HomeMy WebLinkAbout2012-20 - Changing Membership, Term, and Duties of SEACRESOLUTION NO. 2012 -20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH, CALIFORNIA CHANGING THE
MEMBERSHIP, TERM, AND DUTIES OF THE SPECIAL EVENTS
ADVISORY COMMITTEE
WHEREAS, the City of Newport Beach ( "City ") receives many requests for
financial support of special events from community organizations; and
WHEREAS, the City has an administrative process for supporting special
events that provides an opportunity for all event organizers to request support
and have their applications evaluated by the Special Events Advisory Committee
( "Committee ") at the same time and under the same set of criteria; and
WHEREAS, the Committee reviews all applications for support, no matter
the level of financial commitment requested; and
WHEREAS, the Committee's workload has steadily increased along with
the time required of each Committee member; and
WHEREAS, the City desires to amend the membership criteria, clarify
member terms, and streamline the Committee's duties to provide additional
support and resources to the Committee.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Newport Beach, California as follows:
1) The Special Events Advisory Committee is hereby amended as
described in the attachment to this Resolution (Exhibit "A ").
2) The City Council finds this action is not subject to the California
Environmental Quality Act ( °CEQA ") pursuant to Sections 15060(c)(2) (the
activity will not result in a direct or reasonably foreseeable indirect physical
change in the environment) and 15060( c)(3) (the activity is not a project as
defined in Section 15378) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential for resulting in
physical change to the environment, directly or indirectly.
3) This Resolution shall take effect immediately upon its adoption by the
City Council, and the City Clerk shall certify the vote adopting the Resolution.
ADOPTED this 14th day of February, 2012.
ATTEST:
am , �
CITY CLERK
EXHIBIT "A"
SPECIAL EVENTS ADVISORY COMMITTEE
AUTHORIZATION: Established by Resolution No. 2009 -22, adopted on May 12,
2009. Membership and responsibilities amended by
Resolution No. 2011- 32 adopted on April 12, 2011.
Membership, -term, and duties amended by Resolution No.
2012 - adopted on February 14, 2012.
TERM: 1nde€irAte-.The Committee shall have an indefinite term
however, individual Committee member
appointments/ selections shall be for Ffour (4) year terms.
MEMBERSHIP: The Committee shall consist of seven (7) persons appointed by
the Mayor from applications received and one (1) City staff
member selected by the City Manager that shall serve in an
advisory non - voting, capacity.
groups, and other gr-etips Nvith an inter-est in speeial events in
,
The members should be professionals with
experience in event organization and promotion; marketing
including advertising, public relations, web marketing and
brand development; budgeting; and should possess an
understanding of the Newport Beach community, its visitor
base and the City's infrastructure and resources to support
special events. Experience working with charitable or civic
organizations is encouraged, but not required. Members need
not be residents of Newport Beach.
One committee member will be a representative of the
Newport Beach Conference and Visitors Bureau.
The Committee will be provided organization and staff
support by the City. The City's Police Department, Recreation
& Senior Services Department, City Manager's Office, and
Public Works Department will assign staff members to serve
the eCommittee on-in an advisory, non - voting capacity as
needed.
The Committee will meet as needed, and all meetings will be
noticed and open to the public.
Committee members may not participate in the evaluation of
a request made by an organization of which they are a
member or by which they are employed or have been
employed or compensated in any manner in the past two u
years.
The Mayor shall select a name4he- Chairperson of the
Committee from the seven list of approved appointed
members or the City staff member selected by the City
Manager. The Chair ep rsonmaig shall then organize the
Committee as necessary to accomplish the assigned functions
and duties. Committee appointees may be replaced after three
(3) consecutive unexcused absences from Committee
meetings. With the exception of the selected staff member
who shall serve at the discretion of the City Manager, 4all
members shall serve at the pleasure of the City Council.
MISSION: The Committee's mission is to develop criteria to be used in
evaluating special events and to evaluate special event
requests for City support.
PURPOSE & A. To recommend to the City Council criteria to be used
RESPONSIBILITIES: in evaluating requests for City support of an event.
Criteria may include civic pride, building of the
Newport Beach brand, financial return on investment
through participant spending, community benefit, etc.
B. To use the established criteria to evaluate the benefits,
tangible and intangible, of special events and provide
the City Council with professional advice on special
events reviewed by the Committee. Special events
qualifying for Committee evaluation will include those
that have submitted an application by the deadline and
are requesting City financial support_ in some
17C. The Committee will be purely advisory in
nature, and will not make determinations as to the final
approval of any special event. That responsibility rests
exclusively with the City Council.
EXHIBIT "A"
SPECIAL EVENTS ADVISORY COMMITTEE
AUTHORIZATION: Established by Resolution No. 2009 -22, adopted on May 12,
2009. Membership and responsibilities amended by
Resolution No. 2011 - 32 adopted on April 12, 2011.
Membership, term, and duties amended by Resolution No.
2012 - adopted on February 14, 2012.
TERM: The Committee shall have an indefinite term, however,
individual Committee member appointments/ selections shall
be for four (4) year terms.
MEMBERSHIP: The Committee shall consist of seven (7) persons appointed by
the Mayor from applications received and one (1) City staff
member selected by the City Manager that shall serve in an
advisory non - voting capacity. The members should be
professionals with experience in event organization and
promotion; marketing including advertising, public relations,
web marketing and brand development; budgeting; and
should possess an understanding of the Newport Beach
community, its visitor base and the City's infrastructure and
resources to support special events. Experience working with
charitable or civic organizations is encouraged, but not
required. Members need not be residents of Newport Beach.
One committee member will be a representative of the
Newport Beach Conference and Visitors Bureau.
The Committee will be provided organization and staff
support by the City. The City's Police Department, Recreation
& Senior Services Department, City Manager's Office, and
Public Works Department will assign staff members to serve
the Committee in an advisory, non - voting capacity as needed.
The Committee will meet as needed, and all meetings will be
noticed and open to the public.
Committee members may not participate in the evaluation of
a request made by an organization of which they are a
member or by which they are employed or have been
employed or compensated in any manner in the past two (2)
years.
The Mayor shall select a Chairperson of the Committee from
the seven (7) appointed members or the City staff member
selected by the City Manager. The Chairperson shall then
organize the Committee as necessary to accomplish the
assigned functions and duties. Committee appointees may be
replaced after three (3) consecutive unexcused absences from
Committee meetings. With the exception of the selected staff
member who shall serve at the discretion of the City Manager,
all members shall serve at the pleasure of the City Council.
MISSION: The Committee's mission is to develop criteria to be used in
evaluating special events and to evaluate special event
requests for City support.
PURPOSE & A. To recommend to the City Council criteria to be used
RESPONSIBILITIES: in evaluating requests for City support of an event.
Criteria may include civic pride, building of the
Newport Beach brand, financial return on investment
through participant spending, community benefit, etc.
B. To use the established criteria to evaluate the benefits,
tangible and intangible, of special events and provide
the City Council with professional advice on special
events reviewed by the Committee. Special events
qualifying for Committee evaluation will include those
that have submitted an application by the deadline and
are requesting City financial support.
C. The Committee will be advisory in nature, and will not
make determinations as to the final approval of any
special event. That responsibility rests exclusively with
the City Council.
STATE OF CALIFORNIA }
COUNTY OF ORANGE } ss.
CITY OF NEWPORT BEACH }
I, Leilani I. Brown, City Clerk of the City of Newport Beach, California, do hereby
certify that the whole number of members of the City Council is seven; that the foregoing resolution,
being Resolution No. 2012 -20 was duly and regularly introduced before and adopted by the City
Council of said City at a regular meeting of said Council, duly and regularly held on the 14th day of
February, 2012, and that the same was so passed and adopted by the following vote, to wit:
Ayes: Hill, Rosansky, Curry, Selich, Henn, Daigle, Mayor Gardner
Noes: None
Absent: None
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the
official seal of said City this 15th day of February, 2012.
fit"" �V�
City Clerk
Newport Beach, California
(Seal)