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HomeMy WebLinkAbout05-09-2024 City Arts Commission Meeting Agenda PacketCITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Newport Beach Central Library 1000 Avocado Avenue, Newport Beach CA 92660 Thursday, May 9, 2024 - 5:00 PM City Arts Commission Members: Maureen Flanagan, Chair Leonard Simon, Vice Chair Barbara George, Secretary John Blom, Commissioner Melissa Kandel, Commissioner Wayan Kaufman, Commissioner Marie Little, Commissioner Staff Members: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the City Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The public can submit questions and comments in writing for the City Arts Commission to consider. Please send them by email to the Library Services Department at ArtsCommission@newportbeachca.gov by Wednesday, May 8, 2024, at 4:00 p.m. to give the City Arts Commissioners time to consider your comments. All emails will be made part of the record. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.PLEDGE OF ALLEGIANCE May 9, 2024 Page 2 City Arts Commission Meeting IV.PRESENTATION Presentation of the FY 2023-24 Cultural Arts Grants1. The City Arts Commission will present the Fiscal Year (FY) 2023-24 Cultural Arts Grants awards: - Backhausdance ($4,000) - Balboa Island Improvement Association ($3,000) - Baroque Music Festival, Corona del Mar ($4,500) - Pacific Chorale ($5,000) - Pacific Symphony ($3,500) - South Coast Repertory ($5,000) V.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. VI.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. VII.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. May 9, 2024 Page 3 City Arts Commission Meeting A.Approval of Minutes of the April 11, 2024 City Arts Commission Meeting Draft of 04/11/2024 Minutes2. Draft of 04-11-2024 Meeting Minutes B.Consent Calendar Items Financial Report3. Review of financial information. Financial Report Cultural Arts Activities4. Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Cultural Arts Activities VIII.CURRENT BUSINESS A.Items for Review and Possible Action Early De-installation of Craig Gray's A Novel Idea and Marguerite Elliot's Where Have All the Birds Gone? 5. Staff recommends that the City Arts Commission approve the early removal of Craig Gray's sculpture, A Novel Idea, and Marguerite Elliot's sculpture, Where Have All the Birds Gone?, from Civic Center Park. Early De-installation Staff Report Site Placement of Craig Gray's A Novel Idea6. The Art in Public Spaces Ad Hoc Subcommittee recommends that the City Arts Commission review and approve their recommendation for the site placement of Craig Gray's A Novel Idea. A Novel Idea Site Placement Staff Report ATTACHMENT A - Balboa Branch Layout ATTACHMENT B - Photo of A Novel Idea Acquisition of Art to the City of Newport Beach7. The Art in Public Spaces Ad Hoc Subcommittee recommends that the City Arts Commission review and approve their recommendation not to accept an application for the purchase of art for The Archeology of the Every Day by Tyler Burton. Reject Acquisition Staff Report ATTACHMENT A - Photo of Archeology of the Everyday May 9, 2024 Page 4 City Arts Commission Meeting Approval of the 2024 Newport Beach Student Art Exhibition Winner8. The Newport Beach Student Art Exhibition Ad Hoc Subcommittee recommends that the City Arts Commission approve their recommendation for the 2nd place winner of the 2024 Newport Beach Student Art Exhibition for the 4th grade through 7th grade category. Student Art Exhibition Staff Report ATTACHMENT A Sculpture Exhibition Photography Contest Ad Hoc Subcommittee9. Chair Flanagan will appoint Commissioners to the Sculpture Exhibition Photography Contest Ad Hoc Subcommittee. Sculpture Photography Contest Staff Report B.Monthly Reports Newport Beach Art Exhibition Ad Hoc Subcommittee10. Chair Maureen Flanagan, Vice Chair Leonard Simon, Commissioner Marie Little Newport Beach Arts Foundation Liaison11. Secretary Barbara George, Chair Maureen Flanagan, Vice Chair Leonard Simon IX.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM). X.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. XI.ADJOURNMENT CITY OF NEWPORT BEACH CITY ARTS COMMISSION MINUTES Newport Beach Public Library 1000 Avocado Avenue, Newport Beach, CA 92660 Thursday, April 11, 2024 – Regular Meeting City Arts Commission Members: Maureen Flanagan, Chair Leonard Simon, Vice Chair Barbara George, Secretary John Blom, Commissioner Melissa Kandel, Commissioner Wayan Kaufman, Commissioner Marie Little, Commissioner Staff Members: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant DRAFT I.CALL MEETING TO ORDER Vice Chair Leonard Simon called the City Arts Commission Regular Monthly Meeting toorder at 5:04 P.M. II.ROLL CALL Commissioners Present: Vice Chair Leonard Simon Commissioner John Blom Commissioner Marie Little Commissioner Melissa Kandel (arrived after roll call) Secretary Barbara George Commissioner Wayan Kaufman Commissioners Absent: Chair Maureen Flanagan (Excused) Staff Present: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant III.PLEDGE OF ALLEGIANCE Vice Chair Simon led the Pledge of Allegiance. IV.NOTICE TO THE PUBLIC V.PUBLIC COMMENTS None VI.CONSENT CALENDAR 5 City Arts Commission Meeting April 11, 2024 Page 2 A.Approval of Minutes of the March 14, 2024, City Arts Commission Meeting 1.Draft of 3/14/24 Minutes Vice Chair Simon requested edits, changes or deletions of the minutes. Motion made by Vice Chair Simon, seconded by Commissioner John Blom, and carried 6-0-0-1 (with Chair Maureen Flanagan absent) to approve the minutes of 3/14/24 as written. B.Consent Calendar Items 2.Financial ReportReview of financial information. Library Services Director Melissa Hartson referred to Handwritten Page 11 for the financial report and noted the transfer of funds to support Phase IX of the Sculpture Exhibition. Commissioner Blom inquired about the details of the process for transferring funds for the Sculpture Exhibition. Library Services Director Hartson explained staff creates a budget based on the prior year. Money has been transferred from either the Programming or Professional Services budgets, all of which were budgeted and approved by City Council in October last year. Vice Chair Simon inquired about the three $5,000 expenses in the Sculpture Exhibition budget and how it became a bottom-line figure of negative 19,000. Library Services Director Hartson noted that the negative number is a reflection of the transfers into the account and expenses not yet exceeding the transfers. Vice Chair Simon opened the item for public comment. Jim Mosher, Newport Beach resident, provided additional information regarding the budget process and noted the 2024/25 budget is listed on the City’s website. He noted that the Cultural Arts budget is listed on Page 131, and that the only change is the City Manager proposed to add $700 to the Professional Services budget, and that the Sculpture Exhibition budget is unchanged at $135,000. Motion made by Vice Chair Leonard Simon, seconded by Commissioner Kandel, and carried 6-0-0-1 (with Chair Maureen Flanagan absent) to approve the financial report. 3.Cultural Arts ActivitiesMonthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Library Services Director Hartson mentioned that the new Central Library Gallery exhibit by Laura Green has been installed. Notable additions to the Calendar of Events found on Handwritten page 14 are the summer concert series from July through October. Those dates have been confirmed with the bands, venues, and the sound engineering. Vice Chair Simon opened the floor to public comments, there were none. 6 City Arts Commission Meeting April 11, 2024 Page 3 Motion made by Vice Chair Simon, seconded by Secretary Barbara George, and carried 6-0-0-1 (with Chair Maureen Flanagan absent) to accept the Cultural Arts Activities report. VII.CURRENT BUSINESS A.Items for Review and Possible Action 4.Donation of Craig Gray’s A Novel Idea The Art in Public Spaces Ad Hoc Subcommittee recommends that the City ArtsCommission review and approve their recommendation to accept an offer of donationfor Craig Gray’s A Novel Idea Library Services Director Hartson reported Craig Gray’s A Novel Idea is set for deinstallation in June as part of Phase VII. The artist extended an offer to purchase for the work, and a member of the community has generously accepted the offer. The buyer, Newport Beach resident Nancy Gardner, has in turn expressed an interest in extending the sculpture to the City for permanent loan. Ultimately, the Arts Commission will need to approve the recommendation of acquisition to the City Council to accept the offer and display the sculpture in the City. Coordination and approval of the placement will not only need to be approved by City Council but potentially any other Commission that may be impacted, such as the Park, Beaches, and Recreation Commission or the Board of Library Trustees. Staff determined the annual maintenance will be $350. Due to the granite material, which is quite durable, staff expected sporadic maintenance. Staff felt the budget can sufficiently cover those costs. Commissioner Kaufman inquired which City department would be required to cover the cost of maintenance. Library Services Director Hartson stated that would fall under the City Arts Commission budget under the Professional Services category. Commissioner Kaufman asked if the cost for installation is known. Library Services Director Hartson replied that will remain unknown until a location for installation has been chosen. The artist has agreed to cover the cost of moving the piece. Commissioner Little confirmed staff were able to reach the artist to confirm they would cover the cost of moving the art. Library Services Director Hartson confirmed they made contact with the artist. Vice Chair Simon asked why the sculpture would have to be moved from its current location. He also inquired if the Central Library or possibly the entrance to the new lecture hall would be an option for location. Commissioner Little suggested the sculpture not be kept in the Civic Center Park because the purpose of the Sculpture Exhibition is a temporary rotational exhibition. The Art in Public Spaces Ad Hoc Subcommittee will meet with staff to discuss location options and bring that back to the Commission as an agendized item. Commissioner Little also explained the difference between permanent loan and donation. Commissioner Blom added that he would support the item to be kept in its current location in Civic Center Park as it is expected the Arts Commission will have to lower the number of sculptures displayed at some point in the future due to the costs of the Sculpture Exhibition program. 7 City Arts Commission Meeting April 11, 2024 Page 4 Library Services Director Hartson reported that City Council approved the sculptures for Phase IX and as such already earmarked work for the current location of A Novel Idea, therefore it will have to be moved. Vice Chair Simon opened the item for Public Comment. Nancy Gardner, Newport Beach resident, commented that it was her family that purchased the work because their father was a novelist whose work is engraved on the piece. The family would love to have the sculpture at the Balboa Branch Library because his book is there, but she trusted the Arts Commission to find an appropriate location. Jim Mosher, Newport Beach resident, provided information regarding the process of obtaining funds for maintenance and the professional services part of the budget. He agreed the locations in the Sculpture Exhibition should remain rotating. He supported delaying the move of the sculpture as the Balboa Branch Library would be a great location, but it will not be completed for two years. Motion made by Secretary George, seconded by Vice Chair Simon, and carried 6-0-0-1 (with Chair Maureen Flanagan absent) to recommend to City Council acceptance of the offer of permanent loan for the sculpture A Novel Idea by Craig Gray. The Art in Public Spaces Ad Hoc Subcommittee will select a site location. 5.2024 Newport Beach Student Art Exhibition WinnersThe Newport Beach Student Art Exhibition Ad Hoc Subcommittee recommends that the City Arts Commission approve their recommendations for the winners of the 2024Newport Beach Student Art Exhibition Commissioner George reported she and commissioners Kaufman and Flanagan reviewed and chose the following pieces for the 2024 Newport Beach Student Art Exhibition winners. There were amazing pieces from all age groups. Cultural Arts Assistant Escareal- Garcia reported this year there were 111 entries, down from 180 in 2023, but about half were Newport Beach residents, which was higher than last year. The pieces will be on display in the Library lobby starting the third week in April. Pre-K - 3rd Grade: •1st Prize - $100.00 – Elaine Ma, Koi Pond in Fashion Island •2nd Prize - $50.00 –Ian Jang, We Love Reading •3rd Prize - $25.00 – Hannah Hong, A Summer Vacation to Korea •Honorable Mention – Alexa Frot, Mermaid Sisters 4th – 7th Grade: •1st Prize - $100.00 – Sojeen Ji, The Entrance Way to Hope •2nd Prize - $50.00 – Erica Barinova, Foxy Moons •3rd Prize - $25.00 – Oli Beamish, Behind the Page •Honorable Mention – Esther Jung, Hope 8th - 12th Grade: •1st Prize - $100.00 – Reese Holladay, Staples Street •2nd Prize - $50.00 – Sean Murphy, Bavarian Castle •3rd Prize - $25.00 – Helen Zhang, CA Flashback 8 City Arts Commission Meeting April 11, 2024 Page 5 •Honorable Mention – Beckett Gladstone-Lamas, Untitled Vice Chair Simon inquired about the process of awarding the prizes. Library Services Director Hartson replied it will be done at a CAC meeting; the City Council Chambers has been reserved for the May meeting so that families can also attend. Vice Chair Simon opened the item to Public Comment, seeing none called for a motion. Motion made by Commissioner Little, seconded by Secretary George, and carried 6-0-0- 1 (with Chair Maureen Flanagan absent) to approve the Student Art Exhibition Ad Hoc Subcommittee’s recommendations for the winners of the 2024 Newport Beach Student Art Exhibition winners. 6.De-Installation of Tim DeShong’s Cross SectionStaff recommends that the City Arts Commission approve the early removal of TimDeShong’s sculpture, Cross Section, from the Sculpture Exhibition in Civic CenterPark. Library Services Director Hartson reported that Cross Section is a Phase VII piece that has been entered into another exhibition. The artist stated that the timing is such that the de-installation date for Newport Beach conflicts with the installation date at the next exhibition. The artist has requested an early removal date. Mr. Stein with Arts Orange County forwarded the early removal request to staff. The request is for de-installation seven to ten days prior to the remaining Phase VII pieces. This will not incur any additional costs. Vice Chair Simon opened the item to Public Comment, seeing none he called for a motion. Motion made by Secretary George, seconded by Commissioner Little, and carried 6-0-0- 1 (with Chair Maureen Flanagan absent) to approve the early removal of Tim DeShong’s sculpture Cross Section from the Sculpture Garden. 7.Public Art in the City of Newport BeachStaff present a report regarding public art on display throughout the City of NewportBeach. Library Services Director Hartson stated this report comes as a result of the Arts Commission’s interest in additional sculptures throughout the city. Staff compiled a list of current locations that have art already on display. Referencing Handwritten page 37, Director Hartson listed the current work and locations of public art. One piece, Metalfor will be returning to the Commission for discussion as it is currently in storage and in need of serious restoration. Vice Chair Simon commented about the funds used for maintaining pieces and requested staff provide a list of which pieces are being maintained for future reference, with an interest of how much of the Professional Services budget is allocated for art restoration. He also asked if there is a schedule of when each piece will be receiving maintenance. Library Services Director Hartson confirmed each of the pieces in the report is on the list to be maintained. 9 City Arts Commission Meeting April 11, 2024 Page 6 Commissioner Little commented that the piece Chairman of the Board by Steven Rieman is currently in Civic Center Park has been marked for relocation. She asked for confirmation if this is a topic for the Art in Public Spaces Ad Hoc Subcommittee for ultimate return to the Commission. Library Services Director Hartson confirmed that was correct. Commissioner Kaufman commented about Sea Lions on the Rock being in the ocean and that people can’t get close to it except during low tide. She inquired if it is a piece that should be considered for relocation or maintenance, and who is responsible for determining when that takes place. Library Services Director Hartson stated staff has not made a determination yet because it has been there since 1971, and she would have to further investigate. Vice Chair Simon opened the item for public comment. Jim Mosher, Newport Beach resident, asked if the City has responsibility for the butterfly sculpture since it is not on City property. The CAC has some responsibility for updating the timeline surrounding the Centennial project. Library Services Director Hartson explained it was decided by the CAC and City Council and likely the Environmental Nature Center (ENC) to place the piece on private property. Mr. Mosher also mentioned a sculpture on display at the Mariners Branch Library that was gifted by the Sister City Association. The sculpture is a smaller replica of the Friendship Statue in front of the Central Library. He also mentioned that on the bronze piece for the Centennial Project at McFadden Square that there is a timeline that he believed the CAC was responsible for identifying and updating the timeline with meaningful historical events. 8.Sculpture Exhibition in Civic Center Park Photography Contest *Discussed after item 9.Staff requests approval for the return of the Sculpture Photo Contest for Phase VIIIand IX of the Sculpture Exhibition, with the purpose of creating further interest in the Sculpture Exhibition in Civic Center Park. Library Services Director Hartson reported the Sculpture Photography Contest is a program that was done in 2018 and 2021 and recommended the Commission approve the return of the competition. The Cultural Arts webpage for the Sculpture Photography Contest has some creative ideas that were used in the past. It’s a way to reinvigorate more life into the Sculpture Exhibition following the opening of Phase IX. If approved, Chair Flanagan will appoint an ad hoc subcommittee for reviewing the entry guidelines and process. The prizes in total would amount to $350. Vice Chair Simon opened the item to Public Comment but there was none. Motion made by Vice Chair Simon, seconded by Commissioner Blom, and carried 6-0-0-1 (with Chair Maureen Flanagan absent) to approve staff’s request for the return of the Sculpture Photo Contest for Phase VIII and IX of the Sculpture Exhibition in Civic Center Park. B.Monthly Reports 9.Newport Beach Art Exhibition Ad Hoc Subcommittee 10 City Arts Commission Meeting April 11, 2024 Page 7 *Reported before Item 8.Chair Flanagan , Vice Chair Simon, Commissioner Little Vice Chair Simon noted Commissioner Little needed to leave early and requested this item be heard prior to her leaving. Commissioner Little reported the 57th Annual Newport Beach Art Exhibition is scheduled for Saturday June 29 from 1-6 P.M. at the Civic Center. The call for entries began on February 1 and ends on May 10. All Commissioners are expected to pass the word around to friends, neighbors, and families and refer them to CallForEntry.org to submit applications for artist participation. She also stated that Commissioners are expected to contact their list of past participants that were provided by Chair Flanagan for personal invitations to join again this year. The Ad Hoc Subcommittee asks that every Commissioner complete the call list before the May 9 meeting. Each Commissioner should be prepared to report the results of their phone calls and emails to the previous participants at the meeting. That will help prepare the Commission should they need to act quickly if there are not enough participants by that time. She also asked that Commissioners report invalid contact information to Cultural Arts Assistant Escareal-Garcia. Each Commissioner is expected to participate, if possible, in receiving the works of art in preparation for the event on Friday June 28 or Saturday June 29. In addition, they will need volunteers to help during the event. Staff is working on securing the juror, securing entertainment; Bistro Express has been confirmed for food service and Tap Truck for beverages. To date the Ad Hoc Subcommittee has reviewed and approved a total of 35 artists applications and 62 works of art. Interest seems to slowly be picking up. Commissioner Blom mentioned the Art Exhibition is scheduled for the same day as the Sculpture Exhibition. Commissioner Little responded they used to do the events separately and changed it as the constraints on the budget increased. It was announced throughout the day at the Art Exhibition that the new phase of the sculptures is in place. Vice Chair Simon noted that last year they had an increase in traffic for both events by doing them on the same day. Vice Chair Simon opened the item for public comment, seeing non he received and filed the report. 10.Sculpture Exhibition Ad Hoc SubcommitteeStaff recommends that the City Arts Commission form an ad hoc subcommittee forthe purpose of reviewing the current structure of the Sculpture Exhibition program in Civic Center Park and developing proposed Sculpture Exhibition program options thatalign with the current $135,000 General Fund budget allocation for the program. Commissioner Blom reported they have to scale back the number of sculptures in order to stay within their budget, it has been proposed that they scale back to eight pieces contracted with Arts Orange County (Arts OC). They considered dividing the contract between multiple vendors and have not yet received the information needed from Arts OC to make that determination. Scaling the entries would lower the Arts OC contract to $149,000 from $165,000 per year. Vice Chair Simon noted that since next year’s budget has already been set they will have to determine if they want eight or ten pieces in the next cycle. 11 City Arts Commission Meeting April 11, 2024 Page 8 Mr. Mosher added that next year’s budget has been posted for public review, and the City Council will make the final approval in June. Vice Chair Simon opened the item to public comment, seeing none he filed and received the report. 11.Newport Beach Arts Foundation Liaison Secretary Barbara George, Chair Maureen Flanagan, Vice Chair Leonard Simon Vice Chair Simon tabled the item until Chair Flanagan’s return; however, it was also the meeting in which a quorum was not present so there was not an official meeting. VIII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERSWOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION ORREPORT (NON-DISCUSSION ITEM) Library Services Director Hartson noted that Chair Flanagan received correspondencefrom Lee Pearl regarding a new art project on Balboa Island on the south facing wall of the Irvine Ranch Market, The Park Avenue Mural that is set to be announced at a CityCouncil meeting. Sculpture Exhibition Phase X recommendations will be on a future Agenda for approval tomove forward to City Council. The coordination of the Civic Center Native Plant docent tour took place on April 11 withSherman Gardens, the results will be on May’s Agenda. Vice Chair Simon stated it wouldbe helpful to add this to the agenda and hear results of their efforts. IX.PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher, Newport Beach resident, commented that Arts OC provides information regarding the jury and public rankings for each phase of the Sculpture Exhibition. There seems to be no connection between the jury rating and the public rating and questioned the reasoning. He received the jury rankings and after reviewing them, noticed there was more agreement between the jury than there was with the public and the jury. He noticed that they averaged the rankings which mathematically did not work because the jurors used the numbers differently. As a point of interest, other ways to rank the artwork should be considered. X.ADJOURNMENT – 6:17 P.M. The next meeting for the City Art Commission is scheduled for Thursday May 9, 2024 inthe Friends Meeting Room at the Central Library. 12 As of May 1, 2024 ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES Programming 60,500.00$ 07/07 Alliant Insurance Services 1,834.00 58,666.00 Cultural Arts events insurance 07/14 Office Depot 21.77 58,644.23 Office supplies 07/14 Sully Entertainment Group 3,250.00 55,394.23 The Sully Band (COTG 07-23-2023) 07/21 DJE Sound & Lighting Inc.4,131.11 51,263.12 COTG sound (The Sully Band) 07/28 Lynn Nicholson 3,250.00 48,013.12 Tijuana Dogs (COTG 09-24-2023) 07/31 Gotprint.com 206.69 47,806.43 COTG concert banners 07/31 Gotprint.com 221.73 47,584.70 COTG Rack cards 07/31 Gotprint.com 592.40 46,992.30 Sculpture Exhibition brochures 08/04 DJE Sound & Lighting Inc.4,131.11 42,861.19 COTG sound (Tijuana Dogs) 08/04 Tracy Kiggen 646.00 42,215.19 COTG children's activities (The Sully Band) 08/10 Gotprint.com 141.11 42,074.08 Marina Park concert banner 09/01 Lynn Nicholson 3,250.00 38,824.08 Boys of Summer (COTG 09-24-2023) 09/01 Tracy Kiggen 646.00 38,178.08 COTG children's activities (Boys of Summer) 09/01 Tracy Kiggen 646.00 37,532.08 COTG children's activities (Tijuana Dogs) 09/01 Tracy Kiggen 646.00 36,886.08 Children's activities (Concert at Marina Park) 09/08 DJE Sound & Lighting Inc.4,131.11 32,754.97 COTG sound (Boys of Summer) 09/08 Office Depot 87.91 32,667.06 Sculpture Exhibition supplies 10/31 LA Times Media Group 200.10 32,466.96 Concert at Marina Park advertising 10/31 2S Publishing, LLC 100.00 32,366.96 Concert at Marina Park advertising 10/31 WESTAF 150.00 32,216.96 CallforEntry.org (CaFE) renewal 11/03 Amazon.com 81.81 32,135.15 Student Art Exhibition supplies 11/03 Amazon.com 90.48 32,044.67 Student Art Exhibition supplies 12/31 Image360 South Bay 105.82 31,938.85 Sculpture Exhibition plaque 01/11 Kleenway Services, Inc.542.16 31,396.69 Janitorial Services for concert series 03/11 Fund Adjustment 13,000.00 18,396.69 Funds moved to Sculpture Exhibition Phase IX 03/14 Amazon.com 25.58 18,371.11 Student Art Exhibition supplies 04/04 Alliant Insurance Services 571.00 17,800.11 NBAE Special Event Insurance 04/08 WESTAF 200.00 17,600.11 NBAE Call for entries ad 04/19 Amazon.com 27.67 17,572.44 Office supplies TOTAL $60,500.00 $42,927.56 $17,572.44 City Grants 30,000.00$ 04/18 Baroque Music Festical, CdM 4,500.00 25,500.00 FY 2023-24 Cultural Arts Grants 04/18 South Coast Repertory 5,000.00 20,500.00 FY 2023-24 Cultural Arts Grants 04/18 Balboa Island Improvement, Assoc.3,000.00 17,500.00 FY 2023-24 Cultural Arts Grants 04/18 Pacific Symphony 3,500.00 14,000.00 FY 2023-24 Cultural Arts Grants 04/18 Backhausdance 4,000.00 10,000.00 FY 2023-24 Cultural Arts Grants TOTAL $30,000.00 $20,000.00 $10,000.00 Professional Services 22,300.00$ 08/17 TAVD Virtual Assistant 159.75 22,140.25 Transcription of Minutes (07/13) 08/17 Crown Building Services 825.00 21,315.25 Sculpture Maintenance 08/30 Svartifoss Corp.425.00 20,890.25 Art Installation (Jane Shehane exhibit) 09/14 TAVD Virtual Assistant 114.75 20,775.50 Transcription of Minutes (08/10) 10/27 TAVD Virtual Assistant 96.75 20,678.75 Transcription of Minutes (09/10) 11/03 Svartifoss Corp.350.00 20,328.75 Art Installation (Sherry Marger exhibit) 11/17 TAVD Virtual Assistant 213.75 20,115.00 Transcription of Minutes (10/12) 12/01 Crown Building Services 825.00 19,290.00 Sculpture Maintenance 02/16 TAVD Virtual Assistant 220.50 19,069.50 Transcription of Minutes (11/09) 02/16 TAVD Virtual Assistant 171.00 18,898.50 Transcription of Minutes (12/14) 02/29 Crown Building Services 825.00 18,073.50 Sculpture Maintenance 03/11 Fund Adjustment 11,000.00 7,073.50 Funds moved to Sculpture Exhibition Phase IX 03/14 TAVD Virtual Assistant 150.75 6,922.75 Transcription of Minutes (01/11) 03/14 TAVD Virtual Assistant 281.25 6,641.50 Transcription of Minutes (02/08) 03/14 Caliber Signs & Imaging 325.00 6,316.50 Sculpture Maintenance 04/19 TAVD Virtual Assistant 195.75 6,120.75 Transcription of Minutes (03/08) 04/26 Svartifoss Corp.400.00 5,720.75 Art Installation (Laura Green) 04/26 Svartifoss Corp.300.00 5,420.75 Art Installation (Lucie Galvin) TOTAL 22,300.00$ 16,879.25$ 5,420.75$ FY 2023-24Cultural Arts Division 1 of 2 13 As of May 1, 2024 ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES FY 2023-24Cultural Arts Division Advertising $ 1,340.00 07/31 2S Publishing, LLC.150.00 1,190.00 COTG advertising (07-23-23 Sully Band) 07/31 2S Publishing, LLC.150.00 1,040.00 COTG advertising (07-23-23 Sully Band) 07/31 LA Times Media Group 200.10 839.90 COTG advertising (07-23-23 Sully Band) 08/31 LA Times Media Group 200.10 639.80 COTG advertising (Postponed 08-20 concert) 08/31 2S Publishing, LLC.150.00 489.80 COTG advertising (Postponed 08-20 concert) 08/31 2S Publishing, LLC.150.00 339.80 COTG advertising (Postponed 08-20 concert) 09/30 2S Publishing, LLC.150.00 189.80 COTG advertising (09-17-23 Boys of Summer) 09/30 2S Publishing, LLC.100.00 89.80 COTG advertising (09-17-23 Boys of Summer) 09/30 LA Times Media Group 200.10 (110.30)COTG advertising (09-17-23 Boys of Summer) 09/30 2S Publishing, LLC.100.00 (210.30)COTG advertising (09-24-23 Tijuana Dogs) 09/30 2S Publishing, LLC.100.00 (310.30)COTG advertising (09-24-23 Tijuana Dogs) 09/30 LA Times Media Group 200.10 (510.40)COTG advertising (09-24-23 Tijuana Dogs) TOTAL $1,340.00 $1,850.40 -$510.40 REVENUES Special Events (NBAE)-$ 03/19 WESTAF (CallforEntry.org)(648.16)648.16$ Art Exhibition February entry fees 04/05 Artist 15.00 633.16$ Entry refund 04/12 WESTAF (CallforEntry.org)(943.22)1,576.38$ Art Exhibition March entry fees TOTAL (1,576.38)$ 1,576.38$ BUDGET EXPENSES AVAILABLE Cultural Arts Totals $249,140.00 $66,080.83 $183,059.17 2 of 2 14 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT May 9, 2024 Agenda Item No. 3 CENTRAL LIBRARY GALLERY EXHIBITS As a mother and artist, Laura Green paints fleeting moments in an impressionistic and colorful way. Green received a BA in Fine Arts from UC Santa Cruz in 1998, but took a 25-year break from art-making to travel and teach. Her first adventure was with four friends cycling across the country from Seattle to Boston. She continued to cycle in Europe, Bolivia and New Zealand. Eventually, she earned a MA in TESOL. She currently uses her teaching and traveling experience to homeschool her four children. During the pandemic, classes went online, and Green was able to relaunch her art practice. She completed a certificate in Art and The Creative Process at UCSD Extension in 2022, and a post-baccalaureate in Studio Arts from UC Berkeley Extension in 2023. She attended SVA’s online residency program in March of 2024. Green’s paintings of local birds have been for sale in the Tijuana River Estuary visitor center in Imperial Beach since March 2023. She has won numerous awards in juried group shows and exhibits regularly with local artist groups. Green’s solo exhibit “Protect, Preserve and Remember” has been displayed at libraries and community centers in 2023 and 2024. Laura Green’s exhibit is on display at the Central Library until May 31. UPCOMING CENTRAL LIBRARY GALLERY EXHIBITS: 2024: •Dorothy Grettenberg Handy (Needlework): June 3 – July 26 •Christopher Evans (Acrylic paintings): July 29 – September 20 •Shant Beudjekian (Oil paintings): September 23 – November 15 •Faro Mojahedi (Photography): November 18 – January 10 TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Camille Escareal-Garcia, Cultural Arts Assistant TITLE: Cultural Arts Activities for April 2024 15 Cultural Arts Activities for February 2024 05/09/2024 Page 2 2025: •Tianyi Wang (Photography): January 13 – March 7 •Liberty Dickinson (Acrylic paintings): March 10 – May 2 STUDENT ART EXHIBITION ON DISPLAY The 2024 Newport Beach Student Art Exhibition is currently on display at the Newport Beach Central Library. The exhibition was installed on Monday, April 15 and will be on display until May 17. CULTURAL ARTS CALENDER OF EVENTS: City Arts Commission (CAC) meetings are held at 5 p.m. on the second Thursday of each month. •Next meeting – Thursday, May 9, 2024 NEWPORT BEACH ART EXHIBITION •Call for Entries: February 1 – May 10, 2024 •Exhibition: Saturday, June 29, 2024 STUDENT ART EXHIBITION •Awards Presentation: June 13, 2024 •Artwork Retrieval: May 20 – May 31, 2024 SCULPTURE EXHIBITION PHASE IX GRAND OPENING •Saturday, June 29, 2024 CONCERTS ON THE GREEN •July 21 – Radio Rebels (6-7:30 p.m.) •August 11 – Wilbury Super Group (6-7:30 p.m.) •September 22 – AbSOULute (6-7:30 p.m.) 16 Cultural Arts Activities for February 2024 05/09/2024 Page 3 CONCERT AT MARINA PARK •October 13 – Gotham City Swingers (4-5:30 p.m.) 17 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT May 9, 2024 Agenda Item No. 5 RECOMMENDATION Staff recommends the City Arts Commission approve the early removal of Craig Gray’s sculpture, A Novel Idea and Marguerite Elliot’s sculpture, Where Have All the Birds Gone? from Phase VII of the Sculpture Exhibition in Civic Center Park. FUNDING REQUIIREMENT There is no additional funding required for the early de-installation of A Novel Idea and Where Have All the Birds Gone? Funds for the de-installation of these pieces are already encumbered in the Phase VII Sculpture Exhibition contract with Arts Orange County. DISCUSSION: Both Craig Gray’s sculpture, A Novel Idea and Marguerite Elliot’s sculpture, Where Have All the Birds Gone? are works of art included in Phase VII of the Sculpture Exhibition in Civic Center Park. The Phase VII sculptures were installed in June 2022 and de-installation of this phase is scheduled to commence on June 10, 2024. At the end of April 2024, Sculpture Exhibition in Civic Center Park Project Manager, Richard Stein of Arts Orange County (Arts OC), contacted staff to request permission to de-install A Novel Idea and Where Have All the Birds Gone? prior to the June Phase VII de-installation schedule. Mr. Stein explained that Arts OC received correspondence from artists Gray and Elliot indicating they would not be available during the de- installation window set to begin on June 10. Mr. Stein recommends the early de-installation “as it’s always a challenge to ensure perfect synchronization of the install/de-install dates.” Staff recommends the City Arts Commission approve the early de-installation of the pieces. Early de- installation will not result in additional fees for the City, and the exhibition of these two works of art will only be truncated by a week. Pending City Arts Commission approval, Cultural Arts staff will coordinate the de-installation with Arts OC. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Early De-Installation of Craig Gray’s A Novel Idea and Marguerite Elliot’s Where Have All the Birds Gone? 18 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT May 9, 2024 Agenda Item No. 6 RECOMMENDATION: The Art in Public Spaces Ad Hoc Subcommittee recommends the City Arts Commission approve the new Balboa Branch Library as the site placement for Craig Gray’s sculpture, A Novel Idea. If the City Arts Commission approves the recommendation, the item will go to City Council for approval. DISCUSSION: A Novel Idea by Craig Gray is one of the works featured in Phase VII of the Newport Beach Sculpture Exhibition in Civic Center Park. Newport Beach resident Nancy Gardner has acquired the piece and is offering it on permanent loan to the City of Newport Beach. The City Arts Commission approved the permanent loan of the sculpture at its April 11, 2024, regular monthly meeting. Upon the April 11, 2024 approval, the Art in Public Spaces Ad Hoc Subcommittee subsequently met to determine a site placement for A Novel Idea. The Ad Hoc Subcommittee recommends the City Arts Commission approve the new Balboa Branch Library location for the sculpture placement. Design concept layouts for the new facility were presented at previous Board of Library Trustees and Parks, Beaches and Recreation Commission meetings. The concept layouts include a Library Entry Plaza. The Ad Hoc Subcommittee recommends that A Novel Idea be installed in the Library Entry Plaza upon construction completion of the new facility. Staff have coordinated with the City’s Public Works Department to store the sculpture during the construction project. Storing the piece rather than temporarily siting the work will reduce costs and prevent risk of damage by decreasing the amount of times the sculpture must be disassembled, relocated, and assembled. If approved, staff will present this recommendation at an upcoming Board of Library Trustees meeting for placement approval of Craig Gray’s A Novel Idea at the new Balboa Branch Library. Acceptance of the permanent loan and site placement will then go to City Council for final approval. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A: Balboa Branch Library Design Concepts ATTACHMENT B: Craig Gray’s A Novel Idea TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Site Placement of Craig Gray’s A Novel Idea 19 LibraryEntry PlazaATTACHMENT A - Balboa Branch Concept Layouts20 Library Entry Plaza21 ATTACHMENT B - Craig Gray's A Novel Idea 22 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT May 9, 2024 Agenda Item No. 7 RECOMMENDATION: The Art in Public Spaces Ad Hoc Subcommittee recommends that the City Arts Commission review and approve their recommendation to not accept an application to purchase Sculpture Exhibition Phase VII work of art, The Archeology of the Everyday by artist Tyler Burton. DISCUSSION: The Art in Public Spaces Ad Hoc Subcommitee met to review the submited Review and Considera�on of Art Applica�on to consider the purchase of Sculpture Exhibi�on Phase VII work of art, The Archeology of the Everyday by ar�st Tyler Burton. The purchase price for the piece is $20,000. After review, the Ad Hoc Subcommittee does not recommend acquiring the 12’ tall sculpture due to the lack of funding to support the proposed acquisition of the sculpture. Per the Ad Hoc Subcommittee’s review of funding and provisions for the short- and long-term maintenance of this sculpture in line with City Council Policy I-11, Acquisition of Art by the City of Newport Beach, the funding to support the proposed acquisition is not available. Therefore, the Ad Hoc Subcommittee is recommending the City Arts Commission not approve the application to purchase Tyler Burton’s The Archeology of the Everyday. ATTACHMENT A: Tyler Burton’s The Archeology of the Everyday NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Acquisition of Art to the City of Newport Beach – The Archeology of the Everyday by Tyler Burton 23 ATTACHMENT A - Tyler Burton's The Archeology of the Everyday 24 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT May 9, 2024 Agenda Item No. 8 RECOMMENDATION: Staff recommends the City Arts Commission approve a second-place winner for the 4th – 7th Grade category of entries in the Student Art Exhibition. FUNDING REQUIREMENT: An additional $50 gift card will be purchased as an award for the second-place winner in the 4th – 7th Grade category out of the Cultural Arts Programming account. DISCUSSION: At the April 11, 2024, City Arts Commission meeting, the Commissioners inadvertently awarded two second place winners from the Pre-K – 3rd Grade category and omitted a second-place winner from the 4th – 7th Grade category. As a result, there is a tie for second place in the Pre-K – 3rd Grade category. Staff recommends that the Arts Commission approve the Student Art Exhibition Ad Hoc Subcommittee’s recommendation to award 2nd place in the 4th – 7th grade category to Quinn Kelley’s piece, Winter Bird. The new order of the winners in that category, if approved, will be: 4th – 7th Grade: •1st Prize - $100.00 – An Inner Picture of the Soul, The Edvard Munch Award - Yun Jeon, The Entrance Way to Hope •2nd Prize - $50.00 – Shapes and Colors as Language, The Georgia O’Keefe Award – Quinn Kelley, Winter Bird •3rd Prize - $25.00 – By All Means, Paint! The Vincent Van Gogh Award – Oli Beamish, Behind the Page •Honorable Men�on – The Gustav Klimt Honorable Men�on Award (No monetary prize) – Esther Jung, Hope ATTACHMENT A: Quinn Kelley’s Winter Bird NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Library Services Manager TITLE: 2024 Newport Beach Student Art Exhibition Winner 25 ATTACHMENT A - Quinn Kelley's Winter Bird 26 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT May 9, 2024 Agenda Item No. 9 DISCUSSION: The City Arts Commission previously held photography contests to generate public interest in the Sculpture Exhibition in Civic Center Park in 2018 and 2021. With the incoming installation of Phase IX, visitors to the Sculpture Exhibition will have the opportunity to photograph twenty sculptures that have not been photographed before. At the April 11, 2024, meeting, the City Arts Commission approved holding a 2024 Sculpture Exhibition Photography Contest. Chair Flanagan will appoint a Sculpture Exhibition Photography Contest Ad Hoc Subcommittee. The purpose of this Ad Hoc Subcommittee is to review, edit the previous entry guidelines, and recommend winning entries after the contest deadline closes to the City Arts Commission for approval. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Library Services Manager TITLE: Sculpture Exhibition Photography Contest Ad Hoc Subcommittee 27