HomeMy WebLinkAboutC-9556-2 - Rental Agreement (for PD Training)Docusign Envelope ID: C218452A-93AA-4B5A-922A-44E976564D71
FORM F-31 AGREEMENT NO. R-032-25
DATE December 10, 2024
REVIEWED C.G.12/10/24 FAIRTIME
APPROVED *dOnc INTERIM XX
RENTAL AGREEMENT
THIS RENTAL AGREEMENT hereinafter, called the Agreement by and between the 32°d District
Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and City of
Newport Beach, a California municipal corporation and charter city hereinafter, called the Renter.
Association and Renter may be collectively referred to as the Parties.
WITNESSETH:
THAT WHEREAS, The Renter desires to secure from the Association certain rights and privileges and to
obtain permission from the Association to use Association Premises: from
January 1 - December 31, 2025
2. NOW, THEREFORE, Association hereby grants to the Renter the right to occupy the space(s) described
below for the purpose hereinafter set forth, subject to the terms and conditions of this Agreement:
See Exhibit A
3. Renter shall guarantee the payment of any damage to Association property, removal of all property and the
leaving of the Premises in the same condition in which Renter took possession.
4. The purpose of occupancy shall be limited to, and shall be for no other purpose or purposes whatsoever:
Newport Beach Police Department Officer Training
5. Renter agrees to pay to Association for the rights and privileges hereby granted, the amounts and in the manner
set forth below:
$150.00 per day
6. The Association may retain from the deposit any amount necessary to remedy Renter defaults in the payment
of rent, repair of damage to the Premises caused by Renter, or to clean the Premises upon Renter move -out if
not left in the same condition in which Renter took possession. The deposit amount or balance, if any, and an
itemized list of any deductions shall be returned to Renter no later than thirty (30) days.
7. Renter shall abide by the additional terms and conditions indicated in the following Exhibits "A" "B" "C"
"B" "F" "S" and "T" attached to this Agreement and incorporated by these references.
8. Renter acknowledges that the Association's Fairgrounds may be required at any time, with limited advance
notice, for the purpose of responding to an emergency declared by local, state, and/or federal government.
Association shall not be liable for any interference of Renter's use or possession of the Premises or loss to or
expenses incurred by the Renter or its subcontractors or patrons that may result from such emergency use of
the Premises.
9. If as a result of any Act of God, war, epidemic, accident, fire, violent weather or weather related disaster,
strike, lock -out, or other labor controversy, riot, civil disturbance, act of Public enemy, law enactment, rule,
restraint, order, or act of any governmental instrumentality or military authority, failure of technical facilities,
failure, delay or reduction in transportation services, fire, explosion, or other cause not reasonably within
either Party's control and which renders either party's performance impossible, infeasible, or unsafe ("Force
Docusign Envelope ID: C218452A-93AA-4B5A-922A-44E976564D71
Majeure Event"), then either parry may cancel this agreement and neither party shall have any further
liabilities and/or obligations in connection with this agreement.
10. Association shall have the right to audit and monitor any and all sales as well as access to the Premises.
11. Renter shall defend, indemnify and save harmless Association and the State of California, their officers,
agents, servants and employees from any and all claims, causes of action and suits accruing or resulting from
any damages, injury or loss to any person or persons, including all persons to whom the Renter may be liable
under any Workers' Compensation law and Renter himself/herself and from any loss, damage, cause of action,
claims or suits for damages including but not limited to loss of property, goods, wares or merchandise, caused
by, arising out of or in any way connected with the exercise by Renter of the privileges herein granted.
12. Renter further agrees to not sell, exchange or barter, or permit his employees to sell, exchange or barter, any
licenses or permits issued to Renter or its employees.
13. It is mutually understood and agreed that this contract or the privileges granted herein, or any part thereof,
cannot be assigned or otherwise transferred without the written consent of Association. Subleasing of the
Premises is prohibited.
14. It is mutually understood and agreed that no alteration or variation of the terms of this contract shall be valid,
unless made in writing and signed by the Parties hereto, and that no oral understanding or agreements not
incorporated herein and no alterations or variations of the terms hereof, unless made in writing and signed by
the Parties hereto, shall be binding upon any of the Parties hereto.
15. The Rules and Regulations printed on the next page are made a part of this Agreement as though fully
incorporated herein, and Renter agrees that he has read this Agreement and the said Rules and Regulations
and understands that they shall apply, unless amended by mutual consent in writing of the Parties hereto.
16. In the event Renter fails to comply in any respect with the terms of this Agreement and its Exhibits referred
to herein, all payments under this Agreement shall be deemed earned and non-refundable by Association, and
Association shall have the right to occupy the Premises in any manner deemed for the best interest of
Association.
17. Special Provisions: The Event Sales & Services Policies & Procedures Handbook does hereby
become a part of this Agreement by reference and is on file with the Association. By signing the
Agreement, Renter acknowledges that they have read the Event Sales & Services Policies & Procedures
Handbook and agrees to abide by said Policies and Procedures.
18. This Agreement is not binding upon Association until it has been signed by its authorized representative.
IN WITNESS WHEREOF, the Parties hereto have affixed their signatures on the date shown below. The
signatories represent and warrant that they were duly authorized by their respective governing bodies to execute
this Agreement and the Parties hereby agree to all the terms and conditions set forth in this Agreement.
City of Newport Beach Police, a California municipal 32nd District Agricultural Association
corporation and charter city 88 Fair Drive
870 Santa Barbara Drive Costa Mesa, CA 92626 APPROVED AS TO FORM:
Ne ort Beach, CA 92660 CITY ATTORNEY'S OFFICE
Date: 3 6 B 0• •3 ' 7J?--`%?�z
Title: Dave Miner, Chief of Police Title: Michele Ca s, Chief Business Development
Officer
W41110001491
BV: —
Aaro C. Ha.rp, City torney
2-?.25
At;-
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RULES AND REGULATIONS GOVERNING RENTAL SPACE
1. No Renter will be allowed to open until all the preliminary requirements herein set forth have been
complied with.
2. Renter will conduct his business in a quiet and orderly manner; will deposit all rubbish, slop,
garbage, tin cans, paper, etc. in receptacles provided by the Association within Premises plot for such
purpose, and will keep the area within and surrounding Premises free from all rubbish and debris.
3. All buildings, temporary tents, or enclosures erected by Renter shall have the prior written approval of
Association and the local fire suppression authorities. Renter shall not affix any fixtures to the Premises without
the written preapproval of the Association and if the removal of the fixture may be affected without injury to the
Premises. Upon request, Renter will furnish Association with a list of all sales prices and other charges of any
kind whatsoever to be charged by the Renter. If Renter is a food serving concession and not restricted to specific
items, Renter shall submit menus and prices to Association for approval at least twelve (12) hours in advance of
each day's operation. Upon request, Renter must furnish to Association receipts for license fees, tax deposits,
insurance, etc., prior to event.
4. Renter will conduct the privileges granted in this Agreement according to all the rules and requirements
of applicable state and local health authorities, and without infringement upon the rights and privileges of others;
will not handle or sell any commodities or transact any business whatsoever for which an exclusive privilege is
sold by Association, nor engage in any other business whatsoever upon or within said Premises or Fairgrounds,
except that which is herein expressly stipulated and contracted for; will confine said transactions to the Premises
and privilege provided in the Agreement, and that any and all exclusives granted Renter shall not include the
Carnival and the Carnival Area.
5. Renter will post in a conspicuous manner at the front entrance to the concession, a sign showing the prices
to be charged for all articles offered for sale to the public under the Agreement; the size of said sign, manner and
place of posting to be pre -approved by Association.
6. Association will furnish necessary janitor service for all aisles, streets, roads and areas used by the public,
but Renter must, at his/her own expense, keep the Premises and adjacent areas properly arranged and clean. All
concessions must be clean, all coverings removed, and the concession ready for business each day at least one
hour before the Fair is open to the public. Receptacles will be provided at several locations to received Renter's
trash, and such trash must not be swept into the aisles or streets or any public areas.
7. All sound -producing devices used by Renter within the Premises must be of such a nature and must be so
operated, as not to cause annoyance or inconvenience to patrons or to other Concessionaires or Exhibitors. The
decision of Association as to the desirability of any such sound producing device shall be final and conclusive.
Sound -amplification equipment may be installed only by first obtaining written permission thereof from
Association.
8. Renter agrees that there will be no games, gambling or any other activities in which money is used as a
prize or premium, and that Renter shall not buy and/or permit "buy backs" for cash, any prizes or premiums given
away to patrons. Only straight merchandising methods shall be used and all methods of operation, demonstration
and sale, shall be subject to the approval of the Association and the local law enforcement officials.
9. Renter is entirely responsible for the Premises and agrees to reimburse Association for any damage to the
real property, equipment, or grounds use in connection with the Premises, reasonable wear and tear excepted.
Renter agrees to inspect the conditions of the Premises and of all property it will use on the Premises, including
but not limited to equipment, furniture or other personal property owned by Association, and to be entirely
responsible for the use of the Premises and such property.
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10. Association may provide watchman service, which will provide for reasonable protection of the property
of Renters, but Association shall not be responsible for loss or damage to the property of Renter.
11. Each and every article and all boxes, crates, packing material, and debris of whatsoever nature must be
removed from the Premises by Renter, at Renter's own expense, upon expiration or early termination of this
Agreement. It is understood that in the event of Renter's failure to vacate said Premises herein provided, unless
permission in writing is first obtained, Association may and is hereby authorized and made the agent of Renter to
remove all remaining material of any nature whatsoever, at the Renter's risk and expense, and Renter shall
reimburse Association for expenses thus incurred.
12. No Renter will be permitted to sell or dispose of anywhere on the Premises alcoholic beverages as defined
in the Alcoholic Beverage Control Act, unless Association authorizes Renter in writing and unless Renter holds
a lawful license authorizing such sales on the Premises.
13. All safety orders of the Division of Industrial Safety, Department of Industrial Relations, must be strictly
observed.
14. Failure of Association to insist in any one or more instances upon the observance and/or performance of
any of these terms and conditions of this Agreement shall not constitute a waiver of any subsequent breach of any
such rules and regulations.
15. This Agreement shall be subject to termination by either parry at any time prior to or during the term
hereof by giving the other party notice in writing at least 30 days prior to the date when such termination shall
become effective. Such termination shall relieve the Association of any further performance of the terms of this
Agreement.
16. "Contractor, by signing this contract, does swear under penalty that no more than one final unappealable
finding of contempt of court by a Federal court has been issued against that contractor within the immediately
preceding two-year period because of the Contractor's failure to comply with an order of the National Labor
Relations Board (Government Code Section 14780.5) (SAM Sec. 12127)."
17. Renter recognizes and understands that this Agreement may create a possessory interest subject to property
taxation and that the Renter may be subject to the payment or property taxes levied on such interest.
18. The Association shall have the privilege of inspecting the Premises covered by this Agreement at any time
or all times. Association shall have the right to retain a key to the Premises and may enter with at least 24-hour
written notice to Renter.
19. The Parties hereto agree that Renter, and any agents and employees of Renter, in the performance of this
Agreement, shall act in an independent capacity and not as officers or employees or agents of Association.
20. Time is of the essence of each and all the provisions of this Agreement, and the provisions of this
Agreement shall extend to and be binding upon and inure to the benefit of the heirs, executors, administrators,
successors, and assigns of the respective parties hereto.
Memo for Fair Management: Hazardous Agreements. If this Agreement provides for a hazardous activity,
the current Form FE-13, Statement Regarding Insurance, must be attached to each copy and incorporated
by reference in Paragraph 11 of page two.
By state law and in the interest of public health, smoking shall not be permitted in or within 20 feet of any
State of California building, including the Santa Ana Pavilion area, OC Promenade area, Centennial Farm,
Kidland carnival area, the Livestock area, Pacific Amphitheatre seating area, and Arena grandstand and
bleacher seating areas. This policy includes the use of electronic cigarettes, vaporizers and oil/wax pens.
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EXHIBIT "A"
Event Name: Newport Beach Police Department Officer Training Contract No: R-032-25
Contact Person: David Spenser, Sergeant Phone: (949) 644-3717
Event Dates: 01/01/2025 - 12/31/2025 Hours: 7:00 AM - 4:00 PM
Projected Attendance: 15
LOCATION(S):
AvailableParking Lot.............................................................................................................................................. $150.00 Per Day
RENTER AGREES:
• That this agreement covers all officer training sessions to take place in parking lots at the OC Fair & Event Center during the
2025 calendar year.
• To contact the Event Sales & Services Department at (714) 708-1572 prior to scheduling any training sessions to ensure that
the location is available.
• That an OC Fair & Event Center written confirmation approving each date and specific location is required prior to
Renter scheduling a training session. This avoids any miscommunication between Renter's attendees and the OC Fair
& Event Center.
• To provide proof of insurance upon signing this agreement.
• To notify the District (OCFEC) of any accident that takes place during the training. The Safety & Security Department
can be reached by phone at (714) 708-1588, 24 hours a day, or they can be located at the Safety & Security Office near
Gate 5 off Arlington Drive between the hours of 6:00 AM -12:00 Midnight.
• To reimburse the District (OCFEC) for any out of pocket expenses related to this event/training session.
• That any and all equipment, materials and vehicles will be removed from OCFEC property after the final day of training or
after each single day session.
• That alcohol brought on grounds by participants, attendees or event personnel is strictly prohibited.
• That loud noises are not allowed on the property at any time due to the proximity of adjacent residential housing tracks, City
Hall and City services. Such sound violations can be cause for termination of your event/training session and removal from
the premises.
• That damage occurring in the parking lot and/or of OCFEC property will be itemized and invoiced. Payment will be due
prior to any new activity taking place at the OC Fair & Event Center.
• To limit speeds to no more than 40 MPH.
• That parking lot usage will be conducted in a safe manner, with consideration of other activities taking place at the OC Fair
& Event Center. To ensure safety within and around your event, the District (OCFEC) may, at the expense of the Renter,
construct a barrier around the perimeter of the driving portion of the event. Renter will be responsible for all further necessary
precautions in and around the event/training session.
ADDITIONAL EQUIPMENT, PERSONNEL AND/OR SERVICES
It is mutually understood that any additions to this agreement shall be achieved through either a signed amendment or service
order. The OCFEC will make every effort to contain the need to add services and equipment placement. It is agreed, however,
that safety and security additions deemed necessary, as determined by OCFEC management for purpose of protecting all persons
on OCFEC property, are not negotiable and will not be compromised.
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CANNABIS EVENTS
OC Fair & Event Center (OCFEC) does not currently book any cannabis -related events. This policy also extends to existing
events at OCFEC. OCFEC does not permit vendors, booths, exhibits, displays, signage, etc from cannabis dispensaries or third -
parties that sell cannabis -related products as part of any event. Event sponsors, vendors and/or exhibitors may not distribute, sell
or promote cannabis products or drug paraphernalia during any event at OCFEC.
COVED GUIDELINES
Renter agrees to abide by COVID related health directives, if any, in place during the event.
EVENT PROGRAM POLICIES AND PROCEDURES
As specified on page 1 of this Rental Agreement, the Event Sales & Services Policies & Procedures Handbook is a part of this
Agreement, and Renter agrees to abide by said Policies and Procedures. The handbook is located on the OC Fair & Event Center
website, and can also be accessed at https:Hocfair.com/wp-content/uploads/2018/10/PoliciesProceduresBooklet2Ol8v2.1)
OAK VIEW GROUP dba OVG HOSPITALITY
All food and beverage service must be discussed with and approved by OVG Hospitality, the OCFEC Master Concessionaire.
RECYCLING / SB 1383
SB 1383 is a California statute commonly known as the Short -Lived Climate Pollutants: Organic Waste Reductions Law. The
statute requires food generator entities including, but not limited to, large venues, large events, county fairgrounds and state
agencies to recycle their organic waste including, but not limited to, food and green material waste, paper products, biosolids and
digestate and in some cases, to donate edible food. SB 1383 recovery requirements include a 75% reduction in landfilled organic
waste and a 20% increase in recovery of currently disposed edible food by 2025. The OC Fair & Event Center is already actively
engaged and fully committed to meeting SB 1383 guidelines by way of in-house recycling initiatives and measures, but is also
critically dependent upon compliance of all year round show promoters/producers while on property during their event. It is of
utmost importance that all operators adhere to direction provided by OCFEC staff.
SOUND ORDINANCE
Per City Ordinance, loud noise is not allowed during move in and move out between the hours of 9:00 PM to 8:00 AM. Please
refer to Exhibit E. Sound Monitor/Engineer must be on site for sound check and all music performances. All outside (on
grounds) amplified music/sound must end by 10:00 PM on Friday and Saturday, and by 9:00 PM Sunday through
Thursday unless otherwise approved in writing by OCFEC. Bull horns or similar devices are not allowed. Vendors are
prohibited from playing any sound systems (radios, public address systems, portable speakers, etc) that create amplified sound.
Any proposed outdoor music/sound producing entertainment (i.e. - DJ, stage performance, etc) must be discussed with and
approved by OCFEC Sound Engineer prior to the event. Installation of suitable barriers is also required by OCFEC as a
sound mitigation measure (see above sound mitigation terms). Should the Sound Engineer/Sound Monitor or Event
Coordinator request that the volume of music, sound or noise be lowered or turned off, City of Newport Beach, a
California municipal corporation and charter city must comply with request.
STATE FIRE MARSHAL
Event footprint capacity will be determined by State Fire Marshal. City of Newport Beach, a California municipal corporation
and charter city must comply with all California State Fire Codes. State Fire Marshal may require changes to event layout. If so,
City of Newport Beach, a California municipal corporation and charter city must execute changes within the specified time frame.
Docusign Envelope ID: C218452A-93AA-4B5A-922A-44E976564D71
California Fair Services Authority
EXHIBIT B
INSURANCE REQUIREMENTS
(revised effective January 1, 2023)
I. Evidence of Coverage
The contractor/renter shall provide a signed original evidence of coverage form for the term of the
contract or agreement (hereinafter "contract") protecting the legal liability of the State of
California, the California Fair Services Authority, District Agricultural Associations, County
Fairs, Counties in which County Fairs are located, Lessor/Sublessor if fair site is
leased/subleased, Citrus Fruit Fairs, California Exposition and State Fair, or Entities (public or
non-profit) operating California designated agricultural fairs, their directors, officers, agents,
servants, and employees, from occurrences related to operations under the contract. This may be
provided by:
A. Insurance Certificate - The contractor/renter provides the fair with a signed original
certificate of insurance (the ACORD form is acceptable), lawfully transacted, which sets forth
the following:
1. List as the Additional Insured: "That the State of California, the California Fair
Services Authority, the District Agricultural Association, County Fair, the County
in which the County Fair is located, Lessor/ Sublessor if fair site is leased/subleased,
Citrus Fruit Fair, California Exposition and State Fair, or Entities (public or non-profit)
operating . California designated agricultural fairs, their directors, officers, agents,
servants, and employees are made additional insured, but only insofar as the operations
under this contract are concerned."
2. Dates: The dates of inception and expiration of the insurance. For individual events,
the specific event dates must be listed, along with all set-up and tear down dates.
3. Coverages:
a. General Liability - Commercial General Liability coverage, on an occurrence basis,
at least as broad as the current Insurance Service Office (ISO) policy form #CG 00-
01. Limits shall not be less than for the limits in the CFSA
Hazardous/Nonhazardous Activities List which includes, but is not limited to, the
following: $5,000,000 per occurrence for Carnival Rides and for Freefall
Attractions (elevated jumps involving airbags); $5,000,000 per
occurrence for the following types of Motorized Events: Automobile races,
drifting exhibitions, burnout contests/competitions, truck rodeos, tractor/truck
pulls, destruction derbies, RV destruction derbies, mud bogs, mud racing, car
crunches, monster truck shows, automobile thrill shows, figure 8 racing, stock car
racing, tuff trucks, boat races, autocross, dirt racing, oval track, sprint cars/410
sprints, modified, super stock, mini -stock, dwarf cars, micro lights, endure, pro
stock. $3,000,000 per occurrence for the following types of Motorized Events:
motorcycle racing, flat track motorcycle racing, arena -cross, freestyle motocross,
motorcycle thrill shows and stunt teams, ATV, sand drags, go karts, snowmobile
races, quarter midget races, golf cart races, Redneck Roundup (ATVs), lawnmower
races. $3,000,000 per occurrence for Rodeo Events all types with a paid gate and
any Rough Stock Events such as Bull Riding, Bareback, Saddle Bronc, or Mutton
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Busting; $2,000,000 per occurrence for the following: Concerts: 2,000 and more
attendees; Extreme Attractions*: All Types, including but not limited to bungee
attractions, ejection seats, sky scrapers, Trampoline Things/quad jumpers, zip line
or similar attractions requiring a Cal/OSHA permit to operate; Fair time Kiddie
Carnival Rides: Up to 6 kiddie rides (includes book -in rides); Interim Carnival
Rides; Extreme Attractions; Law Enforcement: All types, including but not limited
to city police, county sheriff, California Highway Patrol, county probation,
California Department of Corrections, state or federal military. Mutual
indemnification in the contract may substitute for coverage with written approval
from CFSA. Mechanical Bulls; Motorized Events: Car jumping
contests/demonstrations of hydraulic modifications to automobiles; Rave Type
Events: Any dance or concert which extends beyond midnight; Rodeo Events: All
Types without a paid gate and with any Rough Stock Events such as Bull Riding,
Bareback, Saddle Bronc, or Mutton Busting; Simulators; $1,000,000 per
occurrence for Rodeo Events All Types without any Rough Stock Events but
including barrel racing, penning, and roping; $1,000,000 per occurrence for all
other contracts for which liability insurance (and liquor liability, if applicable) is
required.
The Certificate of Insurance shall list the applicable policy forms, including
endorsements. Any exclusions or coverage limitations, including sub -limits, that
apply to the contractor/renter's activities, or business to be conducted under the
contract or rental agreement/lease, must be listed in the Certificate of Insurance. If
there is a self -insured retention or deductible in the contractor/renter's coverage
equal to or in excess of $100,000, the self -insured retention/deductible amount
shall be included as part of the Certificate of Insurance. A copy of the
contractor/renter's policy declaration page containing this information as an
attachment/exhibit to the Certificate of Insurance will be acceptable, provided it
contains all the aforementioned information.
b. Automobile Liability - Commercial Automobile Liability coverage, on a per
accident basis, at least as broad as the current ISO policy form # CA 00-01, Symbol
#1 (Any Auto) with limits of not less than $1,000,000 combined single limits per
accident for contracts involving use of contractor vehicles (autos, trucks or other
licensed vehicles) on fairgrounds.
c. Workers' Compensation - Workers' Compensation coverage shall be maintained
covering contractor/renter's employees, as required by law.
d. Medical Malpractice - Medical Malpractice coverage with limits of not less than
$1,000,000 per occurrence shall be maintained for contracts involving medical services.
e. Liquor Liability - Liquor Liability coverage with limits of not less than $1,000,000
per occurrence shall be maintained for contracts involving the sale of alcoholic
beverages.
4. Cancellation Notice: Notice of cancellation of the listed policy or policies shall be
sent to the Certificate Holder in accordance with policy provisions.
Revised Eff. January 1, 2023
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5. Certificate Holder:
• For Individual Events Only - Fair, along with fair's address, is listed as the certificate
holder.
• For Master Insurance Certificates Only —
o California Fair Services Authority
Attn: Risk Management, 1776 Tribute Road, Suite 100
Sacramento, CA 95815 is listed as the certificate holder.
6. Insurance Company: The company providing insurance coverage must be
acceptable to the California Department of Insurance.
7. Insured: The contractor/renter must be specifically listed as the Insured.
B. CFSA Special Events Program - The contractor/renter obtains liability protection
through the California Fair Services Authority (CFSA) Special Events Program, when
applicable.
•
C. Master Certificates - A current master certificate of insurance for the contractor/renter has
been approved by and is on file with California Fair Services Authority (CFSA).
•'
D. Self -Insurance - The contractor/renter is self -insured and acceptable evidence of self-
insurance has been approved by California Fair Services Authority (CFSA).
H. General Provisions
Maintenance of Coverage - The contractor/renter agrees that the commercial general
liability (and automobile liability, workers' compensation, medical malpractice and/or liquor
liability, if applicable) insurance coverage herein provided for shall be in effect at all times
during the term of this contract. In the event said insurance coverage expires or is cancelled
at any time or times prior to or during the term of this contract, contractor/renter agrees to
provide the fair, prior to said expiration date, a new certificate of insurance evidencing
insurance coverage as provided for herein for not less than the remainder of the term of the
contract, or for a period of not less than one (1) year. New certificates of insurance are
subject to the approval of California Fair Services Authority, and contractor/renter agrees
that no work or services shall be performed prior to the giving of such approval. In the event
the contractor/renter fails to keep in effect at all times insurance coverage as herein provided,
the fair may, in addition to any other remedies it may have, take any of the following actions:
(1) declare a material breach by contractor/renter and terminate this contract; (2) withhold
all payments due to contractor/renter until notice is received that such insurance coverage
is in effect; and (3) obtain such insurance coverage and deduct premiums for same from any
sums due or which become due to contractor/renter under the terms of this contract.
Revised Eff. January 1, 2023
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2. Primary Coverage - The contractor/renter's insurance coverage shall be primary and
any separate coverage or protection available to the fair or any other additional
insured shall be secondary.
Contractor's Responsibility - Nothing herein shall be construed as limiting in any way
the extent to which contractor/renter maybe held responsible for damages resulting from
contractor/renter's operations, acts, omissions or negligence. Insurance coverage obtained
in the minimum amounts specified above shall not relieve contractor/renter of liability
in excess of such minimum coverage, nor shall it preclude the fair from taking other actions
available to it under contract documents or by law, including, but not limited to, actions
pursuant to contractor/renter's indemnity obligations. The contractor/renter indemnity
obligations shall survive the expiration, termination or assignment of this contract.
4. Certified Copies of Policies - Upon request by fair, contractor/renter shall immediately
furnish a complete copy of any policy required hereunder, with said copy certified by the
underwriter to be a true and correct copy of the original policy. Fairtime Carnival Ride
contractors must submit copies of actual liability insurance policies, certified by an
underwriter, to California Fair Services Authority (CFSA).
III. Participant Waivers
For hazardous participant events (see subsection 4. below), the contractor/renter
agrees to obtain a properly executed release and waiver of liability agreement
(Form required by contractor/renter's insurance company or CFSA Release and
Waiver Form) from each participant prior to his/her participation in the events
sponsored by contractor/renter.
Contractor/renter shall ensure that any parry renting space from the
contractor/renter with, or for, hazardous participant events (see subsection 4.
below) obtains a properly executed release and waiver of liability agreement
(Form required by contractor/renter's insurance company or CFSA Release and
Waiver Form) from each participant prior to his/her participation in the events
and provides a copy to the contractor/renter.
3. The contractor/renter shall provide copies of all executed release and waiver of
liability agreements required under subsections 1. and 2. above to the Fair at the
end of the rental agreement.
4. Hazardous participant events include, but are not limited to, any event within the
following broad categories: Athletic Team Events; Equestrian -related Events;
Extreme Attractions; Freefall Attractions; Mechanical Bulls; Simulators;
Motorized Events; Rodeo Events; and Wheeled Events, including bicycle, skates,
skateboard, or scooter. Contact California Fair Services Authority, Risk
Management Department at (916) 921-2213 for further information and for CFSA
Release and Waiver Form.
Revised Eff. January 1, 2023
Docusign Envelope ID: C218452A-93AA-4B5A-922A-44E976564D71
State of California EXHIBIT "C" Division of Fairs & Expositions
STANDARD CONTRACT TERMS AND CONDITIONS (F-31, RENTAL AGREEMENT)
1. National Labor Relations Board (PCC Section 10296)
Contractor, by signing this contract, does swear under penalty of perjury that no more than one
final unappealable finding of contempt of court by a Federal Court has been issued against
contractor within the immediately preceding two-year period because of the contractor's failure to
comply with an order of a Federal Court which orders the contractor to comply with an order of
National Labor Relations Board (Public Contract Code Section 10296).
2. Resolution of Contract Disputes (PCC 10240.5, 10381)
If, during the performance of this agreement, a dispute arises between contractor and Fair
Management, which cannot be settled by discussion, the contractor shall submit a written
statement regarding the dispute to Fair Management. A decision by Fair Management shall be
made to the Contractor in writing, and shall be final and conclusive. Contractor shall continue to
perform contract requirements without interruption during the dispute period.
3. Non -Discrimination Clause
During the performance of this Agreement, Contractor and its subcontractors shall not deny the
contract's benefits to any person on the basis of race, religious creed, color, national origin,
ancestry, physical disability, mental disability, medical condition, genetic information, marital
status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and
veteran status, nor shall they discriminate unlawfully against any employee or applicant for
employment because of race, religious creed, color, national origin, ancestry, physical disability,
mental disability, medical condition, genetic information, marital status, sex, gender, gender
identity, gender expression, age, sexual orientation, or military and veteran status. Contractor
shall insure that the evaluation and treatment of employees and applicants for employment are
free of such discrimination. Contractor and subcontractors shall comply with the provisions of the
Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated
thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part
1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations
or standards adopted by the awarding state agency to implement such article. Contractor shall
permit access by representatives of the Department of Fair Employment and Housing and the
awarding state agency upon reasonable notice at any time during the normal business hours, but
in no case less than 24 hours' notice, to such of its books, records, accounts, and all other
sources of information and its facilities as said Department or Agency shall require to ascertain
compliance with this clause. Contractor and its subcontractors shall give written notice of their
obligations under this clause to labor organizations with which they have a collective bargaining
or other agreement. (See Cal. Code Regs., tit. 2, §11105.)
Contractor shall include the nondiscrimination and compliance provisions of this clause in all
subcontracts to perform work under the Agreement.
4. Amendment (GC 11010.5)
Contract modification, when allowable, may be made by formal amendment only.
5. Assignment
This Agreement is not assignable by the Contractor, either in whole or in part, without the
consent of the State in the form of a formal written amendment.
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6. Termination
The State reserves the right to terminate any contract, at any time, upon order of the Board of
Directors by giving the contractor notice in writing at least 30 days prior to the date when such
termination shall become effective. Such termination shall relieve the fair of any further
payments, obligations, and/or performances required in the terms of the contract.
Contractor may submit a written request to terminate this agreement only if the State should
substantially fail to perform its responsibilities as provided herein.
However, the agreement can be immediately terminated for cause. The term "for cause" shall
mean that the Contractor fails to meet the terms, conditions, and/or responsibilities of the
contract. In this instance, the contract termination shall be effective as of the date indicated on
the State's notification to the Contractor.
This agreement may be suspended or cancelled without notice, at the option of the Contractor, if
the Contractor or State's premises or equipment are destroyed by fire or other catastrophe, or so
substantially damaged that it is impractical to continue service, or in the event the Contractor is
unable to render service as a result of any action by any governmental authority.
SCTC, F-31 (revised 10/01)
7. Governing Law
This contract is governed by and shall be interpreted in accordance with the laws of the State of
California.
8. Conflict of Interest (PCC 10410, 10411, 10420)
Contractor needs to be aware of the following provisions regarding current or former state
employees. If Contractor has any questions on the status of any person rendering services or
involved with the Agreement, the awarding agency must be contacted immediately for
clarification.
Current State EmDlovees (PCC 10410):
1) No officer or employee shall engage in any employment, activity or enterprise from which the
officer or employee receives compensation or has a financial interest and which is sponsored
or funded by any state agency, unless the employment, activity or enterprise is required as a
condition of regular state employment.
2) No officer or employee shall contract on his or her own behalf as an independent contractor
with any state agency to provide goods or services.
Former State Employees (PCC 10411):
1) For the two-year period from the date he or she left state employment, no former state officer
or employee may enter into a contract in which he or she engaged in any of the negotiations,
transactions, planning, arrangements or any part of the decision -making process relevant to
the contract while employed in any capacity by any state agency.
2) For the twelve-month period from the date he or she left state employment, no former state
officer or employee may enter into a contract with any state agency if he or she was employed
by that state agency in a policy -making position in the same general subject area as the
proposed contract within the 12-month period prior to his or her leaving state service. If
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Contractor violates any provisions of above paragraphs, such action by Contractor shall
render this Agreement void. (PCC 10420).
9. Contractor Name Change
An amendment is required to change the Contractor's name as listed on this Agreement. Upon
receipt of legal documentation of the name change the State will process the amendment.
Payment of invoices presented with a new name cannot be paid prior to approval of said
amendment.
10. Air or Water Pollution Violation (WC 13301)
Under the State laws, the Contractor shall not be: (1) in violation of any order or resolution not
subject to review promulgated by the State Air Resources Board or an air pollution control district;
(2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of
the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3)
finally determined to be in violation of provisions of federal law relating to air or water pollution.
State of California Division of Fairs & Exposition SCTC, F-31 (revised 12/19)
Docusign Envelope ID: C218452A-93AA-4B5A-922A-44E976564D71
EXHIBIT E
NOISE ORDINANCE:
A general awareness of all OC Fair & Event Center sound systems is important to understand the critical task of maintaining sound
levels within a specific window for all areas in order to minimize the overall impact of sound from the OC Fair on surrounding
neighborhoods.
OC Fair sound systems will have strict sound control measures in place.
ALL dB references are measured as FLAT response, NOT `A' weighted. This applies to all dB levels referenced herein.
The OC Fair has a noise injunction specifically applied to the Pacific Amphitheatre. However, this applies to all events.
The injunction states that at a distant house (547 Serra Way) the level must not exceed 55 dB. The house is approximately 2,000
feet from the Grandstand Arena. The injunction applies to all sound emanating from the OC Fair, DURING Fair time.
For all year round events taking place outside of fair time, there is a 5 dB reduction in maximum levels. In other words, the 55 dB
maximum is reduced to a 50 dB maximum.
There is a strict 10:00 p.m. curfew in effect unless an extension of curfew is approved in writing by the CEO or COO of the 32nd
District Agricultural Association (District) prior to the event.
GENERAL SOUND LEVEL GUIDELINES, APPLIED TO ALL AREAS:
NOTE: outside of fair, all references to 55 db are lowered to 50 dB.
1) Maximum, broadband (20 Hz to 15 KHz) noise level, measured at FOH, will not exceed peaks of 92 dB under any circumstances.
2) Behind the stage, measured at noise level will not exceed peaks of 70 dB under any circumstances. This includes direct FOH
system energy, stage monitors, backline equipment and any reflected energy from the surrounding buildings.
3) Note that the objective is to keep SPL at or below 55 dB in ALL areas where houses are located.
4) Any combination of 1or 2 above resulting in noise levels exceeding 55 dB in surrounding neighborhoods must result in a lowering
of level until the level in the neighborhood is within compliance.
IN SUMMARY:
NOTE: outside of fair, all references to 55 db are lowered to 50 dB.
1) No more than 55 dB in any area where a home is located.
2) No more than 70 dB behind stages.
3) No more than 92 dB at FOH.
4) If any combination of the above results in greater than 55 dB in any area where housing is located, levels will be immediately
decreased until compliance is met.
Measurements will be taken during each event to insure that the level is at or below an average of 92 dB at FOH, 70 dB at the rear of
the stage.
Every effort will be taken by the Contractor to insure that the noise ordinance is strictly adhered to.
1) In all cases, apply reasonable care to:
a) Not interfere with surrounding vendors activities.
b) Maintain a level reasonably consistent with the program material and audience size to be covered.
c) At no time will the audio level exceed 90 dB 50 feet from the audio system.
d) If speakers are in close proximity to audience members, sound level 10 feet from speakers will not exceed 85 dB.
e) The Noise Injunction is to be respected and adhered to at all times.
2) Contractor is specifically responsible for insuring compliance as indicated herein.
3) Contractor will respond to requests from District personnel to reduce levels as required.
Docusign Envelope ID: C218452A-93AA-4B5A-922A-44E976564D71
�CFAIIi;
EVENTCENTER
Exhibit F - Assembly Bill 1499
If you haven't already heard, the California Legislature enacted Assembly Bill 1499 (AB 1499).
The bill became effective July 1, 2018 and requires retailers (commercial exhibitors/vendors,
merchants, concessionaires, etc) who make sales of tangible personal property at a California
state -designated fairground to separately report the sales amount on their Sales and Use Tax
Return. The OC Fair & Event Center (OCFEC) is a California state -designated fairground.
When you operate at the OCFEC as well as at other state -designated fairgrounds, on -
premises sales that you and/or your vendors generate are to be reported separately for each
specific fairground.
Please note that AB 1499 does not impact current state and local sales tax charged in Orange
County or in other California locales. It does, however, direct the California Department of
Tax and Fee Administration (CDTFA) to reallocate 3/4 of 1% of the total amount of reported
gross receipts and to appropriate these monies to the Fair and Exposition Fund for specified
fairground operational and infrastructure needs projects. This funding contributes to
upgraded fairground facilities that will help event producers and vendors grow their
businesses.
Below are links to helpful information on how this may affect you and your vendors.
Please take the time to read through the information and pass along to all of your vendors
who will be on OC Fair and Event Center property for your upcoming event.
If you or your vendors have any questions, please contact the California Department of Tax
and Fee Administration's customer service line at 1-800-400-7115. Representatives are
available Monday - Friday (except state holidays), from 8:00 a.m. to 5:00 p.m. (Pacific time).
California Department of Tax and Fee Administration
http://www.cdtfa.ca.gov/indust[y/state-fairgrounds.htm
California Legislative Information
http://leginfo.legislature.ca.gov/faces/biIINavClient.xhtmI?bill id=201720180AB1499
Westerns Fairs Association
https://www.westernfairs.org/p/members/subsidiaries/cfa/abl499
Thank you for being a valued part of the OCFEC's Year Round Event Program and ensuring
that all of your participating retailers are aware of and in compliance with AB 1499. We look
forward to your upcoming events.
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�CFAI�;
EVENTCENTER
Exhibit S
TRUSSING/TEMPORARY SPECIAL EVENT STRUCTURE CONSTRUCTION & SAFETY CODE
For purpose of public and worker safety, the OC Fair & Event Center (OCFEC) requires that all
show producers/promoters, commercial exhibitors/merchants and concessionaires incorporating
trussing and other structural components such as signage, bannerframes and flag poles into their
exhibit/booth design or concession area must adhere to all manufacturer specifications and OSHA
guidelines as well as any other applicable state and local regulation when setting up planned
exhibitor/merchant or concession space. See below California Fire Code (CFQ reference
language specific to Temporary Special Event Structures. Other related safety practice
requirements also apply when personnel climb onto trussing, and/or stand on concession trailer
roofs. Safety measures must include, but are not limited to:
• Required fall arrest system (harness and line use) by personnel exposed to fall hazard
during installation, maintenance/wash and teardown periods.
• Specified installation of base plates and anchoring systems.
• Specified blocking schemes and pinning devices.
Show producers/promoters, commercial exhibitors/merchants and concessionaires not
adhering to above guidelines, or deemed to be operating in an otherwise unsafe manner, may
be directed to cease operations. Violations can result in counseling and other corrective
measures up to and including notice of contractual default. If condition is not corrected within
a reasonable remedy period based upon severity of situation or immediately when absolutely
necessary, or if occurrence is a repeat violation, matter can be cause for loss of directly related
rental space and/or dismissal from the OC Fair & Event Center as well as loss of consideration
for future participation at the OC Fair and other planned events.
Advance request and OCFEC/State Fire Marshal review process: During application and
contractual rental agreement development timeline, Renter shall submit a request to respective
contracting department for OCFEC review and approval of Renter's intent to install trussing units
or other such structures surrounding or adjoining designated concession or commercial exhibitor
space. If provided OCFEC approval to proceed to next steps of structure planning, Renter is then
required by OCFEC and California State Fire Marshal to provide structure (trussing) installation
construction documentation, inclusive of a stamped engineering drawing prepared by a California
registered structural engineer in accordance with the California Building Code and a letter of
conformance from the party responsible for actual building of the structure. Documentation shall
encompass structural integrity, wind loads and flame spread requirements, and must be available
to OCFEC and fire code official upon request for review and approval in order to permit installation
of planned temporary structure. In and of itself, submission of documents to OCFEC or fire code
official does not constitute approval. Basis for addressing all specified construction related
requirements is to protect against potential of structural collapse/upending and shock hazards.
See below document content and procedural list for additional preparatory reference.
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Construction documents: Construction documents shall be prepared by a California registered
design professional (structural engineer) in accordance with the California Building Code and ANSI
E1 .21 where applicable. Documents shall include:
1. A summary sheet showing the building code used, design criteria, loads and support reactions.
2. Detailed construction and installation drawings.
3. Design calculations.
4. Operating limits of the structure explicitly outlined by the registered design professional
including environmental conditions and physical forces.
5. Effects of additive elements such as video walls, supported scenery, audio equipment, vertical
and horizontal coverings.
6. Means for adequate stability including specific requirements for guying and cross -bracing,
ground anchors or ballast for different ground conditions.
Designation of responsible party: The owner of the temporary special event structure shall
designate in writing a person to have responsibility for the temporary special event structure on
the site. The designated person shall have sufficient knowledge of the construction documents,
manufacturer's recommendations and operations plan to make judgments regarding the
structure's safety and to coordinate with the fire code official.
Operations plan: The operations plan shall reflect manufacturer's operational guidelines,
procedures for environmental monitoring and actions to be taken under specified conditions
consistent with the construction documents.
Means of egress — The means of egress for temporary special event structures shall comply with
California Fire Code.
For official code standards, refer to the California Fire Code (CFC) section applicable to
Temporary Special Event Structures.
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KFAI�;CENTER
Exhibit T - GenAI
GENAI TECHNOLOGY USE & REPORTING
During the term of the contract, Contractor must notify the State in writing if their services or any
work under this contract includes, or makes available, any previously unreported GenAI technology,
including GenAI from third parties or subcontractors. Contractor shall immediately complete the
GenAI Reporting and Factsheet (STD 1000) to notify the State of any new or previously unreported
GenAI technology. At the direction of the State, Contractor shall discontinue the use of any new or
previously undisclosed GenAI technology that materially impacts functionality, risk or contract
performance, until use of such GenAI technology has been approved by the State.
Failure to disclose GenAI use to the State and submit the GenAI Reporting and Factsheet (STD
1000) may be considered a breach of the contract by the State at its sole discretion and the State
may consider such failure to disclose GenAI and/or failure to submit the GenAI Reporting and
Factsheet (STD 1000) as grounds for the immediate termination of the contract. The State is
entitled to seek any and all relief it may be entitled to as a result of such non -disclosure.
The State reserves the right to amend the contract, without additional cost, to incorporate GenAI
Special Provisions into the contract at its sole discretion and/or terminate any contract that presents
an unacceptable level of risk to the State.
Docusign Envelope ID: C218452A-93AA-4B5A-922A-44E976564D71
W-9
Request for Taxpayer
Give Form to the
Form
Identification Number and Certification
requester. Do not
(Rev. October 2018)
Department ofthe Treasury
send to the IRS.
Internal
Revenue Service
► Go to www.frs.gov/FormW9 for instructions and the latest information.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
2 Business name/disregarded entity name, if different from above
M
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the
4 Exemptions (codes apply only to
following seven boxes,
certain entities, not individuals; see
a
instructions on page 3):
Individual/sole proprietor or -1C Corporation El Corporation ❑ Partnership ❑ Trust/estate
0
acu.N
c
single -member LLC
Exempt payee code (if any)
CL
Z
❑ Limited liability company. Enterthe tax classification (C=C corporation, S=S corporation, P=Partnership) ►
u
p
Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check
Exemption from FATCA reporting
a
LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is
code if an
( y)
5
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that
a wu
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
u
d
❑ Other (see instructions) ►
(Applies to accounts maintained outside the U S.)
N
5 Address (number, street, and apt. or suite no.) See instructions.
Requester's name and address (optional)
c
rn0
6 City, state, and ZIP code
7 List account number(s) here (optional)
Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
Social security number
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
— —
entities. it is vour emolover identification number (EIN). If you do not have a number, see How to pet a
TIN, later. or
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Employer identification number
Number To Give the Requester for guidelines on whose number to enter. I I I I F—T—F
W Gertitication
penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. 1 am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on yourtax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
otherthan interest and dividends, you are not required to sign the certification, but you must provide yourcorrect TIN. See the instructions for Part II, later.
Sign Signature of
Here U.S. person ► Date ►
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to wwvvJrs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
- Form 1099-INT (interest earned or paid)
- Form 1099-DIV (dividends, including those from stocks or mutual
funds)
- Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
- Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
- Form 1099-S (proceeds from real estate transactions)
- Form 1099-K (merchant card and third party network transactions)
- Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
- Form 1099-C (canceled debt)
- Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X Form W-9 (Rev. 10-2018)
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Form W-9 (Rev. 10-2018) Page 2
By signing the filled -out form, you:
1. Certify that the TIN you are giving is correct (oryou are waiting for a
number to be issued),
2. Certify that you are not subject to backup withholding, or
3. Claim exemption from backup withholding if you are a U.S. exempt
payee. If applicable, you are also certifying that as a U.S. person, your
allocable share of any partnership income from a U.S. trade or business
is not subject to the withholding tax on foreign partners' share of
effectively connected income, and
4. Certify that FATCA code(s) entered on this form (if any) indicating
that you are exempt from the FATCA reporting, is correct. See What is
FA TCA reporting, later, for further information.
Note: If you are a U.S. person and a requester gives you a form other
than Form W-9 to request your TIN, you must use the requester's form if
it is substantially similar to this Form W-9.
Definition of a U.S. person. For federal tax purposes, you are
considered a U.S. person if you are:
- An individual who is a U.S. citizen or U.S. resident alien;
- A partnership, corporation, company, or association created or
organized in the United States or under the laws of the United States;
- An estate (other than a foreign estate); or
- A domestic trust (as defined in Regulations section 301.7701-7).
Special rules for partnerships. Partnerships that conduct a trade or
business in the United States are generally required to pay a withholding
tax under section 1446 on any foreign partners' share of effectively
connected taxable income from such business. Further, in certain cases
where a Form W-9 has not been received, the rules under section 1446
require a partnership to presume that a partner is a foreign person, and
pay the section 1446 withholding tax. Therefore, if you are a U.S. person
that is a partner in a partnership conducting a trade or business in the
United States, provide Form W-9 to the partnership to establish your
U.S. status and avoid section 1446 withholding on your share of
partnership income.
In the cases below, the following person must give Form W-9 to the
partnership for purposes of establishing its U.S. status and avoiding
withholding on its allocable share of net income from the partnership
conducting a trade or business in the United States.
- In the case of a disregarded entity with a U.S. owner, the U.S. owner
of the disregarded entity and not the entity;
- In the case of a grantor trust with a U.S. grantor or other U.S. owner,
generally, the U.S. grantor or other U.S. owner of the grantor trust and
not the trust; and
- In the case of a U.S. trust (other than a grantor trust), the U.S. trust
(other than a grantor trust) and not the beneficiaries of the trust.
Foreign person. If you are a foreign person or the U.S. branch of a
foreign bank that has elected to be treated as a U.S. person, do not use
Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see
Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign
Entities).
Nonresident alien who becomes a resident alien. Generally, only a
nonresident alien individual may use the terms of a tax treaty to reduce
or eliminate U.S. tax on certain types of income. However, most tax
treaties contain a provision known as a "saving clause." Exceptions
specified in the saving clause may permit an exemption from tax to
continue for certain types of income even after the payee has otherwise
become a U.S. resident alien for tax purposes.
If you are a U.S. resident alien who is relying on an exception
contained in the saving clause of a tax treaty to claim an exemption
from U.S. tax on certain types of income, you must attach a statement
to Form W-9 that specifies the following five items.
1. The treaty country. Generally, this must be the same treaty under
which you claimed exemption from tax as a nonresident alien.
2. The treaty article addressing the income.
3. The article number (or location) in the tax treaty that contains the
saving clause and its exceptions.
4. The type and amount of income that qualifies for the exemption
from tax.
5. Sufficient facts to justify the exemption from tax under the terms of
the treaty article.
Example. Article 20 of the U.S.-China income tax treaty allows an
exemption from tax for scholarship income received by a Chinese
student temporarily present in the United States. Under U.S. law, this
student will become a resident alien for tax purposes if his or her stay in
the United States exceeds 5 calendar years. However, paragraph 2 of
the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows
the provisions of Article 20 to continue to apply even after the Chinese
student becomes a resident alien of the United States. A Chinese
student who qualifies for this exception (under paragraph 2 of the first
protocol) and is relying on this exception to claim an exemption from tax
on his or her scholarship or fellowship income would attach to Form
W-9 a statement that includes the information described above to
support that exemption.
If you are a nonresident alien or a foreign entity, give the requester the
appropriate completed Form W-8 or Form 8233.
Backup Withholding
What is backup withholding? Persons making certain payments to you
must under certain conditions withhold and pay to the IRS 24% of such
payments. This is called "backup withholding." Payments that may be
subject to backup withholding include interest, tax-exempt interest,
dividends, broker and barter exchange transactions, rents, royalties,
nonemployee pay, payments made in settlement of payment card and
third party network transactions, and certain payments from fishing boat
operators. Real estate transactions are not subject to backup
withholding.
You will not be subject to backup withholding on payments you
receive if you give the requester your correct TIN, make the proper
certifications, and report all your taxable interest and dividends on your
tax return.
Payments you receive will be subject to backup withholding if:
1. You do not furnish your TIN to the requester,
2. You do not certify your TIN when required (see the instructions for
Part II for details),
3. The IRS tells the requester that you furnished an incorrect TIN,
4. The IRS tells you that you are subject to backup withholding
because you did not report all your interest and dividends on your tax
return (for reportable interest and dividends only), or
5. You do not certify to the requester that you are not subject to
backup withholding under 4 above (for reportable interest and dividend
accounts opened after 1983 only).
Certain payees and payments are exempt from backup withholding.
See Exempt payee code, later, and the separate Instructions for the
Requester of Form W-9 for more information.
Also see Special rules for partnerships, earlier.
What is FATCA Reporting?
The Foreign Account Tax Compliance Act (FATCA) requires a
participating foreign financial institution to report all United States
account holders that are specified United States persons. Certain
payees are exempt from FATCA reporting. See Exemption from FATCA
reporting code, later, and the Instructions for the Requester of Form
W-9 for more information.
Updating Your Information
You must provide updated information to any person to whom you
claimed to be an exempt payee if you are no longer an exempt payee
and anticipate receiving reportable payments in the future from this
person. For example, you may need to provide updated information if
you are a C corporation that elects to be an S corporation, or if you no
longer are tax exempt. In addition, you must furnish a new Form W-9 if
the name or TIN changes for the account; for example, if the grantor of a
grantor trust dies.
Penalties
Failure to furnish TIN. If you fail to furnish your correct TIN to a
requester, you are subject to a penalty of $50 for each such failure
unless your failure is due to reasonable cause and not to willful neglect.
Civil penalty for false information with respect to withholding. If you
make a false statement with no reasonable basis that results in no
backup withholding, you are subject to a $500 penalty.
Docusign Envelope ID: C218452A-93AA-4B5A-922A-44E976564D71
Form W-9 (Rev. 10-2018)
Criminal penalty for falsifying information. Willfully falsifying
certifications or affirmations may subject you to criminal penalties
including fines and/or imprisonment.
Misuse of TINS. If the requester discloses or uses TINs in violation of
federal law, the requester may be subject to civil and criminal penalties.
Specific Instructions
Line 1
You must enter one of the following on this line; do not leave this line
blank. The name should match the name on your tax return.
If this Form W-9 is for a joint account (other than an account
maintained by a foreign financial institution (FFI)), list first, and then
circle, the name of the person or entity whose number you entered in
Part I of Form W-9. If you are providing Form W-9 to an FFI to document
a joint account, each holder of the account that is a U.S. person must
provide a Form W-9.
a. Individual. Generally, enter the name shown on your tax return. If
you have changed your last name without informing the Social Security
Administration (SSA) of the name change, enter your first name, the last
name as shown on your social security card, and your new last name.
Note: ITIN applicant: Enter your individual name as it was entered on
your Form W-7 application, line 1 a. This should also be the same as the
name you entered on the Form 1040/1040A/1040EZ you filed with your
application.
b. Sole proprietor or single -member LLC. Enter your individual
name as shown on your 1040/1040A/1040EZ on line 1. You may enter
your business, trade, or "doing business as" (DBA) name on line 2.
c. Partnership, LLC that is not a single -member LLC, C
corporation, or S corporation. Enter the entity's name as shown on the
entity's tax return on line 1 and any business, trade, or DBA name on
line 2.
d. Other entities. Enter your name as shown on required U.S. federal
tax documents on line 1. This name should match the name shown on the
charter or other legal document creating the entity. You may enter any
business, trade, or DBA name on line 2.
e. Disregarded entity. For U.S. federal tax purposes, an entity that is
disregarded as an entity separate from its owner is treated as a
"disregarded entity." See Regulations section 301.7701-2(c)(2)(iii). Enter
the owner's name on line 1. The name of the entity entered on line 1
should never be a disregarded entity. The name on line 1 should be the
name shown on the income tax return on which the income should be
reported. For example, if a foreign LLC that is treated as a disregarded
entity for U.S. federal tax purposes has a single owner that is a U.S.
person, the U.S. owner's name is required to be provided on line 1. If
the direct owner of the entity is also a disregarded entity, enter the first
owner that is not disregarded for federal tax purposes. Enter the
disregarded entity's name on line 2, "Business name/disregarded entity
name." If the owner of the disregarded entity is a foreign person, the
owner must complete an appropriate Form W-8 instead of a Form W-9.
This is the case even if the foreign person has a U.S. TIN.
Line 2
If you have a business name, trade name, DBA name, or disregarded
entity name, you may enter it on line 2.
Line 3
Check the appropriate box on line 3 for the U.S. federal tax
classification of the person whose name is entered on line 1. Check only
one box on line 3.
Page 3
IF the entity/person on line 1 is
THEN check the box for ...
a(n) ...
• Corporation
Corporation
• Individual
Individual/sole proprietor or single-
• Sole proprietorship, or
member LLC
- Single -member limited liability
company (LLC) owned by an
individual and disregarded for U.S.
federal tax purposes.
- LLC treated as a partnership for
Limited liability company and enter
U.S. federal tax purposes,
the appropriate tax classification.
- LLC that has filed Form 8832 or
(P= Partnership; C= C corporation;
2553 to be taxed as a corporation,
or S= S corporation)
or
• LLC that is disregarded as an
entity separate from its owner but
the owner is another LLC that is
not disregarded for U.S. federal tax
purposes.
- Partnership
Partnership
- Trust/estate
Trustlestate
Line 4, Exemptions
If you are exempt from backup withholding and/or FATCA reporting,
enter in the appropriate space on line 4 any code(s) that may apply to
you.
Exempt payee code.
- Generally, individuals (including sole proprietors) are not exempt from
backup withholding.
- Except as provided below, corporations are exempt from backup
withholding for certain payments, including interest and dividends.
• Corporations are not exempt from backup withholding for payments
made in settlement of payment card or third party network transactions.
- Corporations are not exempt from backup withholding with respect to
attorneys' fees or gross proceeds paid to attorneys, and corporations
that provide medical or health care services are not exempt with respect
to payments reportable on Form 1099-MISC.
The following codes identify payees that are exempt from backup
withholding. Enter the appropriate code in the space in line 4.
1—An organization exempt from tax under section 501(a), any IRA, or
a custodial account under section 403(b)(7) if the account satisfies the
requirements of section 401(f)(2)
2—The United States or any of its agencies or instrumentalities
3—A state, the District of Columbia, a U.S. commonwealth or
possession, or any of their political subdivisions or instrumentalities
4—A foreign government or any of its political subdivisions, agencies,
or instrumentalities
5—A corporation
6—A dealer in securities or commodities required to register in the
United States, the District of Columbia, or a U.S. commonwealth or
possession
7—A futures commission merchant registered with the Commodity
Futures Trading Commission
8—A real estate investment trust
9—An entity registered at all times during the tax year under the
Investment Company Act of 1940
10—A common trust fund operated by a bank under section 584(a)
11—A financial institution
12—A middleman known in the investment community as a nominee or
custodian
13—A trust exempt from tax under section 664 or described in section
4947
Docusign Envelope ID: C218452A-93AA-4B5A-922A-44E976564D71
Form W-9 (Rev. 10-2018)
The following chart shows types of payments that may be exempt
from backup withholding. The chart applies to the exempt payees listed
above, 1 through 13.
IF the payment is for ...
THEN the payment is exempt
for...
Interest and dividend payments
All exempt payees except
for 7
Broker transactions
Exempt payees 1 through 4 and 6
through 11 and all C corporations.
S corporations must not enter an
exempt payee code because they
are exempt only for sales of
noncovered securities acquired
prior to 2012.
Barter exchange transactions and
Exempt payees 1 through 4
patronage dividends
Payments over $600 required to be
Generally, exempt payees
reported and direct sales over
1 through 52
$5,000,
Payments made in settlement of
Exempt payees 1 through 4
payment card or third party network
transactions
r See Form 1099-MISC, Miscellaneous Income, and its instructions.
2 However, the following payments made to a corporation and
reportable on Form 1099-MISC are not exempt from backup
withholding: medical and health care payments, attorneys' fees, gross
proceeds paid to an attorney reportable under section 6045(f), and
payments for services paid by a federal executive agency.
Exemption from FATCA reporting code. The following codes identify
payees that are exempt from reporting under FATCA. These codes
apply to persons submitting this form for accounts maintained outside
of the United States by certain foreign financial institutions. Therefore, if
you are only submitting this form for an account you hold in the United
States, you may leave this field blank. Consult with the person
requesting this form if you are uncertain if the financial institution is
subject to these requirements. A requester may indicate that a code is
not required by providing you with a Form W-9 with "Not Applicable" (or
any similar indication) written or printed on the line for a FATCA
exemption code.
A —An organization exempt from tax under section 501(a) or any
individual retirement plan as defined in section 7701(a)(37)
B—The United States or any of its agencies or instrumentalities
C—A state, the District of Columbia, a U.S. commonwealth or
possession, or any of their political subdivisions or instrumentalities
D—A corporation the stock of which is regularly traded on one or
more established securities markets, as described in Regulations
section 1.1472-1(c)(1)(i)
E—A corporation that is a member of the same expanded affiliated
group as a corporation described in Regulations section 1.1472-1(c)(1)(i)
F—A dealer in securities, commodities, or derivative financial
instruments (including notional principal contracts, futures, forwards,
and options) that is registered as such under the laws of the United
States or any state
G—A real estate investment trust
H—A regulated investment company as defined in section 851 or an
entity registered at all times during the tax year under the Investment
Company Act of 1940
I —A common trust fund as defined in section 584(a)
J—A bank as defined in section 581
K—A broker
L—A trust exempt from tax under section 664 or described in section
4947(a)(1)
Page 4
M—A tax exempt trust under a section 403(b) plan or section 457(g)
plan
Note: You may wish to consult with the financial institution requesting
this form to determine whether the FATCA code and/or exempt payee
code should be completed.
Line 5
Enter your address (number, street, and apartment or suite number).
This is where the requester of this Form W-9 will mail your information
returns. If this address differs from the one the requester already has on
file, write NEW at the top. If a new address is provided, there is still a
chance the old address will be used until the payor changes your
address in their records.
Line 6
Enter your city, state, and ZIP code.
Part I. Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. If you are a resident alien and
you do not have and are not eligible to get an SSN, your TIN is your IRS
individual taxpayer identification number (ITIN). Enter it in the social
security number box. If you do not have an ITIN, see How to get a TIN
below.
If you are a sole proprietor and you have an EIN, you may enter either
your SSN or EIN.
If you are a single -member LLC that is disregarded as an entity
separate from its owner, enter the owner's SSN (or EIN, if the owner has
one). Do not enter the disregarded entity's EIN. If the LLC is classified as
a corporation or partnership, enter the entity's EIN.
Note: See What Name and Number To Give the Requester, later, for
further clarification of name and TIN combinations.
How to get a TIN. If you do not have a TIN, apply for one immediately.
To apply for an SSN, get Form SS-5, Application for a Social Security
Card, from your local SSA office or get this form online at
www.SSA.gov. You may also get this form by calling 1-800-772-1213.
Use Form W-7, Application for IRS Individual Taxpayer Identification
Number, to apply for an ITIN, or Form SS-4, Application for Employer
Identification Number, to apply for an EIN. You can apply for an EIN
online by accessing the IRS website at www.irs.gov/Businesses and
clicking on Employer Identification Number (EIN) under Starting a
Business. Go to www.irs.gov/Forms to view, download, or print Form
W-7 and/or Form SS-4. Or, you can go to www.irs.gov/OrderForms to
place an order and have Form W-7 and/or SS-4 mailed to you within 10
business days.
If you are asked to complete Form W-9 but do not have a TIN, apply
for a TIN and write "Applied For' in the space for the TIN, sign and date
the form, and give it to the requester. For interest and dividend
payments, and certain payments made with respect to readily tradable
instruments, generally you will have 60 days to get a TIN and give it to
the requester before you are subject to backup withholding on
payments. The 60-day rule does not apply to other types of payments.
You will be subject to backup withholding on all such payments until
you provide your TIN to the requester.
Note: Entering "Applied For' means that you have already applied for a
TIN or that you intend to apply for one soon.
Caution: A disregarded U.S. entity that has a foreign owner must use
the appropriate Form W-8.
Part II. Certification
To establish to the withholding agent that you are a U.S. person, or
resident alien, sign Form W-9. You may be requested to sign by the
withholding agent even if item 1, 4, or 5 below indicates otherwise.
For a joint account, only the person whose TIN is shown in Part I
should sign (when required). In the case of a disregarded entity, the
person identified on line 1 must sign. Exempt payees, see Exempt
payee code, earlier.
Signature requirements. Complete the certification as indicated in
items 1 through 5 below.
Docusign Envelope ID: C218452A-93AA-4B5A-922A-44E976564D71
Form W-9 (Rev. 10-2018)
1. Interest, dividend, and barter exchange accounts opened
before 1984 and broker accounts considered active during 1983.
You must give your correct TIN, but you do not have to sign the
certification.
2. Interest, dividend, broker, and barter exchange accounts
opened after 1983 and broker accounts considered inactive during
1983. You must sign the certification or backup withholding will apply. If
you are subject to backup withholding and you are merely providing
your correct TIN to the requester, you must cross out item 2 in the
certification before signing the form.
3. Real estate transactions. You must sign the certification. You may
cross out item 2 of the certification.
4. Other payments. You must give your correct TIN, but you do not
have to sign the certification unless you have been notified that you
have previously given an incorrect TIN. "Other payments" include
payments made in the course of the requester's trade or business for
rents, royalties, goods (other than bills for merchandise), medical and
health care services (including payments to corporations), payments to
a nonemployee for services, payments made in settlement of payment
card and third party network transactions, payments to certain fishing
boat crew members and fishermen, and gross proceeds paid to
attomeys (including payments to corporations).
5. Mortgage interest paid by you, acquisition or abandonment of
secured property, cancellation of debt, qualified tuition program
payments (under section 529), ABLE accounts (under section 529A),
IRA, Coverdell ESA, Archer MSA or HSA contributions or
distributions, and pension distributions. You must give your correct
TIN, but you do not have to sign the certification.
What Name and Number To Give the Requester
For this type of account: Give name and SSN of:
1. Individual The individual
2. Two or more individuals (joint The actual owner of the account or, if
account) other than an account combined funds, the first individual on
maintained by an FFI the account'
3. Two or more U.S. persons
Each holder of the account
Qoint account maintained by an FFI)
4. Custodial account of a minor
The minor2
(Uniform Gift to Minors Act)
5. a. The usual revocable savings trust
The grantor -trustee'
(grantor is also trustee)
b. So-called trust account that is not
The actual owner'
a legal or valid trust under state law
6. Sole proprietorship or disregarded
The owner3
entity owned by an individual
7. Grantor trust filing under Optional The grantor*
Form 1099 Filing Method 1 (see
Regulations section 1.671-4(b)(2)(1)
(A))
For this type of account: I Give name and EIN of:
8. Disregarded entity not owned by an The owner
individual
9. A valid trust, estate, or pension trust Legal entity4
10. Corporation or LLC electing The corporation
corporate status on Form 8832 or
Form 2553
11. Association, club, religious, The organization
charitable, educational, or other tax-
exempt organization
12. Partnership or multi -member LLC The partnership
13. A broker or registered nominee The broker or nominee
Page 5
For this type of account: I Give name and EIN of:
14. Account with the Department of The public entity
Agriculture in the name of a public
entity (such as a state or local
government, school district, or
prison) that receives agricultural
program payments
15. Grantor trust filing under the Form The trust
1041 Filing Method or the Optional
Form 1099 Filing Method 2 (see
Regulations section 1.671-4(b)(2)(i)(B))
' List first and circle the name of the person whose number you furnish.
If only one person on a joint account has an SSN, that person's number
must be furnished.
2 Circle the minor's name and furnish the minor's SSN.
3 You must show your individual name and you may also enter your
business or DBA name on the "Business name/disregarded entity"
name line. You may use either your SSN or EIN (if you have one), but the
IRS encourages you to use your SSN.
4 List first and circle the name of the trust, estate, or pension trust. (Do
not furnish the TIN of the personal representative or trustee unless the
legal entity itself is not designated in the account title.) Also see Special
rules for partnerships, earlier.
*Note: The grantor also must provide a Form W-9 to trustee of trust.
Note: If no name is circled when more than one name is listed, the
number will be considered to be that of the first name listed.
Secure Your Tax Records From Identity Theft
Identity theft occurs when someone uses your personal information
such as your name, SSN, or other identifying information, without your
permission, to commit fraud or other crimes. An identity thief may use
your SSN to get a job or may file a tax return using your SSN to receive
a refund.
To reduce your risk:
- Protect your SSN,
- Ensure your employer is protecting your SSN, and
- Be careful when choosing a tax preparer.
If your tax records are affected by identity theft and you receive a
notice from the IRS, respond right away to the name and phone number
printed on the IRS notice or letter.
If your tax records are not currently affected by identity theft but you
think you are at risk due to a lost or stolen purse or wallet, questionable
credit card activity or credit report, contact the IRS Identity Theft Hotline
at 1-800-908-4490 or submit Form 14039.
For more information, see Pub. 5027, Identity Theft Information for
Taxpayers.
Victims of identity theft who are experiencing economic harm or a
systemic problem, or are seeking help in resolving tax problems that
have not been resolved through normal channels, may be eligible for
Taxpayer Advocate Service (TAS) assistance. You can reach TAS by
calling the TAS toll -free case intake line at 1-877-777-4778 or TTY/TDD
1-800-829-4059.
Protect yourself from suspicious emails or phishing schemes.
Phishing is the creation and use of email and websites designed to
mimic legitimate business emails and websites. The most common act
is sending an email to a user falsely claiming to be an established
legitimate enterprise in an attempt to scam the user into surrendering
private information that will be used for identity theft.
Docusign Envelope ID: C218452A-93AA-4B5A-922A-44E976564D71
Form W-9 (Rev. 10-2018) Page 6
The IRS does not initiate contacts with taxpayers via emails. Also, the
IRS does not request personal detailed information through email or ask
taxpayers for the PIN numbers, passwords, or similar secret access
information for their credit card, bank, or other financial accounts.
If you receive an unsolicited email claiming to be from the IRS,
forward this message to phishing@irs.gov. You may also report misuse
of the IRS name, logo, or other IRS property to the Treasury Inspector
General for Tax Administration (TIGTA) at 1-800-366-4484. You can
forward suspicious emails to the Federal Trade Commission at
spam@uce.gov or report them at www.ftc.gov/complaint. You can
contact the FTC at www.ftc.goMdtheft or 877-IDTHEFT (877-438-4338).
If you have been the victim of identity theft, see www.identityTheft.gov
and Pub. 5027.
Visit www.1rs.gov11dentityTheft to learn more about identity theft and
how to reduce your risk.
Privacy Act Notice
Section 6109 of the Internal Revenue Code requires you to provide your
correct TIN to persons (including federal agencies)who are required to
file information returns with the IRS to report interest, dividends, or
certain other income paid to you; mortgage interest you paid; the
acquisition or abandonment of secured property; the cancellation of
debt; or contributions you made to an IRA, Archer MSA, or HSA. The
person collecting this form uses the information on the form to file
information returns with the IRS, reporting the above information.
Routine uses of this information include giving it to the Department of
Justice for civil and criminal litigation and to cities, states, the District of
Columbia, and U.S. commonwealths and possessions for use in
administering their laws. The information also may be disclosed to other
countries under a treaty, to federal and state agencies to enforce civil
and criminal laws, or to federal law enforcement and intelligence
agencies to combat terrorism. You must provide your TIN whether or
not you are required to file a tax return. Under section 3406, payers must
generally withhold a percentage of taxable interest, dividend, and certain
other payments to a payee who does not give a TIN to the payer. Certain
penalties may also apply for providing false or fraudulent information.
Docusign Envelope ID: C218452A-93AA-4B5A-922A-44E976564D71
�CFAII�;
EVENTCENTER
Welcome to the OC Fair & Event Center!
Some items to keep in mind while planning your event...
OC Fair & Event Center is our venue name. Please use this name on all emails, advertising, etc
when referring to our venue.
Rental Agreement and Insurance
The company name on the rental agreement must match the name of the insured on the insurance
certificate covering the event.
Payment
All payments are due one (1) month prior to your set up day
We only accept checks.
We do not accept cash.
Parking Fee
We charge for parking on event days. We offer the following for clients, their staff and vendors:
Promoter Parking Passes — As a courtesy, we provide ten (10) promoter parking passes
for distribution to your staff.
For events after January 1, 2026
Our building and grounds rates will go up as will some personnel rates. Please visit our website at
www.ocfair.com
Food & Beverage
Oak View Group dba OVG Hospitality is the OC Fair & Event Center's full service onsite master
concessionaire. OVG Hospitality handles all food and beverage needs at the OC Fair & Event
Center and holds the alcohol license. For your catering needs, please contact OVG Hospitality at
(714) 708-1880.
State Fire Marshal Hourly Rate
$263.00 per hour (subject to periodic change)
Thank you for choosing our venue!
The OC Fair & Event Center Team
Docusign Envelope ID: C218452A-93AA-4B5A-922A-44E976564D71
OC FAIR & EVENT CENTER LOGO
AND BRAND GUIDELINES
f u)(fl... ......- __ .. ....
• Refer to logo style guide for correct logo usage.
• Only logo artwork distributed by OC Fair & Event Center (OCFEC) may be used in any
OCFEC-related advertising, signage, decoration, promotion or any other use where
OCFEC property is depicted.
• Any use of the OCFEC artwork for sale or public distribution, including advertising,
must receive written approval from OCFEC prior to publication and/or distribution.
• OCFEC Logos may be downloaded here.
ONLY the following references to the property/organization may be used when
OC Fair & Event Center is referred to in text form within advertising or promotion:
• OC Fair & Event Center
• OC Fair & Event Center — Home of the OC Fair
• OC Fair & Event Center — Costa Mesa, California
Please sign below and return to your OCFEC coordinator
I have read and understand these branding guidelines for the OC Fair & Event Center.