HomeMy WebLinkAbout07 - 2023-2024 Facilities Painting Project — Award of Contract No. 9393-1 (24F02)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
August 27, 2024
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321,
tsandefur(d).newportbeachca.gov
TITLE: 2023-2024 Facilities Painting Project — Award of Contract
No. 9393-1 (24F02)
ABSTRACT:
The City of Newport Beach received construction bids for the 2023-2024 Facilities
Painting Project as part of the Facilities Maintenance Master Plan (FMMP) for 2023-2024.
Staff requests City Council approval to award the construction contract to GCD Painting
of Wilmington. This project involves painting the exteriors of the Utilities Yard,
Police Department Headquarters building, and the Balboa Yacht Basin.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 Class 1 (maintenance of existing facilities involving no
expansion or an existing use) of the CEQA Guidelines, California Code of Regulations,
Title 14, Chapter 3, because this project has no potential to have a significant effect
on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 9393-1 to GCD Painting for the base bid price of $167,000 plus
additive Utilities Yard Building 7 for $7,000, for a total price of $174,000 for the
2023-2024 Facilities Painting Project, and authorize the Mayor and City Clerk to
execute the contract; and
d) Establish a contingency of $17,400 (approximately 10% of total bid) to cover the cost
of unforeseen work not included in the original contract.
DISCUSSION:
As part of the FMMP, City buildings are periodically inspected for maintenance and repair
issues. The FMMP evaluation includes electrical panels, ventilation, plumbing, electrical,
interior/exterior finishes, weather protection, and site work. Staff prioritizes the various
capital maintenance needs with an emphasis on items that keep facilities in service.
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2023-2024 Facilities Painting Project — Award of Contract No. 9393-1 (24F02)
August 27, 2024
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This project addresses protective coatings at the Utilities Yard, Police Department
Headquarters, and Balboa Yacht Basin to protect the various building materials from
deterioration. This proactive approach will shield the metal, wood and other building
materials from damage that could result in more costly repair work in the future. The new
paint will provide an additional benefit of a more aesthetically pleasing appearance for
these facilities.
The specific facility exterior painting includes the Utilities Yard sealing of the exterior block
masonry and exterior painting, Police Department Headquarters exterior painting, and
Balboa Yacht Basin exterior painting. With regard to the Balboa Yacht Basin facility, any
proposed building rehabilitation/replacement is still several years out from starting and
the current exterior surface is in poor shape. This project will do minimal surface repair
and repainting to improve the aesthetic appearance for the near term.
At 2 p.m. on July 25, 2024, the City Clerk opened and read the following bids for this
project:
BIDDER
TOTAL BID AMOUNT
Low
GCD Painting
$ 174,000
2nd
AJ Fistes Corporation
$ 214,600
3rd
Tony Painting
$ 214,985
4th
Dulux Painting Inc.
$ 325,000
5th
Piana Construction & Painting Inc.
$ 328,500
6th
Signature Painting Inc.
$ 350,000
7th
Perfection Painting Corp
$ 357,000
8th
European Style Painting Corp
$ 365,000
9th
Harbor Coating and Restoration
$ 367,000
10th
M-RE Construction Inc.
$ 390,000
11th
Anemos Enterprises Inc.
$ 395,000
12th
Pacific Rim Painting Inc.
$ 432,550
13th
SoCal Construction Inc.
$ 461,700
14th
Prime Painting Contractors Inc.
$ 475,000
15th
The Stone Collector
$ 533,300
A mandatory pre -bid job walk was held at the Utilities Yard and Police Department
Headquarters to familiarize contractors with the scope of work expected at these secured
facilities. More than 30 contractors attended, which made for a competitive bidding
environment. The bid amount submitted by GCD Painting is substantially less than the
Engineer's Estimate of $400,000.
Staff met with the owner of GCD Painting (low bidder) to insure he understood what is
expected to be completed, verify that his bid is complete, and that the contractor is able
to perform all the work at the price being proposed. Reference checks conducted by staff
indicate GCD Painting has satisfactorily completed similar painting projects for school
districts and other local agencies.
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2023-2024 Facilities Painting Project — Award of Contract No. 9393-1 (24F02)
August 27, 2024
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GCD Painting submitted all the necessary forms and possesses a Class "C-33" Painting
and Decorating Contractor License as required by the project specifications.
Pursuant to the contract specifications, the contractor will have 70 consecutive working
days to complete the project. Work is scheduled to begin in fall 2024.
The project plans and specifications will be available for review at the August 27, 2024
City Council meeting or upon request.
FISCAL IMPACT:
The adopted budget includes sufficient funding for this contract. It will be expensed to the
FMMP (General Funds) accounts in the Public Works Department, 57101-980000-24F02.
The following funds will be expended:
Account Description
Facilities Maintenance Master Plan
Proposed fund uses are as follows:
Vendor
GCD Painting
GCD Painting
Various
Account Number Amount
57101-980000-24F02 $ 192,400
Total: $ 192,400
Purpose Amount
Construction Contract $ 174,000
Construction Contingency $ 17,400
Printing & Incidentals $ 1,000
Total: $ 192,400
Staff recommends establishing $17,400 (approximately 10% of total bid) for contingency
purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (maintenance of
existing facilities involving no expansion of an existing use) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because this project has no potential
to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
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2023-2024 FACILITIES PAINTING PROJECT CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP C-9393-1 24F02 08/27/24