Loading...
HomeMy WebLinkAbout2011-32 - Special Events Advisory CommitteeRESOLUTION NO. 2011-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH CHANGING THE MEMBERSHIP AND RESPONSIBILITIES OF THE SPECIAL EVENTS ADVISORY COMMITTEE. WHEREAS, the City Council receives many proposals for City financial or in -kind support of special events from community organizations; and WHEREAS, the City of Newport Beach has adopted a new and equitable administrative process for supporting special events that provides an opportunity for all event organizers to request support and have their applications evaluated at the same time and by the same set of criteria; and WHEREAS, this new process calls for the Special Events Advisory Committee's responsibilities to be expanded and for the committee to review all applications for support, no matter the level of funding or in -kind services requested; and WHEREAS, the recent realignment of the City's boards, committees and commissions has created a need to amend the membership of the Special Events Advisory Committee; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Newport Beach hereby amends the membership and responsibilities of the Special Events Advisory Committee as described in the attachment to this Resolution. ADOPTED this 12'x' day of April, 2011. MAYOR OII 0�i SPECIAL EVENTS ADVISORY COMMITTEE AUTHORIZATION: Established by Resolution No. 2009 -22, adopted on May 12, 2009. Membership and responsibilities amended by Resolution No. 2011- 32 adopted on April 12, 2011. TERM: Indefinite. MEMBERSHIP: The Committee shall consist of seven (7) persons appointed by the Mayor from applications received and from recommendations provided by the Visit Newport Beach:eein the Chambers of Commerce, Restaurant Association, Film Festival, charitable groups, and other groups with an interest in special events in Newport Beach. The members should be professionals with experience in event organization and promotiionj7 marketing including advertising, public relations, web marketing and brand development; a '�aiiand should possess an understanding of the Newport Beach visitor base and the City's infrastructure and resources to support special events. Experience working with charitable or civic organizations is encouraged but not required. Members need not be residents of Newport Beach. One committee member will be a representative of the Newport Beach Gen fe.., nce and v:..:,er-s n.._,,.. _Visit Newport Beachfem. The Committee will be provided organization and staff support by the City_ The City's Police Departinent Recreation & Senior Services Department and Public Works Department will assign staff members to serve the committee in an advisory, non - voting capacity as needed. and the r e ftf„_,,Ree and Committee will meet as needed, and all meetings will be noticed and open to the public. Committee members may not participate in the evaluation of a request made by an organization of which they are a member or by which they are employed or have been employed or compensated in any manner in the past two years. The Mayor shall name the Chairperson of the Committee from the list of approved members. The Chairman shall then organize the Committee as necessary to accomplish the assigned functions and duties. Committee appointees may be replaced after three (3) consecutive unexcused absences from Committee meetings. All members shall serve at the pleasure of the City Council. MISSION: The Committee's mission is to develop criteria to be used in evaluating special events and to evaluate special event requests for City support. PURPOSE & A. To recommend to the City Council criteria to be used RESPONSIBILITIES: in evaluating €x h4i-p requests for City support of an event. Criteria may include civic pride, building of the Newport Beach brand, financial return on investment through participant spending, community benefit, etc. B. To use the established criteria to evaluate the benefits, tangible and intangible, of special events and provide the City Council with professional advice on special events reviewed by the Committee. Special events qualifying for Committee evaluation will include those that have submitted an aoulication by the deadline and are requesting City support of mere than enn nnn -in some combinations of cash, in -kind services or fee waivers. C. To assist in the createion of a Citywide "Master Calendar of Special Events" and to provide advice on event coordination throughout the City so that event organizers, City businesses, residents and visitors can derive maximum benefit and minimum impact from such events in terms of economics, mobility, timing and effectiveness. D. The Committee will be purely advisory in nature, and will not make determinations as to the approval of any special event. That responsibility rests exclusively with the City Council. SPECIAL EVENTS ADVISORY COMMITTEE AUTHORIZATION: Established by Resolution No. 2009 -22, adopted on May 12, 2009. Membership and responsibilities amended by Resolution No. 2011 -32 adopted on April 12, 2011. TERM: Indefinite. MEMBERSHIP: The Committee shall consist of seven (7) persons appointed by the Mayor from applications received and from recommendations provided by the Visit Newport Beach.com, Chambers of Commerce, Restaurant Association, Film Festival, charitable groups, and other groups with an interest in special events in Newport Beach. The members should be professionals with experience in event organization and promotion; marketing including advertising, public relations, web marketing and brand development; and should possess an understanding of the Newport Beach visitor base and the City's infrastructure and resources to support special events. Experience working with charitable or civic organizations is encouraged but not required. Members need not be residents of Newport Beach. One committee member will be a representative of Visit Newport Beach.com. The Committee will be provided organization and staff support by the City. The City's Police Department, Recreation & Senior Services Department and Public Works Department will assign staff members to serve the committee on in an advisory, non - voting capacity as needed. The Committee will meet as needed, and all meetings will be noticed and open to the public. Committee members may not participate in the evaluation of a request made by an organization of which they are a member or by which they are employed or have been employed or compensated in any manner in the past two years. The Mayor shall name the Chairperson of the Committee from the list of approved members. The Chairperson shall then organize the Committee as necessary to accomplish the assigned functions and duties. Committee appointees may be replaced after three (3) consecutive unexcused absences from Committee meetings. All members shall serve at the pleasure of the City Council. MISSION: The Committee's mission is to develop criteria to be used in evaluating special events and to evaluate special event requests for City support. PURPOSE & A. To recommend to the City Council criteria to be used RESPONSIBILITIES: in evaluating requests for City support of an event. Criteria may include civic pride, building of the Newport Beach brand, financial return on investment through participant spending, community benefit, etc. B. To use the established criteria to evaluate the benefits, tangible and intangible, of special events and provide the City Council with professional advice on special events reviewed by the Committee. Special events qualifying for Committee evaluation will include those that have submitted an application by the deadline and are requesting City support in some combinations of cash, in -kind services or fee waivers. C. To assist in the creation of a City-wide "Master Calendar of Special Events" and to provide advice on event coordination throughout the City so that event organizers, City businesses, residents and visitors can derive maximum benefit and minimum impact from such events in terms of economics, mobility, timing and effectiveness. D. The Committee will be purely advisory in nature, and will not make determinations as to the approval of any special event. That responsibility rests exclusively with the City Council. STATE OF CALIFORNIA } COUNTY OF ORANGE } as. CITY OF NEWPORT BEACH } I, Leilani I. Brown, City Clerk of the City of Newport Beach, California, do hereby certify that the whole number of members of the City Council is seven; that the foregoing resolution, being Resolution No. 2011 -32 was duly and regularly introduced before and adopted by the City Council of said City at a regular meeting of said Council, duly and regularly held on the 12th day of April, 2011, and that the same was so passed and adopted by the following vote, to wit: Ayes: Hill, Rosansky, Gardner, Selich, Curry, Daigle, Mayor Henn Noes: None Absent: None Abstain: None IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of said City this 13th day of April, 2011. Wl� . - N*--� City Clerk Newport Beach, California (Seal)