HomeMy WebLinkAbout09 - San Miguel Park Accessible Playground Improvements — Reject All Bids for Contract No. 9371-1 (24P01)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
August 27, 2024
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321,
tandefur@newportbeachca.gov
TITLE: San Miguel Park Accessible Playground Improvements — Reject All
Bids for Contract No. 9371-1 (24P01)
ABSTRACT:
The City of Newport Beach recently received six bids for the San Miguel Park Accessible
Playground Improvements. Of the six bids received, the three lowest bidders,
representing half of the bids received, were non -responsive bids. Staff recommends that
the City Council reject all bids and direct staff to re -advertise the project to provide an
opportunity to receive more responsive and competitive bids.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA guidelines, because
this action will not result in a physical change to the environment, directly or indirectly;
b) Reject all bids received for Contract No. 9371-1; and
c) Direct staff to re -advertise the San Miguel Park Accessible Playground Improvements.
DISCUSSION:
As part of the FY 2023-2024 Playground Refurbishment Program, staff identified
San Miguel Park, located at 2200 San Miguel Drive, as needing additional accessible play
equipment. Staff also determined that the park's existing deteriorated play equipment and
rubber surfacing need to be replaced. In addition to the playground improvements, the
project will also include an accessible path and parking lot improvements to comply with
the latest Americans with Disabilities Act (ADA) guidelines.
Community Development Block Grant (CDBG) funding became available for the
construction of accessibility improvements. With these funds as a supplement, staff
recommended a project to update the playground at San Miguel Park with more
accessible play equipment and features to remove physical barriers and accommodate
disability access.
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San Miguel Park Accessible Park Improvements —
Reject All Bids for Contract No. 9371-1 (24P01)
August 27, 2024
Page 2
The design of the new play equipment incorporated feedback received from the public
from public outreach meetings and includes over 20 ground -accessible components for
all ability levels along with additional elevated components accessible by transfer
platforms. Staff developed contract documents accordingly and advertised the project for
public bids.
On July 25, 2024, the City Clerk opened and read the following bids for this project:
BIDDER
KYA Services LLC
Low
2nd
R E Schultz Construction, Inc.
3rd
Aster Construction Services *
4th
California Landscape & Design
5th
Asad Holdings LLC
6th
MBC Enterprises Inc.
*Non -responsive Bid
TOTAL BID AMOUNT
$ 782,250
$ 782,275
$ 849,149
$ 893,850
$ 989.800
$ 997,103
The low bidder, KYA Services LLC, and the second low bidder,
R E Schultz Construction, Inc. both did not submit any of the bid forms required for the
CDBG funds allocated for this project. The third lowest bidder, Aster Construction
Services, was deemed non -responsive because its required Department of Industrial
Relations (DIR) license was expired at the time of the bid.
The lowest responsive bid of $893,850, submitted by California Landscape & Design, is
approximately 17% higher than the engineer's estimate of $763,480 and significantly
higher than the non -responsive bids received.
Staff believes that rejecting all bids and re -advertising will provide a better opportunity to
receive more complete and responsive bids. In addition, re -advertisement will allow for a
more competitive bidding environment.
FISCAL IMPACT:
There is no fiscal impact related to this item.
ENVIRONMENTAL REVIEW:
Environmental review will occur as appropriate and will be presented to the City Council
at that time. Staff recommends the City Council find this action is not subject to the
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change to the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has
no potential for resulting in physical change to the environment, directly or indirectly.
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San Miguel Park Accessible Park Improvements —
Reject All Bids for Contract No. 9371-1 (24P01)
August 27, 2024
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
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