HomeMy WebLinkAbout09 - Purchase of 2025 North Star 234-5 Command VehicleQ �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
December 10, 2024
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Joe Cartwright, Chief of Police - 949-644-3701,
jartwright@nbpd.org
PREPARED BY: Joshua Vincelet, Police Lieutenant - 949-644-3740,
jvincelet@nbpd.org
TITLE: Purchase of 2025 North Star 234-5 Command Vehicle
ABSTRACT:
The Police Department requests City Council approval to purchase a new Crisis
Response Unit (CRU) vehicle in the amount of $382,625.42 to replace the existing CRU
van. The existing vehicle is beyond its service life and is scheduled for replacement in the
current fiscal year. Selection and pricing for this vehicle are being sourced through a
cooperative purchasing alliance known as the Houston Galveston Area Council (H-GAC)
and purchased through Braun Northwest, Inc.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Approve the selection and purchase of a 2025 North Star 234-5 Command Vehicle,
from Braun Northwest Inc., using cooperative selection and pricing under H-GAC
agreement #AM10-23, and authorize the City Manager to execute a purchase order
in the amount of $382,625.42.
BACKGROUND AND HISTORY:
The Newport Beach Crisis Response Unit utilizes a 2003 Freightliner van, Unit # 2082,
as its primary tactical/command vehicle. The van houses all gear and equipment
necessary for the CRU team to ensure successful deployment at critical incidents. This
equipment includes weaponry and personal gear for the 24 team members and support
staff.
The existing heavy van was originally purchased and outfitted in 2003 with a service life
extension/retrofit completed in 2017. By the time it is replaced, the van will be in service
for 22 years, 10 years longer than the replacement threshold in Council Policy F-9, the
City's vehicle replacement policy. In addition, this large, cumbersome, and outdated
vehicle no longer meets the department's needs for an effective and efficient CRU
response vehicle. Unit #2082 meets the City's age and condition requirements and is
budgeted for replacement in the current fiscal year.
9-1
Purchase of 2025 North Star 234-5 Command Vehicle
December 10, 2024
Page 2
ANALYSIS:
CRU supervisors researched the response vehicle market and have selected a much
more compact and practical configuration as a replacement vehicle. The smaller platform
will provide more maneuverability and a higher level of security for storing the team's
unique equipment. The new vehicle is built on a regular heavy-duty truck frame, which
allows for similar drivability to a personally operated vehicle. This configuration also
allows the department mechanics to conduct routine maintenance and upkeep, unlike the
existing heavy van which must be sent out for any maintenance and repairs.
The vehicle will store all of the team's special tools and is equipped with a secured armory
to store a variety of weapons. An Alcohol, Tobacco, and Firearms (ATF) approved day
box, used to store explosives and gas devices per ATF safety regulations, will also be
installed. The new vehicle will include an outside command post for dispatchers and
incident commanders. This area will assist the administrative side of operations during
high -risk tactical situations. The manufacturer, Braun Northwest (NW), is a leader in the
field of tactical and command vehicles, and offers one of the industry's best warranties.
Several neighboring law enforcement partners use Braun NW. Braun NW offers the
vehicle through the Houston -Galveston Area Council of Government's Cooperative
Purchasing Program known as HGACBuy.
Cooperative Agreement
Council Policy F-14 and Section 4.1 of the City's Administrative Procedures related to
purchasing (AP-001) allow the use of cooperative purchasing agreements, provided that
the goods or materials were originally procured in accordance with the minimum
requirements of AP-001. The City has previously relied on other cooperative purchasing
alliances, including Omnia Partners and Sourcewell, for the purchase of other vehicles.
H-GAC is a political subdivision and the largest of 24 Councils of Government in Texas.
H-GAC's Cooperative Purchasing Program, called HGACBuy, and was established
pursuant to the Texas Interlocal Cooperation Act, Local Government Code, Title 7, and
Chapter 791. Government agencies are eligible to become members of HGACBuy, and
City approval is required to participate. Contracts are awarded through a public
competitive procurement process.
Obtaining goods through a cooperative purchasing process can save staff time and
resources and pricing is generally lower due to the multi -agency purchasing power
provided through these agreements. On June 9, 2023, HGACBuy opened bidding for
Ambulances, EMS and Other Special Service Vehicles, and received a total of 21
responses at closing on August 10, 2023. Per HGAC's contract, these bids are to be
honored for four years after the above closing date.
Braun NW was one of 21 primary awards with HGACBuy pricing via Contract AM10-23.
After careful analysis of the 21 awards, Braun NW was selected for the CRU Truck build.
Many factors were considered, such as local customer service and maintenance
accessibility. Several local agencies, such as the Orange County Sheriff's Department,
Costa Mesa Police Department, Corona Police Department, Pasadena Fire Department,
and Newport Beach Fire Department, have utilized Braun NW.
9-2
Purchase of 2025 North Star 234-5 Command Vehicle
December 10, 2024
Page 3
FISCAL IMPACT:
The adopted budget includes sufficient funding for this purchase. Replacement of the
SWAT tactical/command vehicle is budgeted in the current fiscal year. It will be expensed
to the Rolling Equipment and Equipment NOC accounts in the Police Department, 75304-
911016 and 75304-911024.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Braun NW, Inc. Proposal
9-3
Attachment A
Braun NW, Inc. Proposal
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150 North Star Drive / PO Box 1204 / Chehalis, WA 98532 / 360.748.0195 / 800.245.6303 / fax 360.748.0256
11 HGAC PROPOSAL
September 25, 2024
City of Newport Beach
Attn: Joshua Vincelet
870 Santa Barbara Drive
Newport Beach, California 92660
ivinceleta,nppd.ora
RE: One (1) 2025 North Star 234-5 Command Vehicle
Braun Northwest is pleased to offer the following proposal which is based upon HGAC contract
AM10-23:
One (1) 2025 North Star 234-5 Command Vehicle on a 2025 Ford F-650 4x2 gas chassis per enclosed
specifications dated 1/24/2024 and drawings dated 10/18/2023.
Base price HGAC AM23CC13..................................................................... $290,290.00
Published/Customization options taken......................................................... $ 65,267.00
SalesTax based upon 7.75%.............................................................................................. $ 27,555.67
California Tire Tax (non-taxable)................................................................. $ 12.75
HGACBuy discount...................................................................... ..... <$ 1,500.00>
HGACFee............................................................................................. S 1,000.00
Total F.O.B. Newport Beach, CA.................................................................... S 382,625.42**
F.O.B.: Newport Beach, California
Delivery: Approximately 530 — 580 days, based upon current manufacturing plan and receipt of
chassis.
Terms: Ninety percent (90%) payment due upon receipt of vehicle. Balance due in thirty (30)
days.
*Note: Above pricing includes a chassis flooring fee. You will be notified as soon as the chassis arrives at Braun
Northwest. If the chassis is paid in full within 30-days of arrival a credit will be issuer/ (See Options Page).
**The above pricing is based upon the availability of the current niodel year chassis. Should the model year no
longer be available at the time the order is placed, a newer modelyear will be offered with an adjustment in price.
(Note: This bid is contingent on use of customer's Government Ford Fleet Identification Number.) Failure to secure a
FIN will increase the price by the amount of the GPC chassis discount.
Braun Northwest, Inc. is a California dealer (#16055) with insurance information available upon request.
Respectfully Submitted by:
Bra n Northwest, Inc.
cCallum, V.P. of Sales
We agree to accept the above proposal:
City of Newport Beach
Signature
Printed Name
,M
Tres: Option page, specifications, drawings.
Date
Title
www.braunnw.com9-5
EMERGENCY VEHICLES
OPTIONS
FOR
City of Newport Beach
Newport Beach, California
Please indicate if you want the following options by initialing in the space provided and
checking the appropriate "yes" or "no" box, then sign where indicated below. After
completion, please return this original form to our office along with the original proposal.
Thank you!
Pay for the chassis in full within 30-days of receipt of chassis at Braun Northwest.
DEDUCT............................................................................ <$6,000.00>
Do you want this option? ❑Yes ❑No initials
(NOTE: THIS PRICING DOES NOT INCLUDE SALES TAX.)
APPROVED BY: (Please initial above choice (s) & sign below)
(Signature) (Date) (Printed Name) (Title)
Wo