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HomeMy WebLinkAboutC-5280 - Design PSA for Traffic Signal Modernization Phases 6A and 6B0 dJ AMENDMENT NO. ONE TO DESIGN PROFESSIONAL SERVICES AGREEMENT \1 WITH ITERIS, INC. FOR TRAFFIC SIGNAL MODERNIZATION PHASES 6A AND 66 THIS AMENDMENT NO. ONE TO PROFESSIONAL SERVICES AGREEMENT ("Amendment No. One') is made and entered into as of this 1st day of July, 2016 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and ITERIS, INC., a Delaware corporation ("Consultant'), whose address is 1700 Carnegie Avenue, Suite 100, Santa Ana, California 92705, and is made with reference to the following: RECITALS A. On November 27, 2012, City and Consultant entered into a Professional Services Agreement ("Agreement') to engage Consultant to prepare design packages and assist with traffic signal timing development and deployment for the Traffic Signal Modernization Phases 6A and 6B ("Project'). B. The parties desire to enter into this Amendment No. One to extend the term of the Agreement to November 26, 2017. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM Section 1 of the Agreement is amended in its entirety and replaced with the following: 'The term of this Agreement shall commence on the Effective Date, and shall terminate on November 26. 2017. unless terminated earlier as set forth herein." 2. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: 71,116 /6 By: Aaron . Harp QM0rle1014 City Attorney ATTEST: 1l Date: (MVl/ By: Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: David A. Webb Director of Public Works CONSULTANT: Iteris, Inc., a Delaware corporation Date: Signed in Counterpart By: Ramin Massoumi Sr. Vice President Date: Signed in Counterpart By: Dan Gilliam Assistant Secretary [END OF SIGNATURES] Iteris, Inc. Page 2 IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORN'S OFFICE Date: By: A't;� — Aaron C. Harp I City Attorney "t1*'3ii M Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: By: David A. Webb Director of Public Works CONSULTANT: Iteris, Inc., a Delaware corporanc Date: U By: �/�]r/ v Ramin Massoumi Sr. Vice President Date: / % & By:�- Dan Gilliam Assistant Secretary [END OF SIGNATURES] Iteris, Inc. Page 2 DESIGN PROFESSIONAL SERVICES AGREEMENT WITH ITERIS, INC. FOR TRAFFIC SIGNAL MODERNIZATION PHASES 6A AND 6B THIS AGREEMENT FO PROFESSION L. Vi ( "Agreement ") is made and entered into as of this day of "Effective Date ") by and between the CITY OF NEWPORT BEACH, a California Municipal Corporation ( "City "), and ITERIS, INC., a Delaware corporation ( "Consultant" or "Iteris "), whose address is 1700 Camegie Ave, Suite 100, Santa Ana, California 92705 and is made with reference to the following: 1xar A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City desires to engage Consultant to prepare design packages and assist with traffic signal timing development and deployment for the Traffic Signal Modernization Phases 6A and 6B ( "Project'). C. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the professional services described in this Agreement. D. The principal member of Consultant for purposes of Project shall be Paul Frislie. E. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: ri41tl The term of this Agreement shall commence on the Effective Date, and shall terminate on June 30, 2016 unless terminated earlier as set forth herein. City and Consultant acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. Consultant shall diligently perform all the services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ( "Services" or "Work "). The City may elect to delete certain services within the Scope of Services at its sole discretion. 3. TIME OF PERFORMANCE 3.1 Time is of the essence in the performance of Services under this Agreement and Consultant shall perform the Services in accordance with the schedule included in Exhibit A. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Consultant to strictly adhere to the schedule set forth in Exhibit A, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.1.1 Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.2 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator (as defined in Section 6 below) not later than ten (10) calendar days after the start of the condition that purportedly causes a delay, The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3,3 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by fax, hand- delivery or mail, 4. COMPENSATION TO CONSULTANT 4.1 City shall pay Consultant for the Services on a time and expense not -to- exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates or Progress Payments Schedule attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Three Hundred Eighty -Seven Thousand, Three Hundred Five Dollars and 00/100 ($387,305.00) without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. 4.2 Consultant shall submit monthly invoices to City describing the Work performed the preceding month. Consultant's bills shall include the name of the person who performed the Work, a brief description of the Services performed and /or the specific task in the Scope of Services to which it relates, the date the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) days after approval of the monthly invoice by City staff. 4.3 City shall reimburse Consultant only for those costs or expenses specifically identified in Exhibit B to this Agreement, or specifically approved in writing in advance by City. ITERIS, INC. Page 2 4.4 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates as set forth in Exhibit B. 5.1 Consultant shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated Paul Frislie to be its Project Manager. Consultant shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. 5.2 Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 5.3 If Consultant is performing inspection services for City, the Project Manager and any other assigned staff shall be equipped with a cellular phone to communicate with City staff. The Project Manager's cellular phone number shall be provided to the City. 6. ADMINISTRATION This Agreement will be administered by the Public Works Department. Brad Sommers, Senior Civil Engineer or his /her designee, shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator or his/her designee shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES 7.1 To assist Consultant in the execution of its responsibilities under this Agreement, City agrees to, where applicable: 7.1.1 Provide access to, and upon request of Consultant, one (1) copy of all existing relevant information on file at City. City will provide all such existing relevant information in a timely manner so as not to cause delays in Consultant's Work schedule. 7.1.2 Provide blueprinting and other services through City's reproduction company for bid documents. Consultant will be required to coordinate the required bid documents with City's reproduction company. All other reproduction will be the responsibility of Consultant. ITEMS, INC. Page 3 7.1.3 Provide usable life of facilities criteria and information with regards to new facilities or facilities to be rehabilitated. c • r � . 8.1 All of the Services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with the highest professional standards. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized by one (1) or more first - class firms performing similar work under similar circumstances. 82 All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Consultant certifies that the Work conforms to the requirements of this Agreement; all applicable federal, state and local laws; and the highest professional standard. 8.3 Consultant represents and warrants to City that it has, shall obtain, and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.4 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. BOLD HARMLESS 9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers and employees (collectively, the "Indemnified Parties) from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims "), which may arise under this Agreement or in any manner relate (directly or indirectly) to the negligence, recklessness, or willful misconduct of the Consultant or its principals, officers, agents, employees, vendors, suppliers, subconsultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable or any or all of them. 9.2 Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to ITERIS, INC. Page 4 all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 10, INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the Work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No civil service status or other right of employment shall accrue to Contractor or its employees. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the Work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance of the Work or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the Services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with the Consultant on the Project. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Project Administrator and /or his /her duly authorized designee informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. ITERES, INC. Page 5 Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint - venture or syndicate or cotenancy, which shall result in changing the control of Consultant. Control means fifty percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more of the assets of the corporation, partnership or joint - venture. 16. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A. Consultant shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. The City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and the City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 17. OWNERSHIP OF DOCUMENTS 17.1 Each and every report, draft, map, record, plan, document and other writing produced (hereinafter "Documents "), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents to City upon prior written request. 17.2 Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived against Consultant and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. ITERIS, INC. Page 6 17.3 All improvement and/or construction plans shall be prepared with indelible waterproof ink or electrostaticly plotted on standard twenty -four inch (24 ") by thirty -six inch (36 ") Mylar with a minimum thickness of three (3) mils. Consultant shall provide to City 'As- Built' drawings and a copy of digital Computer Aided Design and Drafting ( "CADD ") and Tagged Image File Format (.tiff) files of all final sheets within ninety (90) days after finalization of the Project. For more detailed requirements, a copy of the City of Newport Beach Standard Design Requirements is available from the City's Public Works Department. CADD data delivered to City shall include the professional stamp of the engineer or architect in charge of or responsible for the Work. City agrees that Consultant shall not be liable for claims, liabilities or losses arising out of, or connected with (a) the modification or misuse by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy or readability of CADD data due to inappropriate storage conditions or duration; or (c) any use by City, or anyone authorized by City, of CADD data for additions to this Project, for the completion of this Project by others, or for any other Project, excepting only such use as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to indemnify Consultant for damages and liability resulting from the modification or misuse of such CADD data. All original drawings shall be submitted to City in the version of AutoCAD used by the City in .dwg file format, on a CD, and should comply with the City's digital submission requirements for improvement plans available from the City's Public Works Department. The City will provide Consultant with City title sheets as AutoCAD file(s) in .dwg file format. All written documents shall be transmitted to City in formats compatible with Microsoft Office and /or viewable with Adobe Acrobat. ,. • r ► - -...rA All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. 20. OPINION OF COST Any opinion of the construction cost prepared by Consultant represents the Consultant's judgment as a design professional and is supplied for the general guidance of City. Since Consultant has no control over the cost of labor and material, or over competitive bidding or market conditions, Consultant does not guarantee the accuracy of such opinions as compared to consultant or contractor bids or actual cost to City. 21. INTELLECTUAL PROPERTY INDEMNITY The Consultant shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement or alleged infringement of any United States' letters patent, trademark, or copyright, including costs, contained in Consultant's Documents provided under this Agreement. ITERIS, INC. Page 7 Consultant shall keep records and invoices in connection with the Services to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 23. WITHHOLDINGS City may withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue Work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or his /her designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 24. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the Work accomplished by Consultant, the additional design, construction and /or restoration expense shall be borne by Consultant. Nothing in this Section is intended to limit City's rights under the law or any other sections of this Agreement. 25. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. 26. CONFLICTS OF INTEREST 261 The Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act'), which (1) requires such persons to disclose any financial interest that may foreseeabiy be materially affected by the Work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 26.2 If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnify and hold harmless ITERIS, INC. Page 8 City for any and all claims for damages resulting from Consultant's violation of this Section. 27. NOTICES 27.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first - class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: Brad Sommers, Senior Civil Engineer Public Works City of Newport Beach 3300 Newport Boulevard PO Box 1768 Newport Beach, CA 92658 Phone: (949) 644 -3326 Fax: (949) 644 -3318 272 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Attn: Paul Frislie ITERIS, INC. 1700 Carnegie Ave, Suite 100 Santa Ana, CA 92705 Phone: (949) 270 -9661 Fax: (949) 270 -9401 Unless a shorter time is specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Consultant shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. Consultant's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and identified by Consultant in writing as unsettled at the time of its final request for payment. The Consultant and the City expressly agree that in addition to any claims filing requirements set forth in the Agreement, the Consultant shall be required to file any claim the Consultant may have against the City in strict conformance with the Tort Claims Act (Government Code sections 900 et seq.). 29. TERMINATION 291 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are ITERIS, INC. Page 9 reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non - defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 29.2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days prior written notice to Consultant. In the event of termination under this Section, City shall pay Consultant for Services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 30. STANDARD PROVISIONS 30.1 Compliance with all Laws. Consultant shall at its own cost and expense comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all Work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 30.2 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 30.3 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 30.4 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 30.5 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 30.6 Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. ITERIS, INC. Page 10 30.7 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 30.8 Controlling_ Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. 30.9 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, age or any other impermissible basis under law. 30.10 No Attorne 's Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorney's fees. 30.11 Counterparts, This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. [SIGNATURES ON NEXT PAGE] ITERIS, INC, Page 11 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTQRNY'S OFFICE Date: /l�7 By: Aar . Harp City Attorney i Date.-- EST: / 2JO. I� Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, A California muniipal corporation Date: 12-11 z 12— By: Keith D. Curry Mayor CONSULTANT: ITERIS, INC., a Delaware corporation Date: / p Dan Gilliam Vice President Date: By: �#iefe CA-a�� dI. Ch�isfe�,sen [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements f\apps\shared\templates\professional services\psa engineer architect.dotx ITERIS, INC. Page 12 EXHIBIT A SCOPE OF SERVICES ITERIS, INC. Page A-1 F 41f,WPpt Newport Beach Signal Modernization Phase 6A Project San Joaquin Hills Road Corridor A. PROJECT APPROACH Iteris has prepared a detailed scope of work to ensure that the Traffic Signal Modernization Phase 6A project is completed on time, within budget and to the complete satisfaction of the City. Iteris proposes to complete the design of the project (Task 1) within a three-month time period; a schedule that should allow the City to capture the low construction costs. The schedule for signal timing is devised to implement signal timing plans after construction is completed. The project approach is based on the project understanding, project issues and goals, Iteris' depth of understanding of both ITS and Systems Engineering; and past experience working with the City of Newport Beach on the Traffic Signal Communication Master Plan and Phase I PS&E, the Traffic Signal Modernization Phase 2 and Phase 3, the Traffic Signal Modernization Phase 4 and 7, and the Traffic Signal Modernization Phase 5 projects. Iteris' approach is divided into the tasks listed below. • Task 0: Project Management • Task 1: Traffic Signal System Modernization Design (PS&E) • Task 2: Traffic Signal Timing Development and Deployment • Task 3: Construction Support • Task 4: Before and After Travel Time Studies • Task 5: On -Going Maintenance and Operation This scope of work is based on the services Iteris provided to the City on previous design and timing synchronization projects as previously noted, as well as the details of the Master Plan specific for Phase 6A and input from City staff. Additionally, being an OCTA Measure M2 -funded project, there are additional Project Management, before and after studies, and on-going maintenance tasks that are required for this project. Iteris will work with City staff to prepare a detailed schedule as necessary to meet any project requirements and is proposing a 3 -month schedule to complete design. Note that the preparation of the signal timing plans can occur at any time. Iteris recommends that the initial data collection for the signal timing effort be completed in parallel with the design field work. However, the traffic counts should be collected while school is in session (January — June or September — November), which may require an adjustment in the schedule for Task 2. Implementation and fine-tuning will be completed after construction of the traffic signal system modernizations. Iteris strongly believes that excellent project management is essential in the successful completion of any project. Successful completion does not only mean finishing the project, but also completing the project to the client's satisfaction within budget and on schedule. As part of Iteris' project management strategy, Mr. Paul Frislie will serve as the Project Manager (PM) for this project. He will be the principal contact with the City and other entities per the City's direction. As part of the Project Management task, Mr. Frislie will be available to attend regular meetings with City staff and prepare and present status reports. He will also be available to City staff should specific questions arise throughout the duration of the project and for special coordination meetings to discuss the project with other stakeholders/neighboring agencies. Mr. Frislie will be supported by Mr. Scott Carlson who will serve as the Senior Advisor on this project. ITE"S Page 1 1 ORW 4, Newport Beach Signal Modernization Phase 6A Project c� -v San Joaquin Hills Road Corridor Iteris' PM approach has been developed through many years of experience, and has proven effective in measuring progress, anticipating problems, reacting quickly to changes in the requirements and maintaining schedule integrity. This approach is designed with checks and balances that have resulted in an impressive track record of successful projects. Some items that contribute to this approach are discussed briefly below. COMMUNICATION Active and open communication between the City and Iteris is vital. Communication is essential to the successful outcome of any project. Iteris' primary objective is to keep the City abreast of the developments that impact the project. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC) Iteris' ability to implement high-quality deliverables is a result of the adherence to a quality assurance program that ensures accuracy, product usability and an overall commitment to product excellence and user satisfaction. The Iteris PM ensures the team's commitment to these objectives by identifying goals at the outset of the project and monitoring the product implementation and delivery process. Iteris strives to improve the processes and tools used to provide high-quality products and services. INTERNAL QA/QC Iteris' quality assurance also includes internal management reviews. Iteris upper-level management is committed to maintaining a proper environment for the successful execution of the project, providing projects with adequate resources, and monitoring the effectiveness of the project PM and the project team. Internal management conducts monthly project review meetings, reviewing the current project status against the current project schedule to ensure that projects are kept on schedule and on budget. OCTA M2 PROJECT MANAGEMENT TASKS Iteris will provide project management service to the City in fulfilling OCTA's Comprehensive Transportation Funding Programs (CTFP) requirements, which include preparation and submission of final report and payment application to OCTA. The report will be prepared in full compliance with the CTFP funding guidelines. We will also coordinate with OCTA staff throughout the review process until the project is approved by OCTA. This task will focus on the continued citywide upgrade of the City's VMS 330 traffic signal system to the Centracs''traffic signal system, the deployment of CCTV cameras at select intersections and upgrades (rewire, signal modifications) at select signalized intersections, all of which will be supported by Ethernet -based communications employing a combination of new fiber optic cable and existing twisted pair cable. The Project will include a total of 12 City of Newport Beach signalized intersections. The listing of project signalized intersections below includes the type of existing traffic signal controller. (1) San Joaquin Hills Road & Jamboree Road Existing ASC/3 (2) San Joaquin Hills Road & Santa Cruz Drive / Big Canyon Drive Existing ASC/3 (3) San Joaquin Hills Road & Santa Rosa Drive / Big Canyon Drive Existing ASC/3 (4) San Joaquin Hills Road & MacArthur Boulevard Existing ASC/3 (5) San Joaquin Hills Road & San Miguel Drive Existing ASC/3 (6) San Joaquin Hills Road & Crown Drive Existing 820A (7) San Joaquin Hills Road & Marguerite Avenue Existing 820A (8) San Joaquin Hills Road & Spy Glass Hill Road Existing 820A ITERIS Page 1 2 4 g,WPQ�,s Newport Beach Signal Modernization Phase 6A Project '+ San Joaquin Hilts Road Corridor (9) San Joaquin Hills Road & Newport Ridge Drive West Existing 820A (10) San Joaquin Hills Road & Newport Ridge Drive East/ Ridge Park Road Existing 820A (11) San Joaquin Hills Road & Newport Coast Drive Existing 820A (12) Ridge Park Road Fire Station/Center Drive Existing 820A The Project signalized intersections, as shown in Figure 1, represent a portion of Phase 6 of the Master Plan. The output of Task 1 will be a detailed Plans, Specifications and Estimate (PS&E) package for the system elements summarized below. Figure 1: Project Area Map ITERIS Page 1 3 4wp', a, Newport Beach Signal Modernization Phase 6A Project San Joaquin Hills Road Corridor L1roar 1. Traffic Signal Cabinet: Replace existing traffic signal cabinet at San Joaquin Hills Road at Marguerite Avenue and San Joaquin Hills Road at San Miguel Drive. 2. Traffic Signal Controllers: Replace existing traffic signal controllers at six (6) existing Project signalized intersections with new City -furnished Econolite ASC/3 shelf -mount traffic signal controllers in NEMA cabinets. 3. CCTV Surveillance Cameras: Prepare design to implement new CCTV cameras at two (2) signalized intersections with cameras mounted on existing traffic signal poles and matching IF encoders installed in the traffic signal controller cabinets at locations as noted below. (1) San Joaquin Hills Road at Marguerite Avenue (2) San Joaquin Hills Road at Newport Coast Drive 4. Communications: The Project signalized intersections east of San Miguel Drive are currently supported with twisted pair cable. The City's existing communications will be modernized to support Ethernet communications to all traffic signal controllers along the corridor and the CCN cameras. The upgrades will utilize the existing infrastructure to the maximum extent possible, and will include new fiber optic cable. The details of the communications upgrades are summarized below. (1) San Joaquin Hills Road: Communication upgrades will consist of new fiber optic cable installed in existing conduit along San Joaquin Hills Road from San Miguel Drive to Newport Coast Drive. (2) Possible fiber termination for the Newport Coast Community Center (3) Ridge Park Road: Utilize existing twisted pair cable between Newport Coast Drive and Center Drive. 5. Full Intersection Rehab: Upgrade existing signalized intersection with new traffic signal poles, signal heads, pedestrian heads, traffic signal controller cabinet and new conductors (rewire), at one signalized intersections listed below. (1) San Joaquin Hills Road & Crown Drive Task 1.1: Preliminary Design and 30% Plans The first step in developing the PS&E package for the Traffic Signal System Modernization Phase 6A project is to prepare a Preliminary Design Technical Memorandum that both qualifies and quantifies the project elements. Under this task Iteris will detail the design of the signal system modernizations, CCTV camera design, and communication infrastructure to support the overall Project. Iteris has designed, deployed and integrated several systems similar to this for the City of Newport Beach and will be able to complete this effort as efficiently and effectively as possible. Based on the proposed scope of work and Iteris' understanding of the project, the Preliminary Design Technical Memorandum efforts will focus on the Project elements as detailed previously in Task 1. Upon completion of the field surveys, Iteris will prepare a Technical Memorandum for review by the City. The Technical Memorandum will serve as a basis for the Detailed Design completed in Task 1.2. City comments on ITERIS Page 14 7_ Newport Beach Signal Modernization Phase 6A Project v v San Joaquin Hills Road Corridor the Technical Memorandum will be incorporated into the detailed design. Below is a summary of the efforts that will support the development of the Preliminary Design. Traffic Signal Modernization The design of the traffic signal controller upgrades will involve the preparation of design packages for the installation of new ASC/3 traffic signal controllers in existing traffic signal controller cabinets at select locations, as detailed in Task 1. The design of the traffic signal cabinet and controller replacements will include an extensive field review of the existing inventory and detail necessary cabinet equipment upgrades, intersection wiring, communications interface, as well as conduit and pull boxes. Civil engineering improvements will be limited to the cabinets where it is determined that the existing cabinets need to be replaced. This work will be detailed on a combination of the 40 -scale communication design plans as well as 20 -scale intersection plans in the case of signal rewiring and rehabs. The details of the traffic signal controller modernization, including Ethernet communication requirements, recommended upgrades and integration with the new traffic signal system, and other possible intersection upgrades, will be incorporated into the design. CCTV Cameras The design of the CCTV cameras will involve the preparation of PS&E package for the installation of new CCTV cameras at the signalized intersections as detailed in Task 1. The design will include details on all necessary cabinet equipment upgrades, intersection wiring and communications interface. Civil engineering improvements will be limited to the installation of CCTV cameras on existing poles. The CCTV design will include the plans, specifications and cost estimates for the implementation of CCTV cameras, and associated hardware to interface the cameras with the fiber optic communication system. The design of the CCTV camera system will be based on CCTV cameras, IP encoders and central camera control software by Cohu. Traffic Signal Communication Upgrades Iteris will prepare the PS&E for the communication system. The design of the communication system will focus on implementing an Ethernet -based communications system to support the Project traffic signal controllers and CCTV cameras, while serving as a foundation for the expansion of the communication system to other corridors and signalized intersections over time. The design of the communication system will include fiber optic cable in a combination of primarily existing and select segments of new conduit. At the discretion of the City, other communication mediums can be considered. The design of the communication system will include the use of existing conduit and pull boxes to the maximum extent possible and the installation of new conduit and pull boxes, as required, due to lack existing infrastructure or the lack of spare capacity in the existing infrastructure. Design Reviews and Approvals The Preliminary Design Memorandum will document the existing conditions, and detail the recommended design elements encompassed in the traffic signal controller upgrades, traffic signal cabinet upgrades, CCTV ITERIS Page 15 x Newport Beach Signal Modernization Phase 6A Project ._ f San Joaquin Hills Road Corridor cameras, and the communication upgrades, along with a Preliminary Cost Estimate for construction. The Preliminary Design Memorandum will also include the 30% design that includes base plans and preliminary design elements that will be used to support the Preliminary Cost Estimate for construction. The Preliminary Design Memorandum will be submitted to the City in draft form. As a cost savings measure, Iteris will conduct a review of City comments and incorporate them into the Detailed Design. The Preliminary Design Memorandum will not be updated and submitted as a final document. Required Permits, Affected Agencies and Coordination Issues The installation of the field elements will be done primarily in existing conduit, minimizing the amount of construction, and will be completed within City right-of-way. It is not anticipated that any permits will be required. Deliverables: • Preliminary Design Memorandum • 30% Plans and Estimates Task 1.2: Detailed Design Once the details of the project elements have been identified and agreed upon by the City in the form of City comments on the Preliminary Design Memorandum (Task 1.1), Iteris will begin the detailed design phase that will produce the 90%, 100% and final submittals. The plans and specifications will include the traffic signal controller upgrades, traffic signal cabinet upgrades, CCTV cameras, wiring and other intersection upgrades, associated communication equipment, fiber optic and twisted pair communications and infrastructure. The plans and specifications will be prepared to satisfy the requirements of the project. The final PS&E will include all necessary improvements to be performed by a contractor for a complete and operational system. The final PS&E will be prepared based on final comments from City staff. Plans will be prepared on AutoCAD in English units for City right-of-way. It is anticipated that detailed PS&E packages will be prepared for the following items: • CCTV site plans at 20 -scale. • Communication infrastructure, including conduit, pull boxes, etc., at 40 -scale. • Communication infrastructure details for the installation of conduit, pull boxes and splice vaults, if applicable. • Traffic signal controller, cabinets and communication hardware upgrades at 40 -scale as part of the communication plans. • Detailed communication block diagrams for field equipment and hardware, nodes, communication hubs and fiber assignments. Based on initial estimates, it is envisioned that the PS&E package will be comprised of 20 plan sheets. Typical construction detail sheets will be prepared to support construction of items shown on the field element design plans. These sheets will cover details such as mounting configuration and hardware, and the installation of field element equipment. These sheets will also cover details such as trench configurations, pull box/splice ITERIS Page 1 6 r4 WP 1 Newport Beach Signal Modernization Phase 6A Project San Joaquin Hills Road Corridor ''-.�Et—POR�� vault details, risers, sweeps and bend requirements, structure crossings, splice procedures, arrangement of multiple field cabinets, cabinet equipment layout and power distribution assembly, and others needed to clearly illustrate the work required. Iteris assumes that the City will provide the following information to support the preparation of the detailed design. 1. Utility contact information 2. 20 -scale plans (electronically, scanned .tif files or hard copies) for the signalized intersections within the limits of the communication segments previous identified in this task. 3. Aerials and/or GIS files that include the communication segments previous identified in this task. Standard Specifications The City's Traffic Signal Specification Supplemental, updated by Iteris as part of the Phase 5 project will be used to support the Phase 6A project. Design Reviews and Approvals It is assumed that the PS&E for the traffic signal controller upgrades, CCTV cameras, and Communications design elements will be submitted as one package and that each submittal will be subject to review by the City. Comments from each review cycle received within the established time frames will be reviewed, discussed and incorporated into the next scheduled PS&E submittal. Signature blocks for City will be added to the plans as appropriate. Iteris will meet with the City at each review to discuss the design and address comments. Comments received by the utilities and third party entities will be incorporated into subsequent submittals. Applicable Standards Design plans will be prepared in accordance with applicable Caltrans or Newport Beach standards, including Caltrans 2010 standards, Pubic Works Construction (2003) and City standards. Symbols and legends will be compiled based on discussions with the City and presented for approval before commencing with detailed design. NTCIP standards and open architecture standards will be identified and followed when possible. Estimates Construction cost estimates will be submitted with the plan submittal at each submittal. For the final submittal, a detailed breakdown by project component will be included in the Bid Summary. Deliverables: • 90% PS&E • 100% PS&E • Final (Mylar) PS&E • Final PS&E on CD or DVD ITERIS Page 17 Newport Beach Signal Modernization Phase GA Project San Joaquin Hills Road Corridor Iteris will prepare the weekday signal timing plans as detailed in the subtasks presented in Task 2 for all Project signalized intersections listed below. (1) San Joaquin Hills Road & Jamboree Road (2) San Joaquin Hills Road & Santa Cruz Drive / Big Canyon Drive (3) San Joaquin Hills Road & Santa Rosa Drive / Big Canyon Drive (4) San Joaquin Hills Road & MacArthur Boulevard (5) San Joaquin Hills Road & San Miguel Drive (6) San Joaquin Hills Road & Crown Drive (7) San Joaquin Hills Road & Marguerite Avenue (8) San Joaquin Hills Road & Spy Glass Hill Road (9) San Joaquin Hills Road & Newport Ridge Drive West (10) San Joaquin Hills Road & Newport Ridge Drive East / Ridge Park Road (11) San Joaquin Hills Road & Newport Coast Drive One element of this task will be to determine the grouping of the Phase 6A signalized intersections for coordination, including where coordination between signalized intersections does not make sense due to spacing, traffic patterns, etc. Based on discussions with City staff and Iteris' previous projects for crossing corridors (Jamboree Road and MacArthur Boulevard), there may be a need to update coordination plans along MacArthur Boulevard to maintain a similar cycle length throughout the stretch of San Joaquin Hills Road. Task 2.1: Field Review This sub -task involves conducting field reviews of the intersections to ensure a thorough understanding of current traffic operations conditions. The field review will support the signal timing analysis. Initial information will be obtained from Iteris' files based on previous work completed for the City of Newport Beach and additional verification will be completed through field reviews. The data that will be collected includes: physical intersection geometry, lane assignments, posted speed limits, crosswalk lengths, turn bay lengths, turn restrictions, intersection signing, vehicle pedestrian displays, pedestrian push buttons, and the condition of the existing controller cabinet and stub up conduit. Deliverable: • Field Review Technical Memorandum Task 2.2: Data Collection The focus of this task is to collect the necessary information to thoroughly understand existing traffic conditions and facilitate the analysis of optimized signal timing plans. 7 -Day Average Daily Traffic (ADT) Counts Iteris will conduct 7 -day ADT counts at up to six (6) key locations along the Project corridors. This data will be utilized to better understand the peaking characteristics of Project corridors. The results of the 7 -day ADT counts will also be used to determine the 2 -hour peak periods in which the turning movement counts will be conducted during the AM, midday and PM peaks. In addition, ADT counts will be utilized to identify the need for additional coordination patterns. ITERIS Page 1 8 ra , Newport Beach Signal Modernization Phase 6A Project San Joaquin Hills Road Corridor Turning Movement Counts Upon the completion of the ADT count collection and activities, AM, midday and PM peak period turning movement counts will be conducted at all Project signalized intersections. Turning movement counts will be conducted at 2 -hour AM, midday, and PM peak periods. No weekend turning moving counts will be conducted. Deliverable: • Traffic Counts Technical Memorandum Task 2.3: Signal Timing Optimization As part of this subtask, Iteris will evaluate the existing timing operation, update the existing Synchro model (developed by Iteris as part of the 2003 Traffic Flow Optimization project and updated as part of the Phase 1, Phase 2 & 3, Phase 4 & 7, and Phase 5 projects), and perform signal timing analysis to determine the most ideal signal timing plans for various volume patterns. This analysis will be conducted for weekday AM, midday and PM peak periods for the Phase 6A Project intersections. This will include the development of the optimal cycle length, coordination timing, phasing order, split timing, vehicle (yellow and all red) timings, pedestrian (walk and don't walk) timings, and time -of -day start and stop intervals for each timing plan identified. Iteris will also review potential impacts on the cycle lengths due to the updates to the bicycle timing requirements included in the latest California Manual on Uniform Control Devices (CA MUTCD). Actuated Settings Analysis As part of this sub -task, Iteris will review actuated settings for each Phase 6A study intersection to not only ensure that the existing data from the 820/820A traffic signal controllers are transferred properly to the new ASC/3 controllers, but also to identify opportunities to enhance safety and to minimize delay during non - coordinated periods. The analysis shall include, but not be limited to, review of minimum green settings; yellow change and red clearance interval times (to ensure that they meet the newly accepted 2012 CA MUTCD); pedestrian timing; bicycle timing; gap, extension and reduction settings; and phase sequence. Recommendations will be forwarded to the City of Newport Beach staff for approval. Coordinated Settings Analysis Iteris staff developed an extensive Synchro network of the City of Newport Beach as part of past projects completed by Iteris. That network will be used as a base network for this project to save the City funds and assist in conducting this project as efficiently as possible. The new project intersections will be revised accordingly based on the field review, new controllers and any revisions in timing setting values listed (as described in the previous sections). The following sub -tasks will develop optimum signal timing plans for the time periods identified to benefit from the provision of coordinated signal operation. It is proposed that once the initial signal cycle lengths and subsystems have been completed, meetings be held with City staff to discuss the effects on existing crossing arterials. Upon approval of these initial settings, more detailed analysis (i.e. split timings, offsets, etc) will be conducted. Cycle Length Analysis: The initial step in the analysis process will be to determine the minimum cycle length, the critical intersection cycle length, the signal groupings/subsystems and the cycle lengths for the signal groupings/subsystems. These elements are summarized below. ITERIS Page 1 9 rtl*�T a��. . r Newport Beach Signal Modernization Phase 6A Project San Joaquin Hilts Road Corridor 1. Minimum Cycle Length: Depending on the level of pedestrian activity, the need to accommodate pedestrian timings at each intersection will be a key element in determining the cycle length and thru movement splits. As part of the minimum cycle length analysis, the pedestrian volumes will be studied and minimum cycle lengths will be developed. Some of the assumptions that will be used in developing the minimum cycle lengths include: • Minimum thru split with pedestrian timing = Walk + Flashing Don't Walk + Yellow + All Red • Minimum left turn split (if protected left turn movement) = Minimum green time + Yellow + All Red It should be noted that the vehicular (yellow and all red time) clearance times will be based on the minimum values dictated by the latest California MUTCD. 2. Critical Intersection Cycle Length: At intersections with the highest volume/capacity ratio and a high number of pedestrian and bicycle activity (critical intersection) a detailed cycle length analysis will be conducted. The theory behind this analysis is that the critical intersections drive the operation of the roadway segment or sub- system of intersections and it is key to first study them. In conducting the cycle length analysis at these critical intersections, the following factors will be taken into consideration: cycle length required to serve pedestrian and vehicular demand; intersection turning movement volumes; individual intersection delay and level of service; and approach delay per movement for each intersection In order to provide an efficient flow of traffic, it is important to provide a cycle length that would provide sufficient green time to be able to serve all movements. However, high cycle lengths typically cause increased delay for side street approaches and/or protected -only left turn movements. The optimum cycle length will be the merging of all the above factors into one value. 3. Signal Groupings/Subsystems: A sub -system evaluation will be conducted following the critical intersection cycle length analysis. Reasons for grouping intersections together will be: travel time between intersections (this captures the proximity of intersections to each other); storage capacity between intersections; similar traffic characteristics between intersections; coordinated crossing arterials; cycle lengths of critical intersections; cycle lengths of major crossing corridors; intersections with similar cycle lengths; traffic platoons; and traffic volumes. A coordination subsystem or sub -area comprises a group of signals within a traffic signal system that have similar characteristics and are located adjacent to each other. The major objective in selecting a group of signals and designing a coordination subsystem is to allow for the effective coordination of as many traffic signals as possible within subsystems. With the successful implementation of proper geographical subsystems and timing plans, dispersed vehicles can be joined together to form vehicle platoons which will aid in smoother traffic flow while maintaining rather uniform speeds. Once the decision to form subsystems has been completed, the next step is to decide which type of subsystem to form. 4. Signal Grouping/Subsystem Cycle Length: System wide coordination would be accomplished by using a similar cycle length throughout the system or grouping of intersections. Upon the development of the optimal cycle lengths for critical intersections, the minimum cycle lengths based on pedestrian activity, and corridor or sub -system of corridors, the optimum cycle length for each study period will be developed. This analysis could result in operating some of the intersections with a half -cycle. ITERIS Page 1 10 f4��,WPp� f °. Newport Beach Signal Modernization Phase 6A Project k - San Joaquin Hills Road Corridor 411,0 ` Phase Splits, Sequence and Coordination Analysis: Using Synchro and Iteris' signal timing expertise, the final step in the analysis process will be to calculate the optimum signal timing splits that will provide sufficient green time to adequately serve the vehicle demand. In addition, the phase order and the offsets will be optimized to provide the most efficient coordination with the widest bandwidth and least delay. In developing the signal timing splits and phase sequences, it will also be important to keep in mind the special needs of each individual intersection along the corridor. The green time that will be developed will also be dependent on transit and pedestrian activities. Development of Timing Sheets Traffic signal timing plans for identified periods will be developed from the above-mentioned process. The new timing plans will be submitted to City staff for their review and approval. Timing plans in Synchro printout formats will accompany the brief technical memorandum presented to the City for review. The format will be easily integrated into the Centrocs'" traffic management system and the appropriate signal controller (ASC/3- NEMA), to be performed as part of another task. Modifications will be made to the memo and new timing plans based on the City's comments and time -space diagrams will be presented. SimTraffic micro -simulation tool will be used to illustrate the proposed signal timing plans. Task 2.4: Signal Timing Implementation and Fine -Tuning As part of this subtask, Iteris will implement and fine-tune the City approved timing plans, including the new approved actuated settings and hours of operation. Controller Setting Deployment Iteris will coordinate the activities of this task with Econolite and City staff to ensure the most efficient deployment procedure is followed. It is envisioned that Econolite will configure the Phase 6A traffic signal controllers with basic signal timing parameters for initial operations. From the TMC, Iteris will program the Project traffic signal controllers with the coordinated signal timing plans developed for Task 2. In addition to entering the Phase 6A coordination parameters, Iteris will also provide optimized values for the other "non -coordination" based settings. These values will be based on the city-wide standards developed by Iteris as part of the previous project activities, most recently the Phase 5 project. If the City reconfigure its current detection settings at any of the Project intersections, Iteris will coordinate with Econolite to make sure the new settings are input into the new controllers. Signal Timing Fine-tuning Although modern optimization software produces excellent coordination plans, observation and fine-tuning of the plans under field conditions are crucial to achieving the best possible coordinated flows along the corridor. Once the Phase 6A proposed signal timing plans have been implemented, Iteris staff will conduct field reviews after the deployment of the timing plans. The intent of this task is to observe the efficiency of the new signal timing plans. Special attention will be given in regard to the interaction of cross -corridors and existing coordinated crossing arterials (Jamboree Road, MacArthur Boulevard, and San Miguel Drive), and minor streets. When developing optimum signal timing plans, in addition to providing the widest green bandwidth along the coordinated corridors, it is important to observe the vehicle delays and queuing on the minor movements during the field fine-tuning exercise. Upon completion of the field fine-tuning, Iteris will develop signal timing sheets and deliver final timing plan sheets to the City for their records and use. ITE"S' Page 1 11 Newport Beach Signal Modernization Phase 6A Project San Joaquin Hills Road Corridor Arron, Deliverables: • Technical memorandum summarizing proposed cycle length, splits and offsets (including time -space diagrams) • Electronic Synchro 6.0 data files used in analysis • Implementation ready timing sheets in appropriate format • Field Implementation of optimized traffic signal plans, including all required fine-tuning • Technical memorandum documenting the signal timing implementation and fine-tuning In support of this task, Iteris will serve as an extension of City staff to provide construction support. Iteris staff will be available to support the activities listed below. 1. Attendance at Pre -Construction Meeting 2. Assistance with Bid Process, Selection and Award 3. Communicating through City staff, respond via phone and email to requests for information by Contractor or City staff 4. Support approval process of submittals by Contractor 5. On-site construction support 6. Preparation of Mylar record drawings based on Contractor red -line As-Builts drawings Deliverables: • Status Meeting Notes • Mylar Record Drawings v, A�XU't�1a��`f� - Iteris will perform 'before' and 'after' travel time studies using Tru -Traffic software, a GPS unit, and the floating car method. All travel time 'runs' will be accompanied by a video recording that will be submitted electronically. A minimum of four runs will be conducted in each direction to obtain a statistically valid estimation. The travel time studies will be conducted during the time periods identified for coordinated traffic signal timing operation. For an accurate comparison of the 'before' and 'after' travel time runs, it is anticipated that the studies will not be conducted until a week before the implementation and a week after the fine-tuning of the new timing plans. Measures of effectiveness (MOE) will be compiled from Tru -Traffic field data as well as from the existing conditions Synchro models. The data will be used to evaluate the effects of the Synchronization plan improvements. The MOE's will include OCTA's established Corridor Synchronization Performance Index (CSPI) metrics such as average speed, number of stops per mile, and green light to red light ratio. A description of the CSPI criteria is presented below in Table 1. Iteris will also include additional metrics, such as average travel time, average delay, number of total stops, fuel consumption, and vehicle pollutant and greenhouse gas emissions. Iteris will submit all travel time study data for review by City staff. ITERIS Page 1 12 Newport Beach Signal Modernization Phase 6A Project San Joaquin Mills Road Corridor Table 1: OCTA's CSPI Scoring Criteria Performance Level Description CSPI Score Very Good Operations with very few numbers of stops at signalized intersections occurring Signal Synchronization with favorable progression and travel speeds along the corridor. Vehicles get >= 80 00000 through most of signalized intersections without stopping. Corridor has very good signal synchronization. Good Operations with few numbers of stops at signalized intersections occurring with Signal Synchronization good progression and travel speeds along the corridor. Vehicles get through >= 70 to 80 0000 many signalized intersections without stopping. Corridor has good signal synchronization. Average Operations with average numbers of stops at signalized intersections occurring Signal Synchronization with fair progression and travel speeds along the corridor. Vehicles get through >_ 60 to 70 000 above average numbers of signalized intersections without stopping. Corridor has an above average level signal synchronization. Operations with many numbers of stops at signalized intersections occurring Below Average with limited progression and slower than desired travel speeds. Many vehicles Signal Synchronization experience delay and vehicles get through fewer numbers of signalized >= 50 to 60 •• intersections without stopping than expected. Corridor has a below average level signal synchronization. Needs Improvement Operations with delays and numbers of stops unacceptable to most drivers to the Signal occurring with over -saturated conditions, poor progression, and low travel Synchronization speeds. Most vehicles experience high delay and low travel speeds, and vehicles <50 get through very few numbers of signalized intersections without stopping. Corridor needs improvement to the signal synchronization. Source: OCTA, 2011 A travel time study memorandum specifying the 'before' and 'after' travel time studies with reference to the Measure of Effectiveness elements. Absolute and percent differences will be compared for the entire corridor and key segments by direction and time period. Deliverables: ® Travel Time Study Comparison Memorandum and Project Report To account for any changes in traffic patterns that may occur following the implementation and fine-tuning tasks, Iteris will provide post -implementation support to the City on a monthly basis. This task will include: 1. Monitor the coordinated timings and assist the City in maintaining coordinated timing plans. 2. Drive the length of the project corridor during all designated timing plan hours on a monthly basis and make adjustments as necessary. 3. Perform field observations / investigations during all peak periods and adjust signal timing parameters when long queues or delays are reported by local agencies or residents. 4. Observe traffic conditions during all peak periods and adjust signal timing parameters when there are changes in roadway geometry or lane configuration. 5. Design and implement special signal timing during major planned events that will severely impact traffic signal operations (e.g. lane closure during planned constructions). ITERIS Page 1 13 4 ° Newport Beach Signal Modernization Phase 6A Project � San Joaquin Hills Road Corridor 6. Monitor "time -of -day" schedules during all peak periods, perform reality check of start and end times of all coordination plans and advise the agencies of any necessary changes. 7. Review and fine-tune timing parameters as requested by the City. 8. Maintain signal timing monitoring and equipment and maintenance log for all intersections and make available to the City upon request. 9. Provide copies of updated signal timing sheets and place updated copies in controller cabinets at all times, and submit copies to local agencies upon request. 10. Troubleshoot any communications and detection issues, including modems, switches, GPS units, etc., when signals become off-line in Centracs or when reported by the City. 11. Prepare monthly monitoring progress report documenting any recommended signal timing adjustments, hardware failure and recommended replacement. The period of timing support will begin upon completion and acceptance of the fine-tuning activities for a period of two (2) years. The picture to the right is Iteris' traffic management center in which we currently assist many agencies in the operation and maintenance of their signal systems. This facility will be available for this phase of the project. The Iteris TMC is also a test lab with multiple ITS equipment where configuration, testing, troubleshooting, and training of such equipment take place prior to field installation. Two (2) years of communications and detection support will also be provided as part of this task. Deliverables: • Maintenance Reports • Updated timing sheets Page 1 14 ITERIS 4 I - ° Newport Beach Signal Modernization Phase 6B Project «r L fi Newport Coast Drive Corridor A. PROJECT APPROACH Iteris has prepared a detailed scope of work to ensure that the Traffic Signal Modernization Phase 613 project is completed on time, within budget and to the complete satisfaction of the participating agencies (Cities of Newport Beach, Irvine, and Caltrans). Iteris proposes to complete the design of the project (Task 1) within a three-month time period; a schedule that should allow the participating agencies to capture the low construction costs. The schedule for signal timing is devised to implement signal timing plans after construction is completed. The project approach is based on the project understanding, project issues and goals, Iteris' depth of understanding of both ITS and Systems Engineering; and past experience working with the City of Newport Beach on the Traffic Signal Communication Master Plan and Phase I PS&E, the Traffic Signal Modernization Phase 2 and Phase 3, the Traffic Signal Modernization Phase 4 and 7, and the Traffic Signal Modernization Phase 5 projects; the City of Irvine on the Jamboree Road Traffic Signal Synchronization Project; and Caltrans on multiple Orange County Transportation Authority (OCTA) led synchronization projects. Iteris' approach is divided into the tasks listed below. • Task 0: Project Management • Task 1: Traffic Signal System Modernization Design (PS&E) • Task 2: Traffic Signal Timing Development and Deployment • Task 3: Construction Support • Task 4: Before and After Travel Time Studies • Task 5: On -Going Maintenance and Operation This scope of work is based on the services Iteris provided to the participating agencies on previous design and timing synchronization projects as previously noted, as well as the details of the Master Plan specific for Phase 6B, and input from agency staff. Additionally, being an OCTA Measure M2 -funded project, there are additional Project Management, before and after studies, and on-going maintenance tasks that are required for this project. Iteris will work with the participating agency staff to prepare a detailed schedule as necessary to meet any project requirements and is proposing a 3 -month schedule to complete design. Note that the preparation of the signal timing plans can occur at any time. Iteris recommends that the initial data collection for the signal timing effort be completed in parallel with the design field work. However, the traffic counts should be collected while school is in session (January — June or September — November), which may require an adjustment in the schedule for Task 2. Implementation and fine-tuning will be completed after construction of the traffic signal system modernizations. Iteris strongly believes that excellent project management is essential in the successful completion of any project. Successful completion does not only mean finishing the project, but also completing the project to the client's satisfaction within budget and on schedule. As part of Iteris' project management strategy, Mr. Paul Frislie will serve as the Project Manager (PM) for this project. He will be the principal contact with the participating agencies and other entities per the City of Newport Beach's direction. As part of the Project Management task, Mr. Frislie will be available to attend regular meetings with agency staff and prepare and present status reports. He will also be available to agency staff should specific questions arise throughout the ITERIS Page I 1 Newport Beach Signal Modernization Phase 6B Project t Newport Coast Drive Corridor duration of the project and for special coordination meetings to discuss the project with other stakeholders/neighboring agencies. Mr. Frislie will be supported by Mr. Scott Carlson who will serve as the Senior Advisor on this project. Iteris' PM approach has been developed through many years of experience, and has proven effective in measuring progress, anticipating problems, reacting quickly to changes in the requirements and maintaining schedule integrity. This approach is designed with checks and balances that have resulted in an impressive track record of successful projects. Some items that contribute to this approach are discussed briefly below. COMMUNICATION Active and open communication between the participating agencies and Iteris is vital. Communication is essential to the successful outcome of any project. Iteris' primary objective is to keep the agencies abreast of the developments that impact the project. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC) Iteris' ability to implement high-quality deliverables is a result of the adherence to a quality assurance program that ensures accuracy, product usability and an overall commitment to product excellence and user satisfaction. The Iteris PM ensures the team's commitment to these objectives by identifying goals at the outset of the project and monitoring the product implementation and delivery process. Iteris strives to improve the processes and tools used to provide high-quality products and services. INTERNAL QA/QC Iteris' quality assurance also includes internal management reviews. Iteris upper-level management is committed to maintaining a proper environment for the successful execution of the project, providing projects with adequate resources, and monitoring the effectiveness of the project PM and the project team. Internal management conducts monthly project review meetings, reviewing the current project status against the current project schedule to ensure that projects are kept on schedule and on budget. OCTA M2 PROJECT MANAGEMENT TASKS Iteris will provide project management service to the City in fulfilling OCTA's Comprehensive Transportation Funding Programs (CTFP) requirements, which include preparation and submission of final report and payment application to OCTA. The report will be prepared in full compliance with the CTFP funding guidelines. We will also coordinate with OCTA staff throughout the review process until the project is approved by OCTA. DetailedTask 11. This task will focus on the continued citywide upgrade of the City of Newport Beach VMS 330 traffic signal system to the Centracsr' traffic signal system, the deployment of CCN cameras at select intersections and upgrades (rewire, signal modifications) at select signalized intersections, all of which will be supported by Ethernet -based communications employing a combination of new fiber optic cable and existing twisted pair cable. The task also includes upgrading the signals controlled and owned by the City of Irvine and Caltrans. The Project will include a total of ten (10) City of Newport Beach signalized intersections, one (1) Caltrans signalized intersection, and three (3) City of Irvine signalized intersections. The listing of project signalized intersections below includes the type of existing traffic signal controller. (1) Newport Coast Drive & Coast Highway Existing 2070 (2) Newport Coast Drive & Pelican Hill Road South Existing 820 ITE"S' Page 1 2 4� Newport Beach Signal Modernization Phase 6B Project Newport Coast Drive Corridor (3) Newport Coast Drive & Provence (4) Newport Coast Drive & Pelican Hill Road North (S) Newport Coast Drive & Vista Ridge (6) Newport Coast Drive & Ridge Park Road (7) Newport Coast Drive & Gas Recovery (8) Newport Coast Drive & Sage Hill (9) Newport Coast Drive & SR -73 NB Off Ramp (Caltrans) (10) Newport Coast Drive & Turtle Ridge Drive (City of Irvine) (11) Newport Coast Drive & Turtle Crest Drive (City of Irvine) (12) Newport Coast Drive & Bonita Canyon Drive (City of Irvine) (13) Pelican Hill Road South & Resort (14) Pelican Hill Road South & Villa Clubhouse Existing 820 Existing ASC/3 Existing 820 Existing 820 Existing 820 Existing 820 Existing 170 Existing 2070 Existing 2070 Existing 2070 Existing 820A Existing 820A The Project signalized intersections, as shown in Figure 1, represent a portion of Phase 6 of the Master Plan. Figure 1: Proiect Area Man Page 1 3 ITERIS ----/ IRVINE pRU� i LLocation Map NEWPORT BEACH f: k3 x h Exrim?<ac; Q� vQ 1 tea' �.gana c� �ti� (1V) ® TraF�<Signal '� M Nevrpon Coasl T \F Page 1 3 ITERIS �3#r Newport Beach Signal Modernization Phase 6B Project " 4l; Newport Coast Drive Corridor The output of Task 1 will be a detailed Plans, Specifications and Estimate (PS&E) package for the system elements summarized below. 1. Traffic Signal Controllers: Replace existing traffic signal controllers at eight (8) City of Newport Beach existing Project signalized intersections, with new City -furnished Econolite ASC/3 shelf -mount traffic signal controllers in NEMA cabinets. Replace existing traffic signal controllers at the Caltrans existing Project signalized intersection, with new 2070 traffic signal controller with TSCP firmware and GPS clock in Type 332 cabinet. Upgrade existing traffic signal controllers at two (2) City of Irvine existing Project signalized intersections, with new 2070-1E CPU modules in Type P cabinets. 2. CCTV Surveillance Cameras: Prepare design to implement new CCTV cameras at two signalized intersections with cameras mounted on existing traffic signal poles and matching IP encoders installed in the traffic signal controller cabinets at locations as noted below. (1) Newport Coast Drive & Coast Highway (2) Newport Coast Drive & Ridge Park Road 3. Communications: The Project signalized intersections in the City of Newport Beach are currently supported primarily with twisted pair cable. The City's existing communications will be modernized to support Ethernet communications to the traffic signal controllers and the CCTV cameras. The upgrades will utilize the existing infrastructure to the maximum extent possible, and will include a combination of new and existing fiber optic cable and existing twisted pair cable. The details of the communications upgrades are summarized below. This project will not upgrade the existing communication for the Caltran's and City of Irvine signals. (1) Newport Coast Drive: Communication upgrades will consist of new fiber optic cable installed in existing conduit along Newport Coast Drive from Coast Highway to San Joaquin Hills Road and from Gas Recovery to Sage Hill. (2) Newport Coast Drive: Utilize existing fiber optic cable between San Joaquin Hills Road and Gas Recovery. Per the City, the cable was installed approximately six years ago and will be field checked to make sure it is usable. (3) Pelican Hill Road South: Utilize existing fiber optic cable between Newport Coast Drive and Pelican Hill Circle. Per the City, the cable has been terminated into the cabinets. 4. Full Intersection Rehab: Upgrade existing signalized intersection with new traffic signal poles, signal heads, pedestrian heads, traffic signal controller cabinet and new conductors (rewire), at one signalized intersections listed below. (1) Newport Coast Drive & Coast Highway Task 1.1: Preliminary Design and 30% Plans The first step in developing the PS&E package for the Traffic Signal System Modernization Phase 6B project is to prepare a Preliminary Design Technical Memorandum that both qualifies and quantifies the project elements. ITE"S Page 14 ° Newport Beach Signal Modernization Phase 6B Project r Newport Coast Drive Corridor Under this task Iteris will detail the design of the signal system modernizations, CCN camera design, signalized intersection upgrades (new poles, signal heads, rewire and new cabinets), new traffic signal installation and communication infrastructure to support the overall Project. Iteris has designed, deployed and integrated several systems similar to this for the City of Newport Beach and will be able to complete this effort as efficiently and effectively as possible. Based on the proposed scope of work and Iteris' understanding of the project, the Preliminary Design Technical Memorandum efforts will focus on the Project elements as detailed previously in Task 1. Upon completion of the field surveys, Iteris will prepare a Technical Memorandum for review by the participating agencies. The Technical Memorandum will serve as a basis for the Detailed Design completed in Task 1.2. Agency comments on the Technical Memorandum will be incorporated into the detailed design. Below is a summary of the efforts that will support the development of the Preliminary Design. Traffic Signal Modernization The design of the traffic signal controller upgrades will involve the preparation of design packages for the installation of new traffic signal controllers and CPU module upgrades in existing traffic signal controller cabinets at select locations, as detailed in Task 1. The design of the traffic signal controller replacements will include an extensive field review of the existing inventory and detail necessary cabinet equipment upgrades, intersection wiring, communications interface, as well as conduit and pull boxes. Civil engineering improvements will be limited to the cabinets where it is determined that the existing cabinets need to be replaced. This work will be detailed on a combination of the 40 -scale communication design plans as well as 20 -scale intersection plans in the case of signal rewiring and rehabs. The details of the traffic signal controller modernization, including Ethernet communication requirements, recommended upgrades and integration with the new traffic signal system, and other possible intersection upgrades, will be incorporated into the design. CCTV Cameras The design of the CCTV cameras will involve the preparation of PS&E package for the installation of new CCTV cameras at the signalized intersections as detailed in Task 1. The design will include details on all necessary cabinet equipment upgrades, intersection wiring and communications interface. Civil engineering improvements will be limited to the installation of CCTV cameras on existing poles. The CCTV design will include the plans, specifications and cost estimates for the implementation of CCTV cameras, and associated hardware to interface the cameras with the fiber optic communication system. The design of the CCN camera system will be based on CCTV cameras, IP encoders and central camera control software by Cohu. Traffic Signal Communication Upgrades Iteris will prepare the PS&E for the communication system. The design of the communication system will focus on implementing an Ethernet -based communications system to support the Project traffic signal controllers and CCTV cameras, while serving as a foundation for the expansion of the communication system to other corridors and signalized intersections overtime. ITERIS' Page 1 5 ZV Newport Beach Signal Modernization Phase 6B Project " . Newport Coast Drive Corridor The design of the communication system will include fiber optic cable in a combination of primarily existing and select segments of new conduit. Select segments of existing twisted pair cable may be retained, if applicable and feasible. At the discretion of the participating agencies, other communication mediums can be considered. The design of the communication system will include the use of existing conduit and pull boxes to the maximum extent possible and the installation of new conduit and pull boxes, as required, due to lack existing infrastructure or the lack of spare capacity in the existing infrastructure. Design Reviews and Approvals The Preliminary Design Memorandum will document the existing conditions, and detail the recommended design elements encompassed in the traffic signal controller upgrades, CCTV cameras, signal modification, and the communication upgrades, along with a Preliminary Cost Estimate for construction. The Preliminary Design Memorandum will also include the 30% design that includes base plans and preliminary design elements that will be used to support the Preliminary Cost Estimate for construction. The Preliminary Design Memorandum will be submitted to the participating agencies in draft form. As a cost savings measure, Iteris will conduct a review of agency comments and incorporate them into the Detailed Design. The Preliminary Design Memorandum will not be updated and submitted as a final document. Required Permits, Affected Agencies and Coordination Issues The installation of the field elements will be done primarily in existing conduit, minimizing the amount of construction, and will be completed within agency right-of-way. Encroachment permits and agreements are anticipated from the City of Irvine and Caltrans. Deliverables: • Preliminary Design Memorandum • 30% Plans and Estimates Task 1.2: Detailed Design Once the details of the project elements have been identified and agreed upon by the participating agencies in the form of the agency comments on the Preliminary Design Memorandum (Task 1.1), Iteris will begin the detailed design phase that will produce the 90%, 100% and final submittals. The plans and specifications will include the traffic signal controller upgrades, CCN cameras, traffic signal modification, wiring and other intersection upgrades, associated communication equipment, fiber optic and twisted pair communications and infrastructure. The plans and specifications will be prepared to satisfy the requirements of the project. The final PS&E will include all necessary improvements to be performed by a contractor for a complete and operational system. The final PS&E will be prepared based on final comments from agency staff. Plans will be prepared on AutoCAD in English units for agency right-of-way. It is anticipated that detailed PS&E packages will be prepared for the following items: • CCTV site plans at 20 -scale. • Traffic Signal modification at 20 -scale. • Communication infrastructure, including conduit, pull boxes, etc., at 40 -scale. ITERIS Page 16 ZLy _" R;N Newport Beach Signa! Modernization Phase CB Project ' Newport Coast Drive Corridor • Communication infrastructure details for the installation of conduit, pull boxes and splice vaults, if applicable. • Traffic signal controller, cabinets and communication hardware (appropriate fiber data modems) upgrades at 40 -scale as part of the communication plans. • Detailed communication block diagrams for field equipment and hardware, nodes and communication hubs. Based on initial estimates, it is envisioned that the PS&E package will be comprised of 20 plan sheets. Typical construction detail sheets will be prepared to support construction of items shown on the field element design plans. These sheets will cover details such as mounting configuration and hardware, and the installation of field element equipment. These sheets will also cover details such as trench configurations, pull box/splice vault details, risers, sweeps and bend requirements, structure crossings, splice procedures, arrangement of multiple field cabinets, cabinet equipment layout and power distribution assembly, and others needed to clearly illustrate the work required. Iteris assumes that the participating agencies will provide the following information to support the preparation of the detailed design. 1. Utility contact information 2. 20 -scale plans (electronically, scanned .tif files or hard copies) for the signalized intersections within the limits of the communication segments previous identified in this task. 3. Aerials and/or GIS files that include the communication segments previous identified in this task. Standard Specifications The City of Newport Beach Traffic Signal Specification Supplemental, the City of Irvine Specifications Section 104 and Caltrans Standards and specifications will be used to support the Phase 6B project. Design Reviews and Approvals It is assumed that the PS&E for the traffic signal controller upgrades, CCTV cameras, and Communications design elements will be submitted as one package and that each submittal will be subject to review by the participating agencies. Comments from each review cycle received within the established time frames will be reviewed, discussed and incorporated into the next scheduled PS&E submittal. Signature blocks for agency staff will be added to the plans as appropriate. Iteris will meet with the participating agencies at each review to discuss the design and address comments. Comments received by the utilities and third party entities will be incorporated into subsequent submittals. Applicable Standards Design plans will be prepared in accordance with applicable Caltrans or Newport Beach standards, including Caltrans 2010 standards, Pubic Works Construction (2003) and agency standards. Symbols and legends will be compiled based on discussions with the participating agencies and presented for approval before commencing with detailed design. NTCIP standards and open architecture standards will be identified and followed when possible. ITERIS Page 17 ./ Newport Beach Signal Modernization Phase 6B Project F ... Newport Coast [hive Corridor Estimates Construction cost estimates will be submitted with the plan submittal at each submittal. For the final submittal, a detailed breakdown by project component will be included in the Bid Summary. Deliverables: • 90% PS&E • 100% PS&E • Final (Mylar) PS&E • Final PS&E on CD or DVD ( Iteris will prepare the weekday signal timing plans as detailed in the subtasks presented in Task 2 for all Project signalized intersections listed below. (1) Newport Coast Drive & Coast Highway (2) Newport Coast Drive & Pelican Hill Road South (3) Newport Coast Drive & Provence (4) Newport Coast Drive & Pelican Hill Road North (5) Newport Coast Drive & Vista Ridge (6) Newport Coast Drive & Ridge Park Road (7) Newport Coast Drive & San Joaquin Hills Road (8) Newport Coast Drive & Gas Recovery (9) Newport Coast Drive & Sage Hill (10) Newport Coast Drive & SR -73 NB Off Ramp (11) Newport Coast Drive & Turtle Ridge Drive (12) Newport Coast Drive & Turtle Crest Drive (13) Newport Coast Drive & Bonita Canyon Drive Additional locations near the project corridor that will also be included are listed below. The work to be performed at these locations will include updating the actuated settings to meet the latest guidelines. Due to the location and spacing of these additional intersections, no coordination timings are expected to be implemented. (1) Pelican Hill Road South & Resort at Pelican Hill (2) Pelican Hill Road South & Villa Clubhouse One element of this task will be to determine the grouping of the Phase 6B signalized intersections for coordination, including where coordination between signalized intersections is not ideal due to spacing, traffic patterns, etc. Based on discussions with participating agency staff, previous projects on crossing corridors, and the concurrent Phase 6A project, coordinating with the San Joaquin Hills Road and Coast Highway corridors will be essential to ensure that there is good progression on and off the corridor. Task 2.1: Field Review This sub -task involves conducting field reviews of the intersections to ensure a thorough understanding of ITERIS Page 1 8 4 Newport Beach Signa! Modernization Phase 6B Project Newport Coast Drive Corridor current traffic operations conditions. The field review will support the signal timing analysis. Initial information will be obtained from Iteris' files based on previous work completed for the participating agencies and additional verification will be completed through field reviews. The data that will be collected includes: physical intersection geometry, lane assignments, posted speed limits, crosswalk lengths, turn bay lengths, turn restrictions, intersection signing, vehicle pedestrian displays, pedestrian push buttons, and the condition of the existing controller cabinet and stub up conduit. Deliverable: • Field Review Technical Memorandum Task 2.2: Data Collection The focus of this task is to collect the necessary information to thoroughly understand existing traffic conditions and facilitate the analysis of optimized signal timing plans. 7 -Day Average Daily Traffic (ADT) Counts Iteris will conduct 7 -day ADT counts at up to five (5) key locations along the Project corridors. This data will be utilized to better understand the peaking characteristics of Project corridors. The results of the 7 -day ADT counts will also be used to determine the 2 -hour peak periods in which the turning movement counts will be conducted during the AM, midday and PM peaks. In addition, ADT counts will be utilized to identify the need for additional coordination patterns. Turning Movement Counts Upon the completion of the ADT count collection and activities, AM, midday and PM peak period turning movement counts will be conducted at all Project signalized intersections. Turning movement counts will be conducted at 2 -hour AM, midday, and PM peak periods. No weekend turning moving counts will be conducted. Deliverable: • Traffic Counts Technical Memorandum Task 2.3: Sienal Timing Optimization and Implementation As part of this subtask, Iteris will evaluate the existing timing operation, update the existing Synchro model (developed by Iteris as part of the 2003 Traffic Flow Optimization project and updated as part of the Phase 1, Phase 2 & 3, Phase 4 & 7, and Phase 5 projects), and perform signal timing analysis to determine the most ideal signal timing plans for various volume patterns. This analysis will be conducted for weekday AM, midday and PM peak periods for the Phase 613 Project intersections. This will include the development of the optimal cycle length, coordination timing, phasing order, split timing, vehicle (yellow and all red) timings, pedestrian (walk and don't walk) timings, and time -of -day start and stop intervals for each timing plan identified. Iteris will also review potential impacts on the cycle lengths due to the updates to the bicycle timing requirements included in the latest California Manual on Uniform Control Devices (CA MUTCD). Actuated Settings Analysis As part of this sub -task, Iteris will review actuated settings for each Phase 613 study intersection to not only ensure that the existing data from the 170/820/820A/2070 traffic signal controllers are transferred properly to the new ASC/3/2070 controllers, but also to identify opportunities to enhance safety and to minimize delay during non -coordinated periods. The analysis shall include, but not be limited to, review of minimum and ITERIS Page 19 Newport Beach Signal Modernization Phase 6B Project Newport Coast Drive Corridor maximum green settings; yellow change and red clearance interval times (to ensure that they meet the newly accepted 2012 CA MUTCD minimum values); pedestrian timing; bicycle timing; gap, extension and reduction settings; and phase sequence. Recommendations will be forwarded to the participating agency staff for approval. Coordinated Settings Analysis Iteris staff developed an extensive Synchro network of the City of Newport Beach as part of past projects completed by Iteris. That network will be used as a base network for this project to save the participating agencies funds and assist in conducting this project as efficiently as possible. The new project intersections will be revised accordingly based on the field review, new controllers and any revisions in timing setting values listed (as described in the previous sections). The following sub -tasks will develop optimum signal timing plans for the time periods identified to benefit from the provision of coordinated signal operation. It is proposed that once the initial signal cycle lengths and subsystems have been completed, meetings be held with agency staff to discuss the effects on existing crossing arterials. Upon approval of these initial settings, more detailed analysis (i.e. split timings, offsets, etc) will be conducted. Cycle Length Analysis: The initial step in the analysis process will be to determine the minimum cycle length, the critical intersection cycle length, the signal groupings/subsystems and the cycle lengths for the signal groupings/subsystems. These elements are summarized below. 1. Minimum Cycle Length: Depending on the level of pedestrian activity, the need to accommodate pedestrian timings at each intersection will be a key element in determining the cycle length and thru movement splits. As part of the minimum cycle length analysis, the pedestrian volumes will be studied and minimum cycle lengths will be developed. Some of the assumptions that will be used in developing the minimum cycle lengths include: • Minimum thru split with pedestrian timing = Walk + Flashing Don't Walk + Yellow + All Red • Minimum left turn split (if protected left turn movement) = Minimum green time + Yellow + All Red It should be noted that the vehicular (yellow and all red time) clearance times will be based on the minimum values dictated by the latest California MUTCD. Though California has not yet adopted the FHWA 2009 MUTCD, the pedestrian (walk and flashing don't walk) clearance times will be determined with the assumption that California will adopt the higher minimum pedestrian clearance times in the future. 2. Critical Intersection Cycle Length: At intersections with the highest volume/capacity ratio and a high number of pedestrian and bicycle activity (critical intersection) a detailed cycle length analysis will be conducted. The theory behind this analysis is that the critical intersections drive the operation of the roadway segment or sub- system of intersections and it is key to first study them. In conducting the cycle length analysis at these critical intersections, the following factors will be taken into consideration: cycle length required to serve pedestrian and vehicular demand; intersection turning movement volumes; individual intersection delay and level of service; and approach delay per movement for each intersection In order to provide an efficient flow of traffic, it is important to provide a cycle length that would provide sufficient green time to be able to serve all movements. However, high cycle lengths typically cause increased delay for side street approaches and/or protected -only left turn movements. The optimum cycle length will be ITERIS Page 1 10 �., Newport Beach Signal Modernization Phase 6B Project _ Newport Coast Drive Corridor the merging of all the above factors into one value. 3. Signal Groupings/Subsystems: A sub -system evaluation will be conducted following the critical intersection cycle length analysis. Reasons for grouping intersections together will be: travel time between intersections (this captures the proximity of intersections to each other); storage capacity between intersections; similar traffic characteristics between intersections; coordinated crossing arterials; cycle lengths of critical intersections; cycle lengths of major crossing corridors; intersections with similar cycle lengths; traffic platoons; and traffic volumes. A coordination subsystem or sub -area comprises a group of signals within a traffic signal system that have similar characteristics and are located adjacent to each other. The major objective in selecting a group of signals and designing a coordination subsystem is to allow for the effective coordination of as many traffic signals as possible within subsystems. With the successful implementation of proper geographical subsystems and timing plans, dispersed vehicles can be joined together to form vehicle platoons which will aid in smoother traffic flow while maintaining rather uniform speeds. Once the decision to form subsystems has been completed, the next step is to decide which type of subsystem to form. 4. Signal Grouping/Subsystem Cycle Length: System wide coordination would be accomplished by using a similar cycle length throughout the system or grouping of intersections. Upon the development of the optimal cycle lengths for critical intersections, the minimum cycle lengths based on pedestrian activity, and corridor or sub -system of corridors, the optimum cycle length for each study period will be developed. This analysis could result in operating some of the intersections with a half -cycle. Phase Splits, Sequence and Coordination Analysis: Using Synchro and Iteris' signal timing expertise, the final step in the analysis process will be to calculate the optimum signal timing splits that will provide sufficient green time to adequately serve the vehicle demand. In addition, the phase order and the offsets will be optimized to provide the most efficient coordination with the widest bandwidth and least delay. In developing the signal timing splits and phase sequences, it will also be important to keep in mind the special needs of each individual intersection along the corridor. The green time that will be developed will also be dependent on transit and pedestrian activities. Development of Timing Sheets Traffic signal timing plans for identified periods will be developed from the above-mentioned process. The new timing plans will be submitted to participating staff for their review and approval. Timing plans in appropriate printout formats will accompany the brief technical memorandum presented to the agencies for review. The formats will be easily integrated into the Centracsrm and Actro traffic management systems and the appropriate signal controller (ASC/3-NEMA and. 2070), to be performed as part of another task. Modifications will be made to the memo and timing sheets based on the agency staff's comments and a revised set of timing plans and time -space diagrams will be presented. SimTraffic micro -simulation tool will be used to illustrate the proposed signal timing plans. Task 2.4: Signal Timing Implementation and Fine -Tuning As part of this subtask, Iteris will implement and fine-tune the agency approved timing plans, including the new approved actuated settings and hours of operation. ITERIS Page 1 11 v -v Newport Beach Signal Modernization Phase 6B Project Newport Coast Drive Corridor Controller Setting Deployment Iteris will coordinate the activities of this task with the appropriate vendors (i.e. Econolite, Siemens, etc.) and agency staff to ensure the most efficient deployment procedure is followed. It is envisioned that the vendors will configure the Phase 6B traffic signal controllers with basic signal timing parameters for initial operations. From the respective TMC's, Iteris will program the Project traffic signal controllers with the coordinated signal timing plans developed for Task 2. The Caltrans location will be programmed with new timings (basic and coordination) prior to swapping out the controller, which will occur during the deployment of timing for the entire corridor. In addition to entering the Phase 6B coordination parameters, the timing sheets developed by Iteris will also provide optimized values for the other "non -coordination" based settings. These values will be based on agency preferences and standards. If the participating agencies reconfigure its current detection settings at any of the Project intersections, Iteris will coordinate with the necessary staff members to make sure the new settings are input into the new controllers. Signal Timing Fine-tuning Although modern optimization software produces excellent coordination plans, observation and fine-tuning of the plans under field conditions are crucial to achieving the best possible coordinated flows along the corridor. Once the Phase 6B proposed signal timing plans have been implemented, Iteris staff will conduct field reviews after the deployment of the timing plans. The intent of this task is to observe the efficiency of the new signal timing plans. Special attention will be given in regard to the interaction of cross -corridors and existing coordinated crossing arterials (Pacific Coast Highway and San Joaquin Hills) and minor streets. When developing optimum signal timing plans, in addition to providing the widest green bandwidth along the coordinated corridors, it is important to observe the vehicle delays and queuing on the minor movements during the field fine-tuning exercise. Upon completion of the field fine-tuning, Iteris will revise the signal timing sheets and deliver final timing plan sheets to the participating agencies for their records and use. Deliverables: • Technical memorandum summarizing proposed cycle length, splits and offsets (including time -space diagrams) • Electronic Synchro 6.0 data files used in analysis • Implementation ready timing sheets in appropriate format • Field Implementation of optimized traffic signal plans, including all required fine-tuning • Technical memorandum documenting the signal timing implementation and fine-tuning In support of this task, Iteris will serve as an extension of agency staff to provide construction support. Iteris staff will be available to support the activities listed below. 1. Attendance at Pre -Construction Meeting 2. Assistance with Bid Process, Selection and Award 3. Communicating through agency staff, respond via phone and email to requests for information by Contractor or agency staff 4. Support approval process of submittals by Contractor ITERIS Page 1 12 *kip, Newport Beach) Signal Modernization Phase 6B Project Newport Coast Drive Corridor 5. On-site construction support 6. Preparation of Mylar record drawings based on Contractor red -line As-Builts drawings Deliverables: • Status Meeting Notes • Mylar Record Drawings Iteris will perform 'before' and 'after' travel time studies using Tru -Traffic software, a GPS unit, and the floating car method. All travel time 'runs' will be accompanied by a video recording that will be submitted electronically. A minimum of four runs will be conducted in each direction to obtain a statistically valid estimation. The travel time studies will be conducted during the time periods identified for coordinated traffic signal timing operation. For an accurate comparison of the 'before' and 'after' travel time runs, it is anticipated that the studies will not be conducted until a week before the implementation and a week after the fine-tuning of the new timing plans. Measures of effectiveness (MOE) will be compiled from Tru -Traffic field data as well as from the existing conditions Synchro models. The data will be used to evaluate the effects of the Synchronization plan improvements. The MOE's will include OCTA's established Corridor Synchronization Performance Index (CSPI) metrics such as average speed, number of stops per mile, and green light to red light ratio. A description of the CSPI criteria is presented below in Table 1. Iteris will also include additional metrics, such as average travel time, average delay, number of total stops, fuel consumption, and vehicle pollutant and greenhouse gas emissions. Iteris will submit all travel time study data for review by participating agency staff. Table 1: OCTA's CSPI Scoring Criteria Performance Level Description CSPI Score Very Good Operations with very few numbers of stops at signalized intersections occurring Signal Synchronization with favorable progression and travel speeds along the corridor. Vehicles get >_ 80 00000 through most of signalized intersections without stopping. Corridor has very good signal synchronization. Good Operations with few numbers of stops at signalized intersections occurring with Signal Synchronization good progression and travel speeds along the corridor. Vehicles get through >= 70 to 80 0000 many signalized intersections without stopping. Corridor has good signal synchronization. Average Operations with average numbers of stops at signalized intersections occurring Signal Synchronization with fair progression and travel speeds along the corridor. Vehicles get through >= 60 to 70 000 above average numbers of signalized intersections without stopping. Corridor has an above average level signal synchronization. Operations with many numbers of stops at signalized intersections occurring Below Average with limited progression and slower than desired travel speeds. Many vehicles Signal Synchronization experience delay and vehicles get through fewer numbers of signalized >= 50 to 60 •• intersections without stopping than expected. Corridor has a below average level signal synchronization. Needs Improvement Operations with delays and numbers of stops unacceptable to most drivers to the Signal occurring with over -saturated conditions, poor progression, and low travel <50 Synchronization speeds. Most vehicles experience high delay and low travel speeds, and vehicles • get through very few numbers of signalized intersections without stopping. ITERRIS Page 1 13 4 I f= Newport Beach Signal Modernization Phase 6B Project Newport Coast Drive Corridor Performance Level Description CSPI Score Corridor needs improvement to the signal synchronization. Source: OCTA, 2011 A travel time study memorandum specifying the 'before' and 'after' travel time studies with reference to the Measure of Effectiveness elements. Absolute and percent differences will be compared for the entire corridor and key segments by direction and time period. Deliverables: • Travel Time Study Comparison Memorandum and Project Report Task 5. On -Going e. - To account for any changes in traffic patterns that may occur following the implementation and fine-tuning tasks, Iteris will provide post -implementation support to the participating agencies on a monthly basis. This task will include: 1. Monitor the coordinated timings and assist the agencies in maintaining coordinated timing plans. 2. Drive the length of the project corridor during all designated timing plan hours on a monthly basis and make adjustments as necessary. 3. Perform field observations / investigations during all peak periods and adjust signal timing parameters when long queues or delays are reported by local agencies or residents. 4. Observe traffic conditions during all peak periods and adjust signal timing parameters when there are changes in roadway geometry or lane configuration. 5. Design and implement special signal timing during major planned events that will severely impact traffic signal operations (e.g. lane closure during planned constructions). 6. Monitor "time -of -day' schedules during all peak periods, perform reality check of start and end times of all coordination plans and advise the agencies of any necessary changes. 7. Review and fine-tune timing parameters as requested by the agencies. 8. Maintain signal timing monitoring and equipment and maintenance log for all intersections and make available to the agencies upon request. 9. Provide copies of updated signal timing sheets and place updated copies in controller cabinets at all times, and submit copies to local agencies upon request. 10. Troubleshoot any communications and detection issues, including modems, switches, GPS units, etc., when signals become off-line or when reported by the agencies. 11. Prepare monthly monitoring progress report documenting any recommended signal timing adjustments, hardware failure and recommended replacement. The period of timing support will begin upon completion and acceptance of the fine-tuning activities for a period of two (2) years. The picture to the right is Iteris' traffic management center in which we currently assist many agencies in the operation and maintenance of their signal systems. This facility will be available for this phase of the project. The Iteris TMC is also a test lab with multiple ITS equipment where configuration, testing, troubleshooting, and training of such equipment take place prior to field Page 1 14 Newport Beach Signal Modernization Phase 6B Project Newport Coast Drive Corridor installation. Two (2) years of communications and detection support will also be provided as part of this task. Deliverables: Maintenance Reports Updated timing sheets Page 1 15 ITE"S- EXHIBIT B SCHEDULE OF BILLING RATES ITERIS, INC. Page B-1 Iteris, Inc. STAFF LEVEL STANDARD FEE SCHEDULE Vice President/ Principal Associate Principal/Associate Vice President/Director Senior Systems Engineer/Senior Program Manager Senior Software Engineer/Senior Modeler Senior Transportation Engineer/Planner/Traffic Design Software Engineer/Application Technician ITS Designer/Technician Transportation/Systems Engineer/Program Manager Transportation Engineer/Planner Associate Transportation Engineer/Planner Assistant Transportation Engineer/Planner Project Administration Technical Support/Editing/Senior Administration Graphics Support Administrative Support Standard Terms and Conditions ITEWS /nnmmtinn /or better mohitity HOURLY RATE $ 205- 270 $ 175- 250 $ 130- 240 $ 125- 230 $ 125- 200 $ 80- 180 $ 120- 190 $ 100- 150 $ 105- 140 $ 90- 130 $ 85- 120 $ 95- 120 $ 40- 100 $ 75- 100 $ 55- 100 • Categories and Rates listed are for estimating purposes. Billings will be monthly at the individual Categories and Rates for the persons actually performing the work during the performance period and are subject to annual adjustment. Expenses will be billed at cost plus 10 percent for service and handling. Expenses include project -related costs, such as subcontractor services, traffic counts, postage/delivery service, reproduction, transportation, and subsistence. Effective through March 29, 2013. 7, IMPp N , Newport Beach Signal Modernization Phase 6A Project o}� San Joaquin Hills Road Corridor B. FEE SCHEDULE Iteris' fee estimate to complete the Project as detailed in the scope of work is presented below. ITERIS Page 1 15 Staff m c TASK W m c W HOURS/ COST a W d � QUANT. c N a c c M c o N v m a m Q in '2 3 W R H W UO LL C O C d 7S p'p d d R N U C d 'p N N U N U) m Co a s N C7 a- - Q 'u7 a N Q D Q Task 0 Project Management 4 33 14 14 12 77 $12,265 Task 0.1 Project and Internal Management 2 18 2 4 8 34 $5,080 Task 0.2 OCTA Adminstrative Requirements 2 15 12 10 4 43 $7,185 Task 1 Detailed PS&E Design 10 160 32 20 320 350 14 906 $105,100 Task 1.1 Preliminary Design and 30% Plans 4 60 14 8 140 150 6 382 $43,930 Task 1.2 Detailed Design 6 100 18 12 180 200 8 524 $61,170 Task 2 Traffic Signal Timing Development and Deployment 16 48 70 70 1 205 $24,265 Task 2.1 Field Review 8 15 15 38 $4,120 Task 2.2 Data Collection 8 10 10 28 $3,120 Task 2.3 Signal Timing Optimization 6 12 15 15 48 $5,970 Task 2.4 Signal Timing Implementation and Fine -Tuning 10 20 30 30 1 91 $11,055 Task 3 Construction Support 2 26 12 18 24 1 83 $11,345 Task 4.1 Status Meetings 2 18 8 8 8 44 $6,570 Task 4.2 Mylar Record Drawings 8 4 10 16 1 39 $4,775 Task 4 Before and After Travel Time Studies 1 2 1 12 47 1 47 1 1 110 $11,725 Task 4.1 Before Studies 10 10 1 20 $2,000 Task 4.2 After Studies 10 10 20 $2,000 Task 4.3 Travel Time Study Comparison Memo and Project Report 1 2 12 27 27 1 70 $7,725 Task 5 On -Going Maintenance and Operation 2 8 26 40 80 80 2 238 $29,100 Task 5.1 Signal Timing 18 30 60 60 1 169 $20,175 Task 5.21 Communication and Detection 2 8 8 10 20 20 1 69 $8,925 Total Hours Labor 19 229 100 134 535 571 31 1619 Total Labor $193,800 Other Direct Costs (ODC)1 $2,500 Traffic Counts (ADT and Turning Movement Counts)l $6,600 Total Project Cost $202,900 ITERIS Page 1 15 Newport Beach Signal Modernization Phase 6B Project t' Newport Coast Drive Corridor B. FEE SCHEDULE Iteris' fee estimate to complete the Project as detailed in the scope of work is presented below I TERIS Page 1 16 Staff v TASK L 4. a c M c L HOURS/ COST 0 w W O. R d C c J C c v 'o QUANT. Has 0 c c C c n {p Q N '2 •7 LU ,8 L E rp L C A U) j 0 LL y y C a) to m v c V� 'p M N tq m IL o (7 a o m a Q in a a a Task 0 Project Management 6 24 12 12 14 10 78 $13,450 Task 0.1 Project and Internal Management 4 1 16 2 10 4 6 42 $7,320 Task 0.2 OCTA Adminstrative Requirements 2 8 10 2 10 4 36 $6,130 Task 1 Detailed PS&E Design 9 140 22 14 280 340 7 812 $92,895 Task 1.1 Preliminary Design and 30% Plans 3 60 8 6 120 150 3 350 $39,715 Task 1.2 Detailed Design 6 80 14 8 160 190 4 462 $53,180 Task 2 Traffic Signal Timing Development and Deployment 16 44 74 74 1 209 $24,505 Task 2.1 Field Review 6 18 18 42 $4,440 Task 2.2 Data Collection 8 10 10 28 $3,120 Task 2.3 Signal Timing Optimization 6 10 16 16 48 $5,890 Task 2.4 Signal Timing Implementation and Fine -Tuning 10 20 30 30 1 91 $11,055 Task 3 Construction Support 4 20 8 18 24 1 75 $10,015 Task 4.1 Status Meetings 4 14 6 8 8 40 $5,980 Task 4.2 Mylar Record Drawings 6 2 10 16 1 35 $4,035 Task 4 Before and After Travel Time Studies 1 1 8 40 42 1 93 $9,800 Task 4.1 Before Studies 10 10 20 $2,000 Task 4.2 After Studies 10 10 20 $2,000 Task 4.3 Travel Time Study Comparison Memo and Project Report 1 1 8 20 22 1 53 $5,800 Task 5 On -Going Maintenance and Operation 2 1 10 28 '065 55 2 182 $23,440 Task 5.1 Signal Timing 18 30 40 40 1 129 $16,175 Task 5.2 Communication and Detection 2 10 10 15 15 1 53 $7,265 Total Hours Labor 22 195 86 12 110 467 T-51 22 1449 Total Labor $174,105 Other Direct Costs (ODC) $2,500 Traffic Counts (ADT and Turning Mmement Counts)l $7,800 Total Project Costl $184,405 I TERIS Page 1 16 EXHIBIT C 1. INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES 1.1 Provision of Insurance. Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Consultant agrees to provide insurance in accordance with requirements set forth here. If Consultant uses existing coverage to comply and that coverage does not meet these requirements, Consultant agrees to amend, supplement or endorse the existing coverage. 1.2 Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 1.3 Coverage Requirements. 1.3.1 Workers' Compensation Insurance. Consultant shall maintain Workers' Compensation Insurance, statutory limits, and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each accident for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California, Section 3700 of the Labor Code. 1.3.1.1 Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers. 1.3.2 General Liability Insurance. Consultant shall maintain commercial general liability insurance, and if necessary umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office farm CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) general aggregate. The policy shall cover liability arising from premises, operations, products - completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract) with no endorsement or modification limiting the scope of coverage for liability assumed under a contract. 1.3.3 Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit each accident. ITERIS, INC. Page C -1 1.3.4 Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement. 1.4 Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: 1.4.1 Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers from each of its subconsultants. 1.4.2 Additional Insured Status. All liability policies including general liability, excess liability, pollution liability, and automobile liability, but not including professional liability, shall provide or be endorsed to provide that City and its officers, officials, employees, and agents shall be included as insureds under such policies. 1.4.3 Primary and Non Contributes. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self- insurance maintained by City. 1.4.4 Notice of Cancellation. All policies shall provide City with thirty (30) days notice of cancellation (except for nonpayment for which ten (10) days notice is required) or nonrenewal of coverage for each required coverage. 1.5 Additional Agreements Between the Parties. The parties hereby agree to the following: 1.5.1 Evidence of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. 1.5.2 City's Right to Revise Requirements. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Consultant sixty (60) days advance written notice of ITERIS, INC. Page C -2 such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant's compensation. 1.5.3 Enforcement of Agreement Provisions. Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non - compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. 1.5.4 Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. 1.5.5 Self- insured Retentions. Any self - insured retentions must be declared to and approved by City. City reserves the right to require that self - insured retentions be eliminated, lowered, or replaced by a deductible. Self- insurance will not be considered to comply with these requirements unless approved by City. 1.5.6 City Remedies for Non Compliance If Consultant or any subconsultant fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this agreement, or to suspend Consultant's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Consultant or reimbursed by Consultant upon demand. 1.5.7 Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. 1.5.8 Consultant's Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. ITERIS, INC. Page C -3 CERTIFICATE OF INSURANCE CHECKLIST l f This checklist is comprised of requirements as outlined by the City of Newport Beach. x Date Received: 12/12/12 Dept. /Contact Received From. Tania Date Completed: 12/14/12 Sent to: Tania __ By: Company /Person required to have certificate: Type of contract: Renee GENERAL LIABILITY EFFECTIVE/EXPIRATION DATE: 4/1/12 to 4/1/13 _ A. INSURANCE COMPANY: National Fire Insurance Company of Hartford B. AM BEST RATING (A-: VII or greater): A; XV C. ADMITTED Company (Must be California Admitted): Is Company admitted in California? D. LIMITS (Must be $1M or greater): What is limit provided? E. ADDITIONAL INSURED ENDORSEMENT — please attach F. PRODUCTS AND COMPLETED OPERATIONS (Must include): Is it included? (completed Operations status does not apply to Waste Haulers or Recreation) G. ADDITIONAL INSURED FOR PRODUCTS AND COMPLETED OPERATIONS ENDORSEMENT (completed Operations status does not apply to Waste Haulers) K. L. ADDITIONAL INSURED WORDING TO INCLUDE (The City its officers, officials, employees and volunteers): Is it included? PRIMARY & NON - CONTRIBUTORY WORDING (Must be included): Is it included? CAUTION! (Confirm that loss or liability of the named insured is not limited solely by their negligence) Does endorsement include "solely by negligence" wording? ELECTED SCMAF COVERAGE (RECREATION ONLY): NOTICE OF CANCELLATION: ® Yes ❑ No $ 2,000,000 / $2,000=000 ® Yes 0 No ►31 ® Yes U No ® Yes ❑ No ® Yes CI No El Yes ® No ® N/A ❑ Yes [j No _ETN /A _ ®,Yr ' ;- j.No II. AUTOMOBILE LIABILITY EFFECTIVE /EXPIRATION DATE: 4/1/12 to 4!1/13 A. INSURANCE COMPANY: Continental Insurance Company B. AM BEST RATING (A-: Vll or greater) A; XV C. ADMITTED COMPANY (Must be Californa Admitted): Is Company admitted in California? ® Yes O No D. LIMITS - if Employees (Must be $1 M min. BI & PD and $500,000 UM, $2M min for Waste Haulers): What is limits provided? $1,000,000 __ E LIMITS Waiver of Auto Insurance / Proof of coverage (if individual) (What is limits provided ?) .(N /A F. PRIMARY & NON - CONTRIBUTORY WORDING (For Waste ` Haulers only): ' ®�IlA [l Ye [I No G. HIRED AND NON -OWNED AUTO ONLY: ( Ej'Y�sI " "Z No H. NOTICE OF CANCELLATION: +( NJA t9-Yes © No 0, VV0RKERG'C0MPF0S/Ql0N EFFECT|VE/EKP| RATION DATE: 4/1/12 to 4/1/13 A INSURANCE COMPANY: B� AW BEST RATING AA-: VII urgneeteA: }O/ C� ADMITTED Company (Must be California Admitted): Z Yes ElNu D� VVORKERS`CVMPEmSAT0NL|M|T: Statutory EYea El No F EMPLOYERS' LIABILITY LIMIT (Must be$1Mnrg/eater) F. WAIVER 0F SUBROGATION (To ino|ude):|aitino|uded? rA Yes [lNu G. SIGNED V#ORKER3'COMPENGAT|DN EXEMPTION FORM: N/A Fl Yes FlNw M� NOTICE 0FCANCELLATION: [l NIA E Yes [l0o ADDITIONAL COVERAGE'S THAT MAYBE REQUIRED IV. PROFESSIONAL LIABILITY V BUILDERS RISK HAVE ALL ABOVE REgUIREMENTS BEEN MET? IF NO, WHICH ITEMS NEED TO BE COMPLETED? Agent of Alliant Insurance Services Date Broker of record for the City of Newport Beach E NIA El Yes El No 0 NIA ElYes El No El Yes ZNo RISK MANAGEMENT APPROVAL REQUIRED (Non-admitted carrier rated less than Self Insured Retention or Deductible greater than []N/A[] Yes [lNn Reason for Risk Management Approved: Risk Management Date * Subject to the terms of the contract. CERTIFICATE OF LIABILITY INSURANCE I OA 12/12/2012 THIS THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an At the terms and conditions of the policy, certain PRODUCER Woodruff - Sawyer & Co. 50 California Street, 12th Floor San Francisco CA 94104 (4I5)391 -2141 INSURED Iteris, Inc. 1700 Carnegie Avenue, Suite 100 Santa Ana. CA 92705 -5551 iL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to may require an endorsement. A statement on this certificate does not confer rights to the Insurance COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: 415 -989 -9923 THIS IS TO CERI "IFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONSAND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR -- - -P____ __--- - - -TAM atii3Ri — PDLtCYEFF I POLICY EXP -- -- -- - - - -�_i L-(R ttPE pF INSURANCE i POLICY M D YY l (MMMDIYYYY l LIMITS C GENERAL LIABILITY i x x f 4025751745 04/0112012- 04;01/2013 EACH OCCURRENCE __ $ 1 000,ti0 DAMAGETO NTEO +� COMMERCIAL GENER�ALlLIASiUTY Eaccaarence $ 1,000,00 -PRIESTESS CtAIM5.MADE n- 'OCCUR MED EXP {Any one person}-. _s 't • PD Deductible -None PERSONALS ADV INJURY s 1,000,00 • BI Deductible -None GENERAL AGGREGATE $ 2,000,00 GENT, AGGREGATE LIMIT APPLIES PER. PRODUCTS - COMP/OPAGG $ 200000 Xi POLICY LOC ••.•�! '-'-- COMBINED SINGLE LIMIT A AUTOMOBILE LIABILITY x ( 4025751759 04/01/2012 04/01/2013 Eaa =dent g ,1 ,000,00 X ANY AUTO Owned & HIffid Antos BODILY INJURY (Per person) $ ALL OVVNEO SCHEDULED Comp. Ded. $5OO BODILY INJURY (Per accideno l $ AUTOS AUrP., p NON -0WNED PROPERTY DAMAGE S X HIRED AUTOS X AUTOS Coll. Led, $500 Lips, A ' X UMBRELLA UAn X OCCUR 402575 1762 04101120121 04fO1/20t3? eAeH ODCVRRENCE $ .- _ 25,000,00 EXCESSUA$ CLAIMS -}LADE 1 AGGREGATE �$ __ Include DED . X RETENTION$ 10,000 $ WORKERSCOMPENSATION I Mme XI VsCSTATi} D ANDEMPLOYEBe LIABILITY 1 1W�7001008 -10 04/01/2012 04/01/2013 reRYi1M1TS. Ea_„ YIN ANY PROPRIETORIPARTNERIEXECUTIVE I E.L EACH ACCIDENT $ ❑ N /Ai X - - "" 1000,00 OFFICERJMEMBER E %CWDED9 (Mandatory in NH) EL DISEASE -EA EMPLOYE ..$ I,000,00 _ Itge, describe la., DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,00 B Professional Liability j 021656045009 04/01/2012 04/01/2013 Limit $5,000,0001 Aggregate 5,000,000 Claims Made Form j Retro,Date 01/01/1991 Deductible $50,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more spars is required) Re: Iteris Project # 17412 -170 - City of Newport Beach - Traffic Signal Modernization, Phases 6A & 6B The City, its officers, officials, employees and volunteers are included as Additional Insured and coverage is considered Primary and Noll- Contributory with respects General Liability per form G144294C99 1206 attached. Waiver of Subrogation applies to General Liability perform CO2404 0509, Auto Liability pe form CA00o1 0306 8 and Workers' Compensation per Ibnn attached. Policies contain a 30 da notice of cancellation and a 10 da nefioo of cancellation for non - a moat of remium. Newport Beach, City of Attn: Tania Moore 3300 Newport Boulevard Newport Beach, CA 92663 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE A ID* 9T9tStl -LU7 B ACUKU CVKPVKA I IVN. An rights reserved. ACORD 26 (2010106) The ACORD name and logo are registered marks of ACORD CNANAMED INSURED: Iteris, Inc. POLICYNUMBER: 4025751745 G- 144294 -C99 (Ed. 12106) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Coverage afforded under this extension of coverage endorsement does not apply to any person or organization covered as an additional insured on any other endorsement now or hereafter attached to this Coverage Part. 1. ADDITIONAL INSURED— BLANKET VENDORS WHO IS AN INSURED (Section 11) is amended to include as an additional insured any person or organization (referred to below as vendor) with whom you agreed, because of a written contract or agreement to provide insurance, but only with respect to "bodily injury" or "property damage" arising out of "your products" which are distributed or sold in the regular course of the vendor's business, subject to the following additional exclusions: 1. The insurance afforded the vendor does not apply to: a. "Bodily injury" or "property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have In the absence of the contract or agreement; b. Any express warranty unauthorized by you; c. Any physical or chemical change in the product made intentionally by the vendor; d. Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; e. Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; f. Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product; g. Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or h. "Bodily injury" or "property damage" arising out of the sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf. However, this exclusion does not apply to: (1) The exceptions contained in Subparagraphs d. or f.; or (2) Such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products. 2. This insurance does not apply to any insured person or organization, from whom you have acquired such products, or any ingredient, part or container, entering into, accompanying or containing such products. 3. This provision 1. does not apply to any vendor included as an insured by an endorsement issued by us and made a part of this Coverage Part. 4. This provision 1. does not apply if "bodily injury" or "property damage" included within the "products- completed operations hazard" is excluded either by the provisions of the Coverage Part or by endorsement. 2. MISCELLANEOUS ADDITIONAL INSUREDS WHO IS AN INSURED (Section €1) is amended to include as an insured any person or organization (called additional insured) described in paragraphs 2.a. through 2.h. below whom you are required to add as an additional insured on this policy under a written contract or agreement but the written contract or agreement must be: 1. Currently in effect or becoming effective during the term of this policy; and 2. Executed prior to the "bodily injury," "property damage" or "personal injury and advertising Injury," but only the following G- 144294 -C99 Page 1 of 7 (Ed. 12106) G- 144294 -C99 CNA (Ed. 12/06) persons or organizations are additional (1) This insurance applies only with insureds under this endorsement and respect to the following hazards for coverage provided to such additional which the state or political insureds is limited as provided herein: subdivision has issued a permit in a. Additional Insured — "Your Work" connection with premises you own, whichever is less. These Limits of rent, or control and to which this That person or organization for whom insurance applies: you do work is an additional insured (a) The existence, maintenance, solely for liability due to your negligence repair, construction, erection, or specifically resulting from "your work" removal of advertising signs, for the additional insured which is the awnings, canopies, cellar subject of the written contract or written entrances, coal holes, agreement. No coverage applies to driveways, manholes, liability resulting from the sole marquees, openings, negligence of the additional insured. vaults, sidewalk vaults, sireat banners, The insurance provided to the or decorations and similar additional insured is limited as follows: exposures; or (1) The Limits of Insurance applicable (b) The construction, erection, or to the additional insured are those removal of elevators; or specified in the written contract or (2) This insurance applies only with written agreement or in the respect to operations performed by Declarations of this policy, you or on your behalf for which the whichever is less. These Limits of state or political subdivision has Insurance are inclusive of, and not issued a permit. in addition to, the Limits of Insurance shown in the This insurance does not apply to "bodily Declarations. injury," "property damage" or "personal (2) The coverage provided to the and advertising injury" arising out of additional insured by this operations performed for the state or paragraph. 2.a., does not apply to municipality. "bodily injury" or "property damage" c. Controlling Interest arising out of the "products- "products- completed c operations hazard" Any persons or organizations with a unnless: less: controlling interest in you but only with respect to their liability arising out of (a) It is required by the written (1) Their financial control of you; or contract or written agreement; and (2) Premises they own, maintain or (b) "Bodily injury" or "property control while you lease or occupy damage" included within the these premises. "products- completed This insurance does not apply to operations hazard" is not structural alterations, new construction excluded either by the and demolition operations performed by provisions of the Coverage Part or for such additional insured, or by endorsement. d. Managers or Lessors of Premises (3) The insurance provided to the additional insured does not apply to A manager or lessor of premises but "bodily injury;' "property damage," only with respect to liability arising out or "personal and advertising injury" of the ownership, maintenance or use arising out of the rendering or of that specific part of the premises failure to render any professional leased to you and subject to the services. following additional exclusions: b. State or Political Subdivisions This insurance does not apply to: A state or political subdivision subject (1) Any "occurrence" which takes place to the following provisions: after you cease to be a tenant in that premises; or G- 144294 -C99 Page 2 of 7 (Ed. 12/06) (2) Structural alterations, new construction or demolition operations performed by or on behalf of such additional insured. e. Mortgagee, Assignee or Receiver A mortgagee, assignee or receiver but only with respect to their liability as mortgagee, assignee, or receiver and arising out of the ownership, maintenance, or use of a premises by you. This insurance does not apply to structural alterations, new construction or demolition operations performed by or for such additional insured. f. Owners /Other Interests — Land is Leased An owner or other interest from whom land has been (eased by you but only with respect to liability arising out of the ownership, maintenance or use of that specific part of the land leased to you and subject to the following additional exclusions: This insurance does not apply to: (1) Any "occurrence" which takes place after you cease to lease that land; or (2) Structural alterations, new construction or demolition operations performed by or on behalf of such additional insured. g. Co -owner of Insured Premises A co -owner of a premises co -owned by you and covered under this insurance but only with respect to the co- owners liability as co -owner of such premises. h. Lessor of Equipment Any person or organization from whom you lease equipment. Such person or organization are insureds only with respect to their liability arising out of the maintenance, operation or use by you of equipment leased to you by such person or organization. A person's or organization's status as an insured under this endorsement ends when their written contract or agreement with you for such leased equipment ends. With respect to the insurance afforded these additional insureds, the following additional exclusions apply: This insurance does not apply G- 144294 -C99 (Ed. 12106) G- 144294 -C99 (Ed. 12/06) (1) To any "occurrence" which takes place after the equipment lease expires; or (2) To "bodily injury," "property damage," or "personal and advertising injury" arising out of the sole negligence of such additional insured. Any insurance provided to an additional insured designated under paragraphs b. through h. above does not apply to "bodily injury" or "property damage" included within the "products- completed operations hazard." As respects the coverage provided under this endorsement, Paragraph 4.b. SECTION IV -- COMMERCIAL GENERAL LIABILITY CONDITIONS is deleted and replaced with the following: 4. Other Insurance b. Excess Insurance This insurance is excess over: Any other insurance naming the additional Insured as an insured whether primary, excess, contingent or on any other basis unless a written contract or agreement specifically requires that this insurance be either primary or primary and noncontributing. Where required by written contract or agreement, we will consider any other insurance maintained by the additional insured for injury or damage covered by this endorsement to be excess and noncontributing with this insurance. 3. NEWLY FORMED OR ACQUIRED ORGANIZATIONS Paragraph 3.a. of Section 11 — Who is An Insured is deleted and replaced by the following: Coverage under this provision is afforded only until the end of the policy period or the next anniversary of this policy's effective date after you acquire or form the organization, whichever is earlier. 4. JOINT VENTURES / PARTNERSHIP 1 LIMITED LIABILITY COMPANY COVERAGE A. The following is added to Section 11 — Who Is An Insured: 4. You are an insured when you had an interest in a joint venture, partnership or limited liability company which terminated or ended prior to or during this policy period but only to the extent of your interest in such joint venture, partnership or limited Page 3 of 7 NAMED INSURED: Iteris, Inc. POLICY NUMBER: 4025751745 COMMERCIAL GENERAL LIABILITY CG 24 04 05 09 NOW 0 ;4 SOYA i This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTSICOMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: ANY PERSON OR ORGANIZATION WITH WHOM THE INSURED HAS AGREED TO WAVE RIGHTS OF RECOVERY, PROVIDED SUCH AGREEMENT IS MADE IN WRITING AND PRIOR TO THE LOSS Information required to comp €ete this Schedule, [3 not shown above, will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV— Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included In the "products - completed operations hazard', This waiver applies only to the person or organization shown in the Schedule above. Newport Reach, City o €Attu: Tania Moore 33300 Newport Boulevard Newport Beach, CA 92663 Re: beris Project # 17412 -170 -City of Newport Beach -Traffic Signal Modernization, Phases 6A & 613 The City, its officers, officials, employecs and volunteers are included as Additional Insured suit coverage is considered Primary and Non - Contributory with respects General Liability per fern G1 44294C99 1206 attached. Waiver of Subrogation applies to General Liability per form CO2404 0509, Auto Liability per form CA0001 0306 8 and Workers' C;ompensatlon per form attached. CG 24 04 05 09 0 Insurance Services Office, Inc., 2008 Page 1 of 1 13 NAMED INSURED: Iteris, tnc. POLICY NUMBER: 4025751759 S. Transfer Of Rights Of Recovery Against Others To Us If any person or organization to or for whom we make payment under this Coverage Form has rights to recover damages from another, those rights are transferred to us. That person or organization must do everything necessary to secure our rights and must do nothing after "accident" or "loss" to impair them. B. General Conditions 1. Bankruptcy Bankruptcy or insolvency of the "insured" or the "insured's" estate will not relieve us of any obligations under this Coverage Form. 2. Concealment, Misrepresentation Or Fraud This Coverage Form is void in any case of fraud by you at any time as it relates to this Coverage Form. It is also void if you or any other "insured ", at any time, intentionally con- ceal or misrepresent a material fact concern- ing: a. This Coverage Form; b. The covered "auto'; c. Your interest in the covered "auto ": or d. A claim under this Coverage Form 3. Liberalization If we revise this Coverage Form to provide more coverage without additional premium charge, your policy will automatically provide the additional coverage as of the day the revi- sion is effective in your state. 4. No Benefit To Bailee — Physical Damage Coverages We will not recognize any assignment or grant any coverage for the benefit of any person or organization holding, storing or transporting property for a fee regardless of any other provision of this Coverage Form. 5. Other insurance a. For any covered "auto' you own, this Coverage Form provides primary insur- ance. For any covered "auto" you don't own, the insurance provided by this Cov- erage Form is excess over any other col- lectible insurance. However, while a cov- ered "auto" which is a "trailer" is con- nected to another vehicle, the Liability Coverage this Coverage Form provides for the "trailer" is: "auto" you own. However, any "auto" that is leased, hired, rented or borrowed with a driver is not a covered "auto ". c. Regardless of the provisions of Paragraph a. above, this Coverage Form's Liability Coverage is primary for any liability assumed under an "insured contract". d. When this Coverage Form and any other Coverage Form or policy covers on the same basis, either excess or primary, we will pay only our share. Our share is the proportion that the Limit of Insurance of our Coverage Form bears to the total of the limits of all the Coverage Forms and policies covering on the same basis. 6. Premium Audit a. The estimated premium for this Coverage Form is based on the exposures you told us you would have when this policy be- gan. We will compute the final premium due when we determine your actual exposures. The estimated total premium will be credited against the final premium due and the first Named Insured will be billed for the balance, if any. The due date for the final premium or retrospective premium is the date shown as the due date on the bill. If the estimated total premium exceeds the final premium due, the first Named Insured will get a refund. b. If this policy is issued for more than one year, the premium for this Coverage Form will be computed annually based on our rates or premiums in effect at the begin- ning of each year of the policy. 7. Policy Period, Coverage Territory Under this Coverage Form, we cover "acci- dents" and 'losses" occurring: a. During the policy period shown in the Declarations; and b. Within the coverage territory. The coverage territory is: a. The United States of America; b. The territories and possessions of the United States of America; c. Puerto Rico; d. Canada;and e. Anywhere in the world if: (1) Excess while it is connected to a (1) A covered "auto" of the private pas - motor vehicle you do not own. senger type is leased, hired, rented or borrowed without a driver for a (2) Primary while it is connected to a period of 30 days or less; and covered "auto" you own. (2) The "insured's" responsibility to pay b. For Hired Auto Physical Damage Cover- damages is determined in a "suit" on age, any covered "auto" you lease, hire, the merits, in the United States of rent or borrow is deemed to be a covered America, the territories and posses - Page 8 of 11 Copyright, ISO Properties, Inc., 2005 CA 00 0103 06 Iteis, Inc. WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work un- der a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work de- scribed in the Schedule. The additional premium for this endorsement shall be .02% of the California workers' compensation premium other wise due on such remuneration. Person or Organization On File With Company Schedule Job Description This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is Issued subsequent to preparation of the policy.) Endorsement Effective Policy No, Endorsement No, 04/012012 TWO 7001 DOS - 10 Insured Insurance Company: Iteris, Inc. Berkley National Insurance Company Countersigned By TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department David A. Webb, Public Works Director 949- 644 -3311, dawebb @newportbeachca.gov PREPARED BY: Brad Sommers, Senior Civil Engineer APPROVED: 0, Y TITLE: Approval of Professional Services Agreement with Iteris, Inc., for Traffic Signal Modernization Project — San Joaquin Hills Road (Phase 6A) and Newport Coast Drive (Phase 66) Engineering services are required for preparation of plans and specifications for the San Joaquin Hills Road and Newport Coast Drive (Phases 6A and 6B) of the Traffic Signal Modernization Project. RECOMMENDATION: Approve a single source Professional Services Agreement with Iteris, Inc. (Iteris), of Santa Ana, for design of San Joaquin Hills Road (Phase 6A) and Newport Coast Drive (Phase 6B) of the Traffic Signal Modernization Project at a not to exceed price of $387,305.00 and authorize the Mayor and City Clerk to execute the Agreement. FUNDING REQUIREMENTS: The current adopted budget includes sufficient funding for engineering services within the Measure M Competitive Fund account, 7284- C3002018. DISCUSSION: The City -wide Traffic Signal Modernization Project is being designed and constructed as a multi -year project to install a new and upgraded City -wide traffic signal management system that utilizes state of the art technology improvements. The goal of this multi - phased project is to reduce congestion and improve the efficiency and flexibility of our traffic signal system. 1 of 31 Approval of Professional Services Agreement with Iteris, Inc., for Traffic Signal Modernization Project - San Joaquin Hills Road (Phase 6A) and Newport Coast Drive (Phase 6B) November 27, 2012 Page 2 Prior to the first phase of the Traffic Signal Modernization Project, staff invited seven firms to provide proposals for design of the project. Staff received three proposals, which were reviewed to evaluate each firm's qualifications, past experience on similar projects, and availability before selecting Iteris as the most qualified. As the citywide modernization project is a phased project, staff has planned to utilize one design consultant for the duration of the project to maintain consistency of the design and to capture cost saving by avoiding a new learning curve on each phase. In order to maintain design consistency and reduce costs, staff requests the City Council recognize Iteris as a single source vendor for this agreement and waive Council Policy F-14's administrative requirements to seek formal proposals. Staff did select the current design consultant through a formal proposal process prior to the start of the first phase. During design and construction of the previous six Traffic Signal Modernization Projects, Iteris has developed extensive knowledge of the City's traffic signal system and effectively reduced staff review time through better prepared plans and more comprehensive design. Staff recommends approval of an agreement with Iteris for the design of the San Joaquin Hills Road and Newport Coast Drive Phases of the modernization project which will improve our system reliability and efficiency, as well as, staffs ability to manage the system. Phases 6A and 6B of the Traffic Signal Modernization Project will be partially funded through Measure M2 and part of the 2011 OCTA Traffic Signal Synchronization Project grant. Through the grant application process, the City was awarded the maximum eligible funding for the two project corridors. The grant will fund $220,000 (approximately 37 percent) of total project cost for the San Joaquin Hills Road and $260,000 (44 percent) of total project cost to the Newport Coast Drive projects. The awarded funds will be applied to design, construction, and traffic signal timing implementation and maintenance of the approved project corridors. Recent changes to the eligibility requirements for OCTA TSSP projects require a multi- jurisdictional approach to traffic signal synchronization to improve traffic flow along entire corridors through bordering jurisdictions. To meet these requirements, Newport Coast Drive (Phase 6B) of the modernization project includes two City of Irvine traffic signals and one Caltrans traffic signal to synchronize the entire corridor from Bonita Canyon Drive to Coast Highway, Equipment upgrades for these three intersections are minimal and completely funded by the grant. The required matching costs from the City of Irvine and Caltrans will be accounted for with their staff time for project review, approval, and inspection as "in-Kind" services, A cooperative agreement with the agencies for the Newport Coast Drive corridor will be developed through the project process. The San Joaquin Hills Road Corridor, from Jamboree Road to Newport Coast Drive, is within the City of Newport Beach and will not require a cooperative agreement with another agency. 2 of 31 Approval of Professional Services Agreement with Iteds, Inc., for Traffic Signal Modernization Project — San Joaquin Hills Road (Phase 6A) and Newport Coast Drive (Phase 6B) November 27, 2012 Page 4 As required by the OCTA grant, Iteris will continue to observe the traffic signal timing and vehicle detection for a period of two years after the completion of the project. Iteris will work with Staff to correct any observed issues. 5. Project Management and Coordination. Iteris will aid Staff with coordination between agencies and to manage grant deadlines and submittals to OCTA. Staff recommends the City Council find this project exempt from the California Environmental Quality Act ("CEQA") pursuant to Section 15301, (for repair, maintenance and minor alteration of existing public facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Submitted by: David A. Webb Director of Public Works Attachments: A. Traffic Signal Modernization Exhibit B, Professional Services Agreement and Scope of Services 4 of 31 Approval of Professional Services Agreement with Iteris, Inc., for Traffic Signal Modernization Project - San Joaquin Hills Road (Phase 6A) and Newport Coast Drive (Phase 6B) November 27, 2012 Page 3 The services included in the Iteris agreement are described below and detailed in the attached Professional Services Agreement: Preparation of Phase 6A and 6B Plans, Specifications, and Estimates (PS &E). The Project consists of upgrades to the traffic signal control and communication equipment at 23 existing signalized intersections along: San Joaquin Hills Road: Jamboree Road to Newport Coast Drive Newport Coast Drive: Bonita Canyon Drive to Coast Highway Closed Circuit Television Cameras (CCTV) will be installed at the following four intersections: • San Joaquin Hills Road /Marguerite Avenue; • San Joaquin Hills RoadlNewport Coast Drive; • Newport Coast Drive /Ridge Park Road; and • Newport Coast Drive /Coast Highway. Fiber Optic interconnect cable will be installed along the following corridor segments to close gaps in the exiting traffic signal communication network: • San Joaquin Hills Road: San Joaquin Hills Road to Newport Coast Drive • Newport Coast Drive: San Joaquin Hills Road to Pelican Hills Road North 2. Develop and deploy optimized traffic signal timing plans for traffic signals and corridors along San Joaquin Hills Road and Newport Coast Drive. As with the previous phases of the Traffic Signal :Modernization Project, Iteris will review existing conditions and traffic signal timing to create new timing and coordination plans. -The timing review will also ensure the City is in compliance with State and Federal traffic signal timing guidelines. Iteris will implement the optimized traffic signal coordination plans into the City's traffic signal system and "fine- tune" the traffic signal system through field observations. 3. Preparation of PS &E for rehabilitation of the San Joaquin Hills Road /Crown Drive and the Newport Coast Drive /Coast Highway traffic signals. 4.. Ongoing traffic signal timing and detection maintenance. 3 of 31 \ \\ ( { \ « \ / q @ \ }/) \ � / !! �) ) ® }j{T \�� �� }))fEjfr `.�,``! �® \ }f)\( / / [!� \)) [ �ƒ \} \ /4\ / , {\ §! } /() \ \ \[ \)\ \ \\ ( { \ « \ / q @ \ DESIGN PROFESSIONAL SERVICES AGREEMENT WITH ITERIS, INC. FOR TRAFFIC SIGNAL MODERNIZATION PHASES 6A AND 6B THIS AGREEMENT FOR PROFESSIONAL SERVICES ( "Agreement ") is made and entered into as of this _______ day of October, 2012 ( "Effective Date') by and between the CITY OF NEWPORT BEACH, a California Municipal Corporation ( "City "), and ITERIS, INC., a Delaware corporation ( "Consultant" or "iteris "), whose address is 1700 Carnegie Ave, Suite 100, Santa Ana, California 92705 and is made with reference to the following: RECITALS A. City is a municipal corporation duty organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State if California and the Charter of City. B. City desires to engage Consultant to prepare design packages and assist with traffic signal timing development and deployment for the Traffic Signal Modernization Phases 6A and 6B ( "Project "). C. Consultant possesses the skill, experience, ability; background, certification and knowledge to provide the professional services described in this Agreement. D. The principal member of Consultant for purposes of Project shall be Paul Frisiie. E. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it Is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the Effective Date, and shall terminate on June 30, 2016 unless teniinated earlier as set forth herein. 2, SERVICES TOO BE PERFORMED City and Consultant acknowledge that the above Recitals are true and correct and are hereby - incorporated by reference into this Agreement. Consultant shall diligently perform all the services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ( "Services " or "Work'). The City may elect to delete certain services within the Scope of Services at its sole discretion. 6 of 31 3. TiME OF PERFORMANCE 3.1 Time is of the essence in the performance of Services under this Agreement and Consultant shall perform the Services in accordance with the schedule included in Exhibit A. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Consultant to strictly adhere to the schedule set forth in Exhibit A, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.1.1 (Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.2 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator, (as defined in Section 6 below) not later than teii (10) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.3 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances; by fax, hand - delivery or mail. 4. COMPENSATION TO CONSULTANT 4.1 City shall pay Consultant for the Services on a time and expense not-to- exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates or Progress Payments Schedule attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in :t.. ..r:J«.w....(, ..1;+t. +him o11 raimhrrrcnlilm ifc nrl crrhrnnarrltant billing rate changes shall be made during the term of this Agreement without the prior written approval of City. 4,2 Consultant shall submit monthly invoices to City describing the Work performed the preceding month. Consultant's bills shall include the name of the person who performed the Work, a brief description of the Services performed and /or the specific fast( in the Scope of Services to which it relates, the date the Services were performed, the number of :hours spent on all Work billed on an :hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) days after approval of the monthly invoice by City staff. 4.3 City shall reimburse Consultant only for those costs or expenses specifically identified in Exhibit B to this Agreement, or specifically approved in writing in advance by City. tTERIS, INC. Page 27013 44 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates as set forth in Exhibit B: 5. PROJECT MANAGER 5.9 Consultant shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated maul Frislie to be its Project Manager. Consultant shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel 6.2 Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 5.3 If Consultant is performing inspection services for City, the Project Manager and any other assigned staff shall be equipped with a cellular phone to communicate with City staff. The Project Manager's cellular phone number shall be provided to the City. 6. ADMINISTRATION This Agreement will be administered by the Public Works Department. Brad Sommers, Senior Civil Engineer or his /her designee, shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator or his/her designee shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES 7.1 To assist Consultant in the execution of its responsibilities under this Agreement, City agrees to, where applicable: 7.1.1 Provide access to, and upon request of Consultant, one (1) copy of all existing' relevant information on file at City. City will provide all such existing relevant information in a timely manner so as not to cause delays in Consultant's Work schedule. 7.9.2 Provide blueprinting and other services through City's reproduction company for bid documents. Consultant will be required to coordinate the required bid documents with City's reproduction company. All other reproduction will be the responsibility of Consultant. ITERIS, INC. Page 3 8 o 31 7.1.3 Provide usable life of facilities criteria and information with regards to new facilities or facilities to be rehabilitated. 8: STANDARD OF CARS 8.9 All of the Services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the Services required by this Agreement, and that It will perform all Services in a manner commensurate with the highest professional standards. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized by one (1) or more first- class firms performing similar work under similar circumstances. 8,2 All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Consultant certifies that the Work conforms to the requirements of this Agreement; all applicable federal, state and local laws; and the highest professional standard. 8:3 Consultant represents and warrants to City that it has, shall obtain, and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8A Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. HOLD HARMLESS 9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, Volunteers and employees (collectively, the "Indemnified Parties) from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits; losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys fees, disbursements and court costs) of every hind and mature whatsoever - (individually, a Claim; collectively, "Glaims "), which may arise under this Agreement or in any manner relate (directly or indirectly) to the negligence, recklessness, or willful misconduct of the Consultant or its principals, officers, agents, employees, vendors, suppliers, subconsultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable or any or all of them. 9.2 Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the, Indemnified Parties from any Claim arising from the sole negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to iTGRIS, INC. Page 4 9 of 31 all claims and liability regardless of whether any insurance policies are applicable; The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the Work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No civil service status or other right of employment shall accrue to Contractor or its employees. Nothing in this Agreement shall be deemed to constitute approval for of Gity. Consultant shall have the responsibility for and control over the means of porforming the Work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance of the l/Vork or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City With respect to the results of the Services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with the Consultant on the Project. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Project Administrator and/or his /her duly authorized designee Informed on a regular basis regarding the status and progress of the Project, activities performed and planned; and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. .__ _ _. ITERI9, INC. Page 510 or 31 15. PIROI41BITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Si provided under this Agreement shall not be assigned, transferred a subcontracted out without the prior written approval of City. Any of the 1 be construed as an assignment: The sale, assignment, transfer or other any of the issued and outstanding capital stock of Consultant, or of the L general partner or joint venturer or syndicate member or cotenant if C( partnership or joint- venture or syndicate or cotenancy, which shall result in es to be racted or Ninq shall control of Consultant. Control means fifty percent (50 %) or more of the voting power, or twenty -five percent (26 %) or more of the assets of the corporation, partnership or joint - venture. 16. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A. Consultant shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shalt it,create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. The City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and the City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of city. 17. OWNERSHIP OF DOCUMENTS 171 Each and every report, draft, rnap, record, plan, document and other writing produced (hereinafter "Documents "), prepared or caused to be prepared by Consultant, Its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents to City upon prior written request. 97.2 Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable fo€ reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant 'is waived against Consultant and City assumes .full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. ITERIS, INC. Page 611 of 31 17.3 All Improvement and /or construction plans shall be prepared with indelible waterproof ink or electrostaticly plotted on standard twenty-four inch (24') by thirty -six inch (36) Mylar with a minimum thickness of three (3) mils. Consultant shall provide to City 'As- Built' drawings and a copy of digital Computer Aided Design and Drafting ( "CADD ") and Tagged Image File Format (.filly files of all final sheets within ninety (90) days after finalization of the Project. For more detailed requirements, a copy of the City of Newport Beach Standard Design Requirements is available from the City's Public Works Department. 18, COMPUTER DELIVERABLES CADD data delivered to City shall include the professional stamp of the engineer or architect in charge of or responsible for the Work. City agrees that Consultant shall not be liable for claims, liabilities, or losses arising out of, or connected with (a) the modification or misuse by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy or readability of CADD data due to inappropriate storage conditions or duration; or (c) any use by City, or anyone authorized by City, of CADD data for additions to this Project, for the completion of this Project by others, or for any other Project, excepting only such use as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to indemnify Consultant for damages and liability resulting from the modification or misuse of such CADD data. All original drawings shall be submitted to City in the version of AutoCAD used by the City in ,dwg file format, on a CD, and should comply with the City's digital submission requirements for improvement plans available from the City's Public Works 'department. The City will provide Consultant with City title sheets as AutoCAD file(s) in ,dwg file format, All written documents shall be transmitted to City in formats compatible with Microsoft Office andtor viewable with Adobe Acrobat. 19. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. 20. OPINION OF COST Any opinion of the construction cost prepared by Consultant represents the Cionsultant'sjudgment as a.design professional and is supplied for the general guidance of City. Since Consultant has no control over the cost of labor and material, or over competitive bidding or market conditions, Consultant does not guarantee the accuracy of such opinions as compared to consultant or contractor bids or actual cost to City. 21. INTELLECTUAL PROPERTY INDEMNITY The Consultant shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement or alleged infringement of any United States' letters patent, trademark, or copyright, including costs, contained in Consultant's Documents provided under this Agreement. ITERIS, INC. - Page '712 of 31 22. RECORDS Consultant shall keep records and invoices in connection with the Services to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement, Alf such records and invoices shall be cleanly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 23. WITHHOLDINGS City may Withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shalt not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue Work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or =his /her designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld,,' 24. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the Work accomplished by Consultant, the additional design, construction and /or restoration expense shall be borne by Consultant. Nothing in this Section is intended to limit City's rights under the law or any other sections of this Agreement. 25. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. 26. CONFLICTS OF INTEREST 26A The Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act'), which (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 26.2 If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnity and hold harmless ITERIS, INC. Page 813 of 31 City for any and all claims for damages resulting from Consultant's violation of this Section. 27, NOTICES 27A All notices, demands, requests or approvals, including any 'change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first- class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attw Farad Sommers, Senior Civil Engineer Public Works City of Newport Beach 3300 Newport Boulevard PO Sox 1768 Newport Beach, CA 92658 Phone: (949) 644 -3326 Fax: (949) 644 -3318 27.2 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at; Attn: Paul prislie ITERIS, INC. 1700 Carnegie Ave, Suite 100 Santa Ana, CA 92705 Phone: (949) 270 -9661 Fax: (949) 270 -9401 28. CLAIMS Unless a shorter time is; specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Consultant shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. Consultant's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and identified by Consultant in writing as unsettled at the time of its final request for payment. The Consultant and the City expressly agree that in addition to any claims filing requirements set forth in the Agreement, the Consultant shall be required to file any claim the Consultant may have against the City in strict conformance with the Tort Claims Act (Government Code sections 900 et seq). 29. TERMINATION 291 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are ITERIS, INC. Page 914 of 31 reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default; the non - defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof, 29.2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days prior written notice to Consultant. In the event of termination under this Section, City shall :pay Consultant for Services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in performance of this Agreement, whether in draft or final form. 30. STANDARD PROVISIONS 30.1 Compliance with all Laws. Consultant shall at its own cost and expense comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. to addition, all Work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 30,2 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shalt not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 30.3 Integrated Contract, This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 30.4 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 30.5 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 30.6 Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. ITERIS, INC. - Page 1015 of 31 30.7 Sevg[rg ft. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 30.8 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and ail matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. 30.9 Equal Opportunity -_maloyment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee of applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex„ age or any other Impermissible basis under law. 30.10 No Attorney's Foes. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorney's fees, 30.19 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. [SIGNATURES ON NEXT PAGE] ITERIS, INC. —'Page 1116of31 IN WITNESS WHEREOF, the parties have caused this Agreement to he executed on the dates written below. APPROVED AS TO FORM: CITY OF NEWPORT BEACH, GiiY A C RN Y'S OFFICE A California municipal corporation Dater . L Date: By. 1_ ----- - By; Aar n . Harp � Nancy Gardner City Attorney Mayor ATTEST: CONSULTANT: ITERIS, INC., a Delaware Date: corporation Date: By' _.._. By Leilani I. Brown Dan Gilliam City Clerk Vice President Date: By: James S. Miele Chief Financial Officer [END OF SIGNATURES Attachments: Exhibit A — Scope of Services Exhibit B -- Schedule of Billing Rates Exhibit C — Insurance Requirements F.l appstshared ltempiatoslprofessronal seivices \psa ong[near architect.dotx ITERIS, INC. Page 1217 of 31 e i Newpoid Beach Signal Moderniz atimii Phase 6A Project H} ! San Joaquin HIM foad Corridor A. PROJECT APPROACH Reis has prepared a detailed scope of work to ensure that the Traffic Signal Modernization Phase 6A project Is completed on time, within budget and to the complete satisfaction of the City. Iteris proposes to complete the design of the project (Task A) within a three-month time period; a schedule that should allow the City to capture the low construction costs. The schedule for signal timing is devised to implement signal timing plans after construction is completed. The project .approach is based on the project understanding, project issues and goals, .Iteris' depth of understanding of both ITS and Systems Engineering; and past experience working with the City of Newport Beach on the Traffic Signal Communication Master Plan and Phase I PS &E, the Traffic Signal Modernization Phase 2 and Phase 3. the Traffic Slenal Modernization Phase 4'and 7, and the Traffic Signal Modernization Phase 5 projects. (tens' approach is divided into the tasks listed below. • Task 0: Project Management • Task J.: Traffic Signal System Modernization Design(PS &E) Task 2: Traffic Signal Timing Development and Deployment • Task 3: Construction Support:` • Task A: Before and After Travel Time Studies • Task 5: On Going Maintenance and Operation This scope of worts is .based on the services Iteris provided to the City on previous design timing synchronization projects as previously noted, as well as the details of tile Master Plan specific. for Phase 6A and Input from City staff. .Additionally, being an OCTA Measure :M2- funded project, there are additional Project .Management; before and after studies, and on -going maintenance tasks that are required for this project, Iteris will work with City staff to prepare a detailed schedule as necessary to meet any project requirements and is proposing a 3 -month schedule to complete design. Note that the preparation of the signal timing plans .can .occur at any time. Iteris recommends that the Initial data collection for the signal timing effort be completed In parallel with the design field work. However, the traffic counts should be collected while school is in session (January — June or September — November), which may require an adjustment in the schedule. for Task 1 . Implementation and fine- tuning will be completed after construction of the trafficsignal system modernizations. E_ p „tastol llrcJjzi_11Wt1stra7rit3rR h[1Ya7?lrC'(uk5diale :Iteris strongly, believes that excellent . project management Is essential in the successful completion of any project. Successful completion does not only mean finishing the project, but also completing the project to the client's satisfaction within budget and on schedule. As part of Iteris' project management strategy, Mr. Paul 'Frislie will serve as the Project Manager (PM) for this project. He will be the principal contact with the City and other entities per the City's direction. As part of the Project Management task, Mr. Frislie will be available to attend regular meetings with City staff and prepare and present status reports, lie will also be available to City staff should . specific questions arise throughout the duration of the project and fat special coordination meetings to discuss the project with other stakeholders /neighboring agencies. Mr, Frislie will be supported by Mr. Scott Carlson who will serve as the Senior Advisor on this project. IT'.' S Page I 1 K s,,..,_ -.._. r 19 of 31 � h . Newpowt Beach ignall i� odernintion hose G Project Ir 1 o .Aatr Joarµunl{iUs ltuad C:uu'idx>s Iteris' FM approach has been developed through many years of experience, .and has proven effective In measuring . progress, anticipating problems, reacting quickly to changes In the requirements and maintaining schedule Integrity. This apps darn is designed with checks and balances that have resulted in an impressive track record of successful projects. Some Items that contribute to this approach are discussed briefly below. COMMUNICATION Active and open communication between the :City and Iteris is vital. Communication is essential to the successful outcome of any project €tens' primary objective is to keep the City abreasfof the developments that Impact the project. C,luALnYASSURANCE(QUALITYCONIR L. A CIC Iteris' ability to implement high - quality de€iverables is a result of the adherence to a. quality assurance program that ensures accuracy, product usability and an overall commitment to product excellence and user satisfaction. The Iteris PM ensures the team's commitment to these objectives by identifying goals at the outset of the project and monitoring the product Implementation and delivery process. Iteris strives to .improve the processes and tools used to provide high- quality products and services. aril RNAG CE Marls' quality assurance also Includes internal management reviews. Iteris upper -level management is committed to maintaining a proper environment for the successful execution of the project, providing projects with adequate resources, and monitoring the effectiveness of the project PM and the project team. Internal management conducts monthly project review meetings, reviewing the current project status against the current project schedule to ensure that projects are kept on schedule and on budget. QCTAM2 PROJECT MANAGEMENTTASKS Iteris will provide project management service to the City in fulfilling OCTA's Comprehensive Transportation Funding Programs (CTFP) requirements, which Include preparation and submission of final report and payment .application to QCTA: The report will be prepared In full compliance with the CTFP funding guidelines. We will also coordinate with OCTA staff throughout the review process until the project is approved by QCTA. Intl( <,ih!rYty7lil�(I�I Irt4�f1[ih This task will' focus on the continued citywide upgrade of the City's VMS 330 traffic signal system to tile. Cerittacs"' traffic signal system, the deployment of CC1V cameras at select intersections and upgrades (rewire, signal modifications) at select signalized intersections, all of which will be supported by Ethernet -based communications employing a combination of newfiber optic cable and existing imtsted pair cable. The Project will include a total of 12 City of Newport Beach. signalized Intersections. The fisting of project signalized intersections below includes the type of existing traffic signal controller. - (1) San Joaquin hills Road &Jamboree Road: Existing ASC /3 (2) San.Jaaquin Hills Road & Santa Cruz Drive/ Big Canyon Drive Existing ASC /3 (3) San Joaquin Hills Road & Santa Rosa Drive / Big Canyon Drive Existing ASC /3 (4) San Joaquin Bills Road & MacArthur Boulevard ExistingASC /3 (5) San Joaquin Hills Road & Sari Miguel Drive Existing ASC /3 (G) San Joaquin Hills Road & Crown Drive - Existing 820A (7) San Joaquin Hills Road & Marguerite Avenue Existing 820A (It) San Joaquin Hills. Road & Spy Crkass Nil Road Existing 820A FFEWS r_ Page i 2 an 20 of 31 welgrpon Beach Siona# Madown1watio a Phase 6A Project I�`� So-tilo ;t }7ufsliiBlsRcr,xlCvnx€iw ���, i'lttrgY4,4 (9) ..Snit Joaquin Hills Road & Newport Ridge Drive West Existing 820A (10) .Safi Joaquin Bills Road & Newpot t Ridge Drive East/ Ridge. Park Road Existing 8.20A (12) Sall Joaquin Fiiiis Road & Ne ipoi t Coast Drive Existing 820A (12) Ridge Par], {load Fire Station /Center Drive Existing 820A The Project signalized Intersections, as shown in Figure 1, represent a portion of Phase 6 of the Master Plan, The output of Task 1 Will be a detailed Plans, Specifications and Estimate (PS &E) package for the system elements summarized below. Figure 3: Project Area Map Page ( 3 IR �� 21 of 31 S t Ssf <F' t �s d 1 0 a Q4 WOOD ttop epx° Ei Tmi Y.pil M13. Gll4 ` &' � in fifl � =A4nt AtaR Ni NI Page ( 3 IR �� 21 of 31 p unwport Belch 519hrial Modernizatima Phase 6A Project San Joaquin [fill, Road Corridor T. Traffic Signal Cabinet: Replace existing traffic signal cabinet at Sari Joaquin Hills Road at Marguerite Avenue and San Joaquin Hills Road at San Miguel Drive. 2. Traffic Signal Controllers: Replace existing traffic signal controllers at six (6) existing Project signalized intersections with new City - furnished Ecanolfte ASCj3 'shelf mount traffic signal controllers in NEMA 3. CCTV Surveillance Cameras: Prepare design to Implement new CCTV cameras at two (2) signalized intersections with cameras mounted on existing traffic signal poles and matching IP encoders installed In the traffic signal controller cabinets at locations as noted below. (1) Sail Joaquin Hills Road at Marguerite Avenue (2) San Joaquin Hills Road at Newport Coast Drive 4. Communications: The Project signalized intersections east of San Miguel Drive are currently supported with twisted pair cattle. The City's existing communications will be modernized to support Ethernet communications to all it affic signal controllers along the corridor and the CCTV cameras. The upgrades will utilize the existing :infrastructure to the maximum extent.. possible.. and will Include new fiber optic cable. The details of the communications upgrades are summarized below. (1) San Joaquin Hills Road: Communication upgrades will consist of new fiber optic cable installed in existing conduit along San Joaquin Hills Road from San Miguel Driveto Newport Coast Chive. (2) Possible fiber : termination for tire Newport Coast Community Center (3) Ridge park Road: Utilize existing twisted pair cable between Newport Coast Drive and Center Drive. 5. Full intersection Rehab; Upgrade existing signalized Intersection with new traffic signal poles, signal heads, pedestrian heads, traffic signal controller cabinet and new conductors (rewire), at one signalized intersections listed below. (1) San Joaquin Hills Road & Crown Drive Task 1.1: Preliminary Deslatt and 30% Plans ; The first step In developing the PS &E package for the Traffic Signal System Modernization phase 6A project is to prepare a Prefiminai y Design Technical Memorandum that both qualifies and quantifies the project elements... Under this task heels will detail the design of the signal system modernizations, CCTV camera design, and communication infrastructure to support the overall Project. Iter€s has designed, deployed and Integrated several systems smHat -to this for the City of Newport beach and will be able to complete this effort as effiplently and effectively is possible. Based on the proposed scope of work and ions' understanding of the project, the prel[minary Design Technical Memorandum efforts wit€ focus on the Project elements as detailed previously in Task 1. Upon completion of the field surveys, Iteris'will prepare a Technical Memorandum for review by the City.. The Technical Memorandum will serve asabasis for the Detailed Design completed In Taste 21. City comments on p Page 14 22 of 31 le, f, ", Newport Beach Signal Modernization Phaso 6A Projecli �t3ss `'fx -k. 5arti3o<agcr3n ttii€:: Rnai t, +rr rldot theTechnhal Memorandum will he incorporated into the detailed design. Below Is a suminary of the efforts that will support the development of tile Preliminary Design. Traffic Signal Modernization The design of the traffic signal controller upgrades will involve the preparation of design packages for the installation of new ASC /3 traffic signal controllers in existing traffic signal controller cabinets at select locations, as detailed In Task 1. The design of the traffic: signal cabinet and controller replacements will Include an extensive field review of the existing inventory and detail necessary cabinet equipment upgrades, intersection }wing, communications interface, as well as conduit and pull boxes. Civil engineering improvements will be limited to the cabinets where it is .determined that the existing cabinets need to be replaced. This work will be detailed on combination of the 40 -scale commun €cation design plans as well as 20 -5cale Intersection plans in the case of signal rewiring and rehabs, The details of the traffic signal controller modernization, Including Ethernet communication requirements, recommended upgrades and Integration with the new traffic signal system, and other possible Intersection upgrades, will be incorporated intothe design, ... CCTV Cameros The design of the CCTV cameras will involve the Preparation of PS &E package for the Installation of new CCTV cameras at the signalized intersections as detailed in Task 1, The design will include details on all necessary .cabinet equipment .upgrades, intersection wiring and communications interface. Civil engineering hoprovementsvill be limited to the Installation of CCTV cameras on existing poles, The CCTV design will Include the plans, specifications and cost estimates for the Implementation of .CCTV cameras, and associated hardware to interface the cameras with the fiber optic communication system. The design of the CCTV camera system will be based on CCTV cameras, IP encoders and central camera control software by Cohu, Traffic Signal Communication Upgrades 'Iteris will prepare the PS &E'for the coinmtmication system. The design of the commimication system will focus on implementing an Ethernet -based communications system to support the Project traffic signal controllers and CCTV cameras, while serving as a foundation for the expansion of the communication system to other corridors and signalized intersections overtime. Tine design of the communication system will include fiber optic cable In a combination of primarily existing and select segments of new conduit, At the discretion of the City, other communication mediums can be considered. The design of the communication system will Include the use of existing conduit and pull boxes to the maximum extent possible and the installation of new conduit and pull boxes, as required, due to !lack existing. Infrastructure or the lack of spare capacity in the existing infrastructure. Design Reviews and Approvals . The Preliminary Design Memorandum will document the existing conditions, and detail the recommended design elements encompassed in the traffic signal controller upgrades, traffic signal cabinet upgrades, CCTV ITE S. Page i 5 -r -" �° 23 of 31 iii tnil �f�� � ����� � ���� f�a� � f�ua ��s �-i Phase 6A Pro ect c°`t�t C San Jeaqu lru ldllls ifoarl Corti <tur cameras, and the communication upgrades, along with a Preliminary Cost Estimate for construction. The Preliminary Design Memorandum will also include the 30% design that includes base plans and preliminary design elements that will be used to support the Preliminary Cost Estimate for constriction. The Preliminary Design Memorandum will be submitted to the City in draft form, As a cost savings measure, Iteris will conduct a review of City comments anti incorporate them Into the Detailed Design, The Preliminary Design Mornorandum will not be updated and submitted as a final document. Required Permits, Affected Agencies and Coordination Issues The installation of the field elements will be done primarily in existing conduit, .minimizing the amount of constructimr, and will be completed within City right-of-way. it is not anticipated that any permits will be required. Deliverables: Preliminary Design Memorandum ® 30% Plans and Estimates Task 1.2: Detailed Design Once the details of the project elements have been identified and agreed upon by the City in the form of City comments on the Preliminary Design Memorandum (Task 1.1), Iteris will begin the detailed design phase that will produce the go& 100% and final submittals. The plans and specifications will Include the traffic signal controller upgrades, traffic signal cabinet upgrades, CCTV cameras, wiring and other Intersection upgrades, associated communication equipment, fiber optic and twisted pair communications and infrastructure. The plans and specifications will be prepared to satisfy the requirements of the project The final PS &E will Include all necessary Improvements to be performed by a contractor for a complete .arid operational system, The final ME will be prepared based on final comments from City staff. Plans will be prepared on AuteCAD in English units for City right -of -way. Iris anticipated that detailed PS &E packages will be prepared for the following Items: • CCTV site plans at 20-scale. • Communication infrastructure, including conduit, pull boxes, etc., at 40 scale. . • Communication infrash uctme details for the Installation Of Conduit, pull boxes and splice vaults, if applicable. • Traffic signal controller, cabinets and communication hardware upgrades at 40 -scale as part of the communication plans. • Detailed communication block diagrams forfleld equipment and hardware, nodes, communication hubs _ and fiber assignments. Based on initial estimates, it is envisioned that the PS &E package will be comprised of 20 plan sheets. Typical construction detail . sheets will be prepared to support construction of items shown on the field element design plans. These sheets will covet details such as mounting configuration and hardware, and the installation of field element equipment. These sheets will also cover details such as trench configurations, pull box /spline ITEMS'- Page 11 - 24 of 31 1 Newport Beach Signal Modernization Prase 614 Project H ; bnii Jua quip l Pills Road Curl Rim vault details, risers, sweeps and bend requirements, structure crossings, splice. procedures, .arrangement of multiple field. cabinets, cabinet equipment layout and power distribution assembly, and others needed to clearly illustrate ate tile work required Iteris assumes that the City will provide the following information to suppoi t the preparation of the detailed ;design, 1. Utility contact information 1 20 -scale plans (electronically, scanned .tif files or hard copies) for the signalized intersections within the limits of the communication segments pat evious identified in this task. 3. Aerials and /orGiS files that include the communication segments previous Identified in this task. Standard Specifications The City's Traffic Signal Specification Supplemental, updated by Iteris as part of the Phase 5 project will be used to support the Phase 6A project. Design Reviews and Approvals It Is assumed that the PS &Eforthe traffic signal controller upgrades, CCTV cameras, and Communications design. `elements will be submitted as one package and that each submittal will be subject to review by the City.. - Comments from each review cycle received within the established time frames will be reviewed, discussed and incorporated into the next scheduled PS &E submittal. Signature blocks for City will be added to the plans as appropriate. Iteris will meet with the City at each review to discuss the design and address comments. Comments received by the utilities and third party entities will be Incorporated into subsequent submittals. Applicable Standards Design plans will be prepared in accordance with applicable, Caltraris or Newport teach standards, including Caltrans 2010 standards, Pubic Works Construction (2003) and City standards. Symbols and legends will he compiled based on discussions with the City and presented for approval before commencing with detailed design. NTCIP standards and open architecture standards will be identified and followed when possible. Estimates , Construction cost estimates will be submitted with the plan submittal at each submittal. For the final submittal, a detailed breakdown by project component will be included in the Bid Summary. Deliverables: 0 90% PS &E .100 %:PS &E Final (Mylar) PS &E s Final PS &E on CD or DVD ITE S' Pagel 7 25 of 31 Newport rJe ach Signal ode € ization Pulse GA Project fe3ar`t" r, S[ur Joaquin l Illls Road Ccnn idur iteris will prepare the weekday signal timing plans as detailed In the subtasks presented in Task 2 signalized intersections listed below. (1) :San Joaquin Hills Road & Jamboree Road (2) Sail Joaquin Hills Road & Santa Cruz Drive / Big Canyon Drive d or all Project (3) San loaqum Hills Roa & Santa Rosa Drive I Big Canyon Drive - (4) San Joaquin Mills Road & MacArthur Boulevard (5) San Joaquin Hills Road & San Miguel Drive (6) San Joaquin Hills Road & Crown Drive (7) San Joaquin Hills Road & Marguerite Avenue (8) San Joaquin Hills Road & Spy Glass Hill Road (9) San Joaquin iilils Road & Newport Ridge Drive West (10) San Joaquin Hills Road & Newport Ridge: Drive East j Ridge Park Road (11) ... San Joaquin Hills Road & Newport CoastDrive One element of this task will be to determine the grouping of the Phase 6A signalized Intersections for coordination, ,including :where coordination between signalized intersections does not make sense due to spacing, traffic patterns, etc. Based oil discussions with City staff and iteris' previous projects for crossing corridors (Jamboree Road and MacArthur Boulevard), there may be a need to update coordination plans along MacArthur Boulevard to maintain a similar cycle length throughout the stretch ofSan Joaquin Hills Road. Task 2.1: field Rev €ew This sub -task involves conducting field reviews of the intersections to ensure a thorough understanding of current traffic operations conditions.. The field review will support the signal dining analysis. Initial information will be obtained from Rants' files based qn previous work completed for the City of Newport Beach and additional verification will be completed through field reviews. The data that will be collected includes: physical Intersection geometry, lane assignments, posted speed limits, crosswalk lengths, turn bay lengths, turn restrictions, Intersection signing, vehicle pedestrian displays, pedestrian push buttons, and the condition of the existing controller cabinet and stub Lip conduit, Deliverables Field Review Technical Memorandum TTasl5 -2,2: Data Collection The focus of tills task is to collect the necessary information to thoroughlyzmderstand existing traffic conditions and facilitate the analysis of optimized signal timing plans. 7-Day Averaee Dallv Traffic tADTI Counts l of is wilt conduct 7-day ADT counts at up to six (6) key locations along the Project corridors. This data will be utilized to better understand the peaking characteristics of project corridors, 'Hie results of the 7 -day ADT counts will also be used to determine. the 2 -hour peak periods in which the turning movement counts will be conducted during the AM, midday and I'M peaks. In addition, ADT counts will be utilized to Identify the need for additional coordination patterns. 1gg T- IS Papels r 26 o €31 R # Newpoirt Roach 599nag Modernixgitiolli Phase 6A Project Satr Joaquin iSlils Road Col ridai II iV*. Turnine Movement Counts Upon the completion of the ADT count collection and activities; AM, midday and PM peak period turning movement counts will be conducted at all Project signalized intersections. Turning movement counts will be conducted at 2-hour AM, midday, Arid PM peak periods. No weekend turning moving counts will he conducted. Deliverable: Traffic Counts Technical Merrier andunn. Sk 2.3: Si mil Timine Ontunizatiori As part of this subtask, Iteris will evaluate the existing timing operation, update the existing Synchro model (developed by Iteris as part of the 2003 Traffic Flow Optimization project and updated as part of the Phase:!, Phase 2 & 3, Phase 4 & 7,. and Phase 5 projects), and perform signal tinning analysis to determine the most ideal signal timing plans for various volume patterns, This analysis will be conducted for weekday AM, midday and PM peak periods for the Phase 6A Project intersections. This will include the development of the optimal cycle icngth, coordination timing, phasing order, split timing, vehicle (yellow and all red) timings, pedestrian (walk and :don't walk) timings, and time -of -day start and stop Intervals for each timing plan identified. Iteris will also review potential Impacts on the cycle lengths due to the updates to the bicycle timing requirements included in the latest California Manual on Uniform Control Devices (CA MUTCD). Actuated Settings Analysis. As part of this sub task, Iteris will review actuated settings for each Phase GA study intersection to not only ensure that the existing data from the 820/820A traffic signal contr oilers are transferred properly to the new ASC /3 .controllers, but also to identify opportunities to enhance safety and to minimize delay during non- _ coordinated periods. The analysis shall include, but not be limited to, review of minimum green settings; yellow change . and red clearance Interval times (to ensure that they meet the newly accepted 2012 CA MUTCD); pedestrian timing; bicycle timing; gap, extension and reduction settings; and phase sequence. Recommendations will be forwarded to the City of Newport Beach staff for approval. Coordinated Settings Analysis - iteiis staff developed an extensive Synchro network of the City of Newport Beach as part of rust projects completed by Iteris. That netwnik w,lit be used as a base network for this project to save the City funds and .assist in conducting this project as ,efficiently as possible. The new project Intersections will be revised accordingly based on the field review, new controllers and any revisions In Urning setting values listed (as described in the previous sections). The following sub -tasks will develop gptimum'signal timing plans for the time periods identified to benefit from the provision of coordinated sigma( operation. It is proposed that once the initial signal cycle lengths and subsystems have been completed, meetings be held with City staff to discuss they effects on existing crossing arterials. Upon approval of these initial settings, more detailed analysis (Le, split . tiriings, offsets, etc) will be conducted. Cycle Length Analysis: The initial step in the analysis process will be to determine the minimum cycle length, the critical intersection cycle length, the signal groupings /subsystems and the cycle lengths for the Signal graupings /subsystems. These elements are summarized below. ITE S panne (e 27 of 31 ";mpon Recce Signal Modor ization Phase 6A Project kcst > `nail Joaquin dills k"ad Corridor i,t cL +Fnk�+" 1. Minlm•rim Cvcle Len It,, Depending on the level of pedestrian activity, the need to accommodate pedestrian timings at each intersection will be a key element in determining lire Cycle length and fhru movement splits. As {cart of the minimum cycle length analysis, the pedestrian volumes will fie studied and minimum cycle lengths will be developed, Some of the assumptions that will be used in developing the minimum cycle lengths include:. n Minimum thru split with pedestrian timing = . Walk + flashing Don't Walk +Yellow 4 All Red Minimum left turn split (If protected left turn movement) - Merhounl green time + Yellow +All Red It should be rioted that the vehicular (yellow and all red time) clearance times will be based on the minimum values dictated by the latest California MUTCD. 2. Critical intersection Cycle Length: At intersections with the highest volume /capacity . ratio and a high number of pedestrian and bicycle activity (critical intersection) a detailed cycle length analysis will be conducted. The theory behind this analysis Is that the critical intersections drive the operation of the roadway segment or sub- system of Intersections and it is Ivey to first study them. In conducting the cycle length analysis at these critical intersections, the following factors will be taken Into consideration: cycle length required to serve pedestrian and vehicular demand; intersection turning movement volumes; individgai Intersection delay and level of service; and approach delay per movement for each intersection In order to provide an efficient flow of traffic, It is important to provide a cycle length that would provide sufficient green time to be able to serve all movements. However, high cycle lengths typically cause increased delay for side street approaches and /or protected only left turn movements. The optimum cycle . length will be the merging of all the above factors into one value. 3. Shgnal GroupingsZSubsyste.tn A sub system ewduation will be conducted following the critical intersection cycle length analysis. Reasons for grouping intersections together will ben travel time between Intersections (this captures the proximity of intersections to each other); storage capacity between intersections; slinnilar traffic characteristics between Intersections; coordinated crossing arterials; cycle lengths of critical intersections; cycle lengths of major . crossing corridors; intersections with similar cycle lengths; traffic platoons, and traffic volumes. -A coordination subsystem or sub -area comprises a group of signals within a traffic signal system that have similar characteristics and are located adjacent to each other. The major objective in selecting a group of signals and designing a coordination subsystem Is to allow for the effective coordination of as many traffic signals as .possible within subsystems. With the successful Implementation of proper `geographical subsystems and tinning plans, dispersed vehicles can be joined together to form vehicle platoons which will aid In smoother traffic flow while maintaining rather uniform speeds. Once the decision to form subsystems has been completed, the next step is to decide which type of subsystem to fern }. 2 sane/ GrouPInglSt +hsyste 'Cede Length, System wide coordination would be accomplished by using a similar cycle length Throughout the system or grouping of intersections. Upon the development of the optimal cycle lengths for critical Intersections, the minimum cycle lengths . based on pedestrian activity, and corridor or sun- system of corridors, the optimum cycle length for each study period will be developed. This analysis could result in operating some of the Intersections with a half - cycle. - ITE e Page 1 10�, , y 28 of 31 ;, ktsyWt'o,, w Sao Joaquin i fills Road Cordiiw (r ?t,-04rvae:d Phase Splits Sequence. and Coordination Analysis: Using Synchro and Iteris' signal timing expertise, the final. step In the analysis process will be to calculate the optimum signal timing splits that will provide sufficient green time to adequately serve the vehicle demand, in addition, the phase order and the offsets will be optimized to provide the most efficient coordination with the widest bandwidth and least delay. in developing the signal timing splits and phase sequences, it will also be Important to keep In mind the special needs of each individual intersection along the corridor. The green time that will be developed will also be dependent on transit and pedestrian activities. Development of Timing Sheets 'Traffic signal timing plans for identified periods will be developed from the above-mentioned process, The new timing plans will be submitted to City staff for their review and approval, Timing plans in Synchro printout formats will accompany the brief technical memorandum presented to the City-for review, The format will be easily Integrated into the Centrocs" traffic management system and the appropriate signal controller (ASC /3- NEMA), to be performed as part of another task. Modifications will be made to the memo and new timing plans based on the City's comments and time -Space diagrams will be presented...SimTraffic micro simulation tool will be used to illustrate the proposed signal timing plans. Task 2.4: Signal Timing Implementation and Fine - Timing As part of this subtask, Iteris will implement and fine-tune the City approved timing plans, including the new approved actuated settings and hours of operation. Controller Setting Deployment Iteris will coordinate the activities of this task with Econolite and City staff to ensure the most efficient deployment . procedure is followed. it is envisioned that Econolite will configure the Phase 6A :traffic signal. controllers with basic signal timing parameters for initial operations. From the TMC, Iteris will program the Project traffic signal controllers with the coordinated signal timing plans developed for Task 2. In addition to entering the Phase 6A coordination parameters, Iteris will also provide optimized values for the other "non - coordination" -based settings. These values will be based on the city wide standards' developed by Iteris as part of the previous project activities, most recently the Phase 5 project. If the City reconfigure its current detection settings at any of the Project Intersections, Iteris will coordinate with Econolite to make sure the new settings are input Into the new controllers. Signal Timing Fine-tuning Although modern optimization software produces excellent coordination .plans, observation and fine tuning of the plans under field conditions are crucial to achieving the hest possible coordinated flows along the corridor. Once the Phase 6A proposed signal timing plans have been Implemented, Itei is staff will conduct field reviews after the deployment of the timing plans. The intent of this task is to observe the efficiency of the new signal .timing plans. Special attention will he given in regard to the interaction of cross - corridors and existing coordinated crossing arterials (Jamboree Road, MacArthur Boulevard, and San Miguel Drive), and minor streets, When developing optima ri signal timing plans, In addition to providing the widest green bandwidth along the coordinated corridors, it is important to observe the vehicle delays and queuing on the minor movements during .the field fine - tuning exercise. Upon completion of the field fine - tuning, Iteris will develop signal timing sheets and deliver final timing plan sheets to the City for their records and use, ITE a rate 111 :. 29 of 31 ' Newport Reach Signal Atiodemizatiota Phase 6A Project �t9 � `: San Joaquin Mils Road Cturidor • G%G'I7VEYUbit'Sl Technical memcuindum summarizing proposed cycle length, splits and offsets (including time -space diagrams) • Electronic Synchro 6.0 data files used in analysis • Implementation ready timing sheets in appropriate format • Field implementation of optimized traffic signal plans, including all required fine - tuning • Technical memarnndum documenting the signal timing Implementation and fine - tuning j i {} tit, ='d ffJattt 3.9dyri4lei' In support afthis task, hells will serve as an extension of City staff to provide construction support. Iteris staff]]. will be available to supporttho activities listed below. _ 3. Attendance at Pre - Construction Meeting 2, Assistance with Bid Process, Selection and Award 3. Communicating through City . staff, respond via phone and email to requests for Information by Contractor or Citystaff 4. Support approval process of submittals by Contractor S. On -site construction support 6. Preparation of Mylar record drawings based on Contractor red -line As, guilts drawings Deliverables: Status Meeting Notes ( a Mylar.Record Drawings 1 {let f1=% ttrtrt `t§na- iJliine +tliiair�V Yt&s Iteris will perform 'before' and 'after' travel time studies using Tru- Traffic software, a CPS unit, and the floating car method. All travel time 'runs' will be accompanied by a video recording that will be submitted electronically. - A minimum of four rusts will be, conducted in each direction to obtain a statistically valid estimation. The travel time studies will be conducted during the time periods identified for coordinated traffic signal timing operation. For an accurate comparison of the 'before' and'after'travef time runs, it is anticipated that the studies will not be conducted until a weelt before the implementation and a week after the fine- tuning of the newtiming plans. Measures of effectiveness (MOE) will be compiled from Tru- Traffic field data as well as from the existing conditions. Sypchro models. The data will be used to evaluate the effects of the Synchronization plays Improvements, The MOE's will include OCTA's established Corridor Synchronization Performance Index (CSPI) metrics such as average speed, number of stops per mile, and green light to red light ratio A description of the CSPI criteria Is pt esented below in Table 1. fteris will also Include additional metrics, such as average travel time, average delay, number of total stops, fuel consumption, and vehicle . pollutant and greenhouse gas emissions, Iteris will submit all travel time study data for review by City staff, Page 112 30 of 31 s { Description 4sg 6 i Newport Beach Signal Modernization a�„ b» GA Project ' I"��.' San loaqu1t1 Llills Road Corridor Signal Synchronization With favorable progression and travel speeds along the corridor. Vehicles get >= 80 Table l: OCTA's CSPI Scoring Criteria PerformanceLevel Description CSPIScore Very Good Operations With very few numbers of stops at signalized intersections occurring. Signal Synchronization With favorable progression and travel speeds along the corridor. Vehicles get >= 80 C)0(1) 0 C) through most of signalized intersections without stopping. Corridor has very good signal synchronization. Good _ Operations with few numbers of stops at signalized intersections occurring with Signal Synchronization good Progression and travel speeds along the corridor. Vehicles get through >= 70 to 80 0O0 many signalized Intersections without stopping. Corridor has good signal - .synchronization. Average Operations with average numbers of stops at signalized Intersections occurring Signal Synchronization with fair progression and travel speeds . along the corridor. Vehicles get through . r— 60 to 70 (,r�3 C) ,. above average numbers of signalized intersections without stopping. Corridor has an above average level signal synchronization. _ Operations with many numbers of stops at signalized Intersections occurring Below Average . with limited progression and slower than desired travel speeds. Many vehicles Signal Synchronization experience delay and vehicles get through fewer numbers of signalized > =50tob0 CvC intersections without stopping than expected. Corridor has a below average level signal synchronization. Needs Improvement Operations with delays and numbers of stops unacceptable to most drivers to the Signal occurring with oversaturated conditions, poor progression, and low travel Synchronization speeds. Most vehicles experience high delay and low travel speeds, and vehicles <50 C7 get through very few numbers of signalized intersections without stopping. .Corridor needs improvement to the signal synchronizatlon. Source: OCTA, 2015 A travel time study memorandum specifying the 'before' and 'after` travel time studies with reference to the Measure of Effectiveness elements. Absolute and percent differences will be compared for the entire corridor and Icey segments by direction and time period. 'Deliverables•. o Travel Time Study Comparison Memorandum and Project Report tt I�; r=r, ioaauict nil ft�;iiaft lei IrroL.tirtiY I(oaa) IrrBhlalol� To account for any changes in traffic patterns that may occur following the implementation and fine - pining tasks, Iteris will provide Post - implementation supportte the City on a monthly basis. This task will include: 1. Monitor the coordinated timings and assist the City in maintaining coordinated timing plans.. 2. Drive the length of the project corridor during all designated timing plan hours on a monthly basis and make adjustments as necessary. 3, Perform field observations / investigations during all peak periods and adjust signal timing parameters when long queues or delays are reported by local agencies or residents.. 4. Observe traffic conditions during all peak periods and adjust signal tiering parameters when there are changes in roadway geometry or lane configuration. S. Design and Implement special signal timing during major planned events that will severely impact traffic signal operations (e.g. lane closure during planned constructions), ITE R Vase 113 31 of 31