,000,000 1,125,000 1,250,000 1,375,000 1,500,000 1,625,000 1,750,000 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 CIRCULATION 22 FEB 24 YTD 23/24 YTD 22/23 BALBOA 390 3,019 2,602 CdM 514 4,497 5,092 MARINERS 2,050 15,912 14,224 CENTRAL 6,700 51,434 47,573 TOTAL 9,654 74,862 69,491 12 Month Comparison MAR 23 10,508 APR 23 8,626 MAY 23 8,917 JUN 23 10,700 JUL 23 10,933 AUG 23 10,069 SEP 23 9,437 OCT 23 8,929 NOV 23 8,384 DEC 23 7,645 JAN 24 9,811 FEB 24 9,654 TOTAL 113,613 NEWPORT BEACH PUBLIC LIBRARY - FEBRUARY 2024 REFERENCE BALBOA CdM MARINERS CENTRAL 6,500 7,500 8,500 9,500 10,500 11,500 MAR 23 APR 23 MAY 23 JUN 23 JUL 23 AUG 23 SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 190,391 168,496 162,510 157,149 156,521 163,392 131,445 78,088 105,958 108,242 70,000 90,000 110,000 130,000 150,000 170,000 190,000 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 REFERENCE 23 FEB 24 YTD 23/24 YTD 22/23 BALBOA 2,017 16,381 16,615 CdM 2,661 24,008 20,248 MARINERS 12,391 105,652 91,222 CENTRAL 36,036 288,745 270,657 TOTAL 53,105 434,786 398,742 12 Month Comparison MAR 23 59,398 APR 23 59,010 MAY 23 53,465 JUN 23 52,680 JUL 23 55,882 AUG 23 56,811 SEP 23 54,320 OCT 23 56,154 NOV 23 48,061 DEC 23 47,392 JAN 24 63,061 FEB 24 53,105 TOTAL 659,339 NEWPORT BEACH PUBLIC LIBRARY - FEBRUARY 2024 PATRONS SERVED BALBOA CdM MARINERS CENTRAL 45,000 50,000 55,000 60,000 65,000 MAR 23 APR 23 MAY 23 JUN 23 JUL 23 AUG 23 SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 1,399,841 1,256,238 1,209,719 1,102,106 1,158,344 935,953 636,072 145,463 512,178 623,295 100,000 300,000 500,000 700,000 900,000 1,100,000 1,300,000 1,500,000 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 PATRONS SERVED IN LIBRARY 24 FEB 24 YTD 23/24 YTD 22/23 BALBOA 268 1,677 1,141 CdM 1,035 7,583 5,301 MARINERS 1,787 9,752 6,441 CENTRAL 5,967 47,140 37,604 TOTAL 9,057 66,152 50,487 12 Month Comparison MAR 23 6,022 APR 23 6,001 MAY 23 8,113 JUN 23 7,670 JUL 23 9,541 AUG 23 3,725 SEP 23 9,851 OCT 23 10,526 NOV 23 7,448 DEC 23 7,204 JAN 24 8,800 FEB 24 9,057 TOTAL 93,958 PROGRAM ATTENDANCE NEWPORT BEACH PUBLIC LIBRARY - FEBRUARY 2024 BALBOA CdM MARINERS CENTRAL 3,000 4,000 5,000 6,000 7,000 8,000 9,000 10,000 11,000 MAR 23 APR 23 MAY 23 JUN 23 JUL 23 AUG 23 SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 49,977 64,473 67,646 69,922 70,430 68,241 68,078 52,678 64,397 78,293 45,000 55,000 65,000 75,000 85,000 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 PROGRAM ATTENDANCE 25 LIBRARY EXPENDITURES FY 2024-25 (March 5, 2024) ACCOUNT DESCRIPTION ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MONTHLY EXPENDED AVAILABLE BUDGET I SALARY & BENEFITS SALARY FULL-TIME REGULAR 3,156,337 3,156,337 1,981,975 246,238 1,174,362 SALARY PART-TIME 1,279,860 1,324,256 572,350 68,321 751,907 BENEFITS 2,247,901 2,371,705 1,582,156 280,343 789,550 SALARY & BENEFITS TOTAL 6,684,098 6,852,299 4,136,480 594,902 2,715,819 II MAINT & OPERATION PROFESSIONAL SERVICE*207,488 207,488 129,884 196 77,604 UTILITIES 372,933 372,933 250,750 22,997 122,183 PROGRAMMING 2,000 5,800 2,668 84 3,132 SUPPLIES**82,800 84,186 51,858 4,848 32,328 LIBRARY MATERIALS 669,740 671,087 590,848 37,917 80,239 FACILITIES MAINTENANCE 250,275 260,864 147,861 9,587 113,003 TRAINING AND TRAVEL 10,681 10,681 2,885 452 7,796 GENERAL OPERATING EXPENSES***24,202 25,920 15,942 1,731 9,978 PERIPHERALS & SOFTWARE 5,000 3,960 28 0 3,932 INTERNAL SERVICE FUNDS 1,693,396 1,693,396 1,270,047 282,233 423,349 OFFICE EQUIPMENT 2,000 2,000 379 0 1,621 MAINT & OPERATION TOTAL 3,320,516 3,338,317 2,463,151 360,044 875,166 LIBRARY BUDGET TOTAL 10,004,613 10,190,616 6,599,631 954,946 3,590,984 *PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE **INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES ***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE 26 Previous Agenda Date AGENDA ITEM Scheduled Agenda Date Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Mar 20, 2023 Mar 18, 2024 Apr 17, 2023 Apr 15, 2024 Apr 17, 2023 Apr 15, 2024 May 15, 2023 May 20, 2024 May 15, 2023 May 20, 2024 May 15, 2023 May 20, 2024 Jun 19, 2023 Jun 17, 2024 Jun 19, 2023 Jun 17, 2024 Jul 17, 2023 Jul 15, 2024 Jul 17, 2023 Jul 15, 2024 Aug 21, 2023 Aug 19, 2024 Aug 21, 2023 Aug 19, 2024 Sep 18, 2023 Sep 16, 2024 Oct 16, 2023 Oct 21, 2024 Oct 16, 2023 Oct 21, 2024 Dec 11, 2023 Dec 16, 2024 Jan 16, 2024 Jan 21, 2025 Feb 26, 2024 Feb 18, 2025 Feb 26, 2024 Feb 18, 2025 LAST REVIEWED POLICY REVIEW Feb 26, 2024 NBPL 3 Library Gift and Donor Policy Mar 18, 2024 Jul 18, 2022 CC I-1 Library Services Policy (Council Policy I -1)Jul 15, 2024 Sep 19, 2022 NBPL 9 Expressive Use Areas Sep 16, 2024 Nov 21, 2022 NBPL 6 Media Lab Use Policy Nov 18, 2024 Nov 21, 2022 NBPL 7 Sound Lab Use Policy Nov 18, 2024 Jan 17, 2023 NBPL 12 Circulation Policy Jan 21, 2025 Jan 17, 2023 NBPL 5 Internet Use Policy Jan 21, 2025 Jan 17, 2023 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 21, 2025 Feb 21, 2023 NBPL 8 Display and Distribution of Materials Policy Feb 18, 2025 Apr 17, 2023 NBPL 1 Library Use Policy Apr 21, 2025 Apr 17, 2023 NBPL 13 Study Rooms/Charles Sword Meeting Room Policy Apr 21, 2025 Jun 19, 2023 NBPL 4 Children in the Library Policy Jun 16, 2025 Aug 21, 2023 NBPL 14 The Friends Meeting Room Aug 18, 2025 Dec 11, 2023 NBPL 10 Laptop Borrowing Policy Dec 15, 2025 Jan 16, 2024 NBPL 2 Collection Development Policy Jan 20, 2026 Branch Update - Mariners Review Holidays / Meeting Schedule Annual Budget - Approval Branch Update - Balboa Library Material Selection Marketing Update & Social Networking Update Media Lab Update Proposed Library Closures for Winter Holidays Youth Services Update Election of Board of Library Trustees Officers/Trustee Liaisons Literacy Program Update Information Technology Update Adult and Reference Services Update BOARD OF LIBRARY TRUSTEES MONITORING LIST Lecture Hall Update Balboa Branch Replacement Update Annual Budget - Preliminary Review Branch Update - CDM Arts & Cultural Update Financial Report Comparison of Beginning Budget to End of the Year Amended Budget Newport Beach Public Library eBranch, Database and Downloadable Services Review Performance Review of Library Services Director (Closed Session) Policy Review (See List Below) 27 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT March 18, 2024 Agenda Item No. 6 Balboa Branch Report March 2023—February 2024 Background The Balboa Branch (Balboa) is the founding branch of the Newport Beach Public Library, established in May 1929. The original building was constructed around existing public restrooms. Since then, the building has been expanded two times. In 1952, the Spanish-style exterior was replaced with the present-day glass front entrance. In 1962, Balboa was expanded again to its current size. Fire Station #1 was added with that expansion, being relocated from Washington Street and Bay Avenue. At that time, the Balboa Branch was still the City’s main library. Today it is the third-largest branch in a four-branch library system. Activity at Balboa is very seasonal; summer is the busiest time of year. In addition to the usual business Balboa sees a lot of foot traffic, computer and printer use by visitors, and children participating in the Summer Reading Program. Daily Operations The Branch is open 54 hours per week, Monday through Saturday, and closed on Sundays. Balboa has a few special collections. One is its Nautical Collection, which consists of fiction, nonfiction, and DVDs. The Nautical Nonfiction collection consists of practical books on boating and sailing, repair manuals, narratives, and history. Another of Balboa’s special collections is the 3D Blu-ray collection for adults and children. For children’s programming, Balboa presents two storytimes per week. This year, we have added a new weekly program, Toy Train Thursdays. Additionally, one special program per month such as a craft program or performer, is presented, with weekly special events happening during the Summer Reading Program. Youth Services staff has just started tracking Stay & Play, and those numbers will be included on next year’s report. Library visits with a story and tour are offered to first graders from Newport Elementary, the nearby elementary school. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Evelyn Rogers, Balboa Branch Librarian TITLE: Balboa Branch Update 28 Balboa Branch Update March 18, 2024 Page 2 Personnel Balboa is staffed by one full-time librarian, one part-time library assistant, two part-time library clerks, and one library page. The “Balboa Crew” is currently Branch Librarian Evelyn Rogers, Library Assistant Taylor Stephenson, Library Clerk Mike Payne, and Library Page Chloe Nelson. The second part-time library clerk position should be filled soon. Facility Maintenance Current Project At 95 years old, Balboa is the oldest operating City building in Newport Beach. Currently, the facility is scheduled to be replaced in 2025, with a new Balboa Branch and Fire Station #1 on the site of their present location. In preparation for the branch replacement, Balboa staff has begun cleaning out drawers and cabinets. The Balboa Branch Librarian completed an inventory of the entire branch’s circulating and reference collections. That experience provided a picture of the collection as a whole; what areas circulate more, what circulates less now, the condition of materials, and where it would be good to focus going forward. Collection Maintenance Balboa’s collection consists of 26,300 items. Staff continues to weed and update Balboa’s various collections, offering new and relevant materials and keeping an eye on how we can best meet the needs of patrons. Popular Collections Adult Fiction, Mystery (new and old), Lucky Day, cookbooks, and self-help all continue to be popular. Children’s materials circulate very well, especially fiction series and Children’s Graphic Novels. The Teen collection is good and circulates fairly well. Public Service Circulation and Reference Services Balboa’s service population is 12,033 (the area of Newport Beach City Council District 1, which includes Balboa Peninsula and Lido Isle). That number becomes significantly higher during summer with tourists and visitors who rent houses on the peninsula, many of whom obtain NBPL Non-Resident library cards when they visit. 29 Balboa Branch Update March 18, 2024 Page 3 27,853 Balboa items checked out in the period from March 2023 to February 2024: For the same time period Balboa saw a total of 4,423 walk-in and telephone reference questions: 0 500 1000 1500 2000 2500 3000 March 2023 April 2023 May 2023 June 2023 July 2023 August 2023 September 2023 October 2023 November 2023 December 2023 January 2024 February 2024 Checkouts Checkouts 0 100 200 300 400 500 March 2023 April 2023 May 2023 June 2023 July 2023 August 2023 September 2023 October 2023 November 2023 December 2023 January 2024 February 2024 Reference Phone In Person 30 Balboa Branch Update March 18, 2024 Page 4 Children’s Services and Program Attendance Balboa’s weekly programs are Preschool Storytime, Books & Babies Storytime, and new program Toy Train Thursdays. Special programs featuring crafts or performers are also offered for children each month. Storytime numbers are up from last year and steady for both Preschool Storytime and Books & Babies. Special program numbers are also higher this year. Next month, staff will be adding some passive Teen programming. Children’s Storytimes attended by 2,027 people and Special programs, attended by 633: Summer Reading Staff looks forward to visiting the elementary schools to present information and promote enthusiasm for the Summer Reading Program. We anticipate lots of participation as we have great weekly programs planned with live performers and creative craft programs. Summary Comments The staff at Balboa provides library service while paying attention to the way patrons currently use the branch. While some usage has shifted in the last couple years, Balboa continues to offer an up-to-date, popular collection, supplemented with materials useful for study and keeping the Nautical Collection as current as possible. Children’s programming is a strength for Balboa. The staff is creative and always presents quality crafts, games, and storytimes. Patron feedback is positive and most of the attendees are regulars. Lots of repeat customers! Staff puts in the work to continue this trend, along with a quality children’s collection, going forward. 0 50 100 150 200 250 300 March 2023 April 2023 May 2023 June 2023 July 2023 August 2023 September 2023 October 2023 November 2023 December 2023 January 2024 February 2024 Children's Program Attendance Storytime Special/Family 31 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT March 18, 2024 Agenda Item No. 7 RECOMMENDATION: Staff recommends the Board of Library Trustees review and approve revisions to Library Policy NBPL 3, Gift and Donor Policy. DISCUSSION: At the request of Board of Library Trustees Chair Paul Watkins, staff has made two minor modifications to the Gift and Donor Policy. The first amendment is to add to the Foundation Gifts section, “an Internal Revenue Code §”, to provide clarification and remain consistent throughout the policy. The second amendment changes “instruction” to “education” for Pals4pal’s objectives. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A: Gift and Donor Policy (NBPL 3) – original ATTACHMENT B: Gift and Donor Policy (NBPL 3) – redline ATTACHMENT C: Gift and Donor Policy (NBPL 3) – final ATTACHMENT D: Donor Recognition Walls – Central Library TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Gift and Donor Policy (NBPL 3) 32 1 NBPL 3 Library Gift and Donor Policy The Newport Beach Public Library Board of Library Trustees encourages and welcomes gifts and bequests to the Library. Gifts may be given to the Newport Beach Public Library, to the Newport Beach Public Library Foundation, to the Friends of the Newport Beach Public Library, and/or to Pals4pal. It is the position of the Board of Library Trustees that gifts and bequests given to the Library shall be used to supplement those funds appropriated for use by the Library and shall not in any way supplant such funds appropriated for Library salaries and maintenance and operations of the Library. Foundation Gifts The Newport Beach Public Library Foundation (“Foundation”) is a 501(c)(3) institutionally related independent foundation. The Foundation solicits funds, conducts programs, and disburses grant monies for the benefit of the Newport Beach Public Library. All donors who contribute to the Foundation shall be recognized in a manner as designated by the Foundation. All service clubs, Parent Teacher Associations, schools, or other organizations who collectively donate $2,500 or more shall be recognized by the organizational name. Dedication opportunities exist for those donors who make gifts to specific areas of the Library. Gifts to fund specific collections or areas of the Library must be reviewed and approved by the Board of Library Trustees and be compatible with the Collection Development Policy (NBPL 2) of the Library. Items purchased for a specific subject will not be kept separately but will be integrated into the collection. Recognition of pledges to fund special collections or areas of the Library shall be based upon the total amount pledged. Donors of gifts of $5,000 or greater shall have no more than five (5) years to complete the pledge. If the pledge is not fulfilled, the Board of Library Trustees has the right to rescind recognition. Appropriate recognition of items will be given to donors at the discretion of the Newport Beach Public Library Foundation Board. Any modification to the foregoing dollar amounts and exception to this policy concerning gifts to the Foundation to fund specific collections or areas of the Library will require the express approval of the Newport Beach Library Board of Library Trustees. Donor Recognition Walls At the February 4, 2013 regular meeting, the Board of Library Trustees approved donor recognition walls within the Central Library. A donor recognition wall consists of a listing of the name of a person (or persons) or a company that contributed funds to a capital campaign or other major fundraising . The fundamental purposes of a donor recognition wall are to honor the major financial contributors of an organization, and to serve as an incentive for potential donors to contribute. The Foundation has established the funding level for each designated donor wall. The donor recognition walls within the Central Library, which are still available as of the date that this policy was last amended and are shown on the attached diagram, include the following locations: ATTACHMENT A 33 2 • Children's Activities Area ($500,000) • Media Center ($250,000) • Sound Lab ($75,000) • Media Lab ($100,000) • Grand Stairway ($500,000) • Second Floor Reading/Study Area (East Side) ($150,000) • Second Floor Self-Checkout Area ($200,000) At the February 4, 2013 regular meeting, the Board of Library Trustees also approved guidelines for the letter size and banner length of the donor recognition walls: • Children's Activities Area: 2.5" letters up to 13' banner length • Media Center: 2" letters up to 10' banner length • Sound Lab: 2" letters up to 5' banner length • Media Lab: 2” letters up to 8’ banner length • Grand Stairway: 3" letters up to 13' banner length • Second Floor Reading/Study Area (East Side): 2.5" letters up to 13' banner length • Second Floor Self-Checkout Area: 2" letters up to 8' banner length to be located above the video screen The Board further approved a guideline to limit the lettering on donor walls, with the exception of “Second Floor Reading/Study Area (West Side)”, which already serves as a donor recognition wall and is no longer available, to a single line. The design and content of donor recognition walls must be reviewed and approved by the Board of Library Trustees. Recognition will consist of stainless- steel lettering that adheres to the parameters approved by the Board of Library Trustees (size of letters and length of single line on wall). Donors shall have no control over the size, location, materials, or any other aspect of the recognition sign. Recognition shall be permanent unless a corresponding pledge is not fulfilled over five years. Additional names shall not be added to a named wall. If a pledge payment is not paid within 90 days following written notice to the most recent address provided to the Foundation, the Board of Library Trustees shall have the right to remove the name recognition. No payments made prior to that time shall be refundable in any event. If the pledge payment is due from an estate settlement, the estate shall have up to one year from the date of the pledge payment date to fulfill the pledge. In the event that the area of the Library with the donor's name is significantly renovated, demolished, or is no longer used for Library purposes, either voluntarily or involuntarily, the Foundation and the Trustees will work with the donor, or the donor’s designee, successor or assigns to determine another appropriate form of recognition for the support provided by the Gift. In such case, any payments not yet paid by the donor shall no longer be due. Any modification to the foregoing dollar amounts or to the letter size and banner length, or any exception to this policy concerning donor recognition walls will require the express approval of the Board of Library Trustees. Friends Gifts The Friends of the Newport Beach Public Library is an Internal Revenue Code § 501(c)(3) organization. 34 3 The Friends accept donations of used books to be sold in the Friends Book Store. The disposition of donated books is determined by the Bookstore Manager. Other gifts offered to the Friends will be reviewed and considered for acceptance by the Friends Board. Recognition of donations shall be recommended by the Friends Board and considered for approval by the Board of Library Trustees. Project Adult Literacy Gifts Pals4pal is an Internal Revenue Code § 501(c)(3) organization. Pals4pal solicits funds and disburses monies for the benefit of Project Adult Literacy. Pals4pal acts as an advocate for Project Adult Literacy to help foster awareness of the program and raise funds to support adult literacy instruction. Library Gifts Gifts offered directly to the Library will be reviewed and considered for acceptance by the Board of Library Trustees. Gifts to the Library are also tax deductible. Recognition of donations by plaques, signage or other permanent display shall be approved by the Board of Library Trustees. Dedication opportunities exist for those donors who make gifts to specific areas of the Library on behalf of the Library. Gifts to fund specific collections or areas of the Library must be reviewed and approved by the Board of Library Trustees and be compatible with the Collection Development Policy (NBPL 2) of the Library. Items purchased for a specific subject will not be kept separately but will be integrated into the collection. All donations of gifts and property to the Newport Beach Public Library not covered by the Collection Development Policy (NBPL 2) must be approved by the Board of Library Trustees. The Board reserves the right to decide the time and place for display and use of any gift. The ultimate disposition of the gift lies within the sole province of the Board of Library Trustees. Adopted March 11, 1991 Amended October 28, 1991 Amended February 10, 1992 Amended January 24, 1994 Amended March 9, 1998 Reassigned April 8, 2003 Amended October 18, 2005 Amended October 10, 2006 Amended August 20, 2018 Amended January 21, 2020 Amended February 22, 2022 Amended February 26, 2024 Formerly 0-8 Formerly 1-17 Formerly I-4 Formerly I-5 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on February 26, 2024. 35 1 NBPL 3 Library Gift and Donor Policy The Newport Beach Public Library Board of Library Trustees encourages and welcomes gifts and bequests to the Library. Gifts may be given to the Newport Beach Public Library, to the Newport Beach Public Library Foundation, to the Friends of the Newport Beach Public Library, and/or to Pals4pal. It is the position of the Board of Library Trustees that gifts and bequests given to the Library shall be used to supplement those funds appropriated for use by the Library and shall not in any way supplant such funds appropriated for Library salaries and maintenance and operations of the Library. Foundation Gifts The Newport Beach Public Library Foundation (“Foundation”) is an Internal Revenue Code § 501(c)(3) institutionally related independent foundation. The Foundation solicits funds, conducts programs, and disburses grant monies for the benefit of the Newport Beach Public Library. All donors who contribute to the Foundation shall be recognized in a manner as designated by the Foundation. All service clubs, Parent Teacher Associations, schools, or other organizations who collectively donate $2,500 or more shall be recognized by the organizational name. Dedication opportunities exist for those donors who make gifts to specific areas of the Library. Gifts to fund specific collections or areas of the Library must be reviewed and approved by the Board of Library Trustees and be compatible with the Collection Development Policy (NBPL 2) of the Library. Items purchased for a specific subject will not be kept separately but will be integrated into the collection. Recognition of pledges to fund special collections or areas of the Library shall be based upon the total amount pledged. Donors of gifts of $5,000 or greater shall have no more than five (5) years to complete the pledge. If the pledge is not fulfilled, the Board of Library Trustees has the right to rescind recognition. Appropriate recognition of items will be given to donors at the discretion of the Newport Beach Public Library Foundation Board. Any modification to the foregoing dollar amounts and exception to this policy concerning gifts to the Foundation to fund specific collections or areas of the Library will require the express approval of the Newport Beach Library Board of Library Trustees. Donor Recognition Walls At the February 4, 2013 regular meeting, the Board of Library Trustees approved donor recognition walls within the Central Library. A donor recognition wall consists of a listing of the name of a person (or persons) or a company that contributed funds to a capital campaign or other major fundraising . The fundamental purposes of a donor recognition wall are to honor the major financial contributors of an organization, and to serve as an incentive for potential donors to contribute. The Foundation has established the funding level for each designated donor wall. The donor recognition walls within the Central Library, which are still available as of the date that this policy was last amended and are shown on the attached diagram, include the following locations: ATTACHMENT B 36 2 •Children's Activities Area ($500,000) •Media Center ($250,000) •Sound Lab ($75,000) •Media Lab ($100,000) •Grand Stairway ($500,000) •Second Floor Reading/Study Area (East Side) ($150,000) •Second Floor Self-Checkout Area ($200,000) At the February 4, 2013 regular meeting, the Board of Library Trustees also approved guidelines for the letter size and banner length of the donor recognition walls: •Children's Activities Area: 2.5" letters up to 13' banner length •Media Center: 2" letters up to 10' banner length •Sound Lab: 2" letters up to 5' banner length •Media Lab: 2” letters up to 8’ banner length •Grand Stairway: 3" letters up to 13' banner length •Second Floor Reading/Study Area (East Side): 2.5" letters up to 13' banner length •Second Floor Self-Checkout Area: 2" letters up to 8' banner length to be located above the video screen The Board further approved a guideline to limit the lettering on donor walls, with the exception of “Second Floor Reading/Study Area (West Side)”, which already serves as a donor recognition wall and is no longer available, to a single line. The design and content of donor recognition walls must be reviewed and approved by the Board of Library Trustees. Recognition will consist of stainless- steel lettering that adheres to the parameters approved by the Board of Library Trustees (size of letters and length of single line on wall). Donors shall have no control over the size, location, materials, or any other aspect of the recognition sign. Recognition shall be permanent unless a corresponding pledge is not fulfilled over five years. Additional names shall not be added to a named wall. If a pledge payment is not paid within 90 days following written notice to the most recent address provided to the Foundation, the Board of Library Trustees shall have the right to remove the name recognition. No payments made prior to that time shall be refundable in any event. If the pledge payment is due from an estate settlement, the estate shall have up to one year from the date of the pledge payment date to fulfill the pledge. In the event that the area of the Library with the donor's name is significantly renovated, demolished, or is no longer used for Library purposes, either voluntarily or involuntarily, the Foundation and the Trustees will work with the donor, or the donor’s designee, successor or assigns to determine another appropriate form of recognition for the support provided by the Gift. In such case, any payments not yet paid by the donor shall no longer be due. Any modification to the foregoing dollar amounts or to the letter size and banner length, or any exception to this policy concerning donor recognition walls will require the express approval of the Board of Library Trustees. Friends Gifts The Friends of the Newport Beach Public Library is an Internal Revenue Code § 501(c)(3) organization. 37 3 The Friends accept donations of used books to be sold in the Friends Book Store. The disposition of donated books is determined by the Bookstore Manager. Other gifts offered to the Friends will be reviewed and considered for acceptance by the Friends Board. Recognition of donations shall be recommended by the Friends Board and considered for approval by the Board of Library Trustees. Project Adult Literacy Gifts Pals4pal is an Internal Revenue Code § 501(c)(3) organization. Pals4pal solicits funds and disburses monies for the benefit of Project Adult Literacy. Pals4pal acts as an advocate for Project Adult Literacy to help foster awareness of the program and raise funds to support adult literacy instructioneducation. Library Gifts Gifts offered directly to the Library will be reviewed and considered for acceptance by the Board of Library Trustees. Gifts to the Library are also tax deductible. Recognition of donations by plaques, signage or other permanent display shall be approved by the Board of Library Trustees. Dedication opportunities exist for those donors who make gifts to specific areas of the Library on behalf of the Library. Gifts to fund specific collections or areas of the Library must be reviewed and approved by the Board of Library Trustees and be compatible with the Collection Development Policy (NBPL 2) of the Library. Items purchased for a specific subject will not be kept separately but will be integrated into the collection. All donations of gifts and property to the Newport Beach Public Library not covered by the Collection Development Policy (NBPL 2) must be approved by the Board of Library Trustees. The Board reserves the right to decide the time and place for display and use of any gift. The ultimate disposition of the gift lies within the sole province of the Board of Library Trustees. Adopted March 11, 1991 Amended October 28, 1991 Amended February 10, 1992 Amended January 24, 1994 Amended March 9, 1998 Reassigned April 8, 2003 Amended October 18, 2005 Amended October 10, 2006 Amended August 20, 2018 Amended January 21, 2020 Amended February 22, 2022 Amended February 26, 2024 Amended March 18, 2024 Formerly 0-8 Formerly 1-17 Formerly I-4 Formerly I-5 38 4 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on February 26March 18, 2024. 39 1 NBPL 3 Library Gift and Donor Policy The Newport Beach Public Library Board of Library Trustees encourages and welcomes gifts and bequests to the Library. Gifts may be given to the Newport Beach Public Library, to the Newport Beach Public Library Foundation, to the Friends of the Newport Beach Public Library, and/or to Pals4pal. It is the position of the Board of Library Trustees that gifts and bequests given to the Library shall be used to supplement those funds appropriated for use by the Library and shall not in any way supplant such funds appropriated for Library salaries and maintenance and operations of the Library. Foundation Gifts The Newport Beach Public Library Foundation (“Foundation”) is an Internal Revenue Code § 501(c)(3) institutionally related independent foundation. The Foundation solicits funds, conducts programs, and disburses grant monies for the benefit of the Newport Beach Public Library. All donors who contribute to the Foundation shall be recognized in a manner as designated by the Foundation. All service clubs, Parent Teacher Associations, schools, or other organizations who collectively donate $2,500 or more shall be recognized by the organizational name. Dedication opportunities exist for those donors who make gifts to specific areas of the Library. Gifts to fund specific collections or areas of the Library must be reviewed and approved by the Board of Library Trustees and be compatible with the Collection Development Policy (NBPL 2) of the Library. Items purchased for a specific subject will not be kept separately but will be integrated into the collection. Recognition of pledges to fund special collections or areas of the Library shall be based upon the total amount pledged. Donors of gifts of $5,000 or greater shall have no more than five (5) years to complete the pledge. If the pledge is not fulfilled, the Board of Library Trustees has the right to rescind recognition. Appropriate recognition of items will be given to donors at the discretion of the Newport Beach Public Library Foundation Board. Any modification to the foregoing dollar amounts and exception to this policy concerning gifts to the Foundation to fund specific collections or areas of the Library will require the express approval of the Newport Beach Library Board of Library Trustees. Donor Recognition Walls At the February 4, 2013 regular meeting, the Board of Library Trustees approved donor recognition walls within the Central Library. A donor recognition wall consists of a listing of the name of a person (or persons) or a company that contributed funds to a capital campaign or other major fundraising . The fundamental purposes of a donor recognition wall are to honor the major financial contributors of an organization, and to serve as an incentive for potential donors to contribute. The Foundation has established the funding level for each designated donor wall. The donor recognition walls within the Central Library, which are still available as of the date that this policy was last amended and are shown on the attached diagram, include the following locations: ATTACHMENT C 40 2 • Children's Activities Area ($500,000) • Media Center ($250,000) • Sound Lab ($75,000) • Media Lab ($100,000) • Grand Stairway ($500,000) • Second Floor Reading/Study Area (East Side) ($150,000) • Second Floor Self-Checkout Area ($200,000) At the February 4, 2013 regular meeting, the Board of Library Trustees also approved guidelines for the letter size and banner length of the donor recognition walls: • Children's Activities Area: 2.5" letters up to 13' banner length • Media Center: 2" letters up to 10' banner length • Sound Lab: 2" letters up to 5' banner length • Media Lab: 2” letters up to 8’ banner length • Grand Stairway: 3" letters up to 13' banner length • Second Floor Reading/Study Area (East Side): 2.5" letters up to 13' banner length • Second Floor Self-Checkout Area: 2" letters up to 8' banner length to be located above the video screen The Board further approved a guideline to limit the lettering on donor walls, with the exception of “Second Floor Reading/Study Area (West Side)”, which already serves as a donor recognition wall and is no longer available, to a single line. The design and content of donor recognition walls must be reviewed and approved by the Board of Library Trustees. Recognition will consist of stainless- steel lettering that adheres to the parameters approved by the Board of Library Trustees (size of letters and length of single line on wall). Donors shall have no control over the size, location, materials, or any other aspect of the recognition sign. Recognition shall be permanent unless a corresponding pledge is not fulfilled over five years. Additional names shall not be added to a named wall. If a pledge payment is not paid within 90 days following written notice to the most recent address provided to the Foundation, the Board of Library Trustees shall have the right to remove the name recognition. No payments made prior to that time shall be refundable in any event. If the pledge payment is due from an estate settlement, the estate shall have up to one year from the date of the pledge payment date to fulfill the pledge. In the event that the area of the Library with the donor's name is significantly renovated, demolished, or is no longer used for Library purposes, either voluntarily or involuntarily, the Foundation and the Trustees will work with the donor, or the donor’s designee, successor or assigns to determine another appropriate form of recognition for the support provided by the Gift. In such case, any payments not yet paid by the donor shall no longer be due. Any modification to the foregoing dollar amounts or to the letter size and banner length, or any exception to this policy concerning donor recognition walls will require the express approval of the Board of Library Trustees. Friends Gifts The Friends of the Newport Beach Public Library is an Internal Revenue Code § 501(c)(3) organization. 41 3 The Friends accept donations of used books to be sold in the Friends Book Store. The disposition of donated books is determined by the Bookstore Manager. Other gifts offered to the Friends will be reviewed and considered for acceptance by the Friends Board. Recognition of donations shall be recommended by the Friends Board and considered for approval by the Board of Library Trustees. Project Adult Literacy Gifts Pals4pal is an Internal Revenue Code § 501(c)(3) organization. Pals4pal solicits funds and disburses monies for the benefit of Project Adult Literacy. Pals4pal acts as an advocate for Project Adult Literacy to help foster awareness of the program and raise funds to support adult literacy education. Library Gifts Gifts offered directly to the Library will be reviewed and considered for acceptance by the Board of Library Trustees. Gifts to the Library are also tax deductible. Recognition of donations by plaques, signage or other permanent display shall be approved by the Board of Library Trustees. Dedication opportunities exist for those donors who make gifts to specific areas of the Library on behalf of the Library. Gifts to fund specific collections or areas of the Library must be reviewed and approved by the Board of Library Trustees and be compatible with the Collection Development Policy (NBPL 2) of the Library. Items purchased for a specific subject will not be kept separately but will be integrated into the collection. All donations of gifts and property to the Newport Beach Public Library not covered by the Collection Development Policy (NBPL 2) must be approved by the Board of Library Trustees. The Board reserves the right to decide the time and place for display and use of any gift. The ultimate disposition of the gift lies within the sole province of the Board of Library Trustees. Adopted March 11, 1991 Amended October 28, 1991 Amended February 10, 1992 Amended January 24, 1994 Amended March 9, 1998 Reassigned April 8, 2003 Amended October 18, 2005 Amended October 10, 2006 Amended August 20, 2018 Amended January 21, 2020 Amended February 22, 2022 Amended February 26, 2024 Amended March 18, 2024 Formerly 0-8 Formerly 1-17 Formerly I-4 Formerly I-5 42 4 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on March 18, 2024. 43 CENTRAL LIBRARY LOWER LEVEL NAMING AREAS MEDIA CENTER $250,000 Media Lab $100,000 Sound Lab $75,000 GRAND STAIRWAY $500,000 CHILDREN’S ACTIVITIES AREA $500,000 MEDIA LAB SOUND LAB ATTACHMENT D44 CENTRAL LIBRARY UPPER LEVEL NAMING AREAS SECOND FLOOR READING/STUDY AREA (East Side) $150,000 SECOND FLOOR SELF-CHECKOUT AREA $200,000 45 Jerold D Kappel, CEO Newport Beach Public Library Foundation Memo To: Paul Watkins, Chair, Library Trustees From: Jerold D Kappel, CEO cc: Library Board of Trustees Date: February 21, 2024 Re: Library Foundation Report 1. The Foundation has now $8.7 million in gifts and gift commitments toward its $12 million goal, 50% of the cost of the construction of Witte Hall. 2. The Groundbreaking for Witte Hall was Tuesday, February 27, at 2:30pm. A post-event reception was held for major donors to the Hall, Foundation Board, Library Trustees, Library leadership City Council members, and key City staff. The event was attended by over 70 people. a. Press releases were sent to all local media and the event was featured in Stu News (twice), Daily Pilot, Coastal Current, Newport Beach Independent, OC Business Journal, and Patch 3. The Foundation followed up with an email to its 19,500-email list regarding the groundbreaking. 4. The Foundation’s webpage on the Beyond Books Campaign has been redesigned. 5. The planned giving campaign for the 30th anniversary of the Central Library is continuing. 6. Impacting our future programs will be if we must move the Witte, Library Live, and Spotlight on Science lectures to another facility once the construction on the Courtyard begins. When that happens (projected for Spring 2025), the Friends Room will be limited to 49 people by the Fire Marshall. We are researching other City-controlled sites like the Oasis center to move the lectures when this happens. a. Because of the potential limitations on the Friends Room in 2025, the Foundation will schedule all Winter-Spring lectures scheduled by April 30, 2025. 7. Program attendance continues to exceed budgeted goals. All Library Live and Witte Lecture programs have been sold out. The final Library Live with Tess Gunty and the Witte Lectures with Dahlia Lithwick will also sell out as there are very few tickets left. 46 2 8.The free community programs of the Foundation—Book Discussion Group (5), Medicine inOur Backyard (4), Financial Literacy Workshop (6), and Spotlight on Science (1)—attracted 775 in attendance. 9.Next Spotlight on Science lecture is on March 20: “Tracking Ice and Water in a ChangingClimate with AI” with UCI scientists Drs. Eric Rignot & Isabella Velicogna. 10.Final selection of speakers for the 2024-2025 season of Library Live and Witte Lectures is in the final stages. The speakers will be selected and announced in the June Bookmark. 11.The Foundation will present 44 programs this season, 32 of these programs are free to thecommunity. 12. The March Board Meeting of the Library Foundation was on Monday March 11. The majortopic of discussion was the Beyond Books campaign. 13.Library Giving Day is in April and the Seed Bank and other Library initiatives will be targeted in the solicitation. 14.The Summer Solstice event for new Foundation members and Library Leadership will beon June 12 and will feature a regional author/speaker. Name of the event Dates Tickets Sold to date Lisa See Thursday, October 19, 2023 SOLD OUT Steve Lopez Thursday, November 9, 2023 SOLD OUT Michael Moore Smith Thursday, February 15, 2024 SOLD OUT Tess Gunty Thursday, April 18, 2024 178 Name of the event Friday/Saturday Tickets sold to date Fiona Hill Friday, January 26, 2024 SOLD OUT Saturday, January 27, 2024 SOLD OUT Ed Yong Friday, February 9, 2024 SOLD OUT Saturday, February 10, 2024 SOLD OUT Richard Reeves Friday, March 8, 2024 SOLD OUT Saturday, March 9, 2024 SOLD OUT Dahlia Lithwick Friday, April 12, 2024 185 Saturday, April 13, 2024 208 Medicine in our Backyard, Spotlight on Science and Book Discussion Group 775 Witte Lectures 2024 Library Live 2023-2024 Free Programs 47