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Home My WebLink About7480 - City Clerk Office Destruction of RecordsRESOLUTION NO. 7480 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH APPROVING THE DESTRUCTION OF CERTAIN RECORDS 0 WHEREAS, there are certain records, documents, instruments, books and papers in the City Clerk's office which are no longer required for any City business and are ready for destruction, pursuant to the City Clerk's approved Records Retention. Schedule; and WHEREAS, Section 34090 of the Government Code provides that such records may be destroyed with the approval of the legislative body; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the City Clerk is hereby authorized to destroy, and the City Council approves of the destruction of, the records itemized and described in Exhibit "A" attached hereto, said exhibit consisting of pages 1 through 7. ADOPTED this 12th day of July, 1971. Ve, lam• ` Mayor ATTEST: Ry Clergy k� ' y CERTIFIED AS THE ORIGINAL ITY CLERK OF THE CITY OF NEWP BEACH JUL 16 1971 ®AY@ w...._._....___._.._.__._ DO'N:mh 7/7/71 DESTRUCTION OF RECORDS IN RETENTION Date of Record Description 1950 City Election April 11, 1950 1952 Municipal Election April 8, 1952 1954 City Election December, 1954 1954 Special Municipal Election December 7, 1954 to elect one councilman for Miller Varanz 1955 City Election March 15, 1955 1955 Election, Charter Amendment Manner of Electing Councilmen December 6, 1955 1960 CA 76 Elections, General Municipal 4 -12 -60 1958 CA 76 Elections, Resolutions, Ordinances, Agreements and Notices adopted 1956 General Election, November 6, 1956 1956 City Election 1957 Administration, Elections, Special Municipal Reservoir 1958 Administration, Elections 4 -8 -58 1958 Administration, Elections 11 -4 -58 1959 Administration, Elections, Special Municipal June 1959 1958 Administration: Elections, Loyalty Oaths, Precinct Officers 1958 Election, Newspaper Publications, Affidavits, etc. 1958 Administration: Elections, Candidates, Nomination Papers and Campaign statements 1958 Administration Elections, Absentee Voters 1958 Administration: Election, Result of Votes Cast, 1958 1959 Application for Absent Voters Ballots 1960 Administration Election 4 -10 -60 Nomination Papers. 1962 Forms: Election Forms, 1962 Campaign Statements 1963 Administration: Elections,Applications to serve as Precinct Officers 1962 Administration Election 4 -10 -62 Election Officers Digest Payroll 1962 Administration: Election 4 -1d -62 Election Officers Digest • 1962 Administration: Election 4- 10-•62 Precinct Officers Lasts 1962 Administration: Elections Inspectors Precinct List of Absent Voters Ballots 1962 Administration: Election, Miscellaneous EXHIBIT "A" Page -1- swk 7 -1 -71 0 11 DESTRUCTION OF RECORDS IN RETENTION Date of Record Description 1963 -67 CA 83 Appreciation, Commendation and Thank You's 1956 -57 American Red Cross 1955 American Legion Correspondence 1938 -55 1953 -57 Administration, Posting Affidavits 1950 -57 Balboa Improvement Association 1937 -56 Balboa Island Business Association, Taxpayers Association and Improvement Association requests and activities 1957 Balboa Island Fire Station (G-13) Letters pro and con location 1938 -48 Balboa Yacht Club Misc. Correspondence re activities 1956 Beacon Bay Community Association 1956 Business License Ordinance - Letters and Miscellaneous 1964 California World's Fair 1948 Bound Booklet: Newport Beach - Central Avenue Improvement 1957 Citizens Advisory Committee 1957 Citizens Advisory Committee - Public Building Group - general discussions No date CA 83 Appreciation, Commendations, Thank You letters 1960 Extra Copies of Precinct Lists for April 12, 1960 General Municipal Election 1958 Applications - Election Officers 1959 -61 Publication (Sacramento Newsletter) 1955 CA 35 Requests (general) 1949 Tournament of Lights (applications for permit) 1963 Urban Renewal Booklets Conference - City and County of Honolulu 1967 CA 43 Urban Renewal & Redevelopment - Slum Clearance 1941 -50 CA 144 Hazardous fluids applications 1947 -62 CA 144 Hazardous fluids & ammunition 1955 -56 CA 144 Hazardous fluids applications 1956 -61 Housing 1939 -56 Insurance Reports - All kinds Page -2- OP RECORDS IN RETENTION Page -3- Date of Record Description 1959 Junior Chamber of Commerce 1957 Advertising Fund (Letters of Protest) 1947 Maskey, Ralph P., Correspondence 1945 -47 Ordinances Not Adopted 1950 CA 146 Ocean Front Channel (Balboa) 1954 -55 "Iwo Jima" Bait Barge, Hearing on Granting Permit to moor off CdM Beach 1926 -53 Petitions 1967 CA 149 Pinball Machines 1950 CA 150 Planning and Zoning Book 1956 -64 Plantings (descriptions of material to be planted in City) 1939 Properties, Inc. correspondence 1959-60 Public Health Reports, Orange County 1953 Public Relations 1947 Water Bond Election 1957 CA 49 Parks, Beaches 8 Recreation, Balboa Bridge 9 Parkway correspondence and contribution list 1959 -68 CA 63 Licenses (Misc. Rental Properties) 1954 -58 CA 63 Licenses, Balboa Pavilion Company 1963 CA 63 Licenses, Dancing 1957 CA 63 Licenses (Hearing) Rendezvous Ballroom, Al Andrew and Clyde R. Johnson 1957 Rendezvous Ballroom, Johnson, Clyde R. 1957 CA 63 License, Rendezvous Ballroom, Stan Kenton 1957 CA 63 Licenses, Rendezvous Ballroom, Steve Maker, Inc. 1957 CA Skiatron, T. V. System 1959 CA 63 Owens Yacht Sales 1958 -63 CA 63 License, Beusing, John R. 1956 -63 CA 63 Licenses, Fun Zone • 1957 -61 CA 63 License, Grittenberg, Dal Page -3- DESTRUCTION OF RECORD IN RETENTION Date of Record Description 1959 Licenses, Huffman, Jim • 1940 License Bait Concession Balboa Pier, Rupp, Harold 1956 -62 CA 63 Licenses 1963 CA 171 Anti- Communism 1958 -63 Protests & Complaints 1964 CA 37 Protests & Complaints 1950-51 CA 67 Oil Protests: Oil, Standard Oil Co., Storage Tank (petitions) 1960 CA 119 Crossing Guards (requests for) 1957 -58 CA 115 City Name Change (petitions regarding consolidation with Costa Mesa) 1940 City Name Change Defeated (Newport Harbor) 1964 CA 120 Divider Strip & Lanes (complaints) 1959 CA 125 Arbor Day (celebration) 1937 -56 Balboa Island Business Association, Balboa Island Taxpayers Association and Balboa Island Improvement Association 1959 CA 49 Parks, Beaches & Recreation - E1 Bahia Beach (recommendation of name and correspondence) 1962 CA 49. Parks, Beaches & Recreation - Fire Pits (petitions and requests for rem oval) 1959 CA 49 Parks, Beaches & Recreation - Las Arenas Beach (recommendation of name) 1952 CA 49 Parks, Beaches & Recreation - Fences (correspondence) 1966 Census 1940 -63 Census 1962 -63- CA 74 Easter Week 64 • 1959 -60 Easter Week, Letters re Balboa Island Parking Control Measures, Fact Finding Study 1959 -60 CA 74 Easter Week 1966 -67 CA 74 Easter Week Page - 4- DESTRUCTION OF RECORDS.IN - RETENTION Date of Record Description 1956 Contract No. 377 Construction of Comfort Station near Buck Gully Beach Page -5- 1956 Contract No. 361 Construction of Buck Gully Comfort Station - R. L. Steinmetz 1959 Contract No. 591 Welch's Coastal Concrete Co., Radio Antenna Tower 1959 1961 Contract No. 731 George D. Buccola Palm Tree Lighting Lido Park 1955 Contract No. 452 Edwin L. Barkley construction Sewage Main Balboa Island 1952 Contract No. 424 American La France Foamite Corp. Fire Dept. Squad Wagon 1954 Contract No. 365 0. Z. Robertson, Construction of Comfort Station West Newport Beach 1963 -65 CA 132 Fire Prevention 1956 -67 CA 142 Dogs 1957 CA 52 Fun Lone, Pin Ball Operations and Business Licenses for same report from City Clerk 1950 Contract with A. B. C. Construction Co. for Pipe from Newport Blvd. to reservoir 1962 CA 105 Industrial Potential Report 1964 CA 70 Harbors, Houseboat Marinas 1959 -61 CA 70 Harbors Dana Point 1962 CA 70 Harbors Grand Canal Correspondence 3 -9 -62 and subsequent 1931-32 CA 70 Harbors Tide Guages 1963 CA 70 Harbors West Jetty Light 1958 CA 70 Harbors West Turning Basin, Newport Bay 1962 -67 Grand Canal Correspondence 1928 -31 Garbage contract - delivery to E. V. Pomeroy 1937 -38 Garbage contract - delivery to E. V. Pomeroy 1929 Water Well Drilling contract with Charles Wilson for Santa Ana Canyon 1917 Construction of Boardwalk on Ocean Avenue from 23rd to 36th Street 1948 Central Avenue Improvements (Assessment Districts) 1956 -66 CA 62 Public Information Statements 6 Press Releases 1949 -58 Ocean Front Parks - Matching Land • State Development of Ocean Front Parks Page -5- • r �J DESTRUCTION OF RECORDS IN RETENTION Date of Record Description 1932 Contract with Sparkes & McClellan for Dredging of Newport Bay Entrance Channel 1937 Miscellaneous Contracts of Conditional Sale boats and autos 1937 Water Well Drilling contracts Adams/Wright Streets with B. F. Page et al 1927 Contract with Peterson Bros. Tree Maintenance in Corona del Mar 1957, Contract 570 with Sully - Miller Contracting Co. for Base Material and Storage at City Dump 1936 -39 Contract with D. A. & Harvey Bear to lease farm in Rancho Santiago de Santa Ana for bean crop 1937 Contract with I. Oka to serve water outside City 1937 Contract with R.C.A. Communications to serve water outside City 1937 Agreement with Orange County for sale of tax delinquent property 1938 License Agreement with.The Irvine Company for Aerial Radio Receiving Property 1937 Agreement to Load and Unload passengers to fishing barges from Newport and Balboa Piers with C. E. McFarland 1938 -39 Agreement to Load and Unload passengers to fishing barges from Newport Pier with Darrell W. King 1937 -40 Agreement with Southern California Edison Company to install and main- tain eleven lamps 1944 Agreement with Hancock Banning for water service to riding stable in Lot D of the Banning Tract 1956 -57 Old Magnetic Tapes dated and marked as follows: July 22 11 -13 -56 Ion 2 -4 -57 Rendezvous Meeting 12 -10 -56 1 -14 -57 Kling 10 -28 -57 and 11 -25 -57 4 -8 -57 Rendezvous Meeting 9 -10 -57 P E Property 8 -25 -57 Stanley Hearing and Penny Hearing March 11 Downing Use Permit August, '58 Cameo Shores /Irvine Co. 1937 Western Union Telegraph Co. Contract 1931 U. S. Weather Bureau Agreement 1942 -45 U. S. Coast Guard LEM= • • DESTRUCTION OF RECORDS IN RETENTION Date of Record 1941 United States of America Permit to Lay Pipe Line 1943 United States Government Option to purchase Army Air Base Railroad R/W 1941 United States of America, Permit to dispose dredged Materials 1950 United States Government Housing & Home Finance Agency 1928 City Planning Agreement with Gordon Whitnall et al 1927 West Jetty Extension & Repair Contract Bond 1939 War Department Submarine Cable, Float and Pier Correspondence 1930 Tax Research Report of Orange County 1947 Taxes, Personal Property, Furniture, etc. 1936 Oil and Gas Lease with the Texas Company 1962 CA 49 Parks, Beaches & Recreation Ocean Front Recreational Area correspondence 1959 C -598 H.O.W. Construction Co., 15th Street Drainage Improvements and construction of street 1929 -45 Pacific Electric Railway applications to Railroad Commission 1928 Pacific Electric Railway, Franchise November 1923 Contracts for Piers in Old Newport 1946 Contract with Sully - Miller for San Bernardino Ave. improvements 1948 Contract with Sully - Miller for 32nd Street Surfacing and City Hall parking areas, etc. 1947 Contract with Sully - Miller for paving Ocean Boulevard. Extension in Corona del Mar 1946 Contract with Sully - Miller for paving Beach Auto Parking Lot 1944 Contract with Sully - Miller for resurfacing Lafayette Avenue.between 28th & 30th Streets 1941 Contract with Sully - Miller for street improvements on Ocean Front between 22nd Street and MacFadden Place Page -7- EXHIBIT "A" swk 7 -1 -71