HomeMy WebLinkAbout08 - Shorecliff Road Catch Basin NOC— CITY OF
NEWPORT BEACH
City Council Staff Report Agenda Item No. 8
September 10, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949- 644 -3311, dawebb @newportbeachca.gov
PREPARED BY: Bob Stein, AssistanliCity Engineer
APPROVED:
TITLE: ShoWcliff Road Catch Basin Modification, Reef Point Biofiltration
System, Los Trancos Creek Maintenance — Notice of Completion of
Contract 5287
ABSTRACT:
On April 9, 2013, City Council awarded Contract No. 5287, Shorecliff Road Catch Basin
Modification, Reef Point Biofltration System, Los Trancos Creek Maintenance to Ted
Enterprises, Inc. for a total contract cost of $265,691.00 plus a 10% allowance for
contingencies. The required work is now complete and staff requests City Council
acceptance and close out of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project.
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
3. Release the Faithful Performance Bond one year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Newport Coast ASBS Protection Program 7255- C5002006 229,500.00
Newport Coast ASBS Protection Program 7014- C5002006 27,442.50
Total: $256,942.50
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Shorecliff Road Catch Basin Modification, Reef Point Biofiltration System, Los Trancos
Creek Maintenance — Notice of Completion of Contract 5287
September 10, 2013
Page 2
DISCUSSION:
Overall Contract Cost /Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$241,691.00
$256,942.50
10% or less
+6.3%
6.3%
0.0%
Allowed Contract Time (days)
50
Actual Time
0
Under(-) or Over ( +)
The contract has now been completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount: $241,691.00
Actual cost of bid items constructed: $249,142.50
Total change orders:
Final contract cost:
$ 7,800.00
$256,942.50
The work necessary for completion of this water quality improvement contract consisted of
constructing a catch basin biofiltration screen and infiltration gallery at the Shorecliff Road
site, constructing three infiltration galleries at the Reef Point site, and refurbishing and
replanting the ponds at the mouth of Los Trancos Creek.
The final construction contract cost was approximately 6.3 percent above the original bid
amount. Approximately half the additional cost was associated with slightly higher quantities
of bid items, while the other half was due to minor changes made to facilitate construction.
A summary of the project schedule is as follows:
Estimated Completion Date per 2012 Baseline Schedule August 8, 2013
Project Awarded for Construction April 9, 2013
Contract Completion Date with Approved Extensions July 3, 2013
Actual Substantial Construction Completion Date July 3, 2013
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301 (minor alteration of existing public structures, facilities
or topography involving negligible expansion of use). This exemption covers the minor
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Shorecliff Road Catch Basin Modification, Reef Point Biofiltration System, Los Trancos
Creek Maintenance — Notice of Completion of Contract 5287
September 10, 2013
Page 3
alteration of existing public facilities with negligible expansion of the facilities in areas that
are not environmentally sensitive.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item). In addition, the City Clerk will be filing
a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications.
Submitted by:
David J,/e-
bb
Public Works Director
Attachment: A. Project Location Map
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DATE: 03/20/13
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DATE: 03/20/13 LOS TRANCOS CREEK
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CITY OF NEWPORT BEACH
DEPARTMENT OF PUBLIC WORKS
3300 NEWPORT BEACH BLVD.
NEWPORT BEACH, CA 92663
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