Loading...
HomeMy WebLinkAboutCity Arts Commission 08-08-2024 Meeting Agenda PacketCITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Newport Beach Central Library - Small Conference Room 1000 Avocado Avenue, Newport Beach CA 92660 Thursday, August 8, 2024 - 5:00 PM City Arts Commission Members: Melissa Kandel, Chair John Blom, Vice Chair Heather Ignatin, Secretary Maureen Flanagan, Commissioner Barbara George, Commissioner Wayan Kaufman, Commissioner Vanessa Moore, Commissioner Staff Members: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the City Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The public can submit questions and comments in writing for the City Arts Commission to consider. Please send them by email to the Library Services Department at ArtsCommission@newportbeachca.gov by Wednesday, August 7, 2024, at 4:00 p.m. to give the City Arts Commissioners time to consider your comments. All emails will be made part of the record. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.PLEDGE OF ALLEGIANCE IV.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. August 8, 2024 Page 2 City Arts Commission Meeting V.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. VI.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Approval of Minutes of the July 11, 2024, City Arts Commission Meeting Draft of 07/11/2024 Meeting Minutes1. Draft of 07-11-2024 Meeting Minutes B.Consent Calendar Items Financial Report2. Review of financial information. End of Year FY 2023-24 Financial Report FY 2024-25 July Financial Report Cultural Arts Activities3. Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. July Cultural Arts Activities VII.CURRENT BUSINESS A.Items for Review and Possible Action Ad Hoc Subcommittee and Liaison Appointments4. City Arts Commission Chair Melissa Kandel will assign Ad Hoc Subcommittee and Liaison Appointments for Fiscal Year 2024-25. Ad Hoc Subcommittee Appointments Staff Report August 8, 2024 Page 3 City Arts Commission Meeting Sculpture Exhibition in Civic Center Park Budget Update5. Staff will present a budget update of the Sculpture Exhibition in Civic Center Park for Phases VII, VIII, and IX. Sculpture Exhibition Budget Update Staff Report Attachment A B.Monthly Reports Newport Beach Arts Foundation Liaison6. Chair Melissa Kandel VIII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) IX.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. X.ADJOURNMENT CITY OF NEWPORT BEACH CITY ARTS COMMISSION MINUTES Newport Beach Public Library 1000 Avocado Avenue, Newport Beach, CA 92660 Thursday, July 11, 2024 – Regular Meeting City Arts Commission Members: Maureen Flanagan, Chair Barbara George, Secretary John Blom, Commissioner Heather Ignatin, Commissioner Melissa Kandel, Commissioner Wayan Kaufman, Commissioner Vanessa Moore, Commissioner Staff Members: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant DRAFT I. CALL MEETING TO ORDER Chair Maureen Flanagan called the City Arts Commission Regular Meeting to order at 5:00 P.M. II. ROLL CALL Commissioners Present: Chair Maureen Flanagan Secretary Barbara George (left meeting early) Commissioner John Blom Commissioner Heather Ignatin Commissioner Melissa Kandel Commissioner Wayan Kaufman Commissioner Vanessa Moore Commissioners Absent: Staff Present: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant Chair Maureen Flanagan asked each Commissioner to introduce themselves and provide information on why they were interested in joining the City Arts Commission. III. PLEDGE OF ALLEGIANCE Chair Flanagan led the Pledge of Allegiance. IV. ELECTION OF OFFICERS The City Arts Commission nominated and elected Commissioners to serve as Chair, Vice Chair, and Secretary for Fiscal Year 2024-25. 4 City Arts Commission Meeting July 11, 2024 Page 2 Cultural Arts Assistant Camille Escareal-Garcia managed the elections of the officers for the City Arts Commission (CAC). Nominations were completed by vocal recommendations by CAC; votes were conducted on paper ballots which were read aloud by Cultural Arts Assistant Escareal-Garcia. Library Services Director Hartson formally announced the results. Nominations for Chair: Commissioner Kaufman nominated Commissioner George (seconded by Flanagan) Commissioner Blom nominated Commissioner Kandel (seconded by Ignatin) Commissioner Kandel received 4 votes (Blom, Ignatin, Kandel, Moore) Commissioner George received 3 votes (Flanagan, George, Kaufman) Commissioner Melissa Kandel was voted in as Chair and took over running the rest of the meeting. Nominations for Vice Chair: Commissioner Kandel nominated Commissioner Blom (seconded by Ignatin) Commissioner George nominated Commissioner Kaufman (seconded by Flanagan) Commissioner Blom received 4 votes (Blom, Ignatin, Kandel, Moore) Commissioner Kaufman received 2 votes (George, Flanagan) 1 abstained vote (Kaufman) Commissioner John Blom was voted in as Vice Chair. Nominations for Secretary Commissioner George nominated Commissioner Flanagan (seconded by Kaufman) Commissioner Kandel nominated Commissioner Ignatin (seconded by Moore) Commissioner Flanagan received 3 votes (Flanagan, George, Kaufman) Commissioner Ignatin received 4 votes (Blom, Ignatin, Kandel, Moore) Commissioner Heather Ignatin was voted in as Secretary. V. NOTICE TO THE PUBLIC – Read by Chair Melissa Kandel VI. PUBLIC COMMENTS None VII. CONSENT CALENDAR A. Approval of Minutes of the June 13, 2024, City Arts Commission Meeting 1. Draft of 6/13/24 Minutes Chair Kandel requested edits, changes, or deletions of the minutes, and made a change as listed below. Chair Kandel opened the item for public comments, but there were none. • Handwritten Page 6: “Commissioner Kandel inquired about the Fiscal Year (FY) 2023-24 Cultural Arts Grant applicants South Coast Repertory and Laguna Playhouse and if staff had ever received the list of schools their programs served.” 5 City Arts Commission Meeting July 11, 2024 Page 3 to be changed to “Commissioner Melissa Kandel inquired about the Fiscal Year (FY) 2023-24 Cultural Arts Grant applicants South Coast Repertory and Laguna Playhouse and if staff had received confirmation that their programs served the citizens of Newport Beach.” B. Consent Calendar Items 2. Financial Report Review of financial information. Library Services Director Melissa Hartson reported most of the expenses for the year were documented on Handwritten Pages 12-14 of the Agenda Packet. Some of the expenses for the Art Exhibition were disbursed on the last day of the fiscal year, those will be reflected in the final summary at the August meeting. Chair Kandel inquired about the budget process for the next Fiscal Year (FY). Library Services Director Hartson explained the new budget was determined last year and remained unchanged from the prior year. The CAC will work together with staff on the disbursement of funds for the 2024-2025 programming throughout the year, along with the planning of the 2025-2026 FY budget. Vice Chair John Blom asked about the bills that were still outstanding for the 2023-2024 FY, and the lack of marketing expenses disbursed since September. Library Services Director Hartson stated that outstanding bills included rentals and prize awards for the Art Exhibition. Regarding the lack of expenses taken from the Advertising Budget, she replied that those marketing expenditures are posted in the Programming Budget as there was no more funding in the Advertising Budget. Commissioner Vanessa Moore asked if that was something they could change in the upcoming year. Library Services Director Hartson explained that the City Council had allocated the funding based on particular accounts designated on the budget, they can re-evaluate it as needed. Vice Chair Blom questioned why they couldn’t take the advertising that was put into the Programming Budget and add it to the Advertising Budget. He cited that the Advertising Budget was listed as being $510 dollars in the negative and inquired where that money would come from. Library Services Director Hartson stated that would balance out on the bottom line based on some of the other budget categories. Vice Chair Blom also inquired about the unused grant funding. Library Services Director Hartson confirmed that is the City’s money that was allocated by City Council for the use of grants only, money transferred between budget accounts for reallocation require City Council approval. Most of the budget will have been used after all the expenditures have been paid for the Sculpture Exhibition and Art Exhibition, any funding not used from the revenue account transfers back into the City’s General Fund Account. Chair Kandel inquired about the $1,850.40 spent on advertising this current fiscal year. She called the LA Times about some of the ads for cultural arts programs were running, and they couldn’t find the account and she questioned if those funds could be better spent in another way for next year’s budget since advertising performance reports are unavailable. Library Services Director Hartson responded that is an assessment staff and 6 City Arts Commission Meeting July 11, 2024 Page 4 the Commission could review and consider other areas that could benefit from advertising. There are other publications used as well. Chair Kandel commented that if the past advertisement funds were not an effective use of the CAC advertising funds, this could potentially open the door for the Publicity and Marketing Ad Hoc Subcommittee to recommend other marketing strategies. Chair Kandel opened the item for Public Comment, there were none. 3. Cultural Arts Activities Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Library Services Director Hartson reported the Central Library Art Gallery is hosting a beautiful and extensive collection of needlepoint art by local artist Dorothy Grettenberg-Handy, whose family has a longstanding history in the City of Newport Beach. Her work will continue in the gallery through July 26th. Another ten pieces were successfully installed in the Sculpture Exhibition for Phase IX. Phases VIII and IX are now on display throughout Civic Center Park. Saturday, June 29, the City Arts Commission presented the 57th Annual Newport Beach Art Exhibition. There were lines of people waiting to get in before it opened. The first concert of the Summer Concert Series will be on July 21 at the Civic Center Green at 6:00 p.m., featuring Radio Rebels. Various commissioners commended and thanked staff for working so hard and doing such a great job at the Art Exhibition. Chair Kandel opened the floor to public comments, there were none. Motion made by Vice Chair John Blom, seconded by Secretary Heather Ignatin, and carried 6-0-0-1 (with Commissioner George absent) to accept the Consent Calendar. VIII. CURRENT BUSINESS A. Items for Review and Possible Action 4. Ad Hoc Subcommittee and Liaison Appointments Staff will present a list of City Arts Commission Ad Hoc Subcommittees and Liaison Appointments for the City Arts Commission to review. Library Services Director Hartson presented a list of Ad Hoc subcommittees and Liaison appointments for the CAC to review with a description of the responsibilities of each; the list can be found on Handwritten Pages 19-20. Chair Kandel noticed two subcommittees were missing from the list, the Public Relations & Marketing Ad Hoc and the Sculpture Exhibition Ad Hoc subcommittees and expressed an interest in both subcommittees continuing. She had some additional recommendations and requested information on that process. Library Services Director Hartson answered that could be discussed offline and return on the August Agenda for the Chair to make the appointments. 7 City Arts Commission Meeting July 11, 2024 Page 5 Vice Chair Blom suggested any commissioners seeking appointment email Chair Kandel prior to the August meeting. Chair Kandel expressed that she was interested in hearing from Commissioners what interested them about the subcommittee appointments they were volunteering for, if they wanted to share that in their emails to her. Chair Kandel opened the item for Public Comment, but there was none. The report was received and filed. 5. Sculpture Exhibition in Civic Center Park The Sculpture Exhibition Ad Hoc Subcommittee will present an update from its June meeting regarding Phase X of the Sculpture Exhibition in Civic Center Park. Vice Chair Blom reported the Subcommittee’s recommendation was to keep the current structure of the Sculpture Exhibition, ten sculptures installed for two years. Commissioner Flanagan explained the process and past work of the subcommittee and provided details regarding City Council’s stance on the lack of budget increase. Chair Kandel referenced Handwritten Page 21 and explained there was an attached overview of the funding for the Sculpture Exhibition. The Newport Beach Arts Foundation has generously donated $10,000 for the past two phases to support a portion of the artists honorariums. The mission of the subcommittee was to overview the process, look at the structure of the program, and find possible options to help mitigate funding shortfalls. At the last CAC meeting there was a motion to push that discussion to this meeting, Chair Kandel inquired what the deadline is for taking Phase X recommendations to City Council. Library Services Director Hartson answered that staff looks to present the information to City Council in the fall. The goal is to make sure the recommendations are solid so City Council can weigh their options. This report is also a receive and file and was for the purpose of bringing the new commissioners up to speed in the process. Secretary Ignatin asked for a breakdown of the City’s budget for the Sculpture Exhibition and the actual costs of past phases for the past three years. She asked for more details about the funding adjustments from Programming and Professional Services budgets to help support the Sculpture Exhibition, and what programs/services have past Commissions needed to scale back on due to these funding adjustments. Library Services Director Hartson responded with the information for the adjustments from programming and Professional Services budgets, the list of programs that fell short in order to help fund the Sculpture Exhibition and which City sculptures require maintenance. Commissioner Flanagan noted that new programs were unable to be implemented as funds were used to make up the Sculpture Exhibition’s shortage of funding last year. New programs can’t be added due to budget constraints, and performances from larger groups such as Pacific Symphony and Shakespeare in the Park were also discontinued. Commissioner Kaufman mentioned that the CAC used to run children’s programs with art vendors and the plans for a Plein Air event also fell through. 8 City Arts Commission Meeting July 11, 2024 Page 6 In response to Secretary Ignatin’s questions about the cleaning of City owned sculptures, Library Services Director Hartson added that different pieces require different maintenance from art restoration for thorough cleanings to basic scrubs. The past two years staff have submitted program enhancement requests through the City’s Finance Committee and City Council for the Sculpture Exhibition program and the Cultural Arts grants, neither were approved. Commissioner Kaufman inquired about a budget set aside for children’s programming with $10,000 of restricted funds and if those funds could be used to support the Sculpture Exhibition Phase X. Library Services Director Hartson stated she would have to look into what the stipulations were for those funds. Chair Kandel mentioned she would also like to look into the cost of the honorarium amounts. In researching other similar programs in other cities, she found precedent for other amounts ranging from $1,000 to $2,000. It could be reasonable to lower the overall funds needed if they lowered the honorariums, and potentially support local artists rather than artists not in the area. Chair Kandel requested the subcommittee look into what could lower the costs of the project. Vice Chair Blom noted the City’s webpage for “Opportunities for Artists” states the honorariums range from $2,000 to $5,000 on the Sculpture Exhibition, they’ve already set a precedent for posting $2,000. Commissioner Moore agreed local artists would bring more community interest. Vice Chair Blom believed that more publicity is needed. Chair Kandel emphasized the need for connection with local community by using local artists and with lower honorariums they could instead offer a strong marketing package to selected artists. The local connection is what could help ground the program and breathe new life into it while also lowering the costs. Commissioner Moore felt the Art Exhibition could benefit from having scheduled docent tours through the Sculpture Exhibition during the event. Chair Kandel moved the item to a date uncertain for continued CAC discussion and recommendations and opened the item for Public Comment. Jim Mosher, Newport Beach resident, commented he thought this item was continued from the prior meeting for the subcommittee to formulate how the current program could be funded but also to have more concrete numbers for alternatives two and three, even though they are not the recommendation. The City Council did express interest at their planning session about ways to scale back. If they showed City Council that there is not a substantial amount of savings by scaling back the Sculpture Exhibition, it might bolster their recommendation. He also wondered if the subcommittee made any progress on the costs of those two scaled back options and if it proved any savings. Commissioner Flanagan responded they did not. 9 City Arts Commission Meeting July 11, 2024 Page 7 B. Monthly Reports 6. Newport Beach Art Exhibition Ad Hoc Subcommittee Commissioner Maureen Flanagan Commissioner Flanagan reported that the Exhibition had already been discussed and there was nothing else to add to her report. Chair Kandel opened the item for Public Comment, there were none. 7. Newport Beach Art Foundation Liaison Commissioners Barbara George and Maureen Flanagan Commissioner Flanagan commented that she had not attended the most recent Art Foundation meeting and had nothing to report. Chair Kandel opened the item for Public Comment, there were none. IX. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Commissioner Flanagan attended the Newport Beach Sister City Association’s presentation for the 40th anniversary of the City’s sister city relationship with Okazaki, Japan. She stated that the presentation was wonderful. The Okazaki delegates were such gracious people and so excited to be there. Future Agenda Items: Secretary Ignatin requested staff bring back a budget update at the August meeting for the Sculpture Exhibition including all the reallocation of funds, the Arts Foundations contributions, and the General Fund contributions for the past three years. Vice Chair Blom would like to add to the next Agenda the possibility of sponsorships to help fund the Sculpture Exhibition. Library Services Director Hartson responded that staff have asked for a request for attorney services on that, they are waiting for the City Attorney’s Office at this point. Chair Kandel inquired if sponsorships would include the CAC being part of any existing event or adding something to an existing event within the city in order to enhance the programming. Commissioner Kaufman brought up that supporting existing programs was the purpose of the cultural arts grants program, as the awarded nonprofits use the City to help support outside organizations and their events, examples being the Baroque Music Festival and the Newport Beach Film Festival. 10 City Arts Commission Meeting July 11, 2024 Page 8 Chair Kandel requested more information on how the CAC promotes the grants, noting that the same seven organizations keep applying. Promoting it to other organizations could perhaps open up some new partnerships. X.PUBLIC COMMENTS ON NON-AGENDA ITEMS Gianna D’Egidio, Newport Beach resident and poet, spoke about the proposal she presented to City Council for a poet laureate program in the City of Newport Beach. After speaking with the Mayor, they suggested she come to the CAC meeting and talk to the Commission about it as well. She shared her proposal in writing with each Commissioner and talked about the benefits of that type of program. A poet laureate program would promote poetry and be a storyteller for the City and an Ambassador for the arts. She would be willing to volunteer her time for two years to set a precedent and help the Commission set up a program. Jim Mosher, Newport Beach resident, commented that the CAC does have by-laws and asked for more clarification on what the role of the Secretary is. He noted the by-laws have not been reviewed in over ten years. City Council previously assigned all boards and commissions to revise and shorten the language of their policies, and he felt there was important language that was already deleted from previous revisions. XI.ADJOURNMENT – 6:09 P.M. The next meeting for the City Art Commission is scheduled for Thursday August 8, 2024in the Central Library’s Small Conference Room. 11 As of August 1, 2024 ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES Programming 60,500.00$ 07/07 Alliant Insurance Services 1,834.00 58,666.00 Cultural Arts events insurance 07/14 Office Depot 21.77 58,644.23 Office supplies07/14 Sully Entertainment Group 3,250.00 55,394.23 The Sully Band (COTG 07-23-2023) 07/21 DJE Sound & Lighting Inc.4,131.11 51,263.12 COTG sound (The Sully Band) 07/28 Lynn Nicholson 3,250.00 48,013.12 Tijuana Dogs (COTG 09-24-2023) 07/31 Gotprint.com 206.69 47,806.43 COTG concert banners 07/31 Gotprint.com 221.73 47,584.70 COTG Rack cards 07/31 Gotprint.com 592.40 46,992.30 Sculpture Exhibition brochures 08/04 DJE Sound & Lighting Inc.4,131.11 42,861.19 COTG sound (Tijuana Dogs) 08/04 Tracy Kiggen 646.00 42,215.19 COTG children's activities (The Sully Band) 08/10 Gotprint.com 141.11 42,074.08 Marina Park concert banner 09/01 Lynn Nicholson 3,250.00 38,824.08 Boys of Summer (COTG 09-24-2023) 09/01 Tracy Kiggen 646.00 38,178.08 COTG children's activities (Boys of Summer) 09/01 Tracy Kiggen 646.00 37,532.08 COTG children's activities (Tijuana Dogs) 09/01 Tracy Kiggen 646.00 36,886.08 Children's activities (Concert at Marina Park) 09/08 DJE Sound & Lighting Inc.4,131.11 32,754.97 COTG sound (Boys of Summer) 09/08 Office Depot 87.91 32,667.06 Sculpture Exhibition supplies 10/31 LA Times Media Group 200.10 32,466.96 Concert at Marina Park advertising 10/31 2S Publishing, LLC 100.00 32,366.96 Concert at Marina Park advertising 10/31 WESTAF 150.00 32,216.96 CallforEntry.org (CaFE) renewal11/03 Amazon.com 81.81 32,135.15 Student Art Exhibition supplies 11/03 Amazon.com 90.48 32,044.67 Student Art Exhibition supplies 12/31 Image360 South Bay 105.82 31,938.85 Sculpture Exhibition plaque 01/11 Kleenway Services, Inc.542.16 31,396.69 Janitorial Services for concert series 03/11 Fund Adjustment 13,000.00 18,396.69 Funds moved to Sculpture Exhibition Phase IX 03/14 Amazon.com 25.58 18,371.11 Student Art Exhibition supplies04/04 Alliant Insurance Services 571.00 17,800.11 NBAE Special Event Insurance 04/08 WESTAF 200.00 17,600.11 NBAE Call for entries ad 04/19 Amazon.com 27.67 17,572.44 Office supplies 05/09 Arts Orange County 300.00 17,272.44 SparkOC Advertising 05/15 Funds Adjustment (648.16)17,920.60 Transfer of Art Exhibition entry fees 05/30 Karen Pino 650.00 17,270.60 Children's activities (Art Exhibition) 05/30 Food Masters Inc 608.00 16,662.60 Mario's Pizza (Art Exhibition) 05/30 Art Installation Remedies 2,328.00 14,334.60 Art Installers for Art Exhibition 05/31 Gotprint.com 200.03 14,134.57 Art Exhibition Rack Card05/31 Gotprint.com 100.93 14,033.64 Art Exhibition Banners 05/31 Ralphs 575.00 13,458.64 Student Art Exhibition prizes 06/03 Funds Adjustment (3,075.86)16,534.50 Transfer of Art Exhibition entry fees 06/06 Nikrez LLC 1,006.34 15,528.16 Balloon Arch & Columns (Art Exhibition) 06/13 James Samimi 1,290.00 14,238.16 Musician (Art Exhibition) 06/20 Karen Raab 400.00 13,838.16 Guest Juror (Art Exhibition)06/27 Amazon.com 53.85 13,784.31 Art Exhibition supplies 06/27 Amazon.com 28.00 13,756.31 Art Exhibition supplies 06/27 Office Depot 45.79 13,710.52 Art Exhibition supplies 06/30 Lyons Security 324.00 13,386.52 Art Exhibition (security services) 07/18 Amazon.com 39.86 13,346.66 Art Exhibition supplies 07/18 Signature Party Rentals 2,119.54 11,227.12 Art Exhibition rentals07/18 Signature Party Rentals 5,686.02 5,541.10 Art Exhibition rentals 07/18 Tap Truck 672.00 4,869.10 Alcohol services for Art Exhibition 07/22 Gotprint.com 66.19 4,802.91 Large Art Exhibition Banner 07/22 LA Times Media Group 200.10 4,602.81 Art Exhibition advertising (public invite) 07/22 Gotprint.com 462.92 4,139.89 Sculpture Exhibition brochures 07/22 Bristol Farms 40.92 4,098.97 Flowers for Commissioners Little/Simon 07/22 OC Health Department 66.00 4,032.97 Special Event TFF permit fee 07/22 2S Publishing, LLC 187.50 3,845.47 Art Exhibition advertising (public invite) 07/22 2S Publishing, LLC 375.00 3,470.47 Art Exhibition advertising (public invite) 07/25 Art Exhibition Award Winner 200.00 3,270.47 Juror's Choice award 07/25 Art Exhibition Award Winner 300.00 2,970.47 1st place: Photography 07/25 Art Exhibition Award Winner 200.00 2,770.47 2nd Place: Photography 07/25 Art Exhibition Award Winner 100.00 2,670.47 3rd Place: Photography07/25 Art Exhibition Award Winner 300.00 2,370.47 1st Place: Painting 07/25 Art Exhibition Award Winner 200.00 2,170.47 2nd Place: Painting 07/25 Art Exhibition Award Winner 100.00 2,070.47 3rd Place: Painting 07/25 Art Exhibition Award Winner 300.00 1,770.47 1st Place: Drawing FY 2023-24Cultural Arts Division 08/02/2024 1 of 3 12 As of August 1, 2024 ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES FY 2023-24Cultural Arts Division 07/25 Art Exhibition Award Winner 200.00 1,570.47 2nd Place: Drawing 07/25 Art Exhibition Award Winner 100.00 1,470.47 3rd Place: Drawing 07/25 Art Exhibition Award Winner 300.00 1,170.47 1st Place: 3D Art 07/25 Art Exhibition Award Winner 200.00 970.47 2nd Place: 3D Art 07/25 Art Exhibition Award Winner 100.00 870.47 3rd Place: 3D Art 07/25 Art Exhibition Award Winner 100.00 770.47 People's Choice Award07/30 Kleenway Services, Inc.291.85 478.62 Art Exhibition day porter services TOTAL $60,500.00 $60,021.38 $478.62 City Grants 30,000.00$ 04/18 Baroque Music Festical, CdM 4,500.00 25,500.00 FY 2023-24 Cultural Arts Grants04/18 South Coast Repertory 5,000.00 20,500.00 FY 2023-24 Cultural Arts Grants 04/18 Balboa Island Improvement, Assoc.3,000.00 17,500.00 FY 2023-24 Cultural Arts Grants 04/18 Pacific Symphony 3,500.00 14,000.00 FY 2023-24 Cultural Arts Grants 04/18 Backhausdance 4,000.00 10,000.00 FY 2023-24 Cultural Arts Grants 05/09 Pacific Chorale 5,000.00 5,000.00 FY 2023-24 Cultural Arts GrantsTOTAL$30,000.00 $25,000.00 $5,000.00 Professional Services 22,300.00$ 08/17 TAVD Virtual Assistant 159.75 22,140.25 Transcription of Minutes (07/13) 08/17 Crown Building Services 825.00 21,315.25 Sculpture Maintenance 08/30 Svartifoss Corp.425.00 20,890.25 Art Installation (Jane Shehane exhibit) 09/14 TAVD Virtual Assistant 114.75 20,775.50 Transcription of Minutes (08/10)10/27 TAVD Virtual Assistant 96.75 20,678.75 Transcription of Minutes (09/10) 11/03 Svartifoss Corp.350.00 20,328.75 Art Installation (Sherry Marger exhibit) 11/17 TAVD Virtual Assistant 213.75 20,115.00 Transcription of Minutes (10/12) 12/01 Crown Building Services 825.00 19,290.00 Sculpture Maintenance 02/16 TAVD Virtual Assistant 220.50 19,069.50 Transcription of Minutes (11/09) 02/16 TAVD Virtual Assistant 171.00 18,898.50 Transcription of Minutes (12/14) 02/29 Crown Building Services 825.00 18,073.50 Sculpture Maintenance 03/11 Fund Adjustment 11,000.00 7,073.50 Funds moved to Sculpture Exhibition Phase IX 03/14 TAVD Virtual Assistant 150.75 6,922.75 Transcription of Minutes (01/11) 03/14 TAVD Virtual Assistant 281.25 6,641.50 Transcription of Minutes (02/08) 03/14 Caliber Signs & Imaging 325.00 6,316.50 Sculpture Maintenance 04/19 TAVD Virtual Assistant 195.75 6,120.75 Transcription of Minutes (03/08) 04/26 Svartifoss Corp.400.00 5,720.75 Art Installation (Laura Green)04/26 Svartifoss Corp.300.00 5,420.75 Art Installation (Lucie Galvin) 05/16 TAVD Virtual Assistant 173.25 5,247.50 Transcription of Minutes (04/11) 05/16 Gerard Basil Studios 425.00 4,822.50 Sculpture Maintenance 05/30 Crown Building Services 825.00 3,997.50 Sculpture Maintenance 06/07 Gerard Basil Studios 2,025.00 1,972.50 Sculpture Maintenance 06/27 TAVD Virtual Assistant 141.75 1,830.75 Transcription of Minutes (05/09)06/28 Svartifoss Corp.350.00 1,480.75 Art Installation (Dorothy Grettenberg Handy) 07/11 TAVD Virtual Assistant 182.25 1,298.50 Transcription of Minutes (06/13) 07/22 Image360 313.82 984.68 Sculpture Phase 9 plaques (payment 1 of 2) 07/22 Image360 313.81 670.87 Sculpture Phase 9 plaques (payment 2 of 2) TOTAL 22,300.00$ 21,629.13$ 670.87$ Sculpture Exhibition 135,000.00$ Phase IX 01/18 Arts Orange County 5,000.00 130,000.00 Project Management (1 of 7) 03/11 Funds Adjustment (13,000.00)143,000.00 Transfer of funds from Programming 03/11 Funds Adjustment (11,000.00)154,000.00 Transfer of funds from Professional Services 03/11 Funds Adjustment (10,000.00)164,000.00 Newport Beach Arts Foundation donation 03/14 Arts Orange County 5,000.00 159,000.00 Project Management (2 of 7) 03/14 Arts Orange County 5,000.00 154,000.00 Project Management (3 of 7) 04/11 Arts Orange County 5,000.00 149,000.00 Project Management (4 of 7) 05/03 Arts Orange County 5,000.00 144,000.00 Project Management (5 of 7) 05/23 Cynthia Debold 2,500.00 141,500.00 Phase IX Honorarium (1 of 2) 05/23 Matt Cartwright 2,500.00 139,000.00 Phase IX Honorarium (1 of 2) 05/23 Catherine Mary Daley 2,500.00 136,500.00 Phase IX Honorarium (1 of 2) 05/23 Pamela T. Ambrosio 2,500.00 134,000.00 Phase IX Honorarium (1 of 2)05/23 Vojtech Blazejovsky 2,500.00 131,500.00 Phase IX Honorarium (1 of 2) 05/23 Hilde DeBruyne 2,500.00 129,000.00 Phase IX Honorarium (1 of 2) 05/23 Doug Snider 2,500.00 126,500.00 Phase IX Honorarium (1 of 2) 05/23 Joseph M. Palumbo 2,500.00 124,000.00 Phase IX Honorarium (1 of 2) 05/23 Michele Moushey Dale 2,500.00 121,500.00 Phase IX Honorarium (1 of 2) 08/02/2024 2 of 3 13 As of August 1, 2024 ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES FY 2023-24Cultural Arts Division 06/07 Arts Orange County 5,000.00 116,500.00 Project Management (6 of 7) 06/20 Frieda Kathryn Slattery 2,500.00 114,000.00 Phase IX Honorarium (1 of 2) 06/30 Arts Orange County 89,000.00 25,000.00 Project Management (Encumbered) 06/30 Phase IX Artist Honorariums 25,000.00 0.00 Phase IX Honorariums (Encumbered)TOTAL $135,000.00 135,000.00$ $0.00 Advertising $ 1,340.00 07/31 2S Publishing, LLC.150.00 1,190.00 COTG advertising (07-23-23 Sully Band) 07/31 2S Publishing, LLC.150.00 1,040.00 COTG advertising (07-23-23 Sully Band) 07/31 LA Times Media Group 200.10 839.90 COTG advertising (07-23-23 Sully Band) 08/31 LA Times Media Group 200.10 639.80 COTG advertising (Postponed 08-20 concert)08/31 2S Publishing, LLC.150.00 489.80 COTG advertising (Postponed 08-20 concert) 08/31 2S Publishing, LLC.150.00 339.80 COTG advertising (Postponed 08-20 concert) 09/30 2S Publishing, LLC.150.00 189.80 COTG advertising (09-17-23 Boys of Summer) 09/30 2S Publishing, LLC.100.00 89.80 COTG advertising (09-17-23 Boys of Summer) 09/30 LA Times Media Group 200.10 (110.30)COTG advertising (09-17-23 Boys of Summer) 09/30 2S Publishing, LLC.100.00 (210.30)COTG advertising (09-24-23 Tijuana Dogs)09/30 2S Publishing, LLC.100.00 (310.30)COTG advertising (09-24-23 Tijuana Dogs) 09/30 LA Times Media Group 200.10 (510.40)COTG advertising (09-24-23 Tijuana Dogs) TOTAL $1,340.00 $1,850.40 -$510.40 REVENUES Special Events (NBAE)$ 0.00 03/19 WESTAF (CallforEntry.org)648.16(648.16) Art Exhibition February entry fees 04/05 Artist 633.1615.00 Entry refund 04/12 WESTAF (CallforEntry.org)1,576.38(943.22) Art Exhibition March entry fees 05/14 WESTAF (CallforEntry.org)3,724.02(2,147.64) Art Exhibition April entry fees 05/15 Fund Adjustment 3,075.86648.16 Transferred to Programming for Art Exhibition expenses 06/03 Fund Adjustment 3,075.86 Transferred to Programming for Art Exhibition expenses 06/17 WESTAF (CallforEntry.org)3,342.39(3,342.39) Art Exhibition May entry fees 06/28 Artist 3,307.3935.00 Entry refund 06/28 Artist 3,257.3950.00 Entry refund 06/28 Artist 3,222.3935.00 Entry refund 06/28 Artist 3,172.3950.00 Entry refund06/28 Artist 3,122.3950.00 Entry refund 06/28 Artist 3,072.3950.00 Entry refund 06/28 Artist 3,037.3935.00 Entry refund TOTAL $ 3,037.39 (3,037.39) BUDGET EXPENSES AVAILABLECultural Arts Totals $249,140.00 $240,463.52 $8,676.48 08/02/2024 3 of 3 0.00 14 As of August 1, 2024 ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES Programming 60,500.00$ 07/11 DJE Sound and Lighting 4,337.67 56,162.33 COTG Sound -07-21-2024 (Radio Rebels) 07/11 Rebel Music Entertainment 3,250.00 52,912.33 COTG Band - 07-21-2024 (Radio Rebels)07/25 Mr. Rock N' Roll Inc.3,250.00 49,662.33 COTG Band - 08-11-2024 (Wilbury Super Grou 07/25 DJE Sound and Lighting 4,337.67 45,324.66 COTG Sound - 08-11-2024 (Wilbury Super Gro 08/01 Alliant Insurance Services 2,506.00 42,818.66 Insurance for Concerts on the Green 08/01 Tracy Kiggen (ARTovator)958.00 41,860.66 Children's Activities - 07-21-2024 (Radio Rebels) & Business License Fee 08/01 Tracy Kiggen (ARTovator)615.00 41,245.66 Children's Activities - 08-11-2024 (Wilbury Super Group) TOTAL $60,500.00 $18,639.34 $41,245.66 City Grants 30,000.00$ TOTAL $30,000.00 $0.00 $30,000.00 Professional Services 23,000.00$ TOTAL 23,000.00$ $0.00 23,000.00$ Sculpture Exhibition 135,000.00$ Phase X TOTAL $135,000.00 $0.00 $135,000.00 Advertising $ 1,340.00 TOTAL $1,340.00 $0.00 $1,340.00 REVENUES Special Events (NBAE)$0.00 TOTAL $0.00 $0.00 BUDGET EXPENSES AVAILABLECultural Arts Totals $249,840.00 $18,639.34 $230,585.66 FY 2024-25Cultural Arts Division 08/01/2024 1 of 1 15 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT August 8, 2024 Agenda Item No. 3 CONCERTS ON THE GREEN: RADIO REBELS The Newport Beach Summer Concerts on the Civic Green kicked off on July 21 with 80s rock band, Radio Rebels. This high-energy, 80s rock and variety dance band were well-received, with nearly 3,000 attendees gathering on the Civic Green. Children’s activities, provided by ARTovator, included face painting and balloon animals and rounded out this family-fun event. The next concert will be on August 11, featuring rock and roll cover band Wilbury Super Group. SISTER CITY ARTWORK INSTALLED AT CENTRAL LIBRARY In honor of the 40th anniversary celebrating the Sister City Friendship with Okazaki, Japan, the Newport Beach Sister City Association (NBSCA) donated an artwork by artist Pierce Meehan to the City of Newport Beach. This piece, titled Invisible, is a companion piece to an artwork that was gifted to the Okazaki City Council and Mayor during the NBSCA’s visit to Japan. At the July 9 City Council meeting, Indivisible was presented to and approved by City Council for donation. The artwork was also approved to be on display at the Central Library Passport Office. The piece, measuring 40” x 40”, was installed in the Passport Office on Monday, July 29. TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Camille Escareal-Garcia, Cultural Arts Assistant TITLE: Cultural Arts Activities for July 2024 16 Cultural Arts Activities for July 2024 08/08/2024 Page 2 CENTRAL LIBRARY GALLERY EXHIBITS C.M. Evans was born and raised in Northern California and has lived in Southern California since 1999. Evans graduated from San Francisco State University with a BFA in Conceptual Design in 1991. He’s also spent a few years in Chicago, and some years in Minnesota where his works have been exhibited in various galleries and art shows. Currently he lives in Laguna Beach. When not making art, he works in the computer and technology field, testing cameras and helping develop video games. Evans has been creating art in a variety of mediums (writing, painting, drawing and sculpting) since he could pick up a pencil or crayon. His primary influences are Dada, Action Painting, and recycled materials. He takes particular inspiration from Ernst, Miro and Calder. “I create work with someone in mind, and though I do not know them, they are integral to the finished piece.” Evans states. “If you see my work, I hope you take from it an impression or experience, and later if you see the work again, something is different. Then the art is yours, it has gone beyond me. “ Artwork will be on display until September 20, 2024. UPCOMING CENTRAL LIBRARY GALLERY EXHIBITS: 2024: •Shant Beudjekian (Oil paintings): September 23 – November 15 •Faro Mojahedi (Photography): November 18 – January 10 2025: •Tianyi Wang (Photography): January 13 – March 7 •Liberty Dickinson (Acrylic paintings): March 10 – May 2 •Joan Gladstone (Giclées): May 5 – June 27 •Kathy Kehoe Bambeck (Puzzle Paintings): June 30 – August 22 •Joe Cladis (Lithographs): August 25 – October 27 CULTURAL ARTS CALENDER OF EVENTS: City Arts Commission (CAC) meetings are held at 5 p.m. on the second Thursday of each month. •Next meeting – Thursday, September 12, 2024 CONCERTS ON THE GREEN •August 11 – Wilbury Super Group (6-7:30 p.m.) •September 22 – AbSOULute (6-7:30 p.m.) CONCERT AT MARINA PARK •October 13 – Gotham City Swingers (4-5:30 p.m.) 17 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT August 8, 2024 Agenda Item No. 4 ABSTRACT: City Arts Commission Chair Melissa Kandel will assign the ad hoc subcommittee and liaison appointments for Fiscal Year 2024-25. DISCUSSION: An ad hoc subcommittee is a temporary advisory committee that is: 1. composed solely of less than a quorum of the City Arts Commission, 2. serves a limited or single purpose, 3. is not perpetual, 4. will be dissolved once its specific task is completed. The Chair of the City Arts Commission appoints ad hoc subcommittees. The role of the ad hoc subcommittee is to address a specific task and bring a recommendation to the entire City Arts Commission for approval in a public meeting. Ad hoc subcommittees are not required to meet in public, are not subject to the Brown Act, and their meeting schedule is not fixed by a legislative body. Per ARTICLE VII of the City Arts Commission by-laws, under the heading "Committees", one or more members are appointed for a specific purpose as the business of the Commission may require. No committee shall have other than advisory power unless, by suitable action of the Commission, it is granted specific power to act. All members of the Commission are required to serve on an ad hoc subcommittee. Commissioners are also required to attend meetings, participate, and fulfill the role and responsibility of an ad hoc subcommittee member. All committees shall appoint a committee Chairperson and as needed, present progress reports to the Commission during its regular monthly meetings. The Committee is discharged upon completion of the purpose for which it was appointed and after its Chairperson has issued a final report to the Commission. Chair Kandel will announce the ad hoc subcommittee assignments for Fiscal Year 2024-25. TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Ad Hoc Subcommittees for Fiscal Year 2024-25 18 Ad Hoc Subcommittees for Fiscal Year 2024-25 August 8, 2024 Page 2 LIST OF AD HOC SUBCOMMITTEE APPOINTMENTS: ART IN PUBLIC PLACES – Evaluate the following, and present recommendations to City Arts Commission (CAC) for vote and ultimate approval by City Council (CC) if required: • Artists’ Submissions for Central Library Lobby Gallery exhibit space. • All other ‘Application for Review and Consideration of Art’ submissions. o Examples: A donation or loan of art to the City. • Select location recommendations for any new permanent art, or re-location of existing permanent art. MUSIC AND LIVE ENTERTAINMENT • Review and evaluate performer submissions. • Select three performers for the Concerts on the Green series and one performer for the Fall Marina Park Concert to recommend to the CAC for approval. • Select and recommend alternates for both venues in the event one or more of the recommended performers is not available. • Meet and discuss new potential ideas for music and live entertainment, as budget permits. • Non-performance guest appearance events relative to performing, visual and cultural arts. o Example: A lecture or film. CULTURAL ARTS GRANTS ● Review merits of applications received for the CAC’s Annual Arts Grants Program and ensure the funds will benefit the City, as stipulated by Charter guidelines. ● Select recommended recipients to be presented to CAC for a vote and ultimate approval by the CC. ● Consult with the Library staff to notify successful applicants, prepare awards, set date for Awards Presentation. NEWPORT BEACH ART EXHIBITION (NBAE) ● Determine timeline for call for entries and event date. ● Review and revise entry guidelines. ● Evaluate artist applications and approve entries into NBAE. ● Plan day of exhibition activities and schedule. ● Determine prize categories and awards. ● Invite City dignitaries. ● Select a minimum of two suitable candidates available for consideration as the Juror for this event. Once the chosen Juror has accepted, provide their bio to Library Services Director for the next CAC Meeting Agenda Packet. 19 Ad Hoc Subcommittees for Fiscal Year 2024-25 August 8, 2024 Page 3 ● All Commissioners including those not on this ad hoc subcommittee are expected to contact previous NBAE artist participants and discover other means of building a pool of more accomplished fine artists. PUBLIC RELATIONS AND MARKETING ● Review the current marketing strategies to promote the City Arts Commission within and beyond the City of Newport Beach. ● Work with City staff to determine new marketing strategies to build a stronger relationship and increase awareness of CAC initiatives with the Newport Beach community. ● Create a promotional plan to ensure Newport Beach arts groups are aware of the CAC’s Annual Cultural Arts Grants Program, including but not limited to: contacting arts groups, researching arts groups, reaching out to potential arts groups to create strategic alliances, and creating a communication strategy for increasing awareness of the program. SCULPTURE EXHIBITION ● Review the current structure of the Sculpture Exhibition program. ● Discuss and generate alternative program models. ● Propose alternative program models to the CAC for approval with the intent to report these recommendations to City Council for its review and discussion. ● Determine appropriate promotional activities and campaigns (artist tours, events, contests, etc.) to promote the Sculpture Exhibition. This includes determining if the 2025 Sculpture Exhibition will again be paired with the NBAE and if so, how the Sculpture Exhibition will be promoted during that time. (E.g. tours from new artists, promotional materials available at artist check-in, etc.) STUDENT ART EXHIBITION • Create a timeline of the call for entries, selection of winners, and the award ceremony for CAC approval. • Determine prize categories and awards. • After submissions have been received, evaluate artist applications and present recommendations of winners for CAC approval. The subcommittee will select 3 winners per category, with three honorable mentions. LIAISON ASSIGNMENTS: NEWPORT BEACH ARTS FOUNDATION (NBAF) LIAISON – Assigned commissioner shall act as the Liaison between CAC and NBAF, with oversight from the CAC Chair. The duties are as follows: ● Attend all NBAF Monthly Meetings and Events. ● Prepare and provide a CAC Update at NBAF Meetings (email copy to their Secretary afterwards). ● Prepare and provide a NBAF Update at CAC Monthly Meetings. Note: CAC Chair attends all NBAF meetings with the Liaison 20 Ad Hoc Subcommittees for Fiscal Year 2024-25 August 8, 2024 Page 4 HISTORICAL RESOURCES LIAISON– Assigned commissioner shall act as the Liaison between the CAC and various individuals within the community; both public and private citizens as directed, relating to historical aspects of the City of Newport Beach. The duties are an as-required basis and determined by Library Services Director (with oversight from CAC Chair) as follows: ● Attend meetings within the community relative to aspects of the city’s history, such as proposed public historical exhibits, events, speakers, memorials, and dedications that the CAC has been asked to participate in or act on. ● Prepare and provide a report at CAC Monthly Meetings, when necessary, with any proposed activity/action for discussion or vote before presentation to the CC for approval as required. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). 21 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT August 8, 2024 Agenda Item No. 5 ABSTRACT: Staff will present a budget update of the Sculpture Exhibition in Civic Center Park for Phases VII, VIII, and IX. DISCUSSION: The Sculpture Exhibition in Civic Center Park is an ongoing rotational public art display that is an integral feature of the Newport Beach Civic Center. Civic Center Park, which turned nearly half a million square feet of undeveloped land into a new public park, was designed by renowned landscape architectural firm Peter Walker and Partners (PWP). PWP developed a master plan for art in the park, and identified various spots in the park where art, particularly sculpture, may be exhibited. The City Arts Commission determined that a rotating exhibition was an optimal approach to bring sculpture to Newport Beach in a cost-efficient manner. In August 2013, the Newport Beach City Council authorized the City Arts Commission to implement an inaugural rotational sculpture exhibit in Civic Center Park. The City has exhibited nine sculpture phases in Civic Center Park with Phases VIII and IX currently on display in the park. Arts Orange County (ArtsOC) has provided public art coordination and site management services for all nine phases of the Sculpture Exhibition. Annually, ArtsOC’s proposed budget for managing each phase is $119,000. In addition, artist honorariums totaling $50,000, and sculpture plaques, brochures, and advertising of $4,000 brings the total for a phase to $175,000. Funding has consisted of both public and private contributions. For phases VII, VIII, and IX, the City has allocated $135,000 from the General Fund for each phase and additional funding from the Cultural Arts Division Programming and Professional Services budgets supplement the project costs. Lastly, the Newport Beach Arts Foundation has contributed funding to support a portion of the artist honorariums, giving $20,000 for Phase VII and $10,000 for Phases VIII and IX. The reallocation of funding from the Cultural Arts Division Programming and Professional Services Budgets has had an impact on event programming, art maintenance, and various responsibilities that fall under the purview of the Cultural Arts Division. The City Art Inventory comprises of both three-dimensional and two-dimensional art. Exposed to outdoor elements, sculptures on display throughout the City require periodic restorative cleaning that exceeds current funding when funds are reallocated. Proper maintenance of City-owned art is an important responsibility of the Cultural Arts Division. The Marine 1/1 TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Sculpture Exhibition in Civic Center Park Budget Update 22 Sculpture Exhibition in Civic Center Park Budget Update August 8, 2024 Page 2 Memorial, Sunset Years, and Ronald Reagan bronze sculptures have had basic wash and wax cleanings for the past three years. They need more thorough maintenance to remove the red oxide and related corrosion and restoring the patina finishes. Events and programs such as the summer concert series and the annual art exhibition have also been impacted by the fund reallocations. Bands selected for summer concerts are offered a flat rate of $3,250 for each concert, which limits the scope of musical performers that are booked. Ensemble bands and orchestras, which may comprise of ten or more musicians, have not been feasible for concert performances due to budgetary constraints. The current structure of the Newport Beach Art Exhibition, an annual juried art competition, would benefit with additional funding. The broad scope of tasks, event-planning, and coordination for the Art Exhibition would be greatly served by an event management agency, which was utilized prior to reallocating programming funds for the Sculpture Exhibition. Instead, City staff have overseen all aspects of this event to meet budgetary needs, which has detracted from staff time for other aspects of cultural arts programming. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT: Attachment A – Sculpture Exhibition Budget Phases VII, VIII, and IX 23 Expense Item Budget Actual Phase VII Funding Budget Phase VII Installation Project Management $35,000.00 $34,999.92 General Fund Sculpture Exhibition $135,000.00 Installation Services $46,500.00 $39,336.00 General Fund Programming $14,000.00 Project Contingency $8,000.00 $0.00 Newport Beach Arts Foundation $20,000.00 Deinstallation Project Management $9,500.00 $9,500.00 TOTAL $169,000.00 Deinstallation Services $20,000.00 $16,332.00 Artist Honorariums $50,000.00 $49,800.00 Sculpture Plaques $700.00 $669.58 Sculpture Brochures $1,000.00 $1,016.88 Advertising $250.00 $133.32 TOTAL $170,950.00 $151,787.70 Expense Item Budget Actual Phase VIII Funding Budget Phase VIII Installation Project Management $35,000.00 $34,999.92 General Fund Sculpture Exhibition $135,000.00 Installation Services $46,500.00 $47,650.00 General Fund Professional Services $10,000.00 Project Contingency $8,000.00 $2,500.00 General Fund Programming $14,000.00 Deinstallation Project Management $9,500.00 $9,500.00 Projected Newport Beach Arts Foundation $10,000.00 Deinstallation Services $20,000.00 $20,000.00 Projected TOTAL $169,000.00 Artist Honorariums $50,000.00 $52,500.00 Sculpture Plaques $700.00 $617.63 Sculpture Brochures $1,000.00 $985.40 Advertising $1,500.00 $1,315.10 TOTAL $172,200.00 $170,068.05 Expense Item Budget Actual Phase IX Funding Budget Phase IX Installation Project Management $35,000.00 $30,000.00 General Fund Sculpture Exhibition $135,000.00 Installation Services $46,500.00 $43,500.00 General Fund Professional Services $11,000.00 Project Contingency $8,000.00 $0.00 Projected General Fund Programming $13,000.00 Deinstallation Project Management $9,500.00 $9,500.00 Projected Newport Beach Arts Foundation $10,000.00 Deinstallation Services $20,000.00 $20,000.00 Projected TOTAL $169,000.00 Artist Honorariums $50,000.00 $50,000.00 Sculpture Plaques $700.00 $627.63 Sculpture Brochures $1,000.00 $925.84 Projected Advertising $600.00 $562.50 TOTAL $171,300.00 $155,115.97 ATTACHMENT A - SCULPTURE EXHIBITION BUDGET PHASES VII, VIII, IX 24