HomeMy WebLinkAbout06 - Storm Drain System Upgrades - Award of Contract No. 9148-1 (23D02)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
July 23, 2024
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Mike Sinacori, Assistant City Engineer - 949-644-3342
msinacori@newportbeachca.gov
TITLE: Storm Drain System Upgrades — Award of Contract No. 9148-1
(23D02)
The City of Newport Beach has received construction bids for the Storm Drain System
Upgrades project and requests City Council approval to award the construction contract
to PALP, Inc. dba Excel Paving Company of Long Beach. This project will install drainage
improvements at two areas within the City of Newport Beach — Iris and Jasmine Avenues
and Port Edward Circle. Storm drainpipes will be installed at both areas to alleviate
drainage concerns for nearby residents.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15304 (minor alterations in the condition of land, water, and/or
vegetation) of the CEQA Guidelines, as the project only entails minor trenching without
removal of healthy, mature trees; installation of storm drain and subdrain pipe; and
backfilling to restore the original surface;
b) Approve the project plans and specifications;
c) Award Contract No. 9148-1 to PALP, Inc. dba Excel Paving Company for the total bid
price of $463,828 for the Storm Drain System Upgrades project, and authorize the
Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $92,000 (approximately 20% of the total bid) to cover the
cost of unforeseen work not included in the original contract.
DISCUSSION:
At the dead-end street ends of Iris Avenue and Jasmine Avenue, above Bayside Drive in
Corona del Mar, water collects during storm events and has caused minor flooding in
surrounding areas. Improving the storm drain systems at the end of these streets will
alleviate resident concerns and allow drainage to discharge to Bayside Drive properly.
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Storm Drain System Upgrades — Award of Contract No. 9148-1 (23D02)
July 23, 2024
Page 2
On Port Edward Circle, continuous groundwater drainage from residential properties
currently dispenses into the street gutter via curb drains. Due to the flat grades of the
street, the gutter stays wet and has caused growth of algae, contributing to vector
concerns. This project will install subdrain pipes directly connected to the residential curb
drains and along Port Edward Circle. The drain will tie into the existing subdrain system
located on Newport Hills Drive East.
At 10 a.m. on June 26, 2024, the City Clerk opened and read the following bids for this
project:
BIDDER
TOTAL BID AMOUNT
Low
Excel Paving
$ 463,828.00
2nd
Beador Construction Company, Inc.
$ 498,700.00
3rd
Dominguez General Engineering, Inc.
$ 513,490.00
4th
Wri ht Construction Engineering Corp.
$ 561,801.00
5th
HZS Engineering and Construction
$ 597,321.00
6th
CEM Construction Corporation
$ 597,855.00
7th
TE Roberts Inc.
$ 640,632.00
8th
Bosco Constructors, Inc
$ 721,076.92
9th
GCI Construction, Inc.
$ 834,986.00
The City received nine bids for this project. The low bidder, PALP, Inc. dba Excel Paving
Company, possesses a California State Contractor's License Classification "A", as
required by the project specifications. A review of references for PALP, Inc. dba Excel
Paving Company shows satisfactory completion of similar contracts for the City and other
municipalities.
The low bid was approximately 16 percent above the engineer's estimate of $400,000.
The difference between the low bid and the engineer's estimate reflects the higher costs
of the metal beam guardrail, catch basin and parkway culvert installations, and PVC pipe.
The proposed project includes the installation of storm drain piping, catch basins, and
concrete pavement at the end of Iris and Jasmine Avenues; and the installation of a
subdrain system in Port Edward Circle that will connect to an existing subdrain line in
Newport Hills Drive East.
Pursuant to the contract specifications, the contractor will have 60 consecutive working
days to complete the work. Work is scheduled to start in September 2024.
The project plans and specifications will be available for review at the July 23, 2024 City
Council meeting or upon request.
FISCAL IMPACT:
The adopted FY2024-25 Capital Improvement Program budget includes sufficient funding
for the award of this contract. The following Neighborhood Enhancement and General
Fund funds will be expended:
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Storm Drain System Upgrades — Award of Contract No. 9148-1 (23D02)
July 23, 2024
Page 3
Account Description
Neighborhood Enhancement
General Fund
Proposed fund uses are as follows:
Vendor
PALP, Inc. dba Excel Paving
Company
PALP, Inc. dba Excel Paving
Company
Account Number Amount
53601-980000-23D02 $ 402,221
01201926-98000-25D02 154,607
Total: $ 556,828
Purpose Amount
Construction Contract $ 463,828
Construction Contingency $ 93,000
Total: $ 556,828
Staff recommends establishing $93,000 (approximately 20 percent of the total bid) for
contingency purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15304 (minor alterations in the
condition of land, water, and/or vegetation) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, as the project only entails minor trenching without
removal of healthy, mature trees; installation of storm drain and subdrain pipe; and
backfilling to restore the original surface.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
6-3
ATTACHMENT A
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NEWPORT HILLS DR E
PORT EDWARD CIR PROJECT AREA
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■ IRIS AVENUE & JASMINE AVENUE PROJECT AREAS
STORM DRAIN SYSTEM UPGRADES CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP C-9148-1 7/23/24