HomeMy WebLinkAbout96-15 - Destruction of Records - Record Retention PolicyRESOLUTION NO. 96 -15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH AUTHORIZING DESTRUCTION
OF CERTAIN RECORDS MAINTAINED BY THE RISK
MANAGEMENT DIVISION OF ADMINISTRATIVE
SERVICES, AND ADOPTION OF A RISK
MANAGEMENT, ADMINISTRATIVE SERVICES
DEPARTMENT RECORD RETENTION POLICY.
• WHEREAS, the Risk Manager has researched and inventoried certain stored
documents maintained by the Risk Management Divsion of the Administrative Services
Department, and determined that many documents no longer serve a useful purpose, and are
no longer required; and
WHEREAS, the Risk Manager has requested that the records described on attached
Schedule A be authorized for destruction; and
WHEREAS, the Risk Manager has requested that the City Council of the City of
Newport Beach approve the Records' Retention Policy attached hereto as Schedule B; and
WHEREAS, the City Attorney has provided his written consent to the destruction of
the records described in Schedule B.
NOW, THEREFORE, the City Council of the City of Newport Beach hereby
resolves as follows:
1. The Risk Manager is authorized to destroy all City records, documents,
instruments, books, or other documents under his/her charge as described and listed in
Schedule A, attached hereto, and incorporated herein by reference;
2. The Risk Management Records' Retention Policy, attached hereto as
Schedule B, is hereby approved and adopted;
3. The destruction of all records pursuant to the Risk Management Records'
Retention Policy shall be done in accordance with the law.
ADOPTED this 12th day of February -11996.
Mayor
ATTEST:
m ,
City Clerk
1 1
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SCHEDULE A
Schedule of Records to be destroyed
• Closed General Liability Claims
Closed Workers Compensation Claims
Prior to Jan 1990
Prior to Jan 1990
SCHEDULE B
Proposed City Guidelines for Retention of Risk Management Records
Closed General Liability Claims
5 years
• Closed Workers Compensation Claims 5 years