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Home My WebLink AboutC-9495-2 - Grant Agreement for Buck Gully Reserve Hazardous Fuel Thinning and Reduction ProjectDocusign Envelope ID: D7550DAF-7373-4lF8-8C27-FF30AFD72E42 APPROVED AS TO F RM: CITY TTO EY'S FICE State of California By, I (�") Department of Forestry and Fire Protection (CAL FIRE) in C. a p, Ci Attorney Office of the State Fire Marshal GRANT AGREEMENT J APPLICANT: City of Newport Beach PROJECT TITLE: Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project GRANT AGREEMENT: 5GG23212 PROJECT PERFORMANCE PERIOD is from date of latter signature by CAL FIRE Deputy Director or Grantee through March 15, 2030. Under the terms and conditions of this Grant Agreement, the applicant agrees to complete the project as described in the project description, and the State of California, acting through the Department of Forestry & Fire Protection, agrees to fund the project up the total state grant amount indicated. PROJECT DESCRIPTION: The City of Newport Beach requests $449,764 in funding to implement the Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project (Project). The Project focuses on 14.69 acres of the larger 254-acre Buck Gully Reserve which is directly adjacent to a densely -populated suburban area within the City of Newport Beach (population 84,792) in western Orange County. The treatment area is a 100-feet wide, 1.2-mile long, 14.69-acre fuel break between the rear property line of residential parcels and downslope into Buck Gully. Total State Grant not to exceed $ 449,763.69 (or project costs, whichever is less) *The Special and General Provisions attached are made a part of and incorporated into this Grant Agreement. City of Newport Beach Applicant By Signature of Authorized Representative Print Name/��ii�� Title: /t&-_4�0 r Date 1Z / 61 9'Z2 d z. STATE OF CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION y EDocuSigned by: f r„GgzdrFn Title: Frank Bigelow, State Fire Marshal 12/9/2024 Date CERTIFICATION OF FUNDING GRANT AGREEMENT NUMBER PO ID SUPPLIER ID 5GG23212 FUND FUND NAME 3228 Greenhouse Gas Reduction Fund PROJECT ID ACTIVITY ID AMOUNT OF ESTIMATE FUNDING N/A N/A $ 449,763.69 GL UNIT BUD REF ADJ. INCREASING ENCUMBRANCE 3540 601 $ 0.00 PROGRAM NUMBER ENY ADJ. DECREASING ENCUMBRANCE 2470010 2021 $ 0.00 ACCOUNT ALT ACCOUNT UNENCUMBERED BALANCE 5340580 5340580000 $ 449,763.69 REPORTING STRUCTURE SERVICE LOCATION 35405909 96217 Acknowledged - I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance. DocuSigned by: 12/18/2024 of CAL FIRE Date City Clark Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 GRANT NUMBER 5GG23212 City of Newport Beach Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project TERMS AND CONDITIONS OF GRANT AGREEMENT I. RECITALS This Agreement, is entered into between the State of California, by and through the California Department of Forestry and Fire Protection (CAL FIRE), hereinafter referred to as "STATE" and, City of Newport Beach, hereinafter referred to as "GRANTEE". 2. The STATE hereby grants to GRANTEE a sum (hereinafter referred to as "GRANT FUNDS") not to exceed Four Hundred Forty Nine Thousand Seven Hundred Sixty Three Dollars and Sixty Nine Cents ($449,763.69). 3. In addition to the terms and conditions of this Agreement, the STATE and GRANTEE agree that the terms and conditions contained in the documents set forth below are hereby incorporated and made part of this agreement. a. California Climate Investments Department of Forestry and Fire Protection Wildfire Prevention Grants Program Procedural Guide FY 2023-2024 b. The submitted Application, Scope of Work, Project Workbook, GHG Emissions Workbook and Exhibits C. ADDENDUM — CALIFORNIA CLIMATE INVESTMENTS (CCI) GRANT PROJECTS Recipients of GRANT FUNDS pursuant to California Public Resources Code Section §4124.5 shall abide by the provisions in this Agreement. This includes the requirement that work shall not commence prior to the execution of this Agreement by both parties. Any work started prior to the execution of this Agreement will not be eligible for funding under the terms of this Agreement. 2. As precedent to the STATE's obligation to provide funding, GRANTEE shall provide to the STATE for review and approval a detailed budget, specifications, and project description. Approval by the STATE of such plans and specifications, or any other approvals provided for in this Agreement, shall be for scope and quality of work, and shall not relieve GRANTEE of the obligation to carry out any other obligations required by this Agreement, in accordance with applicable law or any other standards ordinarily applied to such work or activity. 3. All informational products (e.g., data, studies, findings, management plans, manuals, photos, etc.) relating to California's natural environment produced with the use of GRANT FUNDS shall be available for public use. Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 GRANT NUMBER 5GG23212 City of Newport Beach Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project III. GENERAL PROVISIONS 1. Definitions a. The term "Agreement" means grant agreement number 5GG23212. b. The term "GRANT FUNDS" means the money provided by the STATE to the GRANTEE in this Agreement. C. The term "GRANTEE" means an applicant who has a signed Agreement for the award for GRANT FUNDS. d. The term "Other Sources of Funds" means all matching fund sources that are required or used to complete the Project beyond the GRANT FUNDS provided by this Agreement. e. The term "STATE" means the State of California, Department of Forestry and Fire Protection (CAL FIRE). The term "Project" means the development or other activity described in the "Project Scope of Work". g. The term "Project Budget Detail' as used herein defines the approved budget plan. h. The term "Project Scope of Work" as used herein means the individual scope of work describing in detail the approved tasks. 2. Project Representatives The project representatives during the term of the agreement will be: STATE: CAL FIRE GRANTEE: City of Newport Beach Section/Unit: ORC Section/Unit: N/A Attention: Jennifer Bower; Scott Hatch Attention: James Gillespie Mailing Address: 1 Fire Authority Rd. Irvine, CA 92602 Mailing Address: 100 Civic Center Drive Newport Beach, CA 92660 Phone Number: (714) 573-6251 Phone Number: (949) 644-3354 Email Address: jenniferbower@ocfa.org Email Address: Jgillespie@nbfd.net Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 GRANT NUMBER 5GG23212 City of Newport Beach Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project Changes to the project representatives during the term of the agreement shall be made in writing. Notice shall be sent to the above representative for all notice provisions of this Agreement. 3. Project Execution a. Subject to the availability of grant monies, the STATE hereby grants to the GRANTEE a sum of money (GRANT FUNDS) not to exceed the amount stated on Section I. RECITALS, Paragraph 2 in consideration of and on condition that the sum be expended in carrying out the purposes as set forth in the description of the Project in this Agreement and its attachments and under the terms and conditions set forth in this Agreement. b. GRANTEE shall assume any obligation to furnish any additional funds that may be necessary to complete the Project. Any amendment to the Project as set forth in the Application on file with the STATE must be submitted to the STATE for approval in writing. No amendment is allowed until written approval is given by the STATE. C. GRANTEE shall complete the Project in accordance with the time of Project performance set forth in this Agreement, unless an amendment has been approved and signed by the STATE under the terms and conditions of this Agreement. Amendments must be requested in advance and will be considered in the event of circumstances beyond the control of the GRANTEE, but no less than 60 days from the Agreement expiration date. The STATE may waive the minimum timeframe for amendments at their discretion. Approval of amendment is at the STATE's discretion. d. GRANTEE certifies that the Project Scope of Work complies with all local, State, and federal laws and regulations. e. GRANTEE shall comply with the California Environmental Quality Act (CEQA) (Public Resources Code, Section 21000, et. seq. Title 14, California Code of Regulations, Section 15000 et. seq.) and all other local, State, and federal environmental laws. A copy of the certified CEQA document must be provided to STATE before any GRANT FUNDS are made available for any Project activity that could directly impact the environment (e.g. cutting, piling or burning bush, masticating, dozer work, etc.). CEQA compliance shall be completed within one (1) year from start date of the Agreement. The start date is considered the latter date of signature by the Grantee Authorized Representative or CAL FIRE Deputy Director. GRANT FUNDS will be made available in advance of CEQA compliance for project activities that do not have the potential to cause a direct environmental impact (e.g. project planning, locating and marking 3 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 GRANT NUMBER 5GG23212 City of Newport Beach Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project property or project boundaries, contacting and signing up landowners, etc.). f. GRANTEE shall permit periodic site visits by representative(s) of the STATE to ensure program compliance and that work is in accordance with the approved Project Scope of Work, including a final inspection upon Project completion. g. GRANTEE, and the agents and employees of GRANTEE, in the performance of this Agreement, shall act in an independent capacity and not as officers, employees, or agents, of the STATE. No person who, as an officer, employee, or agent of the STATE participated in the preparation or creation of or determination to award this Grant Agreement shall serve as an agent or employee of GRANTEE including but not limited to those acts prohibited by Government Code Sections 1090, and 87100. 4. Project Costs and Payment Documentation a. Payment by the STATE shall be made after receipt of an acceptable invoice and approval by a duly authorized representative of the STATE. GRANTEE shall submit an invoice for payment to the CAL FIRE Project Representative of the STATE. A final invoice shall be submitted no later than 30 days after completion, expiration, or termination of this Agreement. b. For services satisfactorily rendered, and upon receipt and approval of invoices for payment, the STATE agrees to compensate GRANTEE for actual expenditures incurred in accordance with the rates and activities specified in the Final Project Budget Detail, Application, Scope of Work and Exhibits, and made a part of this Agreement. C. Equipment purchased using GRANT FUNDS, wholly or in part, must be used by the GRANTEE for the project for which it was acquired. STATE retains a vested interest in the equipment for the useful life of the equipment, even after completion of the grant. GRANTEE shall provide written disposition of the equipment upon completion of the grant and upon any changes to the disposition of the equipment. Such disposition must be approved in advance by STATE. Equipment purchased using GRANT FUNDS cannot be used as collateral, financed, or sold without prior written approval from the STATE. Grantee must provide reporting on equipment disposition no less frequently than biannually to CAL FIRE or upon CAL FIRE's request after completion of the grant project until notified in writing by the CAL FIRE Wildfire Prevention Grant Program that additional reporting is no longer required. CI Docusign Envelope ID: D7550DAF-7373-41 F8-8C27-FF30AFD72E42 GRANT NUMBER 5GG23212 City of Newport Beach Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project d. GRANTEE shall submit, in arrears, not more frequently than once a month, and required quarterly, an invoice to the STATE for costs paid by GRANTEE pursuant to this Agreement. In the event no expenses are incurred, GRANTEE shall identify that no costs have been incurred within the respective quarterly progress report in lieu of submitting a zero balance invoice. Each invoice shall contain the following information: the Agreement number, the dates or time period during which the invoiced costs were incurred, signature of an authorized representative of GRANTEE, expenditures for the current invoice and cumulative expenditures to date by major budget category (e.g., salaries, benefits, supplies, etc.), match funds when applicable, and appropriate supporting documentation consistent with the Project Costs section, as detailed in the California Climate Investments Department of Forestry and Fire Protection Wildfire Prevention Grants Program Procedural Guide 2022- 2023. e. GRANT FUNDS in this Agreement have a limited period in which they must be expended. All GRANTEE expenditures must occur prior to the end of the Project performance period of this Agreement. Except as otherwise provided herein, GRANTEE shall expend GRANT FUNDS in the manner described in the Budget approved by the STATE. The dollar amount of an item in a budget category may be increased or decreased by up to ten percent (10%) of the budget item through reallocation of funds from other budget categories, without approval by the STATE; however, GRANTEE shall notify the STATE in writing when any such reallocation is made, and shall identify both the item(s) being increased and those being decreased. Any increase or decrease of an item of more than ten percent (10%) of the budget category must be approved in writing by the STATE before any such increase or decrease is made. A formal approved amendment is required to increase the total amount of GRANT FUNDS. g. GRANTEE shall promptly submit any and all records at the time and in the form as the STATE may request. h. GRANTEE shall submit each invoice for payment electronically using the grants management system identified by CAL FIRE. Hard copy submissions will not be accepted. Notwithstanding any of the provisions stated within this Agreement, the STATE may at its discretion make advance payment from the grant awarded to the GRANTEE if GRANTEE is a nonprofit organization, a local agency, a special district, a private forest landowner or a Native American tribe. Advance payment made by the STATE shall be subject to the following provisions. Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 GRANT NUMBER 5GG23212 City of Newport Beach Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project • GRANTEE shall submit a written request identifying how funds will be used over a six-month period. The written request must be accompanied by an invoice that contains the same level of detail as a regular invoice. • GRANTEE shall file an accountability report with STATE four months from the date of receiving the funds and every four months thereafter. • Multiple advance payments may be made to a GRANTEE over the life of a project. • No single advance payment shall exceed 25% of the total grant amount. For grants funding equipment, the maximum advance request may be increased up to 50% of the total grant amount or cost of equipment purchase, whichever is less. Advance funds and must be spent on eligible costs within six months of the advance payment receipt. • GRANTEE may request additional time to spend advance funds but must be approved in writing by the STATE. CAL. FIRE will bill for the return of unliquidated advance funds after the approved timeframe.. • All work under a previous advance payment must be fully liquidated via an invoice and supporting documentation and completed to the STATE's satisfaction before another advance payment will be made. • Any advance payment received by a GRANTEE and not used for project eligible costs within the time period approved by STATE shall be returned to the STATE. The amount will be returned to the grant balance. • Advance payments must be deposited into an interest -bearing account. Any interest earned on advance payment funds must be accounted for and used toward offsetting the project cost or returned to the STATE. j. The GRANTEE shall immediately reimburse or credit, as determined by the STATE, the STATE for any over payment of any invoice, including final invoice, when either party determines an overpayment was made. 5. Budget Contingency Clause a. If STATE funding for any fiscal year is reduced or deleted for purposes of the Wildfire Prevention Program California Climate Investments Grant Program, the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or if possible and desirable, offer an Agreement amendment to GRANTEE to reflect the reduced amount available for the Project. 9 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 GRANT NUMBER 5GG23212 City of Newport Beach Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project 6. Project Administration a. GRANTEE must report to the STATE all sources of other funds for the Project. If this provision is deemed to be violated, the STATE will request an audit of GRANTEE and can delay the disbursement of funds until the matter is resolved, b. GRANTEE shall promptly submit written Project reports as the STATE may request throughout the term of this Agreement. C. GRANTEE shall submit a final accomplishment report, final invoice with associated supporting documentation, and copies of materials developed using GRANT FUNDS, including but not limited to plans, educational materials, etc. within 30 days of Project completion. 7. Financial Records a. GRANTEE shall retain all records described in Section 7(c) below for three (3) years after final payment by the STATE. In the case an audit occurs, all such records shall be retained for one (1) year from the date the audit is completed or the three (3) years, whichever date is later. b. GRANTEE shall maintain satisfactory financial accounts, documents, and records for the Project and make them available to the STATE for review during reasonable times. This includes the right to inspect and make copies of any books, records, or reports of GRANTEE pertaining to this Agreement or matters related thereto. C. GRANTEE shall keep such records as the STATE shall prescribe, including, but not limited to, records which fully disclose (a) the disposition of the proceeds of state funding assistance, (b) the total cost of the Project in connection with such assistance that is given or used, (c) the amount and nature of that portion of the Project cost supplied by other sources, and (d) any other such records as will facilitate an effective audit. All records shall be made available to the STATE, other State of California agency, or other entity as determined by the State of California for auditing purposes at reasonable times. d. GRANTEE shall use any generally accepted accounting system. 8. Research a. GRANTEE that receives funding, in whole or in part, in the form of a research grant shall provide for free public access to any publication of a peer -reviewed manuscript describing STATE funded knowledge, STATE 7 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 GRANT NUMBER 5GG23212 City of Newport Beach Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project funded invention, or STATE funded technology shall be subject to the following conditions: i. GRANTEE is responsible for ensuring that any publishing or copyright agreements concerning peer -reviewed manuscripts fully comply with this section ii. GRANTEE shall report to STATE the final disposition of the peer - reviewed manuscript, including, but not limited to, if it was published, date of publication, where it was published, and, when the 12-month time period from official date of publication expires, where the peer -reviewed manuscript will be available for open access. b. For a peer -reviewed manuscript that is accepted for publication pursuant to the terms and conditions of this Agreement, the GRANTEE shall ensure that an electronic version of the peer -reviewed manuscript is available to STATE and on an appropriate publicly accessible repository approved by the state agency, including, but not limited to, the University of California's eScholarship Repository at the California Digital Library, the California State University's ScholarWorks at the Systemwide Digital Library, or PubMed Central, to be made publicly available not later than 12 months after the official.date of publication. GRANTEE shall make reasonable efforts to comply with this requirement by ensuring that the peer -reviewed manuscript is accessible on an approved publicly accessible repository, including notifying the state agency that the manuscript is available on a state -agency -approved repository. If the grantee is unable to ensure that his or her manuscript is accessible on an approved, publicly accessible repository, the grantee may comply by providing the manuscript to the state agency not later than 12 months after the official date of publication. C. For publications other than those described in (b), including scientific meeting abstracts, GRANTEE shall comply by providing the manuscript to the STATE not later than 12 months after the official date of publication. d. The grant shall not be construed to authorize use of a peer -reviewed manuscript that would constitute an infringement of copyright under the federal copyright law described in Section 101 of Title 17 of the United States Code and following. e. Use of GRANT FUNDS for publication costs, including fees charged by a publisher for color and page charges, or fees for digital distribution are allowable costs but must be within the GRANT FUNDS and item 4 of the agreement. Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 GRANT NUMBER 5GG23212 City of Newport Beach Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project f. GRANTEE may request a waiver to the publication requirement if GRANTEE has an existing publication requirement that meets or exceeds the requirements of the research provision. Waiver shall include information on GRANTEE's existing requirements. Approval of the waiver is at STATE's discretion. 9. Project Termination a. This Agreement may be terminated by the STATE or GRANTEE upon 30- days written notice to the other party. b. If either party terminates the Agreement prior to the completion of the Project, GRANTEE shall take all reasonable measures to prevent further costs to the STATE under the Agreement and the STATE shall be responsible for any reasonable and non -cancelable obligations incurred by GRANTEE in the performance of this Agreement prior to the date of the notice to terminate, but only up to the undisbursed balance of funding authorized in this Agreement.. C. Failure by GRANTEE to comply with the terms of this Agreement may be cause for suspension of all obligations of the STATE hereunder at the discretion of the STATE. d. Failure of GRANTEE to comply with the terms of this Agreement shall not be cause for the suspension of all obligations of the STATE hereunder if in the judgment of the STATE such failure was due to no fault of GRANTEE. At the discretion of the STATE, any amount required to settle at minimum cost any irrevocable obligations properly incurred shall be eligible for reimbursement under this Agreement. e. Final payment to GRANTEE may not be made until the STATE determines the Project conforms substantially to this Agreement. 10. Hold Harmless a. GRANTEE shall defend, indemnify and hold the STATE, its officers, employees, and agents harmless from and against any and all liability, loss, expense (including reasonable attorney's fees), or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, attorney's fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of GRANTEE, its officers, agents, or employees. The duty of GRANTEE to indemnify and hold harmless includes the duty to defend as set forth in Civil Code Section 2778. This Agreement supersedes GRANTEE's right as a public entity to indemnity F61 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 GRANT NUMBER 5GG23212 City of Newport Beach Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project (see Government Code Section 895.2) and contribution (see Government Code Section 895.6) as set forth in Government Code Section 895.4. b. GRANTEE waives any and all rights to any type of express or implied indemnity or right of contribution from the STATE, its officers, agents, or employees for any liability resulting from, growing out of, or in any way connected with or incident to this Agreement. C. Nothing in this Agreement is intended to create in the public or in any member of it rights as a third -party beneficiary under this Agreement. 11. Tort Claims FEDERAL: The United States shall be liable, to the extent allowed by the Federal Tort Claims Act 28 United States Code 2671-2680, for claims of personal injuries or property damage resulting from the negligent or wrongful act or omission of any employee of the United States while acting within the scope of his or her employment, arising out of this Agreement. STATE: The State of California shall be liable, to the extent allowed by law and subject to California Government Code, Title 1, Division 3.6, providing for the filing of tort claims against the State of California, for personal injuries or property damage resulting from the negligent or wrongful act or omission of State of California employees while acting within the scope of his or her employment, arising out of this Agreement. 12. Nondiscrimination The State of California prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, sex, marital status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance program. GRANTEE shall not discriminate against any person on any of these bases. 13. Conflict of Interest GRANTEE or anyone acting on behalf of GRANTEE shall not have any conflicting personal and/or financial interests in carrying out the duties of the Agreement. 10 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 GRANT NUMBER 5GG23212 City of Newport Beach Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project 14. Incorporation The grant guidelines and the Project Scope of Work, Project Budget Detail and any subsequent amendments or modifications to the Project Scope of Work and Project Budget Detail approved in writing by the STATE are hereby incorporated by reference into this Agreement as though set forth in full in this Agreement. 15. Severability If any provision of this Agreement or the Project Scope of Work thereof is held invalid, that invalidity shall not affect other provisions or applications of this Agreement which can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are severable. 16. Waiver No term or provision hereof will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing and signed on behalf of the party against whom the waiver is asserted. No consent by either party to, or waiver of, a breach by either party, whether expressed or implied, will constitute consent to, waiver of, or excuse of any other, different, or subsequent breach by either party. 17. Assignment This Agreement is not assignable by GRANTEE either in whole or in part. 18. Survival Clause The obligations of the Parties under Section III General Provisions, Items 4 (c) and (j) of the Project Costs and Payment Documentation and Item 10 Hold Harmless of this Agreement shall survive the termination or expiration of the Agreement. 11 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 GRANT NUMBER 5GG23212 City of Newport Beach Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project ADDENDUM — CALIFORNIA CLIMATE INVESTMENTS (CCI) GRANT PROJECTS SPECIAL PROVISIONS 1. Grant funds shall be used on projects with the primary goal of reducing greenhouse gases (GHGs) and furthering the purposes of California's Global Warming Solutions Act of 2006, Division 25.5 (commencing with Section 38500) of the Health and Safety Code, and related statutes. 2. Grant funds shall be used on projects limited to specific activities as described in CCI Grants Procedural Guides. 3. Grantee shall report project and benefits information when requested by the State. This may include, but is not limited to, funding expended, acres treated, GHG emissions, trees planted, disadvantaged community benefits, energy/water savings, job creation, and other co -benefits. 4. Grantee shall maintain accurate and detailed records documenting project description, project location, and schedule, CCI dollars allocated, and leveraged funds throughout the duration of the project. 5. Failure of Grantee to meet the agreed upon terms of achieving required GHG reduction may result in project termination and recovery of funds. II. MONITORING AND REPORTING REQUIREMENTS All funds expended through CCI are subject to emissions reporting and requirements. Grantee is expected to provide the appropriate materials for completing program quantification methodology. Grantee shall use the current reporting template provided by the STATE. The reporting shall be submitted to the STATE no less frequently than quarterly. In addition, STATE may request additional information in order to meet current CARB reporting requirements. The requirements are available on the CARB CCI Quantification, Benefits and Reporting Materials webpage: https://ww2.arb.ca.gov/resources/documents/cci-quantification-benefits-and-reportinq- materials. Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 GRANT NUMBER 5GG23212 City of Newport Beach Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project III. PROGRAM ACKNOWLEDGEMENT/RECOGNITION 1. All projects funded both fully and partially by the GGRF must clearly display, identify and label themselves as being part of the "California Climate Investments" program. The acknowledgement must contain the California Climate Investments and CAL FIRE logos as well as the following statement: "Funding for this project provided by the California Department of Forestry and Fire Protection's (CAL FIRE) Wildfire Prevention Grants Program as part of the California Climate Investments Program." A draft of the acknowledgement must be approved by the STATE prior to publication. For stationary projects, acknowledgement may include, but is not limited to, a sign on the project site. For other project types, such as vehicles, equipment, and consumer -based incentives, acknowledgement is encouraged by using a decal, sticker or other signage. Guidance on California Climate Investments logo usage, signage guidelines, and high -resolution files are contained in a style guide available at: www.caclimateinvestments,ca.gov/loqo-graphics-request. 2. In addition, all projects funded both fully and partially by GGRF must contain the following statement in public announcements or press releases on said projects: "Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project, is part of California Climate Investments, a statewide program that puts billions of Cap -and - Trade dollars to work reducing GHG emissions, strengthening the economy, and improving public health and the environment— particularly in disadvantaged communities. The Cap -and -Trade program also creates a financial incentive for industries to invest in clean technologies and develop innovative ways to reduce pollution. California Climate Investments projects include affordable housing, renewable energy, public transportation, zero -emission vehicles, environmental restoration, more sustainable agriculture, recycling, and much more. At least 35 percent of these investments are located within and benefiting residents of disadvantaged communities, low-income communities, and low-income households across California. For more information, visit the California Climate Investments website at: www.caclimateinvestments.ca.gov." 2 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 8/12/24, 8:56 AM about:blank Profile : rwun@nbfd.net • 1 ;• Project Name/Title : Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project In which county is the majority of your project located? : Orange County The full Project Tracking Number will be auto -generated within Grants Portal. Please use the format 23-WP- UUU and replace your 3-character unit identifier from your selected county above.: 23-WP-ORC- Are there additional counties? : No Did you have communication with CAL. FIRE about this project? : Yes In which California State Assembly district(s) is your project located? 72nd - Orange In which California State Senate district(s) is your project located? : 37th - Los Angeles Project End Date : 2027-10-01 mm, Please provide a paragraph summarizing proposed project including the location, habitable structures, acres treated, etc.: The City of Newport Beach requests funding for the Buck Gully Reserve Hazardous Fuel Reduction Project. The project will reduce vegetation in a 100-foot wide, 1.2-mile long, 14.69-acre buffer area between the rear of residential properties and the adjacent 254-acre Buck Gully Reserve. The buffer area is located on the west side of the Reserve; it is overgrown, vegetation is dense, and the area is not compliant with Newport Beach Fire Guidelines and Standards for defensible space. The Project will reduce wildfire risk to the 666 homes in the three communities directly adjacent to the buffer area, and the 1,144 total homes surrounding the Reserve. The City will hire experienced contractors to complete the work which will involve thinning/trimming brush and shrubs, thinning/limbing trees, canopy reduction, and recycling of all biomass. The Project will bring the area into compliance with local Guidelines and Standards, reduce GHG emissions due to reduced wildfire frequency and intensity, expand access for fire personnel to the fire perimeter, and create optimal conditions that will make ongoing maintenance feasible. The accompanying educational component will keep residents informed about the purpose and outcomes of the project, and encourage residents' own wildfire mitigation activities. The City is designated as a Community at Risk, and the treatment area is located within a Very high Fire Hazard Severity Zone. Buck Gully Reserve is named for its wildfire risk in the County -wide Community Wildfire Protection Plan (2021) and the City of Newport Beach Local Hazard Mitigation Plan (2016). Total Amount of Award Request: $449,763.69 about:blank 1/5 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 8/12/24, 8:56 AM about:blank Indirect Cost Rate Are you requesting an Indirect Cost Rate in excess of 12%? : No iff a rem"Flom e Organization Type : Incorporated Cities and Counties Board Resolution or Attesting Document: 23-WP-ORC 58700857 Resolution_Draft.pdf Applicant Name/Sponsoring Organization : City of Newport Beach Project Manager Name: James Gillespie Project Manager Mailing Address : 100 Civic Center Drive Project Manager Mailing Address Line 2 City : Newport Beach State : US -CA Zip Code: 92660 Project Manager Phone Number: (949) 644-3354 Project Manager Email : Jgillespie@nbfd.net For which primary activity is funding being requested? : Hazardous Fuels Reduction Primary Vegetation Management Practice Type: Non -shaded fuelbreak Does the project include Grazing as a component of the hazardous fuels reduction project? : No Does the project include transportation and/or disposal of woody biomass : Yes Project Treatment Area Primary Land Cover Type: Shrubland Primary Land Ownership Class : Local Government Does your project include work on Tribal Lands? : No Limiting Factors: Check the box if there are any existing forest or land management plans; Conservation Easements; Covenant, Conditions & Restrictions (CC&R's); matters related to zoning; use restrictions, or other factors that can or will limit the fire prevention proposed activity? : Timber Harvest Plans (THP): For Hazardous Fuels Reduction projects, If there is a timber harvesting document on any portion of the proposed project area for which a "Notice of Completion" has not been filed with CAL FIRE check the box. : about:blank 2/5 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 8/12/24, 8:56AM about:blank California Environmental Quality Act (CEQA) Compliance: Describe how compliance with CEQA will be achieved in the Scope of Work. Is there an existing CEQA document that addresses this project or can be used to meet CEQA requirements? Please indicate the CEQA document type (For planning, education and other projects that are exempt from CEQA, select "Not Applicable") : Will File Existing Document Identification Number: Not applicable Federal Responsibility Area: Does your project include work on Federal Lands that might require a National Environmental Policy Act (NEPA) document, or use a framework similar to Good Neighbor Authority? : No r %..00mmunity Metrics Fire Risk Reduction Community List (FRRC,l Is the Sponsoring Organization a local agency? ( city, county, or other publicly funded entity serving a city and/or county) : Yes If yes, please select from the Fire Risk Reduction Community List options : Not on the FRRC list If yes, is the Sponsoring Organization reporting defensible space data to CAL FIRE? : No Community at Risk: Is the project associated with a community that is listed as a Community at Risk? : Yes Number of Risk Communities in the project area: 1 Disadvantaged/Low Income Community: Is the project associated with a disadvantaged/low-income community?: No provideProject Area Statistics: For all Hazardous Fuels Reduction projects, an estimate of e Treatment ..r Influence Zone acres. StateInclude Local Responsibility Area (LRA), Federal Responsibility Area (FRA) and r as applicable The Treatment Influence Zones (TIZ) are the treatment areas within a project, where on -the -ground activities are accomplished. There can be multiple treatment areas associated with a project. Wildfire Prevention Planning and Wildfire Prevention Public Education projects will NOT have treatment areas. Local Responsibility Area (LRA) Treatment acres : 14.69 Federal Responsibility Area (FRA) Treatment acres State Responsibility Area (SRA) Treatment acres Total Treatment Acres : 14.69 aboutblank 3/5 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 8/12/24, 8:56 AM about:blank 1 What Fire Hazard Severity Zones (FHSZ) are in the project area? Fire Hazard Severity Zone ratings are available at: https://osfm.fire.ca.gov/what-we-do/community-wildfire-preparedness-and-mitigation/fire-hazard-severity-zones (https://osfm.fire.ca.gov/what-we-do/community-wildfire-preparedness-and-mitigation/fire-hazard-severity-zones). Copy and paste the link or right -click to open in a new tab. Please provide an approximate number of acres or percentage of the project area in each zone. Number of Acres in the Very High SRA FHSZ: 0 Number of Acres in the Very High LRA FHSZ: 15 Number of Acres in the High SRA FHSZ: 0 Number of Acres in the High LRA FHSZ : 0 Number of Acres in the Moderate SRA FHSZ : 0 FHSZ Total Acres : 15 1• OP Letters of Support : 23-WP-ORC 58700857 Letters of Support.zip Letters of Commitment: 23-WP-ORC 58700857 Letter of Commitment.zip In additio ' n to the online project mapping program treatment Geopoint and polygons, include a pdf map(s) of the project with the project application..! all meet the requirements of Appendix G in the Procedural Guide. PDF Project Map: 23-WP-ORC 58700857 Project Maps.zip The below required standard forms can be found in the forms section of the solicitation. To get to the Solicitation Link click back to the solicitation, then click on the three lines next to the application and click the solicitation link. The below documents are required at the time of submission. STD 19 Nondiscrimination Compliance Statement form : 23-WP-ORC 58700857 STD 019 Non- Discrimination.pdf STD 21 A Drug -Free Workplace Certification form : 23-WP-ORC 58700857 Form STD 021 Drug Free Workplace.pdf STD 204 Payee Data Record form : 23-WP-ORC 58700857 Form STD 204 Payee Data Record.pdf Miscellaneous Form Upload Field #1 : 23-WP-ORC 58700857 Photo Pages.pdf Miscellaneous Form Upload Field #2 : Miscellaneous Form Upload Field #3 : abouttlank 4/5 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 8/12/24, 8:56AM about:blank Miscellaneous Form Upload Field #4 : Project Mapping Program: Create a Geopoint and Polygon(s) via the weblink. copy and paste the link or right -click to open in a new tab:https://grant-access-calfire-forestry.hub.aregis.com (https://grant-access-calfire- forestry. hub.arcgis.com) The Online Project Mapping Component is a requirement for a complete application submission. View Budget Worksheet : https://portal.ecivis.com/#/peerBudget/022795E9-E240-4130-AF57-E8FIAB460B64 Average Score : 0.00 View Application Goals : https:Hportal.ecivis.com/#/peerGoals/7240D894-5978-4B65-9331-C9A80FB02039 # of Reviews: 1 # of Denials : 0 Created by: zengine+37946@srm.ecivis.com Record ID # : 58700857 Last change 2024-05-13T20:38:2 1 +0000 abouttlank 5/5 Docusign Envelope ID: D7550DAF-7373-41 F8-8C27-FF30AFD72E42 8/12/24, 8:57 AM about:blank Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project Linked Form Profile: Linked Form Submissions: 23-WP-ORC- 58700857 Project Name : Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project Project Tracking Number: 23-WP-ORC-58700857 Please use the Tracking Number that was automatically assigned by Grants Portal. The format will be 23-WP-UUU- XXXXXXXX Please provide a comprehensive project description including the location, habitable structures, acres treated, etc. (please note there are no space limitations) : Introduction The City of Newport Beach requests $449,764 in funding to implement the Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project (Project). The Project focuses on 14.69 acres of the larger 254-acre Buck Gully Reserve which is directly adjacent to a densely -populated suburban area within the City of Newport Beach (population 84,792) in western Orange County. The closest major cross streets to the Reserve are San Joaquin Hills Road (to the north), Newport Coast Drive (to the east), MacArthur Boulevard (to the west), and Pacific Coast Highway (SR 1, to the south). The treatment area is a 100-feet wide, 1.2-mile long, 14.69-acre fuel break between the rear property line of residential parcels and downslope into Buck Gully. This wildland-urban interface (WUI) is characterized by significant amounts of overgrown vegetation that is dense enough to prevent walking through the area. The area is not compliant with the Newport Beach Fire Hazard Reduction Zone Guidelines and Standards for defensible space. The treatment area is defined as a hazard reduction zone (G-Special Fire Protection Areas, G.01-Hazard Reduction Zones; https://www.newportbeachca.gov/home/showpublisheddocumenV66683/637247952636800000). The treatment area and the larger Reserve are designated as a Very High Fire Hazard Severity Zone and Newport Beach is classified as a "Community at Risk" by CAL FIRE. The Buck Gully Reserve is named for its potential wildfire risk in both the County -wide Community Wildfire Protection Plan (2021) and the City of Newport Beach Local Hazard Mitigation Plan (2016). The proposed fuel thinning and reduction and educational activities are consistent with the recommendations of these plans. The identified treatment location is identified as a hazard reduction zone. Buck Gully Reserve — Current Conditions Buck Gully Reserve is a natural coastal canyon and wilderness area that consists of approximately 254 acres of WUI that is owned by the City. It is located in the southern part of the City and is bordered on all sides by residential development major arterials, and residential roads. Buck Gully contains various vegetation types such as coastal mixed chaparral, coastal sage scrub, riparian elements, oaks, sycamores, and combustible ornamental vegetation. Invasive species that are present include Thistle Brush, Sumac, Creeping Fig, Algerian Ivy Pampus Grass, Brazilian Peppertree, and others. Buck Gully is home to numerous federally and state protected species including the Coastal California Gnatcatcher, Least Bell's Vireo, Coyote, San Diego Woodrat, and Bobcat. Five miles of trails weave through the open space bringing community members close to nature while they walk, run, hike and bike along the trails. Buck Gully Reserve is managed by the Irvine Ranch Conservancy (IRC), who has made significant efforts to improve the trail system, identify and remove invasive plant species, and is currently implementing a habitat restoration program. Upper Buck Gully Reserve is open daily from dawn to dusk with special docent -led activities scheduled throughout the year. Fortunately, there has never been a wildfire in Buck Gully. In 1993, the destructive Laguna Canyon Fire nearly reached Buck Gully but was diverted by about:blank 1/15 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 8/12/24, 8:57AM about:blank winds before reaching the concentrated hazardous fuel in the WUI. An environmental study of Buck Gully, performed by IRC in 2012, concluded that hazardous fuel thinning and reduction within the WUI is critical for the safety of nearby residents and structures. Buck Gully has abundant vegetation that could ignite in dry periods by accidental or intentional human activity. The homes adjacent to Buck Gully are situated atop the canyon ridge. The extensive dry vegetation, uphill slope, and strong Santa Ana and onshore winds of the open space combine to create a very high wildfire risk. Adjacent Communities The treatment area is directly adjacent to three communities (666 homes): 1. The Spyglass Ridge community is comprised of 40 homes on the northern side of the treatment area, 15 of which directly border Buck Gully. 2. The Harbor View Hills South community is comprised of 449 homes along the western side of the treatment area, 42 of which directly border Buck Gully. 3. The Corona Highlands community is comprised of 177 homes on the southern size of the treatment area, 10 of which directly border Buck Gully. The Project will benefit five additional (non -adjacent) communities on the north and east side of Buck Gully Reserve, including: 4. Pelican Hill (134 homes); 5. Pelican Heights (97 homes); 6. Santa Lucia (109 homes); 7. St. Laurent (66 homes); and 8. Vista (72 homes). The total number of benefitting homes is 1,144. A substantial portion of residences were constructed during the 1950s and 1960s and lack crucial fire -safe components and designs. These homes are characterized by highly combustible features such as shake shingle roofs, non -Class A rated roofs, single -pane windows, screens and vents that do meet minimum specifications for ember resistance and limited or no defensible space along property borders, rendering them exceptionally susceptible to wildfire damage. The escalating costs of homeowners' insurance, driven by the escalating severity of wildfire disasters in the State and the recent withdrawal of seven out of the flop twelve insurance companies, have placed significant financial strain on residents. The convergence of neighborhood dynamics and the existing fuel load within the hazard reduction zone (treatment area) poses a significant and complex threat in the canyon. This amalgamation of factors places residents at the intersection of various challenges, creating a multifaceted environment that demands careful attention and proactive measures. In response, residential communities have demonstrated their endorsement of the Project and commitment to collaborating with the City in implementing home -hardening and defensible space educational activities (see their attached letters of support). Community members actively engage with the Newport Beach Fire Safe Council, participating in monthly meetings and contributing to the dissemination of information on home hardening and defensible space through the Newport Beach Fire Department and the Newport Beach Fire Safe Council. Project Description The goal of the Project is to effectively minimize the wildfire risk for both residents, structures neighboring Buck Gully Reserve, and first responders. This will be achieved by bringing the non- compliant hazard reduction zone into alignment with Newport Beach Fire Guideline and Standards (G.01-Hazard Reduction Zones) and implementing risk mitigation measures. This includes the thinning of existing native vegetation in accordance with Guideline G.01, as well as the removal of non-native and invasive vegetation, shrubs, and trees following Guideline G.01 and IRC protocols. Additionally, the Project involves the thinning, limbing, and canopy reduction of trees to meet the specified tree canopy spacing requirements outlined in Guideline G.01. The removal of dead and dying vegetation, shrubs, and trees is a crucial component to enhance overall safety and compliance. The Project includes a robust educational component to keep residents informed about the purpose and outcomes of the Project, and encourage their own risk mitigation activities. The three-year Project includes three phases and will be managed by the City of Newport Beach Fire Department (NBFD). 1. Project Planning - Procurement. o NBFD will procure the services of experienced contractors to plan and implement the hazardous fuel thinning and reduction activities. NBFD will utilize the City's established procurement procedures and utilize procurement materials from vegetation management solicitations developed by the City's Public Works Department. o NBFD will procure the services of an experienced grant manager to ensure that invoicing, reporting, and grant compliance are optimized. o NBFD will procure a CEQA consultant/environmental advisor to prepare and file all CEQA paperwork, and work to obtain timely CEQA compliance (see details below). o NBFD will purchase the Project's educational and public awareness materials. - Treatment Planning. The selected contractors will walk the treatment area with IRC (the Reserve's contracted manager) and City staff from NBFD and the Public Works Department to discuss and plan for thinning and reduction activities. The contractor will develop a fuel thinning and reduction plan according to Guideline G.01, and a schedule that will guide the implementation phase of the Project. - CEQA Compliance. No hazardous fuel thinning or reduction activities will be conducted until CEQA compliance is abouttlank 2/15 Docusign Envelope ID: D7550DAF-7373-41 F8-8C27-FF30AFD72E42 8/12/24, 8:57 AM about:blank complete. NBFD conferred with IRC (the Reserve's contracted manager) who reported on the protected species present in the Reserve. NBFD officials also conferred with contractors who have performed similar work in Newport Beach and who have a thorough understanding of hazardous fuels thinning, reduction, and associated CEQA requirements. It is not anticipated that the Project will result in any significant adverse environment impacts; however, it was recommended the NBFD plan to prepare an Initial Study/Mitigated Negative Declaration (IS/MND) to account for the protected species, and identify steps the Project should take to avoid significant effects. NBFD will hire an expert CEQA consultant and environmental advisor to complete this work. 2. Treatment: Hazardous Fuels Reduction The primary objective of the hazardous fuel thinning and reduction project is the transformation of a non -compliant hazard reduction zone into a compliant hazard reduction zone. This involves a comprehensive approach, including the thinning of existing native vegetation as outlined in Newport Beach Fire Guidelines and Standards G.01 - Hazard Reduction Zones, The Guidelines also mandate the removal of non-native and invasive vegetation, along with shrubs and trees. To further align with safety standards, the Project encompasses the thinning, limbing, and canopy reduction of trees, ensuring adherence to tree canopy spacing requirements specified in Guideline G.01. Additionally, the removal of dead and dying vegetation, shrubs, and trees is imperative to enhance overall safety and compliance with established guidelines. Thinning and reduction of vegetation in the 14.69-acre treatment area will follow the fuel reduction plan and schedule (completed in Phase 1 above). The contractors' activities will undergo meticulous oversight from the Irvine Ranch Conservancy (I RC) and the CEQA consultant/environmental advisor. This will contribute to the comprehensive oversight process, ensuring that the work aligns with environmental laws, regulations, and guidelines. NBFD's Life Safety Specialist will be present on - site to monitor and confirm the work being performed. This collaborative monitoring approach ensures the successful and compliant execution of the Project. The proposed work for tree thinning, canopy spacing, and removal of trees that are invasive or pose an immediate wildfire risk to the homes located at the top of slope shall be in compliance with Newport Beach Fire Guideline G.01. The Newport Beach Fire Department is focused on the removal of specific trees that are 15 feet or greater, mature, and present an aerial and crowning fire risk due to the species and distances to other trees or structures in the identified treatment area. The species of trees that are being removed because they are invasive and undesirable are, Pine, Brazilian Pepper, Palm, Ficus, Carrotwood, Bougainvillea, and Acacia. The tree species being removed which are California Natives include Lemonade Berry, California Pepper, Myoporum, and Toyon. These species are only being removed to provide proper spacing between canopies and to increase the defensible space to the home or structure. This process involves creating clear separation from homes, structures, and between the tree canopies on the slope. It is the intent to keep trees that are healthy, spaced appropriately, and non-invasive. The approximate quantity and location of trees to be removed are: 1. 35 trees being removed in the northeast part of the area proposed behind Spyglass Ridge Homeowners Association. 2. 55 trees being removed in the central and southwest part of the area proposed behind Harbor View Hills South Homeowners Association. 3. 15 trees being removed in the southernmost area behind Corona Highlands Property Owners Association. The removal of tress will be performed by the contractor and monitored by the Irvine Ranch Conservancy. The Newport Beach Life Safety Specialist will be on site to confirm the work being performed. Additionally, any CEQA requirements will be adhered to using a contracted CEQA specialists and/or using a biologist. Trees will have their trunks flush cut to the ground, or as close to the soil as possible, to minimize soil disturbance and preserve slope stabilization. Following the flush cutting, all clippings and debris will be removed from the slope. Subsequently, the tree clippings are chipped onsite and transported to Orange County Waste and Recycling, where they are converted into certified mulch. Orange County Waste and Recycling will perform the mulching process, collecting tipping fees and issuing tonnage receipts to monitor the volume of green waste generated during our proposed work. The remaining trees will be diligently managed in accordance with NBFD Guideline G.01. This entails maintaining adequate space between tree canopies, limbing-up to provide unobstructed space beneath the canopy, strategically thinning out the canopy for reduced density, and the removal of duff at the base of the tree trunk. These measures aim to facilitate the swift passage of ground fires, minimizing the risk of burning ground fuels and ladder fuels. Debris from the Project will be transported by the fuel thinning and reduction contractors to Orange County Waste & Recycling (https:Hoclandfills.com/compost) who recycle biomass into compost and mulch. The compost and mulch are then provided free -of -charge to Orange County residents, about:blank 3/15 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 8/12/24, 8:57AM about:blank commercial businesses, local cities and government agencies in a self -serve area at Bee Canyon Greenery. 3. Public Awareness and Education The City proposes an educational component to keep residents aware of the Project's schedule and outcomes, and also to encourage their own wildfire risk mitigation activities. The educational component will play a pivotal role in advancing the Ready, Set, Go! initiative in the City of Newport Beach. This effort will harmonize educational endeavors with State, County, and Local Ordinances, and guaranteeing the dissemination of essential information on defensible space and home hardening principles throughout the adjacent communities. This proactive educational approach will fortify the community's resilience against potential threats while fostering a shared commitment to safety and preparedness. The public awareness and education activities will run simultaneously with the hazardous fuels thinning and reduction activities, and will be conducted by NBFD staff, and led by a NBFD Life Safety Specialist. All public awareness and educational materials will include CAL FIRE and California Climate Investment (CCI) logos. Activities will include: 1. Door Hanger Outreach. NBFD staff will walk all eight surrounding communities to meet with residents to discuss the Project and Ready, Set, Go! principles including home hardening and creating defensible space in zone 0 and 1. The grant will purchase 1,500 door hangers, and staff will provide the door hangers as reminders, and leave them at homes where no one is home. Two rounds of door hanger outreach will be conducted: the first before hazardous fuel thinning and reduction activities begin (to alert residents to the coming work in Buck Gully), and the second round once half of the hazardous fuel thinning and reduction is complete. All outreach materials will have the CAL FIRE and California Climate Investments logos in compliance with the grant procedural guidelines. 2. Presentations at Community Events. NBFD staff will attend six community events each year (for a total of 18 covered events) in the three directly adjacent communities to discuss the Project in Buck Gully, and Ready, Set, Gol principles including home hardening and creating defensible space. The grant will purchase one (1) 33.5" x 80" double -sided banner stand which will feature the Ready, Set, Gol principles. The banner will be used at all events. NBFD will also distribute CAL FIRE's Low Cost Retrofit List, which includes a list of best practices to harden the home and create defensible space, specifically identifying opportunities in zone 0 and 1 of the property. Events that will be targeted include the HOAs' regularly -scheduled town hall meetings, festivals such as Summer Fest, Fire Department Open House, and Fire Prevention Week, etc. All outreach materials will have the CAL FIRE and California Climate Investments logos in compliance with the grant procedural guidelines. 3. Public Awareness Outreach. Several activities will be implemented to further keep residents apprised of the Project, its intended outcomes, and its schedule, and to further reinforce Ready, Set, Go! principles. These include: o Press releases issued twice annually by NBFD and/or IRC (6 total press releases) — In -kind activity; o Website and social media outreach using City of Newport Beach, NBFD, and/or IRC's channels (monthly posts for 36 total posts) — In -kind activity; o Articles and notices in the HOAs' newsletters/magazines. The adjacent communities have agreed to include articles or notices provided by NBFD in their newsletters and magazines (3 notices/articles per year for 9 total notices/articles) — In -kind activity; o Postcards. NBFD has a Ready, Set, Go! postcard design, and requests grant funds for a print run of 1,144 post cards and to mail to residents who live in the eight communities surrounding the Reserve. o Project site signage. The grant will purchase a 4' x 4' self -standing sign constructed of PVC to post on -site at the treatment area in a location that is visible to passersby (location to be determined). The sign will alert passersby of the purpose of the Project, intended outcomes, schedule, and sponsors (including — at a minimum — CAL FIRE, CCI, City of Newport Beach, NBFD, and IRC). o All outreach materials will have the CAL FIRE and California Climate Investments logos in compliance with the grant procedural guidelines. The NBFD requests grant funding of $449,764 for the following costs: • NBFD Life Safety Specialist (who will support education and public awareness activities); - CEQA consultant/environmental advisor; - Grant management consultant; • Hazardous fuel thinning and reduction contractors (two contractors are anticipated: one focused on brush and shrubs and the second focused on trees); - Recycling of the biomass; and - Educational materials (door hangers, double -sided banner stand, postcards, and signage). The in -kind cost share contributions are valued at $170,009 (38% of the grant request) and include: NBFD Project Manager will oversee all staff and vendors/consultants, serve as the point of contact for CAL FIRE; coordinate procurement activities; oversee reporting and invoicing; and manage the Project's budget and schedule; and • NBFD Life Safety Specialist (a second, senior -level Life Safety Specialist will provide on -the -ground about:blank 4/15 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 8/12/24, 8:57 AM about:blank monitoring of the fuel thinning and reduction contractors to confirm work being performed; coordinate and participate in the education and public awareness activities; and track (quantitatively and qualitatively) all Project activities and outcomes to produce data needed for reporting purposes). Section I e Primary Activity Type: Hazardous Fuels Reduction Hazardous Fuels Reduction 1. Describe the geographic scope of the project, including an estimate of the number of habitable structures and the names of the general communities that will benefit.: Geographic Scope: The proposed Project will be focused on Buck Gully Reserve, an open space located in and owned by the City of Newport Beach. - Fuel Reduction/Thinning - Treatment Area: 14.69 acres consisting of a 1.2-mile long, 100-foot wide buffer area between Buck Gully Reserve and three directly adjacent communities on the Reserve's western side (666 homes). - Fuel Reduction/Thinning - Influence Area: 254-acre Buck Gully Reserve and eight total surrounding communities (1,144 total homes). • Public Awareness/Education -Target Area: Eight communities (1,144 total homes) surrounding Buck Gully Reserve. Benefitting Communities and Number of Habitable Structures: The total number of benefitting homes is 1,144 in eight communities surrounding Buck Gully. The treatment area is directly adjacent to three communities, and a total of 666 homes are at risk from wildfire: 1. The Spyglass Ridge community is comprised of 40 homes on the northern side of the treatment area, 15 of which directly border Buck Gully. 2. The Harbor View Hills South community is comprised of 449 homes along the western side of the treatment area, 42 of which directly border Buck Gully. 3. The Corona Highlands community is comprised of 177 homes on the southern size of the treatment area, 10 of which directly border Buck Gully. The Project will benefit five additional (non- adjacent) communities on the north and east side of Buck Gully Reserve, including: 4. Pelican Hill (134 homes); 5. Pelican Heights (97 homes); 6. Santa Lucia (109 homes); 7. St. Laurent (66 homes); and 8. Vista (72 homes). 2. Describe the goals, objectives, and expected outcomes of the project.: The GOAL of the Project is to reduce the wildfire risk to suburban homes and residents adjacent to and surrounding Buck Gully Reserve (a wildland urban interface). The OBJECTIVES of the Project are: 1. Thin and reduce hazardous vegetation and trees within a 100-foot wide, 14.69-acre buffer zone between the 254-acre Buck Gully Reserve and adjacent communities on the west side of the Reserve. 2. Implement a public awareness/educational Project component to encourage residents to conduct their own risk mitigation activities to complement the proposed Project. The EXPECTED OUTCOMES include: 1. Thinning and reduction of hazardous fuel within 14.69 acres of 100-foot wide 1.2 total mile - long buffer to optimal management conditions 2. Tonnage (to be determined) of hazardous fuel recycled to compost and mulch 3. Distribution of 1,500 Ready! Set! Go! postcards 4. Contacts with 1,144 homeowners during door hanger outreach 5. 1,500 door hangers distributed 6. Attendance at 18 HOA monthly meetings or community events 7.6 press releases by NBFD and/or IRC 8. 36 social media posts by NBFD, City of Newport Beach, and/or IRC 9. 9 articles/notices in HOA newsletters or magazines 10. 1 informational/educational sign placed at the treatment area 11. Reduced wildfire risk in the most wildfire -prone area in the City which includes a 14.69-acre treatment area and 254-acre influence zone. 12. Reduced GHG emissions due to reduced wildfire frequency and intensity in the target area and Project influence zone. 13. Reduced risk to numerous structures surrounding the treatment area, including the 67 homes whose properties abut the treatment area, and the total 1,144 homes in the communities surrounding Buck Gully Reserve. 14. Expanded access for fire personnel to the fire perimeter, affording increased opportunities for swift fire extinguishment. 15. Increased knowledge among residents in eight surrounding communities about the City's wildfire prevention efforts and steps residents can take to reduce their own risk. 16. Enhanced capacity of City and IRC to implement fuel reduction activities in the treatment zone going forward. 17. Compliance with Newport Beach Fire Guidelines and Standards for defensible space (G-Special Fire Protection Areas, G.01-Hazard Reduction Zones). about:blank 5/15 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 8/12/24, 8:57AM about:blank 3. Provide a clear rationale for how the proposed project will reduce the risks associated with wildfire to habitable structures.: Buck Gully Reserve is a Wildland Urban Interface that provides important open space access in the middle of an urban setting, but is also directly adjacent to 666 homes and residents in three communities. The Project will thin and reduce brush and trees within a 100-foot wide buffer zone between the adjacent communities and the western side of the 254-acre Buck Gully Reserve. The hazard reduction zone is overgrown with native and invasive plant and tree species, with biomass density so great that walking through the brush is impossible at some locations. The Project will reduce fuel volume in the 14.69-acre buffer zone, and in the event of wildfire, will reduce wildfire intensity. Bringing the hazard reduction zone to this optimal condition will reduce wildfire risk to adjacent homes and make ongoing maintenance feasible. 4. Identify any additional assets at risk from wildfire that will benefit from the proposed project. These may Include, but are not limited to, domestic and municipal water supplies, power lines, communication facilities and community centers.: - Power Lines in Buck Gully Reserve. Power lines run along the north border of Buck Gully Reserve (along San Joaquin Hills Road), less than one -tenth of a mile from the treatment area. The power lines enter Buck Gully Reserve at the intersection of San Joaquin Hills Road and Spy Glass Hill Road. - Power Lines Adjacent to Buck Gully Reserve. Power lines run continuously along San Joaquin Hills Road adjacent to Buck Gully Reserve. Community Centers o Oasis Senior Center is located 0.4 miles from the southern edge of the treatment area offering meal programs, and transportation, fitness, and other general support services for older adults aged 50+. o Corona Del Mar Community Youth Center is located 0.5 miles from the southern edge of the treatment area offering youth programming, playground, and meeting rooms. • Three Schools and One Preschool are located within 0.6 miles of Buck Gully Reserve including: 1) Harbor Day (K-8) School (0.3 miles from the treatment area); 2) Harbor View Elementary (0.6 miles from the treatment area), 3) Newport Center United Methodist Preschool (0.5 miles from the treatment area); and 4) Lincoln Elementary School (0.6 miles from the treatment area). • Major Transportation Routes. o San Joaquin Hills Road is a six -lane arterial road that borders Buck Gully Reserve on the north; and serves as the primary ingress route for first responders to the Reserve and all of the neighborhoods adjacent to the treatment area. o Pacific Coast Highway (SR 1, 30,000-73,000 average daily traffic count) is 0.4 miles from the southern edge of the treatment area; the highway's usage is estimated at 80% local and 20% regional through traffic. 5. How will the project/activity utilize the left over woody biomass? Will the project/activity use a biomass facility to reduce greater greenhouse gas emissions? : All of the hazardous fuel (e.g., brush, trees, etc.) will be chipped on -site, and transported to Orange County Waste & Recycling who will recycle the materials into compost and mulch. The compost and mulch will be available for free at OCWR's Bee Canyon Greenery to County residents, business, and local governments. OCWR will issue tonnage tickets to the City to allow for precise reporting of the amount of biomass recycled. The City has used OCWR to recycle woody biomass in the past, and is familiar with their processes and procedures. 6. Does the project include grazing as a component of the hazardous fuels reduction project? : No Section II : Degree of Risk 1. Discuss the location of the project in relation to areas of moderate, high, or very high fire hazard severity zone as identified by the latest Fire and Resource Assessment Program maps.: The treatment area (14.69 acres of the 254-acre WUI) is designated as a Very High Fire Hazard Severity Zone, and the City of Newport Beach is recognized as a Community at Risk by CAL FIRE. The Buck Gully Reserve is named for its potential wildfire risk in both the County -wide Community Wildfire Protection Plan (2021) and the City of Newport Beach Local Hazard Mitigation Plan (2016). The proposed fuel thinning and reduction and educational activities are consistent with the recommendations of these plans. The topography of the target area heavily contributes to the wildfire threat to residents and the surrounding suburban structures. The area faces heightened susceptibility to wildfires due to the abouttlank 6/15 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 8/12/24, 8:57 AM abouttlank convergence of intense Santa Ana and onshore winds, which funnel through the canyon and gain significant velocity. Adding to the risk, suburban homes are positioned at the top of the canyon's slope, directly exposing them winds and wildfire that would occur. The treatment area is currently out of compliance with Newport Beach Fire Guidelines and Standards for defensible space (G-Special Fire Protection Areas, G.01-Hazard Reduction Zones). The treatment area is currently overrun with vegetation and trees. A deep fuel thinning and reduction effort is needed. The most recent fuel thinning and reduction intervention in the treatment area occurred in 2023. Annually, the City's contracted team diligently engages in brush thinning and debris removal. This crucial hazard reduction initiative unfolds each June, concluding by July 1st. The contractor system executes brush thinning, primarily targeting low-lying vegetation such as weeds, tall grasses, and small shrubs within a 100-feet from homes or structures. Notably, the focus lies on vegetation reaching a maximum height of approximately 6-8 feet, excluding considerations for tree canopies and spacing. The City envisions a restoration of the hazard reduction zone to follow Guideline G.01, by extending thinning and reduction from the rear property line downhill by 100 feet. This strategic intervention aims to restore the hazard reduction zone to its intended state, allowing the City's Public Works Department and their contractor to sustain its maintenance efforts indefinitely. This forward -looking approach not only reinstates but also augments the hazard reduction zone to the original specification of 100 feet from the property line, surpassing the previous criterion of 100 feet from the structure. The topography combined with current overgrowth, and extreme weather and drought that are brought on by accelerating climate change, necessitate immediate efforts to mitigate wildfire in Buck Gully Reserve. 2. Describe the geographic proximity of the project to structures at risk to damage from wildfire in the WUL : The treatment area is situated approximately 25 feet from hundreds of suburban homes within the WUI. The Project aims to address the high concern of hazardous fuels adjacent to the residential homes. The Project will mitigate the wildfire risk within the Buck Gully Reserve by creating defensible space in the identified hazard reduction zone up to the property line of homes. This involves the thinning and reduction of dry, overgrown, and dense vegetation within the 100-foot hazard reduction zone between the homes and the Reserve. By doing so, the Project will significantly reduce hazardous fuel volume, providing a safer environment for the public and first responders, and enabling more efficient maintenance in the future. Section III Community Support 1. Does the project include any matching funds from other funding sources or any in -kind contributions that are expected to extend the impact of the proposed project? : The Project is bolstered by in -kind cost share contributions from NBFD valued at $170,009 which will enhance project governance, on -the -ground contractor monitoring, ecological alignment, and community engagement, collectively ensuring a more comprehensive and sustainable impact. 1. NBFD's Fire Marshal will serve as the Project Manager. Contributing 200 hours per year (600 hours total), the Fire Marshal will serve as the point of contact with CAL FIRE, coordinate procurement, oversee Project progress and performance, ensure adherence to the Project budget and schedule, and oversee Project staff and vendors/consultants. 2. NBFD's senior -level Life Safety Specialist will contribute 480 hours per year (1,440 hours total) and will provide on -the -ground monitoring of hazardous fuel thinning and reduction contractors to confirm activities are completed. The senior Life Safety Specialist will also coordinate and participate in the proposed education and public awareness activities, and will be responsible for quantitative and qualitative tracking of all project activities. In addition to these quantified cost share contributions, other in -kind support includes: • Irvine Ranch Conservancy (IRC) is the entity contracted by the City to manage the Reserve. An IRC representative will actively advise the fuel thinning and reduction contractors during both the fuel thinning and reduction planning and implementation phases. IRC's letter of support is attached. • The three directly adjacent communities have agreed to publish wildfire safety articles and notices (provided by NBFD) in their magazines and newsletters. They will facilitate NBFD's presentations at their town hall meetings and social events where NBFD will discuss the Project and home -hardening and defensive space techniques and principles. Their letters of support are attached. abouttlank 7/15 Docusign Envelope ID: D7550DAF-7373-41 F8-8C27-FF30AFD72E42 8/12/24, 8:57 AM about:blank 2. Describe plans for external communications during the life of the project to keep the effected community informed about the goals, objectives and progress of the project. Activities such as planned press releases, project signage, community meetings, and field tours are encouraged.: The NBFD has outlined a comprehensive external communications strategy to keep the benefitting communities well-informed about the Project's progress and impact. Below are the Project's planned strategies. CAL FIRE and CCI support will be noted and re -iterated in all activities, and logos will be included in all materials. Newport Beach Fire Department: - Social Media: Monthly updates and highlights during the duration of fuel thinning and reduction activities will keep residents apprised of Project progress and outcomes, and will provide information and checklists on how to harden homes and neighborhoods against wildfire. The NBFD will utilize existing materials from CAL FIRE's readyforwildfire.org website that speak to low-cost or no -cost steps residents can take at their own homes to reduce wildfire risk. All recommendations will follow the Newport Beach Fire Standards and Guidelines and the wildfire preparedness documents available on NBFD's Ready, Set, Go! website (https://www.newportbeachca.gov/government/departments/fire/fire-prevention-division/ready-set-go). - Press Releases: Annual press releases (3 total) will provide information on the Project's progress to local media outlets, ensuring that the broader community is kept well informed about Project developments. - Project Site Signage: A 4' x 4' self -standing sign will be placed near the treatment area in a location that is visible to passersby. This signage will serve as visible alerts to residents about the Project purpose, schedule, outcomes, and sponsors, and will include QC codes to NBFD's Ready, Set, Go! website. Irvine Ranch Conservancy: - Website: The Irvine Ranch Conservancy's website will serve as a centralized hub for information about the Project, providing a comprehensive resource for community members seeking detailed insight on the Project's purpose and status. - Social Media: Monthly updates and highlights during the duration of fuel thinning and reduction activities. - Press Releases: Annual press releases (3 total). Adjacent Communities: - Newsletters: Regular updates (3x/year for 9 total) will be featured in the HOAs' newsletters and magazines. - Presentations at Town Halls and Events: The NBFD will present at town hall meetings and community events (6x per year for 18 total) and will use the new double -sided banner stand to emphasize Ready, Set, Go! principles. The HOAs' have standing monthly town hall meetings and hold festivals and social events such as July 4th celebrations. 3. Describe any plans to maintain the project after the grant period has ended.: The Project incorporates an ongoing maintenance phase as an integral component. The substantial overgrowth in treatment area, challenging for both the City of Newport Beach and the Irvine Ranch Conservancy to manage, necessitates a comprehensive effort. The allocation of CAL FIRE funding will facilitate the thinning, trimming, and reduction of hazardous fuel within the 100-foot hazard reduction zone, creating optimal conditions. This, in turn, will pave the way for feasible and effective ongoing maintenance. The Newport Beach Public Works Department is slated to spearhead the ongoing maintenance efforts. Presently contracting with a third -party vendor for vegetation management in the Project area, the current program falls short of compliance with Newport Beach Fire Guideline G.01. The proposed Project seeks to rectify this by bringing the area into alignment with the guideline. This involves thinning existing native species of plants, shrubs, and trees, along with the removal of invasive species and dead or dying vegetation. Furthermore, the Project aims to achieve proper spacing of tree canopies in accordance with Newport Beach Fire Guideline G.01, ensuring a comprehensive and compliant approach to ongoing maintenance. 4. Does the proposed project work with other organizations or agencies to address fire hazard reduction at the landscape level? : Community -Level Landscape Maintenance. The Newport Coast Community Association (NCCA), the City's umbrella homeowners association, recognizes the critical importance of taking proactive wildfire prevention measures, and commissioned a comprehensive report from a professional organization comprising biologists and arborists. This report thoroughly assessed trees that are dead, dying, invasive, or positioned too closely to structures, or lacked canopy spacing. The NCCA has already embarked on significant initiatives to mitigate wildfire risk, including the removal of thousands of trees and an ongoing review of internal HOA guidance to ensure alignment with State and local requirements. The proposed Project serves as a valuable complement to these existing landscape -level efforts, reinforcing the commitment to addressing and mitigating potential wildfire threats. about:blank 8/15 Docusign Envelope ID: D7550DAF-7373-41 F8-8C27-FF30AFD72E42 8/12/24, 8:57 AM about:blank Section IV: Project Implementation 1. Discuss the anticipated timeline for the project. Make sure to take seasonal restrictions into account. : The Buck Gully Reserve Hazardous Fuel Reduction Project is designed with a well -structured and realistic timeline. The anticipated timeline for the Project is three years. The proposed timeline for the three-phase project is provided below. Phase I - Project Planning (Year 1): 1. Procurement (5-6 months) 2. Treatment Planning (2 months) 3. CEQA (1 year) Phase If - Treatment: Hazardous Fuels Reduction (Years 2-3) • Year 2: o Brush and shrubs (3 months) o Trees (3 months) • Year 3: o Brush and shrubs (3 months) o Trees (3 months) Phase III - Education and Public Awareness Phase (Years 1-3, overlapping with Phase I and II): 1. Door Hanger Outreach (Once each in Years 2 and 3). The first outreach will be conducted before hazardous fuel thinning and reduction activities begin (to alert residents to the coming work in Buck Gully), and the second round once half of the hazardous fuel thinning and reduction is complete. 2. Presentations at Community Events (18 presentations during Years 2 and 3). 3. Public Awareness Outreach (During Years 2-3). o Press releases issued twice annually by NBFD and/or IRC; o Website and social media outreach using City of Newport Beach, NBFD, and/or IRC's channels (monthly posts for 36 total posts); o Articles and notices in the HOAs' newsletters/magazines (3 notices/articles per year for 9 total notices/articles); o Postcards. NBFD will mail Ready, Set, Gol postcards to residents in the eight surrounding communities during Year 2; and o Project site signage. The sign will be posted at the treatment area in the month prior to the beginning of fuel reduction activities, and remain on -site during the duration of fuel reduction activities. 2. Verify the expected timeframes to complete the project will fall under the required completion dates depending on the source of the funds awarded.: The three-year Project will be complete by the end of October 2027 (assuming a start date of October 1, 2024), ahead of the conclusion of the performance period in March 2030. The funding plan for the proposed Project includes: 1. CAL FIRE (grant funding); and 2. In -kind contributions from NBFD for staff time. 3. Please list the milestones that will be used to measure the progress of the project.: The anticipated milestones include: 1. Procurement of the hazardous fuel thinning and reduction contractors completed no later than Year 1, month 6. 2. Completion of CEQA filing by the end of Year 1. 3. Conduct a survey of the treatment area and develop the fuel thinning and reduction plan and schedule by the end of Year 1. 4. Educational materials (door hangers, banners, and postcards) are fully designed and ordered by the end of Year 1. 5. First round of fuel thinning and reduction in the treatment area complete by the end of Year 2. 6. Education and Public Awareness: 50% of activities completed by the end of Year 2. 7. Second (final) round of fuel thinning and reduction in the treatment area complete by the end of Year 3. 8. Education and public awareness: 100% of activities completed by the end of Year 4. Please list the measurable outcomes (i.e. project deliverables) that will be used to measure the project's success.: The anticipated outcomes include: 1. Hazardous fuel thinning and reduction within 14.69 acres of 100- foot wide 1.2 total mile -long buffer to optimal management conditions 2. Tonnage of hazardous fuel removed, composted, and mulched into reusable material 3. Distribution of 1,144 Ready! Set! Go! postcards 4. Contacts with 1,144 homeowners during door hanger outreach 5. 1,500 door hangers distributed 6. Attendance at 18 HOA monthly meetings or community events 7. 6 press releases by NBFD and/or IRC 8. 36 social media posts by NBFD, City of Newport Beach, and/or IRC 9. 9 articles/notices in HOA newsletters or magazines 10. 1 informational/educational sign erected at treatment area 11. Reduced wildfire risk in the most wildfire -prone area in the City which includes a 14.69-acre treatment area and 254-acre influence zone. 12. Reduced GHG emissions due to reduced wildfire frequency and intensity in the target area and Project influence zone. 13. Reduced risk to numerous structures surrounding the treatment area, including the 67 homes that abut the treatment area, and 1,144 homes in the communities surrounding Buck Gully Reserve. 14. Expanded access for fire personnel to the fire perimeter, affording increased opportunities for swift fire extinguishment. 15. Increased knowledge among residents in the eight communities surrounding Buck Gully Reserve about the City's wildfire prevention efforts and about:blank 9/15 Docusign Envelope ID: D7550DAF-7373-41 F8-8C27-FF30AFD72E42 8/12/24, 8:57AM about:blank steps residents can take to reduce their own risk. 16. Enhanced capacity of City and IRC to implement fuel reduction activities in the treatment zone going forward. 17. Compliance with Newport Beach Fire Guidelines and Standards for defensible space (G-Special Fire Protection Areas, G.01-Hazard Reduction Zones). 5. If applicable, how will the requirements of the California Environmental Quality Act (CEQA) be met? : It is not anticipated that the Project will result in any significant adverse environment impacts; however, it was recommended that the NBFD plan to prepare an Initial Study/Mitigated Negative Declaration (IS/MND) to account for the protected species present in Buck Gully Reserve, and identify steps that the Project should take to avoid significant effects. NBFD conferred with IRC (the Reserve's contracted manager) who reported on the protected species present in the Reserve. NBFD officials also conferred with contractors who have performed similar work in Newport Beach and who have a thorough understanding of hazardous fuels reduction and associated CEQA requirements. NBFD lastly conferred with the City's Planning Department staff who echoed the recommendations of the contractors. NBFD will hire an expert consultant to complete this work. No hazardous fuel thinning and reduction activities will be conducted until CEQA compliance is complete. 6. List any existing forest or land management plans; Conservation Easements; Covenant, Conditions & Restrictions (CC&R's); matters related to zoning; use restrictions, or other factors that can or will limit the wildfire prevention proposed activity? : 1. The only known limiting factor of the proposed hazardous fuel thinning and reduction project is the existence of 10 to 12 residences holding easements into Buck Gully that were granted prior to the City's ownership. These easements extend from the residential property line to a maximum of 25 feet into Buck Gully. The Project will not be able to conduct fuel thinning and reduction within the easement areas without the homeowners' permission. To mitigate this limitation, the NBFD will send letters to the affected homeowners strongly encouraging them to conduct their own mitigation activities within the easement. NBFD will strongly encourage residents to participate and will provide in -person wildfire risk assessment for homeowners. 2. While not a limiting factor, NBFD will seek consent from residents in two homes to facilitate biomass removal through their yards. While not a requisite for project success, obtaining this permission would streamline waste removal processes significantly. The NBFD has initiated discussions with the targeted residents during the application phase of the Project. 3. NBFD has preliminarily identified that a Coastal Development Permit (CDP) will not be required. The Coastal Act requires a CDP unless exempt, and exemption is allowed if vegetation clearance is necessary to abate a nuisance. Section V Administration 1. Describe any previous experience the project proponent has with similar projects. Include a list of recent past projects the proponent has successfully completed if applicable. Project applicant or manager having no previous experience with similar projects should discuss any past experiences that may help show a capacity to successfully complete the project being proposed. This may include partnering with a more experienced organization that can provide project support.: Experience with Similar Projects The City of Newport Beach brings a wealth of experience in successfully managing projects of similar size and/or scope. These grant -funded projects were sponsored by federal, State, and regional entities. Notable examples include: 1. FEMA Assistance to Firefighters Grant: 2020 ($274,900). For purchase and installation of vehicle exhaust capture system equipment. 2. FEMAAssistance to Firefighters Grant: 2018 ($525,134). For purchase of new Self -Contained Breathing Apparatus (SBCA). 3. FEMA: 1994-1999 ($249,240). For vegetation clearance in Buck Gully, but south of the proposed project's treatment area. Awarded in 1994 with an initial grant of $213,000, the project's success led to an extension through February 1999, with the grant growing to $249,240.4. CA Surrendered and Abandoned Vessel Exchange (SAVE) Grant: 2020 ($175,000). To remove, reduce, and prevent abandoned recreational vessels from waterways. 5. CA Surrendered and Abandoned Vessel Exchange (SAVE) Grant: 2018 ($125,000). To remove, reduce, and prevent abandoned recreational vessels from waterways. 6. Orange County Transportation Authority about:blank 10/15 Docusign Envelope ID: D7550DAF-7373-41 F8-8C27-FF30AFD72E42 8/12/24, 8:57 AM about:blank (OCTA): 2020 ($500,000). Trash interceptor project. 7. OCTA: 2020 ($780,000). West Coast Highway and Superior Avenue/Balboa Boulevard intersection improvements. 8. OCTA: 2019-2020 ($180,825). Trash mitigation project. 9. OCTA: 2015 ($1,592,780). Wetlands restoration project. Experienced Project Staff The NBFD has committed experienced staff to the Project to ensure its smooth implementation. Project Manager: NBFD's Fire Marshal will serve as the Project Manager, devoting 200 hours per year (600 hours total; all time contributed as an in -kind cost share contribution). The Project Manager will oversee overall Project activities, track the Project's budget and schedule, coordinate procurement activities, serve as the point of contact with CAL FIRE, manage all vendors and consultants, and monitor Project performance. Life Safety Specialist: A senior -level NBFD Life Safety Specialist will actively monitor fuel reduction contractors to ensure all activities are completed. The senior Life Safety Specialist will also coordinate and participate in the Project's educational and public awareness outreach, and will be responsible for tracking and documenting all Project activities. The senior Life Safety Specialist will devote 480 hours per year (1,440 hours total; all time contributed as an in -kind cost share contribution). Grant Manager: An experienced grant management consultant will be hired to ensure that invoicing, reporting, and grant compliance are optimized. Collaboration with other experts will further strengthen the capacity to successfully complete this Project. For example, the City's contracted arbor!st and Public Works staff will provide crucial guidance on the Project's activities in Buck Gully (all provided in -kind). The Irvine Ranch Conservancy, currently contracted by the City to actively manage Buck Gully, will work with NBFD staff to provide on -site expertise and guidance to the fuel reduction contractors (all provided in -kind). 2. Identify who will be responsible for tracking project expenses and maintaining project records in a manner that allows for a full audit trail of any awarded grant funds.: As noted above, two staff will be engaged to track Project expenses and maintain Project records: Project Records: A Life Safety Specialist will be responsible for tracking Project activities. This includes quantitative and qualitative tracking of fuel reduction activities to allow ad hoc reporting on the status of this activity (e.g., number of acres treated, tonnage of biomass recycled, resident feedback, etc.). The Life Safety Specialist will also carefully track all educational and public awareness activities, to ensure tracking of activities and materials designed, purchased, and utilized. They will keep copies of social media posts, newsletter notices, press releases, photos of the on -site signage, signup sheets and photos from community presentations, number of homes targeted with door hanger outreach, etc. They will maintain these quantitative and qualitative data in an Excel spreadsheet, and provide regular updates to the Project Manager and Grant Manager to support Project reporting to CAL FIRE. Project Expenses: Tracking Project expenses is critically important, and NBFD is invested in the success of the Project. For that reason, NBFD has elected to hire an expert grant management consultant to ensure that this critical function remains a priority. The grant manager will ensure that invoicing, reporting, and grant compliance are optimized, on -schedule, and within -budget. Section VI : Budget A detailed project budget should be provided in the online budget included in this solicitation. The space provided here is to allow for a narrative description to further explain the proposed budget. 1. Explain how the grant funds, if awarded, will be spent to support the goals and objectives of the project. If equipment grant funds are requested, explain how the equipment will be utilized and maintained beyond the life of the grant.: Grant funds will be spent on the following activities during the Project's three-year performance period: 1) Project planning in Year 1 to include developing the fuel thinning and reduction plan and schedule and completing CEQA compliance activities. 2) Hazardous fuel thinning and reduction activities in Years 2 and 3 to include two rounds of fuel reduction in the 14.69-acre treatment area (one each in Years 2 and 3), and recycling the biomass to compost and mulch. 3) Public awareness/educational activities in Years 2-3 to focus on the Project's purpose and status, and Ready, Set, Go! principles, with the aim of encouraging residents to conduct their own wildfire mitigation activities (i.e., home hardening and creating defensible space) to complement the Project. about:blank 11115 Docusign Envelope ID: D7550DAF-7373-41 F8-8C27-FF30AFD72E42 8/12/24, 8:57AM about:blank The grant will fund all of the supplies and materials (e.g., door hangers, postcards) and 600 hours of staff time (for the intermediate -level Life Safety Specialist) to implement the activities. Note: An additional 1,440 hours of staff time (for the senior -level Life Safety Specialist) to implement educational activities will be provided as a cost share contribution. 4) Project and grant management during Years 1-3 to include progress and financial reporting, invoicing, and tracking Project outputs, outcomes, and performance. These activities will be completed by the contracted grant manager and the senior -level Life Safety Specialist. Note: The proposed Project Manager's time (600 hours) will be provided as a cost share contribution and will include implementing procurement, oversight of the Project's staff and contractors, and management of the Project's schedule and budget. No equipment costs are requested. 2. Are the costs for each proposed activity reasonable for the geographic area where they are to be performed? Identify any costs that are higher than usual and explain any special circumstances within the project that makes these increased costs necessary to achieve the goals and objectives of the project. : Cost per acre for brush/tree thinning and reduction may be higher than other jurisdictions due to several factors: - Challenging Topography: The treatment area is a slope that runs from the rear of resident properties (which are at the top of the slope) and down into the Reserve's canyon. The grade ranges from 30-45 degrees. The proposed fuel thinning and reduction work will be completed by on -the -ground contractor staff using hand tools (i.e., trimmers, chainsaws). The work will take longer (due to the slope grade) than work that would be completed on flat ground. . Limited Access to the Treatment Area: Access to the treatment area is limited to one dead-end road that meets the treatment area or through homeowners' property (the City will seek permission from homeowners for access). The access issue means that contractor staff will be required to hike to the farthest reaches of the treatment area, meaning the work will take longer than work in an area with multiple easy access points. - Extreme Density of Fuel: The treatment area is severely overgrown; trees and brush are mature and dense. The City conducted three walkthroughs of the treatment area in December 2023 and report brush so dense that it limits walking access and trees that are 40-feet high with 4-foot diameter. The extreme density of the fuel load in treatment area is a factor driving this application. The City's expectation is that bringing the treatment area to its optimal conditions will make ongoing maintenance financially feasible. , Higher Local Labor Costs: Overall labor costs are high in the Orange County and Newport Beach area, compared to other parts of the State. 3. Is the total project cost appropriate for the size, scope, and anticipated benefit of the project? : While the 14.69 treatment area is relatively small, the anticipated benefit is great.. 254-acre Influence Area: The Project will directly benefit the 666 homes on the west side of the Reserve where the buffer area separates the rear of the properties and the larger Reserve. Thinned and reduced fuel in the treatment area may prevent the spread of wildfire to other parts of the Reserve. Therefore, the entire 254-acre Reserve will benefit from the Project, as reduced fuel in the 14.69-acre treatment area will reduce likelihood of fires throughout the Reserve and reduce intensity of fires that do occur. - 1,144 Benefitting Homes: The treatment area is directly adjacent to three communities and 666 homes on the west side of the Reserve, but all communities surrounding the Reserve will benefit from the Project's wildfire mitigation activities. Five additional communities on the east side of the Reserve will benefit, for a total of eight benefitting communities and 1,144 homes surrounding this wildland urban interface. Fuel Reduction Cost per Acre: o Treatment Zone: $17,700 (fuel thinning and reduction cost divided by 14.69 acres). Directly benefits 666 homes in three communities directly adjacent to the treatment area. o Influence Area: $1,024 (fuel thinning and reduction cost divided by 254 acres). Directly and indirectly benefits 1,144 homes in eight communities surrounding Buck Gully Reserve, and the entire 254-acre Buck Gully Reserve. 4. Please list each object category amount that you are requesting and the detail of how that would support meeting the grant objectives.: The budget for the proposed three-year project includes the following: SUMMARY: Grant Request: $449,763.69 Cost Share Contribution: $170,009.02 (38% of grant request) 1) Salaries and Wages: GRANT FUNDED COSTS: $29,414.00 • NBFD Life Safety Specialist II — $49.02/hour x 200 hours/year x 3 years = $29,414.00 An intermediate -level Life Safety Specialist II will implement public awareness/education activities including door-to-door outreach in the eight communities surrounding the Reserve, community presentations, social about:blank 12/15 Docusign Envelope ID: D7550DAF-7373-41 F8-8C27-FF30AFD72E42 8/12/24, 8:57AM about:blank media and website outreach, etc. Note: Two NBFD Life Safety Specialists will work on the Project; one of the positions is grant -funded and the other is provided as a cost share contribution (see below) COST SHARE CONTRIBUTION: $135,122.37 - NBFD Fire Marshal — PROJECT MANAGER - $70.92/hour x 200 hours/year x 3 years = $42,651.83 The Project Manager will be responsible for managing the Project's schedule and budget, overseeing Project staff and contractors, procurement, and monitoring Project performance. The Project Manager will serve as the Point of Contact with CAL FIRE for all Project matters. - NBFD Life Safety Specialist III - $64.29/hour x 480 hours/year x 3 years = $92,570.54 A senior -level Life Safety Specialist III will coordinate and lead all public awareness/education activities (working with the intermediate -level Life Safety Specialist listed above); and will monitor the fuel reduction contractors to ensure that their procedures meet NBFD standards and requirements, and that the contractors meet their required deliverables. The Life Safety Specialist will also be responsible for quantitative and qualitative tracking of all Project activities and outputs. 2) Employer Benefits: NBFD benefits include: allowance to cover medical benefits, retirement, life insurance, disability insurance, etc. The amounts and specific line items vary by bargaining unit. GRANT FUNDED COSTS: $10,854.00 - NBFD Life Safety Specialist II — $18.09/hour x 200 hours/year x 3 years = $10,854.00 COST SHARE CONTRIBUTION: $34,886.65 - NBFD Fire Marshal — PROJECT MANAGER - $17.57/hour x 200 hours/year x 3 years = $10,554.42 - NBFD Life Safety Specialist III - $16.90/hour x 480 hours/year x 3 years = $24,342.23 3) Contractual: GRANT FUNDED COSTS: $357,546.02 1. Fuel Thinning and Reduction: $260,017.00 The Project includes two contractors to complete the fuel thinning and reduction activities: one contractor focused on brush and shrubs, and the other focused on trees. The City seeks to use two separate specialized contractors to keep costs as low as possible. During Year 1, the contractors will develop specific plans for fuel thinning and reduction, and associated schedules for completing the work. Fuel reduction activities will not commence until CEQA compliance is complete (by the end of Year 1). The Project will include two rounds of fuel reduction, one each in Years 2 and 3. In each year, the Project will first focus on brush, shrubs, and invasives which will take an estimated 3 months; this will be followed by tree work to include thinning, and removing invasives and dead/dying trees. The contractors will chip the biomass on - site, and then transport it to Orange County Waste & Recycling for recycling to compost and mulch. All thinning and reduction work will be accomplished using hand tools including line trimmers and chainsaws. The only heavy-duty equipment that will be used are masticators that will chip the biomass on -site prior to transport for recycling. Fuel thinning and reduction schedule: - Year 1: Develop fuel thinning and reduction plan and schedule - Year 2: o Brush and shrubs (3 months) o Trees (3 months) - Year 3: o Brush and shrubs (3 months) o Trees (3 months) 1 a. Brush/Shrub Reduction Contractor: $179,950.00 1 b. Tree Reduction Contractor: $80,667.00 The City conferred with its in-house arborist, NBFD staff, and multiple contractors during the development of the application —via multiple walkthroughs of the treatment area —to get guidance on the work that will be required to bring the treatment area to optimal conditions. This estimate is based on their input and feedback. 2. CEQA Consultant/Environmental Advisor: $64,426 The City will hire a CEQA Consultant/Environmental Advisor to complete all CEQA compliance requirements. It is not anticipated that the Project will result in any significant adverse environment impacts; however, it was recommended that the City plan to prepare an Initial Study/Mitigated Negative Declaration (IS/MND) to account for the protected species present in Buck Gully Reserve, and identify steps that Project should take to avoid significant effects. CEQA compliance schedule: The consultant will complete all environmental reviews and CEQA compliance requirements by the end of Year 1. No hazardous fuel reduction activities will be conducted until CEQA compliance is complete. IS/MND (6-8 months) _ $37,500 Biological Report (4-5 weeks) _ $10,675 Cultural - Records search (6-8 weeks) _ $2,500; Report (8-10 weeks) _ $8,750; Noise (5 weeks) _ $5,000 The City conferred with a consultant who has performed similar work in Newport Beach and has a very deep understanding of CEQA requirements. To confirm this guidance, the City also conferred with staff in the City's Planning Division, and they agreed that the proposed methods and costs are accurate. The City also conferred with IRC (the Reserve's contracted manager) who reported on the protected species present in the Reserve. 3. Grant Management Consultant: $32,504.02 To ensure that grant management and grant compliance are completed in a timely and high -quality manner, the City will procure the services of an expert grant management consultant. The City conferred with a grant management consultant to estimate costs, and were advised to estimate the cost at 10% of direct cost for projects that include one or more contractor/ consultant. Direct Costs Subtotal = $325,040.20 x 0.1 about:blank 13/15 Docusign Envelope ID: D7550DAF-7373-41 F8-8C27-FF30AFD72E42 8/12/24, 8:57 AM about:blank = $32,504.02 COST SHARE CONTRIBUTION: None 4) Travel and Per Diem: NOT APPLICABLE 5) Supplies: GRANT FUNDED COSTS: $1,390.32 All education materials will include logos for CAL FIRE, California Climate Investments, the City, NBFD, and IRC. 1. Door Hangers, NBFD Life Safety Specialists will conduct door-to-door outreach in the eight communities surrounding Buck Gully Reserve (an estimated 1,144 homes) to discuss the Project, Ready, Set, Go! principles, and will leave door hangers. Grant funds will be used to produce/print the door hangers. Extras will be ordered to distribute at community presentations and during other contacts with residents. 1,600 door hangers x $0.42/door hanger = $630,00 (estimate from Mouse Graphics, Costa Mesa, CA) 2. Postcards. Postcards printed and mailed to 1,144 homes in the eight benefitting communities surrounding Buck Gully Reserve. NBFD use will their existing postcard design which covers Ready, Set, Gol principles, and will include a QR code to drive residents to content about the Project status. Grant funds will be used to print the postcards (postage is listed under Other Costs, below). 1,144 postcards x $0.28/postcard = $320.32 (estimate from Mouse Graphics, Costa Mesa, CA) 3. Retractable Pull-up Banner. NBFD Life Safety Specialists will make presentations at 18 community events in the three adjacent communities (6 events in each of 3 years). Grant funds will purchase a new double - sided, retractable banner which highlights Ready, Set, Go! principles. NBFD staff will use the banner at the presentations. The retractable banner is vinyl, 33.5" x 80", double -sided, and the cost includes a stand and carrying case. $440/banner x 1 banner = $440.00 (estimate from Mouse Graphics, Costa Mesa, CA) COST SHARE CONTRIBUTION: None 6) Equipment: NOT APPLICABLE 7) Other Costs: GRANT FUNDED COSTS: $9,673.74 1. Postage. The postage will cover the cost to mail the postcards (see description above) to the 1,144 homes in the eight communities surrounding Buck Gully Reserve. $0.51/postcard postage x 1,144 postcards = $683.44 2. Orange County Waste & Recycling. The fuel and thinning reduction contractors will transport chipped biomass/debris to Orange County Waste & Recycling (OCWR) where it will be recycled into compost and mulch. OCWR will issue tonnage tickets to the City for precise reporting of recycled volume, ensuring a high level of transparency in monitoring the environmental impact of the Project. OCWR charges a small fee (per ton) to accept and recycle the material. $65.31/ton for recycling x 130 tons = $8,490.30 The tonnage was estimated by the multiple contractors that were consulted on the fuel thinning and reduction, and who provided guidance on scope and costs. 3. On -site Signage. The Project will include one 4' x 4' self -standing sign (anchored by sandbags) at the treatment area in a location visible to passersby. The purpose of the sign is both public awareness and education. The sign will provide information about the Project's purpose and schedule, a QC code that residents can access to get information about steps they can take to harden their home and create defensible space, and logos for all Project sponsors including CAL FIRE and California Climate Investments. $600/sign x 1 sign = $600 (estimate based on similar signs purchased for other Projects) COST SHARE CONTRIBUTION: None Indirect Costs: The City requests the 10% de minimus for indirect costs that will be incurred that are not directly -related to the Project. Direct costs $408,876.08 x 0.10 indirect rate = $40,887.61 5. Does your project include the purchase of capital equipment (more than $5,000 per item)? : No Section VII : California Climate Investments The space provided here is to allow for a narrative description to further explain how the project/activity will reduce Greenhouse Gas emissions. 1. How will the projectlactivity reduce Greenhouse Gas emissions? : The Project will have a dual impact on Greenhouse Gas (GHG) emissions: 1. GHG emissions prevented by mitigating wildfire risk. The thinning and reduction in the likelihood, frequency, and intensity of wildfires within the targeted area (14.69 acres) and the broader Project influence zone (a total of 254 acres) will prevent/decrease GHG emissions emitted by wildfires including carbon dioxide, methane, and nitrous oxide. 2. Recycling of biomass. NBFD will abstain from burning materials removed from the treatment area. Instead, these materials will be repurposed into compost and mulch. Biomass generated from the Project will be transported to Orange County Waste & Recycling (OCWR) where it will about:blank 14/15 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 8/12/24, 8:57 AM about:blank be recycled into compost and mulch. The resulting mulch and compost will be available at OCWR's Bee Canyon Greenery for free to County residents, business, and local governments. This process not only diverts the biomass from conventional disposal methods but also transforms it into a sustainable resource. The landfill will issue tonnage tickets to the City for precise reporting, ensuring a high level of transparency in monitoring the environmental impact of the initiative. Created by: zengine+37946@srm.ecivis.com Record ID # : 58888918 Last change : 2024-01-10T19:55:53+0000 about:blank 15/15 Docusign Envelope ID: D755ODAF-7373-41 F8-8C27-FF3OAFD72E42 Budget Report Passthrough Agency: California Department of Forestry and Fire Protection (CAL FIRE) Report Date: 08/122024 Program: FY 2023-2024 Wildrim Prevention Grants Requested By: Raymi Wun Project Name(Ttle: Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project munOnbfd.net Org Name: City of Newport Beach Stage: Pre -Award Budget Items Salaries & Wages Use Titles to briefly describe In each rows 0 $0.00 $0.00 $0.00 $0.00 $0.00 each item. Cost Share from Description, enter the the grantee and from a partner unit of measurement can be tracked on separate and choose from only lines. Note that your Indirect the following labels: cost rate setting (which must Hours, Days, Each, be between 0 and 12%) will Report, Contract, Miles, automatically apply to each Daily, Acres line NBFD Fire Marshal (200 Project Manager 600 $0.00 $0.00 $0.00 $0.00 $42,551.83 hrs/year; 600 his total) NBFD Life Safety Specialist III Life Safety Specialist 1440 $0.00 $0.00 $0.00 $0.00 $92,570.54 (480 hrs/year; 1,440 him total) NBFD Life Safety Specialist II Life Safety Specialist 600 $49.02 $29,412.00 $29,412.00 $2.641.20 $0.00 _ (200 histyear) Salaries & Wages Total 2640 $49.02 $29,412.00 $29,412.00 $2,941.20 $135,122.37 Employee Benefits Use Titles to briefly describe In each rows 0 each item. Cost Share from Description, enter the the grantee and from a partner unit of measurement can be tracked on separate and choose from only lines. Note that your indirect the following labels: cost rate setting (which must Hours, Days, Each, be between 0 and 12%) will Report, Contract, Mlles, automatically apply to each line Daily, Acres NBFD Fire Marshal (200 Project Manager 600 hrs/year; 600 him total) NBFD Life Safety Specialist III Life Safety Specialist 1440 (480 hrs/year; 1,440 his total) $0,00 50.00 50.00 50.00 $0.00 $a 09 $0.00 $0.06 $0.00 $0.00 $D.00 $6.00 50.00 $10,544.42 $24,342.23 NBFD Life Safety Specialist II Life Safety Specialist 600 $18,09 510,854.00 $10,854.00 $1,085A0 $0.00 (200 Ims ear) Employee Benefits Total 2640 $18.09 $10,854.00 $10,854.00 $1,085.40 $34,886.65 Contractual Use Titles to briefly describe In each rows each item. Cost Share from Description, enter the the grantee and from a partner unit of measurement can be tracked on separate and choose from only lines. Note that your indirect the following labels: cost rate setting (which must Hours, Days, Each, be between 0 and 12%) will Report, Contract, Miles, automatically apply to each Daily, Acres line Brush Reduction Contractor Brush, shrub, vegetation thinning/reduction, chipping, and transport for recycling $000 $000 $0,00 $0,00 1 $179.650.00 $179,950.00 $1791950.00 $171995.00 So.00 $0,00 Tree Reduction Contractor Tree thinning/reduction, 1 $80,867.00 $80,667.00 $80,667.00 $8,066.70 50.00 chipping, and transport for recycling CEQA CEDA 1 $64,425.00 $64,425.00 $64,425.00 56,442.50 s0O0 Consultant/Environmental - Consultant(Environment Advisor at Advisor Grant Management Consultant Grant Management 1 $32,504.02 $32,50402 $32.504D2 53,250A0 $0,00 Consultant (10% of direct cost subtotal) Contractual Total 4 $357,546.02 $357,546.02 $357,546.02 $35,754.60 $0.00 Travel & Per Diem Use Titles to briefly describe In each rows 0 50.00 50.00 50.00 50.00 50.00 each item. Cost Share from Description, enter the the grantee and from a partner unit of measurement can be tracked on separate and choose from only lines. Note that your indirect the following labels: cost rate setting (which must Hours, Days, Each, be between 0 and 12%) will Report, Contract, Miles, automatically apply to each Daily, Acres line Travel & Per Diem Total 0 $0.00 $0.00 $0.00 $0.00 $0.00 Supplies Docusign Envelope ID: D7550DAF-7373-41 F8-8C27-FF30AFD72E42 Use Titles to briefly describe In each rows 0 $0.00 each item. Cost Share from Description, enter the the grantee and from a partner unit of measurement can be tracked on separate and choose from only lines. Note that your Indirect the fallowing labels: - cost rate setting (which must Hours, Days, Each, be between 0 and 12%) will Report, Contract, Miles, automatically apply to each Daily, Acres line Door Hangers Print 1,500 door 1500 $0.42 hangerswith project Information and Ready, Set, Got principles for use in door-to-door outreach to 1,144 surrounding homes, with extras fordistribution at community presentations $0.00 $0.00 $0.00 $0.00 $630.00 $630.00 $63.00 $0.00 Postcards Print 1,144 postcards 1144 $0.28 $320.32 $320.32 $32.03 $0.00 with Ready, Set, Go! principles to be mailed to 1,144 surrounding homes (postage listed under Other Costs) Retractable Pull -Up Banner Print and assemble 1 1 $440.00 S440.00 S440.00 $44.00 $0.00 retractable, double - sided banner (33.5" x 80') with Ready, Set, Go! principles for use at 18 community presentations Supplies Total 2645 $440.70 $1,390.32 $1,390.32 $139.03 $0.00 Equipment NOTE: Indirect cost rates do In each rows 0 $0.00 S0.00 $0.00 $0.00 $0.00 not apply to Equipment. Use Description, enter the Titles to briefly describe each unit of measurement Item.Cost Share from the and choose from only grantee and from a partner can the following labels: be tracked on separate lines. Hours, Days, Each, Report, Contract, Miles, Daily, Acres Equipment Total 0 $0.00 $0.00 $0.00 $0.00 $0.00 Other Costs Use Titles to briefly describe In each rows 0 $0.00 $0.00 $0.00 $0.00 $0.00 each item. Cost Share from Description, enter the the grantee and from a partner unit of measurement can be tracked on separate and choose from only lines. Note that your indirect the following labels: cost rate setting (which must Hours, Days, Each, be between 0 and 12%) will Report, Contract, Miles, automatically apply to each Daily, Acres line Postage Postage for 1,144 1144. $0.51 $583.44 $583.44 $58.34 $0.00 postcards (listed above under Supplies) Orange County Waste 8 Recycle biomass from 130 $65.31 $8,490.30 $8,496.30 $849.03 $0.00 Recycling fuel thinning/reduction activities; cast per ton; 130 tons of biomass estimated On -site Signage 14'x 4'self-standing 1, - $600.00. . $600.00- _. $600.00. _... $60.00. $0.00 sign (temporary) to post at treatment area; provides project information, OR code to Ready, Set, Go! principles, and logos of project sponsors Other Costs Total 1275 $665.82 $9,673.74 $9,673.74 $967.37 $0.00 Indirect Cost To be used by CAL FIRE staff To be used by CAL 0 $0,00 $0.00 S0.00 $0.00 $0.00 only FIRE staff only Indirect Cost Total 0 $0.00 $0.00 $0.00 $0.00 $0.00 Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Grant Total 9204 $358,719.65 $408,876.08 $408,876.08 $40,887.61 $170,009.02 Totalwlth IDC $449,763.69 Docusign Envelope ID: D7550DAF-7373-41 F8-8C27-FF30AFD72E42 e Docusion Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 Docusiqn Envelope ID: D7550DAF-7373-41 F8-8C27-FF30AFD72E42 Docusign Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 WILDFIRE PREVENTION GRANTS MAPPING CENTER Screenshot of Project Mapping Buck Gully Reserve Hazardous Fuel Reduction Project 23-VWP-ORC-58700857 CAL FIRE FP Grants Harbor Day S0.1 For Fuel Reduction projects please draw Geo Point and Treatment. Harbui For Education and Planning projects, please draw the Geo Point only. Do not draw Treatment for Education and Planning projects. Select a template to create features or click a feature on the map to edit;t Gaa Pvint Treabnent Tr?at^en; Docusiqn Envelope ID: D7550DAF-7373-41F8-8C27-FF30AFD72E42 -0 8pN C ��06.0 City of Pi 6 pq 0 S 551 E 109 10 A Gh-VI V4 4 E IX 06 1 Fee Park Parcel Scenic Preservation Easement 1z L Q Resource Preservation Easement ITT", ? w s City Boundary �� N.3 -N LOCATION OF THE lY , TREATMENT AREA Z6 & �-JOAQU—1 C- - I - (OWNED BY THE CITY OF A N PR 103 4 5 NEWPO RT BEACH) 04 PR64AF 0 Q/ 1101 64AF 1108 OS62 0 56 62 S62 S 6 2 8 A, 6" City of 6 Newport Beach OS 62B Par 101.01 OS 62B 14 AF 109 OS 62B 117 �� ;\` 0 2B �ll15 64 AN �� . :\ �� ; i G Q S61122 U 62Br DESI GNED PRODUCED BY. 0 2 AF 2B Par 1 01 1116 DATASOURCE 0 1,000 2,000 Feet