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HomeMy WebLinkAbout09-16-2024-BLT-AGENDA PACKETCITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES - STUDY SESSION 5:00 P.M. / REGULAR MEETING 5:30 P.M. AGENDA Civic Center Council Chambers 100 Civic Center Drive, Newport Beach, CA 92660 Monday, September 16, 2024 - 5:00 PM Board of Library Trustees Members: Chase Rief, Chair Antonella Castro, Vice Chair Dorothy Larson, Secretary Lauren Kramer, Trustee Meghan Murray, Trustee Staff Members: Melissa Hartson, Library Services Director Francine Jacome, Administrative Support Specialist The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Sunday, September 15, at 4:00 p.m. to give the Board of Library Trustees time to consider your comments. All emails will be made part of the record. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.ROLL CALL - 5:00 P.M. II.STUDY SESSION Fiscal Year 2023-24 Library ReviewSS1. Staff will present a statistical overview of Fiscal Year 2023-24 Library Operations and goals for Fiscal Year 2024-25. III.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IV.RECESS V.RECONVENE AT 5:30 P.M. FOR REGULAR MEETING September 16, 2024 Page 2 Board of Library Trustees Meeting VI.ROLL CALL VII.PLEDGE OF ALLEGIANCE VIII.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the Board of Library Trustees. If the optional sign-in card has been completed, it should be placed in the tray provided. The Board of Library Trustees of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The Board of Library Trustees has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. IX.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. Board of Library Trustees have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the Board of Library Trustees votes on the motion unless members of the Board of Library Trustees request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward upon invitation by the Chair. A.Consent Calendar Items Minutes of the August 19, 2024 Board of Library Trustees Meeting (pp. 5-11)1. MINUTES Patron Comments (pp. 12-14)2. Monthly review of evaluations of library services through suggestions and requests received from patrons. PATRON COMMENTS Expenditure Status Report (p. 15)3. Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department. AUGUST EXPENDITURES Board of Library Trustees Monitoring List (p. 16)4. List of agenda items and dates for monthly review of projects by the Board of Library Trustees. MONITORING LIST September 16, 2024 Page 3 Board of Library Trustees Meeting X.CURRENT BUSINESS A.Items for Review Literacy Services Update (p. 17)5. Library Services Manager Rebecca Lightfoot will provide an update on the Literacy program and events. STAFF REPORT Expressive Use Areas Policy (NBPL 9)(pp. 18-31)6. Staff recommends that the Board of Library Trustees review and accept revisions to Library Policy NBPL 9, Expressive Use Areas. STAFF REPORT ATTACHMENTS A-E Library Activities (pp. 32-41)7. Monthly update of library events, services, and statistics. STAFF REPORT B.Monthly Reports Library Foundation Liaison Reports (pp. 42-44)8. Trustee update of the most recently attended Library Foundation Board meeting. FOUNDATION REPORT Friends of the Library Liaison Report9. Trustee update of the most recently attended Friends of the Library Board meeting. Pals4pal Liaison Report10. Trustee update of the most recently attended Pals4pal Board meeting. XI.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited, and non-agenda items generally considered to be within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. September 16, 2024 Page 4 Board of Library Trustees Meeting XII.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM) OR RECONSIDERATION XIII.ADJOURNMENT CITY OF NEWPORT BEACH Board of Library Trustees Civic Center Council Chambers 100 Civic Center Drive, Newport Beach, CA Meeting Minutes Monday, August 19, 2024 – 5:00 PM I. CALL MEETING TO ORDER – 5:00 PM Chair Rief called to order the regular meeting of the Newport Beach Board of Library Trustees. II. ROLL CALL – Roll call by Administrative Support Specialist Francine Jacome. Trustees Present: Chair Chase Rief, Secretary Dorothy Larson, Trustee Lauren Kramer, Trustee Meghan Murray Trustees Absent: Vice Chair Antonella Castro (excused) Staff Present: Melissa Hartson, Library Services Director Rebecca Lightfoot, Library Services Manager Francine Jacome, Administrative Support Specialist Annika Helmuth, Branch and Youth Services Coordinator Andrew Kachaturian, Circulation and Technical Processing Coordinator Jeremy Rodriguez, Librarian II Avery Maglinti, IT Manager Staff Absent None III. PLEDGE OF ALLEGIANCE Trustee Dorothy Larson led the Pledge of Allegiance IV. NOTICE TO THE PUBLIC - Waived Chair Rief reported he made some changes to the Regular Agenda order, noting he moved Library Services Director Hartson’s Library Activities report from the Consent Calendar to the Standing items list for review and comments rather than pulling it from the Consent Calendar when there are questions. Additionally, all meetings will be held in the Civic Center Council Chambers rather than at the individual branches. There may be future scheduled visits to the branches. He would also like the wheelhouse items emailed to the trustees for input in their calendars. V. CONSENT CALENDAR Administrative Support Specialist Jacome read the Consent Calendar Notice to the public. A. Consent Calendar Items Chair Rief inquired if any Trustees had requests to pull an item from the Consent Calendar. 5 Board of Library Trustees Meeting August 19, 2024 Page 2 1.Minutes of the July 15, 2024 Board of Library Trustees Meeting Chair Rief stated Mr. Mosher emailed minor suggested changes to the June minutes, there were no other changes noted. 2.Patron Comments Monthly review of evaluations of library services through suggestions and requestsreceived from patrons. 3.Expenditure Status ReportMonthly expenditure status of the library’s operating expenses, services, salaries,and benefits by department. 4.Board of Library Trustees Monitoring ListList of agenda items and dates for monthly review of projects by the Board ofLibrary Trustees. Chair Rief opened the item for public comment and there were none. Motion made by Trustee Lauren Kramer, seconded by Secretary Larson, and carried (4- 0-0-1 Vice Chair Castro Absent) to approve the Consent Calendar Items 1-4 with thesubmitted changes by Jim Mosher to the July 15, 2024 draft minutes. AYES: Rief, Larson, Kramer, Murray NOES: ABSTENTIONS: ABSENCES: Castro VIII.CURRENT BUSINESS A.Items for Review 5. Information Technology updateIT Manager Avery Maglinti will update the Board of Library Trustees on libraryinformation technology activities. IT Manager Avery Maglinti reported there were over 920 help desk tickets pertaining to the Library resolved in the past year and provided an overview of the past year’s IT projects. The Integrated Library System (ILS) was updated from version 3.7 to 4.1, which included an upgrade to the application servers, over 80 workstation clients and staff PCs. It was a four-month project with an outside consultant, and staff was closely involved. The Library mobile app was updated as there was a vendor change due to the prior vendor no longer supporting the app for patrons. All credit card terminals were upgraded and configured for NFC payments at all branches, several patron databases were updated, and a closing announcement was set up at Central. A public calendar was created for booking passport appointments online. Ongoing services include replacing equipment, which is all on a rotating cycle. An example would be the PCs are on a four-year rotating replacement schedule. All PC monitors went to a standard 24” monitor. All the Media Lab software was updated, including the operating system. A video conferencing system was installed at Central. Larger organizational projects include upgrading the IT department’s 6 Board of Library Trustees Meeting August 19, 2024 Page 3 data center, which is located in the Civic Center and stores the ILS servers. That implementation took about the entire year due to the size of the system. The ERP (financial and human resources systems) was upgraded. The Library uses the ERP to manage their budget, manage their staff, and make their purchases. Another large investment has been in cyber security; a network assessment was completed last year which was followed by remediation and mitigation on some of the recommendations resulting from that assessment. The Multi-Factor Authorization (MFA) implementation mentioned in last year’s update was completed; it is a security method that requires users to provide more than one verification factor to access a resource. Enterprise Password Management was rolled out for all staff members. The annual cyber security training just wrapped up. Upcoming future projects include acquiring a new screen and projector for the Children’s section at the Central Library, the public copier will be replaced at Corona del Mar Branch. When the MFA rolled out, they didn’t allow passwords longer than twenty characters. Staff pushed them to allow that as those are City requirements. The vendor will be providing an update once they have made that software change. In the next few weeks, an IT Strategic Plan Development will kick off; every department in the City will come together and plan what IT looks like moving forward for the next five years. It will set the tone for the department’s goals and priorities and provide information on what IT’s strengths and weaknesses are so they can make those improvements. Staff will play a major role in that process. Chair Rief thanked IT Manager Maglinti for the update and noted the importance of the IT department and the work they do and inquired if they confer with different libraries for comparisons and ideas. IT Manager Maglinti responded that staff are a crucial part of the upgrade and updates process. The department responds to their needs based on what works best for the patrons. Chair Rief asked about having to access a third party’s domain in order to enter the library’s catalog. Mr. Maglinti replied he believed that limitation is on the vendor side of the catalog service; the City hosts the library portion of the website, the vendor hosts the catalog. The IT Department had attempted to change that, and it was not allowed. Trustee Lauren Kramer inquired if staff attends library conferences so they can get fresh ideas on what other municipalities are utilizing. Library Services Director Melissa Hartson answered staff attends different conferences and training throughout the year. The main three are the California Library Association, Public Library Association and American Library Association conferences. They participate in workshop discussions and visit exhibit halls with different vendors. Secretary Larson questioned if the mobile app is compatible with androids. Mr. Maglinti responded that the new library app is compatible with android phones. IT Manager Maglinti took a moment to respond to the written public comment Mr. Mosher submitted regarding the internal service funds, as related to the IT department. There are two internal service funds (ISF), the IT Operating ISF and an IT Replacement ISF. The operating ISF are the funds it takes to operationally run the IT Department on an annual basis such as software licensing or any special outside vendors such as for cyber security. Typical expenses would include IT staff, software licensing and renewals and support, cyber security, network service consultants, data lines and connectivity, internet and phone systems, backups and recovery. The department decides the utilization and 7 Board of Library Trustees Meeting August 19, 2024 Page 4 resources for the operations side of the IT Department funds, who also serves the public much like the Library and other departments within the City. Shared expenses between departments might include the ERP, and is fractionally divided between the departments, each department pays for their portion of the utilization of the software or cyber security initiatives. Secretary Larson inquired if the IT staff log their time by department. Mr. Maglinti answered his staff logs their time into a ticketing system that tracks which department requested the help desk tickets and is part of the annual City’s budgeting process. Chair Rief called for public comment on the item. Jim Mosher, Newport Beach resident, commented he appreciated the report and didn’t understand why the operating expenses weren’t itemized as they go along and charged accordingly, rather than on a predetermined budget amount based on the prior year’s information. Mr. Mosher asked if the internet service CENIC is still being utilized, the service at Mariners branch used to be much faster than it is now. Two questions submitted included if the ILS system can send an advance notice when something it close to being due, rather than when an item is due; and if WIFI service can be extended to the outside patio area at the Central library. IT Manager Maglinti responded that he will look into advance noticing. Library Services Director Hartson added that courtesy notices go out three days ahead of when items are due based on when the items are checked out. On the day the item is due, a notice goes out indicating whether an item was renewed or not. Staff are unable to tell in advance if an item can be renewed unless they actually perform the renewal. Patrons often prefer not to renew the item early as that would change when the item is due back. Secretary Larson inquired if the system is able to tell if an item has a hold for another patron. Circulation and Technical Processing Coordinator Andrew Kachaturian stated he checked that option in the current system, and it is not available. IT Manager Maglinti noted that the Civic Center campus and the Central Library were designed to discourage loitering thus the City decided to not make internet available overnight in the patio areas. Chair Rief received and filed the report. 6. Adult and References Service Update Library Services Manager Rebecca Lightfoot will provide the annual update on reference services, collections, and programming for adult patrons. Library Services Manager Rebecca Lightfoot introduced Adult Services Librarian Jeremy Rodriguez. His name can often be found in glowing patron comments. A variety of resources are used to respond to patron questions and inquiries for adult services. Staffing changes last year included the vacant adult services coordinator, recruiting is in progress for a replacement; a Librarian I position was filled in January by Mary-Ann Lutgen. All of the part-time library assistants were replaced at all of the branches. Program Assistant Terry Sanchez continues to cultivate high-quality authors for events. The Storytellers Writing Workshop continues to fill up within minutes of being announced. She also held 8 Board of Library Trustees Meeting August 19, 2024 Page 5 genealogy workshops in January through March that were full. Two Meet the Author events with Nicola Harrison and Douglas Brunt were well attended. Several at-room-capacity Sunday Musicales were hosted, and Librarian Rosemary Hammock hosted a Zine program that doubled in attendance from the prior year. Former Adult Services Coordinator Erin Spivey and Branch and Youth Services Coordinator Annika Helmuth attended a Wellness and Lifestyle Expo at the Newport Beach Country Club to promote the Library and issue cards; Librarian Rodriguez and Children’s Librarian Christine Lefter led a tour of the Central Library with members of Independent Endeavor. Librarian Rodriguez and Children’s Librarian Jasmin Avila attended an open house for the new Clearwater Senior Center; and Library Administration renewed a one-year subscription to online training hosted by Ryan Dowd, an advocate for the unhoused community and other vulnerable populations. Librarians Hammock and Avila attended the Public Library Association Conference. The Library launched their new mobile app in April 2024. It is user friendly and has a strong visual interface with greater customization capabilities. Recently, the Library is making a big push to get back out into the community and conduct tours. Additionally, a homebound service, Special Delivery, was implemented, which allows new parents and caregivers to have materials delivered to their home. Secretary Larson inquired how the Library is advertising the delivery service for new moms and if it is also available for seniors. Library Services Manager Lightfoot explained that the traditional home bound service has been in effect for several years and is available for all ages to apply for the service. It is promoted on the website and through e-blasts. There were cards that were sent to Hoag Hospital for display in the maternity ward as well as to the OASIS senior center, along with other places throughout the city. Chair Rief called for public comment on the item and there were none. Chair Rief received and filed the report. 7. Library Activities Monthly update of library events, services, and statistics. Library Services Director Melissa Hartson reported that July was a busy month; the reading challenge had a program attendance increase of 17%. There were 577,985 minutes of reading time logged by people of all ages. July marked the 30th anniversary of the Central Library, staff hosted an open house commemorating this milestone where light refreshments were available. There was a scavenger hunt and other activities such as children’s storytime, crafts, library card signups, and giveaways. Creating and offering tours provided insight into current offerings and how the facility and its resources have evolved over the past 30 years. There are several wheelhouse items listed in the Staff report for upcoming events. Two of note are the Friends of the Library check presentation to City Council on Tuesday August 27, 2024, and the International Literacy Day proclamation at the same meeting. Chair Rief called for public comment on the item. Jim Mosher, Newport Beach resident, referenced Handwritten Page 27 of the agenda packet and noted that the website usage statistics in the upper left corner lists 49,426 visits with approximately 31,000 users and indicates 23,090 were new users. He found 9 Board of Library Trustees Meeting August 19, 2024 Page 6 that odd and difficult to believe as accurate. Clarity of those numbers would be nice for a future meeting. Chair Rief explained that every year it’s getting harder and harder to measure users across month to month because of new privacy tools that are being added to user devices. It is an industry trend that seems to be growing. Chair Rief received and filed the report. B. Monthly Reports 8. Library Foundation Liaison Reports A. Library Foundation Liaison Report Trustee update on the most recently attended Friends of the Library Board meeting. Secretary Larson reported that the report submitted by Foundation CEO Jerry Kappel was a very good update. 9. Friends of the Library Liaison Report Trustee update on the most recently attended Friends of the Library Board meeting. Chair Rief reported that the Friends held their meeting; he didn’t believe it was attended by a liaison. 10. PALS4pal Liaison Report Trustee update of the PALS4pal Board meeting. There was no report as Vice Chair Castro had an excused absence. Chair Rief received and filed all the reports. 11. Board of Library Trustees Liaison Assignments The Board of Library Trustees Chair will appoint trustees to the five liaison assignments. Chair Rief explained he has changed the liaison reports and is consolidating the Library Foundation to a single report with Secretary Dorothy Larson as the liaison. Trustee Murray will be the Friends liaison; and Pals4pal will have Vice Chair Antonella Castro as the liaison. Chair Rief opened the monthly reports to public comments and there were none. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS – Three Minutes per speaker Jim Mosher, Newport Beach resident, commented that historically, prior to 2008, the Board of Library Trustees met twice per month, once at the Civic Center campus and the second meeting was at a branch, thus one branch was visited each month. 10 Board of Library Trustees Meeting August 19, 2024 Page 7 VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM) None IX. ADJOURNMENT – 5:43 p.m. All future meetings will be held at the Civic Center campus. The September meeting is scheduled for Monday September 16 at 5:00 p.m. 11 NE W P O R T B E A C H P U B L I C L I B R A R Y P A T R O N C O M M E N T S AU G U S T 2 0 2 4 Co m m e n t # Co m m e n t Re s p o n s e Da t e R e c e i v e d So u r c e o f C o m m e n t St a f f M e m b e r St a f f M e m b e r T i t l e Da t e R e s p o n d e d t o P a t r o n 1 08 / 0 5 / 2 0 2 4 Em a i l Re b e c c a L i g h t f o o t Li b r a r y S e r v i c e s M a n a g e r 08 / 0 5 / 2 0 2 4 2 08 / 0 9 / 2 0 2 4 Em a i l An d y K a c h a t u r i a n Ci r c . & T e c h . P r o c e s s i n g C o o r d i n a t o r 08 / 1 2 / 2 0 2 4 3 08 / 1 2 / 2 0 2 4 Em a i l Na d i a D a l l s t r e a m Br a n c h L i b r a r i a n 08 / 1 2 / 2 0 2 4 4 08 / 1 3 / 2 0 2 4 Em a i l Fr a n c i n e J a c o m e Ad m i n i s t r a t i v e S u p p o r t S p e c i a l i s t 08 / 1 3 / 2 0 2 4 I w a s w o n d e r i n g i f I w o u l d b e a b l e t o c o m e i n a n d t a k e a t e s t a n d h a v e s o m e o n e si g n a w a i v e r t h a t [ v e r i f i e s ] t h a t I c a m e a n d t o o k t h e t e s t . Th a n k y o u f o r y o u r i n q u i r y . W e d o o f f e r T e s t P r o c t o r i n g S e r v i c e s a t t h e C o r o n a d e l Ma r B r a n c h L i b r a r y . H e r e i s a l i n k t o o u r w e b p a g e w h e r e y o u w i l l f i n d a d e s c r i p t i o n of t h e s e r v i c e a n d a T e s t P r o c t o r i n g R e q u e s t F o r m . I f w e m e e t y o u r r e q u i r e m e n t s , pl e a s e c o m p l e t e a n d s u b m i t t h e f o r m s o w e c a n s c h e d u l e a n a p p o i n t m e n t . P l e a s e le t m e k n o w i f y o u h a v e a n y f u r t h e r q u e s t i o n s o r n e e d a d d i t i o n a l i n f o r m a t i o n . Wh e r e c a n I r e q u e s t b o o k s f o r y o u t o g e t s o t h a t I [ c a n ] r e n t t h e m f r o m t h e L i b r a r y ? Th a n k s . We h a v e a s u g g e s t a t i t l e p a g e o n o u r w e b s i t e w h e r e y o u c a n f i l l o u t a r e q u e s t f o r co n s i d e r a t i o n f o r p u r c h a s e , w h i c h w i l l g o t o o u r C o l l e c t i o n D e v e l o p m e n t t e a m . Y o u ca n f i n d i t h e r e . . . I h o p e t h a t h e l p s ! P l e a s e l e t m e k n o w i f y o u h a v e a n y o t h e r qu e s t i o n s . T h a n k y o u . I w a s w o n d e r i n g i f y o u h a v e a n y j o b p o s i t i o n s a v a i l a b l e ? Al l o p e n p o s i t i o n s a r e p o s t e d o n t h e C i t y w e b s i t e , w h i c h y o u c a n f i n d h e r e . . . I f y o u cl i c k o n t h e E m p l o y m e n t O p p o r t u n i t i e s l i n k , i t w i l l t a k e y o u t o G o v e r n m e n t J o b s , wh i c h a l l o w s y o u t o v i e w o p e n p o s i t i o n s , r e a d j o b d e s c r i p t i o n s , a n d s t a r t t h e ap p l i c a t i o n p r o c e s s . I h o p e t h i s h e l p s ! Do y o u h a v e r o o m s / s p a c e t o h o l d m e e t i n g s ? T h a n k y o u . Th a n k y o u f o r y o u r i n q u i r y a b o u t m e e t i n g s p a c e a t t h e N e w p o r t B e a c h P u b l i c Li b r a r y . F o r s m a l l e r g r o u p s o f 1 - 5 p e o p l e , t h e L i b r a r y ’ s S t u d y R o o m s c a n b e b o o k e d at t h e s e c o n d f l o o r R e f e r e n c e D e s k a n d a r e f i r s t c o m e , f i r s t s e r v e d . S t u d y r o o m s a r e FR E E t o u s e f o r a n y o n e w h o h a s a N e w p o r t B e a c h P u b l i c L i b r a r y c a r d ( a c a r d i s ne e d e d b e f o r e y o u r e s e r v e t h e r o o m ) . I f y o u h a v e a s l i g h t l y l a r g e r g r o u p o f 6 - 2 0 pe o p l e , t h e S w o r d M e e t i n g R o o m m a y b e i d e a l f o r y o u r e v e n t . T h e r o o m i s F R E E t o us e f o r a n y o n e w h o h a s a N e w p o r t B e a c h P u b l i c L i b r a r y c a r d ( a c a r d i s n e e d e d be f o r e y o u r e s e r v e t h e r o o m ) . T h e a t t a c h e d S w o r d M e e t i n g R o o m U s a g e d o c u m e n t de t a i l s a l l t h e g u i d e l i n e s f o r r e s e r v i n g a n d u s i n g t h i s r o o m . T h e r e i s f r e e W i - F i ac c e s s b u t n o a u d i o - v i s u a l e q u i p m e n t . A s t h i s i s i n a q u i e t a r e a o f t h e L i b r a r y , t h e do o r m u s t r e m a i n c l o s e d a t a l l t i m e s . T h e F r i e n d s M e e t i n g R o o m i s a p a i d r e n t a l . I ha v e a t t a c h e d d e t a i l s a b o u t o u r A p p l i c a t i o n P r o c e s s , w h i c h i n c l u d e a l l f e e s a s w e l l as d o c u m e n t s r e q u i r e d p r i o r t o s e c u r i n g y o u r r o o m r e s e r v a t i o n . P l e a s e n o t e t h a t a l l do c u m e n t s l i s t e d u n d e r G e n e r a l R e q u i r e m e n t s m u s t b e r e c e i v e d n o l e s s t h a n 1 4 da y s b e f o r e y o u r e v e n t i n o r d e r t o g u a r a n t e e y o u r r e s e r v a t i o n . Y o u a r e r e q u i r e d t o co m p l e t e a n A p p l i c a t i o n f o r U s e w i t h d e t a i l s a b o u t y o u r e v e n t . U p o n r e v i e w , o u r Li b r a r y S e r v i c e s D i r e c t o r w i l l d e t e r m i n e i f y o u r e v e n t m e e t s w i t h o u r L i b r a r y r o o m us e g u i d e l i n e s a n d d o e s n o t c o n f l i c t w i t h a n y o f o u r c u r r e n t l y s c h e d u l e d e v e n t s . T h e Fr i e n d s R o o m c a n n o t b e r e s e r v e d m o r e t h a n 9 0 d a y s i n a d v a n c e a n d i s l i m i t e d t o re n t o n l y o n c e e v e r y 9 0 d a y s . C o m p l e t e i n f o r m a t i o n c a n b e f o u n d o n t h e L i b r a r y ’ s we b s i t e a t . . . A s a n o t h e r o p t i o n , t h e C i t y ’ s R e c r e a t i o n a n d S e n i o r S e r v i c e s De p a r t m e n t ( R S S ) m a n a g e s s e v e r a l o t h e r r e n t a l f a c i l i t i e s t h r o u g h o u t t h e C i t y t h a t ma y a l s o s u i t y o u r n e e d s . I ’ v e a t t a c h e d t h e i r R S S F a c i l i t y R e n t a l P a c k e t f o r y o u r re f e r e n c e . Y o u c a n r e a c h t h e R S S d i r e c t l y b y c a l l i n g 9 4 9 - 6 4 4 - 3 1 5 1 . P l e a s e d o n ’ t he s i t a t e t o c o n t a c t m e d i r e c t l y i f y o u h a v e a n y f u r t h e r q u e s t i o n s . H a v e a p l e a s a n t da y . NE W P O R T B E A C H P U B L I C L I B R A R Y P A T R O N C O M M E N T S AU G U S T 2 0 2 4 Co m m e n t # Co m m e n t Re s p o n s e Da t e R e c e i v e d So u r c e o f C o m m e n t St a f f M e m b e r St a f f M e m b e r T i t l e Da t e R e s p o n d e d t o P a t r o n 5 08 / 1 3 / 2 0 2 4 Em a i l An d y K a c h a t u r i a n Ci r c . & T e c h . P r o c e s s i n g C o o r d i n a t o r 08 / 1 4 / 2 0 2 4 6 08 / 1 4 / 2 0 2 4 Em a i l Me l i s s a H a r t s o n Li b r a r y S e r v i c e s D i r e c t o r 08 / 1 9 / 2 0 2 4 7 08 / 1 6 / 2 0 2 4 Em a i l An d y K a c h a t u r i a n Ci r c . & T e c h . P r o c e s s i n g C o o r d i n a t o r 08 / 1 6 / 2 0 2 4 8 08 / 1 9 / 2 0 2 4 Em a i l Re b e c c a L i g h t f o o t Li b r a r y S e r v i c e s M a n a g e r 08 / 1 9 / 2 0 2 4 9 08 / 2 1 / 2 0 2 4 Em a i l Re b e c c a L i g h t f o o t Li b r a r y S e r v i c e s M a n a g e r 08 / 2 2 / 2 0 2 4 Do e s t h e N B P L s t i l l h a v e a m i c r o f i l m r e a d e r ? I a m t r y i n g t o o b t a i n a n d v i e w mi c r o f i l m f r o m a n o u t - o f - s t a t e l i b r a r y t h r o u g h a n I n t e r l i b r a r y L o a n . T h a n k y o u ! Ye s , t h e C e n t r a l L i b r a r y d o e s h a v e a r e a d e r t h a n c a n m a k e u s e o f b o t h m i c r o f i l m an d m i c r o f i c h e . T h e r e a d e r a l l o w s y o u t o p r i n t a n d s a v e s c r e e n c a p t u r e s . I f y o u ne e d a s s i s t a n c e r e q u e s t i n g t h e m i c r o f i l m y o u a r e s e a r c h i n g f o r , y o u c a n e i t h e r s t o p in t o s p e a k w i t h o u r R e f e r e n c e s t a f f o r c a l l 9 4 9 - 7 1 7 - 3 8 0 0 a n d s e l e c t o p t i o n 2 f o r Re f e r e n c e . T h e r e i s a c o s t o f $ 5 p e r i t e m r e q u e s t e d . T h a n k s f o r c h e c k i n g w i t h u s . I a m a n a r t h i s t o r i a n a n d a r t m u s e u m p r o f e s s i o n a l . D o y o u a c c e p t b o o k s a n d sc h o l a r l y e x h i b i t i o n c a t a l o g u e s o n m o d e r n a n d c o n t e m p o r a r y ? Th a n k y o u f o r t h i n k i n g o f u s ! Y e s , t h e F r i e n d s o f t h e L i b r a r y d o a c c e p t d o n a t i o n s o n th e L i b r a r y ’ s b e h a l f . S t o r e h o u r s a r e M o n d a y t h r o u g h S a t u r d a y f r o m 1 0 : 3 0 a . m . u n t i l 3 p . m . , b u t y o u m a y d r o p d o n a t i o n s o f f a t a n y l o c a t i o n d u r i n g n o r m a l b u s i n e s s ho u r s . I f y o u w o u l d l i k e t o m a k e a n a p p o i n t m e n t f o r a l a r g e r d o n a t i o n d r o p o f f , pl e a s e c a l l t h e F r i e n d s a t 9 4 9 - 7 5 9 - 9 6 6 7 . Y o u c a n f i n d m o r e i n f o r m a t i o n a b o u t do n a t i o n s o n t h e i r w e b s i t e h e r e . . . T h a n k y o u . Do y o u a c c e p t d o n a t i o n s o f C D s ? W e h a v e a r a t h e r l a r g e c o l l e c t i o n . Th a n k y o u f o r t h i n k i n g o f u s ! Y e s , t h e F r i e n d s o f t h e L i b r a r y a r e a c c e p t i n g C D do n a t i o n s o n t h e L i b r a r y ’ s b e h a l f . S t o r e h o u r s a r e M o n d a y t h r o u g h S a t u r d a y f r o m 10 : 3 0 a . m . u n t i l 3 p . m . , b u t y o u m a y d r o p d o n a t i o n s o f f a t a n y l o c a t i o n d u r i n g n o r m a l bu s i n e s s h o u r s . I f y o u w o u l d l i k e t o m a k e a n a p p o i n t m e n t f o r a l a r g e r d o n a t i o n d r o p of f , p l e a s e c a l l t h e F r i e n d s a t 9 4 9 - 7 5 9 - 9 6 6 7 . Y o u c a n f i n d m o r e i n f o r m a t i o n a b o u t do n a t i o n s o n t h e i r w e b s i t e h e r e . . . T h a n k y o u . Re g a r d i n g a c h r o n i c d i s r u p t i v e p a t r o n i n t h e s o u t h e a s t c o r n e r , 2 n d f l o o r . . . I w a l k e d ov e r t o t h e d e s k a n d t a l k e d t o C h r i s a b o u t i t . C h r i s s a i d t h e y a r e a w a r e o f t h i s f e l l o w an d s a i d h e i s " m e n t a l l y i l l " b u t t h a t t h e y " m u s t p e r s o n a l l y o b s e r v e t h e i n a p p r o p r i a t e be h a v i o r " t h e m s e l v e s i n o r d e r t o t a k e a c t i o n . H e s a i d t h e y w o u l d d o a " w a l k b y " i n a fe w m o m e n t s . A n d h e D I D w a l k b y a n d n o t i c e d t h e s c a t t e r e d s t u f f a l l o v e r t h e a r e a an d g e n t l y t o l d t h e f e l l o w t h a t h e n e e d s t o k e e p i t a l l t o g e t h e r i n o n c e p l a c e . T h e fe l l o w o b e y e d t h e i n s t r u c t i o n s w i t h o u t a r e s p o n s e , p u t t i n g a l l h i s s t u f f t o g e t h e r b y h i s #2 s p o t . C h r i s l e f t a n d I r e s u m e d w o r k i n g o n m y l a p t o p . T h e f e l l o w t a l k e d o n t h e ph o n e a g a i n , s o u n d i n g a s i f h e w a s a b l e t o f u n c t i o n N O R M A L L Y i n t h a t r e g a r d . I do n ' t t h i n k h e ' s m e n t a l l y i l l . . . T h e l i b r a r y i s n o t a p s y c h i a t r i c h o s p i t a l . W e ' r e n o t h e r e to t a k e c a r e o f h i m a n d b e n d b a c k w a r d s t o a l l o w i n a p p r o p r i a t e d i s r u p t i v e b e h a v i o r th a t i s d r i v i n g p e o p l e o u t o f t h i s a r e a . . . I h o p e l i b r a r y a d m i n i s t r a t i o n w i l l t a k e n o t e o f th i s . I t ' s N O T f a i r t o e v e r y b o d y e l s e . Th a n k y o u f o r t a k i n g t h e t i m e t o r e p o r t w h a t h a p p e n e d d u r i n g y o u r r e c e n t v i s i t t o t h e Ce n t r a l L i b r a r y . I a p p r e c i a t e t h a t y o u a p p r o a c h e d s t a f f t o a d d r e s s y o u r c o n c e r n s . I ha v e c o m m u n i c a t e d w i t h o u r R e f e r e n c e s t a f f , a n d w e a r e a c t i v e l y m o n i t o r i n g t h i s is s u e a n d t a k i n g m e a s u r e s t o r e c t i f y i t a s t h i s i s n o t t h e e x p e r i e n c e w e w a n t y o u o r ot h e r p a t r o n s t o h a v e w h i l e v i s i t i n g t h e l i b r a r y . W e h o p e t h a t y o u r n e x t l i b r a r y v i s i t wil l b e w i t h o u t i n c i d e n t . I a m w o n d e r i n g i f t h e r e i s a s e c u r i t y c a m e r a i n s i d e t h e p a r k i n g s t r u c t u r e . [ I f ] s o , I wo u l d l i k e t o r e p o r t [ t o t h e ] p o l i c e a h i t - a n d - r u n t o m y c a r . I v i s i t e d t h e [ N e w p o r t ] Be a c h P u b l i c L i b r a r y t o d a y , a n d s o m u c h e n j o y e d i t . U n f o r t u n a t e l y , I f o u n d t h a t so m e o n e h i t m y c a r w h i l e I w a s s t a y i n g i n s i d e t h e l i b r a r y . I p a r k e d n e a r ( C ) P e r m i t Ce n t e r / F i n a n c e D e p a r t m e n t A r e a a t t h e f i r s t f l o o r . I a m n o t s u r e i f t h e l i b r a r y a l s o ha n d l e s t h e p a r k i n g s t r u c t u r e . I f n o t , c o u l d y o u p l e a s e l e t m e k n o w w h e r e t o co n t a c t ? A n y i n f o r m a t i o n w o u l d b e a p p r e c i a t e d . T h a n k y o u . I a m s o s o r r y t o h e a r t h a t h a p p e n e d t o y o u r c a r w h i l e y o u w e r e h e r e m a k i n g u s e o f th e l i b r a r y . T h e p a r k i n g s t r u c t u r e a n d a n y p o s s i b l e c a m e r a f o o t a g e w o u l d b e ha n d l e d b y t h e C i t y i t s e l f a n d n o t t h e L i b r a r y , b u t t h i s w o u l d o n l y b e r e l e a s e d a s p a r t of a p o l i c e i n v e s t i g a t i o n , s o w e w o u l d r e c o m m e n d t h a t y o u f i l e a p o l i c e r e p o r t w h i c h wil l a l l o w t h e m t o w o r k w i t h t h e C i t y t o i n v e s t i g a t e t h i s m o r e f u l l y . T h e N e w p o r t Be a c h P o l i c e D e p a r t m e n t i s l o c a t e d a t 8 7 0 S a n t a B a r b a r a D r . T h e i r p h o n e n u m b e r is 9 4 9 - 6 4 4 - 3 6 8 1 . I h o p e t h e y a r e a b l e t o h e l p y o u a n d w e h o p e t o s e e y o u b a c k a t th e l i b r a r y s o o n . NE W P O R T B E A C H P U B L I C L I B R A R Y P A T R O N C O M M E N T S AU G U S T 2 0 2 4 Co m m e n t # Co m m e n t Re s p o n s e Da t e R e c e i v e d So u r c e o f C o m m e n t St a f f M e m b e r St a f f M e m b e r T i t l e Da t e R e s p o n d e d t o P a t r o n 10 08 / 2 2 / 2 0 2 4 Em a i l An n i k a H e l m u t h Br a n c h & Y o u t h S e r v i c e s C o o r d i n a t o r 08 / 2 2 / 2 0 2 4 11 08 / 2 2 / 2 0 2 4 Em a i l An d y K a c h a t u r i a n Ci r c . & T e c h . P r o c e s s i n g C o o r d i n a t o r 08 / 2 2 / 2 0 2 4 12 08 / 2 2 / 2 0 2 4 Em a i l An d y K a c h a t u r i a n Ci r c . & T e c h . P r o c e s s i n g C o o r d i n a t o r 08 / 2 2 / 2 0 2 4 13 08 / 2 3 / 2 0 2 4 Em a i l Na d i a D a l l s t r e a m Br a n c h L i b r a r i a n 08 / 2 3 / 2 0 2 4 14 08 / 2 6 / 2 0 2 4 Em a i l Na d i a D a l l s t r e a m Br a n c h L i b r a r i a n 08 / 2 6 / 2 0 2 4 [I a m ] t r y i n g t o v e r i f y m y s o n ' s S u m m e r R e a d i n g P r o g r a m h o u r s , b u t t h e l i n k i s br o k e n . H i s n a m e i s . . . a n d t h e e m a i l I u s e d t o l o g h i s m i n u t e s i s … T h a n k y o u ! I r e c e i v e d a m e s s a g e t h a t y o u w o u l d l i k e t o a c c e s s y o u r s o n ’ s B e a n s t a c k a c c o u n t . To a c c e s s i t , p l e a s e g o t o o u r w e b s i t e , t h e n c l i c k o n e B r a n c h a n d c l i c k o n t h e dr o p d o w n m e n u i t e m “ B e a n s t a c k ” . T h a t w i l l t a k e y o u t o t h e l o g i n p a g e . Y o u c a n t h e n us e y o u r e m a i l t o l o g i n . P l e a s e l e t m e k n o w i f I c a n b e o f f u r t h e r a s s i s t a n c e . T h a n k yo u . I a m a 1 s t g r a d e t e a c h e r a t H a r b o r D a y S c h o o l . I a m i n t e r e s t e d i n t a k i n g m y c l a s s on a f i e l d t r i p t o t h e l i b r a r y a n d f i r e h o u s e i n M a r c h . I a m t h i n k i n g a b o u t e i t h e r … o r .. . I l o o k f o r w a r d t o p l a n n i n g n e x t s t e p s w i t h y o u ! We w o u l d b e h a p p y t o h a v e y o u r c l a s s v i s i t t h e C o r o n a d e l M a r B r a n c h L i b r a r y i n Ma r c h ! E i t h e r o f t h o s e d a t e s w o u l d w o r k w e l l f o r u s . I w i l l c o n t a c t t h e f i r e d e p t . a n d fi n d o u t i f t h e y h a v e a p r e f e r e n c e o n d a t e s . T h e c l a s s v i s i t s a r e u s u a l l y 1 - 1 ½ h o u r s lo n g . W e w i l l g i v e a t o u r o f t h e l i b r a r y , d e s c r i b e o u r s e r v i c e s , r e v i e w l i b r a r y e t i q u e t t e , an d r e a d a s t o r y . I f y o u w o u l d l i k e t o a l l o w k i d s t o c h e c k o u t a b o o k w h i l e t h e y a r e he r e , w e c a n p r o v i d e y o u w i t h l i b r a r y c a r d a p p l i c a t i o n f o r m s a h e a d o f t i m e . A f t e r th e y v i s i t t h e l i b r a r y , t h e y c a n h e a d o v e r t o t h e f i r e s t a t i o n t o l e a r n a b o u t f i r e s a f e t y an d t o t a k e a t o u r . I w i l l b e i n t o u c h w i t h m o r e i n f o r m a t i o n a s s o o n a s I h e a r b a c k fr o m t h e F i r e S t a t i o n r e g a r d i n g t h e b e s t d a t e . T h a n k y o u . I h o p e t h i s m e s s a g e f i n d s y o u w e l l . I a m w r i t i n g t o s u g g e s t a n u p d a t e t o t h e ele c t r i c a l o u t l e t s w i t h i n t h e l i b r a r y t o a c c o m m o d a t e a w i d e r v a r i e t y o f p l u g t y p e s . I ha v e n o t i c e d t h a t c e r t a i n d e v i c e s , s u c h a s m y A p p l e c h a r g e r , d o n o t f i t p r o p e r l y i n t o th e c u r r e n t f l o o r o u t l e t s , w h i c h c a n b e l i m i t i n g f o r m a n y u s e r s . A d d i t i o n a l l y , I b e l i e v e th a t i n c o r p o r a t i n g U S B - C p o r t s w o u l d g r e a t l y e n h a n c e c o n v e n i e n c e , a s m a n y mo d e r n d e v i c e s r e l y o n t h i s c o n n e c t i o n . T h a n k y o u f o r c o n s i d e r i n g t h i s r e q u e s t , a n d I a p p r e c i a t e y o u r o n g o i n g e f f o r t s t o m a k e t h e l i b r a r y a w e l c o m i n g a n d u s e r - f r i e n d l y sp a c e . K i n d r e g a r d s . Th a n k y o u f o r t a k i n g t h e t i m e t o w r i t e i n w i t h y o u r g o o d s u g g e s t i o n . W e a r e a l w a y s lo o k i n g f o r w a y s t o i m p r o v e t h e l i b r a r y f a c i l i t i e s a s a w h o l e a n d t h e n e e d f o r p o w e r ou t l e t s f o r a v a r i e t y o f d e v i c e s i s c e r t a i n l y a p r i o r i t y . I t i s n o t c l e a r t o m e w h i c h lo c a t i o n y o u v i s i t e d t o d a y , b u t I d i d w a n t t o m a k e s u r e t h a t y o u w e r e a w a r e t h a t a t th e C e n t r a l L i b r a r y , w e h a v e m a n y d e s k s w i t h b u i l t - i n p o w e r o u t l e t s a n d U S B - A po r t s . O u r p u b l i c c o m p u t e r a r e a s d o g e n e r a l l y o f f e r t h i s a s w e l l . A s w e m a k e im p r o v e m e n t s a t e a c h f a c i l i t y , t h i s i s d e f i n i t e l y s o m e t h i n g t h a t w e a r e k e e p i n g i n mi n d a n d h o p e t o i n c o r p o r a t e . B e s t r e g a r d s . I' m a l i b r a r y c l e r k f o r t h e S a l i n a s P u b l i c L i b r a r i e s . I w a n t e d t o s e e i f I c a n r e q u e s t a n em p t y p h y s i c a l l i b r a r y c a r d t o b e m a i l e d . I ' m w o r k i n g o n a L i b r a r y C a r d S i g n - U p mo n t h d i s p l a y a n d m y g o a l i s t o p r o m o t e s i g n - u p s a n d s h o w c a s e v a r i o u s l i b r a r y ca r d s f r o m s y s t e m s a c r o s s C a l i f o r n i a ! I w o u l d v e r y m u c h l o v e t o i n c l u d e y o u r s ! Th a n k y o u . Th i s s o u n d s l i k e a f u n p r o j e c t ! T h a n k y o u f o r r e a c h i n g o u t t o u s t o i n c l u d e t h e Ne w p o r t B e a c h P u b l i c L i b r a r y i n y o u r d i s p l a y . I f y o u w o u l d l i k e t o r e s p o n d b a c k w i t h th e b e s t m a i l i n g a d d r e s s f o r y o u a t y o u r b r a n c h , I c a n p u t a b l a n k l i b r a r y c a r d i n t h e ma i l f o r y o u . B e s t r e g a r d s . Ho w d o I s e t u p a l i b r a r y t o u r f o r m y g i r l s c o u t t r o o p ? I h a v e 2 6 k i n d e r g i r l s . I s t h e r e a m a x c a p a c i t y ? T h a n k y o u ! Th a n k y o u f o r y o u r i n t e r e s t i n v i s i t i n g t h e N e w p o r t B e a c h P u b l i c L i b r a r y . Y o u r s c o u t tr o o p s i z e i s p e r f e c t f o r a g u i d e d t o u r . T o u r s t y p i c a l l y i n c l u d e a l e s s o n a b o u t l i b r a r y po l i c i e s a n d p r o c e d u r e s , a n o v e r v i e w o f h o w t o u s e t h e l i b r a r y a n d l i b r a r y r e s o u r c e s , a s h o r t s t o r y t i m e , a n d t i m e t o c h e c k o u t b o o k s . F o r s c o u t s w o r k i n g o n e a r n i n g t h e i r ba d g e s , w e c a n a l s o i n c l u d e a n a c t i v i t y t h a t a s s i s t s i n t h i s a c h i e v e m e n t . T o u r s a r e ap p r o x i m a t e l y 6 0 - 9 0 m i n u t e s d e p e n d i n g o n t h e l e n g t h o f t h e a c t i v i t y . P l e a s e co m p l e t e t h e L i b r a r y V i s i t r e q u e s t f o r m , w h i c h c a n a l s o b e f o u n d o n o u r w e b s i t e . . . In t h e l a s t q u e s t i o n o n t h e f o r m , b e s u r e t o i n c l u d e w h e n y o u ' d l i k e t o v i s i t . I f y o u ha v e a n y o t h e r q u e s t i o n s p r i o r t o s c h e d u l i n g y o u r v i s i t , p l e a s e d o n ' t h e s i t a t e t o co n t a c t m e d i r e c t l y . T h a n k s a g a i n a n d w e l o o k f o r w a r d t o y o u r v i s i t ! LIBRARY EXPENDITURES FY 2024-25 (September 3, 2024) ACCOUNT DESCRIPTION ORIGINAL APPROP REVISED BUDGET MONTHLY EXPENDED YTD 2024-25 EXPENDED AVAILABLE BUDGET PERCENTAGE EXPENDED YTD 2023-24 EXPENDED I SALARY & BENEFITS SALARY FULL-TIME REGULAR 3,346,020 5,642,376 576,355 803,892 4,838,484 10.2%451,050 SALARY PART-TIME 1,419,780 1,419,780 75,632 140,617 1,279,163 5.3%134,831 BENEFITS 2,305,496 2,428,493 246,728 427,693 2,000,800 10.2%356,328 SALARY & BENEFITS TOTAL 7,071,297 9,490,649 898,715 1,372,201 8,118,448 9.5%942,209 II MAINT & OPERATION PROFESSIONAL SERVICE*215,453 215,453 11,766 18,326 197,127 5.5%35,786 UTILITIES 383,009 383,009 71,880 73,561 309,448 18.8%87,728 PROGRAMMING 2,000 2,000 247 723 1,277 12.3%1,636 SUPPLIES**82,800 82,800 4,637 9,803 72,997 5.6%10,846 LIBRARY MATERIALS 669,740 669,740 218,988 234,131 435,609 32.7%198,675 FACILITIES MAINTENANCE 248,450 271,455 20,118 23,326 248,129 7.4%16,916 TRAINING AND TRAVEL 10,681 10,681 - - 10,681 0.0%47 GENERAL OPERATING EXPENSES***24,202 28,202 5,995 7,507 20,695 21.3%2,790 PERIPHERALS & SOFTWARE 5,000 5,000 - - 5,000 0.0%- INTERNAL SERVICE FUNDS 1,849,173 1,849,173 154,098 308,195 1,540,977 8.3%282,233 OFFICE EQUIPMENT 2,000 2,000 - - 2,000 0.0%- MAINT & OPERATION TOTAL 3,492,508 3,519,513 487,728 675,572 2,843,941 13.9%636,655 LIBRARY BUDGET TOTAL 10,563,804 13,010,162 1,386,443 2,047,773 10,962,389 10.7%1,578,864 *PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE **INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES ***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE 15 Previous Agenda Date AGENDA ITEM Scheduled Agenda Date Ongoing Ongoing Ongoing Ongoing Sep 18, 2023 Sep 16, 2024 Oct 16, 2023 Oct 21, 2024 Oct 16, 2023 Oct 21, 2024 Dec 11, 2023 Dec 16, 2024 Jan 16, 2024 Jan 21, 2025 Feb 26, 2024 Feb 18, 2025 Feb 26, 2024 Feb 18, 2025 Mar 18, 2024 Mar 17, 2025 Apr 15, 2024 Apr 21, 2025 Apr 15, 2024 Apr 21, 2025 May 20, 2024 May 19, 2025 May 20, 2024 May 19, 2025 May 20, 2024 May 19, 2025 Jul 15, 2024 Jun 16, 2025 Jun 17, 2024 Jun 16, 2025 Jul 15, 2024 Jul 21, 2025 Jul 15, 2024 Jul 21, 2025 Aug 19, 2024 Aug 18, 2025 Aug 19, 2024 Aug 18, 2025 LAST REVIEWED POLICY REVIEW Sep 19, 2022 NBPL 9 Expressive Use Areas Sep 16, 2024 Nov 21, 2022 NBPL 6 Media Lab Use Policy Nov 18, 2024 Nov 21, 2022 NBPL 7 Sound Lab Use Policy Nov 18, 2024 Jan 17, 2023 NBPL 12 Circulation Policy Jan 21, 2025 Jan 17, 2023 NBPL 5 Internet Use Policy Jan 21, 2025 Jan 17, 2023 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 21, 2025 Feb 21, 2023 NBPL 8 Display and Distribution of Materials Policy Feb 18, 2025 Apr 17, 2023 NBPL 1 Library Use Policy Apr 21, 2025 Apr 17, 2023 NBPL 13 Study Rooms/Charles Sword Meeting Room Policy Apr 21, 2025 Jun 19, 2023 NBPL 4 Children in the Library Policy Jun 16, 2025 Aug 21, 2023 NBPL 14 The Friends Meeting Room Aug 18, 2025 Dec 11, 2023 NBPL 10 Laptop Borrowing Policy Dec 15, 2025 Mar 18, 2024 NBPL 3 Library Gift and Donor Policy Mar 16, 2026 Jun 17, 2024 NBPL 2 Collection Development Policy Jun 15, 2026 Jul 15, 2024 CC I-1 Library Services Policy (Council Policy I -1)Jul 20, 2026 BOARD OF LIBRARY TRUSTEES MONITORING LIST Lecture Hall Update Policy Review (See List Below) Branch Update - Mariners Review Holidays / Meeting Schedule Performance Review of Library Services Director (Closed Session) Literacy Program Update Youth Services Update Election of Board of Library Trustees Officers/Trustee Liaisons Arts & Cultural Update Newport Beach Public Library eBranch, Database and Downloadable Services Review Annual Budget - Approval Financial Report Comparison of Beginning Budget to End of the Year Amended Budget Marketing Update & Social Networking Update Media Lab Update Library Material Selection Annual Budget - Preliminary Review Branch Update - CDM Information Technology Update Adult and Reference Services Update Branch Update - Balboa Proposed Library Closures for Winter Holidays 16 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT September 16, 2024 Agenda Item No. 5 DISCUSSION: The Library’s Project Adult Literacy (PAL) program began in 1988 and has had a significant impact in the Newport Beach community and beyond. Our program offers no-cost, one-on-one tutoring and small group classes for adults who are interested in improving their reading, writing, or communication skills. Here are some of the program highlights from the past year: •In February 2024, volunteers, tutors, and learners were introduced to a new record keeping system called America Learns. Literacy Coordinator Gabriela Leman conducted extensive training to ensure that all participants felt comfortable using the new system. America Learns is specifically designed for literacy programs and is customizable to collect the data needed by the California State Library. •There are 74 active tutors and 76 adult learners currently enrolled in the program. From September 2023 through August 2024, 4,494 volunteer hours were completed. •In March 2024, eight learners participated in the Writer to Writer 23rd annual writer contest. One learner received first-place runner up in the Advanced Writing Category. •Gabriela Leman resigned her position in August 2024. There is currently a recruitment to fill her position. • Part-time Literacy Assistant Christina Smith joined PAL in September 2023. Christina has proven to be a valuable addition to the program, forging connections with tutors and learners. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Library Services Manager TITLE: Literacy Services Update 17 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT September 16, 2024 Agenda Item No. 6 RECOMMENDATION: Staff recommends that the Board of Library Trustees Review and accept revisions to Library Policy NBPL 9, Expressive Use Areas. DISCUSSION: A public library is inherently a marketplace of ideas, and Newport Beach Public Library (Library) encourages and protects the rights of members of the public to express divergent viewpoints and opinions on matters of concern. At the same time, the Library expects that persons engaging in expressive activity will demonstrate civility, concern for the safety of persons and property, respect for Library activities and for those who may disagree with their message, and compliance with Library Policy NBPL 1, Library Use Policy. The purpose of Library Policy NBPL 9, Expressive Use Areas, is to provide for expressive activity to be conducted on the grounds of the Library in a manner consistent with these principles. Staff recommends no substantial changes to the policy other than minor grammatical revisions. Additionally, the Balboa Expressive Use Area Location, Exhibit C has been updated to reflect the current outdoor layout. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A – Library Policy NBPL 9, Expressive Use Areas – original ATTACHMENT B – Balboa Expressive Use Area Location, Exhibit C – original ATTACHMENT C – Library Policy NBPL 9, Expressive Use Areas – red-lined ATTACHMENT D – Balboa Expressive Use Area Location, Exhibit C – red-lined ATTACHMENT E – Library Policy NBPL 9, Expressive Use Areas – final TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Expressive Use Areas Policy (NBPL 9) 18 1 NBPL 9 Expressive Use Areas Expressive Use Area locations: Central Library Lower Level (A) & Upper Level (A2) | Mariners (B)| Balboa (C)| Corona del Mar (D) The City of Newport Beach Libraries have been designed and are operated for the purpose of meeting the educational, cultural and literary needs of Newport Beach residents. The Library has received requests from the public to engage in Expressive Use such as soliciting signatures for ballot initiatives, distributing leaflets or flyers, or providing information, on matters of community interest. The Board of Library Trustees recognizes the public’s interest in communicating with Library patrons in a manner that does not obstruct or interfere with the patrons' desire to use the Library facilities and grounds for quiet reading, research, and contemplation. The Board of Library Trustees desires to adopt reasonable regulations: 1.To accommodate the public’s desire to engage in Expressive Use outside City Libraries and on City Library grounds in a manner compatible with Library purposes; 2.To protect Library patrons’ rights to access and use City Libraries and Library grounds for their intended purposes; 3.To maintain City Libraries and Library grounds in a manner that is without visual clutter, which may detract from or be incompatible with the design of the Library and use of Library grounds; 4.To maintain safe and convenient circulation for patrons with walkway access directly into City Libraries and Library grounds without obstruction or interference, and, 5.To comply with the State and Federal Constitution and interpretive case law to allow for Expressive Use in a manner which is compatible with the intended purpose of City Libraries without suppressing speech on the basis of content. THEREFORE, the Board of Library Trustees adopts the following rules and regulations for Expressive Use at City Libraries: 1.All persons desiring to use the Expressive Use Area shall report to the Library Services Director or designee prior to use. 2.Expressive Use inside City Libraries is prohibited. All Expressive Use outside City Libraries, on Library grounds shall be limited to the designated Expressive Use Area shown in the attached Exhibits "A", “A2”, "B", "C" and "D". 3.Only one (1) chair and one (1) small table, not to exceed three feet by three feet (3’ by 3’), are permitted. No other tables, chairs, umbrellas, or other furniture are permitted. 4.Posters not to exceed six square feet in size are permitted so long as posters are held by a person or placed on, leaned against or hung from the permitted table. 5.The benches, bike racks, public telephones and book drops located within the Library grounds are intended for Library patron use only. Access to the use of City Libraries and Library grounds by patrons shall not be obstructed in any manner. ATTACHMENT A 19 2 6.Loud talking, shouting, or yelling in a manner that is unreasonably disruptive to use of City Libraries and Library grounds by patrons and other person(s) is prohibited. Person(s) using the Expressive Use Area shall not approach patrons outside the designated area. 7.Commercial activity is prohibited. No peddlers or vending of any merchandise or services is permitted. Adopted November 16, 1999 Revised March 18, 2003 Revised August 17, 2004 Revised February 6, 2012 Amended and approved by the Board of Library Trustees on December 15, 2014 Amended and approved by the Board of Library Trustees on September 17, 2018 Amended and approved by the Board of Library Trustees on September 21, 2020 Amended and approved by the Board of Library Trustees on September 19, 2022 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on September 19, 2022. 20 Balboa Branch Library - Expressive Use Area C ExpressiveUse Area4' x 8' ATTACHMENT B 21 1 NBPL 9 Expressive Use Areas Expressive Use Area locations: Central Library Lower Level (A) & Upper Level (A2) | Mariners (B)| Balboa (C)| Corona del Mar (D) The City of Newport Beach Libraries have been designed and are operated for the purpose of meeting the educational, cultural and literary needs of Newport Beach residents. The Library has received requests from the public to engage in Expressive Use such as soliciting signatures for ballot initiatives, distributing leaflets or flyers, or providing information, on matters of community interest. The Board of Library Trustees recognizes the public’s interest in communicating with Library patrons in a manner that does not obstruct or interfere with the patrons' desire to use the Library facilities and grounds for quiet reading, research, and contemplation. The Board of Library Trustees desires to adopt reasonable regulations: 1.To accommodate the public’s desire to engage in Expressive Use outside City Libraries and on City Library grounds in a manner compatible with Library purposes; 2.To protect Library patrons’ rights to access and use City Libraries and Library grounds for their intended purposes; 3.To maintain City Libraries and Library grounds in a manner that is without visual clutter, which may detract from or be incompatible with the design of the Library and use of Library grounds; 4.To maintain safe and convenient circulation for patrons with walkway access directly into City Libraries and Library grounds without obstruction or interference, and, 5.To comply with the State and Federal Constitution and interpretive case law to allow for Expressive Use in a manner which is compatible with the intended purpose of City Libraries without suppressing speech on the basis of content. THEREFORE, the Board of Library Trustees adopts the following rules and regulations for Expressive Use at City Libraries: 1.All persons desiring to use the Expressive Use Area shall report to the Library Services Director or designee prior to use. 2.Expressive Use inside City Libraries is prohibited. All Expressive Use outside City Libraries, on Library grounds shall be limited to the designated Expressive Use Area shown in the attached Exhibits "A", “A2”, "B", "C" and "D". 3.Only one (1) chair and one (1) small table, not to exceed three feet by three feet (3’ by 3’), are permitted. No other tables, chairs, umbrellas, or other furniture are permitted. 4.Posters not to exceed six square feet in size are permitted so long as posters are held by a person or placed on, leaned against or hung from the permitted table. 5.The benches, bike racks, public telephones and book drops located within the Library grounds are intended for Library patron use only. Access to the use of City Libraries and Library grounds by patrons shall not be obstructed in any manner. ATTACHMENT C 22 2 6.Loud talking, shouting, or yelling in a manner that is unreasonably disruptive to use of City Libraries and Library grounds by patrons and other person(s) is prohibited. Person(s) using the Expressive Use Area shall not approach patrons outside the designated area. 7.Commercial activity is prohibited. No peddlers or vending of any merchandise or services is permitted. Adopted - November 16, 1999 Revised Amended - March 18, 2003 Revised Amended - August 17, 2004 Revised Amended - February 6, 2012 Amended and approved by the Board of Library Trustees on- December 15, 2014 Amended and approved by the Board of Library Trustees on- September 17, 2018 Amended and approved by the Board of Library Trustees on- September 21, 2020 Amended and approved by the Board of Library Trustees on- September 19, 2022 Amended - September 16, 2024 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on September 19, 202216, 2024. 23 Balboa Branch Library - Expressive Use Area CATTACHMENT D 24 1 NBPL 9 Expressive Use Areas Expressive Use Area locations: Central Library Lower Level (A) & Upper Level (A2) | Mariners (B)| Balboa (C)| Corona del Mar (D) The City of Newport Beach Libraries have been designed and are operated for the purpose of meeting the educational, cultural and literary needs of Newport Beach residents. The Library has received requests from the public to engage in Expressive Use such as soliciting signatures for ballot initiatives, distributing leaflets or flyers, or providing information, on matters of community interest. The Board of Library Trustees recognizes the public’s interest in communicating with Library patrons in a manner that does not obstruct or interfere with the patrons' desire to use the Library facilities and grounds for quiet reading, research, and contemplation. The Board of Library Trustees desires to adopt reasonable regulations: 1.To accommodate the public’s desire to engage in Expressive Use outside City Libraries and on City Library grounds in a manner compatible with Library purposes; 2.To protect Library patrons’ rights to access and use City Libraries and Library grounds for their intended purposes; 3.To maintain City Libraries and Library grounds in a manner that is without visual clutter, which may detract from or be incompatible with the design of the Library and use of Library grounds; 4.To maintain safe and convenient circulation for patrons with walkway access directly into City Libraries and Library grounds without obstruction or interference, and, 5.To comply with the State and Federal Constitution and interpretive case law to allow for Expressive Use in a manner which is compatible with the intended purpose of City Libraries without suppressing speech on the basis of content. THEREFORE, the Board of Library Trustees adopts the following rules and regulations for Expressive Use at City Libraries: 1.All persons desiring to use the Expressive Use Area shall report to the Library Services Director or designee prior to use. 2.Expressive Use inside City Libraries is prohibited. All Expressive Use outside City Libraries, on Library grounds shall be limited to the designated Expressive Use Area shown in the attached Exhibits "A", “A2”, "B", "C" and "D". 3.Only one (1) chair and one (1) small table, not to exceed three feet by three feet (3’ by 3’), are permitted. No other tables, chairs, umbrellas, or other furniture are permitted. 4.Posters not to exceed six square feet in size are permitted so long as posters are held by a person or placed on, leaned against or hung from the permitted table. 5.The benches, bike racks, and book drops located within the Library grounds are intended for Library patron use only. Access to the use of City Libraries and Library grounds by patrons shall not be obstructed in any manner. ATTACHMENT E 25 2 6.Loud talking, shouting, or yelling in a manner that is unreasonably disruptive to use of City Libraries and Library grounds by patrons and other person(s) is prohibited. Person(s) using the Expressive Use Area shall not approach patrons outside the designated area. 7.Commercial activity is prohibited. No peddlers or vending of any merchandise or services is permitted. Adopted - November 16, 1999 Amended - March 18, 2003 Amended - August 17, 2004 Amended - February 6, 2012 Amended - December 15, 2014 Amended - September 17, 2018 Amended - September 21, 2020 Amended - September 19, 2022 Amended - September 16, 2024 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on September 16, 2024. 26 COMPUTERS CUSTOMER SERVICE FRIENDS MEETING ROOM CONFERENCE ROOM BAMBOO COURTYARD ENTRANCE BOOK RETURN NBPL FOUND. FRIENDS OF THE LIBRARY BOOKSTORE TRAINING ROOM FRIENDS CHILDREN’S DISCOVERY GARDEN STAHRSTORYTIME ROOM SC I MF EXPRESSIVE USE AREA 6’ X 12’ Central Library - Expressive Use Area Lower Level A 27 Central Library - Expressive Use Area Upper Level PA R K I N G S T R U C T U R E WALKWAY EXPRESSIVE USE AREA 6’ X 12’ CI T Y H A L L PATIO CAFE A2 28 Mariners Branch Library - Expressive Use Area B Use Area 29 Balboa Branch Library - Expressive Use Area C 30 Corona del Mar Branch Library - Expressive Use Area D 31 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT September 16, 2024 Agenda Item No. 7 MELISSA HARTSON, LIBRARY SERVICES DIRECTOR Literacy In August, Pals4pal Board President Jessica Bass, Board Member Jill Draffin, and I met to discuss the future of Pals4pal, the fundraising arm for the Library’s Project Adult Literacy program. President Bass and Board Member Draffin informed me that the 501(c)(3) was in the process of dissolving. Pals4pal will transfer its remaining funds to the Newport Beach Public Library Foundation, and at its recent meeting, the Newport Beach Public Library Foundation approved a grant agreement with Pals4pal. Pals4pal continues to work with its attorney to file the necessary paperwork with the State Attorney General, submit final tax documents, and other concluding elements. They expect these filings and activities to wrap within the coming months. WHEELHOUSE LIST FOR LIBRARY TRUSTEES •Meet the Author: Chris Epting Tuesday, September 17, 7 p.m. Friends Room, Central Library •Library Live: Bonnie Garmus Friday, October 4, 6 p.m. Civic Center Lawn •Concert on the Green: AbSOULute Sunday, September 22, 6 p.m. Civic Center Lawn •Sunday Musicale: Latsos Piano Duo Sunday, October 13, 3 p.m. Friends Room, Central Library •Medicine in Our Backyard: Cataract Surgery Monday, September 23, 7 p.m. Friends Room, Central Library •Concert at Marina Park: Gotham City Swingers Sunday, October 13, 4 p.m. Marina Park, Balboa Peninsula •Library Leadership Reception Wednesday, September 25, 4:45 p.m. Bamboo Courtyard, Central Library •Spotlight on Science: Future of Clean Energy Wednesday, October 16, 7 p.m. Friends Room, Central Library •Friends Used Book Sale Friday, October 4, 1 – 4 p.m. (Members Only) Saturday, October 5, 9 a.m. – 2 p.m. Friends Room, Central Library •Board of Library Trustees Meeting Monday, October 21, 5 p.m. City Council Chambers, Civic Center TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Report of August Library Activities – September 16, 2024 Meeting 32 Report of August Library Activities September 16, 2024 Page 2 REBECCA LIGHTFOOT, LIBRARY SERVICES MANAGER Outreach Adult Services Librarian Jeremy Rodriguez and Library Clerk Nicole Osterman attended the annual Newport Beach Country Club Employee Wellness and Lifestyle Expo, where they interacted with more than 30 employees from various departments and distributed 8 library cards. App Enhancement Based on patron and staff feedback, on order records are now visible in the mobile app so holds can be placed as soon as possible. Literacy Literacy Coordinator Gabriela Leman resigned in August. We are currently recruiting to fill the vacant position. ANNIKA HELMUTH, BRANCH AND YOUTH SERVICES COORDINATOR Branch Activities A Book Character Scavenger Hunt was popular at Mariners Branch (Mariners) in August with 131 participants. Mariners also hosted an interactive Bug Wall activity for children that brought 173 participants who colored insects, snails, and other creatures to add to the branch bulletin board. The community continues to take advantage of Mariners’ Seed Library with 152 checkouts in August. Mariners welcomed Library Page Devon Burton this month while Mariners Library Clerk Mary Anne Kessler left to pursue a position elsewhere. At Balboa Branch (Balboa), Toy Train Thursdays and weekly storytimes have blossomed, with regularly increasing numbers of participants each week. Also, a Flat Stanley Adventures craft program and BARK: Read to a Dog were welcomed additions to the afterschool programs schedule. On August 22, Corona del Mar Branch (CdM) had 50 children and caregivers participate in a Drive-In Crafts & Stories program where families made vehicles out of cardboard boxes to sit in while listening to read- along picture books. Staff received positive feedback from those in attendance. Also, at CdM, Sensory Play returned with 31 children and caregivers in attendance. Sensory Play engages children and their caregivers in activities that promote motor skills, language development, social skills, and creativity while enhancing cognitive development, focus, and attention. Youth Services BARK: Read to a Dog returned for the Fall session on Tuesday, August 7. Readers rotated between all the dogs and had a wonderful time. A regular family shared that their child has been working hard on their reading skills all year and this program has been a great support in encouraging them to stay motivated as they navigate the child's reading struggles. Crafternoon also returned for the Fall session with 58 participants creating a rocking paper plate ship, a zooming rocket, and a speedy car. The first STEAM Lab gave participants the opportunity to learn about the visible light spectrum and saturation with two fun crafts, Newton's color wheel and coffee filter art. Participants of all ages (even adults) were very excited about the coffee filter art where they colored a coffee filter with markers and then used spray bottles and/or pipettes to add water and watch the colors spread out. There was a lot of experimentation (spraying close vs. spraying far away, adding a lot of water vs. a little). Once their coffee 33 Report of August Library Activities September 16, 2024 Page 3 filters were dry, they experimented further by using pipe cleaners to turn them into flowers and butterflies. For the return of Middle Grade Book Club, participants discussed favorite characters and historical scenes from the month’s book pick, “Three Strike Summer” by Skyler Schrempp. A mom and two sisters, all having read the book, shared that they enjoyed discussing the book at home while at the dinner table. Participants then completed a round of trivia about baseball history, the 1930s, and the book. Special Programs Two end-of-month special events were a hit. On Sunday, August 25, 26 participants enjoyed Stories with Dad featuring special guest, and local author Barbara Odanaka. Barbara read one of her books, “Construction Cat”, and then shared some writing tips as well as how she got started writing. The kids and dads then gathered supplies and broke off to work on their stories. Everyone was focused and came up with some great stories that were then shared with the group at the end. And on Tuesday, August 27, the second annual Family Paint Day welcomed 55 participants to the Friends Room to paint rocks and mini canvases. Everyone from little ones using paint for the first time to older kids and adults had fun expressing themselves artistically. Class Visits Students returned to class this month, which brought in more requests for library field trips and school presentations with five already scheduled for September. Training Children’s Librarian Jasmin Avila attended the City’s Writing Training that provided essential techniques to enhance clarity, grammar accuracy and professionalism in correspondence. Branch and Youth Services Coordinator Annika Helmuth completed City of Newport Beach Discrimination and Harassment Prevention Policy training. Teen Services The final Teen Summer Reading Book Club was held on August 7. Participants discussed books they loved, played Pictionary and completed a Percy Jackson themed word search. Overall sentiment about the book club meetings was positive and the teens said they would be interested in returning next year for more. Dare to Prepare, a driving workshop for pre-permit teens, was popular with a total of 35 attendees, including moms, dads, teens and younger siblings. The presentation incorporated games, parent/teen challenges, and helpful updates on the laws for teen driving. Several parents shared with staff how helpful they found the workshop. Outreach On Saturday, August 3, Children’s Librarian Christine Lefter and Library Assistant Greg Johnson participated in the Newport-Mesa Unified School District’s Resource Fair. Christine and Greg handed out 100 Books Before Graduation tote bags to teens and families along with information on teen volunteering and student resources. They also offered information on additional Teen and Children’s Programs, the eBranch, Media Lab, and collected email addresses for the Library’s emailing list. A total of 887 Newport- Mesa residents stopped by the Library’s table. The event was well organized and a great opportunity to connect directly with community members. 34 Report of August Library Activities September 16, 2024 Page 4 ANDREW KACHATURIAN, CIRCULATION AND TECHNICAL PROCESSING COORDINATOR Staffing Mariners part-time Library Clerk Mary-Anne Kessler resigned in August. We are moving forward with a candidate on an eligibility list to fill this position. Interviews are scheduled in September to fill four vacant Library Page positions that are open between the Central and Mariners locations. Facilities The water fountain located in the Central Library Children’s Discovery Garden was repaired in August. This popular water feature is back up and running after a brief interruption due to an issue with the pump filter. AMG Construction repaired asphalt in the Central Library delivery bay as part of their trenching to route electrical utilities to the site for Witte Hall. While much remains to be done, this was a substantial milestone in the project. 35 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2024 2024 2024 2024 2024 2024 2025 2025 2025 2025 2025 2025 Tracked by #searches A to Z Databases 684 644 1328 Alexander Street 730 168 898 Ancestry 588 514 1102 AskART 14 18 32 Brainfuse JobNow/VetNow 158 79 237 Britannica School Edition 1 119 120 Exploring Race in Society 2 5 7 Gale Archives Unbound 4163 *4163 Gale Directory Library 16 36 52 Gale in Context: Biography 14 5 19 Gale in Context: Elementary 3 3 6 Gale in Context: Environmental 0 0 0 Gale in Context: Opposing View 1 2 3 Gale Interactive: Science 0 0 0 Gale Literature Resource Center 20 18 38 Gale Virtual Reference Library 19 29 48 HeritageQuest 150 50 200 Legal Information Ref Center 103 86 189 National Geographic 14 26 40 National Geographic Kids 8 13 21 NewsBank **0 NoveList Plus 81 23 104 NoveList K-8 Plus 41 6 47 ProQuest 3058 3526 6584 Proquest eLibrary 4 34 38 Reference Solutions Business 325 359 684 Reference Solutions Residential 33 9 42 SIRS Discoverer 2 16 18 SIRS Issues Researcher 856 740 1596 World Book Online 34 19 53 Tracked by #page views Artist Works 3 4 7 Consumer Reports 2442 2585 5027 CultureGrams 23 48 71 Morningstar 5545 4471 10016 RealQuest 57 29 86 Tumblebooks 3 126 129 Value Line 12179 10816 22995 Tracked by courses LinkedIn Learning 291 257 548 Tracked by books logged Beanstack 9161 3189 12350 Tracked by Hours Used ABC Mouse 45.00 46.23 91.23 Beanstack 5385 445 5830 Rosetta Stone 58.01 53.38 111.39 Notes: * Data unavailable at this time. Will add when received. Database FY Comparisons YTD 24/25 Proquest Articles Retrieved 2024-2025 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG. Business Databases 1279 1530 1405 Newspapers--Current 1285 1161 1223 Newspapers--Historical 3576 2019 2798 Magazines 17 56 37 36 NB P L W e b s i t e U s a g e 2 0 2 4 - 2 0 2 5 Me t r i c Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l To t a l U s e r s 31 1 7 5 32 3 4 1 31 7 5 8 63 5 1 6 Ne w U s e r s 23 8 9 0 24 7 4 7 24 3 1 9 48 6 3 7 Se s s i o n s 49 4 2 6 50 6 1 6 50 0 2 1 10 0 0 4 2 Pa g e v i e w s 10 6 2 5 4 11 1 5 0 3 10 8 8 7 9 21 7 7 5 7 Se s s i o n s P e r U s e r 2 2 2 -- Pa g e s P e r S e s s i o n 2 2 2 -- Av g . S e s s i o n D u r . ( m i n ) 5 6 5 -- Bo u n c e R a t e ( % ) 60 62 61 -- To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : T o t a l D a t a T r a n s f e r r e d ( G B ) 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 15 2 12 5 13 9 27 7 Cd M 19 0 13 1 16 0 32 1 Ma r i n e r s 20 0 0 16 4 0 18 2 0 36 4 0 Ce n t r a l 12 5 5 0 13 0 5 0 12 8 0 0 25 6 0 0 To t a l 14 8 9 2 14 9 4 6 14 9 1 9 29 8 3 8 To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : T o t a l U n i q u e P a t r o n s 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 38 5 32 3 35 4 70 8 Cd M 40 6 30 8 35 7 71 4 Ma r i n e r s 13 4 3 12 8 6 13 1 5 26 2 9 Ce n t r a l 86 2 4 89 1 3 87 6 9 17 5 3 7 To t a l 10 7 5 8 10 8 3 0 10 7 9 4 21 5 8 8 To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : A v e r a g e N u m b e r o f P a t r o n s P e r D a y 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 36 28 32 64 Cd M 24 20 22 44 Ma r i n e r s 11 0 10 2 10 6 21 2 Ce n t r a l 66 5 62 8 64 7 12 9 3 To t a l 83 5 77 8 80 7 16 1 3 To d a y ' s B u s i n e s s S o l u t i o n s W i r e l e s s ( T B S ) : A v e r a g e U s a g e P e r P a t r o n ( M B ) 2 0 2 4 - 2 0 2 5 Lo c a t i o n Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Av e r a g e To t a l Ba l b o a 40 4 39 7 40 0 80 1 Cd M 47 9 43 6 45 7 91 5 Ma r i n e r s 15 2 0 13 0 0 14 1 0 28 2 0 Ce n t r a l 14 9 0 15 0 0 14 9 5 29 9 0 To t a l 38 9 3 36 3 2 37 6 3 75 2 5 37 AUG 24 YTD 24/25 YTD 23/24 BALBOA 2,851 6,185 5,069 CdM 3,946 8,288 7,702 MARINERS 20,844 41,156 43,780 CENTRAL 52,113 108,268 115,856 eBooks 8,406 16,880 16,452 eMagazines 4,647 9,066 3,772 eAudiobooks 7,669 15,099 12,829 Streaming Films 3,324 6,715 2,289 TOTAL 103,800 211,657 207,749 SEP 23 100,092 OCT 23 102,739 NOV 23 98,850 DEC 23 95,713 JAN 24 104,644 FEB 24 96,746 MAR 24 104,354 APR 24 100,244 MAY 24 98,839 JUN 24 103,516 JUL 24 107,857 AUG 24 103,800 TOTAL 1,217,394 12 Month Comparison NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2024 CIRCULATION BALBOA CdM MARINERS CENTRAL eBooks eMagazines eAudiobooks Streaming Films 90,000 95,000 100,000 105,000 110,000 SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 1,610,818 1,529,391 1,464,640 1,424,594 1,376,041 1,084,526 1,043,629 1,195,151 1,172,951 1,213,486 1,000,000 1,125,000 1,250,000 1,375,000 1,500,000 1,625,000 1,750,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 CIRCULATION 38 AUG 24 YTD 24/25 YTD 23/24 BALBOA 413 863 837 CdM 696 1,512 1,658 MARINERS 2,134 4,418 4,217 CENTRAL 7,460 15,138 14,290 TOTAL 10,703 21,931 21,002 12 Month Comparison SEP 23 9,437 OCT 23 8,984 NOV 23 8,384 DEC 23 7,645 JAN 24 9,811 FEB 24 9,654 MAR 24 10,057 APR 24 9,704 MAY 24 9,602 JUN 24 11,485 JUL 24 11,228 AUG 24 10,703 TOTAL 116,694 NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2024 REFERENCE BALBOA CdM MARINERS CENTRAL 7,000 8,000 9,000 10,000 11,000 12,000 SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 168,496 162,510 157,149 156,521 163,392 131,445 78,088 105,958 108,242 115,765 70,000 90,000 110,000 130,000 150,000 170,000 190,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 REFERENCE 39 AUG 24 YTD 24/25 YTD 23/24 BALBOA 2,454 5,223 4,509 CdM 3,503 7,433 6,477 MARINERS 12,007 23,228 23,258 CENTRAL 39,246 80,258 78,449 TOTAL 57,210 116,142 112,693 12 Month Comparison SEP 23 54,320 OCT 23 56,126 NOV 23 48,061 DEC 23 47,392 JAN 24 63,061 FEB 24 53,105 MAR 24 54,930 APR 24 56,328 MAY 24 52,357 JUN 24 55,294 JUL 24 58,932 AUG 24 57,210 TOTAL 657,116 NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2024 PATRONS SERVED BALBOA CdM MARINERS CENTRAL 45,000 50,000 55,000 60,000 65,000 SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 1,256,238 1,209,719 1,102,106 1,158,344 935,953 636,072 145,463 512,178 623,295 653,667 100,000 300,000 500,000 700,000 900,000 1,100,000 1,300,000 1,500,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 PATRONS SERVED IN LIBRARY 40 AUG 24 YTD 24/25 YTD 23/24 BALBOA 410 926 342 CdM 1,290 2,666 1,133 MARINERS 2,011 3,806 1,322 CENTRAL 9,174 19,923 10,469 TOTAL 12,885 27,321 13,266 12 Month Comparison SEP 23 9,851 OCT 23 10,526 NOV 23 7,448 DEC 23 7,204 JAN 24 8,800 FEB 24 9,057 MAR 24 10,506 APR 24 9,632 MAY 24 12,893 JUN 24 10,546 JUL 24 14,436 AUG 24 12,885 TOTAL 123,784 PROGRAM ATTENDANCE NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2024 BALBOA CdM MARINERS CENTRAL 2,500 5,000 7,500 10,000 12,500 15,000 SEP 23 OCT 23 NOV 23 DEC 23 JAN 24 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 64,473 67,646 69,922 70,430 68,241 68,078 52,678 64,397 78,293 109,729 45,000 55,000 65,000 75,000 85,000 95,000 105,000 115,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 PROGRAM ATTENDANCE 41 Jerold D Kappel, CEO Newport Beach Public Library Foundation Memo To: Library Trustees From: Jerold D Kappel, CEO Date: September 11, 2024 Re: Library Foundation Report 1.The September Board Meeting was held on September 9. a.Two new members have been elected to the Board at the September Board meeting—Miles Yourman and Paul Watkins. Miles will serve as chair of the Finance Committee. i.Emilie Menghin, Treasurer of the Board, has accepted a one-year transfer to Munich, Germany. Emilie has requested a one-year leave of absence from the Board but plans to become active when she returns from Germany. b.The Foundation Board provisionally accepted the FY2024 Audit. The IRS 990 is now being completed. As a reminder, the Foundation posts its audit and 990 on the website under About/Financial Responsibility. The Foundation is rated 4 Stars by Charity Navigator (the highest rating) and has received a Platinum rating from Candid/GuideStar. c.The next Foundation Board meeting will be Monday, October 14. 2.The Foundation’s Bookmark Magazine was delivered to homes and distributed throughout the four branches in August. The theme of this edition is “legacy.” In addition to announcing the 2024-2025 program season, the magazine featured an interview of Clarence Turner by Tom Johnson, publisher of Stu News, on the construction of the Central Library, an in memoriam on Jene Witte, a recap of the 2023-2024 season, and a listing of all those that contributed to the endowment in the early 2000s. The Foundation’s endowment is the source of funding for its annual grant to the Library. 42 2 a. The Winter Bookmark will have the annual report. It will also feature one of the learner’s stories from the Project Adult Literacy booklet In Our Own Words: One World Many Stories. 3. There are 128 season passes purchased for Library Live and 180 combined for the Witte Lectures Friday and Saturday presentations. a. Individual tickets for Library Live went on sale September 1. Individual tickets for Witte Lectures go on sale October 1. 4. The Bonnie Garmus Library Live event will be held on Friday, October 4, after the Library closes. It will be on the Civic Center Green for seating of up to 500 people. Kunga Wangmo, Foundation program director, is working with the Library, Parks and Recreation, and the A/V and event staff contractors on the details for this event. a. Including the season passes, there have been 361 tickets sold for the Garmus lecture as of 9/9/2024. 5. The free Medicine in Our Backyard series, presented with our partner UCI Health, opens with “Seeing Clearly – What You Need to Know About Cataract Surgery” by Soroosh Behshad, MD, Associate Professor — Department of Ophthalmology on Monday, September 23, 2024. 6. The free Book Discussion Group began Wednesday, September 11. Over 40 readers attended. 7. The free Financial Literacy Workshops begin September 30. 8. The free Spotlight on Science speakers are selected. There will be two Spotlights in the fall and two in the spring. Spotlight opens on October 16 with UCI scientist and professor Jack Brouwer speaking about hydrogen as an energy source. 9. The Foundation has now raised $9.3 million in gifts and gift commitments toward its $12 million goal, which is 50% of the cost of the construction of Witte Hall. a. The construction camera video is updated every 7-10 days and is available on the Witte Hall webpage on our website. https://nbplf.foundation/witte-hall/ 10. The Library Leadership Reception will be held on Wednesday September 25. As with the Summer Solstice Celebration, all Trustees are invited, and signage will be posted that states that no Library governance business will be discussed in order to comply with recent rulings regarding the Brown Act. a. Mayor Will O’Neill is the guest speaker. 43 3 11. The Foundation Board approved a grant agreement with the Pals4pal Literacy Board to accept that organization’s reserve and intellectual property as that organization is ceasing operations. Once Pals4pal has ceased operations and transfers its assets to the Foundation, the funds will be held in a separate investment account, a Board-designated quasi-endowment, restricted to support Project Adult Literacy. There will be a literacy committee on the Foundation’s Board of Directors that will review the Library’s request for funds and provide volunteers and support for any Project Adult Literacy event. The Foundation is pleased to be able to assist the Library and continue funding support for the much admired, and needed, adult literacy program. 12. The nascent national Library Support Network (LSN) has monthly convenings on Zoom. It has now hired an executive, Jonna Ward, previously the Executive Director of the Seattle Public Library Foundation. I was the featured speaker for the September meeting. I spoke on fundraising strategies during a national election year. The LSN is an excellent resource to share ideas and strategies. Friends and library foundations organizations from across the county (and Canada), as large as LA and as small as Stillwater, Minnesota, participate. 44