HomeMy WebLinkAbout19 - Budget Amendment to Accept a Check from the Friends of the Newport Beach Library and Appropriate FundsQ �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
August 27, 2024
Agenda Item No. 19
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Melissa Hartson, Library Services Director - 949-717-3801,
mhartson@newportbeachca.gov
PREPARED BY: Rebecca Lightfoot, Library Services Manager - 949-717-3819,
rightfoot@newportbeachca.gov
TITLE: Budget Amendment to Accept a Check from the Friends of the
Newport Beach Library and Appropriate Funds to the Library's
Fiscal Year 2024-25 Maintenance and Operation Budget
ABSTRACT:
Staff requests approval of a budget amendment to accept a check from the Friends of the
Newport Beach Library (Friends) to enhance the collections and programs of the
Newport Beach Public Library (Library).
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Accept a check in the amount of $200,000 from the Friends of the Newport Beach
Library and approve Budget Amendment No. 25-007 to increase expenditures by the
same amount in Division 0106052 (Friends).
DISCUSSION:
A donation from the Friends in the amount of $200,000 is intended to fund materials and
programs from the Library's Wish List for FY 2024-25, which was approved by the
Board of Library Trustees at its June 17, 2024 meeting.
The Friends' mission is to enhance the excellent services that the City of Newport Beach
already supports. This donation will augment the Library's collections at all locations, in
all formats and for all age groups. The funds will also sponsor a variety of programming,
such as Summer Reading, Sunday Musicales, National Library Week, and Young Adult
Programs.
FISCAL IMPACT:
The Budget Amendment appropriates $200,000 in additional revenue from the Friends of
the Newport Beach Library and $200,000 in increased expenditure appropriations with no
impact on fund balance.
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Budget Amendment to Accept a Check from the Friends of the Newport Beach Library
and Appropriate Funds to the Library's Fiscal Year 2024-25
Maintenance and Operation Budget
August 27, 2024
Page 2
The revenue will be posted to the Friends of the Library account in the Library Services
Department, 0106052-511080, and the purchases will be expensed to the following
Friends of the Library accounts:
Library Materials 0106052-841052 $150,000
Programming 0106052-841004 $ 50,000
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
► Is] IINIki131
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Budget Amendment
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ATTACHMENT A
k r'�c`x:PORr 7
yr : City of Newport Beach
BUDGET AMENDMENT
"lipow�'*, 2024-25 BA#: 25-007
Department: Library
ONETIME: 0 Yes ❑ No
Requestor: Rebecca Lightfoot
Approvals
❑ CITY MANAGER'S APPROVAL ONLY
Finance Director: Date 1"11 Z4
0 COUNCIL APPROVAL REQUIRED City Clerk: Date
EXPLANATION FOR REQUEST:
To recognize revenues from a donation from the Friends of Newport Beach Library and increase expenditures for Library Materials ❑ from existing budget appropriations
and Programming for the Newport Beach Public Library. ❑ from additional estimated revenues
❑ from unappropriated fund halance
REVENUES
Fund 4
Org
Object Project
Description
Increase or (Decrease) $
O10
0106052
511080
FRIENDS OF THE LIBRARY - FRIENDS OF THE LIBRARY
200,DD0.00
Subtotall $ 200,000.00
EXPENDITURES
Fund M
Org
Object Project
Description
Increase or (Decrease) $
010
0106052
841052
FRIENDS Of THE LIBRARY- LIBRARY MATERIALS
150,000.00
010
0106052
841004
FRIENDS OF THE LIBRARY - PROGRAMMING
50,000.00
Subtotall $ 200,000.00
FUND BALANCE
Fund 9
Object
Description
Increase or (Decrease) $
010
300000
GENERAL FUND - FUND BALANCE CONTROL
Subtotall S
No Change in Fund Balance
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