HomeMy WebLinkAbout06 - 2021-2022 Tide Gate Improvement Project — NOC for Contract No. 7999-1 (19D03)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
April 9, 2024
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321,
tandefur@newportbeachca.gov
TITLE: 2021-2022 Tide Gate Improvement Project — Notice of Completion
for Contract No. 7999-1 (19D03)
On July 12, 2022, the City Council awarded Contract No. 7999 for the 2021-2022
Tide Gate Improvement Project to Tharsos, Inc. of La Mesa, California. The total contract
award was $442,595, plus a $69,405 allowance for contingencies. The required work is
now complete and staff requests the City Council accept the completed work and close
out of the contract.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Change
Change
Change
$442,595.00
$454,745.54
10% or less
2.7%
0.0%
+2.7%
Allowed Contract Time + Approved
69
Actual Time
+0
Extensions days) =
Under (-) or Over (+)
The 2021-2022 Tide Gate Improvement Project addressed three known locations prone
to flooding: Lido Park Drive at Lafayette Avenue, E Street at Balboa Boulevard, and
K Street at Bay Avenue. Contract No. 7999-1 for the 2021-2022 Tide Gate Improvement
Project has now been completed to the satisfaction of the Public Works Department.
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2021-2022 Tide Gate Improvement Project —
Notice of Completion of Contract No. 7999-1 (19D03)
April 9, 2024
Page 2
A summary of the contract construction costs are as follows:
Original bid amount: $442,595.00
Actual Cost of Bid Items Constructed: $432,815.00
Total Change Orders: $ 21,930.54
Final contract cost: $454,745.54
There was one change order totaling $21,930.54. The change order covered unforeseen
conditions at the existing headwall during the construction and modified the interior box
walls to install the 36-inch tide gate on K Street. The change order also relocated the
electrical pedestal and reconstructed the alley approach at K Street. There was a cost
saving of $9,780.00 for bid items removed from the original contract.
A summary of the project schedule milestones is as follows:
Estimated Completion Date per Baseline Schedule
May 5, 2023
Actual Start of Construction Per Notice to Proceed
March 27, 2023
Contract Completion Date with Approved Extensions
November 28, 2023
Actual Substantial Construction Completion Date
November 28, 2023
Unforeseen circumstances surrounding the tides and weather, along with issues with
contractor labor availability, resulted in the project running beyond the original completion
date. The project was placed on hold during the summer and work resumed in the fall
due to its location on the Balboa Peninsula.
FISCAL IIMPACT:
Funds for the construction contract were expensed from the following accounts:
Account Description
Tideland Capital Fund
ENVIRONMENTAL REVIEW:
Account Number
le AT ran on,
10101-980000-19D03 $ 454,745.54
On July 12, 2022, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3), of
the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has
no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment A
17TI
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CITY OF COSTA
MESA
PROJECT
LOCATIONS
JOHN WAYNE
AIRPORT
VICINITY MAP
NOT TO SCALE
2021-2022 TIDE GATE
IMPROVEMENT PROJECT
LOCATION MAP
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CITY OF
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UNIVERSITY
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7999-1 1 04/09/24
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