HomeMy WebLinkAbout09-16-2024-BLT-AGENDA PACKETCITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES - STUDY SESSION
5:00 P.M. / REGULAR MEETING 5:30 P.M. AGENDA
Civic Center Council Chambers
100 Civic Center Drive, Newport Beach, CA 92660
Monday, September 16, 2024 - 5:00 PM
Board of Library Trustees Members:
Chase Rief, Chair
Antonella Castro, Vice Chair
Dorothy Larson, Secretary
Lauren Kramer, Trustee
Meghan Murray, Trustee
Staff Members:
Melissa Hartson, Library Services Director
Francine Jacome, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act
requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular
meeting and that the public be allowed to comment on agenda items before the Commission and items not on the
agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public
comments to a reasonable amount of time, generally three (3) minutes per person.
The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send
them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Sunday, September 15, at
4:00 p.m. to give the Board of Library Trustees time to consider your comments. All emails will be made part of the
record.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or mhartson@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.ROLL CALL - 5:00 P.M.
II.STUDY SESSION
Fiscal Year 2023-24 Library ReviewSS1.
Staff will present a statistical overview of Fiscal Year 2023-24 Library Operations
and goals for Fiscal Year 2024-25.
III.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.RECESS
V.RECONVENE AT 5:30 P.M. FOR REGULAR MEETING
September 16, 2024
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Board of Library Trustees Meeting
VI.ROLL CALL
VII.PLEDGE OF ALLEGIANCE
VIII.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be placed in the tray provided.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
IX.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. Board of Library Trustees have received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward upon invitation by the Chair.
A.Consent Calendar Items
Minutes of the August 19, 2024 Board of Library Trustees Meeting (pp. 5-11)1.
MINUTES
Patron Comments (pp. 12-14)2.
Monthly review of evaluations of library services through suggestions and requests
received from patrons.
PATRON COMMENTS
Expenditure Status Report (p. 15)3.
Monthly expenditure status of the library's operating expenses, services, salaries,
and benefits by department.
AUGUST EXPENDITURES
Board of Library Trustees Monitoring List (p. 16)4.
List of agenda items and dates for monthly review of projects by the Board of Library
Trustees.
MONITORING LIST
September 16, 2024
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Board of Library Trustees Meeting
X.CURRENT BUSINESS
A.Items for Review
Literacy Services Update (p. 17)5.
Library Services Manager Rebecca Lightfoot will provide an update on the Literacy
program and events.
STAFF REPORT
Expressive Use Areas Policy (NBPL 9)(pp. 18-31)6.
Staff recommends that the Board of Library Trustees review and accept revisions to
Library Policy NBPL 9, Expressive Use Areas.
STAFF REPORT
ATTACHMENTS A-E
Library Activities (pp. 32-41)7.
Monthly update of library events, services, and statistics.
STAFF REPORT
B.Monthly Reports
Library Foundation Liaison Reports (pp. 42-44)8.
Trustee update of the most recently attended Library Foundation Board meeting.
FOUNDATION REPORT
Friends of the Library Liaison Report9.
Trustee update of the most recently attended Friends of the Library Board meeting.
Pals4pal Liaison Report10.
Trustee update of the most recently attended Pals4pal Board meeting.
XI.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited, and non-agenda items generally considered to be within the
subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to
three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the
record. The Board of Library Trustees has the discretion to extend or shorten the speakers’
time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally
to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
September 16, 2024
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Board of Library Trustees Meeting
XII.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION
ACTION OR REPORT (NON-DISCUSSION ITEM) OR RECONSIDERATION
XIII.ADJOURNMENT
CITY OF NEWPORT BEACH Board of Library Trustees Civic Center Council Chambers 100 Civic Center Drive, Newport Beach, CA Meeting Minutes Monday, August 19, 2024 – 5:00 PM I. CALL MEETING TO ORDER – 5:00 PM Chair Rief called to order the regular meeting of the Newport Beach Board of Library Trustees. II. ROLL CALL – Roll call by Administrative Support Specialist Francine Jacome. Trustees Present: Chair Chase Rief, Secretary Dorothy Larson, Trustee Lauren Kramer, Trustee Meghan Murray Trustees Absent: Vice Chair Antonella Castro (excused)
Staff Present: Melissa Hartson, Library Services Director Rebecca Lightfoot, Library Services Manager
Francine Jacome, Administrative Support Specialist Annika Helmuth, Branch and Youth Services Coordinator Andrew Kachaturian, Circulation and Technical Processing Coordinator
Jeremy Rodriguez, Librarian II Avery Maglinti, IT Manager Staff Absent None III. PLEDGE OF ALLEGIANCE
Trustee Dorothy Larson led the Pledge of Allegiance IV. NOTICE TO THE PUBLIC - Waived
Chair Rief reported he made some changes to the Regular Agenda order, noting he
moved Library Services Director Hartson’s Library Activities report from the Consent
Calendar to the Standing items list for review and comments rather than pulling it from the
Consent Calendar when there are questions. Additionally, all meetings will be held in the
Civic Center Council Chambers rather than at the individual branches. There may be
future scheduled visits to the branches. He would also like the wheelhouse items emailed
to the trustees for input in their calendars.
V. CONSENT CALENDAR Administrative Support Specialist Jacome read the Consent Calendar Notice to the public. A. Consent Calendar Items Chair Rief inquired if any Trustees had requests to pull an item from the Consent Calendar.
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1.Minutes of the July 15, 2024 Board of Library Trustees Meeting
Chair Rief stated Mr. Mosher emailed minor suggested changes to the June minutes, there
were no other changes noted.
2.Patron Comments
Monthly review of evaluations of library services through suggestions and requestsreceived from patrons.
3.Expenditure Status ReportMonthly expenditure status of the library’s operating expenses, services, salaries,and benefits by department.
4.Board of Library Trustees Monitoring ListList of agenda items and dates for monthly review of projects by the Board ofLibrary Trustees.
Chair Rief opened the item for public comment and there were none.
Motion made by Trustee Lauren Kramer, seconded by Secretary Larson, and carried (4-
0-0-1 Vice Chair Castro Absent) to approve the Consent Calendar Items 1-4 with thesubmitted changes by Jim Mosher to the July 15, 2024 draft minutes.
AYES: Rief, Larson, Kramer, Murray NOES: ABSTENTIONS:
ABSENCES: Castro
VIII.CURRENT BUSINESS
A.Items for Review
5. Information Technology updateIT Manager Avery Maglinti will update the Board of Library Trustees on libraryinformation technology activities.
IT Manager Avery Maglinti reported there were over 920 help desk tickets pertaining to the Library resolved in the past year and provided an overview of the past year’s IT projects. The Integrated Library System (ILS) was updated from version 3.7 to 4.1, which included an upgrade to the application servers, over 80 workstation clients and staff PCs.
It was a four-month project with an outside consultant, and staff was closely involved. The Library mobile app was updated as there was a vendor change due to the prior vendor no longer supporting the app for patrons. All credit card terminals were upgraded and
configured for NFC payments at all branches, several patron databases were updated, and a closing announcement was set up at Central. A public calendar was created for booking passport appointments online. Ongoing services include replacing equipment,
which is all on a rotating cycle. An example would be the PCs are on a four-year rotating replacement schedule. All PC monitors went to a standard 24” monitor. All the Media Lab software was updated, including the operating system. A video conferencing system was installed at Central. Larger organizational projects include upgrading the IT department’s
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data center, which is located in the Civic Center and stores the ILS servers. That implementation took about the entire year due to the size of the system. The ERP (financial and human resources systems) was upgraded. The Library uses the ERP to manage their
budget, manage their staff, and make their purchases. Another large investment has been in cyber security; a network assessment was completed last year which was followed by remediation and mitigation on some of the recommendations resulting from that
assessment. The Multi-Factor Authorization (MFA) implementation mentioned in last year’s update was completed; it is a security method that requires users to provide more than one verification factor to access a resource. Enterprise Password Management was
rolled out for all staff members. The annual cyber security training just wrapped up. Upcoming future projects include acquiring a new screen and projector for the Children’s section at the Central Library, the public copier will be replaced at Corona del Mar Branch. When the MFA rolled out, they didn’t allow passwords longer than twenty characters. Staff pushed them to allow that as those are City requirements. The vendor will be providing an update once they have made that software change. In the next few weeks, an IT Strategic Plan Development will kick off; every department in the City will come together and plan what IT looks like moving forward for the next five years. It will set the tone for the department’s goals and priorities and provide information on what IT’s strengths and weaknesses are so they can make those improvements. Staff will play a major role in that process.
Chair Rief thanked IT Manager Maglinti for the update and noted the importance of the IT department and the work they do and inquired if they confer with different libraries for
comparisons and ideas. IT Manager Maglinti responded that staff are a crucial part of the upgrade and updates process. The department responds to their needs based on what works best for the patrons.
Chair Rief asked about having to access a third party’s domain in order to enter the library’s catalog. Mr. Maglinti replied he believed that limitation is on the vendor side of the catalog service; the City hosts the library portion of the website, the vendor hosts the catalog. The IT Department had attempted to change that, and it was not allowed. Trustee Lauren Kramer inquired if staff attends library conferences so they can get fresh ideas on what other municipalities are utilizing. Library Services Director Melissa Hartson answered staff attends different conferences and training throughout the year. The main three are the California Library Association, Public Library Association and American Library Association conferences. They participate in workshop discussions and visit
exhibit halls with different vendors. Secretary Larson questioned if the mobile app is compatible with androids. Mr. Maglinti
responded that the new library app is compatible with android phones. IT Manager Maglinti took a moment to respond to the written public comment Mr. Mosher
submitted regarding the internal service funds, as related to the IT department. There are two internal service funds (ISF), the IT Operating ISF and an IT Replacement ISF. The operating ISF are the funds it takes to operationally run the IT Department on an annual basis such as software licensing or any special outside vendors such as for cyber security. Typical expenses would include IT staff, software licensing and renewals and support, cyber security, network service consultants, data lines and connectivity, internet and phone systems, backups and recovery. The department decides the utilization and
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resources for the operations side of the IT Department funds, who also serves the public much like the Library and other departments within the City. Shared expenses between departments might include the ERP, and is fractionally divided between the departments,
each department pays for their portion of the utilization of the software or cyber security initiatives.
Secretary Larson inquired if the IT staff log their time by department. Mr. Maglinti answered his staff logs their time into a ticketing system that tracks which department requested the help desk tickets and is part of the annual City’s budgeting process.
Chair Rief called for public comment on the item. Jim Mosher, Newport Beach resident, commented he appreciated the report and didn’t understand why the operating expenses weren’t itemized as they go along and charged accordingly, rather than on a predetermined budget amount based on the prior year’s information. Mr. Mosher asked if the internet service CENIC is still being utilized, the service at Mariners branch used to be much faster than it is now. Two questions submitted included if the ILS system can send an advance notice when something it close to being due, rather than when an item is due; and if WIFI service can be extended to the outside patio area at the Central library.
IT Manager Maglinti responded that he will look into advance noticing. Library Services Director Hartson added that courtesy notices go out three days ahead of when items are
due based on when the items are checked out. On the day the item is due, a notice goes out indicating whether an item was renewed or not. Staff are unable to tell in advance if an item can be renewed unless they actually perform the renewal. Patrons often prefer
not to renew the item early as that would change when the item is due back. Secretary Larson inquired if the system is able to tell if an item has a hold for another patron. Circulation and Technical Processing Coordinator Andrew Kachaturian stated he checked that option in the current system, and it is not available. IT Manager Maglinti noted that the Civic Center campus and the Central Library were designed to discourage loitering thus the City decided to not make internet available overnight in the patio areas. Chair Rief received and filed the report.
6. Adult and References Service Update Library Services Manager Rebecca Lightfoot will provide the annual update on
reference services, collections, and programming for adult patrons. Library Services Manager Rebecca Lightfoot introduced Adult Services Librarian Jeremy
Rodriguez. His name can often be found in glowing patron comments. A variety of resources are used to respond to patron questions and inquiries for adult services. Staffing changes last year included the vacant adult services coordinator, recruiting is in progress for a replacement; a Librarian I position was filled in January by Mary-Ann Lutgen. All of the part-time library assistants were replaced at all of the branches. Program Assistant Terry Sanchez continues to cultivate high-quality authors for events. The Storytellers Writing Workshop continues to fill up within minutes of being announced. She also held
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genealogy workshops in January through March that were full. Two Meet the Author events with Nicola Harrison and Douglas Brunt were well attended. Several at-room-capacity Sunday Musicales were hosted, and Librarian Rosemary Hammock hosted a
Zine program that doubled in attendance from the prior year. Former Adult Services Coordinator Erin Spivey and Branch and Youth Services Coordinator Annika Helmuth attended a Wellness and Lifestyle Expo at the Newport Beach Country Club to promote
the Library and issue cards; Librarian Rodriguez and Children’s Librarian Christine Lefter led a tour of the Central Library with members of Independent Endeavor. Librarian Rodriguez and Children’s Librarian Jasmin Avila attended an open house for the new
Clearwater Senior Center; and Library Administration renewed a one-year subscription to online training hosted by Ryan Dowd, an advocate for the unhoused community and other vulnerable populations. Librarians Hammock and Avila attended the Public Library Association Conference. The Library launched their new mobile app in April 2024. It is user friendly and has a strong visual interface with greater customization capabilities. Recently, the Library is making a big push to get back out into the community and conduct tours. Additionally, a homebound service, Special Delivery, was implemented, which allows new parents and caregivers to have materials delivered to their home. Secretary Larson inquired how the Library is advertising the delivery service for new moms and if it is also available for seniors. Library Services Manager Lightfoot explained that the
traditional home bound service has been in effect for several years and is available for all ages to apply for the service. It is promoted on the website and through e-blasts. There were cards that were sent to Hoag Hospital for display in the maternity ward as well as to
the OASIS senior center, along with other places throughout the city. Chair Rief called for public comment on the item and there were none.
Chair Rief received and filed the report. 7. Library Activities Monthly update of library events, services, and statistics.
Library Services Director Melissa Hartson reported that July was a busy month; the reading challenge had a program attendance increase of 17%. There were 577,985
minutes of reading time logged by people of all ages. July marked the 30th anniversary of the Central Library, staff hosted an open house commemorating this milestone where light refreshments were available. There was a scavenger hunt and other activities such as children’s storytime, crafts, library card signups, and giveaways. Creating and offering tours provided insight into current offerings and how the facility and its resources have evolved over the past 30 years. There are several wheelhouse items listed in the Staff report for upcoming events. Two of note are the Friends of the Library check presentation to City Council on Tuesday August 27, 2024, and the International Literacy Day
proclamation at the same meeting. Chair Rief called for public comment on the item.
Jim Mosher, Newport Beach resident, referenced Handwritten Page 27 of the agenda packet and noted that the website usage statistics in the upper left corner lists 49,426 visits with approximately 31,000 users and indicates 23,090 were new users. He found
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that odd and difficult to believe as accurate. Clarity of those numbers would be nice for a future meeting.
Chair Rief explained that every year it’s getting harder and harder to measure users across month to month because of new privacy tools that are being added to user devices. It is an industry trend that seems to be growing.
Chair Rief received and filed the report. B. Monthly Reports 8. Library Foundation Liaison Reports A. Library Foundation Liaison Report Trustee update on the most recently attended Friends of the Library Board meeting. Secretary Larson reported that the report submitted by Foundation CEO Jerry Kappel was a very good update. 9. Friends of the Library Liaison Report Trustee update on the most recently attended Friends of the Library Board meeting.
Chair Rief reported that the Friends held their meeting; he didn’t believe it was attended by a liaison.
10. PALS4pal Liaison Report Trustee update of the PALS4pal Board meeting. There was no report as Vice Chair Castro had an excused absence. Chair Rief received and filed all the reports. 11. Board of Library Trustees Liaison Assignments The Board of Library Trustees Chair will appoint trustees to the five liaison assignments. Chair Rief explained he has changed the liaison reports and is consolidating the Library Foundation to a single report with Secretary Dorothy Larson as the liaison. Trustee Murray
will be the Friends liaison; and Pals4pal will have Vice Chair Antonella Castro as the liaison.
Chair Rief opened the monthly reports to public comments and there were none. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS – Three Minutes per speaker
Jim Mosher, Newport Beach resident, commented that historically, prior to 2008, the Board of Library Trustees met twice per month, once at the Civic Center campus and the second meeting was at a branch, thus one branch was visited each month.
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VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM) None
IX. ADJOURNMENT – 5:43 p.m.
All future meetings will be held at the Civic Center campus. The September meeting is scheduled for Monday September 16 at 5:00 p.m.
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LIBRARY EXPENDITURES FY 2024-25
(September 3, 2024)
ACCOUNT DESCRIPTION
ORIGINAL
APPROP
REVISED
BUDGET
MONTHLY
EXPENDED
YTD 2024-25
EXPENDED
AVAILABLE
BUDGET
PERCENTAGE
EXPENDED
YTD 2023-24
EXPENDED
I SALARY & BENEFITS
SALARY FULL-TIME REGULAR 3,346,020 5,642,376 576,355 803,892 4,838,484 10.2%451,050
SALARY PART-TIME 1,419,780 1,419,780 75,632 140,617 1,279,163 5.3%134,831
BENEFITS 2,305,496 2,428,493 246,728 427,693 2,000,800 10.2%356,328
SALARY & BENEFITS TOTAL 7,071,297 9,490,649 898,715 1,372,201 8,118,448 9.5%942,209
II MAINT & OPERATION
PROFESSIONAL SERVICE*215,453 215,453 11,766 18,326 197,127 5.5%35,786
UTILITIES 383,009 383,009 71,880 73,561 309,448 18.8%87,728
PROGRAMMING 2,000 2,000 247 723 1,277 12.3%1,636
SUPPLIES**82,800 82,800 4,637 9,803 72,997 5.6%10,846
LIBRARY MATERIALS 669,740 669,740 218,988 234,131 435,609 32.7%198,675
FACILITIES MAINTENANCE 248,450 271,455 20,118 23,326 248,129 7.4%16,916
TRAINING AND TRAVEL 10,681 10,681 - - 10,681 0.0%47
GENERAL OPERATING EXPENSES***24,202 28,202 5,995 7,507 20,695 21.3%2,790
PERIPHERALS & SOFTWARE 5,000 5,000 - - 5,000 0.0%-
INTERNAL SERVICE FUNDS 1,849,173 1,849,173 154,098 308,195 1,540,977 8.3%282,233
OFFICE EQUIPMENT 2,000 2,000 - - 2,000 0.0%-
MAINT & OPERATION TOTAL 3,492,508 3,519,513 487,728 675,572 2,843,941 13.9%636,655
LIBRARY BUDGET TOTAL 10,563,804 13,010,162 1,386,443 2,047,773 10,962,389 10.7%1,578,864
*PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE
**INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES
***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE
15
Previous
Agenda Date AGENDA ITEM Scheduled
Agenda Date
Ongoing Ongoing
Ongoing Ongoing
Sep 18, 2023 Sep 16, 2024
Oct 16, 2023 Oct 21, 2024
Oct 16, 2023 Oct 21, 2024
Dec 11, 2023 Dec 16, 2024
Jan 16, 2024 Jan 21, 2025
Feb 26, 2024 Feb 18, 2025
Feb 26, 2024 Feb 18, 2025
Mar 18, 2024 Mar 17, 2025
Apr 15, 2024 Apr 21, 2025
Apr 15, 2024 Apr 21, 2025
May 20, 2024 May 19, 2025
May 20, 2024 May 19, 2025
May 20, 2024 May 19, 2025
Jul 15, 2024 Jun 16, 2025
Jun 17, 2024 Jun 16, 2025
Jul 15, 2024 Jul 21, 2025
Jul 15, 2024 Jul 21, 2025
Aug 19, 2024 Aug 18, 2025
Aug 19, 2024 Aug 18, 2025
LAST
REVIEWED POLICY REVIEW
Sep 19, 2022 NBPL 9 Expressive Use Areas Sep 16, 2024
Nov 21, 2022 NBPL 6 Media Lab Use Policy Nov 18, 2024
Nov 21, 2022 NBPL 7 Sound Lab Use Policy Nov 18, 2024
Jan 17, 2023 NBPL 12 Circulation Policy Jan 21, 2025
Jan 17, 2023 NBPL 5 Internet Use Policy Jan 21, 2025
Jan 17, 2023 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 21, 2025
Feb 21, 2023 NBPL 8 Display and Distribution of Materials Policy Feb 18, 2025
Apr 17, 2023 NBPL 1 Library Use Policy Apr 21, 2025
Apr 17, 2023 NBPL 13 Study Rooms/Charles Sword Meeting Room Policy Apr 21, 2025
Jun 19, 2023 NBPL 4 Children in the Library Policy Jun 16, 2025
Aug 21, 2023 NBPL 14 The Friends Meeting Room Aug 18, 2025
Dec 11, 2023 NBPL 10 Laptop Borrowing Policy Dec 15, 2025
Mar 18, 2024 NBPL 3 Library Gift and Donor Policy Mar 16, 2026
Jun 17, 2024 NBPL 2 Collection Development Policy Jun 15, 2026
Jul 15, 2024 CC I-1 Library Services Policy (Council Policy I -1)Jul 20, 2026
BOARD OF LIBRARY TRUSTEES MONITORING LIST
Lecture Hall Update
Policy Review (See List Below)
Branch Update - Mariners
Review Holidays / Meeting Schedule
Performance Review of Library Services Director (Closed Session)
Literacy Program Update
Youth Services Update
Election of Board of Library Trustees Officers/Trustee Liaisons
Arts & Cultural Update
Newport Beach Public Library eBranch, Database and Downloadable Services Review
Annual Budget - Approval
Financial Report Comparison of Beginning Budget to End of the Year Amended Budget
Marketing Update & Social Networking Update
Media Lab Update
Library Material Selection
Annual Budget - Preliminary Review
Branch Update - CDM
Information Technology Update
Adult and Reference Services Update
Branch Update - Balboa
Proposed Library Closures for Winter Holidays
16
CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT
September 16, 2024
Agenda Item No. 5
DISCUSSION:
The Library’s Project Adult Literacy (PAL) program began in 1988 and has had a significant impact in the
Newport Beach community and beyond. Our program offers no-cost, one-on-one tutoring and small group
classes for adults who are interested in improving their reading, writing, or communication skills.
Here are some of the program highlights from the past year:
•In February 2024, volunteers, tutors, and learners were introduced to a new record keeping
system called America Learns. Literacy Coordinator Gabriela Leman conducted extensive training
to ensure that all participants felt comfortable using the new system. America Learns is specifically
designed for literacy programs and is customizable to collect the data needed by the California
State Library.
•There are 74 active tutors and 76 adult learners currently enrolled in the program. From
September 2023 through August 2024, 4,494 volunteer hours were completed.
•In March 2024, eight learners participated in the Writer to Writer 23rd annual writer contest. One
learner received first-place runner up in the Advanced Writing Category.
•Gabriela Leman resigned her position in August 2024. There is currently a recruitment to fill her
position.
• Part-time Literacy Assistant Christina Smith joined PAL in September 2023. Christina has proven
to be a valuable addition to the program, forging connections with tutors and learners.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949)717-3801, mhartson@newportbeachca.gov
PREPARED BY: Rebecca Lightfoot, Library Services Manager
TITLE: Literacy Services Update
17
CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT
September 16, 2024
Agenda Item No. 6
RECOMMENDATION:
Staff recommends that the Board of Library Trustees Review and accept revisions to Library Policy NBPL
9, Expressive Use Areas.
DISCUSSION:
A public library is inherently a marketplace of ideas, and Newport Beach Public Library (Library)
encourages and protects the rights of members of the public to express divergent viewpoints and opinions
on matters of concern. At the same time, the Library expects that persons engaging in expressive activity
will demonstrate civility, concern for the safety of persons and property, respect for Library activities and
for those who may disagree with their message, and compliance with Library Policy NBPL 1, Library Use
Policy. The purpose of Library Policy NBPL 9, Expressive Use Areas, is to provide for expressive activity to
be conducted on the grounds of the Library in a manner consistent with these principles.
Staff recommends no substantial changes to the policy other than minor grammatical revisions.
Additionally, the Balboa Expressive Use Area Location, Exhibit C has been updated to reflect the current
outdoor layout.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
ATTACHMENT A – Library Policy NBPL 9, Expressive Use Areas – original
ATTACHMENT B – Balboa Expressive Use Area Location, Exhibit C – original
ATTACHMENT C – Library Policy NBPL 9, Expressive Use Areas – red-lined
ATTACHMENT D – Balboa Expressive Use Area Location, Exhibit C – red-lined
ATTACHMENT E – Library Policy NBPL 9, Expressive Use Areas – final
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949)717-3801, mhartson@newportbeachca.gov
PREPARED BY: Melissa Hartson, Library Services Director
TITLE: Expressive Use Areas Policy (NBPL 9)
18
1
NBPL 9
Expressive Use Areas
Expressive Use Area locations:
Central Library Lower Level (A) & Upper Level (A2) | Mariners (B)| Balboa (C)| Corona del Mar (D)
The City of Newport Beach Libraries have been designed and are operated for the purpose of
meeting the educational, cultural and literary needs of Newport Beach residents. The Library has
received requests from the public to engage in Expressive Use such as soliciting signatures for ballot
initiatives, distributing leaflets or flyers, or providing information, on matters of community
interest. The Board of Library Trustees recognizes the public’s interest in communicating with
Library patrons in a manner that does not obstruct or interfere with the patrons' desire to use the
Library facilities and grounds for quiet reading, research, and contemplation.
The Board of Library Trustees desires to adopt reasonable regulations:
1.To accommodate the public’s desire to engage in Expressive Use outside City Libraries and on
City Library grounds in a manner compatible with Library purposes;
2.To protect Library patrons’ rights to access and use City Libraries and Library grounds for their
intended purposes;
3.To maintain City Libraries and Library grounds in a manner that is without visual clutter, which
may detract from or be incompatible with the design of the Library and use of Library
grounds;
4.To maintain safe and convenient circulation for patrons with walkway access directly into City
Libraries and Library grounds without obstruction or interference, and,
5.To comply with the State and Federal Constitution and interpretive case law to allow for
Expressive Use in a manner which is compatible with the intended purpose of City Libraries
without suppressing speech on the basis of content.
THEREFORE, the Board of Library Trustees adopts the following rules and regulations for Expressive
Use at City Libraries:
1.All persons desiring to use the Expressive Use Area shall report to the Library Services
Director or designee prior to use.
2.Expressive Use inside City Libraries is prohibited. All Expressive Use outside City Libraries,
on Library grounds shall be limited to the designated Expressive Use Area shown in the
attached Exhibits "A", “A2”, "B", "C" and "D".
3.Only one (1) chair and one (1) small table, not to exceed three feet by three feet (3’ by 3’),
are permitted. No other tables, chairs, umbrellas, or other furniture are permitted.
4.Posters not to exceed six square feet in size are permitted so long as posters are held by a
person or placed on, leaned against or hung from the permitted table.
5.The benches, bike racks, public telephones and book drops located within the Library
grounds are intended for Library patron use only. Access to the use of City Libraries and
Library grounds by patrons shall not be obstructed in any manner.
ATTACHMENT A
19
2
6.Loud talking, shouting, or yelling in a manner that is unreasonably disruptive to use of City
Libraries and Library grounds by patrons and other person(s) is prohibited. Person(s) using
the Expressive Use Area shall not approach patrons outside the designated area.
7.Commercial activity is prohibited. No peddlers or vending of any merchandise or services
is permitted.
Adopted November 16, 1999
Revised March 18, 2003
Revised August 17, 2004
Revised February 6, 2012
Amended and approved by the Board of Library Trustees on December 15, 2014
Amended and approved by the Board of Library Trustees on September 17, 2018
Amended and approved by the Board of Library Trustees on September 21, 2020
Amended and approved by the Board of Library Trustees on September 19, 2022
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as
circumstances may require or (ii) every two years from the date of adoption, last amendment, or last
review. Adopted, last amended, or last reviewed on September 19, 2022.
20
Balboa Branch Library - Expressive Use Area
C
ExpressiveUse Area4' x 8'
ATTACHMENT B
21
1
NBPL 9
Expressive Use Areas
Expressive Use Area locations:
Central Library Lower Level (A) & Upper Level (A2) | Mariners (B)| Balboa (C)| Corona del Mar (D)
The City of Newport Beach Libraries have been designed and are operated for the purpose of
meeting the educational, cultural and literary needs of Newport Beach residents. The Library has
received requests from the public to engage in Expressive Use such as soliciting signatures for ballot
initiatives, distributing leaflets or flyers, or providing information, on matters of community
interest. The Board of Library Trustees recognizes the public’s interest in communicating with
Library patrons in a manner that does not obstruct or interfere with the patrons' desire to use the
Library facilities and grounds for quiet reading, research, and contemplation.
The Board of Library Trustees desires to adopt reasonable regulations:
1.To accommodate the public’s desire to engage in Expressive Use outside City Libraries and on
City Library grounds in a manner compatible with Library purposes;
2.To protect Library patrons’ rights to access and use City Libraries and Library grounds for their
intended purposes;
3.To maintain City Libraries and Library grounds in a manner that is without visual clutter, which
may detract from or be incompatible with the design of the Library and use of Library
grounds;
4.To maintain safe and convenient circulation for patrons with walkway access directly into City
Libraries and Library grounds without obstruction or interference, and,
5.To comply with the State and Federal Constitution and interpretive case law to allow for
Expressive Use in a manner which is compatible with the intended purpose of City Libraries
without suppressing speech on the basis of content.
THEREFORE, the Board of Library Trustees adopts the following rules and regulations for Expressive
Use at City Libraries:
1.All persons desiring to use the Expressive Use Area shall report to the Library Services
Director or designee prior to use.
2.Expressive Use inside City Libraries is prohibited. All Expressive Use outside City Libraries,
on Library grounds shall be limited to the designated Expressive Use Area shown in the
attached Exhibits "A", “A2”, "B", "C" and "D".
3.Only one (1) chair and one (1) small table, not to exceed three feet by three feet (3’ by 3’),
are permitted. No other tables, chairs, umbrellas, or other furniture are permitted.
4.Posters not to exceed six square feet in size are permitted so long as posters are held by a
person or placed on, leaned against or hung from the permitted table.
5.The benches, bike racks, public telephones and book drops located within the Library
grounds are intended for Library patron use only. Access to the use of City Libraries and
Library grounds by patrons shall not be obstructed in any manner.
ATTACHMENT C
22
2
6.Loud talking, shouting, or yelling in a manner that is unreasonably disruptive to use of City
Libraries and Library grounds by patrons and other person(s) is prohibited. Person(s) using
the Expressive Use Area shall not approach patrons outside the designated area.
7.Commercial activity is prohibited. No peddlers or vending of any merchandise or services
is permitted.
Adopted - November 16, 1999
Revised Amended - March 18, 2003
Revised Amended - August 17, 2004
Revised Amended - February 6, 2012
Amended and approved by the Board of Library Trustees on- December 15, 2014
Amended and approved by the Board of Library Trustees on- September 17, 2018
Amended and approved by the Board of Library Trustees on- September 21, 2020
Amended and approved by the Board of Library Trustees on- September 19, 2022
Amended - September 16, 2024
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as
circumstances may require or (ii) every two years from the date of adoption, last amendment, or last
review. Adopted, last amended, or last reviewed on September 19, 202216, 2024.
23
Balboa Branch Library - Expressive Use Area
CATTACHMENT D
24
1
NBPL 9
Expressive Use Areas
Expressive Use Area locations:
Central Library Lower Level (A) & Upper Level (A2) | Mariners (B)| Balboa (C)| Corona del Mar (D)
The City of Newport Beach Libraries have been designed and are operated for the purpose of
meeting the educational, cultural and literary needs of Newport Beach residents. The Library has
received requests from the public to engage in Expressive Use such as soliciting signatures for ballot
initiatives, distributing leaflets or flyers, or providing information, on matters of community
interest. The Board of Library Trustees recognizes the public’s interest in communicating with
Library patrons in a manner that does not obstruct or interfere with the patrons' desire to use the
Library facilities and grounds for quiet reading, research, and contemplation.
The Board of Library Trustees desires to adopt reasonable regulations:
1.To accommodate the public’s desire to engage in Expressive Use outside City Libraries and on
City Library grounds in a manner compatible with Library purposes;
2.To protect Library patrons’ rights to access and use City Libraries and Library grounds for their
intended purposes;
3.To maintain City Libraries and Library grounds in a manner that is without visual clutter, which
may detract from or be incompatible with the design of the Library and use of Library
grounds;
4.To maintain safe and convenient circulation for patrons with walkway access directly into City
Libraries and Library grounds without obstruction or interference, and,
5.To comply with the State and Federal Constitution and interpretive case law to allow for
Expressive Use in a manner which is compatible with the intended purpose of City Libraries
without suppressing speech on the basis of content.
THEREFORE, the Board of Library Trustees adopts the following rules and regulations for Expressive
Use at City Libraries:
1.All persons desiring to use the Expressive Use Area shall report to the Library Services
Director or designee prior to use.
2.Expressive Use inside City Libraries is prohibited. All Expressive Use outside City Libraries,
on Library grounds shall be limited to the designated Expressive Use Area shown in the
attached Exhibits "A", “A2”, "B", "C" and "D".
3.Only one (1) chair and one (1) small table, not to exceed three feet by three feet (3’ by 3’),
are permitted. No other tables, chairs, umbrellas, or other furniture are permitted.
4.Posters not to exceed six square feet in size are permitted so long as posters are held by a
person or placed on, leaned against or hung from the permitted table.
5.The benches, bike racks, and book drops located within the Library grounds are intended
for Library patron use only. Access to the use of City Libraries and Library grounds by
patrons shall not be obstructed in any manner.
ATTACHMENT E
25
2
6.Loud talking, shouting, or yelling in a manner that is unreasonably disruptive to use of City
Libraries and Library grounds by patrons and other person(s) is prohibited. Person(s) using
the Expressive Use Area shall not approach patrons outside the designated area.
7.Commercial activity is prohibited. No peddlers or vending of any merchandise or services
is permitted.
Adopted - November 16, 1999
Amended - March 18, 2003
Amended - August 17, 2004
Amended - February 6, 2012
Amended - December 15, 2014
Amended - September 17, 2018
Amended - September 21, 2020
Amended - September 19, 2022
Amended - September 16, 2024
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as
circumstances may require or (ii) every two years from the date of adoption, last amendment, or last
review. Adopted, last amended, or last reviewed on September 16, 2024.
26
COMPUTERS
CUSTOMER
SERVICE
FRIENDS
MEETING
ROOM
CONFERENCE
ROOM
BAMBOO
COURTYARD
ENTRANCE
BOOK RETURN
NBPL
FOUND.
FRIENDS OF
THE LIBRARY
BOOKSTORE
TRAINING
ROOM FRIENDS
CHILDREN’S
DISCOVERY
GARDEN
STAHRSTORYTIME ROOM
SC
I
MF
EXPRESSIVE
USE AREA
6’ X 12’
Central Library - Expressive Use Area
Lower Level
A
27
Central Library - Expressive Use Area
Upper Level
PA
R
K
I
N
G
S
T
R
U
C
T
U
R
E
WALKWAY
EXPRESSIVE
USE AREA
6’ X 12’
CI
T
Y
H
A
L
L
PATIO
CAFE
A2
28
Mariners Branch Library - Expressive Use Area
B
Use Area
29
Balboa Branch Library - Expressive Use Area
C
30
Corona del Mar Branch Library - Expressive Use Area
D
31
CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT
September 16, 2024
Agenda Item No. 7
MELISSA HARTSON, LIBRARY SERVICES DIRECTOR
Literacy
In August, Pals4pal Board President Jessica Bass, Board Member Jill Draffin, and I met to discuss the future
of Pals4pal, the fundraising arm for the Library’s Project Adult Literacy program. President Bass and Board
Member Draffin informed me that the 501(c)(3) was in the process of dissolving. Pals4pal will transfer its
remaining funds to the Newport Beach Public Library Foundation, and at its recent meeting, the Newport
Beach Public Library Foundation approved a grant agreement with Pals4pal. Pals4pal continues to work
with its attorney to file the necessary paperwork with the State Attorney General, submit final tax
documents, and other concluding elements. They expect these filings and activities to wrap within the
coming months.
WHEELHOUSE LIST FOR LIBRARY TRUSTEES
•Meet the Author: Chris Epting
Tuesday, September 17, 7 p.m.
Friends Room, Central Library
•Library Live: Bonnie Garmus
Friday, October 4, 6 p.m.
Civic Center Lawn
•Concert on the Green: AbSOULute
Sunday, September 22, 6 p.m.
Civic Center Lawn
•Sunday Musicale: Latsos Piano Duo
Sunday, October 13, 3 p.m.
Friends Room, Central Library
•Medicine in Our Backyard: Cataract Surgery
Monday, September 23, 7 p.m.
Friends Room, Central Library
•Concert at Marina Park: Gotham City Swingers
Sunday, October 13, 4 p.m.
Marina Park, Balboa Peninsula
•Library Leadership Reception
Wednesday, September 25, 4:45 p.m.
Bamboo Courtyard, Central Library
•Spotlight on Science: Future of Clean Energy
Wednesday, October 16, 7 p.m.
Friends Room, Central Library
•Friends Used Book Sale
Friday, October 4, 1 – 4 p.m. (Members Only)
Saturday, October 5, 9 a.m. – 2 p.m.
Friends Room, Central Library
•Board of Library Trustees Meeting
Monday, October 21, 5 p.m.
City Council Chambers, Civic Center
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949)717-3801, mhartson@newportbeachca.gov
PREPARED BY: Melissa Hartson, Library Services Director
TITLE: Report of August Library Activities – September 16, 2024 Meeting
32
Report of August Library Activities
September 16, 2024
Page 2
REBECCA LIGHTFOOT, LIBRARY SERVICES MANAGER
Outreach
Adult Services Librarian Jeremy Rodriguez and Library Clerk Nicole Osterman attended the annual
Newport Beach Country Club Employee Wellness and Lifestyle Expo, where they interacted with more
than 30 employees from various departments and distributed 8 library cards.
App Enhancement
Based on patron and staff feedback, on order records are now visible in the mobile app so holds can be
placed as soon as possible.
Literacy
Literacy Coordinator Gabriela Leman resigned in August. We are currently recruiting to fill the vacant
position.
ANNIKA HELMUTH, BRANCH AND YOUTH SERVICES COORDINATOR
Branch Activities
A Book Character Scavenger Hunt was popular at Mariners Branch (Mariners) in August with 131
participants. Mariners also hosted an interactive Bug Wall activity for children that brought 173
participants who colored insects, snails, and other creatures to add to the branch bulletin board. The
community continues to take advantage of Mariners’ Seed Library with 152 checkouts in August. Mariners
welcomed Library Page Devon Burton this month while Mariners Library Clerk Mary Anne Kessler left to
pursue a position elsewhere.
At Balboa Branch (Balboa), Toy Train Thursdays and weekly storytimes have blossomed, with regularly
increasing numbers of participants each week. Also, a Flat Stanley Adventures craft program and BARK:
Read to a Dog were welcomed additions to the afterschool programs schedule.
On August 22, Corona del Mar Branch (CdM) had 50 children and caregivers participate in a Drive-In Crafts
& Stories program where families made vehicles out of cardboard boxes to sit in while listening to read-
along picture books. Staff received positive feedback from those in attendance. Also, at CdM, Sensory Play
returned with 31 children and caregivers in attendance. Sensory Play engages children and their caregivers
in activities that promote motor skills, language development, social skills, and creativity while enhancing
cognitive development, focus, and attention.
Youth Services
BARK: Read to a Dog returned for the Fall session on Tuesday, August 7. Readers rotated between all the
dogs and had a wonderful time. A regular family shared that their child has been working hard on their
reading skills all year and this program has been a great support in encouraging them to stay motivated
as they navigate the child's reading struggles. Crafternoon also returned for the Fall session with 58
participants creating a rocking paper plate ship, a zooming rocket, and a speedy car.
The first STEAM Lab gave participants the opportunity to learn about the visible light spectrum and
saturation with two fun crafts, Newton's color wheel and coffee filter art. Participants of all ages (even
adults) were very excited about the coffee filter art where they colored a coffee filter with markers and
then used spray bottles and/or pipettes to add water and watch the colors spread out. There was a lot of
experimentation (spraying close vs. spraying far away, adding a lot of water vs. a little). Once their coffee
33
Report of August Library Activities
September 16, 2024
Page 3
filters were dry, they experimented further by using pipe cleaners to turn them into flowers and
butterflies.
For the return of Middle Grade Book Club, participants discussed favorite characters and historical scenes
from the month’s book pick, “Three Strike Summer” by Skyler Schrempp. A mom and two sisters, all having
read the book, shared that they enjoyed discussing the book at home while at the dinner table.
Participants then completed a round of trivia about baseball history, the 1930s, and the book.
Special Programs
Two end-of-month special events were a hit. On Sunday, August 25, 26 participants enjoyed Stories with
Dad featuring special guest, and local author Barbara Odanaka. Barbara read one of her books,
“Construction Cat”, and then shared some writing tips as well as how she got started writing. The kids and
dads then gathered supplies and broke off to work on their stories. Everyone was focused and came up
with some great stories that were then shared with the group at the end.
And on Tuesday, August 27, the second annual Family Paint Day welcomed 55 participants to the Friends
Room to paint rocks and mini canvases. Everyone from little ones using paint for the first time to older
kids and adults had fun expressing themselves artistically.
Class Visits
Students returned to class this month, which brought in more requests for library field trips and school
presentations with five already scheduled for September.
Training
Children’s Librarian Jasmin Avila attended the City’s Writing Training that provided essential techniques
to enhance clarity, grammar accuracy and professionalism in correspondence. Branch and Youth Services
Coordinator Annika Helmuth completed City of Newport Beach Discrimination and Harassment Prevention
Policy training.
Teen Services
The final Teen Summer Reading Book Club was held on August 7. Participants discussed books they loved,
played Pictionary and completed a Percy Jackson themed word search. Overall sentiment about the book
club meetings was positive and the teens said they would be interested in returning next year for more.
Dare to Prepare, a driving workshop for pre-permit teens, was popular with a total of 35 attendees,
including moms, dads, teens and younger siblings. The presentation incorporated games, parent/teen
challenges, and helpful updates on the laws for teen driving. Several parents shared with staff how helpful
they found the workshop.
Outreach
On Saturday, August 3, Children’s Librarian Christine Lefter and Library Assistant Greg Johnson
participated in the Newport-Mesa Unified School District’s Resource Fair. Christine and Greg handed out
100 Books Before Graduation tote bags to teens and families along with information on teen volunteering
and student resources. They also offered information on additional Teen and Children’s Programs, the
eBranch, Media Lab, and collected email addresses for the Library’s emailing list. A total of 887 Newport-
Mesa residents stopped by the Library’s table. The event was well organized and a great opportunity to
connect directly with community members.
34
Report of August Library Activities
September 16, 2024
Page 4
ANDREW KACHATURIAN, CIRCULATION AND TECHNICAL PROCESSING COORDINATOR
Staffing
Mariners part-time Library Clerk Mary-Anne Kessler resigned in August. We are moving forward with a
candidate on an eligibility list to fill this position. Interviews are scheduled in September to fill four vacant
Library Page positions that are open between the Central and Mariners locations.
Facilities
The water fountain located in the Central Library Children’s Discovery Garden was repaired in August.
This popular water feature is back up and running after a brief interruption due to an issue with the pump
filter.
AMG Construction repaired asphalt in the Central Library delivery bay as part of their trenching to route
electrical utilities to the site for Witte Hall. While much remains to be done, this was a substantial
milestone in the project.
35
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
2024 2024 2024 2024 2024 2024 2025 2025 2025 2025 2025 2025
Tracked by #searches
A to Z Databases 684 644 1328
Alexander Street 730 168 898
Ancestry 588 514 1102
AskART 14 18 32
Brainfuse JobNow/VetNow 158 79 237
Britannica School Edition 1 119 120
Exploring Race in Society 2 5 7
Gale Archives Unbound 4163 *4163
Gale Directory Library 16 36 52
Gale in Context: Biography 14 5 19
Gale in Context: Elementary 3 3 6
Gale in Context: Environmental 0 0 0
Gale in Context: Opposing View 1 2 3
Gale Interactive: Science 0 0 0
Gale Literature Resource Center 20 18 38
Gale Virtual Reference Library 19 29 48
HeritageQuest 150 50 200
Legal Information Ref Center 103 86 189
National Geographic 14 26 40
National Geographic Kids 8 13 21
NewsBank **0
NoveList Plus 81 23 104
NoveList K-8 Plus 41 6 47
ProQuest 3058 3526 6584
Proquest eLibrary 4 34 38
Reference Solutions Business 325 359 684
Reference Solutions Residential 33 9 42
SIRS Discoverer 2 16 18
SIRS Issues Researcher 856 740 1596
World Book Online 34 19 53
Tracked by #page views
Artist Works 3 4 7
Consumer Reports 2442 2585 5027
CultureGrams 23 48 71
Morningstar 5545 4471 10016
RealQuest 57 29 86
Tumblebooks 3 126 129
Value Line 12179 10816 22995
Tracked by courses
LinkedIn Learning 291 257 548
Tracked by books logged
Beanstack 9161 3189 12350
Tracked by Hours Used
ABC Mouse 45.00 46.23 91.23
Beanstack 5385 445 5830
Rosetta Stone 58.01 53.38 111.39
Notes:
* Data unavailable at this time. Will add when received.
Database FY Comparisons YTD 24/25
Proquest Articles Retrieved 2024-2025
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG.
Business Databases 1279 1530 1405
Newspapers--Current 1285 1161 1223
Newspapers--Historical 3576 2019 2798
Magazines 17 56 37
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37
AUG 24 YTD 24/25 YTD 23/24
BALBOA 2,851 6,185 5,069
CdM 3,946 8,288 7,702
MARINERS 20,844 41,156 43,780
CENTRAL 52,113 108,268 115,856
eBooks 8,406 16,880 16,452
eMagazines 4,647 9,066 3,772
eAudiobooks 7,669 15,099 12,829
Streaming Films 3,324 6,715 2,289
TOTAL 103,800 211,657 207,749
SEP 23 100,092
OCT 23 102,739
NOV 23 98,850
DEC 23 95,713
JAN 24 104,644
FEB 24 96,746
MAR 24 104,354
APR 24 100,244
MAY 24 98,839
JUN 24 103,516
JUL 24 107,857
AUG 24 103,800
TOTAL 1,217,394
12 Month Comparison
NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2024
CIRCULATION
BALBOA
CdM
MARINERS
CENTRAL
eBooks
eMagazines
eAudiobooks
Streaming Films
90,000
95,000
100,000
105,000
110,000
SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24
1,610,818
1,529,391
1,464,640 1,424,594 1,376,041
1,084,526 1,043,629
1,195,151 1,172,951
1,213,486
1,000,000
1,125,000
1,250,000
1,375,000
1,500,000
1,625,000
1,750,000
FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24
CIRCULATION
38
AUG 24 YTD 24/25 YTD 23/24
BALBOA 413 863 837
CdM 696 1,512 1,658
MARINERS 2,134 4,418 4,217
CENTRAL 7,460 15,138 14,290
TOTAL 10,703 21,931 21,002
12 Month Comparison
SEP 23 9,437
OCT 23 8,984
NOV 23 8,384
DEC 23 7,645
JAN 24 9,811
FEB 24 9,654
MAR 24 10,057
APR 24 9,704
MAY 24 9,602
JUN 24 11,485
JUL 24 11,228
AUG 24 10,703
TOTAL 116,694
NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2024
REFERENCE
BALBOA
CdM
MARINERS
CENTRAL
7,000
8,000
9,000
10,000
11,000
12,000
SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24
168,496
162,510
157,149 156,521 163,392
131,445
78,088
105,958
108,242
115,765
70,000
90,000
110,000
130,000
150,000
170,000
190,000
FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24
REFERENCE
39
AUG 24 YTD 24/25 YTD 23/24
BALBOA 2,454 5,223 4,509
CdM 3,503 7,433 6,477
MARINERS 12,007 23,228 23,258
CENTRAL 39,246 80,258 78,449
TOTAL 57,210 116,142 112,693
12 Month Comparison
SEP 23 54,320
OCT 23 56,126
NOV 23 48,061
DEC 23 47,392
JAN 24 63,061
FEB 24 53,105
MAR 24 54,930
APR 24 56,328
MAY 24 52,357
JUN 24 55,294
JUL 24 58,932
AUG 24 57,210
TOTAL 657,116
NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2024
PATRONS SERVED
BALBOA
CdM
MARINERS
CENTRAL
45,000
50,000
55,000
60,000
65,000
SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24
1,256,238
1,209,719
1,102,106
1,158,344
935,953
636,072
145,463
512,178 623,295
653,667
100,000
300,000
500,000
700,000
900,000
1,100,000
1,300,000
1,500,000
FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24
PATRONS SERVED IN LIBRARY
40
AUG 24 YTD 24/25 YTD 23/24
BALBOA 410 926 342
CdM 1,290 2,666 1,133
MARINERS 2,011 3,806 1,322
CENTRAL 9,174 19,923 10,469
TOTAL 12,885 27,321 13,266
12 Month Comparison
SEP 23 9,851
OCT 23 10,526
NOV 23 7,448
DEC 23 7,204
JAN 24 8,800
FEB 24 9,057
MAR 24 10,506
APR 24 9,632
MAY 24 12,893
JUN 24 10,546
JUL 24 14,436
AUG 24 12,885
TOTAL 123,784
PROGRAM ATTENDANCE
NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2024
BALBOA
CdM
MARINERS
CENTRAL
2,500
5,000
7,500
10,000
12,500
15,000
SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24
64,473
67,646
69,922
70,430
68,241 68,078
52,678 64,397
78,293
109,729
45,000
55,000
65,000
75,000
85,000
95,000
105,000
115,000
FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24
PROGRAM ATTENDANCE
41
Jerold D Kappel, CEO
Newport Beach Public Library Foundation
Memo
To: Library Trustees
From: Jerold D Kappel, CEO
Date: September 11, 2024
Re: Library Foundation Report
1.The September Board Meeting was held on September 9.
a.Two new members have been elected to the Board at the September Board
meeting—Miles Yourman and Paul Watkins. Miles will serve as chair of the Finance
Committee.
i.Emilie Menghin, Treasurer of the Board, has accepted a one-year transfer to
Munich, Germany. Emilie has requested a one-year leave of absence from
the Board but plans to become active when she returns from Germany.
b.The Foundation Board provisionally accepted the FY2024 Audit. The IRS 990 is now
being completed. As a reminder, the Foundation posts its audit and 990 on the
website under About/Financial Responsibility. The Foundation is rated 4 Stars by
Charity Navigator (the highest rating) and has received a Platinum rating from
Candid/GuideStar.
c.The next Foundation Board meeting will be Monday, October 14.
2.The Foundation’s Bookmark Magazine was delivered to homes and distributed
throughout the four branches in August. The theme of this edition is “legacy.” In addition
to announcing the 2024-2025 program season, the magazine featured an interview of
Clarence Turner by Tom Johnson, publisher of Stu News, on the construction of the
Central Library, an in memoriam on Jene Witte, a recap of the 2023-2024 season, and a
listing of all those that contributed to the endowment in the early 2000s. The
Foundation’s endowment is the source of funding for its annual grant to the Library.
42
2
a. The Winter Bookmark will have the annual report. It will also feature one of the
learner’s stories from the Project Adult Literacy booklet In Our Own Words: One
World Many Stories.
3. There are 128 season passes purchased for Library Live and 180 combined for the Witte
Lectures Friday and Saturday presentations.
a. Individual tickets for Library Live went on sale September 1. Individual tickets for
Witte Lectures go on sale October 1.
4. The Bonnie Garmus Library Live event will be held on Friday, October 4, after the
Library closes. It will be on the Civic Center Green for seating of up to 500 people.
Kunga Wangmo, Foundation program director, is working with the Library, Parks and
Recreation, and the A/V and event staff contractors on the details for this event.
a. Including the season passes, there have been 361 tickets sold for the Garmus
lecture as of 9/9/2024.
5. The free Medicine in Our Backyard series, presented with our partner UCI Health, opens
with “Seeing Clearly – What You Need to Know About Cataract Surgery” by Soroosh
Behshad, MD, Associate Professor — Department of Ophthalmology on Monday,
September 23, 2024.
6. The free Book Discussion Group began Wednesday, September 11. Over 40 readers
attended.
7. The free Financial Literacy Workshops begin September 30.
8. The free Spotlight on Science speakers are selected. There will be two Spotlights in the
fall and two in the spring. Spotlight opens on October 16 with UCI scientist and professor
Jack Brouwer speaking about hydrogen as an energy source.
9. The Foundation has now raised $9.3 million in gifts and gift commitments toward its $12
million goal, which is 50% of the cost of the construction of Witte Hall.
a. The construction camera video is updated every 7-10 days and is available on the
Witte Hall webpage on our website. https://nbplf.foundation/witte-hall/
10. The Library Leadership Reception will be held on Wednesday September 25. As with the
Summer Solstice Celebration, all Trustees are invited, and signage will be posted that
states that no Library governance business will be discussed in order to comply with
recent rulings regarding the Brown Act.
a. Mayor Will O’Neill is the guest speaker.
43
3
11. The Foundation Board approved a grant agreement with the Pals4pal Literacy Board to
accept that organization’s reserve and intellectual property as that organization is
ceasing operations. Once Pals4pal has ceased operations and transfers its assets to the
Foundation, the funds will be held in a separate investment account, a Board-designated
quasi-endowment, restricted to support Project Adult Literacy. There will be a literacy
committee on the Foundation’s Board of Directors that will review the Library’s request
for funds and provide volunteers and support for any Project Adult Literacy event. The
Foundation is pleased to be able to assist the Library and continue funding support for
the much admired, and needed, adult literacy program.
12. The nascent national Library Support Network (LSN) has monthly convenings on Zoom.
It has now hired an executive, Jonna Ward, previously the Executive Director of the
Seattle Public Library Foundation. I was the featured speaker for the September
meeting. I spoke on fundraising strategies during a national election year. The LSN is an
excellent resource to share ideas and strategies. Friends and library foundations
organizations from across the county (and Canada), as large as LA and as small as
Stillwater, Minnesota, participate.
44