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HomeMy WebLinkAboutCity Arts Commission 07-11-2024 Monthly Meeting Agenda PacketCITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Newport Beach Central Library - Small Conference Room 1000 Avocado Avenue, Newport Beach 92660 Thursday, July 11, 2024 - 5:00 PM City Arts Commission Members: Maureen Flanagan, Chair Barbara George, Secretary John Blom, Commissioner Heather Ignatin, Commissioner Melissa Kandel, Commissioner Wayan Kaufman, Commissioner Vanessa Moore, Commissioner Staff Members: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the City Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The public can submit questions and comments in writing for the City Arts Commission to consider. Please send them by email to the Library Services Department at ArtsCommission@newportbeachca.gov by Wednesday, June 12, 2024, at 4:00 p.m. to give the City Arts Commissioners time to consider your comments. All emails will be made part of the record. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.PLEDGE OF ALLEGIANCE IV.ELECTION OF OFFICERS The City Arts Commission shall nominate and elect Commissioners to serve as Chair, Vice Chair, and Secretary for Fiscal Year 2024-25. July 11, 2024 Page 2 City Arts Commission Meeting V.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. VI.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. VII.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Approval of Minutes of the June 13, 2024 City Arts Commission Meeting Draft of 06/13/2024 Minutes1. Draft of 06-13-2024 Meeting Minutes B.Consent Calendar Items Financial Report2. Review of financial information. Financial Report Cultural Arts Activities3. Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Cultural Arts Activities July 11, 2024 Page 3 City Arts Commission Meeting VIII.CURRENT BUSINESS A.Items for Review and Possible Action Ad Hoc Subcommittees and Liaison Appointments4. Staff will present a list of City Arts Commission Ad Hoc Subcommittees and Liaison Appointments for the City Arts Commission to review. Ad Hoc Subcommittees Staff Report Sculpture Exhibition in Civic Center Park5. Staff will present the Sculpture Exhibition Ad Hoc Subcommittee's recommendation for Phase X of the Sculpture Exhibition in Civic Center Park. Sculpture Exhibition Staff Report B.Monthly Reports Newport Beach Art Exhibition Ad Hoc Subcommittee6. Commissioner Maureen Flanagan Newport Beach Arts Foundation Liaison7. Commissioners Barbara George and Maureen Flanagan IX.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM). X.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. XI.ADJOURNMENT CITY OF NEWPORT BEACH CITY ARTS COMMISSION MINUTES Newport Beach Civic Center – Council Chambers 100 Civic Center Drive, Newport Beach, CA 92660 Thursday, June 13, 2024 – Regular Meeting City Arts Commission Members: Maureen Flanagan, Chair Leonard Simon, Vice Chair Barbara George, Secretary John Blom, Commissioner Melissa Kandel, Commissioner Wayan Kaufman, Commissioner Marie Little, Commissioner Staff Members: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant DRAFT I. CALL MEETING TO ORDER Chair Maureen Flanagan called the City Arts Commission Regular Monthly Meeting to order at 5:02 P.M. II. ROLL CALL Commissioners Present: Chair Maureen Flanagan Vice Chair Leonard Simon (arrived late) Commissioner Marie Little Commissioner John Blom Secretary Barbara George Commissioner Melissa Kandel (arrived late) Commissioners Absent: Commissioner Wayan Kaufman (Excused) Staff Present: Melissa Hartson, Library Services Director Rebecca Lightfoot, Library Services Manager Camille Escareal-Garcia, Cultural Arts Assistant III. PLEDGE OF ALLEGIANCE Chair Flanagan led the Pledge of Allegiance. IV. PRESENTATION of the 2024 Student Art Exhibition Awards Chair Flanagan and the City Arts Commission presented the 2024 Student Art Exhibition awards to the following winners: Pre-K through 3rd 4 City Arts Commission Meeting June 13, 2024 Page 2 • Elaine Ma (1st place) for Koi Pond in Fashion Island • Erica Barinova (2nd place) for Foxy Moons • Ian Jang, (2nd place) for We Love Reading • Hannah Hong (3rd place) for A Summer Vacation to Korea • Alexa Frot (Honorable Mention) for Mermaid Sisters (was not able to attend) 4th through 7th • Yun Jeon (1st place) for The Entrance Way to Hope (was not able to attend) • Quinn Kelley (2nd place) for Winter Bird • Oli Beamish (3rd place) for Behind the Page • Esther Jung (Honorable Mention) for Hope 8th through 12th • Reese Holladay (1st place) for Staples Street • Sean Murphy (2nd place) for Bavarian Castle • Helen Zhang (3rd place) for CA Flashback (was not able to attend) • Beckett Gladstone-Lamas (Honorable Mention) for Untitled The City Arts Commission took photographs with the Commission and recipients. V. NOTICE TO THE PUBLIC - Waived VI. PUBLIC COMMENTS None VII. CONSENT CALENDAR A. Approval of Minutes of the May 9, 2024, City Arts Commission Meeting 1. Draft of 5/9/24 Minutes Chair Flanagan requested edits, changes, or deletions of the minutes. Hearing none, she opened the item for public comments. There were none. Motion made by Secretary Barbara George, seconded by Commissioner Marie Little, and carried 5-0-0-2 (with Vice Chair Simon and Commissioner Kaufman absent) to approve the minutes of the City Arts Commission 5/9/24 monthly meeting as written. B. Consent Calendar Items 3. Financial Report Review of financial information. 5 City Arts Commission Meeting June 13, 2024 Page 3 Commissioner Melissa Kandel inquired about the Fiscal Year (FY) 2023-24 Cultural Arts Grant applicants South Coast Repertory and Laguna Playhouse and if staff had ever received the list of schools their programs served. Cultural Arts Assistant Camille Escareal-Garcia indicated that they had received both, South Coast Repertory was approved as a grantee as their programs service Newport Beach schools, however the Laguna Playhouse’s programs do not serve Newport Beach schools and were not accepted as grantees for Fiscal Year (FY) 2023-24. Library Services Director Melissa Hartson stated that the grant goes to serving Newport Beach schools; however, some grants are specific towards Newport Beach while others serve cities in Orange County including Newport Beach schools. Each grant and programs are different and said she would happily meet with Commissioner Kandel outside of the meeting once she had the information in front of her. Chair Flanagan opened the item for public comments and there were none. 4. Cultural Arts Activities Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Library Services Director Hartson reported that May wrapped up Laura Green’s paintings in the Central Library Gallery Exhibits and have transitioned to Dorothy Handy’s needlework. Her art will be on display through July 26. There are pieces hanging on the wall as well as exhibited in the display cabinets. Vendor Gerard Basil Studios provided routine annual maintenance that catered to each sculpture’s needs for three City Art public sculptures: Marine 1/1, Sunset Years, and Ronald Reagan. Upcoming activities include the July CAC meeting on Thursday July 11, and the Newport Beach Art Exhibition is scheduled on Saturday June 29, in conjunction with the Sculpture Exhibition Phase IX Grand Opening. Concerts on the Green begin July 21 with Radio Rebels from 6 – 7:30 p.m., Wilbury Super Group is scheduled for August 11, AbSOULute will wrap up the Concert on the Greens series on September 22. Chair Flanagan opened the floor to public comments, there were none. Motion made by Secretary Barbara George, seconded by Vice Chair Leonard Simon, and carried 6-0-0-1 (with Commissioner Kaufman absent) to accept the Consent Calendar. VIII. CURRENT BUSINESS A. Items for Review and Possible Action 5. Sculpture Exhibition in Civic Center Park Staff will present the Sculpture Exhibition Ad Hoc Subcommittee’s recommendations for future phases of the Sculpture Exhibition in Civic Center Park. Commissioner John Blom requested the item be moved to the July meeting. He explained that was to allow staff the opportunity to include the costs involved prior to the City Arts Commission making a recommendation to City Council. 6 City Arts Commission Meeting June 13, 2024 Page 4 Library Services Director Hartson recommended if there were other options that the Commission wanted staff to research, tonight’s meeting would be the time to have that discussion. Commissioner Marie Little commented that even though there hasn’t been much success with the Newport Beach Arts Foundation for the Newport Beach art programming, the CAC should approach the Arts Foundation and remind them what their purpose is and begin dialogue on what else the CAC can do to help them raise funds for events. After speaking with City Council, she suggested sitting with Rick Stein with Arts Orange County (ArtsOC) and create a detailed line-item cost sheet related to the Sculpture Exhibition to present to City Council with another request for an increase in the program’s budget. Commissioner Barbara George agreed with Commissioner Little about approaching the Arts Foundation for additional funding and stated their funding event is coming up in September. Commissioner Little stated that is usually their only event for fundraising. Commissioner Blom believed the Sculpture Exhibition is no longer financially feasible as it currently stands. Commissioner Little believed the Sculpture Exhibition is well planned out, having the funds to support it has become the biggest challenge. There are ways in which the event can be promoted that would help gain the support of the Foundation. Vice Chair Simon commented that financing the event is definitely the issue, particularly since the City’s budget has not changed; the lack of funding from both the private and public sectors continues to be a challenge that leaves the CAC having to take funds from other programs. The cost of labor also continues to increase. Commissioner Kandel stated that the CAC needs to resolve the issues with new ideas that would enable them to continue the program. Chair Flanagan opened the item for Public Comment. Jim Mosher, Newport Beach resident, agreed that this type of dialogue with the City Council couldn’t hurt, particularly if they add in a list of pros and cons, and which programming the CAC prefers and why. Additionally, there had been a Sculpture Exhibition Ad Hoc Subcommittee discussion to recommend the exhibition be extended to run three years for the phases instead of two, and decrease the sculptures from ten to eight, but he wasn’t clear on the specific changes discussed. Another option would be to run the exhibition for two years and make the change on all sculptures concurrently rather than the rotation of 10 pieces every year, which would save on installation for the second year. Commissioner Little noted that if they increase the number of years to three, it could increase the amount of money the artists want. Rick Stein with ArtsOC provided a brief history of the Sculpture Exhibition prior to recruiting ArtsOC to help manage the event. Those Commissioners did a great deal of research and envisioned the program running over a period of two years and designed it specifically to exhibit ten pieces that would rotate in and out. They looked at the market, nearby city programs, and designed the program geared to large sculptures. They established what 7 City Arts Commission Meeting June 13, 2024 Page 5 the fees would be to the artists. This isn’t a source of income for ArtsOC, they would happily work up a proposal for a new Request for Quote (RFQ) and recalled that City Council denied decreasing the number of pieces in the Exhibition last fall. Another factor would be maintenance on all of the pieces if they were to extend the artwork to three years running. Mr. Stein gave alternate options for approaching City Council and requesting more funds. Motion made by Commissioner John Blom, seconded by Vice Chair Leonard Simon, and carried 6-0-0-1 (with Commissioner Kaufman absent) to move the item to the July 11, 2024 City Arts Commission Regular Monthly Meeting agenda. 6. Donation of Art Staff recommends that the City Arts Commission approve a recommendation from the Art in Public Spaces Ad Hoc Subcommittee for the acceptance of donation by the Newport Beach Sister City Association for the piece, Indivisible. Library Services Director Hartson reported the Art in Public Places Ad Hoc Subcommittee (Subcommittee) met to review the Application for Review and Consideration of Art from the Newport Beach Sister City Association (NBSCA) to accept a donation of mixed media art. The piece is titled Indivisible by artist Pierce Meehan. In honor of the 40th anniversary celebrating the Sister City friendship with Okazaki, Japan, Artist Meehan has created two companion pieces of artwork. One will reside in Newport Beach and the other in Okazaki, Japan. According to the NBSCA, each piece of artwork measures 40” x 40”. They are white and red representing both the American flag and the Japanese flag seen together in unity. These two Sister City pieces are the only ones with this design and color way. The NBSCA delegation and Council Members Robyn Grant and Erik Weigand visited Okazaki to meet with members of the Okazaki City Council and Mayor, where they presented their gift of art to Okazaki city representatives. Upon City Arts Commission approval, the companion art piece will be presented to City Council by the NBSCA at the Tuesday, July 9 City Council meeting when the Okazaki delegation visits Newport Beach. In its initial review, the Subcommittee expressed concerns that the piece being offered as a donation to the City of Newport Beach is not “an original creation or limited edition.” This is a criterion for accepting an offer to convey art to the City per City Council Policy I-11, Acquisition of Art by the City of Newport Beach. The Subcommittee recognizes that the gift bears special symbolic meaning to the Newport Beach Sister City Association as the dual pieces commemorate 40 years of the Sister City friendship between Okazaki and Newport Beach. In light of the Newport Beach Sister City Association’s long-time dedication to the City as a non-profit, volunteer organization promoting international communication, understanding, education and friendship between the people of Newport Beach and the people of foreign cities, the Art in Public Places Ad Hoc Subcommittee recommends the City Arts Commission support the request to City Council to consider accepting the Indivisible artwork into the City’s art inventory as a gift from the NBSCA by way of special exception waiver of City Council Policy I-11, Acquisition of Art by the City of Newport Beach. The Subcommittee also recommends the City Arts Commission approve the Central Library’s Passport Office for placement of Indivisible. Commissioner Little reported that even though it is not an original or limited edition, the piece is quite special in the relationship it represents; and is already scheduled for City Council’s approval. 8 City Arts Commission Meeting June 13, 2024 Page 6 Commissioner Blom stated that several City Council members already accepted the piece. Chair Flanagan opened the item to Public Comment. Truly Boring, NBSCA President, commented she was one of the representatives who went to Japan and shared pictures of them presenting Okazaki, Japan with their portion of the piece and the event in Japan. The unveiling of the piece is scheduled for July 9 at 4 p.m., directly before the City Council meeting. Motion made by Commissioner John Blom, seconded by Commissioner Marie Little, and carried 6-0-0-1 (with Commissioner Kaufman absent) to approve the Ad Hoc Subcommittee’s recommendation for the acceptance of donation by the Newport Beach Sister City Association for the piece, Indivisible, and recommend that the piece be displayed in the Central Library passport office. 7. Central Library Gallery Exhibits The Art in Public Spaces Ad Hoc Subcommittee recommends that the following artists be approved for exhibiting at the Central Library Gallery: Joan Gladstone, Kathy Kehoe Bambeck, and Joe Cladis. Chair Flanagan introduced the item and noted that photos of the art can be found on Handwritten Packet page 31. Commissioner Kandel commented she thought all of the work was great. Chair Flanagan opened the item to Public Comment, seeing none she called for a motion. Motion made by Commissioner Marie Little, seconded by Commissioner Melissa Kandel, and carried 6-0-0-1 (with Commissioner Kaufman absent) to approve exhibiting the art of Joan Gladstone, Kathy Kehoe Bambeck, and Joe Cladis at the Central Library Gallery. B. Monthly Reports 8. Newport Beach Art Exhibition Ad Hoc Subcommittee Chair Flanagan, Vice Chair Simon, Commissioner Little Chair Flanagan stated this item had already been covered, and reminded the Commissioners that all members were needed to help with the upcoming Art Exhibition, which will be held on June 29. Library Services Director Hartson added that typically the Arts Commission are expected to be present for both Friday and Saturday. Cultural Arts Assistant Escareal-Garcia mentioned she will be providing the information on the time slots available for volunteering, what to expect as volunteers, and how the Commission would be working with the Arts Foundation and Youth Council in order to have enough volunteers working the entire event. Delivery of the art will be between 3-6 p.m. on Friday June 28. Volunteers will need to be available at 2:15 p.m. 9 City Arts Commission Meeting June 13, 2024 Page 7 Chair Flanagan commented that while it is a long day and weekend, it’s a lot of fun. Commissioner Little noted that if the Commissioners go the morning of June 29 to help out, there will be time to go home and clean up prior to returning for the event. Chair Flanagan inquired if they had reached out to the Art Foundation yet. Cultural Arts Assistant Escareal-Garcia replied she wanted to provide the Commission with their choice of time slots prior to contacting the Foundation to let them know what times they had left to fill; and responded to Commissioner Blom’s inquiry regarding the juror. Karen Raab, owner of Chemers Gallery in Tustin, had been selected at the guest juror for the 57th Annual Newport Beach Art Exhibition. Chair Flanagan opened the item for Public Comment, seeing none she filed and received the report. 9. Newport Beach Arts Foundation Liaison Secretary Barbara George, Chair Maureen Flanagan, Vice Chair Leonard Simon Chair Flanagan reported the Newport Beach Arts Foundation is focusing on their Art in the Park event on Saturday, September 14. They too will be needing as many volunteers as possible for their event. They have a new website; they talked a lot about that at the Arts Foundation meeting. Chair Flanagan opened the item to Public Comment, seeing none she filed and received the report. IX. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Flanagan announced that this would be the last meeting for Vice Chair Simon and Commissioner Little and thanked them for the many years of service they both provided. Library Services Director Hartson expressed her and staff’s appreciation for the pleasure of working with both Commissioners. Commissioner Little’s institutional knowledge will be missed, as well as Vice Chair Simon’s ability to keep her on her toes! Commissioner Little commented that she thoroughly enjoyed being a Commissioner and working with each of her colleagues and staff. She will continue to support art in the City. She encouraged everyone to keep working through challenging issues and not give up. Vice Chair Simon commented he had really enjoyed being on the Arts Commission and acquiring new friends. It can be a challenge, but there’s a great staff that really supports the Commission. It’s almost a full-time job thinking through the issues and coming up with ideas and participating in ad hoc subcommittees. He really put his whole self into it and got a lot out of it over the years. Commissioner George noted that Commissioner Little was one of the first people she met, she appreciated being taken under her wing, Commissioner Simon was her first buddy in the Arts Commission. She learned so much from both and really appreciated their 10 City Arts Commission Meeting June 13, 2024 Page 8 professionalism and decorum. She hopes to be a shining example of what she learned from both of them. Commissioner Blom requested the Sculpture Exhibition Ad Hoc subcommittee reconvene and meet with Mr. Stein of ArtsOC to go over the recommendations for Phase X of the Sculpture Exhibition. Library Services Director Hartson proposed that if the ad hoc subcommittee wanted to meet again before the end of the month, Commissioner Simon will remain a Commissioner until June 30th. X. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher, Newport Beach resident, spoke highly of Vice Chair Simon and Commissioner Little for their work on the City Arts Commission and stated he would miss them both; and shared that City Council was scheduled to announce the nominations for the new Commissioners at their June 25 meeting. XI. ADJOURNMENT – 6:17 P.M. The next meeting for the City Art Commission is scheduled for Thursday July 11, 2024. 11 As of July 1, 2024 ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES Programming 60,500.00$ 07/07 Alliant Insurance Services 1,834.00 58,666.00 Cultural Arts events insurance 07/14 Office Depot 21.77 58,644.23 Office supplies 07/14 Sully Entertainment Group 3,250.00 55,394.23 The Sully Band (COTG 07-23-2023) 07/21 DJE Sound & Lighting Inc.4,131.11 51,263.12 COTG sound (The Sully Band) 07/28 Lynn Nicholson 3,250.00 48,013.12 Tijuana Dogs (COTG 09-24-2023) 07/31 Gotprint.com 206.69 47,806.43 COTG concert banners 07/31 Gotprint.com 221.73 47,584.70 COTG Rack cards 07/31 Gotprint.com 592.40 46,992.30 Sculpture Exhibition brochures 08/04 DJE Sound & Lighting Inc.4,131.11 42,861.19 COTG sound (Tijuana Dogs) 08/04 Tracy Kiggen 646.00 42,215.19 COTG children's activities (The Sully Band) 08/10 Gotprint.com 141.11 42,074.08 Marina Park concert banner 09/01 Lynn Nicholson 3,250.00 38,824.08 Boys of Summer (COTG 09-24-2023) 09/01 Tracy Kiggen 646.00 38,178.08 COTG children's activities (Boys of Summer) 09/01 Tracy Kiggen 646.00 37,532.08 COTG children's activities (Tijuana Dogs) 09/01 Tracy Kiggen 646.00 36,886.08 Children's activities (Concert at Marina Park) 09/08 DJE Sound & Lighting Inc.4,131.11 32,754.97 COTG sound (Boys of Summer) 09/08 Office Depot 87.91 32,667.06 Sculpture Exhibition supplies 10/31 LA Times Media Group 200.10 32,466.96 Concert at Marina Park advertising10/31 2S Publishing, LLC 100.00 32,366.96 Concert at Marina Park advertising10/31 WESTAF 150.00 32,216.96 CallforEntry.org (CaFE) renewal11/03 Amazon.com 81.81 32,135.15 Student Art Exhibition supplies 11/03 Amazon.com 90.48 32,044.67 Student Art Exhibition supplies 12/31 Image360 South Bay 105.82 31,938.85 Sculpture Exhibition plaque 01/11 Kleenway Services, Inc.542.16 31,396.69 Janitorial Services for concert series 03/11 Fund Adjustment 13,000.00 18,396.69 Funds moved to Sculpture Exhibition Phase IX 03/14 Amazon.com 25.58 18,371.11 Student Art Exhibition supplies 04/04 Alliant Insurance Services 571.00 17,800.11 NBAE Special Event Insurance 04/08 WESTAF 200.00 17,600.11 NBAE Call for entries ad 04/19 Amazon.com 27.67 17,572.44 Office supplies 05/09 Arts Orange County 300.00 17,272.44 SparkOC Advertising 05/30 Karen Pino 650.00 16,622.44 Children's activities (Art Exhibition) 05/30 Food Masters Inc 608.00 16,014.44 Mario's Pizza (Art Exhibition) 05/30 Art Installation Remedies 2,328.00 13,686.44 Art Installers for Art Exhibition 05/31 Gotprint.com 200.03 13,486.41 Art Exhibition Rack Card 05/31 Gotprint.com 100.93 13,385.48 Art Exhibition Banners 05/31 Ralphs 575.00 12,810.48 Student Art Exhibition prizes 06/06 Nikrez LLC 1,006.34 11,804.14 Balloon Arch & Columns (Art Exhibition) 06/13 James Samimi 1,290.00 10,514.14 Musician (Art Exhibition) 06/20 Karen Raab 400.00 10,114.14 Guest Juror (Art Exhibition) 06/27 Amazon.com 53.85 10,060.29 Art Exhibition supplies 06/27 Amazon.com 28.00 10,032.29 Art Exhibition supplies 06/27 Office Depot 45.79 9,986.50 Art Exhibition suppliesTOTAL$60,500.00 $50,385.86 $9,986.50 City Grants 30,000.00$ 04/18 Baroque Music Festical, CdM 4,500.00 25,500.00 FY 2023-24 Cultural Arts Grants 04/18 South Coast Repertory 5,000.00 20,500.00 FY 2023-24 Cultural Arts Grants 04/18 Balboa Island Improvement, Assoc.3,000.00 17,500.00 FY 2023-24 Cultural Arts Grants 04/18 Pacific Symphony 3,500.00 14,000.00 FY 2023-24 Cultural Arts Grants 04/18 Backhausdance 4,000.00 10,000.00 FY 2023-24 Cultural Arts Grants 05/09 Pacific Chorale 5,000.00 5,000.00 FY 2023-24 Cultural Arts Grants TOTAL $30,000.00 $25,000.00 $5,000.00 FY 2023-24Cultural Arts Division 07/05/2024 1 of 3 12 As of July 1, 2024 ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES FY 2023-24Cultural Arts Division Professional Services 22,300.00$ 08/17 TAVD Virtual Assistant 159.75 22,140.25 Transcription of Minutes (07/13) 08/17 Crown Building Services 825.00 21,315.25 Sculpture Maintenance 08/30 Svartifoss Corp.425.00 20,890.25 Art Installation (Jane Shehane exhibit) 09/14 TAVD Virtual Assistant 114.75 20,775.50 Transcription of Minutes (08/10) 10/27 TAVD Virtual Assistant 96.75 20,678.75 Transcription of Minutes (09/10) 11/03 Svartifoss Corp.350.00 20,328.75 Art Installation (Sherry Marger exhibit) 11/17 TAVD Virtual Assistant 213.75 20,115.00 Transcription of Minutes (10/12) 12/01 Crown Building Services 825.00 19,290.00 Sculpture Maintenance02/16 TAVD Virtual Assistant 220.50 19,069.50 Transcription of Minutes (11/09)02/16 TAVD Virtual Assistant 171.00 18,898.50 Transcription of Minutes (12/14)02/29 Crown Building Services 825.00 18,073.50 Sculpture Maintenance 03/11 Fund Adjustment 11,000.00 7,073.50 Funds moved to Sculpture Exhibition Phase IX 03/14 TAVD Virtual Assistant 150.75 6,922.75 Transcription of Minutes (01/11) 03/14 TAVD Virtual Assistant 281.25 6,641.50 Transcription of Minutes (02/08) 03/14 Caliber Signs & Imaging 325.00 6,316.50 Sculpture Maintenance 04/19 TAVD Virtual Assistant 195.75 6,120.75 Transcription of Minutes (03/08) 04/26 Svartifoss Corp.400.00 5,720.75 Art Installation (Laura Green) 04/26 Svartifoss Corp.300.00 5,420.75 Art Installation (Lucie Galvin) 05/16 TAVD Virtual Assistant 173.25 5,247.50 Transcription of Minutes (04/11) 05/16 Gerard Basil Studios 425.00 4,822.50 Sculpture Maintenance 05/30 Crown Building Services 825.00 3,997.50 Sculpture Maintenance 06/07 Gerard Basil Studios 2,025.00 1,972.50 Sculpture Maintenance 06/27 TAVD Virtual Assistant 141.75 1,830.75 Transcription of Minutes (05/09) TOTAL 22,300.00$ 20,469.25$ 1,830.75$ Sculpture Exhibition 135,000.00$ Phase IX 01/18 Arts Orange County 5,000.00 130,000.00 Project Management (1 of 7) 03/11 Funds Adjustment (13,000.00)143,000.00 Transfer of funds from Programming 03/11 Funds Adjustment (11,000.00)154,000.00 Transfer of funds from Professional Services 03/11 Funds Adjustment (10,000.00)164,000.00 Newport Beach Arts Foundation donation 03/14 Arts Orange County 5,000.00 159,000.00 Project Management (2 of 7) 03/14 Arts Orange County 5,000.00 154,000.00 Project Management (3 of 7) 04/11 Arts Orange County 5,000.00 149,000.00 Project Management (4 of 7)05/03 Arts Orange County 5,000.00 144,000.00 Project Management (5 of 7)05/23 Cynthia Debold 2,500.00 141,500.00 Phase IX Honorarium (1 of 2)05/23 Matt Cartwright 2,500.00 139,000.00 Phase IX Honorarium (1 of 2) 05/23 Catherine Mary Daley 2,500.00 136,500.00 Phase IX Honorarium (1 of 2) 05/23 Pamela T. Ambrosio 2,500.00 134,000.00 Phase IX Honorarium (1 of 2) 05/23 Vojtech Blazejovsky 2,500.00 131,500.00 Phase IX Honorarium (1 of 2) 05/23 Hilde DeBruyne 2,500.00 129,000.00 Phase IX Honorarium (1 of 2) 05/23 Doug Snider 2,500.00 126,500.00 Phase IX Honorarium (1 of 2) 05/23 Joseph M. Palumbo 2,500.00 124,000.00 Phase IX Honorarium (1 of 2) 05/23 Michele Moushey Dale 2,500.00 121,500.00 Phase IX Honorarium (1 of 2) 06/07 Arts Orange County 5,000.00 116,500.00 Project Management (6 of 7) 06/20 Frieda Kathryn Slattery 2,500.00 114,000.00 Phase IX Honorarium (1 of 2) 06/30 Arts Orange County 89,000.00 25,000.00 Project Management (Encumbered) 06/30 Phase IX Artist Honorariums 25,000.00 0.00 Phase IX Honorariums (Encumbered) TOTAL $135,000.00 135,000.00$ $0.00 Advertising $ 1,340.00 07/31 2S Publishing, LLC.150.00 1,190.00 COTG advertising (07-23-23 Sully Band) 07/31 2S Publishing, LLC.150.00 1,040.00 COTG advertising (07-23-23 Sully Band) 07/31 LA Times Media Group 200.10 839.90 COTG advertising (07-23-23 Sully Band)08/31 LA Times Media Group 200.10 639.80 COTG advertising (Postponed 08-20 concert)08/31 2S Publishing, LLC.150.00 489.80 COTG advertising (Postponed 08-20 concert)08/31 2S Publishing, LLC.150.00 339.80 COTG advertising (Postponed 08-20 concert) 09/30 2S Publishing, LLC.150.00 189.80 COTG advertising (09-17-23 Boys of Summer) 09/30 2S Publishing, LLC.100.00 89.80 COTG advertising (09-17-23 Boys of Summer) 09/30 LA Times Media Group 200.10 (110.30)COTG advertising (09-17-23 Boys of Summer) 09/30 2S Publishing, LLC.100.00 (210.30)COTG advertising (09-24-23 Tijuana Dogs) 09/30 2S Publishing, LLC.100.00 (310.30)COTG advertising (09-24-23 Tijuana Dogs) 09/30 LA Times Media Group 200.10 (510.40)COTG advertising (09-24-23 Tijuana Dogs) TOTAL $1,340.00 $1,850.40 -$510.40 07/05/2024 2 of 3 13 As of July 1, 2024 ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES FY 2023-24Cultural Arts Division Special Events (NBAE)-$ 03/19 WESTAF (CallforEntry.org)(648.16)648.16$ Art Exhibition February entry fees 04/05 Artist 15.00 633.16$ Entry refund 04/12 WESTAF (CallforEntry.org)(943.22)1,576.38$ Art Exhibition March entry fees 05/14 WESTAF (CallforEntry.org)(2,147.64)3,724.02$ Art Exhibition April entry fees 06/17 WESTAF (CallforEntry.org)(3,342.39)7,066.41$ Art Exhibition May entry fees TOTAL (7,066.41)$ 7,066.41$ BUDGET EXPENSES AVAILABLECultural Arts Totals $249,140.00 $225,639.10 $23,373.26 07/05/2024 3 of 3 14 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT July 11, 2024 Agenda Item No. 3 CENTRAL LIBRARY GALLERY EXHIBITS The City Arts Commission is pleased to present the extensive collection of needlepoint art by local artist Dorothy Grettenberg-Handy, whose family has a longstanding history in the City of Newport Beach. The Fun Zone Boat Company was founded in 1948 by Dorothy’s father, Dal Grettenberg. Considered the first tour boat company in Newport Harbor, the company was known to offer a variety of cruises, charter trips, and tours to the public. Outside of work, the Grettenbergs were quite involved in various activities and groups in Newport Beach; Dal was very active in the Balboa Angling Club, and Dorothy’s mother, Opal, was one of the first members of the Lady Anglers. Dorothy graduated from Newport Harbor Union High School with her brother, Tom, in 1951 before continuing her education at U.C. Berkeley. She pursued a teaching career in northern California before eventually returning to Newport Beach in 1981 to assist her father in the operations of the company. Her husband, Ray, took over as president in 1992. Together, they carried on her father’s legacy; and the Fun Zone Boat Company continues to thrive today. Her passion for needlepointing began after attending a class on Balboa Island. Finding joy in the art of needle-pointing, she has spent the last 25 years perfecting her craft. The themes of her artworks range from delightful views of Parisian cafes to relaxing beachfronts, still life imagery, and whimsical depictions of birds and other animals. Each artwork takes weeks of meticulous work, and Dorothy collaborates with TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Cultural Arts Activities for June 2024 15 Cultural Arts Activities for June 2024 07/11/2024 Page 2 a local framer to customize each frame. Her needlepoints also extends to Santa figures, pillows, and small toys she’s given to family members over the years. Artwork will be on display until July 26. UPCOMING CENTRAL LIBRARY GALLERY EXHIBITS: 2024: • Christopher Evans (Acrylic paintings): July 29 – September 20 • Shant Beudjekian (Oil paintings): September 23 – November 15 • Faro Mojahedi (Photography): November 18 – January 10 2025: • Tianyi Wang (Photography): January 13 – March 7 • Liberty Dickinson (Acrylic paintings): March 10 – May 2 SCULPTURE EXHIBITION Arts Orange County completed both the deinstallation of the Sculpture Exhibition Phase VII and installation of the Sculpture Exhibition Phase IX works of art in June. Phases VIII and IX are now on display throughout Civic Center Park. 16 Cultural Arts Activities for June 2024 07/11/2024 Page 3 NEWPORT BEACH ART EXHIBITION & SCULPTURE EXHIBITION PHASE IX GRAND OPENING On Saturday, June 29, the City Arts Commission presented the 57th Annual Newport Beach Art Exhibition. The event featured 233 pieces of artwork by 138 artists. Attendees of the one-day juried art show enjoyed visiting with local artists, hearing live music, and eating and socializing in the Pavilion on the Green. Art activities were also available for children to allow them to express their own creativity. City Council Member Robyn Grant along with Juror Karen Raab presented the awards to this year’s art exhibition winners. Award categories included Drawing, Painting, 3D Art, Photography, Juror’s Choice, and People’s Choice. The day’s events also included the grand opening of Phase IX of the Sculpture Exhibition in Civic Center Park. Arts Orange County President and CEO Richard Stein delivered a slide show presentation highlighting the 10 newly installed works of art. CULTURAL ARTS CALENDER OF EVENTS: City Arts Commission (CAC) meetings are held at 5 p.m. on the second Thursday of each month. • Next meeting – Thursday, August 8, 2024 CONCERTS ON THE GREEN • July 21 – Radio Rebels (6-7:30 p.m.) • August 11 – Wilbury Super Group (6-7:30 p.m.) • September 22 – AbSOULute (6-7:30 p.m.) CONCERT AT MARINA PARK • October 13 – Gotham City Swingers (4-5:30 p.m.) 17 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT July 11, 2024 Agenda Item No. 4 ABSTRACT: Staff will present a list of City Arts Commission Ad Hoc Subcommittees and Liaison Appointments for the City Arts Commission to review. DISCUSSION: An ad hoc subcommittee is a temporary advisory committee that is: 1.composed solely of less than a quorum of the City Arts Commission, 2.serves a limited or single purpose, 3.is not perpetual, 4.will be dissolved once its specific task is completed. The Chair of the City Arts Commission appoints ad hoc subcommittees. The role of the ad hoc subcommittee is to address a specific task and bring a recommendation to the entire City Arts Commission for approval in a public meeting. Ad hoc subcommittees are not required to meet in public, are not subject to the Brown Act, and their meeting schedule is not fixed by a legislative body. Per ARTICLE VII of the City Arts Commission by-laws, under the heading "Committees", one or more members are appointed for a specific purpose as the business of the Commission may require. No committee shall have other than advisory power unless, by suitable action of the Commission, it is granted specific power to act. All members of the Commission are required to serve on an ad hoc subcommittee. Commissioners are also required to attend meetings, participate, and fulfill the role and responsibility of an ad hoc subcommittee member. All committees shall make a progress report to the Commission during the regular monthly meetings. The Committee is discharged upon completion of the purpose for which it was appointed and after its Chairperson has issued a final report to the Commission. Staff recommends that the Commission review potential subcommittee assignments. The City Arts Commission Chair will appoint Commissioners to Ad Hoc Subcommittees at the August 8 City Arts Commission meeting. TO: FROM: PREPARED BY: TITLE: CITY ARTS COMMISSION Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov Melissa Hartson, Library Services Director Ad Hoc Subcommittees and Liaison Appointments 18 Ad Hoc Subcommittees for Fiscal Year 2024-25 July 11, 2024 Page 2 LIST OF AD HOC SUBCOMMITTEE APPOINTMENTS: ART IN PUBLIC PLACES – Evaluate the following, and present recommendations to City Arts Commission (CAC) for vote and ultimate approval by City Council (CC) if required: • Artists’ Submissions for Central Library Lobby Gallery exhibit space. • All other ‘Application for Review and Consideration of Art’ submissions. o Examples: A donation or loan of art to the City. • Select location recommendations for any new permanent art, or re-location of existing permanent art. • Non-performance guest appearance events relative to performing, visual and cultural arts. o Example: A lecture or film. CONCERTS ON THE GREEN AND MARINA PARK • Review and evaluate performer submissions. • Select three performers for the Concerts on the Green series and one performer for the Fall Marina Park Concert to recommend to the CAC for approval. • Select and recommend alternates for both venues in the event one or more of the recommended performers is not available. CULTURAL ARTS GRANTS • Review merits of applications received for the CAC’s Annual Arts Grants Program. • Select recommended recipients to be presented to CAC for a vote and ultimate approval by the CC. • Consult with the Library staff to notify successful applicants, prepare awards, set date for Awards Presentation. NEWPORT BEACH ART EXHIBITION (NBAE) • Determine timeline for call for entries and event date. • Review and revise entry guidelines. • Evaluate artist applications and approve entries into NBAE. • Plan day of exhibition activities and schedule. • Determine prize categories and awards. • Invite City dignitaries. • Select a minimum of two suitable candidates available for consideration as the Juror for this event. Once the chosen Juror has accepted, provide their bio to Library Services Director for the next CAC Meeting Agenda Packet. • All Commissioners including those not on this ad hoc subcommittee are expected to contact previous NBAE artist participants and discover other means of building a pool of more accomplished fine artists. 19 Ad Hoc Subcommittees for Fiscal Year 2024-25 July 11, 2024 Page 3 SCULPTURE EXHIBITION PHOTO CONTEST • Work with staff to determine a timeline for contest. • Review and edit previous guidelines. • Recommend winning entries after contest deadline closes to CAC for approval. STUDENT ART EXHIBITION • Create a timeline of the call for entries, selection of winners, and the award ceremony for CAC approval. • Determine prize categories and awards. • After submissions have been received, evaluate artist applications and present recommendation of winners for CAC approval. The subcommittee will select 3 winners per category, and an honorable mention in each category. LIAISON ASSIGNMENTS: NEWPORT BEACH ARTS FOUNDATION (NBAF) LIAISON – Assigned commissioner shall act as the Liaison between CAC and NBAF, with oversight from the CAC Chair. The duties are as follows: • Attend all NBAF Monthly Meetings and Events. • Prepare and provide a CAC Update at NBAF Meetings (email copy to their Secretary afterwards). • Prepare and provide a NBAF Update at CAC Monthly Meetings. Note: CAC Chair attends all NBAF meetings with the Liaison HISTORICAL RESOURCES LIAISON– Assigned commissioner shall act as the Liaison between the CAC and various individuals within the community; both public and private citizens as directed, relating to historical aspects of the City of Newport Beach. The duties are an as-required basis and determined by Library Services Director (with oversight from CAC Chair) as follows: • Attend meetings within the community relative to aspects of the city’s history, such as proposed public historical exhibits, events, speakers, memorials, and dedications that the CAC has been asked to participate in or act on. • Prepare and provide a report at CAC Monthly Meetings, when necessary, with any proposed activity/action for discussion or vote before presentation to the CC for approval as required. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). 20 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT July 11, 2024 Agenda Item No. 5 ABSTRACT: The Sculpture Exhibition Ad Hoc Subcommittee will present an update from its June meeting regarding Phase X of the Sculpture Exhibition in Civic Center Park. DISCUSSION: The Sculpture Exhibition in Civic Center Park is an ongoing rotational public art display that is an integral feature of the Newport Beach Civic Center. Civic Center Park, which turned nearly half a million square feet of undeveloped land into a new public park, was designed by renowned landscape architectural firm Peter Walker and Partners (PWP). PWP developed a master plan for art in the park, and identified various spots in the park where art, particularly sculpture, may be exhibited. The City Arts Commission determined that a rotating exhibition was an optimal approach to bring sculpture to Newport Beach in a cost-efficient manner. In August 2013, the Newport Beach City Council authorized the City Arts Commission to implement an inaugural rotational sculpture exhibit in Civic Center Park. The City has exhibited nine sculpture phases in Civic Center Park with Phases VIII and IX currently on display in the park. Arts Orange County (ArtsOC) has provided public art coordination and site management services for all nine phases of the Sculpture Exhibition. Annually, ArtsOC’s proposed budget for managing each phase is $119,000. In addition, artist honorariums totaling $50,000, and sculpture plaques, brochures, and advertising of $4,000 brings the total for a phase to $173,000. Funding has consisted of both public and private contributions. For phases VII, VIII, and IX, the City has allocated $135,000 from the General Fund for each phase and additional funding from the Cultural Arts Division Programming and Professional Services budgets supplement the project costs. Lastly, the Newport Beach Arts Foundation has contributed $10,000 for the past two phases to support a portion of the artist honorariums. In February 2024, the City Arts Commission received direction from City Council requesting the Commission present alternate options for the Sculpture Exhibition program. As a result, the City Arts Commission formed a Sculpture Exhibition Ad Hoc Subcommittee to meet, discuss and propose alternative recommendations for future phases of the Sculpture Exhibition. TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Sculpture Exhibition in Civic Center Park 21 Sculpture Exhibition in Civic Center Park July 11, 2024 Page 2 The Sculpture Exhibition Ad Hoc Subcommittee determined the following options at the outset of its initial meetings: 1. Maintain the current structure of the Sculpture Exhibition in Civic Center Park. Ten sculptures to be installed in each phase, exhibited for a total of two years. In total, there would be 20 sculptures exhibited throughout the year with installation and deinstallation occurring every year. 2. Reduce the number of sculptures from 10 sculptures to eight per phase. In total, there would be 16 sculptures exhibited throughout the year with installation and deinstallation occurring every year. 3. Phases of the Sculpture Exhibition would be extended for an additional year, meaning selected sculptures would be exhibited for a three-year period instead of a two-year period. This would keep the current Sculpture Exhibition’s structure of displaying 20 pieces within Civic Center Park without incurring installation and deinstallation costs on an annual basis. These options were presented to the City Arts Commission at its June 13, 2024 regular meeting. At that meeting, the City Arts Commission voted to continue the item to the July 11, 2024 meeting in order for the Ad Hoc Subcommittee to obtain further cost analysis and continue its discussion regarding the options the Subcommittee will recommend to the City Arts Commission for City Council’s consideration. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). 22