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HomeMy WebLinkAbout02-24-2025-BLT-AGENDA PACKETCITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES AGENDA Civic Center Council Chambers 100 Civic Center Drive, Newport Beach, CA 92660 Monday, February 24, 2025 - 5:00 PM Board of Library Trustees Members: Chase Rief, Chair Antonella Castro, Vice Chair Dorothy Larson, Secretary Lauren Kramer, Trustee Meghan Murray, Trustee Staff Members: Melissa Hartson, Library Services Director Francine Jacome, Administrative Support Specialist The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Sunday, February 23, at 5:00 p.m. to give the Board of Library Trustees time to consider your comments. All emails will be made part of the record. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.PLEDGE OF ALLEGIANCE IV.CHAIR'S WELCOME V.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the Board of Library Trustees. If the optional sign-in card has been completed, it should be placed in the tray provided. The Board of Library Trustees of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The Board of Library Trustees has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. February 24, 2025 Page 2 Board of Library Trustees Meeting VI.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. Board of Library Trustees have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the Board of Library Trustees votes on the motion unless members of the Board of Library Trustees request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward upon invitation by the Chair. A.Consent Calendar Items Minutes of the January 21, 2025 Board of Library Trustees Meeting (pp. 5-10)1. DRAFT OF MINUTES Patron Comments (pp. 11-13)2. Monthly review of evaluations of library services through suggestions and requests received from patrons. PATRON COMMENTS Expenditure Report (p. 14)3. Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department. EXPENDITURES Board of Library Trustees Monitoring List (p. 15)4. List of agenda items and dates for monthly review of projects by the Board of Library Trustees. MONITORING LIST VII.CURRENT BUSINESS A.Items for Review Display and Distribution of Materials Policy (NBPL 8)(pp. 16-22)5. Staff requests that the Board of Library Trustees review Library Policy NBPL 8, Display and Distribution of Materials. STAFF REPORT ATTACHMENTS A-C February 24, 2025 Page 3 Board of Library Trustees Meeting Annual Budget - Preliminary Review (pp. 23-27)6. Staff requests that the Board of Library Trustees review and approve the preliminary Library operating budget for Fiscal Year 2025-26. STAFF REPORT ATTACHMENTS A-B Arts and Culture Update (pp. 28-30)7. Staff will present the annual report on the activities of the Cultural Arts Division. STAFF REPORT Children's Summer Reading Program Update (pp. 31-32)8. Branch and Youth Services Coordinator Annika Helmuth will provide an update of the Summer Reading Program for summer 2025. STAFF REPORT Children's Library Special Section Update9. The Children's Library Special Section Ad Hoc Subcommittee will provide an update regarding their recommendations for creating a special section in the Children's Library for sensitive materials. Library Activities (pp. 33-42)10. Monthly update of library events, services, and statistics. STAFF REPORT B.Monthly Reports Library Foundation Liaison Report (pp. 43-44)11. Trustee update of the most recently attended Library Foundation Board meeting. FOUNDATION REPORT Friends of the Library Liaison Report12. Trustee update of the most recently attended Friends of the Library Board meeting. Pals4pal Liaison Report13. Trustee update of the most recently attended Pals4pal Board meeting. February 24, 2025 Page 4 Board of Library Trustees Meeting VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited, and non-agenda items generally considered to be within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IX.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM) OR RECONSIDERATION X.ADJOURNMENT CITY OF NEWPORT BEACH Board of Library Trustees Civic Center Council Chambers 100 Civic Center Drive, Newport Beach, CA Meeting Minutes Tuesday, January 21, 2025 – 5:00 PM I. CALL TO ORDER Chair Chase Rief called to order the Board of Library Trustees meeting for January 21, 2025. II. ROLL CALL Trustees Present: Chair Chase Rief, Vice Chair Antonella Castro, Secretary Dorothy Larson, Trustee Lauren Kramer, Trustee Meghan Murray Trustees Absent: None Staff Present: Melissa Hartson, Library Services Director Rebecca Lightfoot, Library Services Manager Andrew Kachaturian, Adult Services Coordinator Annika Helmuth, Branch and Youth Services Coordinator Francine Jacome, Administrative Support Specialist III. PLEDGE OF ALLEGIANCE Trustee Meghan Murray led the Pledge of Allegiance. IV. NOTICE TO THE PUBLIC - Waived COMMENTS BY CHAIR Chair Rief appointed Secretary Dorothy Larson and Trustee Murray to a new ad hoc subcommittee to explore creating a special sensitive-subject section of the Children’s Library. Chair Rief noted Secretary Larson and Trustee Lauren Kramer met with Library Services Director Melissa Hartson to discuss the upcoming budget. V. CONSENT CALENDAR Administrative Support Specialist Francine Jacome read the Consent Calendar Notice to the public. Chair Rief inquired whether any Trustees had requests to pull an item from the Consent Calendar. A. Consent Calendar Items 1. Minutes of the November 18, 2024 Board of Library Trustees Meeting 5 Board of Library Trustees Meeting January 21, 2025 Page 2 2.Patron Comments Monthly review of evaluations of library services through suggestions and requests received from patrons. 3.Expenditure Status Report Monthly expenditure status of the library’s operating expenses, services, salaries, and benefits by department. 4.Board of Library Trustees Monitoring List List of agenda items and dates for monthly review of projects by the Board of Library Trustees. Chair Rief opened the item to public comments, there were none. Chair Rief received and filed the report. Motion made by Trustee Lauren Kramer, seconded by Secretary Dorothy Larson, and carried 5-0-0-0 to approve the Consent Calendar Items 1-4. AYES: Rief, Castro, Kramer, Larson, Murray NOES: ABSTENTIONS: ABSENCES: VII.CURRENT BUSINESS A.Items for Review 5. Internet Use Policy (NBPL 5) Staff recommends the Board of Library Trustees review and approve minorchanges to Library Policy NBPL 5, Internet Use Policy. Chair Rief, with Board agreement, noted there was no need for a staff report as proposed changes are minimal. Chair Rief opened the item for public comments. Jim Mosher, a Newport Beach resident, stated this policy can be combined with the policy under review for Item 6. He stated it should not be required for internet use to require a library card number since most users have a device of their own able to connect without a library card. There also should be clarity about whether adult patrons can request removal of the filtering. Chair Rief closed public comments. 6 Board of Library Trustees Meeting January 21, 2025 Page 3 In response to Secretary Larson’s inquiries, Library Services Director Hartson confirmed you do need a library card to log in using the Library’s devices. Staff evaluates requests on an individual basis to allow access to blocked websites for research purposes. The Library’s wireless internet adheres to the Library’s policies. Certain topics make it difficult for the Library’s filtering software to determine if the website is legitimate or not for research purposes. Motion made by Trustee Lauren Kramer, seconded by Vice Chair Antonella Castro, and carried 5-0-0-0 to approve staff recommendations on Item 5. AYES: Rief, Castro, Kramer, Larson, Murray NOES: ABSTENTIONS: 6. Rules for Acceptable Use of Wireless Internet Connections (NBPL 11) Staff recommends that the Board of Library Trustees review and approve minor changes to Library Policy NBPL 11, Rules for Acceptable Use of Wireless Internet Connections. Chair Rief, with Board agreement, noted there was no need for a staff report. Chair Rief opened the item for public comments. Jim Mosher, a Newport Beach resident, expressed confusion over how the draft policy states it has been amended today when no amendments are proposed. Chair Rief closed public comments. Motion made by Chair Chase Rief, seconded by Secretary Dorothy Larson, and carried 5-0-0-0 to approve staff recommendations on Item 6 while changing “amended” to “reviewed.” AYES: Rief, Castro, Kramer, Larson, Murray NOES: ABSTENTIONS: 7. Circulation Policy (NBPL 12) Staff recommends that the Board of Library Trustees review and approve minor changes to Library Policy NBPL 12, Circulation Policy. Adult Services Coordinator Andrew Kachaturian reported the policy serves Library patrons well. In response to Secretary Larson’s inquiries, Mr. Kachaturian advised that there are no changes to the policy at this time but noted there may be a need for some down the road. 7 Board of Library Trustees Meeting January 21, 2025 Page 4 Some language was corrected two years ago and the pandemic-era policy modifications to delay fines have since expired. Chair Rief noted the language for this item also needs to be changed from “amended” to “reviewed.” Chair Rief opened the item for public comments, there were none. Motion made by Trustee Lauren Kramer, seconded by Secretary Dorothy Larson, and carried 5-0-0-0 to approve staff recommendations on Item 7 while changing “amended” to “reviewed.” AYES: Rief, Castro, Kramer, Larson, Murray NOES: ABSTENTIONS: 8. NBPL eBranch, Database, and Downloadable Services Update Staff will provide an update and review of the Library eBranch, database, and downloadable services. Library Services Manager Rebecca Lightfoot reported not much has changed over the past year. The database component is good with over 40 databases covering a wide variety of topics. Staff is pleased with eBook and audiobook circulation with numbers peaking during the pandemic and increasing annually since a 2021 falloff. She added the Southern California Digital Library Consortium, of which the Newport Beach Public Library was a founding member, continues to be successful, providing patrons with over $1 million worth of titles for an annual fee of just $10,000 paid by the Library. Newport Beach Public Library patrons are easily the most frequent OverDrive users. In response to Chair Rief’s inquiry, Ms. Lightfoot clarified the City’s Advantage Collection is reserved only for Newport Beach patrons and no other members of the Consortium. In response to Vice Chair Castro’s inquiries, Ms. Lightfoot confirmed the online materials are covered in the materials budget and clarified the Library spends $70,000 on its Advantage Collection while the Library’s portion of OverDrive’s Consortium Collection cost is $10,000. It is all housed under the materials umbrella in the budget. She clarified a portion of the $10,000 goes towards OverDrive’s annual costs of hosting the Libby app. She reported the Library buys new materials monthly for both the Advantage Collection and Consortium Collection responding to patron requests and noted there are a variety of challenges in balancing patron interests with publisher cost protocols. She noted the many complexities libraries have experienced in negotiating with publishing companies. Chair Rief lauded how high the City’s usage is compared to other cities, particularly when assessed on a per capita basis. He expressed concerns over forecasts for rapidly rising costs of audio books over the coming years. Chair Rief opened the item for public comments, there were none. 8 Board of Library Trustees Meeting January 21, 2025 Page 5 Chair Rief received and filed the report. 9. Library Activities Monthly update of library events, services, and statistics. Library Services Director Melissa Hartson reported the highlights from 2024. The Central Library celebrated its 30th anniversary by hosting an Open House. She noted that the Library conducted many successful community events over the past year and added programming for all audiences and age groups. She commended how the teen summer book club continued to meet on its own even after the summer program expired with the return to school. She thanked the Library Foundation and Friends of the Library for their financial contributions enabling programming. She reported the Library’s circulation and number of library card holders are both up from 2023. She clarified the next meeting for the Board of Library Trustees will be on Monday, February 24. In response to Trustee Kramer’s inquiry, Ms. Hartson reported the Library’s staff is working with the City’s Public Works Department on the redesign of the Balboa Branch, with the potential of being ready to accept construction bids in the fall. In response to Secretary Larson’s inquiry, Ms. Hartson clarified the meetings with Public Works and other City departments about the project are internal City staff meetings. She would happily provide an update on how the meetings are going. Chair Rief opened the item for public comments, there were none. Chair Rief received and filed the report. B. Monthly Reports 10. Library Foundation Liaison Report Trustee update of the most recently attended Library Foundation Board Meeting. Secretary Larson stated she was impressed by Chair Rief’s informative and useful presentation to the Foundation Board at its last meeting, commending the interaction it generated between the Trustees and the Foundation. She applauded Foundation Chief Executive Officer Jerold Kappel’s memorandum updating the Trustees and added the Library Live and Spotlight on Science programs are proving to be successful. She reported upcoming Spotlight on Science speakers will include seismologist Dr. Lucy Jones and gene-editing expert Dr. Grant MacGregor. Chair Rief reported he has adjusted his schedule so he can attend all the Foundation Board’s Meetings. He added the Foundation is openly looking for speaker suggestions. Chair Rief opened the item for public comments, there were none. Chair Rief received and filed the report. 9 Board of Library Trustees Meeting January 21, 2025 Page 6 11. Friends of the Library Liaison Report Trustee update of the most recently attended Friends of the Library Board Meeting. Trustee Murray reported the Friends of the Library are looking for book sale venues for 2025 due to a construction displacement. She added the organization recently received a $15,000 cash contribution and memberships are up 26% from last year. Chair Rief opened the item for public comments, there were none. Chair Rief received and filed the report. 12. Pals4pal Liaison Report Trustee update of the most recently attended Pals4pal Board Meeting. Vice Chair Castro stated there is nothing to report and noted Pals4pal’s upcoming dissolution. Chair Rief opened the item for public comments, there were none. Chair Rief received and filed the report. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS – Three Minutes per speaker Jim Mosher, a Newport Beach Resident, clarified his lengthy comment at the last meeting about collection development policy by stating there are mechanisms in place where the Trustee Board can review the Director’s policy decisions for review without involving the public. He encouraged doing this in the future. IX. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON-DISCUSSION ITEM) Trustee Kramer stated the Chair’s comments regularly made at the start of Board meetings should have their own agenda section. Chair Rief agreed. Secretary Larson reported the budget figuratively passes the smell test. Mr. Kappel reported the Foundation is just $1.1 million away from meeting its Witte Hall construction commitment and anticipates reaching that goal by December. X. ADJOURNMENT – 5:41 p.m. The next meeting will be February 24, 2025. 10 NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS JANUARY 2025 Comment # Comment Response Date Received Source of Comment Staff Member Staff Member Title Date Responded to Patron 1 01/02/2025 Email Rebecca Lightfoot Library Services Manager 01/02/2025 2 01/07/2025 Comment Card Annika Helmuth Branch & Youth Services Coordinator 01/07/2025 3 01/07/2025 Comment Card Rebecca Lightfoot Library Services Manager 01/08/2025 4 01/08/2025 Email Annika Helmuth Branch & Youth Services Coordinator 01/09/2025 5 01/09/2025 Email Rebecca Lightfoot Library Services Manager 01/10/2025 I am looking to work here at this library. I couldn't find the page where you apply to work here, so I figured I would just email you directly. If you wish to contact me about applying here, please respond to this email or call me at ... Thank you for taking your time to speak with me. Thank you. Thank you for your interest in working for the Library! All our job openings are posted on the City’s website here ... You can also fill out a job interest card on the City’s website to be notified by email whenever a new job in the Library is posted ... I hope that helps! Please let me know if you have any other questions. Thank you. I have tried twice this week to scan in a document and email it to myself at Mariners Library. I have not received either of these documents. I have used this service in the past and it worked. I would appreciate any help you can offer about this. Thank you. I am sorry to hear you are having difficulties with the scanner at the Mariners Branch. I spoke with staff at the Branch, and it sounds like the scanner is working as expected. However, there are a few reasons the email may not be going through. Some mailboxes filter out automated emails and others may automatically send automated emails to spam. Some mailboxes also have a capacity threshold and may not be able to receive any new mail. Is it possible something changed with your email settings recently? I also reached out to the City’s IT department to have them investigate. The next time you visit, please check with staff as they may have a workaround solution. Thank you for taking the time to share your experience and we hope that we can meet your needs on a future visit. Please don’t hesitate to reach out with any further questions or concerns. Cleaning service is not cleaning computers and cubicles, nor chairs. Everything is visibly dirty, sticky, etc. Thank you for taking the time to share you feedback with us through a comment card at the Mariners Branch Library. We value your input as it helps us improve our services and provide the best experience possible. We are working with our janitorial service to ensure that the facility is regularly cleaned and that these issues are looked after in a timely manner. Again, we are grateful for your feedback, and we hope that we can meet your needs on a future visit. Please don’t hesitate to reach out with any further questions or concerns. [I suggest adding] a projector suitable for screening movies in a backyard. Would be a nice family/community addition. Thank you for taking the time to fill out a comment card. We appreciate your feedback and suggestions for improving services and are always on the lookout for new things to add to enhance what we offer. We will discuss adding a portable projector to our Tech Toys collection. Please don’t hesitate to reach out with any questions or comments and thank you again. I recently called your library and was informed that you might be the best person to connect with regarding a potential collaboration with NAMI Orange County (NAMI OC). NAMI OC is the largest affiliate of the National Alliance on Mental Illness in California, and we are dedicated to providing free mental health resources to the community. In addition to our 24/7, 365 Warmline, which offers confidential and free emotional support and mental health guidance, we also provide over 25 educational and support programs designed to empower individuals and families with knowledge and resources. We would love to have our Clinical Director ... join one of your meetings or events to share more about these no-cost resources and explore how we can support your patrons. Would you be open to discussing this opportunity? If so, please let me know a convenient time for a quick call or meeting. I’d be happy to provide more details or work with your schedule to make this happen. Thank you for considering this opportunity to bring valuable mental health support to the community. I look forward to hearing from you soon. Thank you for reaching out. We appreciate everything you are doing, but we are unable to partner with you at this time. The City has a contract with another agency for this type of assistance. Take care. 11 NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS JANUARY 2025 Comment # Comment Response Date Received Source of Comment Staff Member Staff Member Title Date Responded to Patron 6 01/10/2025 Comment Card Rebecca Lightfoot Library Services Manager 01/10/2025 7 01/13/2025 Comment Card Annika Helmuth Branch & Youth Services Coordinator 01/13/2025 8 01/14/2025 Email Andy Kachaturian Adult Services Coordinator 01/14/2025 9 01/15/2025 Email Rebecca Lightfoot Library Services Manager 01/15/2025 10 01/17/2025 Email Andy Kachaturian Adult Services Coordinator 01/17/2025 11 01/18/2025 Email Andy Kachaturian Adult Services Coordinator 01/21/2025 This is a note for someone who can update the banner on your website. I just wanted to let you know the notice on your website saying you will be closed on Jan. 20th says Martin King Luther, Jr. instead of Martin Luther King, Jr. so that you can update it. Thanks! Thank you so much for letting us know. I have fixed that error on the website. Take care. I have a library card and recently went to the library and asked for information about how to renew my passport as an adult. I was told to go to the website to make reservations because that's the only way to make an appointment. I am having a hard time figuring out how to do this, and would appreciate any help I could get. Thank you. Please accept my apologies for the incomplete information you received. Here is the link to make a passport appointment at the Central library ... Please click “To view availability and schedule a Passport appointment online, visit our Bookings page.” This will take you to our online scheduler. If you prefer, we can make an appointment for you. Please call our direct number: 949-717-3831. Please do not hesitate to reach out for assistance. We are looking to donate many books from my parent's house. I estimate probably at least 100 books. These range from basic paperbacks, to hardcover novels, coffee table books, etc. Is this something the library would be interested in, and if so, what would be the process of donating those? If not, do you have a suggestion of who/where to donate books? Thank you for thinking of the library. We do have a Friends of the Library bookstore located at the Central Library on Avocado that will be happy to assist you. I would recommend contacting them by phone to arrange a time for a larger drop off. Their phone number is 949-759-9667 and they are open Monday- Saturday from 10:30 a.m.-3.p.m. They also have helpful information regarding donations on their webpage located here ... Best regards. I am writing to you because I checked out a state park pass last week and was told that I could return the pass by midnight today. However, it says the library closed at 6 today. I am very sorry but I will bring the pass first thing tomorrow morning. Thank you for letting us know and for returning the park pass. We do have exterior book returns at each location that you can always use after hours in a situation like this, but we certainly appreciate your diligence in trying to return items on time. Have a great day. Please monitor temperature. It's freezing in here today! [It's a] waste of resources and taxpayer dollars. Thank you. Thank you for sharing your concerns about the temperature at the Mariners Branch Library. We understand the importance of a comfortable environment for our patrons. The HVAC system settings are designed to ensure the building operations as efficiently as possible. These temperature ranges are predetermined by our HVAC vendor with the hope to achieve a consistent environment for all patrons. I encourage you to let staff know if you need assistance finding a more comfortable spot in the building. We value your feedback and please don’t hesitate to reach out with any further comments or questions. [I like] the staff. They are great, responsive, respectful, kind, and the list goes on. You are blessed to have them. They are exceptional. I would like to see more authors, especially new writers. Why I submitted this card--you need more signs to "slow down" because it is dangerous driving in and out of the structure. Please, please, please. Thank you for taking the time to provide feedback at the Central Library. We appreciate your kind words of praise, and I will pass them along to staff. I will pass along your suggestion regarding signage leaving the parking structure to the City’s Public Works department. If you have any other comments or questions, please don’t hesitate to reach out. Thank you again. 12 NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS JANUARY 2025 Comment # Comment Response Date Received Source of Comment Staff Member Staff Member Title Date Responded to Patron 12 01/23/2025 Email Rebecca Lightfoot Library Services Manager 01/24/2025 13 01/27/2025 Email Camille Escareal-Garcia Cultural Arts Assistant 01/27/2025 14 01/31/2025 Email Melissa Hartson Library Services Director 01/31/2025 I’m ... from Class Action U, and I recently came across the insightful financial information you shared ... I was wondering if you’d be open to adding a new resource to that page. Unfortunately, no matter how cautious we are, personal data is always at risk of being compromised in a breach. These incidents come with significant costs, from notification expenses and legal fees to regulatory fines. Beyond the financial toll, breaches can erode customer trust, damage reputations, and hurt business. Taking immediate steps like updating passwords and keeping an eye on financial accounts can help reduce the impact. We’ve created a guide that details the key actions to take after a data breach: What to Do After a Data Breach - classactionu.org/data-breach/what-to-do/. Our mission is to equip people with up-to-date information on class action suits and data breaches. I believe our guide could be a valuable addition to your page, and I’d love for you to consider linking to it. If you do not want to receive anymore emails from me, please reply letting me know you're not interested. Thank you so much for your time. Have a great day... Thank you for your correspondence and thinking of the Library. However, the Library is not currently interested in adding a data breach resource guide to its website. Best regards. I am wondering if the library can connect me to local literary agents and publishers in Newport Beach. Thank you. The Library has several resources for finding literary agents and publishers. There aren’t many that are quite that local, but if you’re willing to broaden your search, you might find these books helpful: “The Writer’s Market” [and] “Jeff Herman’s Guide to Book Publishers, Editors, and Literary Agents.” You can also try searching our A to Z and Reference Solutions databases. If you do an Advanced Business search, you can type in “literary agents” as a keyword and narrow down the geographical location. I hope that helps. Please feel free to stop by or call any of our four library locations and a librarian would be more than happy to help you find these resources. Thank you. Can I get details on the annual arts competition in Newport Beach, CA? The Newport Beach Art Exhibition is a juried competition where artists will have the opportunity to show and sell their artwork. In its 58th year, the event will take place on Saturday, June 28, 2025, at the Newport Beach Civic Center (100 Civic Center Dr., Newport Beach 92660) from 1-5 p.m. If you are interested in applying, the call for entries will open on March 3 and will close on May 9. Please note that you will need to make a free account on CallforEntry.org to submit your artwork. Artists can submit up to two works - $35 for one artwork and $50 for the second. Please let me know if you have any further questions about this art event, I’m more than happy to assist. 13 LIBRARY EXPENDITURES FY 2024-25 (February 3, 2025) ACCOUNT DESCRIPTION ORIGINAL APPROP REVISED BUDGET MONTHLY EXPENDED YTD 2024-25 EXPENDED AVAILABLE BUDGET YTD 2-24-25 % EXPENDED YTD 2023-24 EXPENDED I SALARY & BENEFITS SALARY FULL-TIME REGULAR 3,346,020 3,346,020 487,892 1,770,961 1,575,059 52.9%1,735,737 SALARY PART-TIME 1,419,780 1,459,640 68,614 547,713 911,926 37.5%504,028 BENEFITS 2,305,496 2,459,924 205,014 1,306,805 1,153,119 53.1%1,301,813 SALARY & BENEFITS TOTAL 7,071,297 7,265,584 761,521 3,625,479 3,640,104 49.9%3,541,578 II MAINT & OPERATION PROFESSIONAL SERVICE*215,453 215,453 35,917 108,493 106,960 50.4%129,688 UTILITIES 383,009 383,009 39,540 211,362 171,647 55.2%227,754 PROGRAMMING 2,000 2,500 41 1,220 1,280 48.8%2,584 SUPPLIES**82,800 82,800 10,964 54,927 27,873 66.3%47,010 LIBRARY MATERIALS 669,740 690,424 55,569 519,196 171,228 75.2%552,931 FACILITIES MAINTENANCE 248,450 271,455 39,034 136,538 134,916 50.3%138,274 TRAINING AND TRAVEL 10,681 10,681 125 2,803 7,878 26.2%2,433 GENERAL OPERATING EXPENSES***24,202 28,202 2,369 25,520 2,682 90.5%14,211 PERIPHERALS & SOFTWARE 5,000 5,000 151 151 4,849 3.0%28 INTERNAL SERVICE FUNDS 1,849,173 1,704,825 159,228 994,481 710,344 58.3%987,814 OFFICE EQUIPMENT 2,000 2,000 64 64 1,936 3.2%379 MAINT & OPERATION TOTAL 3,492,508 3,396,349 343,003 2,054,756 1,341,593 60.5%2,103,107 LIBRARY BUDGET TOTAL 10,563,804 10,661,932 1,104,523 5,680,235 4,981,697 53.3%5,644,685 *PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE **INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES ***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE 14 Previous Agenda Date Scheduled Agenda Date Ongoing Ongoing Feb 26, 2024 Feb 24, 2025 Feb 26, 2024 Feb 24, 2025 Mar 18, 2024 Mar 17, 2025 Apr 15, 2024 Apr 21, 2025 Apr 15, 2024 Apr 21, 2025 May 20, 2024 May 19, 2025 May 20, 2024 May 19, 2025 May 20, 2024 May 19, 2025 Jul 15, 2024 Jun 16, 2025 Jun 17, 2024 Jun 16, 2025 Jul 15, 2024 Jul 21, 2025 Jul 15, 2024 Jul 21, 2025 Aug 19, 2024 Aug 18, 2025 Aug 19, 2024 Aug 18, 2025 Sep 16, 2024 Sep 15, 2025 Oct 21, 2024 Oct 20, 2025 Oct 21, 2024 Oct 20, 2025 Nov 18, 2024 Nov 17, 2025 Jan 21, 2025 Jan 20, 2026 LAST REVIEWED Feb 21, 2023 NBPL 8 Display and Distribution of Materials Policy Feb 24, 2025 Apr 17, 2023 NBPL 13 Study Rooms/Charles Sword Meeting Room Policy Mar 17, 2025 Jun 19, 2023 NBPL 4 Children in the Library Policy Jun 16, 2025 Aug 21, 2023 NBPL 14 The Friends Meeting Room Aug 18, 2025 Dec 11, 2023 NBPL 10 Laptop Borrowing Policy Dec 15, 2025 Mar 18, 2024 NBPL 3 Library Gift and Donor Policy Mar 16, 2026 Jun 17, 2024 NBPL 2 Collection Development Policy Jun 15, 2026 Jul 15, 2024 CC I-1 Library Services Policy (Council Policy I -1)Jul 20, 2026 Sep 16, 2024 NBPL 9 Expressive Use Areas Sep 21, 2026 Nov 18, 2024 NBPL 1 Library Use Policy Nov 16, 2026 Nov 18, 2024 NBPL 6 Media Lab Use Policy Nov 16, 2026 Nov 18, 2024 NBPL 7 Sound Lab Use Policy Nov 16, 2026 Jan 21, 2025 NBPL 12 Circulation Policy Jan 19, 2027 Jan 21, 2025 NBPL 5 Internet Use Policy Jan 19, 2027 Jan 21, 2025 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 19, 2027 BOARD OF LIBRARY TRUSTEES MONITORING LIST Policy Review (See List Below) Branch Update - Mariners Review Holidays / Meeting Schedule Performance Review of Library Services Director (Closed Session) Annual Budget - Preliminary Review Information Technology Update Marketing Update & Social Networking Update Media Lab Update Proposed Library Closures for Winter Holidays Newport Beach Public Library eBranch, Database and Downloadable Services Review Annual Budget - Approval Library Material Selection Branch Update - CDM AGENDA ITEM POLICY REVIEW Adult and Reference Services Update Branch Update - Balboa Literacy Program Update Youth Services Update Election of Board of Library Trustees Officers/Trustee Liaisons Arts & Cultural Update Financial Report Comparison of Beginning Budget to End of the Year Amended Budget 15 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT February 24, 2025 Agenda Item No. 5 RECOMMENDATION: Staff requests that the Board of Library Trustees review Library Policy NBPL 8, Display and Distribution of Materials. DISCUSSION: The Newport Beach Public Library has areas for the distribution and display of informational materials provided by various governmental agencies available to Library patrons. The Library provides space at all locations for the display of these materials. The current policy limits the display of materials to Newport Beach Public Library programs and resources, materials from our designated support groups, City-sponsored events, and municipal, county, state, and federal government entities. Library staff manages the designated display areas at all four locations. The display spaces at each Library location serve as an effective area for government information and a useful amenity for patrons. Staff recommends no changes to the policy and one revision to the review timeline to be consistent across all Library policies. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). on, ATTACHMENT A: Display and Distribution of Materials (NBPL 8) – original ATTACHMENT B: Display and Distribution of Materials (NBPL 8) – red-lined ATTACHMENT C: Display and Distribution of Materials (NBPL 8) – revised TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Display and Distribution of Materials Policy (NBPL 8) 16 1 NBPL 8 Display and Distribution of Materials The purpose of this policy is to establish standards concerning the use of the areas officially designated for the display and distribution of materials at the Newport Beach Public Central Library and, to the extent established, any similar shelves in any Library branch. The Newport Beach Public Library makes available shelves for the display and distribution of materials for Library patrons to obtain information provided by various governmental agencies. Central Library and the three branch locations each have a designated area for the display and distribution of materials in the Library. The following are the guidelines established by the Board of Library Trustees for the use of these shelves: A.The materials to be given away must be in brochure, pamphlet, flyer, and/or business card formats, and must not exceed 8.5" x 14" in size. B.No materials provided by any non-governmental agency will be permitted on the designated shelves. Acceptable materials for dissemination on the shelves include Library information and announcements from City-designated Library support groups; City-sponsored programs and events; and materials from other governmental agencies – e.g. City, County, State, and Federal information; and information and instructional materials from schools in the Newport Beach area (“school” is defined by the California Department of Education at http://www.cde.ca.gov/ds/si/ds/dos.asp). C.All items placed on the designated shelves should be approved by the Adult Services Coordinator or their designee at Central Library and the Branch Librarians or their designee at the branch locations. The Library Services Manager should be consulted if there is doubt about the suitability of a particular item. Library staff is responsible for placing the materials on the designated shelves and removing outdated material. The provider may furnish any display holder it desires for its materials so long as the display holder is of an appropriate size, shape, and material and that there is sufficient display space for materials received. D.The Library is not responsible for the damage, theft, or loss of any materials or display holders. E.Other than materials provided by the City of Newport Beach or the Library, no materials intended to be given to or seen by the public may be placed by any person or entity in any lobby area, other shelves, desks or tables, or anywhere else in any of the Libraries. F.Library staff has the right to remove and dispose of any materials that fail to meet these standards in any way. The Library is not responsible for returning undistributed materials. Adopted – February 17, 2015 Amended - February 17, 2015 Reaffirmed - February 19, 2019 Amended - February 16, 2021 ATTACHMENT A 17 2 Amended – February 21, 2023 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on February 21, 2023. 18 1 NBPL 8 Display and Distribution of Materials The purpose of this policy is to establish standards concerning the use of the areas officially designated for the display and distribution of materials at the Newport Beach Public Central Library and, to the extent established, any similar shelves in any Library branch. The Newport Beach Public Library makes available shelves for the display and distribution of materials for Library patrons to obtain information provided by various governmental agencies. Central Library and the three branch locations each have a designated area for the display and distribution of materials in the Library. The following are the guidelines established by the Board of Library Trustees for the use of these shelves: A.The materials to be given away must be in brochure, pamphlet, flyer, and/or business card formats, and must not exceed 8.5" x 14" in size. B.No materials provided by any non-governmental agency will be permitted on the designated shelves. Acceptable materials for dissemination on the shelves include Library information and announcements from City-designated Library support groups; City-sponsored programs and events; and materials from other governmental agencies – e.g. City, County, State, and Federal information; and information and instructional materials from schools in the Newport Beach area (“school” is defined by the California Department of Education at http://www.cde.ca.gov/ds/si/ds/dos.asp). C.All items placed on the designated shelves should be approved by the Adult Services Coordinator or their designee at Central Library and the Branch Librarians or their designee at the branch locations. The Library Services Manager should be consulted if there is doubt about the suitability of a particular item. Library staff is responsible for placing the materials on the designated shelves and removing outdated material. The provider may furnish any display holder it desires for its materials so long as the display holder is of an appropriate size, shape, and material and that there is sufficient display space for materials received. D.The Library is not responsible for the damage, theft, or loss of any materials or display holders. E.Other than materials provided by the City of Newport Beach or the Library, no materials intended to be given to or seen by the public may be placed by any person or entity in any lobby area, other shelves, desks or tables, or anywhere else in any of the Libraries. F.Library staff has the right to remove and dispose of any materials that fail to meet these standards in any way. The Library is not responsible for returning undistributed materials. Adopted – February 17, 2015 Amended - February 17, 2015 Reaffirmed Reviewed - February 19, 2019 Amended - February 16, 2021 ATTACHMENT B 19 2 Amended – February 21, 2023 Reviewed – February 24, 2025 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on February 21, 202324, 2025. 20 1 NBPL 8 Display and Distribution of Materials The purpose of this policy is to establish standards concerning the use of the areas officially designated for the display and distribution of materials at the Newport Beach Public Central Library and, to the extent established, any similar shelves in any Library branch. The Newport Beach Public Library makes available shelves for the display and distribution of materials for Library patrons to obtain information provided by various governmental agencies. Central Library and the three branch locations each have a designated area for the display and distribution of materials in the Library. The following are the guidelines established by the Board of Library Trustees for the use of these shelves: A.The materials to be given away must be in brochure, pamphlet, flyer, and/or business card formats, and must not exceed 8.5" x 14" in size. B.No materials provided by any non-governmental agency will be permitted on the designated shelves. Acceptable materials for dissemination on the shelves include Library information and announcements from City-designated Library support groups; City-sponsored programs and events; and materials from other governmental agencies – e.g. City, County, State, and Federal information; and information and instructional materials from schools in the Newport Beach area (“school” is defined by the California Department of Education at http://www.cde.ca.gov/ds/si/ds/dos.asp). C.All items placed on the designated shelves should be approved by the Adult Services Coordinator or their designee at Central Library and the Branch Librarians or their designee at the branch locations. The Library Services Manager should be consulted if there is doubt about the suitability of a particular item. Library staff is responsible for placing the materials on the designated shelves and removing outdated material. The provider may furnish any display holder it desires for its materials so long as the display holder is of an appropriate size, shape, and material and that there is sufficient display space for materials received. D.The Library is not responsible for the damage, theft, or loss of any materials or display holders. E.Other than materials provided by the City of Newport Beach or the Library, no materials intended to be given to or seen by the public may be placed by any person or entity in any lobby area, other shelves, desks, or tables, or anywhere else in any of the Libraries. F.Library staff has the right to remove and dispose of any materials that fail to meet these standards in any way. The Library is not responsible for returning undistributed materials. Adopted – February 17, 2015 Amended - February 17, 2015 Reviewed - February 19, 2019 Amended - February 16, 2021 ATTACHMENT C 21 2 Amended – February 21, 2023 Reviewed – February 24, 2025 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on February 24, 2025. 22 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT February 24, 2025 Agenda Item No. 6 RECOMMENDATION: Staff requests that the Board of Library Trustees review and approve the preliminary Library operating budget for Fiscal Year 2025-26. DISCUSSION: Section 708. Board of Library Trustees. Powers and Duties. There shall be a Board of Library Trustees consisting of five members which shall have the power and duty to: (c)Consider the annual budget for library purposes during the process of its preparation and make recommendations with respect thereto to the City Council and City Manager. In accordance with the above statement, staff has prepared the proposed FY 2025-26 operating budget for the Library Services Department. The Library will meet with Assistant City Managers Tara Finnigan and Seimone Jurjis to review the following program enhancement requests. In the next fiscal year, Public Works is taking over the day-to-day maintenance of the four libraries. As a result, the Facilities Maintenance Technician position will move to their division. The Library is asking for $64,086 for two new part-time Clerk II positions to handle the non-building related duties of the current Facilities Maintenance Technician, such as daily deliveries of library materials, interoffice mail, moving supplies between the facilities and concierge locations, and preparing room set ups for events. The Library is requesting to reclassify a Librarian III position into a paraprofessional position. This new position will be the Circulation Coordinator. Working with the Finance Department, staff anticipate a salary savings of $40,612 because this position will not require a master’s degree in library science. Library staff has requested reallocating the savings into Maintenance and Repairs to cover ongoing costs associated with the facility and services that will not transfer to Public Works, such as furniture repair and increasing our annual budget for Special Event Liability Insurance due to increased costs associated with the new City approved insurance vendor. Three budgets are impacted by the transfer of funds to Public Works: Professional Services, which includes our janitorial contract; Supplies, which includes building and janitorial supplies; and Facilities TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Library Services Manager TITLE: Annual Budget – Preliminary Review 23 Annual Budget – Preliminary Review February 24, 2025 Page 2 Maintenance. The Library will still be responsible for some aspects of maintenance, but the proposed budget has been reduced. At the November 12, 2024, City Council meeting, the Council approved a three-year exhibition period for future phases of the Sculpture Exhibition. Moving from a two-year to a three-year phase increases the total budget from $135,000 to $214,080 for two out of the three years, with no funds needed for the third year. This will result in a savings of $90,840 over the three years due to the decreased frequency of installing and deinstalling phases on an annual basis. Staff is requesting an additional $79,080 to fund Phase X of the Sculpture Exhibition in the Cultural Arts Division. Funding allows the public to enjoy each phase of the Sculpture Exhibition for a longer period. Funding also provides an opportunity to increase artist honorariums, which would serve as an incentive for a variety of accomplished artists to commit their pieces to an additional year of exhibition. Revenue projections for FY 2025-26 remain similar to the previous year. The Library anticipates service levels and patron patterns will continue on a similar trajectory as the current fiscal year. Staff are seeing a continued high volume of patrons applying for passports as well as taking advantage of the Library’s test proctoring service and anticipate revenues in those categories increasing. The Library will cease offering Notary services after July 1, 2025, due to the high cost of certifying and insuring the Notary staff versus the small amount of revenue the Library has taken in over the past four years the service has been offered. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A: Proposed Budget FY 2025-26 ATTACHMENT B: Revenue Projection FY 2025-26 24 ATTACHMENT A PROPOSED BUDGET FY 2025-26 LIBRARY SERVICES ACCOUNT DESCRIPTION FY 2025-26 PROPOSED BUDGET FY 2024-25 ORIGINAL APPROPRIATION I SALARY & BENEFITS SALARY FULL-TIME REGULAR 3,426,310 3,346,020 SALARY PART-TIME 1,546,917 1,419,780 BENEFITS 2,386,783 2,305,496 SALARY & BENEFITS TOTAL****7,360,010 7,071,297 II MAINT & OPERATION PROFESSIONAL SERVICE*6,488 215,453 UTILITIES 391,004 383,009 PROGRAMMING 2,000 2,000 SUPPLIES**16,000 82,800 LIBRARY MATERIALS 669,740 669,740 FACILITIES MAINTENANCE 85,800 248,450 TRAINING AND TRAVEL 10,681 10,681 GENERAL OPERATING EXPENSES***27,274 24,202 PERIPHERALS 4,500 5,000 INTERNAL SERVICE FUNDS 1,851,818 1,849,173 OFFICE EQUIPMENT 2,000 2,000 MAINT & OPERATION TOTAL 3,067,305 3,492,508 LIBRARY BUDGET TOTAL ****10,427,315 10,563,804 *PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE **INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES ***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE ****SALARY & BENEFITS UNAVAILABLE AT TIME OF REPORT 1 25 PROPOSED BUDGET FY 2025-26 CULTURAL ARTS ACCOUNT DESCRIPTION FY 2025-26 PROPOSED BUDGET FY 2024-25 ORIGINAL APPROPRIATION PROFESSIONAL SERVICE 237,080 158,000 CITY GRANTS 30,000 30,000 PROGRAMMING 60,500 60,500 MAINTENANCE 4,248 4,248 GENERAL OPERATING EXPENSES 2,340 2,340 CULTURAL ARTS BUDGET TOTAL 334,168 255,088 2 26 ATTACHMENT B REVENUE PROJECTION FY 2025-26 ACCOUNT DESCRIPTION FY 2024-25 ORIGINAL FY 2024-25 ACTUAL FY 2025-26 PROJECTION CALIF LITERACY CAMPAIGN 0 41,935 0 COPIES/PLANS/SPECS/MISC 6,000 19,075 9,000 EXAM PROCTOR FEES 2,500 2,616 3,500 LIBRARY FINES 40,000 19,587 40,000 PASSPORT EXECUTION FEE 28,000 13,790 30,000 PASSPORT PHOTOS 12,000 7,200 14,000 PRIVATE DONATIONS/CONTRIBUTIONS 0 15,737 0 PRIVATE REFUNDS & REBATES 5,000 4,643 8,000 SALE OF MAPS & PUB 900 351 800 SLS GRANT FUND OC LIBRARY 0 4,399 0 VIDEOPLAN RENTAL 1,200 337 1,000 NOTARY SERVICES 100 45 0 LIBRARY ADMIN TOTAL 95,700 129,715 106,300 FRIENDS OF THE LIBRARY 0 200,000 0 NEWPORT BEACH PUBLIC LIBRARY FOUNDATION 0 40,000 0 TOTAL AS OF JANUARY 30, 2025 369,715 27 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT February 24, 2025 Agenda Item No. 7 RECOMMENDATION: Staff will present the annual report on the activities of the Cultural Arts Division. DISCUSSION: The Cultural Arts Division of the Newport Beach Public Library, with guidance and support from the City Arts Commission (CAC), hosts a variety of programs and events that are culturally enriching for residents and visitors of Newport Beach. The CAC acts in an advisory capacity to the City Council in all matters pertaining to artistic, aesthetic, historical, and cultural aspects of the City. Cultural activities are ongoing throughout the year and include the coordination of revolving art exhibitions at Central Library, the Sculpture Exhibition in Civic Center Park, the annual Newport Beach Art Exhibition, Concerts on the Green, and a variety of other arts events. The division includes one staff member, Cultural Arts Assistant Camille Escareal-Garcia, who provides administrative assistance for the program. In 2024, Cultural Arts presented the following programming: Concerts on the Green Three concerts were held in Summer 2024 with hundreds of residents and guests in attendance at each performance. Featured bands were Radio Rebels, Wilbury Super Group, and AbSOULute. Concerts took place on the Civic Center Green. Attendees were able to purchase food from onsite food truck vendors. Children’s activities included face painting and balloon animal artists, which rounded out the family- friendly events. Exhibits in the Central Library The CAC maintains exhibit space at the Central Library. The Lobby Gallery has approximately 38 feet of linear wall space designed for two-dimensional pieces of art. Additionally, artists may apply to exhibit three-dimensional works in two display cabinets. The CAC’s Art in Public Places Ad Hoc Subcommittee meets periodically to review artist's submissions for exhibit in the Lobby Gallery. Six artists’ works were displayed in the Lobby Gallery during 2024. Artists are currently booked for exhibition into 2026. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Arts and Culture Update 28 Arts and Culture Update February 24, 2025 Page 2 Marina Park Concert In October, residents and guests enjoyed the annual Concert at Marina Park, which featured jazz and swing tribute band Jerry Costanzo and his Gotham City Swingers. Newport Beach Art Exhibition The CAC presents an annual juried art show, the Newport Beach Art Exhibition. Residents and guests attend the exhibition to view and purchase original paintings, photography, and sculptures created by regional artists. A portion of the proceeds from the one-day exhibit benefit Newport Beach arts programs. The 57th Annual Newport Beach Art Exhibition took place in June 2024. The event featured 233 pieces of artwork by 138 artists. Attendees of the one-day juried art show enjoyed visiting with local artists and hearing live music with refreshments available in the Pavilion on the Civic Center Green. Children’s art activities were also offered to allow young artists an opportunity to express their own artistic creativity. Newport Beach Arts Foundation The Newport Beach Arts Foundation, a private non-profit 501(c)(3) organization, is dedicated to supporting the purposes and objectives of the arts programs of the City of Newport Beach. Their annual Art in the Park fine arts and artisans fair took place in September 2024. Residents and visitors had the opportunity to interact with a myriad of artists who were exhibiting and selling their original art and fine crafts. Cultural Arts Grants Each year, the City of Newport Beach awards grants to arts organizations, enabling them to expand arts programs offered to the local community. The following arts organizations received Cultural Arts grants in 2024: • Backhausdance: $4,000 Backhausdance used their grant to present a dance education partnership program called Dance Expressions: Creativity and Choreography, which was held at three different schools in the Newport- Mesa Unified School District. • Balboa Island Improvement Association: $3,000 The Balboa Island Improvement Association was granted funding for the Balboa Island Classical Concert Series, held at St. John Vianney Chapel and Balboa Park on Agate. • Baroque Music Festival: $4,500 The Baroque Music Festival used their grant funds to bring three vocal soloists and a trumpet soloist from across the country to Newport Beach for the 44th season finale, All the Pleasures! Funds also facilitated workshops by Festival musicians at local schools. 29 Arts and Culture Update February 24, 2025 Page 3 • Pacific Chorale: $5,000 Pacific Chorale’s chamber choir presented three performances at Our Lady Queen of Angels Church, featuring Handel’s Israel in Egypt and Carols by Candlelight. • Pacific Symphony: $3,500 The Pacific Symphony used their grant to fund the Class Act Music Education program at Newport Coast Elementary School. This program placed union musicians into the school for students to receive music instruction. • South Coast Repertory: $5,000 South Coast Repertory utilized the grant funds for the Theatre for Young Audiences free school-day matinee performances of Alice in Wonderland for students. Sculpture Exhibition in Civic Center Park The CAC presented Phase IX of the Sculpture Exhibition in Civic Center Park, with the grand opening ceremony held the same day as the Newport Beach Art Exhibition. In November 2024, the City Council approved changing the exhibition period from two years to three years for currently installed Phases VIII and IX and future phase installations. Student Art Exhibition The Newport Beach Student Art Exhibition features artwork created by pre-K through 12th grade students. A total of 111 young artists participated in the 2024 program. Accepted artwork was displayed at the Central Library in April and May. A ceremony recognizing first through third place and honorable mention winners, was held during the CAC’s June 2024 regular meeting. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). 30 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT February 24, 2025 Agenda Item No. 8 DISCUSSION: The Newport Beach Public Library (Library) offers a Summer Reading Program (SRP) for children ages 0- 12 each year. Children’s SRP is a fun and engaging program that spans several weeks during the summer and encourages the community to visit and use library resources and services. Driven by patron demand, the 2025 Children’s SRP is increasing from seven weeks to eight weeks, beginning on Saturday, June 7 and ending on Saturday, August 2. In partnership with iRead Reading Programs, this year’s Children’s SRP theme is Level up at Your Library, a play-based theme. According to iRead: “Level Up at Your Library is an all-ages summer reading program based around puzzles and games. Whether you’re playing with STEM concepts or gamifying your reading logs, learning to play chess or how to code video games, iREAD 2025: Level Up at Your Library reminds us that libraries are not just a space for knowledge, they are a space for fun!” Children’s SRP incorporates two primary elements: a reading challenge and free family events. These two components make up the collective “Summer Reading Program.” The Children’s SRP Reading Challenge (Challenge) is intended for both early-learners (ages 0-5) and students in grades K-6. Children may read on their own or have someone read to them. Children and their parents log minutes read in Beanstack, complete bonus activities, and write book reviews to earn prizes. Paper materials are available for those who prefer. Challenge participants earn rewards and prizes as they participate. These include prize books and small prizes of their choice, surprise rewards (like prize drawings), completion prizes, and public recognition for participating. New this year, children who complete the Challenge will be recognized at a closing achievement ceremony at the Central Library. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Annika Helmuth, Branch and Youth Services Coordinator TITLE: Children’s Summer Reading Program Update 31 Children’s Summer Reading Program Update February 24, 2025 Page 2 In addition to the Challenge, Children’s SRP also includes programs for children and their families. This year, the Library is offering the following entertaining and interactive programs: Megan the Bubbleologist - Bubble Show This one-of-a-kind bubble-show includes amazing tricks and bubbles of all shapes and sizes. Set to kid-friendly music, Megan explores the world of Bubbleology with over 20 years of performing experience! Wild Wonders - Walk on The Wild Side Animals and science come ALIVE in your library with animal ambassadors found all over the world! Meet kinkajous, porcupines, alligators and more while learning their important role in nature. Michael Rayner - The Found Object Juggling Show Michael’s show has been described as “preposterous brilliance” and “whacky jugglement,” a combination of hilarious tricks and stunts with uproarious stand-up. His signature trick is spinning a Burger King cheeseburger. Kyle Tiernan's Draw-Along Your school aged children (ages 5-12) and their families will complete three refrigerator-ready, kid-friendly drawings during this interactive, how to draw library show. All supplies included! Kids Imagine Nation - SUMMER OF FUN Summer of Fun is a dinosaur themed show! Rachel, Aaron & Beatz the Robot decide to make this the best summer ever, and create their own, BRAND-NEW dinosaur. In order for them to do it though, they need to travel back in time to the time of the dinosaurs! Youth Services staff are also planning elevated and engaging staff-led programs to be offered at each location throughout the eight-week program. Children’s SRP marketing has begun with themed graphics and coordinating colors established as well as a “Save the Date!” campaign launched in upcoming City, Library, and community publications. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). 32 CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT February 24, 2025 Agenda Item No. 10 MELISSA HARTSON, LIBRARY SERVICES DIRECTOR Welcome to the Neighborhood On Saturday, January 25, Library Clerk Pam O’Connor and I attended an outreach event at OASIS Senior Center. We represented the Library at this informal gathering welcoming those who had been displaced by the recent Los Angeles County wildfires and who were staying in Newport Beach. We had nearly 30 attendees stop by our table and issued 11 new library cards during the 2-hour event. Among the visitors were families, realtors, representatives of local organizations, and residents. We were able to provide information and answer questions about Library resources and services. WHEELHOUSE LIST FOR LIBRARY TRUSTEES •Medicine in Our Backyard: Cardiovascular Disease Monday, February 24, 7 p.m. Friends Meeting Room, Central Library •Spotlight on Science: Unlocking the Genetic Code Wednesday, March 5, 7 p.m.. Friends Room, Central Library •“The [M] Factor” Film Screening with Q&A Tuesday, February 25, 6:30 p.m. Friends Room, Central Library •Sunday Musicale: Astral Mixtape Sunday, March 16, 3 p.m. Friends Room, Central Library •Library Live: Javier Zamora Thursday, February 27, 7 p.m. Friends Meeting Room, Central Library •Board of Library Trustees Meeting Monday, March 17, 5 p.m. City Council Chambers, Civic Center REBECCA LIGHTFOOT, LIBRARY SERVICES MANAGER Literacy We hired a new Department Assistant Jennifer Rusiecki, who went through two weeks of training and is transitioning well into Project Adult Literacy (PAL). Staff completed the California Library Literacy Services Mid-Year Report and held the first Volunteer Tutor Training of 2025. PAL had 12 new volunteers/tutors complete the six-hour training and will be joining the program in late February. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Report of January Library Activities – February 24, 2025 Meeting 33 Report of January Library Activities February 24, 2025 Page 2 PAL held a Literacy/Library tour for a group of ESL students from Mariners Church in Irvine. These students learned about PAL and toured= Central Library to familiarize themselves with the services offered. Each student signed up for a library card and some of them even signed up for PAL. We are hoping to continue building this partnership with Mariners Church’s ESL group and offer more tours in the future. Programming In January, the Library hosted the Storytellers Writing Workshop 3-part series. It was once again an impactful experience with participants eagerly attending each class. We also continued with two Writers Groups in January that were well attended. Our Sunday Musicale featured Duo Duoro, a harp and flute duo. They performed a beautiful program with much educational narration, which the audience seemed to appreciate. The program was well-received with 190 in attendance. Website Web Team added a link to the popular podcast, “Newport Beach in the Rearview Mirror”, to our About Newport Beach page on the Library’s website. ANNIKA HELMUTH, BRANCH AND YOUTH SERVICES COORDINATOR Branch Activities Mariners Branch (Mariners) hosted another BARK: Read to a Dog program this January. The program provided 39 children the opportunity to conduct their own storytimes by reading to friendly dogs. At Balboa Branch, a magical time was had by all at Fairy Tale Crafts. And at Corona del Mar Branch, the annual Stuffed Animal Sleepover was another success. Thirty-eight stuffed animals enjoyed a sleepover at the Library with the help of two teen volunteers who took photos of the overnight guests as they participated in coloring time, play time, storytime, and bedtime. Youth Services A cloudy January afternoon drew in approximately 40 participants for a particularly busy Board Game Saturday at the Central Library (Central). As the afternoon progressed, the room became busier with families who were happy to find a space for their kids to hang out on a cold day. One parent took the time to thank staff with the comment “With video games so accessible these days, we appreciate the Library for keeping board games relevant and fun for kids.” Middle Grade Book Club had a big group this month for their discussion of Front Desk by Kelly Yang. Staff regularly receive positive feedback from attending moms who love the program and enjoy reading the books along with their children. Central also hosted several popular afterschool events including BARK: Read to a Dog (49 participants); STEAM Lab (41 participants); and a Lunar New Celebration (58 participants). Class Visits Fifty enthusiastic first graders from Newport Coast Elementary and their adult chaperones visited Central late in the month. They toured the Children’s Room, reviewed library rules, listened to a story, and browsed the children’s collections. A glimpse of the Circulation department and its role in keeping the Library organized was a favorite moment. Many students asked great questions such as “Do you have Minecraft books?” (yes!) and “Can I sit in the Library by myself?” (an adult needs to be with a child at all 34 Report of January Library Activities February 24, 2025 Page 3 times). Before leaving, one of the students asked if she could have the Library’s address written down so her parents knew the directions to come here (she was planning to return the next day!). Students received free bus transportation and a complimentary book thanks to the Friends of the Library. Newport Coast was the final first-grade field trip of the school year rounding out visits from first graders at all eight Newport Beach public elementary schools. Outreach Youth Services staff supported Teen Services in attending the Corona del Mar High School Community Service Fair; hosting a Library tour for the Estancia High School English Language Development students; and leading student database instruction for Ensign Middle School Study Skills students. Personnel New part-time Library Assistant Anthony Duhamel started regular Monday coverage at Mariners this month. ANDREW KACHATURIAN, ADULT SERVICES COORDINATOR Teen Services The Young Adult Advisory Council met on January 8. Thirteen members were present. During their meeting, they discussed their current film and book interests and created vision board collages to express their goals for the new year. They also made Valentine’s Day cards for seniors to spread happiness for the coming holiday. Library staff also performed outreach for teens at three events during January: •On January 10 at Corona del Mar High School, staff presented library brochures and presented volunteering opportunities, speaking to 65 students. •On January 15, the Library hosted 40 English Language Development students at the Central Library for a tour, scavenger hunt, and tutorial on using Libby (eBooks). •On January 22, staff visited Ensign Middle School to present information on library services and databases. There were 15 participants. Staffing Jensen Fahilga was hired as a Library Page for Corona del Mar Branch. There are currently four more vacancies at the Central Library for Library Page, with two candidates in background, and recruitments open for a part-time Library Clerk and a part-time Library Assistant. Facilities The City’s Public Works Department is coordinating two large-scale projects for the Central Library that will begin work in the coming months: •The first project is modernizing both the public and staff elevators. This will also involve replacing an aging fire alarm panel to bring everything up to code. This work requires one elevator to always be operational, and Library staff are prepared to ensure that patrons will be well-served during this project. 35 Report of January Library Activities February 24, 2025 Page 4 •The second project involves replacing air handlers that are original to the Library’s HVAC equipment in the basement, which provide air throughout the building. They have required additional maintenance and are showing a need for replacement. The project timeline anticipates work beginning mid to late summer and will require an estimated three-week closure as the building will be without any air flow from the HVAC system. 36 Proquest Articles Retrieved 2024-2025 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG. Business Databases 1279 1530 1636 1740 1907 4548 1849 2070 Newspapers--Current 1285 1161 1426 1277 1671 1266 1170 1322 Newspapers--Historical 3576 2019 1982 2675 2151 1601 2099 2300 Magazines 17 56 44 82 18 13 27 37 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2024 2024 2024 2024 2024 2024 2025 2025 2025 2025 2025 2025 Tracked by #searches A to Z Databases 684 644 411 436 972 419 1396 4962 Alexander Street 730 168 478 664 93 296 79 2508 Ancestry 588 514 290 249 201 453 331 2626 AskART 14 18 15 12 11 8 13 91 Brainfuse JobNow/VetNow 158 79 15 55 13 10 29 359 Britannica School Edition 1 119 1979 50 57 8 174 2388 Exploring Race in Society 2 5 29 32 30 4 12 114 Gale Archives Unbound 284 236 143 284 29 209 *1185 Gale Directory Library 16 36 78 75 16 8 9 238 Gale in Context: Biography 14 5 316 286 56 62 100 839 Gale in Context: Elementary 3 3 63 2 2 8 2 83 Gale in Context: Environmental 0 0 20 74 12 1 2 109 Gale in Context: Opposing View 1 2 343 233 765 37 73 1454 Gale Interactive: Science 0 0 0 0 0 0 0 0 Gale Literature Resource Center 20 18 50 89 64 49 7 297 Gale eBooks 19 29 51 154 186 18 81 538 HeritageQuest 150 50 121 55 114 58 64 612 Legal Information Ref Center 103 86 68 44 39 12 49 401 National Geographic 14 26 60 143 60 42 56 401 National Geographic Kids 8 13 30 150 35 43 38 317 NewsBank 770 1638 1939 1159 1092 1137 1988 9723 NoveList Plus 81 23 64 31 45 30 54 328 NoveList K-8 Plus 41 6 22 26 22 41 17 175 ProQuest 3058 3526 4107 4074 4783 19420 4186 43154 Proquest eLibrary 4 34 39 18 8 10 9 122 Reference Solutions Business 325 359 366 211 274 294 483 2312 Reference Solutions Residential 33 9 17 5 37 15 22 138 SIRS Discoverer 2 16 120 283 410 180 292 1303 SIRS Issues Researcher 856 740 1317 1884 549 1646 665 7657 World Book Online 34 19 187 90 99 29 39 497 Tracked by #page views Artist Works 3 4 2 1 5 1 7 23 Consumer Reports 2442 2585 1928 2089 2527 2319 1894 15784 CultureGrams 23 48 183 12 108 78 31 483 Morningstar 5545 4471 3207 9879 5902 7052 3816 39872 RealQuest 57 29 12 32 38 59 90 317 Tumblebooks 3 126 7 10 5 38 30 219 Value Line 12179 10816 12942 14370 11729 13208 9544 84788 Tracked by courses LinkedIn Learning 291 257 332 405 312 252 240 2089 Tracked by books logged Beanstack 9161 3189 3875 3256 2728 1731 2713 26653 Tracked by Hours Used ABC Mouse 45.00 46.23 42.58 12.72 16.93 7.75 7.25 178.46 Beanstack 5385 445 280 265 144 163 163 6845 Rosetta Stone 58.01 53.38 63.06 25.70 7.23 27.50 32.97 267.85 Notes: * Information unavailable at this time. Will add when received. Database FY Comparisons YTD 24/25 37 NBPL Website Usage 2024-2025 Metric Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Total Users 31175 32341 28123 25891 24631 24092 29972 28032 196225 New Users 23890 24747 20174 17388 16099 14804 18764 19409 135866 Sessions 49426 50616 47008 44470 40519 39329 49749 45874 321117 Pageviews 106254 111503 106163 105742 92678 98196 114563 105014 735099 Sessions Per User 2 2 2 2 2 2 2 2 -- Pages Per Session 2 2 2 2 2 3 2 2 -- Avg. Session Dur. (min)5 6 6 6 6 8 7 6 -- Bounce Rate (%)60 62 59 56 61 61 61 60 -- Today's Business Solutions Wireless (TBS): Total Data Transferred (GB) 2024-2025 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 152 125 155 147 132 186 133 147 1029 CdM 190 131 160 245 132 181 256 185 1294 Mariners 2000 1640 1900 1870 1570 1780 1730 1784 12490 Central 12550 13050 12600 13180 10860 11340 11940 12217 85520 Total 14892 14946 14815 15442 12694 13486 14058 14333 100333 Today's Business Solutions Wireless (TBS): Total Unique Patrons 2024-2025 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 385 323 280 292 262 330 272 306 2144 CdM 406 308 320 403 279 321 398 348 2435 Mariners 1343 1286 1420 1464 1333 1404 1406 1379 9656 Central 8624 8913 9314 9920 8539 9091 9896 9185 64297 Total 10758 10830 11334 12079 10413 11146 11972 11219 78532 Today's Business Solutions Wireless (TBS): Average Number of Patrons Per Day 2024-2025 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 36 28 25 26 24 24 26 27 189 CdM 24 20 20 26 19 22 27 23 158 Mariners 110 102 124 138 107 108 110 114 799 Central 665 628 673 692 549 590 611 630 4408 Total 835 778 842 882 699 744 774 793 5554 Today's Business Solutions Wireless (TBS): Average Usage Per Patron (MB) 2024-2025 Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 404 397 566 514 516 576 500 496 3472 CdM 479 436 513 623 483 577 658 538 3768 Mariners 1520 1300 1370 1310 1200 1300 1260 1323 9260 Central 1490 1500 1380 1360 1300 1280 1240 1364 9550 Total 3893 3632 3829 3807 3499 3733 3657 3721 26050 38 JAN 25 YTD 24/25 YTD 23/24 BALBOA 2,364 18,304 15,977 CdM 3,529 25,790 25,946 MARINERS 19,929 144,571 148,807 CENTRAL 46,080 342,451 373,917 eBooks 8,509 56,436 54,535 eMagazines 6,869 38,516 31,016 eAudiobooks 7,936 53,150 44,614 Streaming Films 3,877 24,518 14,975 TOTAL 99,093 703,736 709,787 FEB 24 96,746 MAR 24 104,354 APR 24 100,244 MAY 24 98,839 JUN 24 103,516 JUL 24 107,857 AUG 24 103,800 SEP 24 100,426 OCT 24 101,444 NOV 24 97,545 DEC 24 93,571 JAN 25 99,093 TOTAL 1,207,435 12 Month Comparison NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2025 CIRCULATION BALBOA CdM MARINERS CENTRAL eBooks eMagazines eAudiobooks Streaming Films 90,000 95,000 100,000 105,000 110,000 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 DEC 24 JAN 25 1,610,818 1,529,391 1,464,640 1,424,594 1,376,041 1,084,526 1,043,629 1,195,151 1,172,951 1,213,486 1,000,000 1,125,000 1,250,000 1,375,000 1,500,000 1,625,000 1,750,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 CIRCULATION 39 JAN 25 YTD 24/25 YTD 23/24 BALBOA 420 2,698 2,629 CdM 729 4,955 4,038 MARINERS 1,960 14,145 13,862 CENTRAL 6,516 45,610 44,734 TOTAL 9,625 67,408 65,263 12 Month Comparison FEB 24 9,654 MAR 24 10,057 APR 24 9,704 MAY 24 9,602 JUN 24 11,485 JUL 24 11,228 AUG 24 10,703 SEP 24 9,943 OCT 24 10,276 NOV 24 8,252 DEC 24 7,381 JAN 25 9,625 TOTAL 117,910 NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2025 REFERENCE BALBOA CdM MARINERS CENTRAL 7,000 8,000 9,000 10,000 11,000 12,000 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 DEC 24 JAN 25 168,496 162,510 157,149 156,521 163,392 131,445 78,088 105,958 108,242 115,765 70,000 90,000 110,000 130,000 150,000 170,000 190,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 REFERENCE 40 JAN 25 YTD 24/25 YTD 23/24 BALBOA 2,039 15,380 14,364 CdM 3,029 22,448 21,319 MARINERS 12,896 85,404 93,261 CENTRAL 37,243 258,309 252,709 TOTAL 55,207 381,541 381,653 12 Month Comparison FEB 24 53,105 MAR 24 54,930 APR 24 56,328 MAY 24 52,357 JUN 24 55,294 JUL 24 58,932 AUG 24 57,210 SEP 24 56,673 OCT 24 59,271 NOV 24 47,388 DEC 24 46,860 JAN 25 55,207 TOTAL 653,555 NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2025 PATRONS SERVED BALBOA CdM MARINERS CENTRAL 45,000 50,000 55,000 60,000 65,000 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 DEC 24 JAN 25 1,256,238 1,209,719 1,102,106 1,158,344 935,953 636,072 145,463 512,178 623,295 653,667 100,000 300,000 500,000 700,000 900,000 1,100,000 1,300,000 1,500,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 PATRONS SERVED IN LIBRARY 41 JAN 25 YTD 24/25 YTD 23/24 BALBOA 504 2,745 1,409 CdM 1,423 9,077 6,548 MARINERS 1,977 14,449 7,965 CENTRAL 6,069 52,493 41,173 TOTAL 9,973 78,764 57,095 12 Month Comparison FEB 24 9,057 MAR 24 10,506 APR 24 9,632 MAY 24 12,893 JUN 24 10,546 JUL 24 14,436 AUG 24 12,885 SEP 24 13,203 OCT 24 14,313 NOV 24 7,689 DEC 24 6,265 JAN 25 9,973 TOTAL 131,398 PROGRAM ATTENDANCE NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2025 BALBOA CdM MARINERS CENTRAL 2,500 5,000 7,500 10,000 12,500 15,000 17,500 FEB 24 MAR 24 APR 24 MAY 24 JUN 24 JUL 24 AUG 24 SEP 24 OCT 24 NOV 24 DEC 24 JAN 25 64,473 67,646 69,922 70,430 68,241 68,078 52,678 64,397 78,293 109,729 45,000 55,000 65,000 75,000 85,000 95,000 105,000 115,000 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 PROGRAM ATTENDANCE 42 Jerold D Kappel, CEO Newport Beach Public Library Foundation Memo To: Library Trustees From: Jerold D Kappel, CEO Date: February 13, 2025 Re: Library Foundation Report 1. The February 2025 Board Meeting was held on Monday February 10. Rebecca Lightfoot, AdultServices Director, gave a detailed overview of Project Adult Literacy. The Foundation Board ofDirectors were appreciative of the information about this program of the Library. PAL washighlighted in the recent edition of Bookmark. a.The next Foundation Board meeting is scheduled for Monday, February 10, 2025. 2.The Foundation has matched the $500,000 anonymous matching gift challenge. With currentand future committed contributions, the Foundation has raised $10,814,811 towards itsagreement to fund $11,750,000 towards the construction of Witte Hall. a.There was a discussion at the Board meeting regarding the potential to increase the size ofthe video screen on the rear of the stage. The Foundation will share the cost of the increase with the City if the City approves the increase in size and shares the cost equally. b.The Foundation’s Witte Hall tab on its website has a video showing the constructionprogress which is updated weekly. c.The Foundation Development Committee has set up a cross-functional sub-committee tobegin planning for a Hall donor opening event the Thursday before the Hall Grand Opening.The committee is chaired by Randy Heyler. We do not know when the Grand Opening weekend of the Hall will be, but we anticipate early to mid-February of 2026. 3.The Pals4PAL organization has received approval from the California Attorney General for itsdissolution. The Pals4PAL reserve and donor database will be transferred to the Foundation inthe next 30 days. The Foundation has a signed agreement with Pals4PAL which details theFoundation’s responsibility for PAL moving forward. a.The Foundation will create a Committee of the Board for the Literacy funding we received.According to the agreement: “The Foundation Board shall establish and maintain a Literacy 43 2 Committee on the Foundation Board, with responsibility for initial review of City or Library grant requests and recommendation for approval to the Foundation Board of Directors, promotion of events, development and staffing of Literacy fundraising and recognition events, and similar items.” The full agreement has been provided to the Library Director and Trustee Liaison to the Foundation. 4. Programming a. The Witte Lecture Series presentations with Bret Stephens for January 24 and 25 were sold out with a waiting list. Stephens was well received. b. The remaining Witte Lectures are selling well, and we anticipate significant sales for all six remaining lectures (Friday evening and Saturday afternoon for the three remaining lectures). c. The Spring Library Live lecture by Javier Zamora is sold out, and Viet Thanh Nguyen has very few tickets remaining. d. The next free Medicine in Our Backyard lectures is a presentation on Managing Cardiovascular Disease by Irmina Gradus-Pizlo, MD on Monday February 24, 2025. There will be five lectures this Spring. Average attendance is +/- 70. e. The six Spring free Finance Literacy Workshops that focus on estate planning return on March 24. The Foundation’s finance workshops are the most highly attended of any site that presents these workshops. i. A reminder that no presenters at these workshops are licensed to sell any financial products. The presenter does not receive any attendee contact information. f. The free Book Discussion Group has over 40 readers attending. The February book was It Ain’t So Awful, Falafel by Firoozeh Dumas. It was a lively conversation and attracted many readers that had not attended previously. The Book Discussion Group runs monthly through May. g. The free Spotlight on Science will feature Spring Spotlight will feature Dr. Grant MacGregor on CRISPR (gene editing) and renowned seismologist Lucy Jones on California tectonic activity (earthquakes.) 5. I am monitoring issues with California and federal funding of libraries. There is mounting concern that the incoming Congress and administration will zero out funding for the Institute of Museum and Library Services. California receives $15 million from IMLS as a pass-through grant annually, the largest grant in the nation. The federal funding is about one-third of the total funding for libraries in the state. I have joined an informal group of library foundation CEOs to encourage the state’s federal elected officials to resist defunding IMLS and for state elected officials to increase state funding of libraries. 6. Bookmark, the winter 2025 edition, has been well received and we had to do a reprint to fulfill the numerous requests for additional copies. The magazine is distributed throughout all four branches, at Oasis, City Hall, Newport Beach Community Centers, and other public buildings. a. We will continue to highlight Library events and programs in Bookmark. 7. The annual Summer Solstice event is set for June 18, and the event will be held in the Community Room as the courtyard will be under construction. Trustees are always invited to this event. This year we will honor Karen Heath Clark for her many years of leadership as a member of the Board of Directors of the Foundation. It should be noted that Karen served as a Library Trustee before joining the Foundation Board. 44