HomeMy WebLinkAbout2006-104 - Records Retention Schedule & Authorizing Destruction of Certain City RecordsRESOLUTION NO. 2006- 104
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF NEWPORT BEACH, CALIFORNIA, ADOPTING REVISED
RECORDS RETENTION SCHEDULE AND AUTHORIZING
DESTRUCTION OF CERTAIN CITY RECORDS
WHEREAS, the maintenance of numerous records is expensive; slows document
retrieval, and is not necessary after a certain period of time for the effective and efficient
operation of the government of the City of Newport Beach; and
WHEREAS, Section 34090 of the Government Code of the State of California provides a
procedure whereby any City record which has served its purpose and is no longer required may
be destroyed; and
WHEREAS, the State of California has adopted guidelines for retention period for
various government records; and
WHEREAS, the City of Newport Beach adopted records retention schedules for each
department on August 12, 2003; and
WHEREAS, the City of Newport Beach finds the need to update the schedules to reflect
new laws and changing operational requirements.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH
DOES RESOLVE AS FOLLOWS:
Section 1. The records of the City of Newport Beach, as set forth in the Records
Retention Schedule Exhibit A, attached hereto and incorporated herein by: this reference, are
hereby authorized to be destroyed as provided by Section 34090 at seq. of the Government
Code of the State of California and In accordance with the provision of said schedule upon the
request of the Department and with the consent in writing of the Department Directors, without
further action by the City Council of the City of Newport Beach.
Section 2. The term "records" as used herein shall include documents, instructions,
books, microforms, electronic files, magnetic tape, optical media, or papers; as defined by the
California Public Records Act.
Section 3. The attached records retention schedules are adopted in their updated form,
and supersede any previously adopted records retention schedules.
Section 4. The City Clerk shall certify to the passage and adoption of this resolution
and enter it into the book of original resolutions.
Section 5. This resolution shall become effective immediately upon its passage and
adoption.
PASSED, APPROVED AND ADOPTED on this 12"' day of December 2006.
MAYOR
ATTEST:
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CITY CLERK
EXHIBIT A
RECORDS RETENTION SCHEDULES
Not Attached.
Contents protected by copyright laws.
Available in the City Clerk's office for review only.
STATE OF CALIFORNIA }
COUNTY OF ORANGE } as.
CITY OF NEWPORT BEACH }
I, LaVonne M. Harkless, City Clerk of the City of Newport Beach, California, do
hereby certify that the whole number of members of the City Council is seven; that the foregoing
resolution, being Resolution No. 2006 -104 was duly and regularly introduced before and adopted by
the City Council of said City at a regular meeting of said Council, duly and regularly held on the
12th day of December 2006, and that the same was so passed and adopted by the following vote, to
wit:
Ayes: Henn, Curry, Selich, Webb, Daigle, Gardner, Mayor.Rosansky
Noes: None
Absent: None
Abstain: None
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the
official seal of said City this 13th day of December 2006.
de City Clerk Q Newport Beach, California
(Seal)