HomeMy WebLinkAboutCity Arts Commission 03-13-2025 Monthly Meeting AgendaCITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Newport Beach Central Library - Small Conference Room 1000 Avocado Avenue, Newport Beach 92660 Thursday, March 13, 2025 - 5:00 PM City Arts Commission Members: Melissa Kandel, Chair John Blom, Vice Chair Heather Ignatin, Secretary Maureen Flanagan, Commissioner Barbara George, Commissioner Wayan Kaufman, Commissioner Vanessa Moore, Commissioner Staff Members: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the City Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The public can submit questions and comments in writing for the City Arts Commission to consider. Please send them by email to the Library Services Department at ArtsCommission@newportbeachca.gov by Wednesday, March 12, 2025, at 5:00 p.m. to give the City Arts Commissioners time to consider your comments. All emails will be made part of the record. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.PLEDGE OF ALLEGIANCE IV.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. March 13, 2025 Page 2 City Arts Commission Meeting V.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. VI.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Approval of Minutes of the February 13, 2025, City Arts Commission Meeting Draft of 02/13/2025 Meeting Minutes1. Draft of 02-13-2025 Meeting Minutes B.Consent Calendar Items Financial Report2. Review of financial information. Financial Report Cultural Arts Activities3. Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Cultural Arts Activities Report VII.CURRENT BUSINESS A.Items for Review and Possible Action 2025 Student Art Exhibition Timeline4. The Student Art Exhibition Ad Hoc Subcommittee recommends that the City Arts Commission approve a timeline for the 2025 Student Art Exhibition. Student Art Exhibition Staff Report March 13, 2025 Page 3 City Arts Commission Meeting Concerts on the Civic Green Stage and Backdrop5. Staff recommends the City Arts Commission review and approve the Music and Live Entertainment Ad Hoc Subcommittee’s recommendation to rent a stage and truss arch backdrop for the July and September Concerts on the Civic Green performances. Concert Stage and Backdrop Staff Report Attachment A B.Monthly Reports Art in Public Places Ad Hoc Subcommittee6. Vice Chair Blom, Commissioner Flanagan, Commissioner Moore Music and Live Entertainment Ad Hoc Subcommittee7. Chair Kandel, Secretary Ignatin, Commissioner Flanagan Cultural Arts Grants Ad Hoc Subcommittee8. Vice Chair Blom, Commissioner Kaufman, Commissioner Moore Newport Beach Art Exhibition Ad Hoc Subcommittee9. Vice Chair Blom, Commissioner George, Commissioner Moore Public Relations and Marketing Ad Hoc Subcommittee10. Chair Kandel, Vice Chair Blom, Secretary Ignatin Sculpture Exhibition Ad Hoc Subcommittee11. Chair Kandel, Vice Chair Blom, Secretary Ignatin Student Art Exhibition Ad Hoc Subcommittee12. Commissioner Kaufman Newport Beach Arts Foundation Liaison13. Commissioner Moore Historical Resources Liaison14. Vice Chair Blom March 13, 2025 Page 4 City Arts Commission Meeting VIII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION, OR REPORT (NON-DISCUSSION ITEM) IX.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. X.ADJOURNMENT CITY OF NEWPORT BEACH CITY ARTS COMMISSION MINUTES Newport Beach Public Library 1000 Avocado Avenue, Newport Beach, CA 92660 Thursday, February 13, 2025 – Regular Meeting City Arts Commission Members: Melissa Kandel, Chair John Blom, Vice Chair Heather Ignatin, Secretary Maureen Flanagan, Commissioner Barbara George, Commissioner Wayan Kaufman, Commissioner Vanessa Moore, Commissioner Staff Members: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant DRAFT I. CALL MEETING TO ORDER Chair Melissa Kandel called the City Arts Commission Regular Meeting to order at 5:00 P.M. II. ROLL CALL Commissioners Present: Chair Melissa Kandel Vice Chair John Blom Secretary Heather Ignatin Commissioner Wayan Kaufman (arrived at 5:05 p.m.) Commissioner Vanessa Moore Commissioner Maureen Flanagan Commissioners Absent: Commissioner Barbara George (excused) Staff Present: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant III. PLEDGE OF ALLEGIANCE Chair Kandel led the Pledge of Allegiance. IV. NOTICE TO THE PUBLIC - Waived V. PUBLIC COMMENTS None VI. CONSENT CALENDAR 5 City Arts Commission Meeting February 13, 2025 Page 2 A. Approval of Minutes of December 12, 2024, City Arts Commission Meeting 1. Draft of 12/12/24 Minutes Chair Kandel requested edits, changes, or deletions of the minutes. There were none. B. Consent Calendar Items 2. Financial Report Review of financial information. 3. Cultural Arts Activities Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. In response to Commissioner Flanagan’s inquiries on Item No. VI.B.2, Library Services Director Melissa Hartson confirmed the expense in question is for the maintenance of the sculpture Sphere 112. She reported this expense will be repeated quarterly. Chair Kandel opened each item for Public Comment and there were none. Motion made by Secretary Ignatin seconded by Vice Chair John Blom, to accept the Consent Calendar and carried 5-0-0-2 (with Commissioners Kaufman and George absent) VII. CURRENT BUSINESS A. Items for Review and Possible Action 4. Newport Beach Art Exhibition Entry Guidelines The Newport Beach Art Exhibition (NBAE) Ad Hoc Subcommittee recommends that the City Arts Commission approve revisions to the annual art exhibition entry guidelines. Director Hartson reported that staff met with the Ad Hoc Subcommittee, leading to several changes. One clarification involves the submission deadline, which is set for 11 p.m. Pacific Time (PT). Because the vendor operates in the Mountain Time Zone, any entry submitted between 11 p.m. and midnight PT would be considered late by the vendor. She also noted that guidelines have been updated to specify that all submitted artwork must be available for sale. Additionally, a frame will be required for all artwork unless a special exception is granted for materials such as canvas. Diptych and triptych artwork will be considered a single piece. Director Hartson also reported that staff worked with the exhibit’s curator to clarify expectations for the overall look and feel of the exhibit. Commissioner Moore, NBAE Subcommittee Chair, added that adjustments will also be made to the easels. She commended the proposed changes and expressed her support. Chair Kandel requested that the edited provision on Page 19 of the Agenda packet be revised to state that the entry fee will "not be refunded" rather than "forfeited" for greater clarity. 6 City Arts Commission Meeting February 13, 2025 Page 3 Cultural Arts Assistant Camille Escareal-Garcia provided historical context, explaining that entry fees had been forfeited in the past when late arriving or unframed artwork failed to meet entry guidelines. She added that she is open to any wording changes recommended by the Commission. After considering various wording options, Chair Kandel agreed that "not be refunded" better conveys the consequences of non-compliance. In response to Vice Chair Blom’s inquiries, Cultural Arts Assistant Escareal-Garcia noted that some past entrants have submitted unstable easels. She explained that prohibiting certain types of easels will help ensure the stability and security of displayed artwork, as the added weight of frames can be problematic for less-sturdy easels. She also mentioned that the staff report includes a list of acceptable easels. Commissioner Moore added that they discussed providing internet links to examples of approved easels available for purchase from common vendors such as Amazon. Chair Kandel opened the item for public comment and there were none. Motion made by Commissioner Flanagan seconded by Secretary Ignatin, to accept the revisions to the entry guidelines and carried 6-0-0-1 (with Commissioner George absent) 5. Fiscal year 2024-25 Cultural Arts Grants Staff recommends that the City Arts Commission review grant applications and approve the recipients for recommendation to City Council for the FY 2024-25 Cultural Arts Grants in accordance with City Council Policy I-10 – Financial Support for Culture and Arts. Director Hartson reported that the Commission received ten grant funding requests, and the Subcommittee recommends awarding a total of $30,000 to eight of the applicants. She noted that the staff report includes documentation outlining the Subcommittee’s rationale for awarding grants to Backhausdance for $4,000, Balboa Island Improvement Association for $3,000, Baroque Music Festival for $4,000, Emerald Magic Events for $2,000, Newport Theatre Arts Center for $5,000, Pacific Chorale for $3,500, Pacific Symphony for $5,000, and South Coast Repertory for $3,500. Commissioner Moore stated that The Art Spread and Musica Transalpina did not receive funding solely due to the timing of their programs. She recommended that both organizations reapply next year. Commissioner Kauffman added that the Subcommittee would like for staff to invite groups to explore the City’s Special Event Grants, which may better align with their funding cycles. In response to Commissioner Flanagan’s inquiry, Commissioner Moore confirmed that The Art Spread, Emerald Magic Events, and Musica Transalpina are all first-time applicants. She added that Emerald Magic Events faced a similar timing issue as the other two organizations but noted that its November event will still benefit from the current round of grant funding. 7 City Arts Commission Meeting February 13, 2025 Page 4 In response to Chair Kandel’s inquiry, Director Hartson clarified that the Baroque Music Festival is receiving $4,000 rather than its full $5,500 request to ensure the $30,000 is distributed effectively among all eight recipients. In response to Chair Kandel’s inquiry, Director Hartson confirmed that it has been many years since the Newport Theatre Arts Center last applied for this specific grant. In response to Vice Chair Blom’s inquiry, Director Hartson consulted with the City Attorney’s Office to determine Newport Theatre Arts Center’s eligibility. In response to Commissioner Moore’s inquiries, Director Hartson stated that grant recipients are responsible for their own event promotion. She added that the Commission holds a ceremony to recognize recipients and that the final grant approvals will appear as an official agenda item for the City Council’s review. Cultural Arts Assistant Escareal-Garcia also noted that the City can distribute promotional materials for funded events, provided that the City’s seal is included to indicate sponsorship. Chair Kandel opened public comment. Patricia Rodriguez, Gallery Assistant for the Coastline College Art Gallery, announced an upcoming exhibition at the Gallery, with a reception on February 22nd featuring critic Peter Frank, who will engage with the artists. She encouraged attendees to visit the Gallery and explore its contributions to the community. Chair Kandel closed public comment. Motion made by Vice Chair Blom, seconded by Commissioner Moore, to approve the recipient recommendations to the City Council and carried 6-0-0-1 (with Commissioner George absent) 6. 2025 Summer Concerts on the Civic Center Green and Fall Concert at Marina Park Staff recommends the City Arts Commission review and approve the Music and Live Entertainment Ad Hoc Subcommittee’s recommendations of two bands, a Pacific Symphony performance, and two alternate bands for the summer concert series on the Civic Center Green, as well as review and approve a band and an alternate for the fall concert at Marina Park. Director Hartson reported that the Ad Hoc Subcommittee met to review submissions for the Summer Concert Series. She announced that the recommended performers for the summer Concerts on the Civic Green are Tijuana Dogs, Pacific Symphony, and Cassie B, with Red Skies and The FABBA Show as alternates. For the fall Marina Park concert, the Subcommittee recommended the 805 Social Club, with Empty Pockets as an alternate. She confirmed that funding is secured based on the projected Fiscal Year 2025-26 budget and noted that staff is exploring the costs of a stage and metal truss with a promotional banner. 8 City Arts Commission Meeting February 13, 2025 Page 5 Subcommittee members explained that their recommendations considered a variety of musical genres, as well as which performers would be better suited to each venue. Promotional videos were presented, including one showcasing Cassie B’s experience performing for The Walt Disney Company and a medley of popular 1990s hip-hop songs. The Commission also discussed her performances covering Taylor Swift’s music and her original songs. A promotional video was also played for the 805 Social Club, highlighting their covers of current pop hits, which the Commission agreed would be a good fit for the youth-friendly Marina Park setting. In response to Vice Chair Blom’s inquiry, Director Hartson suggested that the $30,000 donation the City received for the Pacific Symphony concert, in addition to the standard event funding, may create a surplus that could help cover the rental cost of a stage. In response to Commissioner Moore’s inquiry, Director Hartson was unable to confirm whether purchasing a non-permanent stage to be shared with other City departments, such as Parks and Recreation, would be more cost-effective over renting. She acknowledged potential concerns regarding storage and transportation but offered to explore the feasibility of the idea. Chair Kandel clarified that the stage would be specifically for the Civic Center Green, as the current step used for performances is lower than many assume. She noted that attendees who are not positioned near the front frequently complain about limited visibility. Chair Kandel opened the item for public comment and there were none. Motion made by Secretary Ignatin seconded by Commissioner Moore, to approve the band recommendations and carried 6-0-0-1 (with Commissioner George absent) B. Monthly Reports 7. Art in Public Places Ad Hoc Subcommittee Vice Chair Blom, Commissioner Flanagan, Commissioner Moore Commissioner Moore reported a resident is interested in donating a large piece of art made of metal sculpted into the shape of Newport Harbor. She expressed hopes it can be displayed at the Newport Beach Public Library. 8. Music and Live Entertainment Ad Hoc Subcommittee Chair Kandel, Secretary Ignatin, Commissioner Flanagan Secretary Ignatin reported the Subcommittee met to come up with the recommendations in Item No. VII.A.6. Chair Kandel added, until the summer concert series begins, they will be looking at the feasibility of the stage and banners. 9. Cultural Arts Grants Ad Hoc Subcommittee Vice Chair Blom, Commissioner Kaufman, Commissioner Moore Commissioner Moore reported the grants were reviewed and approved in Item No. VII.A.5. 9 City Arts Commission Meeting February 13, 2025 Page 6 10. Newport Beach Art Exhibition Ad Hoc Subcommittee Commissioner George, Commissioner Kaufman, Commissioner Moore Commissioner Moore noted they are a member short. Chair Kandel reported the Subcommittee moving forward will be Vice Chair Blom, and Commissioners George and Moore. Commissioner Moore added there will be a call for artists in March. There was a notification James Samimi is available to play flamenco guitar at the event again this year. 11. Public Relations and Marketing Ad Hoc Subcommittee Chair Kandel, Vice Chair Blom, Secretary Ignatin Commissioner Ignatin stated there is nothing current to report. 12. Sculpture Exhibition Ad Hoc Subcommittee Chair Kandel, Vice Chair Blom, Secretary Ignatin Commissioner Ignatin stated there is nothing current to report. 13. Student Art Exhibition Ad Hoc Subcommittee Commissioner Kaufman Commissioner Kaufman stated there is nothing current to report. 14. Newport Beach Arts Foundation Liaison Commissioner Moore Commissioner Moore announced that Art in the Park is scheduled for September 20th from 10:00 a.m. to 5:00 p.m. She reported that the Foundation has approved a new contract with event planner Nicole Hickey for the sum total of $5,000 and noted that booth prices will increase by $10 after May 1st. She also mentioned discussions about incorporating the winners of the Student Art Exhibition into the event. She acknowledged that the Foundation has lost some board members but expressed excitement over a recent $5,000 donation. Additionally, she reported that the Foundation is working on organizing a Korean Art Fair, with October 24-25 as potential dates. In response to Chair Kandel’s inquiry, Commissioner Moore confirmed that the Foundation will, as usual, reach out to the Commission regarding Art in the Park volunteer opportunities and other event needs. 15. Historical Resources Liaison Vice Chair Blom Vice Chair Blom reported a discussion of distributing a short book titled “Happy House” about the first house built in the Corona Del Mar neighborhood. He added it has been distributed to City schools. He reported the next project will be “Tales of a Naughty Newport” by Judge Robert Gardner with consideration being given to publishing a portion on Corona Del Mar separately. 10 City Arts Commission Meeting February 13, 2025 Page 7 Vice Chair Blom clarified the Newport Beach Historical Society is a different group than the meeting he attends after Chair Kandel noted the Historical Society have been seeing great benefits from a recently hired marketing firm. VIII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION, OR REPORT (NON-DISCUSSION ITEM) Commissioner Moore proposed holding an Art Week at the end of June 2026, adding it could include a Sunday concert. She added many of the musical grant recipients could be involved during the daytime hours and stated local hotels and restaurants may want to be involved. She added there could also be a film component as part of a variety of week-long events. She added many events included in her week-long initial concept already happened and would just have to have a date adjustment next year. She encouraged working with the Newport Beach Public Library about incorporating its regular arts-themed programming such as a speech and poetry class from the Poet Laureate. The Commissioned lauded the idea. Chair Kandel noted it all may be as simple as a matter of scheduling as a lot of the pieces of a formal Art Week already exist. Commissioner Moore added she was considering working with the Newport Beach Arts Foundation and others on a fundraising Friday night event in the Sculpture Exhibition with bands. She added a call could be made to Newport Beach residents to design the Art Week logo and banners with the City Council and Mayor to select the winner. In response to Commissioner Moore’s inquiry, a recommendation was made to form an Ad Hoc Subcommittee to begin more formally exploring the concept of an Art Week. IX. PUBLIC COMMENTS ON NON-AGENDA ITEMS None X. ADJOURNMENT – 5:42 P.M. Chair Kandel adjourned the meeting. 11 As of March 1, 2025 ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES Programming 60,500.00$ 07/11 DJE Sound and Lighting 4,337.67 56,162.33 COTG Sound -07-21-2024 (Radio Rebels) 07/11 Rebel Music Entertainment 3,250.00 52,912.33 COTG Band - 07-21-2024 (Radio Rebels) 07/25 Mr. Rock N' Roll Inc.3,250.00 49,662.33 COTG Band - 08-11-2024 (Wilbury Super Group) 07/25 DJE Sound and Lighting 4,337.67 45,324.66 COTG Sound - 08-11-2024 (Wilbury SuperGroup) 07/31 Paul's Flowers 258.60 45,066.06 2024 Art Exhibition - Flowers 07/31 FEDEX Office 90.47 44,975.59 Concerts on the Green signs 08/01 Alliant Insurance Services 2,506.00 42,469.59 Insurance for Concerts on the Green 08/01 Tracy Kiggen (ARTovator)958.00 41,511.59 Children's Activities - 07-21-2024 (Radio Rebels) & Business License Fee 08/01 Tracy Kiggen (ARTovator)615.00 40,896.59 Children's Activities - 08-11-2024 (Wilbury Super Group)08/08 Amazon.com 26.93 40,869.66 Concerts on the Green supplies 08/08 Amazon.com 19.66 40,850.00 Concerts on the Green supplies 08/23 WESTAF (CallforEntry.org)525.00 40,325.00 CallforEntry.org 2024 Art Exhibition Processing Fee08/23 Tracy Kiggen (ARTovator)615.00 39,710.00 Children's Activities - 09-22-2024 (AbSOULute)08/30 DJE Sound and Lighting 4,337.67 35,372.33 COTG Sound -09-22-2024 (AbSOULute) 08/30 Leon Chalnick 3,250.00 32,122.33 COTG Band - 09-22-2024 (AbSOULute) 10/03 Kleenway Services Inc.134.70 31,987.63 COTG Dayporters 07-21-2024 (Radio Rebels) 10/03 Kleenway Services Inc.134.70 31,852.93 COTG Dayporters 08-11-2024 (Wilbury Super Group)10/03 Kleenway Services Inc.134.70 31,718.23 COTG Dayporters 09-22-2024 (AbSOULute) 10/17 Amazon.com 14.97 31,703.26 Halloween Spooktacular supplies 10/17 Amazon.com 37.60 31,665.66 Halloween Spooktacular supplies 10/17 Amazon.com 34.90 31,630.76 Halloween Spooktacular supplies 10/17 Amazon.com 114.20 31,516.56 Halloween Spooktacular supplies 10/17 Amazon.com 23.97 31,492.59 Halloween Spooktacular supplies 10/24 Amazon.com 63.88 31,428.71 Halloween Spooktacular supplies 10/24 Amazon.com 28.00 31,400.71 Halloween Spooktacular supplies 10/31 Gotprint.com 48.44 31,352.27 Halloween Spooktacular banner 10/31 Trader Joe's 467.16 30,885.11 Halloween Spooktacular supplies 10/31 Costco 39.98 30,845.13 Halloween Spooktacular supplies 10/31 Amazon.com 10.71 30,834.42 Halloween Spooktacular supplies 10/31 Creative West 60.00 30,774.42 CallforEntry.org Account Renewal 10/31 Creative Market 10.20 30,764.22 Font for Spooktacular Banner 12/05 Amazon.com 171.29 30,592.93 Art cleaning supplies 12/05 Amazon.com 33.27 30,559.66 Library Gallery exhibit supplies TOTAL $60,500.00 $29,940.34 $30,559.66 City Grants 30,000.00$ TOTAL $30,000.00 $0.00 $30,000.00 Professional Services 23,000.00$ 08/15 TAVD Virtual Assistant 159.75 22,840.25 Transcription of Minutes (07/11)08/23 Svartifoss Corp 75.00 22,765.25 Art Installation (Indivisible - Sister City Artwork) 08/23 Svartifoss Corp 400.00 22,365.25 Art Installation (Christopher Evans exhibit) 08/30 Crown Building Services 825.00 21,540.25 Sculpture Maintenance (Sphere 112) 09/13 TAVD Virtual Assistant 76.50 21,463.75 Transcription of Minutes (08/08)09/27 Svartifoss Corp 350.00 21,113.75 Art Installation (Shant Beudjekian) 10/17 TAVD Virtual Assistant 85.50 21,028.25 Transcription of Minutes (09/12) 10/31 Image360 186.62 20,841.63 Plaque for Indivisible artwork 11/22 TAVD Virtual Assistant 85.50 20,756.13 Transcription of Minutes (10/10)11/29 Svartifoss Corp 250.00 20,506.13 Art Installation (Faro Mohajedi exhibit) 12/12 Crown Building Services 825.00 19,681.13 Sculpture Maintenance (Sphere 112) 12/19 TAVD Virtual Assistant 130.50 19,550.63 Transcription of Minutes (11/14) 01/16 TAVD Virtual Assistant 33.75 19,516.88 Transcription of Minutes (12/12) 01/30 Svartifoss Corp 325.00 19,191.88 Art Installation (Tianyi Wang)02/21 Crown Building Services 825.00 18,366.88 Sculpture Maintenance (Sphere 112) TOTAL 23,000.00$ $4,633.12 18,366.88$ Sculpture Exhibition 135,000.00$ TOTAL $135,000.00 $0.00 $135,000.00 FY 2024-25Cultural Arts Division 1 of 2 12 As of March 1, 2025 ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES FY 2024-25Cultural Arts Division Advertising $ 1,340.00 07/31 Gotprint.com 181.41 1,158.59 COTG rack card 07/31 Gotprint.com 120.78 1,037.81 COTG banners 08/31 Gotprint.com 67.38 970.43 Large Concerts on the Green banner 09/30 Gotprint.com 115.56 854.87 Marina Park rack cards 09/30 Gotprint.com 85.59 769.28 Marina Park banners09/30 Gotprint.com 74.34 694.94 Large Marina Park banner 01/31 Gotprint.com 104.35 590.59 Central Library Gallery rack cards 01/31 Gotprint.com 109.69 480.90 Central Library Gallery rack cards TOTAL $1,340.00 $859.10 $480.90 REVENUES Special Events (NBAE)$0.00 TOTAL $0.00 $0.00 BUDGET EXPENSES AVAILABLE Cultural Arts Totals $249,840.00 $35,432.56 $214,407.44 2 of 2 13 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT March 13, 2025 Agenda Item No. 3 CENTRAL LIBRARY GALLERY EXHIBITS Tianyi Wang, a photographer from Liaoning, China, now based in Los Angeles, is dedicated to storytelling through visual art. His cinematic works emphasize composition and innovative color theory, using dynamic contrasts to create a striking visual impact. Specializing in street photography, Wang captures the authentic moments and emotions of urban life, crafting compelling narratives that are subtle yet powerful. This exhibition showcases his vibrant street photographs, inviting viewers into the unembellished beauty and poetic essence of city life. Through his lens, his works whisper eloquently, offering a rare glimpse into the complexities of the human experience. Artwork will be on display until March 7, 2025. UPCOMING CENTRAL LIBRARY GALLERY EXHIBITS: 2025: • Liberty Dickinson (Acrylic paintings): March 10 – May 2 • Joan Gladstone (Giclées): May 5 – June 27 • Kathy Kehoe Bambeck (Puzzle Paintings): June 30 – August 22 • Joe Cladis (Lithographs): August 25 – October 17 • Susan Neas (Watercolor Mosaics): October 20 – December 12 • Hugo Zhang (Photography): December 15 – February 6 TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Camille Escareal-Garcia, Cultural Arts Assistant TITLE: Cultural Arts Activities for February 2025 14 Cultural Arts Activities for January 2025 02/13/2025 Page 2 CULTURAL ARTS CALENDER OF EVENTS: City Arts Commission (CAC) meetings are held at 5 p.m. on the second Thursday of each month. • 2025 CAC Regular Monthly Meetings: o January 9, 2025 (canceled) o February 13, 2025 o March 13, 2025 o April 10, 2025 o May 8, 2025 o June 12, 2025 o July 10, 2025 o August 14, 2025 o September 11, 2025 o October 9, 2025 o November 13, 2025 o December 11, 2025 • 58th Annual Newport Beach Art Exhibition: Saturday, June 28, 2025 • Summer Concerts on the Civic Green: o July 27, 2025 – Cassie B o August 17, 2025 – Pacific Symphony o September 14, 2025 – Tijuana Dogs • Fall Concert at Marina Park o October 12, 2025 – 805 Social Club (The History of Pop) 15 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT March 13, 2025 Agenda Item No. 4 RECOMMENDATION: The Student Art Exhibition Ad Hoc Subcommittee recommends the City Arts Commission approve a timeline for the 2025 Student Art Exhibition. DISCUSSION: The first Student Art Exhibition, held in 2021, provided an opportunity for young artists, students in pre- K through 12th grades, to submit an original, two-dimensional work of art. Submitted artwork is displayed at the Central Library and the City Arts Commission awards prizes in three grade level categories. The exhibition provides an opportunity for the City Arts Commission to present a program centered specifically around children and teens. The three previously held exhibitions have taken place in the summer, fall, and winter respectively, with the highest participation resulting when the call was open during the fall. Based on previous participation numbers, the Student Art Exhibition Ad Hoc Subcommittee recommends the City Arts Commission approve the following timeline for the 2025 Student Art Exhibition. Timeline: • Call for Entries: October 1 – November 30, 2025 • Subcommittee Review of Artwork: December 2025 • Selection of Winners: January 8, 2026 (City Arts Commission Regular Meeting) • Display of Artwork: January 5 – February 23, 2026 • Award Presentation: February 12, 2026 (City Arts Commission Regular Meeting) FUNDING REQUIREMENTS: Funding is estimated at $1,000 to purchase supplies for the artwork display and the prizes awarded to exhibition winners. Funds will be expensed from the Fiscal Year 2025-26 Programming Budget. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: 2025 Student Art Exhibition Timeline 16 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT March 13, 2025 Agenda Item No. 5 RECOMMENDATION: Staff recommends the City Arts Commission review and approve the Music and Live Entertainment Ad Hoc Subcommittee’s recommendation to rent a stage and truss arch backdrop for the July and September Concerts on the Civic Green performances. FUNDING REQUIREMENTS: Rental cost for the recommended stage and truss equipment is $1,513, totaling $3,026 for both concerts. These funds will be expensed from the Cultural Arts Division Fiscal Year 2025-26 programming budget. DISCUSSION: The City Arts Commission (CAC) presents three live concerts on the Civic Center Green during the summer months. At the February 13, 2025, CAC Regular Meeting, the CAC approved the performers for the summer Concerts on the Green events. Concerts will take place in July, August, and September. The Music and Live Entertainment Ad Hoc Subcommittee is recommending stage and truss equipment rental for the July and September concerts. Pacific Symphony will perform during the August concert and will utilize their own stage and backdrop eliminating the need to rent equipment for this performance. The Music and Live Entertainment Ad Hoc Subcommittee met to review two options for the stage and backdrop. Option 1 is a 24’ x 16’ stage and 32’ x 12’ truss arch backdrop. Option 2 is a 24’ x 16’ stage and 32” x 18’10” genie lifts backdrop. The Ad Hoc Subcommittee recommends Option 1 for its professional look. The genie lifts equipment in Option 2 has the capability of raising or lowering the banner versus the fixed height of the truss arch equipment. Rental cost for this option is $1,538 per concert, which totals $3,076 to rent this equipment for both concerts. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). ATTACHMENT A: Stage and Backdrop Option Renderings TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: 2025 Summer Concerts on the Green Stage & Truss Rental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ption 1: Truss Arch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ption 2: Genie Lifts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