HomeMy WebLinkAboutCity Arts Commission 11-14-2024 Meeting AgendaCITY OF NEWPORT BEACH
CITY ARTS COMMISSION AGENDA
Newport Beach Central Library - Small Conference Room
1000 Avocado Avenue, Newport Beach 92660
Thursday, November 14, 2024 - 5:00 PM
City Arts Commission Members:
Melissa Kandel, Chair
John Blom, Vice Chair
Heather Ignatin, Secretary
Maureen Flanagan, Commissioner
Barbara George, Commissioner
Wayan Kaufman, Commissioner
Vanessa Moore, Commissioner
Staff Members:
Melissa Hartson, Library Services Director
Camille Escareal-Garcia, Cultural Arts Assistant
The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires
that the City Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and
that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are
within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable
amount of time, generally three (3) minutes per person.
The public can submit questions and comments in writing for the City Arts Commission to consider. Please send them
by email to the Library Services Department at ArtsCommission@newportbeachca.gov by Wednesday, November 13,
2024, at 5:00 p.m. to give the City Arts Commissioners time to consider your comments. All emails will be made part of
the record.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or mhartson@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.PLEDGE OF ALLEGIANCE
IV.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the City Arts Commission. If the
optional sign-in card has been completed, it should be placed in the tray provided.
The City Arts Commission of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The City Arts Commission has
the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
November 14, 2024
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City Arts Commission Meeting
V.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on
agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
VI.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. [Board/Committee/Commission] Members
have received detailed staff reports on each of the items recommending an action. There will be
no separate discussion of these items prior to the time the [Board/Committee/Commission]
votes on the motion unless members of the [Board/Committee/Commission] request specific
items to be discussed and/or removed from the Consent Calendar for separate action.
Members of the public who wish to discuss a Consent Calendar item should come forward to
the lectern upon invitation by the Chair.
A.Approval of Minutes of the October 10, 2024, City Arts Commission Meeting
Draft of 10/10/2024 Minutes1.
Draft of 10-10-2024 Meeting Minutes
B.Consent Calendar Items
Financial Report2.
Review of financial information.
Financial Report
Cultural Arts Activities3.
Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services.
Cultural Arts Activities
VII.CURRENT BUSINESS
A.Items for Review and Possible Action
Proposal for Symphony in the Cities in Newport Beach4.
The City Arts Commission will review and discuss a proposal by Pacific Symphony
for a symphony concert on the Civic Green.
Proposal for Symphony in the Cities Staff Report
November 14, 2024
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City Arts Commission Meeting
Timeline of the FY 2024-25 Cultural Arts Grants5.
The Cultural Arts Grants Ad Hoc Subcommittee proposes a timeline for the cultural
arts grants process for FY 2024-25.
FY 2024-25 Cultural Arts Grants Staff Report
Attachment A - City Council Policy I-10
Central Library Gallery Exhibits6.
The Art in Public Places Ad Hoc Subcommittee recommends that the City Arts
Commission approve exhibitions by Susan Neas and Hugo Zhang in the Central
Library lobby gallery space.
Central Library Gallery Exhibits Staff Report
Attachment A: Susan Neas' Artwork
Attachment B: Hugo Zhang's Photography
Date for the 58th Annual Newport Beach Art Exhibition7.
The Newport Beach Art Exhibition Ad Hoc Subcommittee proposes a date for the
58th Annual Newport Beach Art Exhibition for Saturday, June 28, 2025.
Newport Beach Art Exhibition Staff Report
B.Monthly Reports
Monthly reports will be provided by active ad hoc subcommittees.
Art in Public Places Ad Hoc Subcommittee8.
Vice Chair Blom, Commissioner Flanagan, Commissioner Moore
Music and Live Entertainment Ad Hoc Subcommittee9.
Chair Kandel, Secretary Ignatin, Commissioner Flanagan
Cultural Arts Grants Ad Hoc Subcommittee10.
Vice Chair Blom, Commissioner Kaufman, Commissioner Moore
Newport Beach Art Exhibition Ad Hoc Subcommittee11.
Commissioner George, Commissioner Kaufman, Commissioner Moore
Public Relations and Marketing Ad Hoc Subcommittee12.
Chair Kandel, Vice Chair Blom, Secretary Ignatin
Sculpture Exhibition Ad Hoc Subcommittee13.
Chair Kandel, Vice Chair Blom, Secretary Ignatin
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City Arts Commission Meeting
Student Art Exhibition Ad Hoc Subcommittee14.
Commissioner Kaufman
Newport Beach Arts Foundation Liaison15.
Commissioner Moore
Historical Resources Liaison16.
Vice Chair Blom
VIII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION, OR
REPORT (NON-DISCUSSION ITEM).
IX.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject
matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on
agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
X.ADJOURNMENT
CITY OF NEWPORT BEACH
CITY ARTS COMMISSION MINUTES
Newport Beach Public Library
1000 Avocado Avenue, Newport Beach, CA 92660
Thursday, October 10, 2024 – Regular Meeting
City Arts Commission Members:
Melissa Kandel, Chair
John Blom, Vice Chair
Heather Ignatin, Secretary
Maureen Flanagan, Commissioner
Barbara George, Commissioner
Wayan Kaufman, Commissioner
Vanessa Moore, Commissioner
Staff Members:
Melissa Hartson, Library Services Director
Camille Escareal-Garcia, Cultural Arts Assistant
DRAFT
I. CALL MEETING TO ORDER Chair Melissa Kandel called the City Arts Commission Regular Meeting to order at 5:00 P.M. II. ROLL CALL Commissioners Present: Chair Melissa Kandel Secretary Heather Ignatin Commissioner Maureen Flanagan Commissioner Barbara George
Commissioner Wayan Kaufman Commissioner Vanessa Moore
Commissioners Absent: Vice Chair John Blom (excused) Staff Present: Melissa Hartson, Library Services Director
Camille Escareal-Garcia, Cultural Arts Assistant III. PLEDGE OF ALLEGIANCE Secretary Heather Ignatin led the Pledge of Allegiance. IV. NOTICE TO THE PUBLIC - Waived V. PUBLIC COMMENTS Bernie Svalstad, a resident and president of the Newport Beach Historical Society, passed
out brochures and expressed an interest in fostering a relationship with the Arts Commission to promote local history.
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City Arts Commission Meeting October 10, 2024
Page 2 VI. CONSENT CALENDAR A. Approval of Minutes of September 12, 2024, City Arts Commission Meeting 1. Draft of 9/12/24 Minutes Chair Melissa Kandel requested edits, changes, or deletions of the minutes. Chair Kandel made the following revisions to the minutes:
• Handwritten p. 7, par. 3 – Revise “Chair Kandel responded that it is not required but that the CAC members could volunteer if they would like and would be great help managing the booth.”
• Handwritten page 8, Monthly Reports opening sentence – Add “Chair Kandel also
asked that Subcommittees please select a Chair by the October meeting if they had not done so already.” B. Consent Calendar Items 2. Financial Report Review of financial information. Commissioner Flanagan questioned if the line item for insurance covered all the Concerts on the Green in 2024. Library Services Director Melissa Hartson confirmed that it does.
3. Cultural Arts Activities Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services. Chair Kandel reported that October 13th is the Fall Concert at Marina Park featuring the
Gotham City Swingers from 4 to 5:30 p.m. The CAC will be hosting an activity booth 3 to 6 p.m. at the 7th annual Halloween Spooktacular event on October 26 and encouraging visitors to paint a pumpkin. Volunteers are welcome if commissioners were planning to attend and had a desire to help. Please inquire with Secretary Ignatin for more details. Chair Kandel opened the Consent Calendar for public comment. Jim Mosher, Newport Beach Resident, commented that the City’s budget shows larger
than the budget reflected in the financial staff report and the two items missing were Maintenance Repair / Professional Service for $4,248.00 and Publications and Dues for $1,000. Those changes would bring the total CAC budget to $255,088.
Motion made by Secretary Heather Ignatin, seconded by Commissioner Vanessa Moore, to accept the Consent Calendar and carried 6-0-0-1 (Vice Chair Blom was absent).
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City Arts Commission Meeting October 10, 2024
Page 3 VII. CURRENT BUSINESS A. Items for Review and Possible Action 4. Revisions to City Council Policy I-10, Financial Support for Culture and Arts Staff requests the City Arts Commission approve revisions to City Council Policy I-10, Financial Support for Culture and Arts and forward to City Council for review and approval. Library Services Director Hartson reported that City Council Policy I-10, Financial Support
for Culture and Arts, directs the City Arts Commission to review all programs and requests for financial support from arts groups and make recommendations for funding to City Council for final approval. These grants are awarded to arts groups involved in visual, musical, theatre, dance, crafts, performing and literary activities. The following revisions were recommended to align with current practices of administering the policy, to eliminate
outdated methods of execution, and delete or reduce language where applicable:
• Change the title from “Financial Support for Culture and Arts” to “Culture and Arts
Grants.”
• Add language from City Council Policy A-12, Discretionary Grants, regarding how the City budget allows the City Council to direct revenue towards projects and programs.
• Remove indications of utilizing the “Reserve Fund for Culture and Arts” for grants and add “General Fund”, as this is the source of funding for grants.
• Eliminate “Any appropriation shall not exceed 50% of the Arts Commissions’ annual budget”, as $55,000 awarded in grants does not exceed 50% of the Cultural Arts Division annual budget. Commissioner Flanagan inquired if the CAC was ever funded the full $55,000 for cultural art grants. Library Services Director Hartson responded that she looked back over the past fifteen years, and they had not received $55,000.
Chair Kandel opened the item to public comment. Jim Mosher, Newport Beach resident, commented on the history of Policy I-10 and how
different policies merged over time. He noted a line in the revised policy that was unclear, “Pursuant to City Council Policy A-12, the City budget specifically allows the City Council to direct revenue towards worthy projects and programs including those in nature, which the City Council deems beneficial to Newport Beach’s resident’s quality of life.” The mention of “including those in nature” was confusing as the City Arts Commission responsibilities do not cover programs in natural settings. He also noted that the grant funds only go to $30,000 and stated that an increase in funds requested for CAC grants may be implied by the revisions as they were.
The CAC and Library Services Director Hartson agreed with Mr. Mosher’s comment regarding “those in nature” and the correction was included in the list of revisions under
approval. Motion made by Secretary Heather Ignatin, seconded by Chair Kandel, and carried 6-0-
0-1 (Vice Chair Blom was absent) to approve the revisions to City Council Policy I-10,
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City Arts Commission Meeting October 10, 2024
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Financial Support for Culture and Arts; and recommend the revisions to Policy I-10 to City Council for review and approval.
B.Monthly Reports
Chair Kandel explained, going forward she would like the Chair of each Subcommittee toprovide the agendized reports at the monthly meetings and serve as the first point ofcontact. She also requested that the subcommittees who have not selected a chair to doso, if possible, by the November meeting.
5.Art in Public Places Ad Hoc SubcommitteeVice Chair Blom, Commissioner Flanagan, Commissioner Moore
Commissioner Moore stated they would be meeting on October 24 to review the submissions for the Central Library Gallery.
6.Music and Live Entertainment Ad Hoc SubcommitteeChair Kandel, Secretary Ignatin, Commissioner Flanagan
Secretary Ignatin stated the Subcommittee is scheduled to meet in November to discuss concerts.
7.Cultural Arts Grants Ad Hoc SubcommitteeVice Chair Blom, Commissioner Kaufman, Commissioner Moore
In Vice Chair Blom’s absence, Commissioner Moore stated that the Subcommittee would bring a recommended timeline for the CAC grants to the November meeting for consideration by the full Commission.
8.Newport Beach Art Exhibition Ad Hoc SubcommitteeCommissioner George, Commissioner Kaufman, Commissioner Moore
Commissioner Moore reported that they had not yet met or selected a Chair for the
Subcommittee.
9.Public Relations and Marketing Ad Hoc Subcommittee
Chair Kandel, Vice Chair Blom, Secretary Ignatin
Secretary Ignatin stated the Subcommittee had met and had no further updates at that time.
10.Sculpture Exhibition Ad Hoc SubcommitteeChair Kandel, Vice Chair Blom, Secretary Ignatin
Secretary Ignatin stated the Subcommittee had met and had no further updates at that time.
11.Student Exhibition Art Ad Hoc SubcommitteeCommissioner KaufmanCommissioner Kaufman reported no activity and said she would contact Chair Kandel
offline regarding the Subcommittee soon.
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City Arts Commission Meeting October 10, 2024
Page 5 12. Newport Beach Arts Foundation (NBAF) Liaison
Commissioner Moore Commissioner Moore reported she attended the meeting; the Art in the Park event held in September had 31 sponsors and will have the financial numbers available at their November meeting; the Foundation is looking to open the call to artists in February in 2025 with a tentative date of 9/20/2025 for the next Art in the Park. The Foundation also plans to increase the price for the booths by 5%. For this past event, there were 135 artists, with 15 on the waitlist. The Foundation is also in the process of updating their website and plan to give the CAC an opportunity to post their events on the updated site. Lastly, NBAF member Sunny Kim will hold a Korean Arts Festival at the Civic Center on the Green with the tentative dates for May 3 and 4.
Chair Kandel stated she thought it was interesting that NBAF discussed doing a high school battle of the band type competition next year in lieu of hiring a professional band;
this year they hired an event planner to help keep the planning more structured. 13. Historical Resources Liaison
Vice Chair Blom Vice Chair Blom was not available for an update. Chair Kandel opened the item for Public Comment. Bernie Svalstad, Newport Beach Historical Society President stated he would like to coordinate with the CAC to promote local history at their events. IX. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION, OR REPORT (NON-DISCUSSION ITEM) Chair Kandel provided a list of upcoming arts events in Newport Beach: Baroque Music
Festival’s Moving Through the Garden on October 13 starting at 3:20, they will be doing a “Moving Through the Garden” from 4-6 PM. It is the same time as the Fall Concert in Marina Park. Commissioner Moore volunteered to represent the CAC at the event.
October 17 is the kickoff for the 25th Anniversary of the Newport Beach Film Festival. On October 22 the Holocaust Museum OC is hosting a tour event and exhibition. X. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Jim Mosher, Newport Beach resident, commented on the General Plan and its current
revision and they are moving into phase two - the final public outreach. The Arts and
Cultural Element of the General Plan has a public workshop tentatively scheduled for
12/5/2025. He also mentioned that PB&R Commission recently discussed new signs for
Parks and felt the design/aesthetics of the signs and the City’s new website would fall
under CAC purview.
XI. ADJOURNMENT – 5:37 P.M. Chair Kandel adjourned the meeting.
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As of November 1, 2024
ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES
Programming 60,500.00$ 07/11 DJE Sound and Lighting 4,337.67 56,162.33 COTG Sound -07-21-2024 (Radio Rebels)07/11 Rebel Music Entertainment 3,250.00 52,912.33 COTG Band - 07-21-2024 (Radio Rebels)
07/25 Mr. Rock N' Roll Inc.3,250.00 49,662.33 COTG Band - 08-11-2024 (Wilbury Super Group)
07/25 DJE Sound and Lighting 4,337.67 45,324.66
COTG Sound - 08-11-2024 (Wilbury Super
Group)
07/31 Paul's Flowers 258.60 45,066.06 2024 Art Exhibition - Flowers
07/31 FEDEX Office 90.47 44,975.59 Concerts on the Green signs
08/01 Alliant Insurance Services 2,506.00 42,469.59 Insurance for Concerts on the Green
08/01 Tracy Kiggen (ARTovator)958.00 41,511.59 Children's Activities - 07-21-2024 (Radio
Rebels) & Business License Fee
08/01 Tracy Kiggen (ARTovator)615.00 40,896.59 Children's Activities - 08-11-2024 (Wilbury Super Group)08/08 Amazon.com 26.93 40,869.66 Concerts on the Green supplies
08/08 Amazon.com 19.66 40,850.00 Concerts on the Green supplies
08/23 WESTAF (CallforEntry.org)525.00 40,325.00 CallforEntry.org 2024 Art Exhibition Processing
Fee08/23 Tracy Kiggen (ARTovator)615.00 39,710.00 Children's Activities - 09-22-2024 (AbSOULute)
08/30 DJE Sound and Lighting 4,337.67 35,372.33 COTG Sound -09-22-2024 (AbSOULute)
08/30 Leon Chalnick 3,250.00 32,122.33 COTG Band - 09-22-2024 (AbSOULute)
10/03 Kleenway Services Inc.134.70 31,987.63 COTG Dayporters 07-21-2024 (Radio Rebels)
10/03 Kleenway Services Inc.134.70 31,852.93 COTG Dayporters 08-11-2024 (Wilbury Super Group)10/03 Kleenway Services Inc.134.70 31,718.23 COTG Dayporters 09-22-2024 (AbSOULute)
10/17 Amazon.com 14.97 31,703.26 Halloween Spooktacular supplies
10/17 Amazon.com 37.60 31,665.66 Halloween Spooktacular supplies
10/17 Amazon.com 34.90 31,630.76 Halloween Spooktacular supplies
10/17 Amazon.com 114.20 31,516.56 Halloween Spooktacular supplies
10/17 Amazon.com 23.97 31,492.59 Halloween Spooktacular supplies
10/24 Amazon.com 63.88 31,428.71 Halloween Spooktacular supplies
10/24 Amazon.com 28.00 31,400.71 Halloween Spooktacular supplies
10/31 Amazon.com 10.71 31,390.00 Halloween Spooktacular supplies
10/31 Creative West 60.00 31,330.00 CallforEntry.org Account RenewalTOTAL$60,500.00 $29,170.00 $31,330.00
City Grants 30,000.00$
TOTAL $30,000.00 $0.00 $30,000.00
Professional Services 23,000.00$
08/15 TAVD Virtual Assistant 159.75 22,840.25 Transcription of Minutes (07/11)
08/23 Svartifoss Corp 75.00 22,765.25 Art Installation (Indivisible - Sister City Artwork)
08/23 Svartifoss Corp 400.00 22,365.25 Art Installation (Christopher Evans exhibit)
08/30 Crown Building Services 825.00 21,540.25 Sculpture Maintenance
09/13 TAVD Virtual Assistant 76.50 21,463.75 Transcription of Minutes (08/08)
09/27 Svartifoss Corp 350.00 21,113.75 Art Installation (Shant Beudjekian)
10/17 TAVD Virtual Assistant 85.50 21,028.25 Transcription of Minutes (09/12)
TOTAL 23,000.00$ $1,971.75 21,028.25$
Sculpture Exhibition 135,000.00$
TOTAL $135,000.00 $0.00 $135,000.00
Advertising $ 1,340.00
07/31 Gotprint.com 181.41 1,158.59 COTG rack card
07/31 Gotprint.com 120.78 1,037.81 COTG banners
08/31 Gotprint.com 67.38 970.43 Marina Park banner
TOTAL $1,340.00 $369.57 $970.43
REVENUES
Special Events (NBAE)$0.00
TOTAL $0.00 $0.00
BUDGET EXPENSES AVAILABLE
Cultural Arts Totals $249,840.00 $31,511.32 $218,328.68
FY 2024-25Cultural Arts Division
11/08/2024 1 of 1 10
CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT
November 14, 2024
Agenda Item No. 3
CONCERT AT MARINA PARK: GOTHAM CITY SWINGERS
The 2024 Newport Beach concert series concluded on October 13 at the Marina Park Community
Center. Featuring jazz and swing band Gotham City Swingers, they were well-received by the
community performing music from the Swing Era to the Rat Pack Stylings of the 1950's and 60's,
with a smattering of tunes from classic TV and film. Children’s activities, provided by ARTovator,
included face painting and balloon animals, rounded out this family-fun event.
HALLOWEEN SPOOKTACULAR: PUMPKIN PAINTING
The City Arts Commission reserved a booth to participate in the 7th Annual Halloween
Spooktacular at Mariners Park on Saturday, October 26 from 3pm – 6pm. Run by the Newport
Beach Recreation and Senior Services Department, there are many family-friendly events
taking place such as trunk-or-treating, costume contests, and more. The City Arts Commission
hosted a fun pumpkin painting booth and passed out candy and glowsticks.
TO: CITY ARTS COMMISSION
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949) 717-3801, mhartson@newportbeachca.gov
PREPARED BY: Camille Escareal-Garcia, Cultural Arts Assistant
TITLE: Cultural Arts Activities for October 2024
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Cultural Arts Activities for August 2024
10/10/2024
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CENTRAL LIBRARY GALLERY EXHIBITS
Starting his artistic journey in 1985, Shant
Beudjekian’s desire to create art that he obtained
soon became an unyielding obligation to himself to
explore the inner mechanism of his creative
consciousness. From small sketches to large scale
projects, his art is a highly personal reflection of
himself. Mr. Beudjekian considers himself lucky to
have participated in many collaborative projects, as
well as exhibiting in a solo capacity, which has
solidified his reputation in the art world.
Born in the city of Beirut, Lebanon, Shant discovered
a passion for art around the age of 14. Mr. Beudjekian
moved to California in 1995 and received a 4-year bachelor’s degree in fine arts with a minor in Ceramics
at Otis College of Art and Design in Los Angeles. He also attended a one-year internship at Rhode Island
School of Design in Landscape Architecture, before returning to California to become a full-time artist in
the local art communities of Southern California.
Mr. Beudjekian has received acceptances from curators and gallery directors in the East Coast. Now living
in the West Coast, his work has been exhibited numerous times at the San Diego Art Institute of the Living
Artists, Del Mar Art Center, San Diego Hospice and Palliative Care, and Forest and Ocean Gallery in Laguna
Beach. His work has been well received at various juried competitions, such as the Bonita Museum, North
Park Art Festival, and La Jolla Art Association.
Artwork will be on display until November 15, 2024.
UPCOMING CENTRAL LIBRARY GALLERY EXHIBITS:
2024:
•Faro Mojahedi (Photography): November 18 – January 10
2025:
•Tianyi Wang (Photography): January 13 – March 7
•Liberty Dickinson (Acrylic paintings): March 10 – May 2
•Joan Gladstone (Giclées): May 5 – June 27
•Kathy Kehoe Bambeck (Puzzle Paintings): June 30 – August 22
•Joe Cladis (Lithographs): August 25 – October 27
CULTURAL ARTS CALENDER OF EVENTS:
City Arts Commission (CAC) meetings are held at 5 p.m. on the second Thursday of each month.
•Next meeting – Thursday, December 12, 2024
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CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT
November 14, 2024
Agenda Item No. 4
RECOMMENDATION:
The City Arts Commission will review and discuss a proposal by Pacific Symphony for a symphony concert
on the Civic Green.
FUNDING REQUIREMENTS:
Pacific Symphony proposes a three-year partnership to bring Symphony in the Cities (SITC) to Newport
Beach. Total program costs are $60,000 per concert; however, the proposed funding model involves
subsidized funding by Pacific Symphony. The City would be responsible for incremental increases in
funding in the following amounts: $30,000 for year one, $45,000 for year two, and $60,000 for year three.
The Cultural Arts Division received $30,000 from a Variance and Coastal Development Permit application.
These funds could cover the cost of year one of the Pacific Symphony fee. Funding for the Pacific
Symphony fee for years two and three would need to be secured as the current annual Cultural Arts
programming budget is not able to support these fees with its existing programming events.
In addition to the Pacific Symphony fee, funding to cover event insurance, parking attendants, offsite
parking, police and park patrol services, janitorial services, and advertising would also be necessary.
DISCUSSION:
The City Arts Commission presents live music on the Civic Center Green during the summer months. Upon
recommendation from the Music and Live Entertainment Ad Hoc Subcommittee, the City Arts Commission
selects three bands and three alternates to perform in July, August, and September on the Civic Center
Green. For the August 2025 Concert on the Green performance, staff recommends that the City Arts
Commission consider and discuss a Pacific Symphony concert proposal.
The SITC program offers concerts in local parks performing a mix of classical favorites, popular music, and
patriotic tunes. These concerts are led by a member of Pacific Symphony’s conducting staff and features
a salute to the armed forces, as well as a pre-concert Musical Playground filled with interactive, hands-on
activities for children such as instrument making, joining a drum circle, and learning how to conduct with
an experienced maestro.
TO: CITY ARTS COMMISSION
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949) 717-3801, mhartson@newportbeachca.gov
PREPARED BY: Melissa Hartson, Library Services Director
TITLE: Proposal for Symphony in the Cities in Newport Beach
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CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT
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Based on Pacific Symphony’s proposal, they will provide the following per concert:
•Major symphony orchestra comprised of nation’s leading musicians, led by one of Pacific
Symphony’s leading conductors
•Classical music announcer Rich Capparela from KUSC radio to be the concert emcee
•Access to necessary sheet music and scores required for the concert
•Availability of skilled conductors, musicians, and support staff
•Professional-grade audio amplification systems
•Musical Playground and Educational Area
•Volunteers and Pacific Symphony staff to manage the Musical Playground
•Staging including platforms, risers, backdrops and flags for the orchestra’s performance
•Labor and equipment for sound and lighting setup
The proposal also outlines the following City responsibilities:
•Direct funding of the event and city services
•Ample parking for Symphony staff, orchestra, and attendees
•Event liability insurance
•Security and safety
•Parking attendants and traffic control
•Janitorial services
Funding for the Pacific Symphony fee for a three-year partnership totaling $135,000 currently exceeds
the Cultural Arts programming budget. In addition to the funding requirement, staff will need to
coordinate with Pacific Symphony to review current site restrictions due to ongoing construction at
the Civic Center campus and evaluate the City’s responsibilities and ability to accommodate a
performance of this size and scale.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
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CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT
November 14, 2024
Agenda Item No. 5
RECOMMENDATION:
The Cultural Arts Grants Ad Hoc Subcommittee proposes a timeline for the cultural arts grants process
for FY 2024-25.
BACKGROUND:
City Council Policy 1-10, Financial Support for Culture and Arts (ATTACHMENT A), recognizes
the importance of promoting culture and the arts within the City. For FY 2024-25, the sum of $30,000
has been budgeted for specific cultural or artistic planning or projects as approved by the City Council.
The City Arts Commission has the responsibility to review all programs and requests for support
from arts groups and make recommendations for funding to the City Council for final approval.
Council Policy 1-10 defines arts groups as those involved in visual, musical, theatre, dance,
crafts, performing and literary activities. The City Arts Commission considers the following in order of
preference for granting support:
1.Local arts groups located within the City of Newport Beach and offering programs to City
residents;
2.Regional arts groups located in Orange County and offering programs to City residents; and
3.Arts groups located in California and performing or offering programs to City residents.
Groups not offering programs or services to residents are not eligible for support from the City.
TIMELINE:
The proposed timeline is as follows:
11/18/2024 Grants are publicized
1/10/2025 FY 2024-25 Cultural Arts Grants applications are due
1/16/2025 FY 2023-24 Cultural Arts Grant Completion Reports due, with grant funds spent or
encumbered
2/11/2025 Subcommittee’s recommendation is submitted to staff for inclusion in the agenda
packet
2/13/2025 Arts Commission approves grantees for recommendation to City Council
2/25/2025 Recommendations made to City Council
TO: CITY ARTS COMMISSION
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949)717-3801, mhartson@newportbeachca.gov
PREPARED BY: Melissa Hartson, Library Services Director
TITLE: Cultural Arts Grants, Fiscal Year 2024-25
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CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT
2 of 2
6/13/2025 Award letters and checks disseminated
1/19/2026 FY 2024-25 Cultural Arts Grant Completion Reports due.
01/26/2026 Grant funds must have been spent or encumbered.
This timeline will give the ad hoc subcommittee ample time to evaluate and rate the grant applications
in preparation for City Arts Commission final approval.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
ATTACHMENT A: City Council Policy I-10
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I-10
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FINANCIAL SUPPORT FOR CULTURE AND ARTS
The City Council hereby recognizes the importance of promoting culture and the arts within the City of
Newport Beach. A number of individuals and groups have been organized with the express purpose of
developing and promoting culture, theatre and the arts.
The City would complement these efforts by establishing a Reserve Fund for Culture and Arts that can be
used for a) developing a master plan for the promotion of culture and arts; b) acquiring land and/or the
construction of facilities to promote culture and arts and; c) instituting other cultural promotion projects.
The sum of $55,000 shall be provided each year for specific cultural or artistic planning, promotion and/or
construction projects as approved by the City Council. It is the policy of the City of Newport Beach that
expenditures from the reserve fund should be matched equally by the community in the form of
contributions and donations.
In regard to the City's role in financially sponsoring art and cultural events, the City Arts Commission shall
review all programs and requests for support from arts groups. The Commission shall forward its
recommendations for funding to the City Council for final approval. Any appropriation shall not exceed
50% of the Arts Commissions' annual budget. For the purpose of this policy, arts groups shall be defined
as those involved in visual, musical, theatre, dance, crafts, performing and literary activities.
The following priorities shall be considered by the Commission. The order of preference for granting
support shall be as follows:
A.Local arts groups located within the City and offering programs to City residents;
B.Regional arts groups located in Orange County and offering programs to City residents; and
C.Arts groups located in California and performing or offering programs to City residents.
Groups not offering programs or services to local residents shall not be eligible for support from the City.
History
Adopted F-20 – 5-11-1981 (“Reserve Fund for Culture and Arts”)
Amended F-22 – 6-22-1981
Adopted I-20 – 1-24-1983 (“Co-Sponsorship for Cultural Events and Arts Groups”)
Amended F-20 – 11-14-1983
Amended F-20 – 1-23-1984
Amended F-20 – 3-28-1988
Amended F-20 – 10-28-1991
Created I-12 – 1-24-1994 (incorporating I-20 and F-20, and renaming “Financial Support for Culture
and Arts”)
ATTACHMENT A
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I-10
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Amended I-12 – 5-8-2001
Amended I-12 - 4-8-2003 (changed to I-10)
Amended I-10 – 8-8-2017
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CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT
November 14, 2024
Agenda Item No. 6
RECOMMENDATION:
The Art in Public Places Ad Hoc Subcommittee recommends that the City Arts Commission approve
exhibitions by Susan Neas and Hugo Zhang in the Central Library lobby gallery space.
DISCUSSION:
The City of Newport Beach maintains two exhibit spaces at the Central Library. The Lobby Gallery in the
Central Library has approximately 38 feet of linear wall space designed for two-dimensional pieces of art.
Additionally, artists may apply to exhibit three-dimensional works in the two display cabinets that were
added to the Central Library display offerings in 2010. The display cases are approximately 24” high x 24”
deep x 24” wide.
Artists who want their work considered for display submit a completed Application for Review and
Consideration of Art.
The Library Services Director manages the gallery space. The City Arts Commission’s Art in Public Places
Ad Hoc Subcommittee meets periodically to review artist's submissions. Staff notifies artists of acceptance
and arranges the staging of the art.
At their November meeting, the Art in Public Places Ad Hoc Subcommittee recommended that the work
of artists Susan Neas and Hugo Zhang be exhibited subject to City Arts Commission approval.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
A ATTACHMENT A: Examples of Susan Neas’ artwork
ATTACHMENT B: Examples of Hugo Zhang’s artwork
TO: CITY ARTS COMMISSION
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949) 717-3801, mhartson@newportbeachca.gov
PREPARED BY: Camille Escareal-Garcia, Cultural Arts Assistant
TITLE: Central Library Gallery Exhibits
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ATTACHMENT A - SUSAN NEAS' ARTWORK
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ATTACHMENT B - HUGO ZHANG'S PHOTOGRAPHY
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CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT
November 14,
2024 Agenda Item
No. 7
RECOMMENDATION:
The Newport Beach Art Exhibition Ad Hoc Subcommittee proposes a date for the 58th Annual Newport
Beach Art Exhibition for Saturday, June 28, 2025.
DISCUSSION:
The Newport Beach Art Exhibition is a one-day juried exhibition that gives art lovers the opportunity to
view and purchase paintings, photography and sculpture created by numerous regional artists. The
exhibition will be open to the public from 1 p.m. – 5:30 p.m. Guests will be able to view the artwork, meet
the artists and purchase the original artwork on display during the exhibition. A portion of the proceeds
from the art sales will fund Newport Beach City Arts Commission programs.
The event will include an awards ceremony where City leadership and the City Arts Commission will award
first, second, third and “judge’s choice” and “people’s choice” awards.
The entry form and artwork specifications will be made available on the City’s Cultural Arts webpage
at www.newportbeachca.gov/CulturalArts under “Newport Beach Art Exhibition.” To apply, artists can
make a free account on CallForEntry.org (CaFE). The call for entries will open from March 3 through
May 9, 2025.
Under the recommendation of the Newport Beach Art Exhibition Ad Hoc Subcommittee, staff requests
that the 58th Annual Newport Art Exhibition be held on June 28, 2025, in the Civic Center Community
Room and Civic Green.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
TO: CITY ARTS COMMISSION
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949) 717-3801, mhartson@newportbeachca.gov
PREPARED BY: Melissa Hartson, Library Services Director
TITLE: Date for the 58th Annual Newport Beach Art Exhibition
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