HomeMy WebLinkAboutC-9887-1 - Encroachment Agreement EPN N2025-0151 for 2407 Bamboo Street5/16/25. '11:59 AM
Batch 19223400 Confirmation
RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:
Attn: City Clerk's Office
City of Newport Beach
P.O. Box 1768
Newport Beach, CA 92658-8915
Recorded in Official Records, Orange County
Hugh Nguyen, Clerk -Recorder
$39.00
*$ R 0 0 1 5 5 8 2 2 9 2$
2025000141315 11:25 am 05/16/25
90 CR-SC06 Al2 10
0.00 0.00 0.00 0.00 27.00 0.00 0.00 0.00 0.00 0.00
Space above this line for Recorders use only.
ENCROACHMENT AGREEMENT
(Encroachment Permit Number N2025-0151)
THIS ENCROACHMENT AGREEMENT ("Agreement") is made and entered into this
13th day of May, 2025, by and between Glenn Hakes a married man as his sole and separate
property and Allen Hakes, a married man as his sole and separate property as joint tenants
("Owner"), and the City of Newport Beach, a California municipal corporation and charter city,
organized and existing under and by virtue of its Charter and the Constitution, and the laws
of the State of California ("City").
RECITALS
WHEREAS, Owner is the vested owner of property located at 2407 Bamboo St,
Newport Beach, California, 92660, Orange County Accessor's Parcel Number 440-041-15
and legally described on Exhibit A, attached hereto and incorporated herein by reference
("Property");
WHEREAS, Owner desires to construct certain non-standard improvements as further
described herein ("Permitted Improvements") within the Bamboo St right-of-way (hereinafter
"Right -of -Way") that is located adjacent to Property;
WHEREAS, said Permitted Improvements may interfere in the future with City's ability
to construct, operate, maintain, and replace City and other public facilities and improvements
within Right -of -Way; and
WHEREAS, the parties hereto desire
fulfillment of the conditions required by City to
Permitted Improvements.
to enter into this Agreement providing for
permit Owner to construct and maintain said
NOW, THEREFORE, in consideration of the mutual promises, the parties hereto
agree as follows:
City and Owner acknowledge that the above Recitals are true and correct and are
hereby incorporated by reference into this Agreement.
2. It is mutually agreed that Permitted Improvements shall be defined as:
Hakes Encroachment Agreement 1
https://gs.secure-erds.com/Batch/Confirmation/l 9223400 1 /2
RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:
Attn: City Clerk's Office
City of Newport Beach
P.O. Box 1768
Newport Beach, CA 92658-8915
Space above this line for Recorder's use only.
ENCROACHMENT AGREEMENT
(Encroachment Permit Number N2025-0151)
THIS ENCROACHMENT AGREEMENT ("Agreement") is made and entered into this
13th day of May, 2025, by and between Glenn Hakes a married man as his sole and separate
property and Allen Hakes, a married man as his sole and separate property as joint tenants
("Owner"), and the City of Newport Beach, a California municipal corporation and charter city,
organized and existing under and by virtue of its Charter and the Constitution, and the laws
of the State of California ("City").
RECITALS
WHEREAS, Owner is the vested owner of property located at 2407 Bamboo St,
Newport Beach, California, 92660, Orange County Accessor's Parcel Number 440-041-15
and legally described on Exhibit A, attached hereto and incorporated herein by reference
("Property");
WHEREAS, Owner desires to construct certain non-standard improvements as further
described herein ("Permitted Improvements") within the Bamboo St right-of-way (hereinafter
"Right -of -Way") that is located adjacent to Property;
WHEREAS, said Permitted Improvements may interfere in the future with City's ability
to construct, operate, maintain, and replace City and other public facilities and improvements
within Right -of -Way; and
WHEREAS, the parties hereto desire to enter into this Agreement providing for
fulfillment of the conditions required by City to permit Owner to construct and maintain said
Permitted Improvements.
NOW, THEREFORE, in consideration of the mutual promises, the parties hereto
agree as follows:
City and Owner acknowledge that the above Recitals are true and correct and are
hereby incorporated by reference into this Agreement.
2. It is mutually agreed that Permitted Improvements shall be defined as:
Hakes Encroachment Agreement 1
a. A two (2) foot square by four (4) foot tall pilaster mailbox constructed to CMU
block with smooth stucco finish encroaching up to nine (9) feet six (6) inches
into the Right -of -Way, as approved by the Public Works Department and as
shown on Exhibit B, attached hereto and incorporated herein by reference.
b. In addition, if any improvements actually built or installed during the time of
construction vary from Permitted Improvements approved herein, such
variations or changes must be approved in advance by the Public Works
Department and shall be shown on the "As Built" plans.
3. City will permit Owner to construct, reconstruct, install, maintain, use, operate, repair
and replace said Permitted Improvements and appurtenances incidental thereto,
within a portion of Right -of -Way, if in substantial conformance with the plans and
specifications on file in City. City will further allow Owner to take all reasonable
measures necessary or convenient in accomplishing the aforesaid activities.
4. Rights granted under this Agreement may be terminated by City with or without cause
and at any time without notice. City shall make good faith efforts to provide sixty (60)
calendar days' notice in advance of termination, specifying in said notice the date of
termination. City shall incur no liability whatsoever in the event of the termination of
this Agreement or subsequent removal of improvements by City.
5. Owner and City further agree as follows:
a. Owner may construct and install Permitted Improvements and appurtenances
incidental thereto in substantial conformance with the plans and specifications
on file in City's Public Works Department, and as described on Exhibit B.
b. Owner shall maintain Permitted Improvements in accordance with generally
prevailing standards of maintenance and pay all costs and expenses incurred
in doing so. However, nothing herein shall be construed to require Owner to
maintain, replace or repair any City -owned pipeline, conduit or cable located in
or under said Permitted Improvements, except as otherwise provided herein.
C. If City or other public facilities or improvements are damaged by the installation
or presence of Permitted Improvements, Owner shall be responsible for the
cost of repairs and restoration of these public facilities or improvements to their
condition at the time of entry into this Agreement.
d. Should City be required to enter onto said Right -of -Way to exercise its primary
rights associated with said Right -of -Way, including but not limited to, the
maintenance, removal, repair, renewal, replacement or enlargement of existing
or future public facilities or improvements, City may remove portions of
Permitted Improvements, as required, and in such event:
(i) City shall notify Owner in advance of its intention to accomplish such
work, provided that an emergency situation does not exist.
Hakes Encroachment Agreement 2
(ii) Owner shall be responsible for arranging for any renewal, replacement,
or restoration of Permitted Improvements affected by such work by City.
(iii) City agrees to bear only the cost of any removal of Permitted
Improvements affected by such work by City.
(iv) Owner agrees to pay all costs for the renewal, replacement, or
restoration of Permitted Improvements.
6. In the event either party breaches any material provision of this Agreement, the other
party, at its option may, in addition to the other legal remedies available to it, terminate
this Agreement and, in the event the breaching party is Owner, City may enter upon
Right -of -Way and remove all or part of the improvements installed by Owner.
Termination because of breach shall be upon a minimum of ten (10) calendar days'
notice, with the notice specifying the date of termination.
7. In the event of any dispute or legal action arising under this Agreement, the prevailing
party shall not be entitled to attorneys' fees.
8. Owner shall defend, indemnify and hold harmless City, its City Council, boards and
commissions, officers and employees from and against any and all loss, damage,
liability, claims, suits, costs and expenses whatsoever, including reasonable attorneys'
fees (when outside attorneys are so utilized), regardless of the merit or outcome of
any such claim or suit arising from or in any manner connected with the design,
construction, maintenance, or continued existence of Permitted Improvements.
9. Owner agrees that this Agreement shall remain in full force and effect from execution
thereof; shall run with the land; shall be binding upon the heirs, successors, and
assigns of Owner's interest in the land, whether fee or otherwise; and shall be
recorded in the Office of the County Recorder of Orange County, California.
10. The laws of the State of California shall govern this Agreement and all matters relating
to it and any action brought relating to this Agreement shall be adjudicated in a court
of competent jurisdiction in the County of Orange, California.
11. The terms of this Agreement shall be construed in accordance with the meaning of
the language used and shall not be construed for or against either party by reason of
the authorship of the Agreement or any other rule of construction which might
otherwise apply.
12. This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement
or implied covenant shall be held to vary the provisions herein.
13. A waiver by either party of any breach, of any term, covenant or condition contained
herein shall not be deemed to be a waiver of any subsequent breach of the same or
Hakes Encroachment Agreement 3
any other term, covenant or condition contained herein, whether of the same or a
different character.
14. Owner shall, at Owner's own cost and expense, comply with all statutes, ordinances,
regulations and requirements of all governmental entities, including federal, state,
county or municipal, whether now in force or hereinafter enacted.
15. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
[SIGNATURES ON NEXT PAGE]
Hakes Encroachment Agreement 4
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date:
By:
Aa n C. Harp $ a�
City Attorney
ATTEST:
Date:— J-41 919'
By:
Leilani I. Brown
City Clerk
ATTACHMENTS:
CITY OF NEWPORT BEACH,
a California mu icipall corporation
Date: /6 Z BLS
By: owe dR
Grace K. Leu
City Manager
OWNER(S): Glenn Hakes a married man
as his sole and separate property and
Allen Hakes, a married man as his sole
and separate property as joint tenants
Date: (I 5 % Z o z,-5
By: +i
Glenn Hakes
Owner
Date:
By.
G-
A4�>
Allen Hakes
Owner
[END OF SIGNATURES]
Owners must sign in the presence of notary public
Exhibit A — Legal Description of Property
Exhibit B — Permitted Improvements Plan as Approved by
Public Works
Hakes Encroachment Agreement 5
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who
signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or validity
of that document.
State of California
County of } ss.,
On 01/ i �.L �� ' 20 > before me, J _,t Notary
Public, personally appeared 6 I e who proved to
me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon
behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
SignatureR6
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who
signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or validity
of that document.
ANDREW SUH
-�! �
COMM. # 2449906 m
W `:•''�
NOTARY PUBLIC °CALIFORNIA n
I."
LOS ANGELES COUNTY
Udr. V.ni ° 1,.m a Iron
(seal
State of California
Count of C) /! rl o��' } ss.
On Countyof
,� ; S , 20 before me, % i ivJre tv Notary
Public, personally appeared All, 'IV! proved to me on
the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon
behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
ANDREW SUy H��
WCOMM. # 2449906 m
NOTARY PUBLIC *CALIFORNIA n
LOS ANGELES COUNTY
(seal) MYCOMM. Expires June 12, 2027
Hakes Encroachment Agreement 6
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
Hakes Encroachment Agreement A-1
LEGAL DESCRIPTION
EXHIBIT "A"
Lot 47 of Tract 4893, in the City of Newport Beach, County of Orange, State of California, as shown on a Map recorded in
Book 180, Pages 20 thru 23, inclusive, of Miscellaneous Maps, in the Office of the County Recorder of said County.
Excepting therefrom all oil, oil rights, minerals, mineral rights, natural gas rights and other hydrocarbons by whatsoever name
known that may be within or under the parcel of land hereinabove described together with the perpetual right of drilling,
mining, exploring and operating therefor and storing in and removing the same from said land or any other land, including the
right to whipstock or directionally drill and mine from lands, other than those hereinabove described, oil or gas wells, tunnels
and shafts into, through or across the subsurface of the land hereinabove described and to bottom such whipstocked or
directionally drilled wells, tunnels and shafts under and beneath or beyond the exterior limits thereof, and to redrill, retunnel,
equip, maintain, repair, deepen and operate any such wells or mines without, however, the right to drill, mine, store, explore
and operate through the surface or the upper 500 feet of the subsurface of the land hereinabove described
More commonly known as: 2407 Bamboo Street, Newport .Beach, CA 92660
EXHIBIT B
PERMITTED IMPROVEMENTS PLAN
Hakes Encroachment Agreement B-1
CURB
ri2407 BAMBOO STREET
El
lJ
EXISTING 2'-O" X 2'-0" X 4'-O" HIGH
C.M.U. MAILBOX WITH SMOOTH STUCCO FINISH
EXHIBIT B
IofI
EXISTING 2'-0" X 2'-0" X 4'-0" HIGH
C.M.U. MAILBOX WITH SMOOTH STUCCO FINISH
JAMES Q Architecture + Design
15 Maple Drive
Aliso Viejo, CA 92656
c 949.306 - 5652