HomeMy WebLinkAbout2011-32 - Special Events Advisory CommitteeRESOLUTION NO. 2011-32
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH CHANGING THE MEMBERSHIP AND
RESPONSIBILITIES OF THE SPECIAL EVENTS ADVISORY
COMMITTEE.
WHEREAS, the City Council receives many proposals for City financial or in -kind
support of special events from community organizations; and
WHEREAS, the City of Newport Beach has adopted a new and equitable administrative
process for supporting special events that provides an opportunity for all event organizers to
request support and have their applications evaluated at the same time and by the same set of
criteria; and
WHEREAS, this new process calls for the Special Events Advisory Committee's
responsibilities to be expanded and for the committee to review all applications for support, no
matter the level of funding or in -kind services requested; and
WHEREAS, the recent realignment of the City's boards, committees and commissions
has created a need to amend the membership of the Special Events Advisory Committee;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Newport
Beach hereby amends the membership and responsibilities of the Special Events Advisory
Committee as described in the attachment to this Resolution.
ADOPTED this 12'x' day of April, 2011.
MAYOR
OII 0�i
SPECIAL EVENTS ADVISORY COMMITTEE
AUTHORIZATION: Established by Resolution No. 2009 -22, adopted on May 12,
2009. Membership and responsibilities amended by
Resolution No. 2011- 32 adopted on April 12, 2011.
TERM: Indefinite.
MEMBERSHIP: The Committee shall consist of seven (7) persons appointed by
the Mayor from applications received and from
recommendations provided by the
Visit Newport
Beach:eein the Chambers of Commerce, Restaurant
Association, Film Festival, charitable groups, and other
groups with an interest in special events in Newport Beach.
The members should be professionals with experience in
event organization and promotiionj7 marketing including
advertising, public relations, web marketing and brand
development; a '�aiiand should possess an
understanding of the Newport Beach visitor base and the
City's infrastructure and resources to support special events.
Experience working with charitable or civic organizations is
encouraged but not required. Members need not be residents
of Newport Beach.
One committee member will be a representative of the
Newport Beach Gen fe.., nce and v:..:,er-s n.._,,.. _Visit Newport
Beachfem.
The Committee will be provided organization and staff
support by the City_ The City's Police Departinent Recreation
& Senior Services Department and Public Works Department
will assign staff members to serve the committee in an
advisory, non - voting capacity as needed. and the r e ftf„_,,Ree
and
Committee will meet as needed, and all meetings will be
noticed and open to the public.
Committee members may not participate in the evaluation of
a request made by an organization of which they are a
member or by which they are employed or have been
employed or compensated in any manner in the past two
years.
The Mayor shall name the Chairperson of the Committee from
the list of approved members. The Chairman shall then
organize the Committee as necessary to accomplish the
assigned functions and duties. Committee appointees may be
replaced after three (3) consecutive unexcused absences from
Committee meetings. All members shall serve at the pleasure
of the City Council.
MISSION: The Committee's mission is to develop criteria to be used in
evaluating special events and to evaluate special event
requests for City support.
PURPOSE & A. To recommend to the City Council criteria to be used
RESPONSIBILITIES: in evaluating €x h4i-p requests for City support of an
event. Criteria may include civic pride, building of the
Newport Beach brand, financial return on investment
through participant spending, community benefit, etc.
B. To use the established criteria to evaluate the benefits,
tangible and intangible, of special events and provide
the City Council with professional advice on special
events reviewed by the Committee. Special events
qualifying for Committee evaluation will include those
that have submitted an aoulication by the deadline and
are requesting City support of mere than enn nnn -in
some combinations of cash, in -kind services or fee
waivers.
C. To assist in the createion of a Citywide "Master
Calendar of Special Events" and to provide advice on
event coordination throughout the City so that event
organizers, City businesses, residents and visitors can
derive maximum benefit and minimum impact from
such events in terms of economics, mobility, timing
and effectiveness.
D. The Committee will be purely advisory in nature, and
will not make determinations as to the approval of any
special event. That responsibility rests exclusively with
the City Council.
SPECIAL EVENTS ADVISORY COMMITTEE
AUTHORIZATION: Established by Resolution No. 2009 -22, adopted on May 12,
2009. Membership and responsibilities amended by
Resolution No. 2011 -32 adopted on April 12, 2011.
TERM: Indefinite.
MEMBERSHIP: The Committee shall consist of seven (7) persons appointed by
the Mayor from applications received and from
recommendations provided by the Visit Newport Beach.com,
Chambers of Commerce, Restaurant Association, Film
Festival, charitable groups, and other groups with an interest
in special events in Newport Beach. The members should be
professionals with experience in event organization and
promotion; marketing including advertising, public relations,
web marketing and brand development; and should possess
an understanding of the Newport Beach visitor base and the
City's infrastructure and resources to support special events.
Experience working with charitable or civic organizations is
encouraged but not required. Members need not be residents
of Newport Beach.
One committee member will be a representative of Visit
Newport Beach.com.
The Committee will be provided organization and staff
support by the City. The City's Police Department, Recreation
& Senior Services Department and Public Works Department
will assign staff members to serve the committee on in an
advisory, non - voting capacity as needed.
The Committee will meet as needed, and all meetings will be
noticed and open to the public.
Committee members may not participate in the evaluation of
a request made by an organization of which they are a
member or by which they are employed or have been
employed or compensated in any manner in the past two
years.
The Mayor shall name the Chairperson of the Committee from
the list of approved members. The Chairperson shall then
organize the Committee as necessary to accomplish the
assigned functions and duties. Committee appointees may be
replaced after three (3) consecutive unexcused absences from
Committee meetings. All members shall serve at the pleasure
of the City Council.
MISSION: The Committee's mission is to develop criteria to be used in
evaluating special events and to evaluate special event
requests for City support.
PURPOSE & A. To recommend to the City Council criteria to be used
RESPONSIBILITIES: in evaluating requests for City support of an event.
Criteria may include civic pride, building of the
Newport Beach brand, financial return on investment
through participant spending, community benefit, etc.
B. To use the established criteria to evaluate the benefits,
tangible and intangible, of special events and provide
the City Council with professional advice on special
events reviewed by the Committee. Special events
qualifying for Committee evaluation will include those
that have submitted an application by the deadline and
are requesting City support in some combinations of
cash, in -kind services or fee waivers.
C. To assist in the creation of a City-wide "Master
Calendar of Special Events" and to provide advice on
event coordination throughout the City so that event
organizers, City businesses, residents and visitors can
derive maximum benefit and minimum impact from
such events in terms of economics, mobility, timing
and effectiveness.
D. The Committee will be purely advisory in nature, and
will not make determinations as to the approval of any
special event. That responsibility rests exclusively with
the City Council.
STATE OF CALIFORNIA }
COUNTY OF ORANGE } as.
CITY OF NEWPORT BEACH }
I, Leilani I. Brown, City Clerk of the City of Newport Beach, California, do hereby
certify that the whole number of members of the City Council is seven; that the foregoing resolution,
being Resolution No. 2011 -32 was duly and regularly introduced before and adopted by the City
Council of said City at a regular meeting of said Council, duly and regularly held on the 12th day of
April, 2011, and that the same was so passed and adopted by the following vote, to wit:
Ayes: Hill, Rosansky, Gardner, Selich, Curry, Daigle, Mayor Henn
Noes: None
Absent: None
Abstain: None
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the
official seal of said City this 13th day of April, 2011.
Wl� . - N*--�
City Clerk
Newport Beach, California
(Seal)