HomeMy WebLinkAbout08 - Newport Beach Mariners Library, Corona del Mar Lifeguard Substation, and Ben Carlson Lifeguard Headquarters Heating, Ventilation, and Air Conditioning Replacement Project — NOC for Contract No. 8760-1 (22F02)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
April 23, 2024
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321,
tandefur@newportbeachca.gov
TITLE: Newport Beach Mariners Library, Corona del Mar Lifeguard
Substation, and Ben Carlson Lifeguard Headquarters Heating,
Ventilation, and Air Conditioning Replacement Project — Notice of
Completion for Contract No. 8760-1 (22F02)
ABSTRACT:
On January 24, 2023, the City Council awarded Contract No. 8760-1 for the Newport
Beach Mariners Library, Corona del Mar Lifeguard Substation, and the Ben Carlson
Lifeguard Headquarters Heating, Ventilation, and Air Conditioning (HVAC) Replacement
Project to Western Allied Corporation of Santa Fe Springs. The total contract award was
$427,497 plus a $43,000 allowance for contingencies. The required work is complete and
staff requests the City Council accept the completed work and close out of the contract.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$427,497.00
$468,429.21
$40,932.21
9.6%
Allowed Contract Time + Approved
81
Actual Time Used (Days)
81
Extensions (Days) _
8-1
Newport Beach Mariners Library, Corona del Mar Lifeguard Substation, and
Ben Carlson Lifeguard Headquarters Heating, Ventilation, and Air Conditioning
Replacement Project — Notice of Completion for Contract No. 8760-1
April 23, 2024
Page 2
The Mariners Library, Corona del Mar Lifeguard Substation, and the Ben Carlson
Lifeguard Headquarters HVAC Replacement Project included replacing the existing
evaporative condenser and all four pumps, and upgrading the building automation system
at Mariners Branch Library; installing an outdoor heat pump unit, installing three fan coil
systems, replacing and relocating the kitchen exhaust fan at the Corona del Mar Lifeguard
Substation; and installing two heating and cooling units at the Ben Carlson Lifeguard
Headquarters at Newport Pier. Contract No. 8760-1, for the subject project, has now been
completed to the satisfaction of the Public Works Department. A summary of the contract
construction costs are as follows:
Original bid amount: $427,497.00
Actual Cost of Bid Items Constructed: $427,497.00
Total Change Orders: $ 40,932.21
Final contract cost: $468,429.21
There were five change orders totaling $40,932.21. This amounted to 9.6% of the original
contract amount and was within the contingency allowance. The change orders covered
the unforeseen deteriorated condition of HVAC parts, replacement of aged piping
insulation, and modification to the existing roof reinforcement to accommodate the
proposed condensing unit and exhaust fan at the Corona del Mar Lifeguard Substation
and at the Mariners Library. The bulk of the change order, in the amount of $27,805.21,
was for the replacement of another existing HVAC unit, not included in the original scope
of work, at the Ben Carlson Lifeguard Headquarters after it failed during the construction
period.
A summary of the project schedule milestones is as follows:
Estimated Completion Date Per Baseline Schedule November 15, 2023
Actual Start of Construction Per Notice to Proceed April 3, 2023
Contract Completion Date With Approved Extensions December 1, 2023
Actual Substantial Construction Completion Date April 4, 2024
The HVAC industry continues to experience a prolonged procurement period due to the
State of California mandated transition to more energy efficient systems. The contract
completion date was adjusted to provide sufficient time to procure the correct parts and
material for each location.
FISCAL (IMPACT:
Funds for the construction contract were expensed from the Facilities Maintenance
Master Plan Program (FMMP) in the following accounts:
Account Description Account Number Amount
FMMP
57101-980000-22F02 $ 468,429.21
The FMMP is funded through the General Fund.
8-2
Newport Beach Mariners Library, Corona del Mar Lifeguard Substation, and
Ben Carlson Lifeguard Headquarters Heating, Ventilation, and Air Conditioning
Replacement Project — Notice of Completion for Contract No. 8760-1
April 23, 2024
Page 3
ENVIRONMENTAL REVIEW:
On January 24, 2023, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Class 1 Section 15301(d) (maintenance of
existing public facilities and mechanical equipment involving no expansion of existing use) of
the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Maps
8-3
ATTACHMENT A
LIMITS OF WORK
MARINERS LIBRARY
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MP��N�RS
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP
C-8760-1' 22F02 4/23/24
ATTACHMENT A
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PACIFIC
OCEAN
LIMITS OF WORK
CORONA DEL MAR LIFEGUARD HQ
N\1
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP
G8760-1 22 F02 4/23/24
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ATTACHMENT A
107
4QO�
PACIFIC
OCEAN
LIMITS OF WORK
NEWPORT BEACH LIFEGUARD HQ
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP
G8760-1 22 F 02 4/23/24
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