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Home My WebLink About07-15-2024-BLT-AGENDA PACKETCITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES AGENDA Civic Center Council Chambers 100 Civic Center Drive, Newport Beach, CA 92660 Monday, July 15, 2024 - 5:00 PM Board of Library Trustees Members: Dorothy Larson, Vice Chair Lauren Kramer, Secretary Antonella Castro, Trustee Meghan Murray, Trustee Chase Rief, Trustee Staff Members: Melissa Hartson, Library Services Director Francine Jacome, Administrative Support Specialist The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Sunday, July 14, at 4:00 p.m. to give the Board of Library Trustees time to consider your comments. All emails will be made part of the record. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.PLEDGE OF ALLEGIANCE IV.ELECTION OF OFFICERS The Board Library Trustees shall nominate and elect trustees to serve as Chair, Vice Chair, and Secretary for Fiscal Year 2024-25. V.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the Board of Library Trustees. If the optional sign-in card has been completed, it should be placed in the tray provided. The Board of Library Trustees of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The Board of Library Trustees has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. July 15, 2024 Page 2 Board of Library Trustees Meeting VI.PATRON APPEALS OF DIRECTOR'S DECISIONS Appeal Hearing of "Flamer" by Mike Curato (pp. 5-12)1. The Board of Library Trustees will conduct an appeal hearing for the Director's Decision of "Flamer" by Mike Curato. STAFF REPORT ATTACHMENTS A-C VII.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. Board of Library Trustees have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the Board of Library Trustees votes on the motion unless members of the Board of Library Trustees request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward upon invitation by the Chair. A.Consent Calendar Items Minutes of the June 17, 2024 Board of Library Trustees Meeting (pp. 13-29)2. MINUTES Patron Comments (pp. 30-32)3. Monthly review of evaluations of library services through suggestions and requests received from patrons. PATRON COMMENTS Library Activities (pp. 33-41)4. Monthly update of library events, services, and statistics. JUNE ACTIVITIES Expenditure Status Report (pp. 42-43)5. Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department. JUNE EXPENDITURES July 15, 2024 Page 3 Board of Library Trustees Meeting Board of Library Trustees Monitoring List (p. 44)6. List of agenda items and dates for monthly review of projects by the Board of Library Trustees. MONITORING LIST IX.CURRENT BUSINESS A.Items for Review Corona del Mar Branch Update (pp. 45-48)7. Branch Librarian Nadia Dallstream presents an overview of Corona del Mar Branch's activities and resources. STAFF REPORT Approval of Site Placement for A Novel Idea by Craig Gray (pp. 49-52)8. Staff recommends the Board of Library Trustees approve the new Balboa Branch Library as the site placement for the sculpture A Novel Idea by Craig Gray. STAFF REPORT ATTACHMENTS A-B Library Service Policy (Council Policy I-1)(pp. 53-55)9. Staff recommends that the Board of Library Trustees review Council Policy I-1, Library Service Policy, and suggest no revisions be brought forth to City Council. STAFF REPORT ATTACHMENT A-B Proposed Library Schedule for Winter Holidays 2024 (pp. 56-59)10. Staff recommends a proposed Library holiday schedule for the Board of Library Trustees approval. STAFF REPORT ATTACHMENT A Lecture Hall Update11. Report on activities related to the Lecture Hall project. July 15, 2024 Page 4 Board of Library Trustees Meeting Library Services (pp. 33-41)12. Report of library issues regarding services, patrons, and staff. B.Monthly Reports Library Foundation Liaison Reports (pp. 60-61)13. A. Library Foundation Board - Report of the most recently attending meeting. B. Library Live Committee - Report of the most recently attending meeting. C. Witte Lectures Committee - Report of the most recently attending meeting. FOUNDATION REPORT Friends of the Library Liaison Report14. Trustee update of the most recently attended Friends of the Library Board meeting. Pals4pal Liaison Report15. Trustee update of the most recently attended Pals4pal Board meeting. Board of Library Trustees Liaison Assignments16. The Board of Library Trustees Chair will appoint trustees to the five liaison assignments. X.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited, and non-agenda items generally considered to be within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. XI.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM) OR RECONSIDERATION XII.ADJOURNMENT CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT July 15, 2024 Agenda Item No. 1 ABSTRACT: The Board of Library Trustees will conduct an appeal hearing for the Director’s Decision of “Flamer” by Mike Curato. RECOMMENDATION: Staff recommends the Board of Library Trustees determine and approve a final resolution to either uphold or modify the Director’s Decision of “Flamer” by Mike Curato. DISCUSSION: Library Policy NBPL 2 Collection Development Policy, allows patrons with concerns about a specific title in the collection to submit a “Patron’s Request for Evaluation of Library Resources” form. Staff evaluate the material, based on the Collection Development Policy and a recommendation is forwarded to the Director who responds in writing to the patron (“Director’s Decision”). The Library received one “Patron’s Request for Evaluation of Library Resources” form for “Flamer” by Mike Curato, and the associated Director’s Decision resulted in “Flamer” remaining in the teen graphic novel collection. If a patron disagrees with the Director’s Decision, the patron may appeal to the Board of Library Trustees (Board) for final resolution. The Library received one “Application for Appeal of Evaluation of Library Resources to the Board of Library Trustees” for the Director’s Decision of “Flamer.” The Board will conduct an appeal hearing for the Director’s Decision of “Flamer” by Mike Curato and provide final resolution of the matter. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A: Application for Appeal of Evaluation of Library Resources to the Board of Library Trustees ATTACHMENT B: Director’s Decision ATTACHMENT C: Patrons’ Request for Evaluation of Library Resources TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Appeal Hearing of “Flamer” by Mike Curato 5 ATTACHMENT A 6 7 ATTACHMENT B 8 9 ATTACHMENT C 10 11 12 CITY OF NEWPORT BEACH Board of Library Trustees Civic Center Council Chambers 100 Civic Center Drive, Newport Beach Meeting Minutes Monday, June 17, 2024 – 4:30 PM I.CALL MEETING TO ORDER – 4:30 PM Chair Paul Watkins called to order the regular meeting of the Newport Beach Board of Library Trustees. II.ROLL CALL – Roll call by Administrative Support Specialist Francine Jacome. Trustees Present: Chair Paul Watkins, Vice Chair Dorothy Larson, Trustee AntonellaCastro, Trustee Chase Rief (arrived at 4:32) Trustees Absent: Secretary Lauren Kramer (excused) Staff Present: Melissa Hartson, Library Services Director Rebecca Lightfoot, Library Services Manager Annika Helmuth, Branch and Youth Services Coordinator Andrew Kachaturian, Circulation and Technical Processing Coordinator Francine Jacome, Administrative Support Specialist Staff Absent None III.PLEDGE OF ALLEGIANCE Chair Watkins led the Pledge of Allegiance IV.NOTICE TO THE PUBLIC - Read by Administrative Support Specialist Francine Jacome V.PATRON APPEALS OF DIRECTOR’S DECISIONSChair Watkins introduced the Appeal Hearing. Chair Watkins explained the appeals process and provided the background of theseappeals. The library defines the age range for the children’s collection to be 0-6th grade.The teens’ collection is 7th grade through 12th grade, beyond grade 12 is the adults’collection. He read the three titles that are being appealed. He reviewed the collectiondevelopment policy including approximately 20 selection criteria included in the policy.The Board’s commitment is to keep an open mind regarding the appeals, to listen to bothsides, offer input as Board members, and help craft a consensus/final resolution as perthe Collection Development Policy. Based upon the 20 criteria set forth in the policy, theBoard will either uphold or amend the Director’s decision for a final resolution for eachtitle. Chair Watkins provided information regarding spectator rules. Each appellant will beprovided with five minutes to state their appeal. The information backing each appeal is located in the Agenda Packet. 13 Board of Library Trustees Meeting June 17, 2024 Page 2 1. Appeal Hearing of “Alice Austen Lived Here” by Alex Gino The Board of Library Trustees will conduct an appeal hearing for the Director’s Decision of “Alice Austen Lived Here” by Alex Gino Chair Watkins introduced the first book and called for the first appellant. Sydni Webb cited her reason for the appeal of the Director’s original decision to leave the book in the children’s collection section by reading excerpts from the book and stated the book explains sexually explicit behavior without parental guidance and demonstrates hate and racism against white American males. Ms. Webb read the definition of the word “grooming” and believes the book has material relating to grooming children towards gender dysphoria. The human brain finishes developing when a person is in their mid-twenties. Very difficult topics are being presented to minors who are incapable of understanding the consequences. Ms. Webb read a decision made by the Academy of Pediatrics who has stated doctors need to stop supporting gender affirming care for youth. Ms. Webb believed the book should either be relocated into the adults’ section of the library so adults can check it out for their children should they feel it’s warranted, or it should be removed completely given the racism nature of the book against young Caucasian white boys. The evaluation and appeal information can be found in the Agenda Packet on Handwritten pages 6 through 22. Appellant Beverly Betcher did not attend the meeting. Library Services Director Melissa Hartson provided information about the book, its location and how the evaluation result was decided and stated that the publisher of the book, Scholastic Inc., is a reputable and the largest publisher and distributer of children’s books in the world. It has received favorable reviews from professional review journals for children’s books that are timely, contain concise critical appraisal of the book as a whole; they identify its strengths and weaknesses and list the age or grade level suitability. These review journals rated the age suitability for this book from 8 years old to 12 years old, or 4th – 8th grade level. The California Department of Education includes it in its recommended literature list with a grade level span of 6th – 8th grades. The book received an Accelerated Reader rating suitability for early 5th grade. Accelerated Reader also considers qualitative factors which monitor the interest level. This interest level relates to content and age appropriateness and is based on students’ abilities to comprehend the purpose and context of the text as a whole. “Alice Austen Lived Here” is rated for middle school graders or for students in 4th – 8th grades. The teens’ collection is meant for 7th-12th grade level readers; so, for these reasons the book does belong in the teens’ fiction collection of the Library. Chair Watkins thanked Ms. Webb for the research and good information that she provided and stated he found it informative and called for public comments and requested all comments be limited to two minutes and subjective to the pros and cons of the appeal and not extraneous arguments. Wendy Leece spoke as a Costa Mesa resident whose school district uses the Mariners Library for their school and commented about her experience as a School Board member 20 years ago and felt the book would be more appropriate in the adults’ section. Carrie Slayback, Orange County teacher of the year, told a true story about the end of her career and helping two 5th grade students who were about to fail, and the librarian gave 14 Board of Library Trustees Meeting June 17, 2024 Page 3 the boys books to read that helped them pass. Books should not be removed from the shelves. Haley Jenkins acknowledged gratitude that the book was initially moved into the teens’ section and provided comments against keeping the book in the library. She’s not an advocate of moving inappropriate material from one section of the library to another. The contents of the book contain inappropriate behavior that is being portrayed as normal behavior. Additionally, the repeated references of racism and tolerance of hatred for white boys isn’t a good lesson for children of any age. Kim Jonsma, Newport Beach resident, provided comment in favor of the Director’s decision to keep the book available in the teens’ section, and advocated for inclusivity within the library. An unidentified speaker spoke in favor of removing the book from the library due to its content and believed relocating the book to the teens’ section was dumbing down children. An unidentified speaker spoke regarding the impact of the decisions being made regarding the books and how those decisions will affect future generations. The topic currently being debated is no longer sexual orientation. Mary Beth Saucerman, Newport Beach resident, spoke in favor of the Director’s decision and believed all of the books should be kept in the sections the books were intended for and cited Benjamin Franklin who stated, “Libraries change lives for the better, and the library has a crucial role in fostering democracy.” Laurie Smith, Newport Beach resident and teacher, commented on how librarians and educators have been doing an excellent job supporting the book choices of children. The Board has done an excellent job at ensuring a variety of literature has been available to the community and supported the decision of the Director. Vien Nguyen, Newport Beach resident, provided comment about the first public commenters research and the American College of Pediatricians as a socially conservative advocacy group that promotes conversion therapy and questioned their ability of being an authoritative voice and was in favor of the director’s original decision. Joni Nichols, Newport Beach resident, spoke regarding a hand count that was taken at a prior meeting that was discounted and on the responsibility of the Board to represent as a whole what the community supports. One group of people choosing for the good of many is a violation of freedom. Bill Dunlap provided comment in support of parents being provided with the opportunity to teach their children as they see fit, but the book not being made available for small children to read while unattended. There should be a community-involved review committee. Barry Behrstock provided comment as a pediatrician and in favor of the Director’s decision and believed the problem isn’t the children seeing books in the library, rather children having access to the internet via cell phones. Jim Mosher, Newport Beach resident, provided comment in support of the Director’s original decision and questioned the logic of moving the book from the teens’ section to 15 Board of Library Trustees Meeting June 17, 2024 Page 4 the adults’ section and recalled children under the age of 12 are always supposed to be accompanied by an adult. A 12-year-old has the ability to go into any section of the library they want, moving it wouldn’t hinder their ability to access the material. Ann Lopour, Irvine resident, provided comment in support of the Director’s decision and believes her own opinion ends at her doorstep, as well as everyone else. Parents are supposed to be with children when in the library choosing books. Mariners Branch is different in that it is also used as a school library. What is supposed to be public is being limited. Chair Watkins closed public comment and invited Director Hartson to respond to comments. Library Services Director Hartson clarified that the book is not available Mariners Branch’s school library section. Chair Watkins brought the discussion back to the Board and commented that he appreciated Ms. Webb’s research and liked points made by comments and enjoyed reading the book. After hearing comments, he supports the Director’s decision to leave the book where it is located. It is a mature theme but believed appropriate for teen readers. Vice Chair Dorothy Larson commented she appreciated some of the comments about the purpose of the Library, it’s important that American libraries remain free and independent resources of diverse and inclusive reading materials. Vice Chair Larson believed there seemed to be a consistent pattern of looking for material that is considered as “grooming”, a word that is being given more power than it has. The overriding theme of the book was acceptance, and in addition the kids in the book work on a project for school and go way over and above what was required. It’s a brilliant example of kids going out of their way to put good thought into a school project. She supports the Director’s original decision and is a bit disappointed it’s not still in the children’s collection. It’s important to have books in the library that really appeal to children, tell a story, and are helpful while being informative. Trustee Chase Rief commented he appreciated the Director’s decision of relocating the book to the teens’ collection and it would have been his recommendation had it still been in the children’s collection. Trustee Antonella Castro also supported the Director’s decision and believed it is appropriate for the teens’ collection, after considering the guidelines of the Collections Policy. It’s an important resource and the overall message of the book was to celebrate a person in history in Statton Island that hadn’t gotten appropriate recognition and the kids recognized that and, in the process, learned about themselves. It’s a really good story and appropriate in the teens’ collection. Motion made by Trustee Chase Rief, seconded by Trustee Antonella Castro, and carried (4-0-0-1 with Trustee Lauren Kramer absent) in favor of upholding the Director’s decision to keep the book in the teens’ fiction collection. AYES: Watkins, Larson, Castro, Rief NOES: ABSTENTIONS: ABSENCES: Kramer 16 Board of Library Trustees Meeting June 17, 2024 Page 5 2. Appeal Hearing of “It’s Perfectly Normal” by Robie H. Harris The Board of Library Trustees will conduct an appeal hearing for the Director’s Decision of “It’s Perfectly Normal” by Robie H. Harris Chair Watkins called for the first appellant. Haley Jenkins provided her appeal of the Director’s original decision to leave the book in the children’s collection, which was submitted in the Agenda Packet on Handwritten pages 24 through 25. She found 12 titles of books in the children’s collection that fall under the category of “child sex instruction”. There are 72 books in the children’s collection under the tag “puberty”. This means there is already a wide selection of books for kids if they are curious about those things. Most of the books give the same information without the shock of explicit graphics. This book has those graphics, which are highly inappropriate for children. When this book has been discussed on the news, the television stations are required to blur out the photos. When shared on social media the pictures are removed from the post or warnings are placed on top of them. She inquired if the Library could do a better job at providing a book with the same type of information that does not have explicit photos. This book would serve as a good resource in the parenting section of the library. Library Services Director Melissa Hartson provided details of the book and when it was published. The suggested publisher age range for “It’s Perfectly Normal” is 10 years old and up. Publishers rank books based on how users use the book whether for independent reading, family sharing, group study, or in other ways. There are more than one million copies of the book in print, and it has been translated into 35 languages. The book has received favorable reviews from all five of the main professional review journals for children’s books. These reviews identify the book’s strengths and weaknesses and list the age-appropriate level suitability per book. School Library Journal profiled the book as appropriate for ages 10 years old and up. In recognition of its literary merit, the title has received a number of acknowledgements and awards. The California Department of Education included the book in its recommendation for its 2022 literature list for students. The library check-out history of the book shows a demand for the book. The author and illustrator state the book is intended to help kids and teens to stay healthy and safe as they continue to grow through puberty and adolescence. Twenty other Orange County locations have this book included in their children’s collections. The item meets the conditions as established by the Collection Development Policy for children’s nonfiction collection, and the copies are located at the Central Library and Balboa Branch locations. Chair Watkins reviewed the Director’s decision on the evaluation was to have the book remain in the children’s collection, and called for public comments and requested all comments be limited to two minutes and subjective to the pros and cons of the appeal and not extraneous arguments. Sydni Webb, Newport Beach resident, commented regarding the book and highlighted several images in the book that she felt are inappropriate. Small children should not learn about masturbation in a book from the children’s library. If the Director feels this book is appropriate for small children, she believed the Director’s decision-making is flawed. The book should be moved to the adults’ section and consideration needs to be put into the evaluation process. 17 Board of Library Trustees Meeting June 17, 2024 Page 6 Dianne Wells provided public comment against the Director’s decision to keep the book in the children’s section and move it to the adults’ section. It contains very mature sexual themes that are unsuitable for children. Ms. Wells read excerpts from a letter written by Attorney Tracy Henderson of the California Parent Union about California laws against obscenity. Francine Howard commented against the Director’s decision and regarding the reviewers of these books have not been adequately challenging the author recommendations on children’s books. She found it very unlikely that all journal reviewers would find consensus down the line, with every review. The process seems scripted and geared towards how to fight white Christian nationalism. Bill Dunlap commented against the Director’s decision and the number of how many copies of the book had sold; and questioned when Newport Beach cared about the quantity of something, particularly the readership of material. The book’s illustrations are pornographic, and it should be removed from the Library. Annie Vangrow, Newport Beach resident, spoke in favor of the Director’s decision and questioned how images of the human body could be considered pornographic. There is nothing shameful regarding the physical attributes of the body and the changes everyone experiences. The book also provides accurate information and promotes safe practices. Vien Nguyen, Newport Beach resident, spoke in support of the Director’s decision and agreed with the previous speakers points. Much of the book is teaching anatomy, which is impossible without pictures, this includes pictures that children can understand versus a medical journal that most adults don’t understand. Wendy Leece, Costa Mesa resident, spoke against the Director’s decision and stated the differing opinions of all tax payers should be considered, whether they are in the majority or not. They aren’t trying to remove people’s rights or ban books, only protect children’s innocence. Joni Nichols, Newport Beach resident, provided comment in support of the Director’s decision as it covers all the usual topics that covers puberty and anatomy, but it also goes beyond and touches on touching and attraction, sexual abuse, abortion, all the subjects that kids think about, joke about and talk about with their friends. Adults are the ones who feel uncomfortable talking about them. What makes this book special is that the illustrations are anatomically correct. An unidentified speaker spoke in favor of the Director’s decision and felt the reaction in the room to a book that teaches young people about the human body and reproduction shows why the author wanted to call it ‘perfectly normal’. It is perfectly normal, and society tends to be puritanical. Sexuality is perfectly normal, and the illustrations are not sensational. Ann Lopour, Irvine resident, provided comment in support of the Director’s decision and found the book to be factual, objective, and non-emotional. The adults who don’t appreciate the book should read it from a child’s perspective. She trusts the librarians and staff, and as a retired nurse anesthetist she has been amazed at the number of adults who didn’t know what body parts are called. 18 Board of Library Trustees Meeting June 17, 2024 Page 7 Laurie Smith commented in support of the Director’s decision and how the libraries are the crown jewels of the city, and all of this has become a stain on that. From the lecture series to all of the stacks of books, her kids grew up in the Mariners branch. It took a great amount of time and money and effort to establish it as a shared library. Concerns regarding books are personal opinions and personal opinions don’t belong in publicly shared space. Chair Watkins reviewed the Director’s decision and brought the discussion back to the Board and commented that the book belongs in the public library. He was somewhat concerned with chapter 15 and believed it could potentially be a better fit for the teens’ collection but is open to the other Board members thoughts. Trustee Antonella Castro commented that she has young children and knows that puberty discussions are happening around the 4th grade because that’s when most girls begin to menstruate. Moms are talking to children about the changes girls go through to help mitigate embarrassment and teasing. The book is comprehensive and factual. The visual literacy on intercourse is probably advanced from where 4th-6th graders are, but nonetheless it is happening whether parents are comfortable with it or not. Based on the book as a whole, she would support placing the book in the teens’ collection and suggested a possible sub committee to review adding different subcategories for material relating to puberty. Trustee Chase Rief commented this book was more challenging for him, so he checked out every book available regarding puberty and all of the books show people having intercourse. This book is more mature than some of the rest of them, and what was most upsetting was that the book was out on display in the children’s section. He has mixed feelings about this book, but he leaned towards moving the book to the teens’ collection, and reserved his final response after he heard the rest of the Board’s opinions. Vice Chair Dorothy Larson commented she agreed it’s a tough choice. She really liked the book and is concerned about some of the things people are describing as weird or pornographic when in fact they are fashionable and graphic. The book did a great job at normalizing all body types and leaned in the direction of Trustee Rief regarding not displaying the book. However, she supports keeping it in the children’s collection because parents are supposed to be there to supervise their children. Vice Chair Larson wouldn’t object to it being relocated but feels it belongs in the children’s collection. This book also addresses issues such as inappropriate touching and posting pictures on the internet, which are both very important pieces of information for young children as well. Motion made by Vice Chair Larson to keep the book in the children’s collection. There was not a second to the motion, the motion failed. 2nd Motion made by Trustee Chase Rief, seconded by Trustee Antonella Castro, and carried (4-0-0-1 with Trustee Lauren Kramer absent) in favor of upholding the Director’s decision to keep the book “It’s Perfectly Normal” in the children’s collection, however, not on display. AYES: Watkins, Larson, Castro, Rief NOES: ABSTENTIONS: ABSENCES: Kramer 19 Board of Library Trustees Meeting June 17, 2024 Page 8 3. Appeal Hearing of “What Is White Privilege?” by Leigh Ann Erickson The Board of Library Trustees will conduct an appeal hearing for the Director’s Decision of “What Is White Privilege?” by Leigh Ann Erickson Chair Watkins called for the first appellant. Sydni Webb cited her reason for the appeal of the Director’s original decision to leave the book in the children’s collection, which was submitted in the Agenda Packet on Handwritten page 34. Ms. Webb read a sample quote from the book and commented that the book is discriminatory towards white people and racist. It stated that it leaves young white children feeling like they’ve done something wrong and because of their skin color they should feel back about that. Books in the children’s collection should leave children feeling better about themselves. This book is similar in theme to the book on appeal last month “Not My Idea,” and that book was relocated to the adults’ section. No racist material should be funded by tax dollars. Appellant Beverly Betcher did not attend the meeting. Library Services Director Melissa Hartson provided information regarding how the evaluation result was decided and stated that it is the Library’s intention of the Collection Development Policy to provide balanced materials with permanent value with current interests. “What is White Privilege” is intended for children through grade six. The book received favorable reviews from the School Library Journal who profiled the book from 3rd through 7th graders, Booklist recommended it to 5th – 8th graders. It is in the children’s nonfiction collection in four other Orange County libraries. After careful consideration of the book, Library Policy, and professional evaluation, one copy remains in the children’s nonfiction collection at the Central Library only. Chair Watkins noted in the Director’s original decision on the evaluation, the title was to remain in the children’s nonfiction collection at the Central Library and be removed from Mariners Branch; Chair Watkins called for public comments on the book “What is White Privilege?” Barry Behrstock thanked the Board for their work and spoke in favor of the Director’s decision and provided commentary on the definition of white privilege within America and cited experience as a doctor on what resources children can acquire knowledge and how that knowledge shapes the way they learn. Haley Jenkins provided public comment against the Director’s decision and read a definition of white privilege from a book that had been pulled previously due to poor circulation and is part of a collection of “anti-white” books. This book is similar to “Not My Idea” and promotes racism and should not be the type of book that Newport Beach purchases. Annie Vangrow, Corona del Mar resident, explained that white privilege refers to advantages that people received simply because of their race; creating conditions where white individuals have greater access to power, resources, and opportunities compared to people of color. Ms. Vangrow explained the ways it can manifest and supported the Director’s decision. 20 Board of Library Trustees Meeting June 17, 2024 Page 9 Patty Gwin, Newport Beach resident, provided comment in support of the Director’s decision and commented on the influence of fear in the presence of change and throughout life. Carrie Slayback provided comment in support of the Director’s decision and shared a historical story about the last wild Indigenous boy who walked out of Oroville that she shared with her elementary students; he became part of the museum at UC Berkley after his entire tribe was killed by white settlers. An unidentified speaker spoke against the Director’s decision stating she believes there are evil groups in all ethnic groups, she’s against books that single out one specific group for the purpose of making them feel bad about themselves. Debra Klein, Newport Beach resident, provided public comment against the Director’s decision and stated any book that talks about privilege is racist when an ethnic group is targeted in the title and the content. An unidentified speaker spoke in favor of the Director’s decision and provided examples of white privilege, something that is present in society and is not meant to make children feel bad about themselves; it would be no different than having a book about bullying. Wendy Leece, Costa Mesa resident, provided public comment against the Director’s decision as it is not developmentally appropriate for 3rd – 7th graders. The philosophy came from a university, and that’s where the discussion should stay. The book is divisive. Vien Nguyen, Newport Beach resident, provided public comment in favor of the Director’s decision and provided statistics of the group of patrons who are requesting the books to be removed from the libraries. There are 120,000 active borrowers, divided by the 20 patrons against the books equals .017% of the patrons who are creating the complaints. The book is about white privilege, not white people, they are two totally different concepts. Francine Howard commented against the Director’s decision, commenting that the book is written by people who are not living in current everyday life. Anne Lopour, Irvine resident, provided public comment in favor of the Directors decision and spoke regarding bias and implicit bias and the differences between the two and how prominent it is. Racism and bias are subtle, people need to learn about it when they are young. Joni Nichols, Newport Beach resident, provided public comment in favor of the Director’s decision and spoke about the natural instinct of everyone wanting to believe they earned what they have, and in cultures all over the world people are aware of advantages their children will have if their skin is lighter. Chair Watkins brought the discussion back to the Board, and explained the original decision was to retain the title in the children’s collection but remove it from the Mariners branch location. He believed there was some doctrine error that was being passed along and wondered if children under 11 are in a position to look at the doctrines being stated. There was some generalization and didn’t recall any footnotes or research to support some of the generalizations. Chair Watkins referenced pages 16 and 18 of the book and read excerpts that did not have research to back up the information, and on page 20 there 21 Board of Library Trustees Meeting June 17, 2024 Page 10 were examples listed. Chair Watkins questioned if 9 and 10 year olds would know how to process that information in a fair way; for that reason, he supported the title being located to the teens’ collection. Trustee Chase Rief commented he agreed with Chair Watkins and appreciated how he articulated his thoughts. Trustee Rief also had passages highlighted that were substantiated and felt it would be difficult to teach young children how to process the information. The future of America should not be about making a child feel bad about the color of his skin because of the sins of his ancestors. His concern is the book is not a teen book and it’s not written as such and believed it does not add merit to the collection. Vice Chair Dorothy Larson commented regarding the Collection Development Policy, which was revised to indicate that a title would not be removed based on a single image or sentence. In listening to the public comments, she felt like they were reading different books. This book is historic fact, it doesn’t try to make kids feel bad about themselves, rather it tries to get the child to understand that the color of one’s skin doesn’t dictate opportunities that are available. Based on history, she’s not going to feel bad about being white, however she would acknowledge that is the history of the United States. She would advocate for leaving it where it is. Parents can help their children interpret the information. She commended the speaker who stated kids learn mostly from their peers, however they do learn bigotry from their parents. Trustee Antonella Castro commented her struggle with leaving the title in the children’s collection, not knowing if children are able to understand the concept of white privilege and not view it just as a skin color. It is an important topic but not one that most 10 year olds would comprehend, particularly given the many layers of complexity. She is not a fan of removing books but would be in favor of removing the title from the children’s collection. Chair Watkins offered relocating the book to the teens’ collection as a compromise. Motion made by Vice Chair Dorothy Larson, seconded by Chair Paul Watkins, and carried (4-0-0-1 with Trustee Lauren Kramer absent) in favor relocating the book “What is White Privilege” to the teens’ collection. AYES: Watkins, Larson, Castro, Rief NOES: ABSTENTIONS: ABSENCES: Kramer The Board Took a 10-Minute Break at 6:42 p.m. and resumed with all members present except for Secretary Lauren Kramer who had an excused absence. VI. CONSENT CALENDAR Administrative Support Specialist Francine Jacome read the Consent Calendar Notice to the public. A. Consent Calendar Items Chair Watkins inquired if any Trustees had requests to pull an item from the Consent Calendar. 22 Board of Library Trustees Meeting June 17, 2024 Page 11 4. Minutes of the May 20, 2024 Board of Library Trustees Meeting Chair Watkins noted Mr. Mosher’s written submitted comments about the minutes seemed fine and included: Comments on pages 3, 6, and page 11 are fine. The work “release” on page 12 should have been preach. Comments on page 13, 16, 18, 21, 22, and 23 are all fine. 5. Patron Comments Monthly review of evaluations of library services through suggestions and requests received from patrons. 6. Patron’s Request for Evaluation of Library Resources Monthly review of evaluations of library resources as requested by patrons, with corresponding staff responses. 7. Library Activities Monthly update of library events, services, and statistics. 8. Expenditure Status Report Monthly expenditure status of the library’s operating expenses, services, salaries, and benefits by department. Chair Watkins reported they are 91% through the annual budget calendar and 1% under budget. 9. Board of Library Trustees Monitoring List List of agenda items and dates for monthly review of projects by the Board of Library Trustees. Chair Watkins opened the item for public comments. Jim Mosher, Newport Beach resident, commented regarding the Expenditure Status report and noted staff always finishes the year close to the budget but never goes over the budget and with respect to that City Council’s action to increase the budget for library materials is very erratic and doesn’t always seem to reflect increases in prices. With the recent changes in inflation, he noted at the finance committee’s budget meeting that the materials for library did not increase again for 2025. The Board may want to consider putting that on their radar. Motion made by Trustee Antonella Castro, seconded by Trustee Chase Rief, and carried (4-0-0-1 with Secretary Kramer absent) to approve the Consent Calendar Items 1-9 with the minor changes to the May 20, 2024 draft minutes with the changes submitted by Mr. Mosher in writing. AYES: Watkins, Larson, Castro, Rief NOES: ABSTENTIONS: ABSENCES: Kramer 23 Board of Library Trustees Meeting June 17, 2024 Page 12 XII. CURRENT BUSINESS A. Items for Review 10. Children’s Collection Development Policy Review (pp 99-112) The Children’s Collection Development Ad Hoc Subcommittee’s recommended amendments to Library Policy NBPL 2, Collection Development Policy for the Board of Library Trustees to review and approve. Trustee Castro reported the draft of the proposed amendments to the current Collection Development Policy. After feedback from the Board and public feedback, the changes were incorporated and before the Board was the revised draft. Chair Watkins referenced the following changes: • page 103 of the redlined version and requested the addition of a semi colon, in the 4th line of the same paragraph add “Collection” after “Children’s”. • on page 104 the underlined language in the middle of the page – second line replace “emotion” with emotional. • top of page 105 – 4th line from the bottom of the underlined material at the – add the word “to” before anything and the contrary. • Top of page 106 the first line of the underlined language – add “of” between “call for review” and “any materials contained in the library”. Chair Watkins opened the item up for public comment. Haley Jenkins provided public comment regarding her email to strengthen the wording of the policy to include teens, it’s unfortunate that the focus of this is only on the children’s collection. And suggested they review the books already in the Collection, specifically at the Mariners branch in the students’ section, white privilege should be added to the list of controversial issues, and parents should be allowed access to the library when the school students are using the library. Trustee Castro responded that the subcommittee deferred some of the public feedback to the City Attorney and adding white privilege/racism is not something that can be added. Annie Vangrow spoke regarding the policy and wondered why the parents of students in the schools that use the Mariners branch are not represented, neither are the schools, in these meetings and discussions. Including them would be the responsible thing to do. Age appropriateness under the controversial topics is based on the preferences of the Board members and not based on the research that has been done by community members. Portia Fisher provided comment that the material placed in the children’s section should be objective and balanced. Many of the sources that are often cited don’t tend to cover a wide range of material. It might be worth letting the community be involved in purchasing materials. Dianne Wells expressed concern under the patron rights section and the freedom to read in the Library Bill of Rights and questioned if the Library pays for a membership under the American Library Association (ALA). She struggled with endorsing the Freedom to Read under the Collection Development Policy as it relates to the ALA. Freedom to Read should 24 Board of Library Trustees Meeting June 17, 2024 Page 13 be viewed as a Constitutional Right, and not the activism of the ALA’s interpretation of Freedom to Read. The revised policy should reflect the community’s values and not the values of a political organization in Chicago. Chair Watkins interjected that in general the Board supports the freedom to read. Wendy Leece supported Ms. Wells’ comments and spoke against using the ALA’s version of the Freedom to Read. Their main goal is that children should become critical thinkers regardless of what age they are. The schools and libraries should not be following that ideology. The parents should be made aware of the current issues and a committee should be made up of community citizens. Library Services Director Hartson responded that the Library has an avenue for the parents to recommend books for purchase and staff takes those very seriously and evaluates them as they come in. There is an active Memorandum of Understanding for Mariners Elementary’s input as well. Chair Watkins brought the item back to the Board. Motion made by Trustee Chase Rief, seconded by Vice Chair Dorothy Larson, and carried (4-0-0-1 with Secretary Kramer absent) to approve the recommendations of the Ad Hoc Subcommittee to approve the amendments to Library Policy NBPL 2, Collection Development Policy. AYES: Watkins, Larson, Castro, Rief NOES: ABSTENTIONS: ABSENCES: Kramer 11. Budget Amendments for Fiscal Year 2023-24 (pp. 113-115) Staff requests that the Board of Library Trustees review and approve the FY 2024-25 operating budget for the Library. Library Services Manager Rebecca Lightfoot reported yearly funding for the libraries and referenced Packet Page 115 for the spreadsheet of resources. Trustee Castro requested clarification of the numbers on page 113. Library Services Manager Rebecca Lightfoot stated she would recheck her calculations and returned stating the 339,670 figure on the spreadsheet was the correct figure. Chair Watkins asked for public comment. Seeing none, he received and filed the report. 12. Approval of Site Placement for Sister City Donation (pp. 116-117) Staff recommends the Board of Library Trustees approve the Passport Office at the Central Library as the site placement for the mixed media artwork piece, Indivisible by artist Pierce Meehan. Library Services Director Hartson reported the Newport Beach Sister City Association (NBSCA) recently traveled to Okazaki and donated a work of art titled “Indivisible” by artist Pierce Meehan in celebration of their 40th anniversary of being Sister Cities. NBSCA will 25 Board of Library Trustees Meeting June 17, 2024 Page 14 be presenting City Council with a second identical piece at an upcoming meeting. The City Arts Commission recommends that the piece be added to the City’s art inventory, and then placed in the Central Library’s passport office to recognize international friendship and international travel. Chair Watkins opened the item to public comment and there were none. Motion made by Trustee Chase Rief, seconded by Trustee Antonella Castro, and carried (4-0-0-1 with Secretary Kramer absent) to approve the Passport Office at the Central Library as the site placement for the mixed media artwork piece, “Indivisible” by artist Pierce Meehan. AYES: Watkins, Larson, Castro, Rief NOES: ABSTENTIONS: ABSENCES: Kramer 13. Acceptance of Donation (pp. 118) Staff recommends the Board of Library Trustees approve the acceptance of donations from the Newport Beach Public Library Foundation (NBPLF) and from Harbor View Elementary Associated Student Body. Chair Watkins reported that last month he forgot to ask for a motion to accept the donations. Motion made by Vice Chair Dorothy Larson, seconded by Trustee Chase Rief, and carried (4-0-0-1 with Secretary Kramer absent) to accept the donations from NBPLF and Harbor View Elementary school. AYES: Watkins, Larson, Castro, Rief NOES: ABSTENTIONS: ABSENCES: Kramer 14. Friends of the Library Wish List and Acceptance of Donation (pp. 119-120) Staff recommends that the Board of Library Trustees approves the acceptance of the donation and annual wish list request for funding from the Newport Beach Friends of the Library. Library Services Manager Rebecca Lightfoot reported that the Friends of the Library presented staff with a $200,000 donation. Staff is asking the Board to accept the donation and approve the annual wish list request of $150,000 for materials and $50,000 for programming. Chair Watkins opened the item to public comment and there were none. Motion made by Trustee Chase Rief, seconded by Vice Chair Dorothy Larson, and carried (4-0-0-1 with Secretary Kramer absent) to approve the acceptance of the donation and annual wish list request for funding from the Newport Beach Friends of the Library. 26 Board of Library Trustees Meeting June 17, 2024 Page 15 AYES: Watkins, Larson, Castro, Rief NOES: ABSTENTIONS: ABSENCES: Kramer 15. Newport Beach Public Library Foundation Wish List (pp. 121-122) Staff recommends that the Board of Library Trustees approves annual wish list request for funding from the Newport Beach Public Library Foundation. Library Services Manager Rebecca Lightfoot reported the total is $40,000 for databases, which were no longer funded through the state, a catalog stand for the Popular Library at Central, and a portable projector and mountable screen set up for the children’s library. Library Services Director Hartson clarified that staff presented this list to the Foundation Board and the wish list was accepted. Chair Watkins opened the item to public comment and there were none. Motion made by Vice Chair Dorothy Larson, seconded by Trustee Chase Rief, and carried (4-0-0-1 with Secretary Kramer absent) to approve the annual wish list request for funding from the Newport Beach Public Library Foundation. AYES: Watkins, Larson, Castro, Rief NOES: ABSTENTIONS: ABSENCES: Kramer 16. Lecture Hall Update Report on the activities related to the Witte Hall project. Jerry Kappel, Newport Beach Public Library Foundation (Foundation) CEO, reported the Foundation has raised in cash and commitments $9.2 million dollars, so there is 2.5 million left to raise. They will try to exceed that amount in case there are change orders that are needed. This Sunday, June 23, there will be an event in the Friends Room and in the Courtyard in support of the Foundation’s efforts to fund Witte Hall. Chair Watkins asked for public comment. Seeing none, he received and filed the report. 17. Library Services Report of Library issues regarding services, patrons, and staff. Library Services Director Hartson took time to recognize the good works of Chair Watkins, his eight years served and countless hours, and thanked him for his dedication, care, and thoughtfulness in each meeting. His ability to run a tight ship has been well received and appreciated. The Board and staff presented Chair Watkins with a token of their appreciation. Chair Watkins stated he was honored to work alongside such an amazing team. He’s proud of the work they’ve accomplished together. Chair Watkins asked for public comment. Seeing none, he received and filed the report. 27 Board of Library Trustees Meeting June 17, 2024 Page 16 B. Monthly Reports 18. Library Foundation Liaison Reports A. Library Foundation Board Report on the most recently attended meeting. Chair Watkins stated that Jerry Kappel’s (Foundation CEO) monthly report was excellent and was included in the Packet. Chair Watkins asked for public comment. Seeing none, he received and filed the report. B. Library Live Lectures Committee Report on the most recently attended meeting. Chair Watkins asked for public comment. Seeing none, he received and filed the report. C. Witte Lectures Committee Report on the most recently attended meeting. Chair Watkins asked for public comment. Seeing none, he received and filed the report. 19. Friends of the Library Liaison Report Trustee update on the most recently attended Friends of the Library Board meeting. Trustee Rief reported the annual luncheon was well attended and there was great food. They elected their new Board. Chair Watkins asked for public comment. Seeing none, he received and filed the report. 20. Pals4pal Liaison Report Trustee update of the Pals4pal Board meeting. Trustee Castro stated there was nothing to report from the recent Board meeting however their newsletter went out in May, and they are looking for volunteers for their adult literacy program and the Library sent nine volunteers to a conference to learn techniques and how to be better tutors. Pals4pals paid for two spots. Chair Watkins asked for public comment. Seeing none, he received and filed the report. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS – Two Minutes per speaker Jerry Kappel (Foundation CEO) stated that both he and the Foundation are greatly appreciative of the work of Chair Watkins. It’s been a wonderful working relationship with the trustees and with Chair Watkins. What he’s done was out of love and because he believes in the institution. That’s important because the institutions cannot thrive without volunteers. He will miss seeing Chair Watkins at the meetings. 28 Board of Library Trustees Meeting June 17, 2024 Page 17 Jim Mosher thanked Chair Watkins for his service on the Board and he was surprised to see the decision to drop the Balboa Branch Replacement Update as a standing item on the Agenda and recollected that it was referred to as a concept, which implies there could still be changes in the actual facility that is being constructed. It’s important that the staff and the trustees continue to pay attention to what happens with the branch replacement. IX. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM), OR RECONSIDERATION Chair Watkins read an email by the former Mayor Nancy Garner, donor of the piece “A Novel Idea” by Craig Gray, expressing heartfelt wishes for the piece to be placed at the new Balboa Branch Library. Chair Watkins requested a straw poll vote to reconsider the donation of “A Novel Idea” and placement at the Balboa Branch. The Board approved 4‐0 to bring back the item for a vote at the July 15 meeting. X. ADJOURNMENT – 7:33 P.M. The next meeting will be held in the Council Chambers on July 15, 2024 at 5:00 p.m. 29 NE W P O R T B E A C H P U B L I C L I B R A R Y P A T R O N C O M M E N T S JU N E 2 0 2 4 Co m m e n t # Co m m e n t Re s p o n s e Da t e R e c e i v e d So u r c e o f C o m m e n t St a f f M e m b e r St a f f M e m b e r T i t l e Da t e R e s p o n d e d t o P a t r o n 1 06 / 0 2 / 2 0 2 4 Em a i l Re b e c c a L i g h t f o o t Li b r a r y S e r v i c e s M a n a g e r 06 / 0 3 / 2 0 2 4 2 06 / 0 5 / 2 0 2 4 Ph o n e All i s o n S a r n o w s k i Ad m i n i s t r a t i v e S u p p o r t T e c h n i c i a n 06 / 0 5 / 2 0 2 4 3 06 / 0 5 / 2 0 2 4 Em a i l Re b e c c a L i g h t f o o t Li b r a r y S e r v i c e s M a n a g e r 06 / 0 6 / 2 0 2 4 4 06 / 0 6 / 2 0 2 4 Em a i l Re b e c c a L i g h t f o o t Li b r a r y S e r v i c e s M a n a g e r 06 / 0 7 / 2 0 2 4 5 06 / 0 9 / 2 0 2 4 Em a i l Re b e c c a L i g h t f o o t Li b r a r y S e r v i c e s M a n a g e r 06 / 1 0 / 2 0 2 4 I h a v e a s e l e c t i o n o f b o o k s t o d o n a t e t o t h e l i b r a r y . W h a t i s t h e p r o c e s s ? Th a n k y o u f o r o f f e r i n g t o d o n a t e b o o k s t o t h e F r i e n d s o f t h e L i b r a r y B o o k s t o r e lo c a t e d a t t h e N e w p o r t B e a c h C e n t r a l L i b r a r y , 1 0 0 0 A v o c a d o A v e n u e , N e w p o r t Be a c h , C A 9 2 6 6 0 . B o o k d o n a t i o n s a r e n o r m a l l y a c c e p t e d M o n d a y - S a t u r d a y fr o m 1 0 : 3 0 a . m . - 3 p . m . S i n c e t h e r e i s a b i g s a l e t h i s c o m i n g w e e k e n d , b o o k s do n a t i o n s w i l l n o t b e a c c e p t e d J u n e 7 - 8 . H e r e a r e s o m e a d d i t i o n a l g u i d e l i n e s , wh i c h c a n a l s o b e f o u n d h e r e o n o u r w e b s i t e . . . A d o n a t i o n r e c e i p t c a n b e p r o v i d e d up o n r e q u e s t . P l e a s e k n o w w e r e a l l y a p p r e c i a t e y o u r s u p p o r t . W e c o u l d n o t m a k e ou r s u b s t a n t i a l g i f t s t o t h e L i b r a r y w i t h o u t y o u r g e n e r o u s d o n a t i o n s . I f y o u h a v e a n y qu e s t i o n s , p l e a s e e m a i l n b l i b f r i e n d @ g m a i l . c o m . T h a n k s a g a i n ! I w a n t t o c o m e t o t h e b o o k s a l e o n J u n e 7 t h , b u t i t s a y s y o u h a v e t o b e a m e m b e r . If I s i g n u p f o r a l i b r a r y c a r d , w i l l I b e a b l e t o a t t e n d t h e F r i d a y s a l e ? Th e F r i e n d s o f t h e L i b r a r y h a v e a m e m b e r s h i p p r o g r a m , t h a t i s w h a t t h e s a l e i s re f e r r i n g t o . Y o u c a n f i n d o u t m o r e a b o u t j o i n i n g t h e F r i e n d s h e r e o n t h e i r w e b s i t e .. . I h o p e t h a t h e l p s ! P l e a s e l e t m e k n o w i f y o u h a v e a n y o t h e r q u e s t i o n s . T h a n k yo u . I t r i e d t o r e g i s t e r f o r t h e D a r e t o P r e p a r e : D r i v i n g W o r k s h o p f o r P r e - P e r m i t T e e n s on A u g 1 0 t h , b u t t h e l i n k w a s n ' t w o r k i n g . C a n y o u p l e a s e e m a i l m e t h e c o r r e c t li n k ? H a p p y s u m m e r a n d t h a n k y o u ! I’m s o s o r r y a b o u t t h e l i n k . W e h a v e r e a c h e d o u t t o A A A , w h o i s t a k i n g re g i s t r a t i o n s f o r t h a t p r o g r a m , a n d a s k e d t h e m t o p r o v i d e t h e c o r r e c t l i n k . O n c e I ha v e t h a t i n f o r m a t i o n I w i l l g e t i t o v e r t o y o u . T h a n k y o u . I a m a g r a d u a t e s t u d e n t i n F i l m a n d M e d i a S t u d i e s a t U C I r v i n e . I w a n t e d t o k n o w i f th e r e w e r e a n y s u m m e r e m p l o y m e n t p o s i t i o n s a v a i l a b l e s u c h a s t h e t e s t p r o c t o r i n g se r v i c e ? I n a d d i t i o n , m y a r e a o f r e s e a r c h a t U C I i s o n d i g i t a l c u l t u r e a n d a r c h i v a l pr a c t i c e s , a n d [ I ] w o u l d b e i n t e r e s t e d i n e m p l o y m e n t r e l a t e d t o d i g i t a l a r c h i v i n g a n d or g a n i z a t i o n . Th a n k y o u f o r y o u r i n t e r e s t i n w o r k i n g f o r t h e L i b r a r y ! A l l o f o u r j o b o p e n i n g s a r e po s t e d o n t h e C i t y ’ s w e b s i t e h e r e . . . Y o u c a n a l s o f i l l o u t a j o b i n t e r e s t c a r d o n t h e Ci t y ’ s w e b s i t e t o b e n o t i f i e d b y e m a i l w h e n e v e r a n e w j o b i n t h e L i b r a r y i s p o s t e d . . . I h o p e t h a t h e l p s ! P l e a s e l e t m e k n o w i f y o u h a v e a n y o t h e r q u e s t i o n s . T h a n k y o u . Bo o k : " A H o l o g r a m f o r t h e K i n g " b y T o m H a n k s - - W h e n I l o o k e d f o r a b o o k c o p y o n th e l i b r a r y s c r e e n , i t s h o w e d t h a t i t w a s c h e c k e d o u t ( B l u - r a y a n d D V D c o p i e s a l s o li s t e d a s a v a i l a b l e ) . B u t w h e n I l o o k f o r i t a t h o m e o n - l i n e , I f i n d o n l y t h e B l u - r a y an d D V D c o p i e s a v a i l a b l e . N o b o o k c o p y s h o w n . I a p o l o g i z e f o r t h e c o n f u s i o n . T h e b o o k i s w r i t t e n b y D a v e E g g e r s , a n d w e d o h a v e a c o p y c h e c k e d i n a t C e n t r a l . I h a v e p u t i t o n h o l d f o r y o u . P l e a s e l e t m e k n o w i f yo u h a v e a n y o t h e r q u e s t i o n s . T h a n k y o u . 30 NE W P O R T B E A C H P U B L I C L I B R A R Y P A T R O N C O M M E N T S JU N E 2 0 2 4 Co m m e n t # Co m m e n t Re s p o n s e Da t e R e c e i v e d So u r c e o f C o m m e n t St a f f M e m b e r St a f f M e m b e r T i t l e Da t e R e s p o n d e d t o P a t r o n 6 06 / 1 3 / 2 0 2 4 Em a i l An d y K a c h a t u r i a n Ci r c . & T e c h . P r o c e s s i n g C o o r d i n a t o r 06 / 1 4 / 2 0 2 4 7 06 / 1 3 / 2 0 2 4 Em a i l Re b e c c a L i g h t f o o t Li b r a r y S e r v i c e s M a n a g e r 06 / 1 4 / 2 0 2 4 8 06 / 2 4 / 2 0 2 4 Em a i l Re b e c c a L i g h t f o o t Li b r a r y S e r v i c e s M a n a g e r 06 / 2 4 / 2 0 2 4 9 06 / 2 7 / 2 0 2 4 Co m m e n t C a r d Re b e c c a L i g h t f o o t Li b r a r y S e r v i c e s M a n a g e r 06 / 2 8 / 2 0 2 4 10 06 / 2 9 / 2 0 2 4 Em a i l An d y K a c h a t u r i a n Ci r c . & T e c h . P r o c e s s i n g C o o r d i n a t o r 07 / 0 1 / 2 0 2 4 Ou r p u p p y g o t t h e b o o k s w e h a d c h e c k e d o u t . I h a v e o r d e r e d n e w c o p i e s o f t h e bo o k s . D o I b r i n g t h e n e w o n e s w h e n w e g e t t h e m t o m a k e s u r e w e d o n ’ t g e t ch a r g e d ? T h a n k y o u ! Oh n o ! I ’ m s o r r y t o h e a r t h a t , b u t t h e s e t h i n g s d o h a p p e n a n d p u p p i e s m a k e u p f o r it i n t h e e n d . W e p r e f e r t o p u r c h a s e o u r i t e m s t h r o u g h o u r e x i s t i n g v e n d o r s a s t h e y pr o v i d e c a t a l o g i n g a n d p h y s i c a l p r o c e s s i n g f o r u s t o m a k e t h e m s h e l f r e a d y , b u t i f yo u h a v e a l r e a d y p u r c h a s e d r e p l a c e m e n t c o p i e s , p l e a s e j u s t b r i n g t h e m t o t h e Cu s t o m e r S e r v i c e d e s k a n d w e w i l l d o o u r b e s t t o m i n i m i z e t h e c o s t . T h a n k y o u f o r le t t i n g u s k n o w . H a v e a g r e a t d a y . I h a v e b e e n a m e m b e r f o r s e v e r a l y e a r s b u t a m e x p e r i e n c i n g r e s i s t a n c e i n ac c e s s i n g P r o Q u e s t h i s t o r i c a l n e w s p a p e r s o n l i b r a r y w e b s i t e u s i n g m y c a r d nu m b e r . . . I s t h i s b e c a u s e P r o Q u e s t h a s c h a n g e d a c c e s s p r o c e d u r e o r b e c a u s e my c a r d m i g h t h a v e e x p i r e d ? I f e x p i r e d , h o w d o I r e n e w ? T h a n k s f o r a s s i s t a n c e . I w a s a b l e t o s u c c e s s f u l l y l o g i n t o P r o Q u e s t u s i n g t h e c a r d n u m b e r y o u p r o v i d e d . Ha v e y o u c o n t i n u e d t o h a v e d i f f i c u l t i e s o v e r t h e w e e k e n d ? I f s o , i t d o e s n o t a p p e a r to b e r e l a t e d t o t h e c a r d n u m b e r i t s e l f . Y o u m i g h t w a n t t o t r y u s i n g a d i f f e r e n t w e b br o w s e r i n c a s e y o u r n o r m a l w e b b r o w s e r i s a u t o f i l l i n g a n i n c o r r e c t d i g i t . I f t h e r e i s a p a r t i c u l a r a r t i c l e t h a t y o u a r e t r y i n g t o r e t r i e v e f r o m P r o Q u e s t , p l e a s e l e t u s k n o w if y o u c o u l d u s e s o m e h e l p a n d o u r R e f e r e n c e d e p a r t m e n t w o u l d b e h a p p y t o h e l p yo u s e a r c h f o r i t w i t h P r o Q u e s t o r a n y o f o u r o t h e r d a t a b a s e s . I h o p e y o u w e r e ab l e t o l o g i n , b u t i f y o u n e e d a n y h e l p p l e a s e l e t u s k n o w . Gr e a t l i b r a r i a n s . C l e a n a n d q u i e t . T h e N e w Y o r k b o o k h i g h l i g h t i s a w e s o m e . Th a n k s . Th a n k y o u f o r t a k i n g t h e t i m e t o f i l l o u t a c o m m e n t c a r d a t t h e C e n t r a l L i b r a r y . I ’ m so h a p p y t o h e a r t h a t y o u a r e p l e a s e d w i t h o u r l i b r a r i a n s , f a c i l i t y , a n d s e r v i c e s . W e re a l l y a p p r e c i a t e t h e f e e d b a c k . P l e a s e d o n ’ t h e s i t a t e t o r e a c h o u t w i t h a n y o t h e r co n c e r n s o r c o m m e n t s . T h a n k y o u . I'm n o t a c u r r e n t c a r d h o l d e r … c a n I a p p l y f o r N B L i b r a r y a n d u s e c o m p u t e r l a b sa m e d a y ? I n e e d t o t a k e a n E x c e l a s s e s s m e n t t e s t f o r a j o b I ' m a p p l y i n g f o r a n d I wa s t o l d I c a n ' t u s e t h e G o o g l e v e r s i o n , e t c . P l e a s e a d v i s e a n d I r e a l l y a p p r e c i a t e yo u r h e l p ! Ye s , o u r c o m p u t e r s h a v e M i c r o s o f t O f f i c e S u i t e , i n c l u d i n g E x c e l . T h e y a r e f r e e t o us e w i t h y o u r N e w p o r t B e a c h P u b l i c L i b r a r y c a r d . Y o u m a y u s e t h e c a r d t h e s a m e da y y o u a p p l y f o r i t . H e r e ’ s s o m e m o r e i n f o r m a t i o n a b o u t a p p l y i n g f o r a c a r d , a s we l l a s o u r h o u r s a n d l o c a t i o n s . . . I h o p e t h a t h e l p s ! P l e a s e l e t m e k n o w i f y o u ha v e a n y o t h e r q u e s t i o n s . T h a n k y o u . Pl e a s e h e l p r e m i n d c o m p u t e r # 1 6 t o b e q u i e t - m u s i c h e a r d t h r o u g h h e a d p h o n e s . T h a n k y o u f o r l e t t i n g u s k n o w . P l e a s e d o n ’ t h e s i t a t e t o n o t i f y s t a f f a t t h e r e f e r e n c e de s k s o w e c a n t a k e c a r e o f t h e s i t u a t i o n a t t h a t m o m e n t . 31 NE W P O R T B E A C H P U B L I C L I B R A R Y P A T R O N C O M M E N T S JU N E 2 0 2 4 Co m m e n t # Co m m e n t Re s p o n s e Da t e R e c e i v e d So u r c e o f C o m m e n t St a f f M e m b e r St a f f M e m b e r T i t l e Da t e R e s p o n d e d t o P a t r o n 11 06 / 2 9 / 2 0 2 4 Em a i l An d y K a c h a t u r i a n Ci r c . & T e c h . P r o c e s s i n g C o o r d i n a t o r 07 / 0 1 / 2 0 2 4 12 06 / 3 0 / 2 0 2 4 Co m m e n t C a r d Re b e c c a L i g h t f o o t Li b r a r y S e r v i c e s M a n a g e r 07 / 0 1 / 2 0 2 4 Wh a t a r e t h e p e r k s o f g e t t i n g a l i b r a r y c a r d ? Th i s r e a l l y i s o n e o f o u r f a v o r i t e q u e s t i o n s b e c a u s e t h e l i b r a r y h a s s o m u c h t o of f e r . I n a d d i t i o n t o a l l o f o u r p r i n t c o l l e c t i o n s , w e s t i l l h a v e s t r o n g p h y s i c a l m e d i a co l l e c t i o n s s u c h a s m u s i c C D s , D V D s , B l u - r a y s , a n d e v e n 4 K B l u - r a y s . T h e l i b r a r y of f e r s a T e c h T o y c o l l e c t i o n w i t h i t e m s s u c h a s G o P r o c a m e r a s , U S B t u r n t a b l e s , Wi - F i h o t s p o t s , r e t r o g a m i n g c o n s o l e s , a n d m a n y o t h e r s . W e a r e p a r t i c i p a t i n g i n th e C a l i f o r n i a p a r k p a s s l e n d i n g p r o g r a m a n d j u s t s t a r t e d a s e e d l i b r a r y t h i s y e a r . We a l s o s u b s c r i b e t o m a n y d i g i t a l c o l l e c t i o n s a s w e l l s u c h a s O v e r D r i v e f o r eB o o k s , d o w n l o a d a b l e a u d i o b o o k s , a n d d o w n l o a d a b l e m a g a z i n e s . W e s u b s c r i b e to K a n o p y f o r s t r e a m i n g m o v i e s . W e h a v e a v e r y r o b u s t “ e B r a n c h ” p a g e o f a g r e a t ma n y s u b s c r i p t i o n d a t a b a s e s f o r e d u c a t i o n s u c h a s R o s e t t a S t o n e , L i n k e d I n Le a r n i n g ( f o r m e r l y L y n d a . c o m ) , a n d G a l e e B o o k s . W e h a v e s t r o n g b u s i n e s s re s o u r c e s s u c h a s V a l u e L i n e , M o r n i n g S t a r , a n d H o o v e r ’ s . T h e l i b r a r y a l s o su b s c r i b e s t o m a n y s t u d e n t d a t a b a s e s , r e a d i n g r e s o u r c e s , a n d o f f e r d a t a b a s e pr o d u c t s f o r g e n e a l o g y , l e g a l r e s e a r c h , j o b - s e e k i n g , a n d c h i l d r e n - f o c u s e d da t a b a s e s . A n d m u c h m u c h m o r e . Y o u c a n e x p l o r e o u r f u l l l i s t o f d a t a b a s e s h e r e .. . A l l o f o u r b r a n c h e s h a v e l a p t o p s t h a t y o u c a n u s e w i t h i n t h e b u i l d i n g s o r p u b l i c co m p u t e r s w i t h t h e f u l l M i c r o s o f t O f f i c e s u i t e . T h e C e n t r a l L i b r a r y a l s o h a s a h i g h - en d M e d i a L a b w i t h m o r e s p e c i a l i z e d s o f t w a r e s u c h a s A d o b e C r e a t i v e C l o u d a n d Au t o C A D , M a c c o m p u t e r s w i t h F i n a l C u t P r o , a n d s e v e r a l w o r k s t a t i o n s t o h e l p co n v e r t p h y s i c a l m e d i a s u c h a s V H S , L P s , a n d c a s s e t t e s . A d d i t i o n a l l y , w e h a v e a So u n d L a b w i t h s o f t w a r e t o r e c o r d y o u r s e l f w i t h L o g i c P r o , G a r a g e B a n d , a n d h a s sp e c i a l i z e d e q u i p m e n t f o r t h i s p u r p o s e . A l l o f t h e s e r e s o u r c e s a r e a v a i l a b l e w i t h a li b r a r y c a r d . I f y o u h a v e a n y s p e c i f i c q u e s t i o n s I m i g h t h a v e m i s s e d , p l e a s e l e t m e kn o w . H o p e t o s e e y o u s o o n . I l i k e t h e s t a f f . J e r e m y w a s m o s t h e l p f u l a n d p l e a s a n t ! H e w e n t o u t o f h i s w a y t o as s i s t m e . I w o u l d l i k e t o s e e m o r e e B o o k a v a i l a b i l i t y . Th a n k y o u f o r t a k i n g t h e t i m e t o f i l l o u t a c o m m e n t c a r d a t t h e C e n t r a l L i b r a r y re c e n t l y . W e a p p r e c i a t e y o u r f e e d b a c k . I ’ m s o g l a d t o h e a r t h a t J e r e m y w a s he l p f u l , I w i l l m a k e s u r e t o p a s s a l o n g y o u r k i n d w o r d s o f p r a i s e . I w i l l a l s o p a s s al o n g y o u r s u g g e s t i o n f o r m o r e e B o o k c o n t e n t t o o u r s e l e c t o r s . I f y o u h a v e a n y sp e c i f i c t i t l e s y o u w o u l d l i k e u s t o c o n s i d e r , p l e a s e d o n ’ t h e s i t a t e t o l e t u s k n o w . Th e r e ’ s a f o r m o n t h e S u g g e s t a T i t l e p a g e y o u c a n f i l l o u t , o r y o u c a n s p e a k t o an y s t a f f m e m b e r . . . P l e a s e f e e l f r e e t o r e a c h o u t a n y t i m e i f y o u h a v e a n y qu e s t i o n s o r c o n c e r n s . T h a n k y o u f o r b e i n g a v a l u e d m e m b e r o f t h e N e w p o r t Be a c h P u b l i c L i b r a r y ! 32 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT July 15, 2024 Agenda Item No. 4 MELISSA HARTSON, LIBRARY SERVICES DIRECTOR Employee Service Recognition The City hosted the 64th Annual Employee Appreciation Luncheon at the end of June. I had the privilege of serving on this year’s event committee and co-chairing with John Pope, the City’s Public Information Manager. Library Clerk Bella Marler-Mulvenna, Librarian Jeremy Rodriguez, and Administrative Support Specialist Francine Jacome also joined me in serving on the committee. This annual event is an opportunity to recognize the contributions of all City staff and present years of service awards for staff that have reached specific milestones. Several of our Library staff members were acknowledged at this event. Congratulations to the following employees: 10 Years of Service Leah Duffy Alexander Johnkins 15 Years of Service Rebecca Lightfoot Shelley Pricer 20 Years of Service Julie Duncan Stuart Sherman 25 Years of Service Emily Chiu 30 Years of Service Erin Finnen 35 Years of Service Michael Payne WHEELHOUSE LIST FOR LIBRARY TRUSTEES •Concert on the Green: Radio Rebels Sunday, July 21, 6 – 7:30 p.m. Civic Center Lawn •Concert on the Green: Wilbury Super Group Sunday, August 11, 6 – 7:30 p.m. Civic Center Lawn •Last Day of Summer Reading Program Saturday, July 27 All locations •Board of Library Trustees Meeting Monday, August 19, 5 p.m. City Council Chambers, Civic Center TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Report of June Library Activities – July 15, 2024 Meeting 33 Report of June Library Activities July 15, 2024 Page 2 REBECCA LIGHTFOOT, LIBRARY SERVICES MANAGER Outreach Librarian II Jeremy Rodriguez and Librarian I Rosemary Hammock visited Atria Newport Beach, a senior living facility. It was a productive outreach event where staff did a tremendous job answering the many questions from residents. Staff issued library cards, helped residents install Libby, and discussed all that the Library has to offer. Programs Adult Summer Reading started on June 8. Staff has been busy promoting the program and passing out prizes. Training Library staff participated in numerous required online City training in July, including Security Awareness and Workplace Violence Prevention. ANNIKA HELMUTH, BRANCH AND YOUTH SERVICES COORDINATOR Branch Activities The Summer Reading Program kicked off at the branches on June 8, with many well-attended and fun opening day activities including popcorn, temporary tattoos, bubbles, seashell and chalk art, and water buckets full of toys, which were enjoyed by children and adults alike. Crafts, games, and coloring pages were also enjoyed throughout the day. Youth Services The Summer Reading Program began at the Central Library with a very busy and fun-filled Opening Day. Many visiting patrons were excited for the Summer Reading Program to begin. Some highlights from the day include one parent sharing that they heard about the program from their school and would not have known about it otherwise. Another parent said that they make a point to come out to our library because they love our facility and all that we do. And as always caregivers and readers are so impressed with the selection of prize books to choose from for registering. Special Programs Powerhouse, a nationally recognized dance group, kicked off Summer Reading Program events performing a high-energy show with great audience participation. Many upper elementary participants were thrilled to enjoy a program that inspired their own dance passions. All were thankful as they exited the program. Other Summer Reading Program events in June included a Doodlebugs live animal show, desert-themed crafts, and an entertaining puppet show, Dig Dug and the Dino-mites, which had children laughing throughout and having a great time. Class Visits With the end of the school year also came the end of class visits. Field trips to the library will resume once school begins in August. 34 Report of June Library Activities July 15, 2024 Page 3 Teen Services The final Young Adult Advisory Council (YAAC) meeting of the 2023-24 session was held in June. The teens helped pick plenty of books for the YAAC display upstairs, shared their summer plans, and discussed their favorite activities of the year. Some favorites from the year include the book exchange, “you've been boo'd” bags, holiday cards for seniors/veterans, and participating in the YAAC book displays. The first Teen Summer Reading Book Club was also held in June with an eager group of mostly incoming seventh and eighth graders. The teens discussed their favorite books and then worked on their own designs for a theme park based on their favorite book(s). The teens had lots of fun and bonded over their roller coaster designs. Outreach On Saturday, June 1, Branch and Youth services staff attended the 42nd Annual CdM Scenic 5k. This was the Library’s first year as a vendor. Many race participants and spectators commented on the Library being a new participant and thanked us for being there. A total of 375 community members and event participants stopped by the Library’s table for a chance to spin the prize wheel, learn more about library services including the Summer Reading Program, and ask questions. It was a wonderful event and a great opportunity to promote summer reading to all ages. ANDREW KACHATURIAN, CIRCULATION AND TECHNICAL PROCESSING COORDINATOR Staffing Kaderina Guizar was hired as a part-time Library Clerk at the Central Library and Laurel Smith started as Library Page also at the Central Library in June. Sully Jacome was promoted from Library Page to Library Clerk and will begin her training at the Mariners branch. This leaves three vacant Library Page positions with one candidate in background. Passport Services At the end of June, the Library launched a Microsoft Bookings page that allows for patrons to schedule passport appointments through the library website, an enhancement that has been desired for some time. Patrons are catching on and making use of this streamlined service. Facilities The Central Library and Mariners Branch have entered a contract with a new HVAC vendor after many years with an existing vendor. We are working to familiarize the new staff with the buildings and equipment. The transition has been a smooth one. 35 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2023 2023 2023 2023 2023 2023 2024 2024 2024 2024 2024 2024 Tracked by #searches A to Z Databases 1740 1695 1229 2435 1137 878 864 814 1035 2025 1328 806 15986 Alexander Street ** ** ** ** ** 82 37 119 559 238 *** ***1035 Ancestry 976 937 881 451 789 91 183 296 290 168 152 55 5269 AskART 55 22 71 17 18 9 17 16 12 7 12 19 275 Brainfuse JobNow/VetNow 82 48 43 21 37 20 21 25 94 281 160 64 896 Britannica School Edition 23 4 126 613 50 357 49 23 103 395 4344 3 6090 Exploring Race in Society 2 0 14 7 2 0 10 10 10 5 6 4 70 Gale Archives Unbound 1977 7446 1971 2410 7450 2190 3506 1318 1533 2409 13359 1314 46883 Gale Directory Library 17 2 0 77 9 17 5 52 33 10 16 20 258 Gale in Context: Biography 9 7 21 64 18 4 23 7 43 22 106 18 342 Gale in Context: Elementary 10 23 10 30 12 5 2 11 10 4 0 2 119 Gale in Context: Environmental * * * 12 21 1 862001 51 Gale in Context: Opposing View 8 1 33 54 1078 76 129 68 27 34 62 18 1588 Gale Interactive: Science * * * 1 0 0 2010130 17 Gale Literature Resource Center 8 2 14 53 15 8 42 1306 1330 291 38 47 3154 Gale Virtual Reference Library 46 28 12 33 209 21 33 34 65 58 56 25 620 HeritageQuest 224 241 140 92 233 95 118 50 284 368 34 53 1932 Legal Information Ref Center 72 65 25 28 33 23 75 118 80 108 54 97 778 National Geographic 24 14 62 38 28 21 32 26 46 24 298 14 627 National Geographic Kids 23 13 45 53 21 3 17 20 28 14 150 11 398 NewsBank 1292 1211 1634 1190 1092 1084 1992 1250 1048 1350 1254 ***14397 NoveList Plus 48 84 37 423 225 112 65 150 63 50 40 39 1336 NoveList K-8 Plus 22 44 22 72 36 0 8 24 14 8 10 30 290 ProQuest 2587 2605 2748 3262 3259 3073 5157 3937 3188 2696 3463 2833 38808 Proquest eLibrary 2 4 1 7 1 0 18 5 10 24 4 4 80 Reference Solutions Business 1883 614 389 481 337 159 202 445 470 530 480 536 6526 Reference Solutions Residential 91 32 34 866 19 156 14 17 30 25 26 27 1337 SIRS Discoverer 0 3 15 260 454 0 83 99 1620 921 276 67 3798 SIRS Issues Researcher 192 3 4 675 2331 1692 5034 6284 7920 6194 2244 225 32798 World Book Online 4 8 99 225 49 6 11 261 22 13 126 12 836 Tracked by #page views Artist Works 4 3 3 1 6 5 348367 53 Consumer Reports 3496 2508 2216 2099 3030 2099 3005 1826 1774 2051 2104 2279 28487 CultureGrams 26 45 22 224 30 34 32 22 11 52 215 39 752 Morningstar 5899 5543 3825 4267 4883 4093 3998 3894 3115 3239 3616 5913 52285 RealQuest 11 0 403 5 2 0 0 43 130 825 1 42 1462 Tumblebooks 12 24 16 89 19 13 5 27 10 5 19 66 305 Value Line 13295 11823 13609 15082 16193 12548 9703 11421 13572 14804 16133 13428 161611 Tracked by courses LinkedIn Learning 349 190 200 235 162 151 264 185 191 200 172 221 2520 Tracked by books logged Beanstack 10374 4111 3584 3762 3903 1765 3535 2548 2720 2822 2525 8760 50409 Tracked by Hours Used ABC Mouse 27.68 30.40 18.77 20.53 25.83 43.01 56.18 52.95 19.83 13.42 9.53 18.70 336.83 Beanstack 4603 199 103 153 142 119 129 108.5 161 116 830 4218 10882 Rosetta Stone 16.12 47.18 23.15 37.60 24.80 17.23 25.51 21.68 32.80 42.30 49.05 51.15 388.57 Notes: * Began October 2023 ** Began December 2023 *** Information unavailable at this time. 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S e s s i o n D u r . ( m i n ) 3 3 3 3 3 2 3 3 3 4 5 5 3 -- Bo u n c e R a t e ( % ) 54 58 56 58 57 60 58 58 57 57 52 57 57 -- To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : T o t a l D a t a T r a n s f e r r e d ( G B ) 2 0 2 3 - 2 4 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 24 0 15 7 34 2 25 7 47 8 20 6 50 3 59 4 16 5 15 2 14 6 19 0 28 6 34 2 9 Cd M 22 0 24 2 14 4 15 3 10 8 12 4 17 5 16 3 17 0 13 9 99 12 1 15 5 18 5 8 Ma r i n e r s 17 1 0 15 0 0 16 6 0 19 0 0 18 3 0 28 1 0 23 8 0 20 7 0 18 9 0 19 6 0 14 8 0 21 0 0 19 4 1 23 2 9 0 Ce n t r a l 11 4 1 0 12 1 7 0 12 4 5 0 11 9 0 0 10 6 9 0 10 0 4 0 11 1 7 0 10 6 4 0 11 4 5 0 11 0 9 0 13 0 6 0 12 8 6 0 11 5 7 8 13 8 9 3 0 To t a l 13 5 8 0 14 0 6 9 14 5 9 6 14 2 1 0 13 1 0 6 13 1 8 0 14 2 2 8 13 4 6 7 13 6 7 5 13 3 4 1 14 7 8 6 15 2 7 2 13 9 5 9 16 7 5 0 8 To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : T o t a l U n i q u e P a t r o n s 2 0 2 3 - 2 4 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 51 8 44 5 40 1 37 7 33 1 33 3 28 4 29 3 30 3 27 0 29 3 36 5 35 1 42 1 3 Cd M 47 0 44 9 39 2 40 9 33 0 32 2 32 1 32 9 37 5 33 5 29 6 34 8 36 5 43 7 6 Ma r i n e r s 15 7 5 15 7 8 16 7 9 17 8 9 15 4 1 12 7 9 12 6 7 12 0 9 13 8 8 12 8 8 12 5 8 12 6 0 14 2 6 17 1 1 1 Ce n t r a l 87 7 5 95 2 4 94 5 1 95 9 3 88 1 1 87 9 5 81 3 6 79 8 3 89 2 9 87 1 5 92 2 0 92 6 5 89 3 3 10 7 1 9 7 To t a l 11 3 3 8 11 9 9 6 11 9 2 3 12 1 6 8 11 0 1 3 10 7 2 9 10 0 0 8 98 1 4 10 9 9 5 10 6 0 8 11 0 6 7 11 2 3 8 11 0 7 5 13 2 8 9 7 To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : A v e r a g e N u m b e r o f P a t r o n s P e r D a y 2 0 2 3 - 2 4 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 44 41 40 37 33 31 31 28 26 27 29 32 33 39 9 Cd M 30 30 26 25 21 21 22 23 25 20 17 21 23 28 1 Ma r i n e r s 12 4 12 5 13 9 15 1 12 8 10 9 11 2 11 2 12 2 12 1 10 4 10 9 12 1 14 5 6 Ce n t r a l 65 4 66 1 65 1 68 4 60 4 58 3 56 3 60 8 59 9 64 1 64 1 63 8 62 7 75 2 7 To t a l 85 2 85 7 85 6 89 7 78 6 74 4 72 8 77 1 77 2 80 9 79 1 80 0 80 5 96 6 3 To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : A v e r a g e U s a g e P e r P a t r o n ( M B ) 2 0 2 3 - 2 4 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 47 4 36 1 87 4 69 8 14 4 0 63 2 17 7 0 20 3 0 55 8 57 6 51 1 53 4 87 1 10 4 5 8 Cd M 48 0 55 2 37 6 38 2 33 6 39 4 55 8 50 9 46 3 42 4 34 4 35 7 43 1 51 7 4 Ma r i n e r s 11 1 0 99 9 10 1 0 10 9 0 12 1 0 22 5 0 19 2 0 17 5 0 13 9 0 15 6 0 12 1 0 17 0 0 14 3 3 17 1 9 9 Ce n t r a l 13 3 0 13 1 0 13 5 0 12 7 0 12 4 0 11 7 0 14 1 0 13 6 0 13 1 0 13 0 0 14 5 0 14 2 0 13 2 7 15 9 2 0 To t a l 33 9 4 32 2 2 36 1 0 34 4 0 42 2 6 44 4 6 56 5 8 56 4 9 37 2 1 38 6 0 35 1 5 40 1 1 40 6 3 48 7 5 1 37 JUN 24 YTD 23/24 YTD 22/23 BALBOA 2,781 28,851 30,248 CdM 4,168 45,655 39,017 MARINERS 19,880 253,445 245,611 CENTRAL 52,791 622,426 664,291 eBooks 8,457 95,273 87,661 eMagazines 4,888 56,820 23,975 eAudiobooks 7,287 79,344 72,956 Streaming Films 3,264 31,672 9,192 TOTAL 103,516 1,213,486 1,172,951 JUL 23 104,890 AUG 23 102,859 SEP 23 100,092 OCT 23 102,739 NOV 23 98,850 DEC 23 95,713 JAN 24 104,644 FEB 24 96,746 MAR 24 104,354 APR 24 100,244 MAY 24 98,839 JUN 24 103,516 TOTAL 1,213,486 12 Month Comparison NEWPORT BEACH PUBLIC LIBRARY - JUNE 2024 CIRCULATION BALBOA CdM MARINERS CENTRAL eBooks eMagazines eAudiobooks Streaming Films 92,000 94,000 96,000 98,000 100,000 102,000 104,000 106,000 108,000 JUL 23 AUG 23 SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 1,598,265 1,610,818 1,529,391 1,464,640 1,424,594 1,376,041 1,084,526 1,043,629 1,195,151 1,172,951 1,000,000 1,125,000 1,250,000 1,375,000 1,500,000 1,625,000 1,750,000 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 CIRCULATION 38 JUN 24 YTD 23/24 YTD 22/23 BALBOA 510 4,703 4,006 CdM 903 7,047 8,078 MARINERS 2,456 24,379 22,289 CENTRAL 7,616 79,636 73,869 TOTAL 11,485 115,765 108,242 12 Month Comparison JUL 23 10,933 AUG 23 10,069 SEP 23 9,437 OCT 23 8,984 NOV 23 8,384 DEC 23 7,645 JAN 24 9,811 FEB 24 9,654 MAR 24 10,057 APR 24 9,704 MAY 24 9,602 JUN 24 11,485 TOTAL 115,765 NEWPORT BEACH PUBLIC LIBRARY - JUNE 2024 REFERENCE BALBOA CdM MARINERS CENTRAL 6,000 7,000 8,000 9,000 10,000 11,000 12,000 13,000 JUL 23 AUG 23 SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 190,391 168,496 162,510 157,149 156,521 163,392 131,445 78,088 105,958 108,242 70,000 90,000 110,000 130,000 150,000 170,000 190,000 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 REFERENCE 39 JUN 24 YTD 23/24 YTD 22/23 BALBOA 2,390 25,091 25,644 CdM 3,335 35,957 31,867 MARINERS 11,058 156,554 140,660 CENTRAL 38,511 436,065 425,124 TOTAL 55,294 653,667 623,295 12 Month Comparison JUL 23 55,882 AUG 23 56,811 SEP 23 54,320 OCT 23 56,126 NOV 23 48,061 DEC 23 47,392 JAN 24 63,061 FEB 24 53,105 MAR 24 54,930 APR 24 56,328 MAY 24 52,357 JUN 24 55,294 TOTAL 653,667 NEWPORT BEACH PUBLIC LIBRARY - JUNE 2024 PATRONS SERVED BALBOA CdM MARINERS CENTRAL 46,000 48,000 50,000 52,000 54,000 56,000 58,000 60,000 62,000 64,000 JUL 23 AUG 23 SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 1,399,841 1,256,238 1,209,719 1,102,106 1,158,344 935,953 636,072 145,463 512,178 623,295 100,000 300,000 500,000 700,000 900,000 1,100,000 1,300,000 1,500,000 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 PATRONS SERVED IN LIBRARY 40 JUN 24 YTD 23/24 YTD 22/23 BALBOA 351 3,333 2,542 CdM 1,502 12,998 8,188 MARINERS 1,998 17,848 10,612 CENTRAL 6,695 75,550 56,951 TOTAL 10,546 109,729 78,293 12 Month Comparison JUL 23 9,541 AUG 23 3,725 SEP 23 9,851 OCT 23 10,526 NOV 23 7,448 DEC 23 7,204 JAN 24 8,800 FEB 24 9,057 MAR 24 10,506 APR 24 9,632 MAY 24 12,893 JUN 24 10,546 TOTAL 109,729 PROGRAM ATTENDANCE NEWPORT BEACH PUBLIC LIBRARY - JUNE 2024 BALBOA CdM MARINERS CENTRAL 3,000 4,000 5,000 6,000 7,000 8,000 9,000 10,000 11,000 12,000 13,000 14,000 JUL 23 AUG 23 SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 49,977 64,473 67,646 69,922 70,430 68,241 68,078 52,678 64,397 78,293 45,000 55,000 65,000 75,000 85,000 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 PROGRAM ATTENDANCE 41 LIBRARY EXPENDITURES FY 2023-24 (July 3, 2024) ACCOUNT DESCRIPTION ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MONTHLY EXPENDED AVAILABLE BUDGET I SALARY & BENEFITS SALARY FULL-TIME REGULAR 3,156,337 3,156,337 3,079,912 363,439 76,425 SALARY PART-TIME 1,279,860 1,324,256 894,685 103,295 429,571 BENEFITS 2,247,901 2,371,705 2,257,285 223,874 114,421 SALARY & BENEFITS TOTAL 6,684,098 6,852,299 6,231,881 690,608 620,417 II MAINT & OPERATION PROFESSIONAL SERVICE*207,488 207,488 202,295 17,937 5,193 UTILITIES 372,933 372,933 359,733 35,964 13,200 PROGRAMMING 2,000 5,800 4,268 1,302 1,532 SUPPLIES**82,800 84,186 82,731 3,634 1,455 LIBRARY MATERIALS 669,740 677,603 643,199 6,661 34,404 FACILITIES MAINTENANCE 250,275 260,864 224,201 9,030 36,663 TRAINING AND TRAVEL 10,681 10,681 9,947 0 734 GENERAL OPERATING EXPENSES***24,202 24,920 24,592 1,707 329 PERIPHERALS & SOFTWARE 5,000 3,960 2,647 377 1,314 INTERNAL SERVICE FUNDS 1,693,396 1,693,396 1,693,396 141,116 0 OFFICE EQUIPMENT 2,000 2,000 1,019 640 981 MAINT & OPERATION TOTAL 3,320,516 3,343,833 3,248,027 218,369 95,805 LIBRARY BUDGET TOTAL 10,004,613 10,196,131 9,479,909 908,977 716,223 *PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE **INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES ***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE 42 FY 2023-24 (July 3, 2024) DATE FUNDED AMOUNT PURPOSE AMT EXPENDED YTD NOTES JULY 2023 WISH LIST 150,000 NEW MATERIALS 74,925 IN PROGRESS 50,000 PROGRAMMING 10,629 IN PROGRESS TOTAL 200,000 85,554 DATE FUNDED AMOUNT PURPOSE AMT EXPENDED YTD NOTES SEPT 2023 WISH LIST 16,980 LIBRARY MATERIALS 2,430 IN PROGRESS 23,000 FURNITURE 21,546 IN PROGRESS JAN 2024 5,000 PROGRAMMING 832 IN PROGRESS TOTAL 44,980 24,808 FRIENDS FOUNDATION 43 Previous Agenda Date AGENDA ITEM Scheduled Agenda Date Ongoing Ongoing Ongoing Ongoing Jul 17, 2023 Jul 15, 2024 Jul 17, 2023 Jul 15, 2024 Jun 19, 2023 Jul 15, 2024 Aug 21, 2023 Aug 19, 2024 Aug 21, 2023 Aug 19, 2024 Sep 18, 2023 Sep 16, 2024 Oct 16, 2023 Oct 21, 2024 Oct 16, 2023 Oct 21, 2024 Dec 11, 2023 Dec 16, 2024 Jan 16, 2024 Jan 21, 2025 Feb 26, 2024 Feb 18, 2025 Feb 26, 2024 Feb 18, 2025 Mar 18, 2024 Mar 17, 2025 Apr 15, 2024 Apr 21, 2025 Apr 15, 2024 Apr 21, 2025 May 20, 2024 May 19, 2025 May 20, 2024 May 19, 2025 May 20, 2024 May 19, 2025 Jun 17, 2024 Jun 16, 2025 LAST REVIEWED POLICY REVIEW Jul 18, 2022 CC I-1 Library Services Policy (Council Policy I -1)Jul 15, 2024 Sep 19, 2022 NBPL 9 Expressive Use Areas Sep 16, 2024 Nov 21, 2022 NBPL 6 Media Lab Use Policy Nov 18, 2024 Nov 21, 2022 NBPL 7 Sound Lab Use Policy Nov 18, 2024 Jan 17, 2023 NBPL 12 Circulation Policy Jan 21, 2025 Jan 17, 2023 NBPL 5 Internet Use Policy Jan 21, 2025 Jan 17, 2023 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 21, 2025 Feb 21, 2023 NBPL 8 Display and Distribution of Materials Policy Feb 18, 2025 Apr 17, 2023 NBPL 1 Library Use Policy Apr 21, 2025 Apr 17, 2023 NBPL 13 Study Rooms/Charles Sword Meeting Room Policy Apr 21, 2025 Jun 19, 2023 NBPL 4 Children in the Library Policy Jun 16, 2025 Aug 21, 2023 NBPL 14 The Friends Meeting Room Aug 18, 2025 Dec 11, 2023 NBPL 10 Laptop Borrowing Policy Dec 15, 2025 Mar 18, 2024 NBPL 3 Library Gift and Donor Policy Mar 16, 2026 Jun 17, 2024 NBPL 2 Collection Development Policy Jun 15, 2026 Financial Report Comparison of Beginning Budget to End of the Year Amended Budget Literacy Program Update Library Material Selection Information Technology Update Adult and Reference Services Update Branch Update - Balboa Annual Budget - Preliminary Review BOARD OF LIBRARY TRUSTEES MONITORING LIST Lecture Hall Update Policy Review (See List Below) Branch Update - Mariners Review Holidays / Meeting Schedule Performance Review of Library Services Director (Closed Session) Branch Update - CDM Marketing Update & Social Networking Update Media Lab Update Proposed Library Closures for Winter Holidays Youth Services Update Election of Board of Library Trustees Officers/Trustee Liaisons Arts & Cultural Update Newport Beach Public Library eBranch, Database and Downloadable Services Review Annual Budget - Approval 44 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT July 15, 2024 Agenda Item No. 7 Corona del Mar Branch Report: June 2023 – May 2024 The original Corona del Mar (CdM) Branch Library was established in 1947 and was located on the corner of Goldenrod and Pacific Coast Highway. In 1952, the Branch was moved to a larger location in Corona del Mar, then in 1959, 65 years ago, it was moved to its current location on Marigold. In 2018, the 2,000 square foot building on Marigold was completely reconstructed and reopened in September 2019. The facility is a joint use building that is shared with Fire Station 5. The new building provides the community with a 3,801 square foot library that is energy efficient and maximizes space, providing ample parking, a popular collection of materials, technological amenities, comfortable seating, and a clean design. Public Service The CdM Branch primarily serves Council District 6 which includes the Corona del Mar Village, Harbor View, and West Newport Coast neighborhoods with a total population of 12,546 residents (source: American Community Survey 2022). The CdM Branch is open Monday through Saturday 9am – 6pm (closed Sundays) for a total of 54 hours per week. The CdM Branch offers Test Proctoring 36 hours per week. This service began in July 2022. In Fiscal Year 2022-23, staff proctored 113 tests. Fiscal Year 2023-24 through May, staff proctored 161 tests. The CdM Branch offers public laptops for in-library use and printing/scanning/fax service. Wi-Fi is available throughout the Branch including on the Friends of the Library Reading Porch. Reference Assistance Between July 2023 and May 2024, CdM staff answered 6,144 reference questions. CdM staff answer an average of 560 questions per month. 4,831 7,113 6,144 0 2,000 4,000 6,000 8,000 TOTALS Reference Assistance YTD 21/22 YTD 22/23 YTD 23/24 TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Nadia Dallstream, Corona del Mar Branch Librarian TITLE: Corona del Mar Branch Update 45 Corona del Mar Branch Update July 15, 2024 Page 2 Patron Visits The CdM Branch service area population is 12,546, but we have many patrons outside of the service area that visit this branch regularly. The number of patrons who visited the CdM Branch from July 2023 to May 2024 is 32,601. With increased programming and services, staff have seen a steady increase of patron visits to the CdM Branch. Children’s Services We offer a variety of Children’s Programs including weekly storytimes, monthly sensory play, an annual Fire Station Storytime, daily drop-in crafts, and a Find Sisi the Snail game. In October, Newport Coast Elementary School’s 2nd grade classes visited the Branch for a tour, storytime, and instruction on database research. We also co-hosted first grade class visits to the CdM Branch Library and Fire Station 5 where students took a tour of both facilities and got to check out books. Eastbluff Elementary visited in November and Harbor Day School visited in May. We also held several special events this past year including a BARK: Read to the Dogs program, holiday events, and a magic show featuring Illusions by Allen. A new and very popular program we offered was “I SPY in the Library”. Children and caregivers were given a game sheet with pictures of objects hidden in plain sight. If they found all 25, they received a mochi squishy. The participants had so much fun finding everything on the game sheet while learning more about the Branch. During National Library Week, we had special readers at our storytimes. Board of Library Trustee Chase Rief who attended the April 5, Songs & Stories Storytime; Councilmember Lauren Kleiman who joined the April 6, Family Storytime; Library Director Melissa Hartson who read at the April 12, Songs & Stories Storytime; and Board of Library Trustees Chair Paul Watkins and his wife Ronnie who attended Family Storytime on April 13. We also have passive programs to engage families who visit the Branch, such as searching the Branch for Sisi the Snail, a stuffed animal snail who moves around the Branch each night to find a new spot to sit, or solving puzzles that we post on the wall like our Taylor Swift song name contest that we held in February. We also had a find the missing image game where visitors to the branch could try to figure out what image was missing from famous works of art. There is always something fun to do at the CdM Branch! 26,957 28,657 32,601 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 TOTALS Patron Visits YTD 21/22 YTD 22/23 YTD 23/24 46 Corona del Mar Branch Update July 15, 2024 Page 3 Programs The Corona del Mar Branch held 144 programs from July 2023 through May 2024 with a total program attendance of 11,490. Many of the programs are for children, but we offer a few programs for all ages including the CdM Branch Open House and the Summer Reading Program. The CdM Branch Open House is held in conjunction with the annual CdM Christmas Walk. This was the second year we partnered with the Newport-Mesa Unified School District to provide entertainment at the Open House and 800 people attended the program. Many kids, teens and adults enjoyed the activities, refreshments, and family friendly spot we provided during the Christmas Walk. This past summer, we saw great success with an overall increase in participation and attendance. Notably, we had an increase in adult participation in the Summer Reading Program. We had 37 adult participants compared to 19 the year before—a 117% increase. Seventeen of the adult participants completed the program. Overall, program attendance is at an all-time high and patrons are happy with the variety of programs that we offer. Collection Maintenance The CdM Branch offers classic titles and current books, magazines, newspapers, and digital media for adults, teens, and children. There are 12,161 items in the collection. From July 2023 to May 2024, the teen collection had 294 checkouts, the adult collection had 14,483 checkouts, and the children’s collection had over 27,787 checkouts (source: Collection HQ). These numbers are representative of the population we serve. Items are added to our collection monthly, and new books and materials are well-reviewed and provide a range of popular topics for our patrons to explore. Circulation A total of 41,487 items were checked out from Corona del Mar Branch from July 2023 through May 2024. There was an 18% increase in circulation between 2023/2024 and 2023/2022, and over the past three years we have seen an increase of 31%. Our print collection checks out often and many patrons enjoy supplementing their reading with the library’s streaming services and downloadable eBooks. 2,704 7,222 11,490 0 5,000 10,000 15,000 TOTALS Program Attendance YTD 21/22 YTD 22/23 YTD 23/24 47 Corona del Mar Branch Update July 15, 2024 Page 4 Personnel Nadia Dallstream is the full-time Branch Librarian. Daisy Hernandez is the full-time Clerk I. Christina Miramontes is the part-time Library Assistant. The Mariners Branch Library provides part-time Clerk coverage and Mikaela Malsy has been working in this capacity since April 2024. Anthony Duhamel is the part-time Page. Facility Maintenance The CdM Branch follows routine maintenance schedules, which continued throughout the evaluation period. There are no other areas of concern as the building is very new and has been well-maintained. Summary Comments The Corona del Mar Branch provides the community with a great collection of materials, an inviting space, a variety of services, and programming for all ages. Our staff knows our regular patrons by name, and we provide consistent service by making sure we all know how to assist them with anything from checking out materials, downloading digital content, printing from a device, or finding the latest bestseller. This coming year I look forward to continuing to develop Branch programming and promoting library collections by implementing new readers advisory strategies. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). 31,461 34,965 41,487 0 50,000 TOTALS Circulation YTD 21/22 YTD 22/23 YTD 23/24 48 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT July 15, 2024 Agenda Item No. 8 ABSTRACT: At its May 20, 2024 regular meeting, the Board of Library Trustees passed a motion with a vote of 4-1-0- 0 to not approve the Balboa Branch Library as the site placement for A Novel Idea. At its June 17, 2024 regular meeting, then Board of Library Trustees Chair Paul Watkins requested a straw poll vote to reconsider the motion made at the May meeting and to bring this agenda item back at the July 15, 2024 meeting for another vote. With four trustees present, the straw poll vote passed 4-0. RECOMMENDATION: Staff recommends the Board of Library Trustees approve the new Balboa Branch Library as the site placement for the sculpture, A Novel Idea, by Craig Gray. DISCUSSION: A Novel Idea, by Craig Gray, is one of the works featured in Phase VII of the Newport Beach Sculpture Exhibition in Civic Center Park. Newport Beach resident Nancy Gardner has acquired the piece and is offering it on permanent loan to the City of Newport Beach. The City Arts Commission approved the permanent loan of the sculpture at its April 11, 2024 meeting. At their May 9, 2024 meeting, the City Arts Commission approved to recommend that the sculpture be placed at the new Balboa Branch Library location. City Council approved a design concept layout for the new facility at its May 14, 2024 meeting. The approved design includes a Library Entry Plaza. The City Arts Commission recommends that A Novel Idea be installed in the Library Entry Plaza upon construction completion of the new facility. Staff have coordinated with the City’s Public Works Department to store the sculpture during the construction project. Storing the piece, rather than temporarily siting the work, reduces costs and prevents risk of damage by decreasing the amount of times the sculpture must be disassembled, relocated, and reassembled. Staff will present this recommendation to City Council for final approval. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Approval of Site Placement for A Novel Idea by Craig Gray 49 Approval of Site Placement for A Novel Idea by Craig Gray July 15, 2024 Page 2 NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A: A Novel Idea by Craig Gray ATTACHMENT B: Balboa Branch Library Design Concept 50 ATTACHMENT A ARTIST NAME: CRAIG GRAY A Novel Idea Size: 5’ x 1’ 4” x 1’ 6” Medium: Granite Image: 51 BA L B O A B R A N C H L I B R A R Y —FL O O R P L A N O P T I O N 1 A ATTACHMENT B - Balboa Branch Library Design Concept 52 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT July 15, 2024 Agenda Item No. 9 RECOMMENDATION: Staff recommends that the Board of Library Trustees review Council Policy I-1, Library Service Policy and suggests no revisions be brought forth to City Council. DISCUSSION: Council Policy I-1 is the only City Council Policy related to the Library. The brief policy currently states, “All policies proposed to be adopted by the Board of Library Trustees should first be submitted to the City Council for review.” In practice, staff submits proposed revisions to existing Library policies and new Library policies to the City Attorney’s Office prior to Board of Library Trustees approval to determine compliance with Federal, State, and local law. The City Attorney’s Office provides legal advice and services to support the City Council, the City Manager and all City departments, Boards, Commissions and Committees in achieving the City Council’s goals while limiting risk and costs to the taxpayers. The Board of Library Trustees, appointed by City Council, is a policy-making board responsible for the administration of City libraries. Library policies, while subject to review by the City, are made and approved by the Board of Library Trustees and implemented by staff. The Board of Library Trustees, which is charged with administration of the Library, can suggest revising this policy as necessary and can recommend any revisions go before City Council for approval. The Board last reviewed Council Policy I-1 on July 18, 2022, with no changes suggested. Similarly, staff does not recommend revising the policy during this review. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A: Council Policy I-1, Library Service Policy ATTACHMENT B: Board of Library Trustees’ Council Policy I-1 Review History TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Library Service Policy (Council Policy I-1) 53 I-1 LIBRARY SERVICE POLICY All policies proposed to be adopted by the Board of Library Trustees should first be submitted to the City Council for review. History Adopted O-2 – 2-25-1974 (“Future Library Service”) Amended O-2 – 11-11-1974 Amended O-2 – 11-27-1978 Amended O-2 – 2-9-1981 Adopted O-4– 3-27-1984 (“Mission Statement”) Amended O-2 – 10-22-1990 (renaming to “Branch Service Policy”) Amended O-4 – 10-22-1990 Amended O-2 – 2-10-1992 (incorporating O-4) Amended O-2 by Board of Library Trustees – 8-17-1993 Amended O-2 – 1-24-1994 (changed to I-14) Amended I-14 – 4-8-2003 (changed to I-1) Amended I-1 – 9-27-2011 Amended I-1 – 8-8-2017 ATTACHMENT A 54 Board of Library Trustees Review History – Council Policy I-1, Library Service Policy Reviewed by Board of Library Trustees – 7-20-2020; no changes suggested Reviewed by Board of Library Trustees – 7-18-2022; no changes suggested Reviewed by Board of Library Trustees – 7-15-2024; no changes suggested ATTACHMENT B 55 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT July 15, 2024 Agenda Item No. 10 ABSTRACT: An adjusted schedule for this holiday period will enable the Library to provide appropriate staffing levels for public service while accommodating staff leave requests. Library usage is typically low during the winter holidays, and the adjusted schedule will have minimal impact on Library patrons. RECOMMENDATION: Staff recommends that the Board of Library Trustees adopt the following proposed holiday hours: All locations close at 1 p.m. on Tuesday, December 24 All locations closed on Wednesday, December 25. All locations close at 6 p.m. Thursday, December 26 and Monday, December 30. All locations close at 1 p.m. on Tuesday, December 31 All locations closed on Wednesday, January 1. Normal schedule resumes on Thursday, January 2. DISCUSSION: As an organization that operates seven days a week at multiple locations, the Newport Beach Public Library differs from the majority of City departments, who operate Monday through Friday. For the last 15 years, the City of Newport Beach has closed certain administrative offices and programs during the work week between the Christmas and New Year’s holidays with the exception of Library, Police, Fire, Utilities, Harbor, and Public Works. In compliance with the City’s MOU with employee bargaining units, the City observes a half-day holiday closure on Christmas Eve and New Year’s Eve and a full-day holiday closure on Christmas Day and New Year’s Day. City staff assigned to offices which close between Christmas and New Year’s typically use personal leave time for the remaining non-holiday closures. Library management recommends that all locations close at 1 p.m. on Tuesday, December 24 and Tuesday, December 31 and all day on Wednesday, December 25 and Wednesday, January 1. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Proposed Library Schedule for Winter Holidays 2024 56 Proposed Library Schedule for Winter Holidays 2024 July 15, 2024 Page 2 Additionally, staff proposes to offer a 9 a.m. to 6 p.m. public services schedule at all locations on Thursday, December 26 and Monday, December 30. Maintaining open hours during the day and providing digital resources via the 24/7 Library eBranch provides the public with continued access to services. Typically, usage is low in the evenings during the holiday week. Normal hours will resume on Thursday, January 2, 2025. Library management expects that this schedule will have minimal impact on patrons while maintaining appropriate staffing levels and satisfying staff requests for leave. CENTRAL MARINERS BALBOA CORONA DEL MAR Current Proposed Current Proposed Current Proposed Current Proposed TUE DEC 24 9-1 9-1 9-1 9-1 9-1 9-1 9-1 9-1 WED DEC 25 Closed Closed Closed Closed Closed Closed Closed Closed THU DEC 26 9-9 9-6 9-9 9-6 9-6 9-6 9-6 9-6 FRI DEC 27 9-6 9-6 9-6 9-6 9-6 9-6 9-6 9-6 SAT DEC 28 9-6 9-6 9-6 9-6 9-6 9-6 9-6 9-6 SUN DEC 29 12-5 12-5 12-5 12-5 Closed Closed Closed Closed MON DEC 30 9-9 9-6 9-9 9-6 9-6 9-6 9-6 9-6 TUE DEC 31 9-1 9-1 9-1 9-1 9-1 9-1 9-1 9-1 WED JAN 1 Closed Closed Closed Closed Closed Closed Closed Closed Neighboring libraries and libraries considered our peers in terms of service population and budget have the following holiday closure schedule: Orange County Libraries:  Anaheim Public Library - closed 12/25 and 1/1/2025  Buena Park Library District - closed 12/24, 12/25, 12/31, 1/1/2025  Fullerton Public Library – closed 12/24 – 1/1/2025  Huntington Beach Public Library – closed 12/24, 12/25, 12/31, 1/1/2025  Mission Viejo Public Library - closed 12/24, 12/25, and 1/1/2025  Orange County Law Library – closure dates TBD  Orange County Public Library – closed 12/25 and 1/1/2025  Orange Public Library – closure dates TBD  Placentia Library District - closed 12/24, 12/25, 12/31, and 1/1/2025  Yorba Linda Public Library – closed 12/24, 12/25, 12/31, 1/1/2025 57 Proposed Library Schedule for Winter Holidays 2024 July 15, 2024 Page 3 Peer Libraries:  Carlsbad Public Library – closed 12/25 and 1/1/2025  Cerritos Public Library – closed 12/24, 12/25, and 1/1/2025  Mountain View Public Library – closed 12/24, 12/25, 12/26, 12/31, and 1/1/2025  Palo Alto Public Library – closed 12/25 and 1/1/2025  Santa Monica Public Library – closed 12/24, 12/25, and 1/1/2025 NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A: City of Newport Beach 2024 Employee Calendar 58 JANUARY Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 FEBRUARY Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 MARCH Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 25 26 27 28 29 30 PAY DAY APRIL Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 MAY Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 JUNE Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 24 25 26 27 28 29 JULY Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 AUGUST Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 SEPTEMBER Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 OCTOBER Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 NOVEMBER Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 DECEMBER Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 2431 2330 PAY PERIOD ENDSOBSERVEDHOLIDAY COUNCILMEETING ATTACHMENT A ATTACHMENT A 59 Jerold D Kappel, CEO Newport Beach Public Library Foundation Memo To: Library Trustees From: Jerold D Kappel, CEO cc: Date: July 10, 2024 Re: Library Foundation Report 1.The Foundation presented 48 events this fiscal year, including 8 Witte Lectures, 4 Library Live,3 Spotlight on Science, 12 Financial Workshops, 8 Medicine in Our Backyard, 9 BookDiscussion Group, 2 donor events, 2 capital campaign events. a.Of the public programs, 32 were free and open to the public. b.Total attendance for all programs exceeded 6,000. 2.The 2025 season Witte Lectures and Library Live were announced to the Foundation membersby eblast on July 3. It also included the opportunity for Foundation members to purchase aseason pass for either or both Library Live and Witte Lecture Series. a.As of this date, 125 season passes have been purchased for the two series. b.Individual tickets for Library Live go on sale September 1. Individual tickets for WitteLectures go on sale October 1. 3.Witte Lecturers are: journalist and New York Times columnist Bret Stephens; sports reporter and columnist Christine Brennan; homeland security expert Juliette Kayyem; and attorney andadvocate for criminal justice reform, Chris Fabricant. 60 2 4. Library Live authors include: Bonnie Garmus (Lessons in Chemistry); Rosanna Xia (California Against the Sea: Visions for our Vanishing Coastline); Javier Zamora in conversation with Gustavo Arellano (Solito: Home, Identity, and the Immigrant Experience); and Viet Thanh Nguyen (A Man of Two Faces: A Memoir, A History, A Memorial and The Sympathizer.) a. The Bonnie Garmus event will be held on a Friday after the Library closes and it will be on the lawn for seating of up to 500 people. 5. The video recordings of this season’s Witte Lectures and Library Live are available for Foundation members for three months starting June 15. Note that the authors’ contracts now stipulate that video recordings should be behind a paywall. Having the recordings available for Foundation members satisfies that restriction. a. All Medicine in Our Backyard and Spotlight on Science video recordings are always available for free on the Foundation’s website. 6. The Foundation has now raised $9.2 million in gifts and gift commitments toward its $12 million goal, which is 50% of the cost of the construction of Witte Hall. The Foundation deposited $7.1 million into an escrow account to initiate the construction of the Hall. a. The construction camera video is updated every 7-10 days and is available on the Witte Hall webpage on our website. https://nbplf.foundation/witte-hall/ b. The Foundation is underwriting the cost of the capital campaign for Witte Hall. By the end of this fiscal year, the Foundation will have spent over $100,000 to fund the campaign. c. The Kids Marketplace, proposed by Erin Grody Kingsley, a member of the Beyond Book Campaign Committee, took place on Sunday June 23 from 2-4pm. The event was held in the Friends Room and (what is left of) the Bamboo Courtyard. Children set up booths to sell crafts, snacks, and other goodies. There were ice cream and coffee vendors and a “Hawks on Hands” naturalist presentation. It was free and open to all children (accompanied by an adult). We also promoted the Summer Reading Program and kids signed up for library cards. 7. The Summer Solstice event on June 12 honoring Jene Witte, founding sponsor of the Witte Lecture Series, was very successful with over 160 in attendance. Unfortunately, Jene Witte passed the following week. a. Bookmark has been delayed due to the passing of Jene Witte. There will be an “in memoriam” piece in Bookmark because we highlight the Summer Solstice 8. The July Board Meeting of the Library Foundation was on Monday June 8. The draft Y2024 financials were presented to the Board. Also at this meeting, the Board approved a revised Investment Policy. 9. The Foundation is continuing to promote legacy giving to the Foundation. The Foundation established The Elizabeth and John Stahr Legacy Society to honor those who have left an Estate Gift to the Foundation and those who have stated the intent to provide one in the future. The goal of this campaign is to build the endowment to $5 million, assuring an annual contribution to the Library of over $200,000. 61