HomeMy WebLinkAbout09-15-2025-BLT-AGENDA PACKETCITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES AGENDA
Civic Center Council Chambers
100 Civic Center Drive, Newport Beach, CA 92660
Monday, September 15, 2025 - 5:00 PM
Board of Library Trustees Members:
Lauren Kramer, Chair
Antonella Castro, Vice Chair
Dorothy Larson, Secretary
Meghan Murray, Trustee
Chase Rief, Trustee
Staff Members:
Melissa Hartson, Library Services Director
Francine Jacome, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act
requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular
meeting and that the public be allowed to comment on agenda items before the Commission and items not on the
agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public
comments to a reasonable amount of time, generally three (3) minutes per person.
The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send
them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Sunday, September 14, at
5:00 p.m. to give the Board of Library Trustees time to consider your comments. All emails will be made part of the
record.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or mhartson@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.PLEDGE OF ALLEGIANCE
IV.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. Completion of
the card is not required in order to address the Board of Library Trustees. If the optional sign-in
card has been completed, it should be placed in the tray provided.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in silent mode.
September 15, 2025
Page 2
Board of Library Trustees Meeting
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. The Board of Library Trustees has received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward upon invitation by the Chair.
A.Consent Calendar Items
Minutes of the August 18, 2025 Board of Library Trustees Meeting (pp. 4-10)1.
DRAFT MINUTES
Patron Comments (pp. 11-13)2.
Monthly review of evaluations of library services through suggestions and requests
received from patrons.
PATRON COMMENTS
Patron's Request for Evaluation of Library Resources (pp. 14-17)3.
Monthly review of evaluations of library resources as requested by patrons, with
corresponding staff responses.
PATRON REQUESTS FOR EVALUATION
Expenditure Status Report (p. 18)4.
Monthly expenditure status of the Library's operating expenses, services, salaries,
and benefits by department.
AUGUST EXPENDITURES
Board of Library Trustees Monitoring List (p. 19)5.
List of agenda items and dates for monthly review of projects by the Board of Library
Trustees.
MONITORING LIST
VI.CURRENT BUSINESS
A.Items for Review
September 15, 2025
Page 3
Board of Library Trustees Meeting
Information Technology Update6.
IT Manager Avery Maglinti will update the Board of Library Trustees on library
information technology activities.
Literacy Services Update (pp. 20-21)7.
[Enter Recommended Action Here]Staff will provide an update on the Literacy
program and events.
STAFF REPORT
Library Activities (pp. 22-30)8.
Monthly update of library events, services, and statistics.
AUGUST ACTIVITIES
B.Monthly Reports
Library Foundation Liaison Report (pp. 31-33)9.
Trustee update of the most recently attended Library Foundation Board meeting.
FOUNDATION REPORT
Foundation Literacy Liaison Report10.
Trustee update of the most recently attended Foundation Literacy Committee
Meeting.
Friends of the Library Liaison Report11.
Trustee update of the most recently attended Friends of the Library Board meeting.
VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. The Board of Library Trustees has received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward upon invitation by the Chair.
VIII.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION
ACTION OR REPORT (NON-DISCUSSION ITEM) OR RECONSIDERATION
IX.ADJOURNMENT
CITY OF NEWPORT BEACH Board of Library Trustees Civic Center Council Chambers 100 Civic Center Drive, Newport Beach, CA Meeting Minutes Monday, August 18, 2025 – 5:00 PM I. ROLL CALL Chair Lauren Kramer called to order the Board of Library Trustees meeting for August 18, 2025, at 5:00 p.m.
II. ROLL CALL
Trustees Present: Chair Lauren Kramer, Vice Chair Antonella Castro, Trustee Meghan Murray, Trustee Chase Rief Trustees Absent: Secretary Dorothy Larson Staff Present: Melissa Hartson, Library Services Director Rebecca Lightfoot, Library Services Manager Francine Jacome, Administrative Support Specialist Annika Helmuth, Branch and Youth Services Coordinator Andrew Kachaturian, Adult Services Coordinator Benjamin M. Zdeba, AICP, Planning Manager III. PLEDGE OF ALLEGIANCE Chair Kramer led the Pledge of Allegiance.
IV. NOTICE TO THE PUBLIC - Waived
V. CONSENT CALENDAR Administrative Support Specialist Francine Jacome read the Consent Calendar Notice to the public. A. Consent Calendar Items
1. Minutes of the July 21, 2025 Board of Library Trustees Meeting
2. Patron Comments
Monthly review of evaluations of library services through suggestions and requests received
from patrons.
3. Expenditure Status Report
Monthly expenditure status of the library’s operating expenses, services, salaries, and
benefits by department.
4
Board of Library Trustees Meeting August 18, 2025
Page 2
4.Board of Library Trustees Monitoring List
List of agenda items and dates for monthly review of projects by the Board of Library Trustees.
Chair Kramer opened the item to public comment.
Jim Mosher reported on Item No. 3 that the Library’s collective expenditures are under budget. He expressed concerns that being overall under budget may hamper the Library’s ability to request a budget raise from the Finance Committee in the future. He encouraged the Board to direct staff to buy items based on volume and not on price because if the expected volume of purchases goes over budget it will raise attention and possibly funding levels.
Chair Kramer closed public comment.
Motion made by Trustee Chase Rief, seconded by Vice Chair Antonella Castro, and carried 4-0-0-1 to approve the Consent Calendar Item Nos. 1-4.
AYES: Kramer, Castro, Murray, Rief NOES: ABSTENTIONS: ABSENCES: Larson
VI.CURRENT BUSINESS
A.Items for Review
5.General Plan Update
Staff recommends that the Board of Library Trustees receive and file the draft Elements and provide any initial guidance or feedback on their goals and policies.
Chair Kramer reported there is a lot of information in this forthcoming presentation, and her initial instinct is to return in a month or two for more complete and helpful comments.
Planning Manager Ben Zdeba reported that a General Plan is a State-mandated framework to help shape the City’s future visions and improvements. He reported that the General Plan was last comprehensively updated in 2006 and provided an update on the ongoing updating process led by the community-based General Plan Advisory Committee (GPAC) and General Plan Update Steering Committee (GPUSC). He added that the City’s goal is to have a revised General Plan ready to be presented to the City Council in early
2026.
Planning Manager Zdeba highlighted community outreach efforts to date and added that
there will be larger, more formal community events, including an open house, later in the process as the draft elements get closer to completion.
Planning Manager Zdeba added that the Arts and Culture Element is not one required by the State but is included by Newport Beach as a reflection of the value the City places on arts and cultural events. He reported that the Draft Element includes calls for more public art, enhancements to the library system and its services, support for musical
5
Board of Library Trustees Meeting August 18, 2025
Page 3
programming, and emphasizing collaboration with other stakeholders. He reported that the Historical Resources Element, which is also not a State requirement but rather a civic inclusion, does not directly connect to the Library, but noted that the Library is the best
connection the City has for historical resources and documentation. He noted that the Historical Resources Element also encourages the creation of a Legacy Business Program to recognize long-standing community businesses.
Planning Manager Zdeba reported that this item is intended to be more of an introduction to the elements, and that staff does not expect high-level detailed feedback today. He
clarified that these drafts represent an ongoing conversation, and they are at a proper stage to add the Board to the conversation for its input, adding that the drafts will also be shared with the City Arts Commission at their next meeting. He noted that the elements will come back to the Board for a final recommendation later in the year. GPAC Member Paul Watkins reported that he is also a member of the GPAC’s Arts and Culture/Historical Resources Subcommittee, and that the group has had extensive commentary on the current General Plan that was applied to these two draft elements. He encouraged the Board to be able to provide more formal comments at an upcoming meeting within the next couple of months so that the GPAC can stay on its schedule.
Chair Kramer opened the item to public comments. Mr. Mosher, clarifying that he speaks as a Newport Beach resident and not in his role as
a GPAC Member, reported that the Library self-identifies as the cultural heart of the community. He noted that the Library is only specifically mentioned in one of the Arts and Culture Element’s policies (AC-2.5). He noted that the General Plan projects to 2050, by
which time there will be changes to the City’s population and demand for library services. He recommended adding the Library to Goal AC-1 and Goal AC-3 in addition to its present place only in Goal AC-2. He noted that the Library is not mentioned directly in the Historical Resources Element, despite its housing of several Newport Beach historical collections with the potential for creating more. He added there may be inaccuracies in the General Plan’s Technical Background Report. Newport Beach Public Library Foundation Chief Executive Officer Jerold Kappel noted that Witte Hall will be a center for cultural events in Newport Beach once it opens. Chair Kramer closed public comments.
Chair Kramer stated that she is not interested in creating an Ad Hoc Committee to evaluate the draft elements and recommended having the elements return during the Board’s
October meeting so the Trustees have ample time to draft their feedback. Chair Kramer received and filed the report.
6. Adult and References Service Update
Library staff will provide an annual update on reference services, collections, and programming for adult patrons. Adult Services Coordinator Andrew Kachaturian reported that the daily activities of reference services extend beyond what is seen at the Newport Beach Central Library’s Reference Desk. He reported on many other areas of the Library where their work is
6
Board of Library Trustees Meeting August 18, 2025
Page 4
requested and discussed multiple outreach events that staff attended on behalf of the Library’s Adult Services. He reported that the staff attends to customer service requests.
Chair Kramer reported that the focus on customer service is well-recognized, led by a hospitable and helpful staff at the Reference Desk. She commended their work.
Chair Kramer opened the item to public comments, there were none. Chair Kramer received and filed the report.
7. The Friends Meeting Room Policy (NBPL 14)
Staff request that the Board of Library Trustees review and approve revisions to Library Policy NBPL 14, The Friends Meeting Room.
Library Services Director Hartson reported that this item is a proposed revision to the Friends Meeting Room Policy, incorporating language from the City’s Risk Management staff to update insurance requirements. She added that language has also been updated to eliminate redundancy, along with creating additional Standards of Use covering programs conflicting with Library programming and commercial activity. In response to Chair Kramer’s inquiry, Library Services Director Hartson clarified that the Standards of Use changes are intended so that outside entities do not use the Library to solicit business, which could also detract from comparable Library programming. She cited the financial literacy events hosted by the Library Foundation as an example of an event where the Library would not want to host a competing entity soliciting business.
Chair Kramer called for not including the entire legal provision relative to insurance requirements, adding that the language can also change periodically.
Library Services Director Hartson clarified that staff submitted the entire policy to Risk Management and were told this language needs to be incorporated as it is written.
Chair Kramer stated that they can vote to add a provision acknowledging that this language may be modified. Trustee Rief agreed, noting insurance requirements can change annually, and it may be easier to provide this sort of mechanism rather than making staff present the same policy to the Board annually to simply change the insurance policy. Chair Kramer requested language stating that “the provision of insurance should be general liability and approved by Risk Management as amended from time to time.” She added that she trusts staff to ensure the insurance limits are high enough, and she does
not feel compelled to approve the limit. Library Services Director Hartson stated that the proposed revision would work because
staff can provide the current requirements when receiving a room rental inquiry. She added that a revision to the policy will require a reassessment by Risk Management. Chair Kramer opened the item to public comments.
7
Board of Library Trustees Meeting August 18, 2025
Page 5
Mr. Mosher noted that the insurance policy language does not specify who provides the insurance, recommending specifying that the applicant provides the insurance. He recommended that the Board have staff rework the policy with these comments and return
to the next meeting with a revised policy, adding that the matter is not urgent. He expressed concerns about confusing language under the Applicability heading, which could have lost some meaning during the updating process. He added that the four
subcomponents for Third Priority status are unclear as to whether they are sequential or not. He encouraged consolidating the list of provisions applicable to all groups. He expressed surprise that some groups do not require written approval for the sale of
alcoholic beverages. Chair Kramer closed public comments. Vice Chair Castro stated that the policy should return to the Board once it is revised, adding that the insurance provision should be presented cleanly to the Board. Chair Kramer stated the policy does not need to return to the Board if approved with her suggested changes. Vice Chair Castro stated she will not approve the policy with a suggested change unless
she sees it after it is revised. Motion made by Chair Lauren Kramer, seconded by Trustee Chase Rief, and carried 3-
1-0-1 to approve the item with modified language in Section J stating that “the provision of insurance should be general liability coverage as approved by City staff as amended from time to time.”
AYES: Kramer, Murray, Rief NOES: Castro ABSTENTIONS: ABSENCES: Larson
8. Acceptance of Donations from the Library Foundation
Staff recommends the Board of Library Trustees approve the acceptance of three donations from the Newport Beach Public Library Foundation. Library Services Manager Rebecca Lightfoot requested approval of three donations from the Library Foundation – $40,000 for annual grants, $34,000 to help fund the Opening Day Collection at the Balboa Branch, and $6,000 to purchase new computer chairs for the Mariners Branch. She added $22,475 is also being awarded to Project Adult Literacy, and the Foundation has also raised $1,640 for new podcast equipment for the Sound Laboratory.
Chair Kramer opened the item to public comments, there were none. Motion made by Vice Chair Antonella Castro, seconded by Chair Lauren Kramer, and carried 4-0-0-1 to accept the donations. AYES: Kramer, Castro, Murray, Rief NOES: ABSTENTIONS:
8
Board of Library Trustees Meeting August 18, 2025
Page 6
ABSENCES: Larson
9. Library Activities
Monthly update of library events, services, and statistics. Library Services Director Hartson reported that construction began today on a pathway connecting the Central Library and the parking structure just to its northeast as part of the Witte Hall project which will also add 13 parking spaces. She reported that the work will
last for 4-6 weeks. She added that, in September, Public Works is looking to replace the Central Library’s air handlers along with other interior work, necessitating a three-week closure. She stated that staff is working on a plan to maintain limited services during this
time, incorporating the branch libraries, with the assumption that the air handlers will arrive as scheduled on September 15.
Library Services Director Hartson reported that the State has recently requested a copy of the City’s collection development policy for review. In response to Chair Kramer’s inquiries, Library Services Director Hartson reported that the State’s request is in conjunction with the California Freedom to Read Act, which takes effect on January 1, 2026. She reported that she has no concerns about the City’s collection development policy and pledged to keep the Board informed about the process. Chair Kramer opened the item to public comments. Mr. Mosher inquired about whether the appeal to the California Coastal Commission
impacting construction at the Balboa Branch Library has been withdrawn, requested more information on the new online content management system mentioned in the staff report, and pondered how Adult Services Coordinator Kachaturian’s previous tech-related duties
are being filled following his promotion. Chair Kramer closed public comment.
Chair Kramer received and filed the report. B. Monthly Reports Chair Kramer opened Item Nos. 10-12 for public comments, there were none.
10. Library Foundation Liaison Report
Trustee update of the most recently attended Library Foundation Board meeting. Secretary Larson’s absence prevented a report.
11. Foundation Literacy Liaison Report
Trustee update of the most recently attended Foundation Literacy Committee Meeting.
9
Board of Library Trustees Meeting August 18, 2025
Page 7
Vice Chair Castro reported that the group is looking forward to the International Literacy Day Celebration event on September 5, encouraging the Board to attend.
Library Services Director Hartson added that there will also be a Proclamation issued at the August 26 City Council meeting recognizing International Literacy Day.
12. Friends of the Library Liaison Report
Trustee update of the most recently attended Friends of the Library Board meeting.
Trustee Murray reported that she was unable to attend the meeting but has received updates that it was a great month with sales significantly increasing.
Chair Kramer received and filed the monthly reports. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS – THREE MINUTES PER SPEAKER
None VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT
(NON-DISCUSSION ITEM)
None. IX. ADJOURNMENT – 5:45 P.M.
The next meeting will be September 15, 2025.
10
NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS AUGUST 2025
Comment #Comment Response
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Patron
1
08/03/2025
Email
Rebecca Lightfoot
Library Services Manager
08/04/2025
2
08/06/2025
Email
Rebecca Lightfoot
Library Services Manager
08/06/2025
3
08/08/2025
Email
Andy Kachaturian
Adult Services Coordinator
08/11/2025
4
08/11/2025
Email
Andy Kachaturian
Adult Services Coordinator
08/11/2025
5
08/15/2025
Email
Andy Kachaturian
Adult Services Coordinator
08/15/2025
I see there's an accruing fine for one of the books I still have. I haven't lost it or
damaged it. I am planning on returning it soon. I thought charging a fee for a late
return is not allowed in California though? I've never been charged a late fee on late return at my local public library in Costa Mesa. Just wanted to clarify. Thanks.
The Newport Beach Public Library does still have a fine structure for items returned
late. The Orange County system that you referenced and some others within
Orange County have indeed moved away from charging fines for late items, but this does remain part of our policy. The following page lists some more helpful information ... We do have an automated renewal system which helps prevent items from becoming overdue. You can also try to renew at any time by our website, our app, by phoning, emailing, or here in person. Provided an item is
renewable and not on hold for another patron, you can renew it up to four times. I
hope this helps, but if you have any questions we can help with, please let us know.
Best regards.
My husband and I have quite a few music CDs to donate. Can you use them?Thank you for thinking of the library. The donations we receive largely go to our Friends of the Library Bookstore to raise money for the library. If you would like to
drop them off at the Central Library, the bookstore is near the main entrance
downstairs. If you have a large number of boxes, you might call ahead at 949-759-
9667 as they have a dolly and boxes as needed. They are open 10:30 a.m.-3.p.m. Monday through Saturday. Thank you very much. Best regards.
I recently had a friend that rented an ice/snow cone machine from her local library
and I was wondering if you guys had them on loan too? Thank you!
Libraries all tend to offer different items for checkout and unfortunately, snow cone
machines are not something we circulate. We do, however, have a Tech Toys
collection ... Thank you so much for reaching out. Please don’t hesitate to let me know if you have any other questions.
If I get a library card from one of the Newport Beach libraries, can I also get a
California beach parking pass? Thanks.
The California State Library has been offering Park Passes and the Newport Beach
Public Library does participate in this program. We have passes available for
checkout at all four of our libraries. If you would like to stop by to apply for a card, please just bring a valid photo ID and proof of address and we can get you started right away. It might be helpful to check our catalog to see which branch may have a park pass available as they are very popular ... From that catalog link you will also
see some other hyperlinks to read more about the passes and what parks accept
them. I hope this helps and we look forward to getting you a library card. Best
regards.
I want to renew [a] book on the app, but ... failed. The name is "Bob the Railway Dog." Can you help me?The reason the renewal on “Bob the Railway Dog” failed is because another patron has a hold on that item. Please return it to any of our locations at your earliest convenience. Staff can certainly assist with placing a hold for you once it’s been
returned. Thank you.
11
NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS AUGUST 2025
Comment #Comment Response
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Patron
6
08/19/2025
Comment Card
Rebecca Lightfoot
Library Services Manager
08/20/2025
7
08/20/2025
Comment Card
Rebecca Lightfoot
Library Services Manager
08/21/2025
8
08/20/2025 & 8/22/2025
Email
Francine Jacome
Administrative Support Specialist
08/21/2025 & 8/25/2025
9
08/22/2025
Email
Andy Kachaturian
Adult Services Coordinator
08/25/2025
I hope this email finds you well ... I am a student representative from Tuned In, a
music club at University High School. I am reaching out to inquire about hosting a concert for the community at Newport Beach Library in September and October, preferably Fridays at 3 p.m.-6 p.m. It will be around an hour long concert, with live music from our musicians at University High School. We will bring everything that is
needed; all we ask is that you provide us with a space for our performance! Thank
you so much, and we look forward to hearing back from you ... Thank you for your
timely response. From what I understand, you are suggesting that our club request a rental space, however, our club is not interested in renting facilities but instead would like to perform at the library specifically. In the past, our club has performed at libraries such as University Park Library in Irvine. I hope you are able to consider
our request. Best wishes.
Thank you for your inquiry about space at the Newport Beach Public Library for a
musical performance. The Friends Meeting Room is a rental space available at the Central Library. However, due to ongoing construction, room capacity has been limited to no more than 49 people, which includes attendees, staff, and any volunteers. Construction is slated to continue through the spring of 2026, at the
earliest. As another option, the City’s Recreation and Senior Services Department
(RSS) manages several other rental facilities throughout the City that may also suit
your needs. I’ve attached their RSS Facility Rental Packet for your reference. You can reach the RSS directly by calling 949-644-3151. Please don’t hesitate to contact me directly if you have any further questions, or you can call the Administration line at 949-717-3801 ... Unfortunately, we are not able to waive fees
for the use of the Friends Meeting Room. And, as previously indicated, due to
ongoing construction, room capacity has been limited ... We hope you’re able to
find a suitable alternate site for your performances. Have a pleasant day.
I was working at the library today (8/22) and stepped outside on the patio area for a
meeting. I forgot the library closed early on Fridays and as I was outside, I didn’t
hear the closing reminder/announcements so I couldn’t get back in after 6 p.m. My
electronics were with me but the remainder of my personal items were still inside at the desk I was working at. It was one of the 2 standing desks on the second floor, the one facing towards the help desk/stairs of the library. I had my blue tote bag, coca cola lunch box, whiteboard/marker, and black laptop charger. Unfortunately I cannot be there early tomorrow morning but I will try to call right at 9 a.m. to relay
this information, but I also wanted to send an email in case it is seen sooner to
make sure the items are kept safe/in the lost and found. I will be by in the afternoon
tomorrow. Sorry for the trouble and thank you so much.
I believe you may have already stopped by to retrieve your items but did want to
check in to verify. Please let us know if you would like us to check our lost and
found for anything. Best regards.
Could NBPL add things like 3D printing engraving like Huntington Beach?Thank you for taking the time to share your feedback with us at your most recent
visit to the Central Library. We appreciate hearing from our community on ways we
can enhance what we offer. We can certainly investigate the idea of adding 3D printing to our services. Thank you again for the suggestion and please don’t hesitate to reach out with any other comments or questions. Take care.
Outstanding reference assistance and checkout service … [Need] light covers replaced in Sound Lab. Can't video as is. Too bright and [there is] glare. Need green screen for podcast, etc.
Thank you for taking the time to fill out a comment card at your most recent visit to the Central Library. We appreciate hearing from the community and are always looking for ways to improve the services that we offer to our patrons. I’m so glad
that you are happy with our reference and checkout services. Thank you for your
suggestions regarding improving the Sound Lab. Thanks to the generosity of our
support organization, the Newport Beach Public Library Foundation, we are planning on buying podcast equipment for the Sound Lab in the near future. We will investigate ways to improve the lighting as well. Thank you again for your valuable feedback and please don’t hesitate to reach out if you have any other comments or
questions.
12
NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS AUGUST 2025
Comment #Comment Response
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Patron
10
08/23/2025
Comment Card
Andy Kachaturian
Adult Services Coordinator
08/25/2025
11
08/26/2025
Email
Andy Kachaturian
Adult Services Coordinator
08/26/2025
12
08/26/2025
Email
Rebecca Lightfoot
Library Services Manager
08/26/2025
13
08/28/2025
Email
Rebecca Lightfoot
Library Services Manager
08/28/2025
14
08/30/2025
Email
Andy Kachaturian
Adult Services Coordinator
09/02/2025
My husband and I have just moved to Newport Beach from Atlanta. He has started an orthopedic fellowship at Hoag institute. We are currently renting a house on Balboa Peninsula and would love to obtain library cards if possible. Could you
please help me get this process started? We currently both hold Georgia drivers
licenses, so we do not have California IDs. Thank you in advance!
California residents can apply for a library card with the Newport Beach Public Library for free. If your Georgia IDs are current, you can present that as proof of ID and bring something that has been mailed to you at your current address, then
those will suffice for a free library card. A bill or even a postcard would work. Our
Balboa branch is likely fairly close to you on the peninsula but you can visit any of
our branches in order to apply for your card ... Please let us know if you have any other questions and we look forward to seeing you. Best regards.
Outstanding Library services ... I [have been a] library patron, [even] in your old
building, since [the] 1980s! Jeremy at the Reference Desk is outstanding. He
provided invaluable assistance to me today. Hats off to him! Best public library in all of Orange County!
Thank you so much for taking time out of your day to leave a positive comment
regarding the service you were provided by Jeremy and your satisfaction with the
library since the 1980s! It is always such a delight to hear that our services were of help and made an impact for someone. Jeremy is a tremendous lead in our Reference department, and we will be sure he hears your feedback. We look forward to seeing you on your next visit. Thank you for being with the library all
these years—that’s amazing! Best regards.
I am a current MLIS student. I am also the current Worlds Miss California Tourism
pageant titleholder with a community service platform focused on improving youth
literacy rates in Southern California. All of this to say, I am currently working on a project that I have titled "Reading Across California", where I visit ten of the most unique/popular libraries throughout Southern California and share what makes them special on my social media pages (this includes programs offered,
collections, and other services). Your library was one of those top ten! I was hoping
to connect with someone to inquire about setting up a tour. I would love to hear first-
hand about your library operations, and to be able to share about its offerings with our community. This would also be incredibly useful towards my MLIS, as my current career pathway is that of Public Librarianship. Please let me know who to best get in touch with regarding this project and I look forward to hearing from you
soon!
I would be happy to arrange a tour of our Central Library for you. Please feel free to
reach out to me directly to set up a time. Thank you.
Do you still have Passport Services? If so, [what are the] days [and] hours of operation?Yes, the library does offer Passport appointments Mondays through Thursdays from 10 a.m. to 3 p.m. You can find out more about it here as well as make an appointment ... I hope that helps! Please let me know if you have any other questions. Thank you.
I’m researching our 1999 grand opening of Gelato Paradiso at 952 Avocado Ave (Corona del Mar Plaza). Could you please help pull Daily Pilot/Orange Coast Pilot
clippings (and any photos) from Jan 1, 1999-Dec 31, 2000 that mention Gelato
Paradiso or the address? Leads I’ve found in your archives include: 1999-04-03
(page shows “952 Avocado Ave/(949) 640-9256”) and 1999-04-29 (shows “Gelato Paradiso” listing). If possible, please email 300-dpi PDFs of the full pages and note page/section numbers. I’m happy to cover any fees. We are reopening that location next month and I would love to show our customers then and now as well as our
history. Thank you!
How fun. Absolutely. I have asked several of our librarians to start working on this and we’ll let you know what we can find this week. If you need anything else, please
let us know. Best regards.
13
14
15
16
17
LIBRARY EXPENDITURES FY 2025‐26
(September 3, 2025)
ACCOUNT DESCRIPTION
ORIGINAL
APPROP
REVISED
BUDGET
MONTHLY
EXPENDED
YTD 2025‐26
EXPENDED
AVAILABLE
BUDGET
YTD 2025‐26
% EXPENDED
YTD 2024‐25
EXPENDED
I SALARY & BENEFITS
SALARY FULL‐TIME REGULAR 3,359,526 3,372,855 251,518 469,733 2,903,121 13.9%470,995
SALARY PART‐TIME 1,510,834 1,510,834 77,611 145,713 1,365,122 9.6%140,617
BENEFITS 2,265,515 2,289,560 83,658 163,002 2,126,558 7.1%427,693
SALARY & BENEFITS TOTAL 7,135,875 7,173,249 412,787 778,448 6,394,801 10.9%1,039,304
II MAINT & OPERATION
PROFESSIONAL SERVICE*6,488 3,988 75 75 3,913 1.9%18,326
UTILITIES 391,004 391,004 36,739 71,793 319,211 18.4%73,561
PROGRAMMING 2,000 4,800 87 487 4,313 10.1%723
SUPPLIES**53,750 57,500 1,571 7,954 49,546 13.8%9,803
LIBRARY MATERIALS 669,740 673,965 83,956 212,774 461,191 31.6%234,131
FACILITIES MAINTENANCE 45,802 69,926 811 1,604 68,322 2.3%23,326
TRAINING AND TRAVEL 10,681 10,681 ‐‐10,681 0.0%‐
GENERAL OPERATING EXPENSES***27,274 37,524 4,729 5,353 32,171 14.3%7,507
PERIPHERALS & SOFTWARE 4,500 4,500 ‐‐4,500 0.0%‐
INTERNAL SERVICE FUNDS 1,810,801 1,810,801 301,800 452,700 1,358,101 25.0%308,195
OFFICE EQUIPMENT 2,000 2,000 ‐‐2,000 0.0%‐
MAINT & OPERATION TOTAL 3,024,040 3,066,690 429,769 752,741 2,313,949 24.5%675,572
LIBRARY BUDGET TOTAL 10,159,915 10,239,939 842,556 1,531,189 8,708,750 15.0%1,714,876
*PROFESSIONAL SERVICES ‐ INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE
**INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES
***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE
18
Previous
Agenda Date
Scheduled
Agenda Date
Ongoing Ongoing
Aug 19, 2024 Sep 15, 2025
Sep 16, 2024 Sep 15, 2025
Oct 21, 2024 Oct 20, 2025
Oct 21, 2024 Oct 20, 2025
Nov 18, 2024 Nov 17, 2025
Jan 21, 2025 Jan 20, 2026
Feb 24, 2025 Feb 17, 2026
Feb 24, 2025 Feb 17, 2026
Mar 17, 2025 Mar 16, 2026
Apr 21, 2025 Apr 20, 2026
Apr 21, 2025 Apr 20, 2026
May 19, 2025 May 18, 2026
May 19, 2025 May 18, 2026
May 19, 2025 May 18, 2026
Jul 21, 2025 Jun 15, 2026
Jul 21, 2025 Jun 15, 2026
Jul 21, 2025 Jul 20, 2026
Jul 21, 2025 Jul 20, 2026
Aug 18, 2025 Aug 17, 2026
LAST
REVIEWED
Dec 11, 2023 NBPL 10 Laptop Borrowing Policy Dec 15, 2025
Mar 18, 2024 NBPL 3 Library Gift and Donor Policy Mar 16, 2026
Jun 17, 2024 NBPL 2 Collection Development Policy Jun 15, 2026
Jul 15, 2024 CC I-1 Library Services Policy (Council Policy I -1)Jul 20, 2026
Sep 16, 2024 NBPL 9 Expressive Use Areas Sep 21, 2026
Nov 18, 2024 NBPL 1 Library Use Policy Nov 16, 2026
Nov 18, 2024 NBPL 6 Media Lab Use Policy Nov 16, 2026
Nov 18, 2024 NBPL 7 Sound Lab Use Policy Nov 16, 2026
Jan 21, 2025 NBPL 12 Circulation Policy Jan 19, 2027
Jan 21, 2025 NBPL 5 Internet Use Policy Jan 19, 2027
Jan 21, 2025 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 19, 2027
Feb 24, 2025 NBPL 8 Display and Distribution of Materials Policy Feb 16, 2027
Mar 17, 2025 NBPL 13 Study Rooms/Charles Sword Meeting Room Policy Mar 15, 2027
Jul 21, 2025 NBPL 4 Children in the Library Policy Jun 21, 2027
Aug 18, 2025 NBPL 14 The Friends Meeting Room Aug 16, 2027
Branch Update - Corona del Mar
Marketing Update & Social Networking Update
Annual Budget - Approval
Library Material Selection
BOARD OF LIBRARY TRUSTEES MONITORING LIST
Policy Review (See List Below)
Branch Update - Mariners
Review Holidays / Meeting Schedule
Performance Review of Library Services Director (Closed Session)
Annual Budget - Preliminary Review
Information Technology Update
Media Lab Update
Newport Beach Public Library eBranch, Database and Downloadable Services Review
Proposed Library Closures for Winter Holidays
AGENDA ITEM
POLICY REVIEW
Adult and Reference Services Update
Branch Update - Balboa
Literacy Program Update
Youth Services Update
Election of Board of Library Trustees Officers/Trustee Liaisons
Arts & Cultural Update
Financial Report Comparison of Beginning Budget to End of the Year Amended Budget
19
CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT
September 15, 2025
Agenda Item No. 7
OVERVIEW:
The Library’s Project Adult Literacy (PAL) began in 1988 and has had a significant impact in the Newport
Beach community and beyond as we empower adults to achieve greater success in their lives. Our
program offers no-cost, one-on-one tutoring and small group classes for adults who are interested in
improving their reading, writing and communication skills.
Here are some of the program highlights from the past year:
•There are currently 62 active tutors and 61 adult learners enrolled in the program. PAL currently
has 10 active small group classes. From July 2024 through June 2025, 6,983 volunteer hours were
completed.
•In October 2024, Christina Smith became the new Literacy Coordinator and continued to maintain
a successful literacy program with a growing number of volunteers and learners.
•In January 2025, Jennifer Rusiecki became the new part-time Literacy Department Assistant and
quickly became a valuable addition to the program, forging connections with tutors and learners.
•In February 2025, Literacy Coordinator Smith attended the New Literacy Coordinator and Director
Orientation in Sacramento with Rebecca Lightfoot, Library Services Manager. At this Orientation,
Literacy Coordinator Smith was introduced to the California Library Literacy Services (CLLS) and
networked with other new literacy coordinators.
•In March 2025, 12 learners participated in the 24th Annual Writer to Writer contest. One learner
received second place in the Intermediate Writing Category and one learner received third place
in the Advanced Writing Category.
•In April 2025, PAL held its first Volunteer Appreciation Celebration to honor and recognize the
volunteers in the PAL program for their continued dedication to helping others.
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949)717-3801, mhartson@newportbeachca.gov
PREPARED BY: Christina Smith, Literacy Coordinator
TITLE: Literacy Services Update
20
Literacy Services Update
September 15, 2025
Page 2
•In May 2025, PAL participated in the CLLS Traveling Advisors program, where the coordinator
spent two days with two retired literacy coordinators learning how to improve and grow the PAL
program.
•In June 2025, Literacy Coordinator Smith completed annual learner/tutor conferences, meeting
with every participant in the program.
•PAL has continued to build connections and partnerships with various groups throughout the
Orange County area, including South Coast Literacy.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
21
CITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES STAFF REPORT
September 15, 2025
Agenda Item No. 8
MELISSA HARTSON, LIBRARY SERVICES DIRECTOR
Librarian III Recruitment
Human Resources posted the recruitment for the Librarian III Circulation Coordinator vacancy at the end
of July. First and second round interviews were conducted in August, and a conditional offer was made to
the top candidate. Human Resources will move forward to complete a background and fitness check on
this candidate. The Library anticipates setting a start date within the coming weeks.
WHEELHOUSE LIST FOR LIBRARY TRUSTEES
• Medicine in Our Backyard: Hearing Loss
Monday, September 22, 7 p.m.
Community Room, Civic Center
• Medicine in Our Backyard: Cancer Care
Monday, October 13, 7 p.m.
Community Room, Civic Center
• Friends of the Library Check Presentation
Tuesday, September 23, 4 p.m.
City Council Chambers, Civic Center
• Library Live: Thomas Fuller
Thursday, October 16, 7 p.m.
Community Room, Civic Center
• Spotlight On Science: Tracing Life’s Origins
Wednesday, October 8, 7 p.m.
OASIS Senior Center
• Board of Library Trustees Meeting
Monday, October 20, 5 p.m.
City Council Chambers, Civic Center
• Concert at Marina Park: The 805 Social Club
Sunday, October 12, 4 – 5:30 p.m.
Civic Center Green
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Melissa Hartson, Library Services Director
(949) 717-3801, mhartson@newportbeachca.gov
PREPARED BY: Melissa Hartson, Library Services Director
TITLE: Report of August Library Activities – September 15, 2025 Meeting
22
Report of August Library Activities
September 15, 2025
Page 2
REBECCA LIGHTFOOT, LIBRARY SERVICES MANAGER
Literacy
Literacy Coordinator Christina Smith and Literacy Department Assistant Jennifer Rusiecki have been
working on the International Literacy Day Celebration for September. Coordinator Smith held a recent
Tutor Training with nine new tutors and a Learner Orientation with six new learners. Project Adult Literacy
(PAL) has two new office volunteers and a new social media volunteer. PAL is launching a new class in
October, Mastering the iPhone: Digital Literacy.
Facilities
The elevator modernization project was put on hold for most of August to fabricate a part. Work will
resume at the beginning of September.
ANNIKA HELMUTH, BRANCH AND YOUTH SERVICES COORDINATOR
Branch Activities
August brought lively engagement across all three branches, with programs, storytimes, and community
activities continuing to draw strong attendance. Crean Mariners Branch (Mariners) wrapped up Summer
Reading with a festive Family BINGO and added two new storytimes: an early morning Books & Babies to
ease crowding and a Pajama Storytime that is quickly gaining popularity. Toy Train Tuesdays, previously
Toy Train Thursdays and now hosted at Corona del Mar Branch (CdM), has also become a hit with families.
With the upcoming closure of Balboa Branch, all programming there has been temporarily suspended
except storytime.
Youth Services
Youth programming at the Central Library (Central) featured a mix of literacy-based and creative activities.
A STEAM Lab on August 19 invited participants to create sundials and sun prints. On August 21, Middle
Grade Book Club brought together readers for a lively discussion of The Ice Cream Machine by Adam Rubin,
followed by a creative writing activity. These activities, alongside ongoing storytimes and craft
opportunities, helped sustain excitement and built on the momentum of Summer Reading.
Summer Reading
The expanded eight-week Summer Reading Program was another success, filled with engaging events and
exciting prizes for reading accomplishments. Energy and enthusiasm were present in abundance at all four
library locations. Participation and reading outcomes improved across the board, with 9% more
registrations and 7% higher program attendance than in 2024. Book reviews submitted increased by 28%,
and finishers rose by an impressive 22%, demonstrating greater persistence and engagement from
participants. Most notably, total minutes read increased by 58%, reaching a remarkable 912,651 minutes.
We thank the Friends of the Newport Beach Library and the Newport Beach Public Library Foundation for
generously funding this impactful community program.
Personnel
At Mariners, staff changes included the addition of Cece Villa as a new part-time Library Assistant, while
part-time Library Clerk Sully Jacome was promoted to part-time Library Assistant and transferred to
Central. CdM part-time Library Clerk Kaderina Guizar resigned on August 19. Training for the month
included staff completion of the City’s 2025 security awareness training.
23
Report of August Library Activities
September 15, 2025
Page 3
ANDREW KACHATURIAN, ADULT SERVICES COORDINATOR
Teen Services
Librarian Danielle Yang, Library Assistant Greg Johnson, and Library Clerk Sully Jacome attended the
Newport Mesa Unified School District’s Back to School event at the IKEA in Costa Mesa on Saturday,
August 2. They handed out tote bags to teens and promoted library services to everyone that stopped by
their booth. They reported 490 visits by attendees, with many stopping by to say how much they love and
appreciate the Library.
The Teen Summer Reading Program (SRP) totals were in and there were 118 registered teens and 37 teens
that completed the program. We also had 102 teen volunteers help with the program, registering 1,131
hours. The teens enjoy helping with the SRP and we value their help immensely. We hosted a teen
volunteer appreciation party where attendees played games, shared snacks, and got an opportunity to
share their input on their experiences.
Adult Services
The Adult SRP had 375 registered adults with 130 people completing the program. Librarian Laurie
Sanders hosted a warp party for adults and a zine exchange, which was a take-home craft for adults.
Attendees had a great time discussing their favorite books over snacks and refreshments.
Library staff attended the 2025 Newport Beach Country Club Employee Health and Wellness Fair on
August 12. Librarian Jeremy Rodriguez, Senior Library Clerk Julie Duncan, and Library Clerk Pam O’Connor
interacted with 31 people and signed a number of attendees up for library cards. They answered many
questions about the Media Lab and Sound Lab, upcoming concerts, Children’s events, and other library
services. Everyone attending was left excited to explore the Library further.
Staffing
Mikaela Malsy was promoted from the Balboa part-time Library Assistant position to the Corona del Mar
full-time Library Clerk position. Candidates are currently in background for vacant part-time Library
Assistant, Library Clerk I, and Library Clerk II positions. There are open recruitments for additional part-
time Library Clerk I and Library Clerk II positions.
24
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
2025 2025 2025 2025 2025 2025 2026 2026 2026 2026 2026 2026
Tracked by #searches
A to Z Databases 481 438 919
Alexander Street 253 682 935
Ancestry 200 205 405
AskART 12 17 29
Brainfuse JobNow/VetNow 107 62 169
Britannica School Edition 9 0 9
Exploring Race in Society 24 14 38
Gale Archives Unbound 7 4 11
Gale Directory Library 45 25 70
Gale in Context: Biography 1 8 9
Gale in Context: Elementary 2 0 2
Gale in Context: Environmental 0 2 2
Gale in Context: Opposing View 17 10 27
Gale Interactive: Science 0 0 0
Gale Literature Resource Center 16 17 33
Gale eBooks 52 15 67
HeritageQuest 405 325 730
Legal Information Ref Center 64 57 121
National Geographic 12 26 38
National Geographic Kids 6 34 40
NewsBank 4794 4741 9535
NoveList Plus 48 41 89
NoveList K-8 Plus 12 146 158
ProQuest 4466 51391 55857
Proquest eLibrary 0 33 33
Reference Solutions Business 322 609 931
Reference Solutions Residential 12 29 41
SIRS Discoverer 4 12 16
SIRS Issues Researcher 267 659 926
State Statistics 5 6 11
World Book Online 9 39 48
Tracked by #page views
Artist Works 3 2 5
Consumer Reports 2475 2156 4631
CultureGrams 68 36 104
Morningstar 3697 7618 11315
RealQuest 8 14 22
Tumblebooks 35 33 68
Value Line 9891 8507 18398
Wall Street Journal 3393 3469 6862
Tracked by courses
LinkedIn Learning 254 262 516
Tracked by books logged
Beanstack 7403 2832 10235
Tracked by Hours Used
ABC Mouse 34.58 37.55 72.13
Beanstack 7738 1554 9292
Rosetta Stone 28.82 33.70 62.52
Database FY Comparisons YTD
25/26
Proquest Articles Retrieved 2025-2026
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG.
Business Databases 3021 7894 5458
Newspapers--Current 913 18546 9730
Newspapers--Historical 3265 3739 3502Magazines47 389 218
25
NBPL Website Usage 2025-2026
Metric Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Total Users 28317 28872 28595 57189
New Users 14608 15467 15038 30075
Sessions 47805 50528 49167 98333
Pageviews 122016 123728 122872 245744
Sessions Per User 2 2 2 --
Pages Per Session 3 2 3 --
Avg. Session Dur. (min)7 7 7 --
Bounce Rate (%)64 62 63 --
Today's Business Solutions Wireless (TBS): Total Data Transferred (GB) 2025-2026
Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 201 275 238 475
CdM 391 514 452 905
Mariners 2240 2200 2220 4440
Central 14120 16200 15160 30320
Total 16951 19189 18070 36140
Today's Business Solutions Wireless (TBS): Total Unique Patrons 2025-2026
Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 383 278 331 661
CdM 557 527 542 1084
Mariners 1454 1432 1443 2886
Central 11130 10480 10805 21610
Total 13524 12717 13121 26241
Today's Business Solutions Wireless (TBS): Average Number of Patrons Per Day 2025-2026
Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 30 21 26 51
CdM 32 34 33 66
Mariners 111 109 110 220
Central 746 672 709 1418
Total 919 836 878 1755
Today's Business Solutions Wireless (TBS): Average Usage Per Patron (MB) 2025-2026
Location Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 536 1012 774 1548
CdM 718 999 859 1717
Mariners 1580 1570 1575 3150
Central 1300 1580 1440 2880
Total 4135 5161 4648 9296
26
AUG 25 YTD 25/26 YTD 24/25
BALBOA 2,403 5,198 6,185
CdM 3,961 8,065 8,288
MARINERS 21,337 42,728 41,156
CENTRAL 52,895 107,946 108,268
eBooks 8,821 17,682 16,880
eMagazines 7,819 14,803 9,076
eAudiobooks 8,407 16,788 15,099
Streaming Films 5,205 9,781 6,716
TOTAL 110,848 222,991 211,668
SEP 24 100,426
OCT 24 101,444
NOV 24 97,545
DEC 24 93,571
JAN 25 99,093
FEB 25 93,114
MAR 25 106,845
APR 25 101,417
MAY 25 102,137
JUN 25 106,003
JUL 25 112,143
AUG 25 110,848
TOTAL 1,224,586
12 Month Comparison
NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2025
CIRCULATION
BALBOA
CdM
MARINERS
CENTRAL
eBooks
eMagazines
eAudiobooks
Streaming Films
90,000
95,000
100,000
105,000
110,000
115,000
SEP 24 OCT 24 NOV 24 DEC 24 JAN 25 FEB 25 MAR 25 APR 25 MAY 25 JUN 25 JUL 25 AUG 25
27
AUG 25 YTD 25/26 YTD 24/25
BALBOA 460 916 863
CdM 900 2,094 1,512
MARINERS 2,109 4,488 4,418
CENTRAL 8,049 16,071 15,138
TOTAL 11,518 23,569 21,931
12 Month Comparison
SEP 24 9,943
OCT 24 10,276
NOV 24 8,252
DEC 24 7,381
JAN 25 9,625
FEB 25 8,888
MAR 25 9,980
APR 25 10,439
MAY 25 9,439
JUN 25 12,069
JUL 25 12,051
AUG 25 11,518
TOTAL 119,861
NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2025
REFERENCE
BALBOA
CdM
MARINERS
CENTRAL
7,000
8,000
9,000
10,000
11,000
12,000
13,000
SEP 24 OCT 24 NOV 24 DEC 24 JAN 25 FEB 25 MAR 25 APR 25 MAY 25 JUN 25 JUL 25 AUG 25
28
AUG 25 YTD 25/26 YTD 24/25
BALBOA 2,180 4,666 5,223
CdM 7,180 15,115 7,433
MARINERS 13,202 25,318 23,228
CENTRAL 40,662 83,599 80,258
TOTAL 63,224 128,698 116,142
12 Month Comparison
SEP 24 56,673
OCT 24 59,271
NOV 24 47,388
DEC 24 46,860
JAN 25 55,207
FEB 25 52,945
MAR 25 61,298
APR 25 58,738
MAY 25 58,962
JUN 25 65,123
JUL 25 65,474
AUG 25 63,224
TOTAL 691,163
NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2025
PATRONS SERVED
BALBOA
CdM
MARINERS
CENTRAL
45,000
50,000
55,000
60,000
65,000
70,000
SEP 24 OCT 24 NOV 24 DEC 24 JAN 25 FEB 25 MAR 25 APR 25 MAY 25 JUN 25 JUL 25 AUG 25
29
AUG 25 YTD 25/26 YTD 24/25
BALBOA 203 914 926
CdM 1,940 3,465 2,666
MARINERS 1,775 4,270 3,806
CENTRAL 10,796 19,311 19,923
TOTAL 14,714 27,960 27,321
12 Month Comparison
SEP 24 13,203
OCT 24 14,313
NOV 24 7,689
DEC 24 6,265
JAN 25 9,973
FEB 25 9,975
MAR 25 11,223
APR 25 13,152
MAY 25 12,209
JUN 25 12,429
JUL 25 13,246
AUG 25 14,714
TOTAL 138,391
PROGRAM ATTENDANCE
NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2025
BALBOA
CdM
MARINERS
CENTRAL
5,000
7,000
9,000
11,000
13,000
15,000
SEP 24 OCT 24 NOV 24 DEC 24 JAN 25 FEB 25 MAR 25 APR 25 MAY 25 JUN 25 JUL 25 AUG 25
30
Jerold D Kappel, CEO
Newport Beach Public Library Foundation
Memo
To: Library Trustees
From: Jerold D Kappel, CEO
Date: September 10, 2025
Re: Library Foundation Report
1. Governance: The September 2025 Board Meeting was held on Monday, September 8. Melissa
Hartson, Library Director, and Dorothy Larson, Library Trustee Liaison attended.
a.The next Foundation Board meeting is scheduled for Monday, October 13, 2025.
2.Rebranding of Foundation: The meeting began with an overview of the rebranding project by
consultants Pip Tompkins and Jill Nordquist. The rebranding will include a restatement of the mission, a
tag line, and a new logo. That project has a deadline of November 15, so that the new “brand” can be
announced in the Winter Bookmark.
a.The consultants interviewed 10 Foundation key stakeholders as research for their analysis. We
know who the consultants interviewed, but there is no attribution so that those interviewed could
speak openly.
3.Beyond Books Campaign
a.As of the date of this report, the Foundation has raised $11,717,314.34. Of that amount,
$731,933.47 is in future payments.
i.Due to the recently passed P.L. 119-21, One Big Beautiful Bill Act or OBBBA, it may be
advantageous for those in the 37% tax bracket, and/or for those that itemize, to accelerate
2026 and later pledged contributions to 2025. Beyond Books donors that have gift payments
in 2026 and future years have been notified of this option.
b.The proposal to name the auditorium “The Library Foundation Auditorium” with the designation of
the Tod and Linda White contribution is being reviewed by Assistant City Attorney Yolanda
Summerhill for presentation to the City Council for approval. It is anticipated that it will go to the
Council in October.
31
2
c.We update the construction video on the website every 7-10 days. Everything is on the Witte Hall
tab on the website—why it is needed, what it will accomplish, how to support, the gift agreement
form, donor levels and benefits. NBPLF.foundation/Witte Hall
4. Development: Due to the Library closure and logistical difficulties in holding the event at another
location, the Library Leadership Reception usually scheduled for the Fall will be postponed to a later
date after the Stahr Courtyard is available.
a.A letter is being sent to the Library Leadership donors ($1,000 and above) notifying them of this
change.
5. Finance: The 2025 fiscal year audited financials are in final draft. It is expected that the audit will be
final and sent to the Finance Committee for acceptance by September 23. The IRS 990 is also in draft.
Once the audit is accepted by the Board and the 990 approved, the documents will be published on the
Foundation website.
a.The Foundation includes three years of 990s and audits on its website. It has a 4-Star rating from
Charity Navigator and is rated Platinum for transparency and accountability by Candid. The
Foundation has also passed two privacy and payment security compliance tests for contributions
through its website.
6.The Witte Hall: The Grand Opening is still scheduled for the weekend of March 20-22, 2026. With the
agreement of the Library, the Library Foundation will hold its Witte Hall donor recognition event on
Friday, March 20. The event will include a dinner with food stations throughout the Central Library
followed by leadership and donor recognition and a prestigious speaker in Witte Hall. Randy Heyler is
chairing the planning committee for this event.
a.The August construction report states that the projected completion date is now March 6, 2026.
b.The Foundation is seeking corporate sponsors to underwrite the opening weekend and will seek
advertising in the program book for that weekend and for Library and Library Foundation programs
for the remainder of the fiscal year (June 30 end.)
7. Programming: All programming for the 2025-2026 season was announced in the Summer Bookmark
magazine. Single tickets for Library Live went on sale September 1. Witte Lecture single tickets will go
on sale September 26.
a.All four Library Live lectures are sold out. To accommodate overflow for the two programs held in
the Civic Center Community Room, the side doors will be opened and extra chairs added outside.
The Foundation has sold 152 season passes for Library Live.
b.There are already 91 season passes for the Friday evening lecture and 98 for the Saturday
afternoon lecture. The first Witte Lecture is in February.
c.Because of the Stahr Courtyard construction, four of the Foundation programs for the Fall/Winter
will be held in the Civic Center Community Room or at the Oasis Center. One Finance Workshop
will be held in the Newport Coast Community Center. Only the Book Discussion Group will be held
in the Friends Room.
32
3
d. After the March 20 grand opening of Witte Hall, the Witte Lecture series, Library Live, and Spotlight
on Science will be moved to Witte Hall. The Financial Literacy Workshops and Medicine in Our
Backyard will continue to be held in the Friends Room.
8. Library Renovation closing: The Foundation will have a hybrid home/library work schedule during the
Central Library closing because of the HVAC replacement and other renovations during the September
closing.
a. Foundation programs and meetings for the week of October 6 will also be scheduled for locations
other that then Central Library.
9. Bookmark: The Fall/Winter Bookmark is in editorial layout. It will include Winter/Spring programming,
the annual report, an introduction of the new “brand”, the announcement of the Grand Opening of Witte
Hall, an article on Trustees, an essay and a poem from the Project Adult Literacy In Your Own Words
booklet, and at least four pages dedicated to Library events and news.
10. Advocacy: There is some concern that E-Rate funding for Wi-Fi in libraries may be eliminated by the
FCC. This will impact rural and tribal libraries more than urban libraries.
a. Although the administration and some legislators are pushing to eliminate the IMLS (Institute of
Museum and Library Services) completely, the House Appropriations subcommittee seems
unwilling to do so. The first version of the relevant bills includes funding for library services through
the Library Services and Technology Act and funding for the Institute of Museum and Library
Services (IMLS). Funding may probably be reduced in the final bill, but the agency may not be
eliminated. (The National Endowment of the Arts and National Endowment for the Humanities are
also facing elimination but may get by with only significantly reduced budgets.). California received
$15.7 million in federal funding in 2024 through the Library Services and Technology Act. Every
state receives LSTA funding. The state has to match the federal funds.
33