Loading...
HomeMy WebLinkAbout04 - Newport Blvd Regional Traffic Signal Synch Project�P CiTY OF NEWPORT BEACH City Council Staff Report March 25, 2014 Agenda Item No. 4. TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director- (949) 644 -3330, dawebb @newportbeach.gov PREPARED BY: Eric Loke, Associate Civil Engineer PHONE: 949 - 644 -3336 TITLE: Cooperative Agreement No. C -3 -2083 for the Newport Boulevard (South) Regional Traffic Signal Synchronization Project ABSTRACT: A cooperative agreement between Newport Beach and Costa Mesa to synchronize the traffic signals on Newport Boulevard from Bristol Street in Costa Mesa south through Newport Beach; continuing on Balboa Boulevard to Main Street. RECOMMENDATION: Authorize the Mayor to execute Cooperative Agreement No. C -3 -2083 between OCTA and the cities of Newport Beach and Costa Mesa for the Newport Boulevard (South) Regional Traffic Signal Synchronization Project. FUNDING REQUIREMENTS: The total project cost for the proposed work within Newport Beach is $733,125. This includes $569,190 in awarded Measure M2 TSSP grant funds, $129,880 as a "cash- match ", and $34,055 in "in- kind" services. Sufficient funds for the estimated grant match funding will be programmed in the FY2014 -2015 Capital Improvement Program budget. DISCUSSION: Through the Measure M2 Traffic Signal Synchronization Program (TSSP), OCTA is working to enhance regional traffic signal coordination and reduce travel time delay by funding synchronization projects for multi - jurisdictional traffic signal corridors. Project eligibility requires partnering agencies to approve a resolution supporting the application and implementation of the project. The City Council approved a resolution supporting the City of Costa Mesa's application for the Newport Boulevard (South) Regional Traffic Signal Synchronization Project in November 2013 and the application was submitted in October 2012. The OCTA Board of Directors later selected the project to be awarded Measure M2 46 TSSP grant funding. The project will enhance traffic signal coordination along Newport Boulevard from Bristol Street in Costa Mesa, south on Newport Beach, continuing onto Balboa Boulevard to Main Street. Proposed work within the City of Newport Beach includes the following improvements chosen to complement our upgraded traffic signal system: • Install modern traffic signal controls, communication equipment and fiber optic communication cable at the Newport Boulevard /Via Lido and Newport Boulevard /Finley Avenue traffic signals. These intersections were relinquished from the State to the City in 2013, allowing the proposed project to connect the traffic signals to the City's Traffic Management Center; • Replace aging traffic signal equipment at several locations on the Peninsula. The project will install new traffic signal control equipment to increase reliability and reduce maintenance costs; • Install fiber optic communication cable from 21 st Street to 15th Street including connection to Marina Park. Installation of fiber optic cable along this section will replace our current wireless system for better reliability; • Install a "real- time" Traffic Responsive traffic signal control system on Newport Boulevard from 21st Street to Via Lido to enhance traffic flow and reduce staff time monitoring during peak seasons. A Traffic Responsive system incorporates traffic signal timing control that can monitor the vehicle demand to automatically change timing as needed. When deployed on this segment of Newport Boulevard, the system will aid staff in handling peak summer traffic onto and off of the Peninsula. This system will integrate into the existing Traffic Management System; • Replace aging Emergency Vehicle Preemption equipment; and • Update traffic signal timing and coordination plans. As part of the project, traffic signal timing for intersections within Newport Beach will be reviewed. Once the project is complete, coordination along the project corridor will be monitored by the consultant for two years after construction is complete per the grant guidelines. Staff will work with the City of Costa Mesa to ensure traffic signal timing and upgrades are consistent with the Traffic Signal Modernization Master Plan. It should also be noted that even though Newport Boulevard will be timed and coordinated to work as one corridor, each City will retain control of its signal system. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). 47 ATTACHMENTS: Description Attachment A - Project Location Mao Attachment B - OCTA Coop Aamt C -3 -2083 .p 1 Y .'at Adwm Ave .^ CI,," Eon, ca" I Llesa > h R O, Q PI VE, EDOt FAIR4PWND5 TmW1F ,R ` e n W 6<d C ,oM O. $ 1eAN Cnunlry �\ v� 13 ''� N Cofb fi club O S Mew 2 y � -(� eN1 I/ IN FYMaw NA v�'A, C.." Mb Na4v,Rd b WfSI S>NIA ANA �l� NOT TO SCALE •aq� A7�", , A,,4 HuCHIS p1 X"'fVP".""'�' Nf,�rvat Pp u 3 kV a uu- CoutGE PAR � M <M 6naoh Irv`AA Fwr,e s, xl /AL ewYV y fAIIMFW PARK WWI ... a WEStLOt m 5/ 1 SRONe U Gdn aah w� O ANp e k StNA Aru Vw. VMona st HEIGHI5 Hmdim Are vt W � F p Oak A cn /: 1 SANIAANA Y 4 Hf1GH15 INP.. Iar..pon FIRE Ra APao R < < y "IRPRI CanlnuritY E i m fAS1IiDf1 t, Uppw N.,pof M R F Pah Park A,tRYsI 5 � Bay t9,b st T S/ a 11 UN"m w Pd,t f a RESKAA O ° GARDEN l,wE p i .� iY c Palk F /'�f UPPER NEWxONi BAY O,u L As...... ,Y n SDOWNLONM COST MfSA / Pf ° g Rrfw Aw rf j VIE 17th 51 46 1114 1aA =n < \ WE t)IN ] SIRE �-1 Pf / Prkry S z ;� ONE FORD RO.D V /� NEEIn / P C \ � y WISE NEWA,NI JF • Pyf C /wA co C-61, W � r 'vyy aq9 C 4i Ntwvo,n 4 O HfEGHiS HARscRI RIbCMEOnCwnlry ClvO r Hm9 2 VIARBOR {r° O -n "� R Ft N ry wpprK, CA) O z My Pat Nt Ref LEGEND: m T 4" Ntwvo N, Buy l 1 Newlwlt H,ghts e Pk C N U) E w . I ab a • CRY OF COSTA, MESA 0 Q lydolsle i CDy Nwy t, Newpnn N SIGNAL om RRUA Cwn,ry Nw 15Et " Club CTFY OF NEWPORT' ca D LIM ISU LOWER NEWxoRI BA, BEACH SIGNAL m \ate � 'B �RRf��(� U�DDtsti ,n R�aryR �'a �FNINSDI�. 6Ar dI <M �d 7ERRACt C/R • Mfa.EaWNV14i1VRL m n N5 Z = 9ueOA ISUND IA BAY ISND'fVN ZO --EYF — INSTALL SMFO A� 4f A!1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 ATTACHMENT B COOPERATIVE AGREEMENT NO. C -3 -2083 BETWEEN ORANGE COUNTY TRANSPORTATION AUTHORITY AND THE CITIES OF COSTA MESA AND NEWPORT BEACH FOR THE NEWPORT BOULEVARD (SOUTH) REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT THIS COOPERATIVE AGREEMENT (Agreement), is effective this _ day of 201_ between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange, California 92863 -1584, a public corporation of the State of California (hereinafter referred to as "AUTHORITY "), and the Cities of Costa Mesa and Newport Beach (hereinafter referred to as "PARTICIPATING AGENCIES ") each individually known as "PARTY" and collectively known as "Parties ". RECITALS: WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES is working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the Renewed Measure M (102) Regional Traffic Signal Synchronization Program (Project P) to enhance countywide traffic flow and reduce congestion; and WHEREAS, the AUTHORITY has completed the competitive 2013 Call for Projects (hereinafter, "2013 CALL ") in support of Project P and awarded Project P funds based on the application (hereinafter, "APPLICATION ") prepared by the City of Costa Mesa (hereinafter referred to as the "APPLICANT AGENCY ") for implementation of signal synchronization of traffic signals along Newport Boulevard - South (hereinafter, "PROJECT'); and WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected to designate the AUTHORITY and the AUTHORITY agrees to act as the implementing agency to carry out Page 1 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -3 -2083 NEWPORT BOULEVARD SOUTH — RTSSP the signal synchronization PROJECT; and WHEREAS, the PROJECT will include approximately thirty -three (33) traffic signals as identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached and referred to herein as Attachment A; and WHEREAS, the PROJECT will include elements identified in the APPLICATION including certain. hardware, firmware, and /or software upgrades to traffic controllers, traffic telecommunications and intertie systems, central traffic master controllers and associated systems (hereinafter collectively referred to as "TRAFFIC CONTROL ELEMENTS "), which are to be constructed and or installed and implemented as part of the PROJECT as identified in Attachment A; and WHEREAS, the AUTHORITY agrees to work with PARTICIPATING AGENCIES to coordinate the inclusion of other traffic control elements (OTHER ELEMENTS) that should be installed at the same time as the construction of the PROJECT and are not a part of this Agreement; and WHEREAS, all costs associated with the inclusion of these OTHER ELEMENTS are the responsibility of the AGENCY owning each and any of those OTHER ELEMENTS during the course of the project; and WHEREAS, based on Attachment A, the AUTHORITY agrees to implement the PROJECT; and WHEREAS, the PARTICIPATING AGENCIES, per the M2 Ordinance, agree to provide PROJECT funding in a combined cash match and in -kind services match of Three Hundred, Twenty -Six Thousand, One Hundred, Forty -Nine dollars ($326,149.00), equivalent to twenty percent (20 %) of the PROJECT cost as shown in Attachment B; and WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this Agreement to implement the PROJECT in support of Project P as part of M2; and WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation of the PROJECT. WHEREAS, the Orange County Transportation Authority Board of Directors approved funding for Page 2 of 12 51 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -3 -2083 NEWPORT BOULEVARD SOUTH — RTSSP the PROJECT and authorized the Chief Executive Officer to negotiate and execute this Agreement on April 8, 2013. WHEREAS, the CITY of Costa Mesa's City Council approved this Agreement on the day of 20 WHEREAS, the CITY of Newport Beach's City Council approved this Agreement on the day of lk�CV-\ , 20 4 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the PARTICIPATING AGENCIES as follows: ARTICLE 1. COMPLETE AGREEMENT A. This Agreement, including any attachments incorporated herein and made applicable by reference, constitutes the complete and exclusive statement of the terms and conditions of this Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior representations, understandings and communications between the parties. The invalidity in whole or in part of any term or condition of this Agreement shall not affect the validity of other term(s) or.conditions(s) of this Agreement. The above referenced Recitals are true and correct and are incorporated by reference herein. B. AUTHORITY's failure to .insist on any instance(s) of PARTICIPATING AGENCIES' performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except when specifically confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment to this Agreement and issued in accordance with the provisions of this Agreement. C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force and Page 3 of 12 COOPERATIVE AGREEMENT NO. C -3 -2083 NEWPORT BOULEVARD SOUTH — RTSSP 1 effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING AGENCIES 2 except when specifically confirmed in writing by an authorized representative of PARTICIPATING 3 AGENCIES by way of a written amendment to this Agreement and issued in accordance with the 4 provisions of this Agreement. 5 ARTICLE 2. SCOPE OF AGREEMENT 6 This Agreement specifies the roles and responsibilities of the .PARTIES as they pertain to the 7 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree that 8 each will cooperate and coordinate with the other in all activities covered by this Agreement and any other 9 supplemental agreements that may be required to facilitate purposes thereof. 10 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY 11 AUTHORITY agrees to the following responsibilities for funding of the PROJECT: 12 A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by the 13 APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP Guidelines. 14 B. AUTHORITY shall provide oversight in order to maintain inter - jurisdictional traffic signal 15 operational integrity between PROJECT and other existing and new M2 Project P funded projects. 16 C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation 17 necessary to acquire a Categorical Exemption from CEQA for PROJECT. 18 D. AUTHORITY shall perform web -based public outreach activities for the project to 19 communicate major project milestones and results. 20 E. AUTHORITY shall provide formats, templates, and guidance in reporting requirements as 21 described in Comprehensive Transportation Funding Program (CTFP). 22 F. AUTHORITY, or agents of AUTHORITY, under this Agreement and upon close -out of 23 PROJECT, may perform a technical and /or field review to ensure that the CTFP Guidelines policies and 24 procedures were followed. Such a review maybe performed one hundred and eighty (180) days after the 25 PROJECT three -year grant period is complete. If the technical and or field review determines that any of 26 Page 4 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C- 3.2083 NEWPORT BOULEVARD SOUTH — RTSSP the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must return the amount of funding used to perform the ineligible activity to AUTHORITY. G. AUTHORITY shall invoice the PARTICIPATING AGENCIES as identified in the PROJECT 2013 CALL APPLICATION and Attachment B for the dollar cash match at the start of the PROJECT or at a mutually agreed upon time to facilitate any respective AGENCY funding timeframes H. AUTHORITY shall request updates _ on the PROJECT as part of semi - annual review process, including documentation of in -kind match conforming to Attachment B and will include the PROJECT in the list of active projects in OCfundTrAcker until completion of the three year grant period. Documents to be provided include, but are not limited to, payroll records, contracts, and purchase orders. ARTICLE 4. RESPONSIBILITIES OF THE AUTHORITY AS PROJECT LEAD AGENCY The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the implementation of the PROJECT: A. AUTHORITY shall act as the LEAD AGENCY for the work necessary to manage, procure, and complete the PROJECT as identified in Attachment A. B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT. C. To collect manual intersection movement and automated machine traffic counts. D. To develop new timing plans optimized for signal synchronization. E. To provide updated timing plans and traffic count data to the PARTICIPATING I AGENCIES, F. To prepare a 'Before and After Study' for the PROJECT as described in the Measure M2 Eligibility Guidelines adopted by the AUTHORITY. The `Before and After Study' for the project is considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section B.111.9) for the PROJECT. The AUTHORITY shall provide the "Before and After Study" to the PARTICIPATING AGENCIES in draft and final formats for review and comment. AGENCY comments shall be noted in the final study. If specified in original PROJECT APPLICATION, the AUTHORITY shall provide a `Before and After Study' video of a representative portion of PROJECT. Page 5 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -3 -2083 NEWPORT BOULEVARD SOUTH — RTSSP G. To provide Ongoing Monitoring and Maintenance of optimized signal timing after Primary Implementation of the PROJECT is completed and continue until the end of the three year grant period. ARTICLE 5. RESPONSIBILITIES OF THE PARTICIPATING AGENCIES The PARTICIPATING AGENCIES agree to the following responsibilities for implementation and funding of the PROJECT: A. Provide a, technical representative to meet and participate as a member of the PROJECT's Traffic Forum. B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the PROJECT. C. To participate and support the PROJECT implementation within the timeframe. outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the AUTHORITY. D. To provide the AUTHORITY all current intersection, local field master, and or central control system timing plans and related data upon request. E. To provide the local cash match and or documentation for the in -kind services match for the PROJECT in accordance with Attachment B. Failure to provide included local cash match and or evidence of in -kind services match may result in the loss of future participation for competitive funding opportunities F, . PARTICIPATING AGENCIES that have included a dollar match as identified in Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of receipt of an invoice. G. PARTICIPATING AGENCIES that have included an in -kind services match as identified in Attachment B shall provide documentation of conformance as part of the semi - annual review process. H. To waive all fees associated with any local agency permits that may be required of the OCTA Consultant, sub — consultants, and /or service or equipment providers in the performance of this project. Page 6 of 12 1 2 3 4 5 C9 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -3 -2083 NEWPORT BOULEVARD SOUTH — RTSSP I. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the PROJECT as part of semi - annual review process until completion of the three year PROJECT grant period. Documents to be provided include, but are not limited to, payroll records, contracts, and purchase orders. J. PARTICIPATING AGENCIES shall continue Ongoing Monitoring and Maintenance after the three year grant period is complete and continue until the end of the PROJECT per additional Maintenance of Effort as specified in the APPLICATION. ARTICLE 6. DELEGATED AUTHORITY The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this Agreement are delegated to their respective City Manager /County Executive Officer, or designee and the actions required to be taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief Executive Officer or designee, ARTICLE 7. AUDIT AND INSPECTION AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work, materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a period of five (5) years after final Closeout of PROJECT, or until any on -going audit is completed. For purposes of audit, the date of completion of this Agreement shall be the date of AUTHORITY's acceptance of Closeout of Project and Final Report into the OCfundTrAcker System. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The above provision with respect to audits shall extend to and or be included in contracts with PARTICIPATING AGENCIES' contractor. ARTICLE 8. INDEMNIFICATION A. To the fullest extent permitted by law, PARTICIPATING AGENCIES' shall defend (at PARTICIPATING AGENCIES' sole cost and expense with legal counsel reasonably acceptable to AUTHORITY), indemnify, protect, and hold harmless AUTHORITY, its officers, directors, employees, and agents (collectively the "Indemnified Parties "), from and against any and all liabilities, actions, suits, claims, Page 7 of 12 COOPERATIVE AGREEMENT NO. C -3 -2083 NEWPORT BOULEVARD SOUTH — RTSSP 1 demands, losses, costs, judgments, arbitration awards, settlements,. damages, demands, orders, 2 penalties, and expenses including legal costs and attorney fees (collectively "Claims"),. including but not 3 limited to Claims arising from injuries to or death of persons (PARTICIPATING AGENCIES's employees 4 included), for damage to property, including property owned by AUTHORITY, or from any violation of any 5 federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or willful 6 misconduct of PARTICIPATING AGENCIES, its officers, directors, employees or agents in connection with 7 or arising out of the performance of this Agreement. 8 B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sole 9 cost and expense with legal counsel reasonably acceptable to PARTICIPATING AGENCIES), indemnify, 10 protect, and hold harmless PARTICIPATING AGENCIES, its officers, directors, employees, and agents 11 (collectively the "Indemnfied Parties "), from and against any and all liabilities, actions, suits, claims, 12 demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, 13 penalties, and expenses including legal costs and attorney fees (collectively "Claims "), including but not 14 limited to Claims arising from injuries to or death of persons (AUTHORITY's employees included), for 15 damage to property, including property owned by PARTICIPATING AGENCIES, or from any violation of 16 any federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or willful 17 misconduct of AUTHORITY, its officers, directors, employees or agents in connection with or arising out of 18 the performance of this Agreement. 19 C. The indemnification and defense obligations of this Agreement shall survive its expiration or 20 termination. 21 ARTICLE 9. ADDITIONAL PROVISIONS 22 A. Term of Agreement: This Agreement shall be effective on 20_, and shall be in 23 full force and effect for 48 months through December 2018_. 24 B. Termination: In the event either Party defaults in the performance of their obligations under 25 this Agreement or breaches any of the provisions of this Agreement, the non - defaulting Party shall have 26 the option to terminate this Agreement upon thirty (30) days' prior written notice to the other party. Page 8 of 12 COOPERATIVE AGREEMENT NO. C -3 -2083 NEWPORT BOULEVARD SOUTH — RTSSP 1 C. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal, 2 state, and local laws, statues, ordinances and regulations of any governmental authority having jurisdiction 3 over the PROJECT. . 4 D. Legal Authority: AUTHORITY and PARTICIPATING AGENCIES hereto consent that they 5 are authorized to execute this Agreement on behalf of said parties and that, by so executing this 6 agreement, the parties hereto are formally bound to the provisions of this Agreement. 7 E. Severability: If any term, provision, covenant or condition of this Agreement is held to be 8 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the 9 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or condition 10 of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 11 F. Counterparts of Agreement: This Agreement may be executed and delivered in any 12 number of counterparts, each of which, when executed and delivered shall be deemed an original and all 13 of which together shall constitute the same agreement. Facsimile signatures will be permitted. 14 G. Force Maieure: Either Party shall be excused from performing its obligations under this 15 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable 16 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God; 17 commandeering of material, products, plants or facilities by the federal, state or local government; national 18 fuel shortage; or a material act or omission by the other Party; when satisfactory evidence of such cause is 19 presented to the other Party, and provided further that such nonperformance is unforeseeable, beyond the 20 control and is not due to the fault or negligence of the Party not performing. 21 H. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or 22 authority hereunder may be assigned in whole or in part by either Party without the prior written consent of 23 the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed void 24 and of no force and effect. Consent to one assignment shall not be deemed consent to any subsequent 25 assignment, nor the waiver of any right to consent to such subsequent assignment. 26 I. Governing Law: The laws of the State of California and applicable local and federal laws, Page 9 of 12 m 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -3 -2083 NEWPORT BOULEVARD SOUTH — RTSSP regulations and.guidelines shall govern this Agreement. J. Litigation fees: Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney's fees, to the prevailing party. K. Notices: Any notices, requests, or demands made between the parties pursuant to this Agreement are to be directed as follows: / To COSTA MESA: To NEWPORT BEACH: City of Costa Mesa City of Newport Beach 77 Fair Drive P.O. Box 1200 Costa Mesa, CA 92686 100 Civic Center Drive P.O. Box 1768 Newport Beach, CA 92658 -8915 Attention: Raja Sethuraman Transportation Services Manager Attention: Brad Sommers Senior Civil Engineer Tel: 714/754 -5032 Tel: 949/644 -3326 Email: raia .sethuraman(a?costamesaca.gov Email: bsommerspnewportbeachca.gov To AUTHORITY: Orange County Transportation Authority 550 South Main Street Orange, CA 92863 -1584 Attention: Venita Anderson Senior Contracts Administrator Tel: 714/560 -5446 Email: vandersonpocta.net Page 10 of 12 4 CITY COSTA MESA 5 By: 6 James M. Righeimer Mayor 7 8 ATTEST: 9 By: 10 Brenda Green City Clerk 11 12 APPROVED AS TO FORM: 13 14 By. Tom Duarte 15 City Attorney 16 Dated: 17 18 19 20 21 22 23 COOPERATIVE AGREEMENT NO. C -3 -2083 NEWPORT BOULEVARD SOUTH — RTSSP ORANGE COUNTY TRANSPORTATION AUTHORITY By: Darrell Johnson Chief Executive Officer APPROVED AS TO FORM: By: ^ Kennard R. Smart, Jr. General Counsel APPROVAL RECOMMENDED: By: Kia Mortazavi Executive Director, Planning Dated: Page 11 of 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -3 -2083 NEWPORT BOULEVARD SOUTH — RTSSP This Agreement shall be made effective upon execution by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C -3 -2083 to be executed on the date first above written. CITY OF NEWPORT BEACH By: Rush N. Hill, II Mayor ATTEST: By: Leilani I. Brown City Clerk Dated: Page 12 of 12 61 COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A SCOPE OF WORK Newport Boulevard — South Corridor REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT The Orange County Transportation Authority (Authority or OCTA) desires to provide the components necessary to improve and enhance signal timing and synchronization services and operations for all signalized intersections on the Newport Boulevard (South) Corridor Traffic Signal Synchronization Project (PROJECT). This Scope of Work (SOW), as Attachment A to the Cooperative Agreement C -3 -2083, includes all written text plus tables and maps showing locations for construction, inclusive. PROJECT DESCRIPTION — GENERAL PROVISIONS The PROJECT shall be completed in two distinct phases: Primary Implementation and On- going Monitoring and Maintenance, respectively. The On — Call Traffic Engineering Consultant (CONSULTANT) assigned the Contract Task Order (CTO) for this PROJECT shall complete Primary Implementation phase within one year of Notice to Proceed. Upon acceptance of the Primary Implementation phase by the PARTIES, CONSULTANT shall then commence the Ongoing Monitoring and Maintenance phase. Ongoing Monitoring and Maintenance will have duration of 24 months. PROJECT Closeout of the total three year PROJECT length shall occur upon receipt of Final Report and acceptance by all PARTIES. The PROJECT length is approximately (7) miles and includes thirty -three (33) signalized intersections. The two (2) Orange County participating agencies are the Cities of Costa Mesa (APPLICANT AGENCY) and Newport Beach. The street was proposed for synchronization by the City. of Costa Mesa as part of the 2013 Call for Projects for Project P corridors from Renewed Measure M (M2). The term PARTIES shall refer to all participating AGENCIES and OCTA. Caltrans is.not a participating agency to the AGREEMENT, but owns intersections on the corridor. All work performed on the PROJECT at Caltrans locations shall be considered a PROJECT Contract Line Item. The AGENCIES have designated OCTA to act as LEAD AGENCY for this PROJECT. Traffic Signals to be synchronized along the corridor are controlled by the AGENCIES listed above. The AGENCIES along the corridor utilize several different types of controllers, including Type 170E, Type 2070, and NEMA TS - 1 or 2, and Advanced Transportation Controller (ATC) each with their own respective firmware or operating systems and characteristics. The respective agencies also interface with these controllers utilizing unique Central Systems and are planning on expanding /extending those systems onto this corridor. The main goals and objective of this project is to: • Perform an operations and timing analysis to develop and implement optimized traffic signal synchronization timing, including the development and implementation of timing plans at all signalized intersections; • Determine and make recommendations for all traffic signal equipment and infrastructure related solely to improve and /or enhance synchronization and_ overall corridor operational efficiencies; and • Upon approval by the owning AGENCY .and OCTA, procure, furnish, and install all approved infrastructure improvements for PROJECT. Page A- 62 COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD -SOUTH RTSSP The implementation of the new optimized timing and infrastructure improvements will: • Provide signal synchronization timing for prevailing traffic patterns; • Maximize the number of intersections traversed on a green indication vs. those stopped by a red indication; • Reduce stops, decrease travel times, and reduce overall delay; • Reduce emissions and Green House Gases (GHG); and • Provide a continuing foundation for interjurisdictional cooperation in coordination of interactive but autonomous local AGENCY traffic signal systems, The following specific tasks are required to be performed in the course of providing service for the traffic signal coordination project. Tasks are listed in sequential order for clarity. However, some tasks may run concurrently or commence prior to the order listed. Task 1: Project Management Project Management is ongoing throughout the duration of the PROJECT. This task includes day - to -day project management, such as meetings, progress reports, tracking of schedules, invoicing, and overall administration of the PROJECT. The project management team, comprised of Authority personnel including internal on — call consulting support firms, and the On —Call Traffic Engineering Consultant (CONSULTANT), acts as an extension of the Authority staff and will act in that capacity at meetings with the respective corridor AGENCIES. The following list is a minimum of what is required of this task: The selected CONSULTANT for PROJECT shall prepare a detailed Project Management Plan (PMP) that includes budget and schedule estimates for all of the tasks described in the SOW, providing specific project milestones for review and approval by the Authority Project Manager (APM), Project Manager III — Regional Modeling/Traffic Operations, or designated representative. These items shall be detailed and include expected meetings, activities (by work task, whether performed by CONSULTANT team or by others), start dates, activity durations, product submittal dates, relationships among work tasks (including critical path items), and a detailed GANT flow chart for the project tasks, and float time. The PMP shall also define the roles of the Project Manager, Project Assistant, and Project Manager's Reporting Contact Person, as well as their corresponding contact information. CONSULTANT shall finalize the report based on comments received from the project sponsor, other involved AGENCIES, and APM and /or Authority staff. 2. CONSULTANT shall lead a two (2) stage Project Kick -Off Meeting with the APM and AGENCY representatives. a. The first stage will be to kick -off the project with the APM; establish communication channels and protocols; discuss the SOW', schedule, and budget; gather available information; and obtain a thorough understanding of the goals for the project. Specific topics to discuss include data collection needs, specific Traffic Signal Timing Optimization software programs specified herein, specific construction items and procurement methodologies, and PROJECT schedule. .Page A - 2 63 COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD -SOUTH RTSSP The second stage of the meeting will be the PROJECT Traffic Forum with the CONSULTANT, APM, and AGENCY representatives that have signalized intersections along the PROJECT. Data collection needs and requirements shall be outlined to the involved AGENCIES. CONSULTANT shall notify each AGENCY of the type of work, and when the work is to be performed within that AGENCY. CONSULTANT shall notify each participating AGENCY any and all documents that need to be produced pertaining to the construction of the facilities and the coordination, including but not limited to: as -built drawings, new Plans, Specifications and Estimates (PS &E) for new construction to be built as part of this project, Intersection timing charts, existing Synchro models, aerial photos, ADT and TMC data, and etc. The APM may assist in this endeavor to facilitate time constraints. 3. CONSULTANT shall lead project meetings as directed by the Authority to include the CONSULTANT staff, APM, and other project related participants. The purpose of these meetings will be to ensure that proper input is being received and included in the work effort by CONSULTANT and the Authority. CONSULTANT shall prepare agendas, provide status updates, discuss the progress and direction of the work, and provide notes of these meetings as directed by the Authority to all participants. These meetings will also serve to provide feedback between the project development team and CONSULTANT regarding specific issues of the effort, including facilitating the development of measures of effectiveness, construction alternatives and mitigations, and as specified in later tasks. 4. CONSULTANT shall attend and be, an active presenter at the Authority -led Traffic Forum (formerly ITS Roundtable), updating the group on the effort, its status, and other items as determined by Authority staff. The Traffic Forum is a semi - annual forum envisioned to further communication and. information exchange. between.the Authority and the local AGENCIES regarding signal coordination and ITS. 5. CONSULTANT shall attend and present at four (4) Board /Committee meetings to summarize the findings. CONSULTANT shall attend and present at other AGENCY committee meetings, and intergovernmental meetings as directed by the Authority. The purpose of these meetings may be to inform attendees about the project, signal synchronization in general, the PROJECT potential strategies, and other relevant information. At a minimum, a total of 10 meetings (this may be adjusted upon agreement of the PARTIES), 2 Board, 2 Committee, and 6 project team and other meetings shall be used for scheduling and budgeting purposes. Page A -3 El COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD -SOUTH RTSSP Deliverables -Task 1: 1. Lead a 2 Stage Project Kick -off Meeting and prepare agenda and meeting materials. 2. Detailed Project Management Plan — one per participating party. 3. Monthly progress reports (electronic master and two copies) including status of the work effort and updated schedule. Draft and Final Project Reports. a. Consultant shall also submit an informal weekly summary of work performed in text, rich text, or MS Word formats for OCTA internal usage. b. Monthly progress reports to AGENCIES upon request. 4. Attend Monthly project team meetings and prepare meeting materials, including agenda, action items, graphics, presentation aides, and notes. 5. Electronic versions of all data files as directed by Authority. 6. Graphics and presentation aides required for all meetings. 7. All documents provided in electronic form should be those currently used by OCTA: MS Office 2010 format, and Adobe Acrobat pdf files. 8. All electronic data produced for this project shall be provided on CD -R, Flash Media, DVD -R or similar hardware non - volatile memory device. 9. All correspondence shall include as a recipient the project mailbox at OCTA: Newport- South.TSSP6cr octa. net 10. In addition, during the course of the project, SharePoint and FileZilla systems managed by OCTA, may be employed for file transfer, etc. Page A - 4 65 COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD -SOUTH RTSSP Task 2: Data Collection CONSULTANT shall collect the following data necessary to thoroughly understand existing traffic conditions in the study area and be able to develop optimal time -of -day traffic signal coordination plans, if applicable. From the involved AGENCIES and or Authority, CONSULTANT shall collect existing timing charts /sheets, existing coordination plans, traffic as -built drawings, aerial photos, maps, traffic collision data as available, and collision diagrams for the study intersections, if available. CONSULTANT shall also collect any of the shelf plans for construction and all traffic signal coordination /synchronization related Plans, Specifications and Estimates (PS & E) for the corridor. CONSULTANT, if requested by the involved AGENCY, will provide their own staff to review available records /plans and request copies of needed records /plans with minimal disruption to the involved AGENCY. 2. From the involved AGENCIES, CONSULTANT shall collect signal timing and signal priority preferences, including, but not limited to, those related to pedestrian and bicycle timing; phase sequence modifications and preferences; and special operations such as conditional service, coordination preferred phase re - service, and ring - barrier logic, as well as the timing optimization software preference. 3. CONSULTANT shall conduct seven -day 24 -hour machine counts along each 1 mile segment of PROJECT. Additionally, CONSULTANT will collect 24 -hour vehicle classification counts using a machine at three (3) locations on PROJECT. to determine heavy vehicle (truck) percentage information. Data obtained from Saturday and Sunday. counts will'determine the necessity of weekend signal timing. All count locations will be approved by the PARTIES prior to collection. 4. CONSULTANT shall conduct weekday and weekend peak period turning movement counts (TMC) at each and every one of the PROJECT.signalized intersections (see Page A -21, Node Map with Construction Notes), including pedestrian and bicycle counts. No other types of TMC classification shall be necessary. , Weekday counts shall be conducted for two hours of each peak period (AM, mid -day, and PM). If a need is determined, after analyzing the seven -day 24- hour machine counts, weekend TMC counts shall be conducted at each and every one of the PROJECT signalized intersections for a single two. hour Saturday mid -day peak period. For intersections with more than 2 through lanes in any of the approaches, a minimum of 2 people per intersection is required. Video data collection may be utilized for this function and will negate the personnel requirements. a. CONSULTANT, APM, and Local AGENCIES. shall determine locations for special video recording of bicycle and pedestrian activity for specific. data collection in support of upcoming changes to the CA MUTCD. Video recording and data reduction shall be required at a minimum of 6 locations. PROJECT Traffic Forum will approve the locations. b. CONSULTANT and designated sub - consulting Traffic Counting Firm shall be cognizant of the fact that queuing of right turn vehicles or Left turn vehicles that do not pass the limit line for counting purposes during the count time period shall also be counted as part of the quarter hour period in which they occur. (This means that if a queue develops that is not served in one cycle and the counting period is ending, the number of un- served cars in the queue shall be included in that 15 minute period. It shall not be included in the succeeding 15 minute period). Page A - 5 .. COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD - SOUTH RTSSP c. TMCs that are s 2 years of age, and supplied by an alternate viable source, for an intersection, may be used in lieu of a manual count. Per the CTFP Guidelines and the precepts of the Measure M2 Ordinance, TMC's supplied by a PARTY cannot be used as a credit against match funding requirements. 5. All counts shall be summarized in MS Excel 2010 format. Copies of the raw data count sheets will be provided to each involved AGENCY and APM. (See CTFP Guidelines, page 8 — 14, for ROADS requirements) Deliverables — Task 2: 1. Report summarizing data collection effort, including intersection turning counts, traffic collision analysis, current traffic signal timing patterns, and drawings of intersection features. 2. Electronic versions of all data files (See CTFP Guidelines, page 8 — 14, for ROADS requirements) 3. Raw video footage of intersections receiving Video Counting to OCTA only. 4. Deliverables of Task 1 and Task 2 to AGENCIES shall be limited to political boundaries. Page A - 6 67 COOPERATIVE AGREEMENT NO, C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD - SOUTH RTSSP Task 3: Field Review, Plans Specifications and Estimates, Design Standards and Requirements CONSULTANT shall review the geometric layout, existing traffic signal equipment and signal synchronization related infrastructure, and identify any deficiencies for each intersection and along the whole corridor. The review shall include an assessment of the existing intersection geometry, traffic conditions, and traffic signal control equipment and telemetry /interconnect facilities along the corridor and of each intersection using observation, available as -built plans, consultation with the local AGENCIES, and AGENCY supplied aerial photos. CONSULTANT shall use a standard field form developed by CONSULTANT for this review that accounts for each piece of intersection data required. With permission of the local AGENCIES, CONSULTANT will inspect the interior of each traffic control cabinet, inspect the telemetry systems and determine their respective condition and make recommendations for equipment upgrades. CONSULTANT is advised that certain infrastructure and equipment upgrades have been identified previously by the AGENCIES and reviewed by the APM and shall be a requirement of this project. These items are identified subsequently within this document. 2. CONSULTANT shall also include an identification of all planned and programmed improvements (widening projects, intersection improvements, etc.) on the study corridor. The identification of these projects should be at minimum a list summarizing all improvements. 3. Key components of the corridor review shall include, at minimum, the following: a. Corridor lane configurations and lane widths; b. Existing street and lane geometries, curbs, bus turnouts, and medians; c. Upcoming improvements to the corridor; d. All Traffic Control Devices, related to traffic signal operations at all PROJECT intersections, approaches to cross streets, and along PROJECT corridor; . e. Traffic signal control device information, such as type of device, brand and make, condition of equipment. Intersection Photographic Documentation Log shall be required; f. Existing signal .operation characteristics - signal phasing, cycle, lengths, phase sequence alteration, and protective - permissive, etc.; g. Existing controller and telemetry /interconnect equipment, if any; In. Existing time - referencing setup, if any; i. Existing. Central Master Equipment, if any; j. Existing Field Master Equipment, if any; k. Open each controller cabinet and take digital photos of all equipment inside; I. Note any deficiencies of traffic control equipment at each intersection; and m. Note the maintenance condition or existence of the traffic signal equipment, controllers and synchronization related infrastructure. CONSULTANT shall also investigate factors that are expected to affect signal progression including, but not limited to: intersections with high pedestrian or bicyclist volumes; over - saturated intersections; uneven lane distribution; high volumes of trucks and buses; high - volume un- signalized intersections, including interchanges; parking maneuvers; presence and location of bus stops; differing signal timing patterns among AGENCIES; etc. Page A - 7 .: COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD -SOUTH RTSSP With the view of assisting, enhancing, and improving the traffic operations along this corridor, CONSULTANT shall identify any deficiencies of the existing traffic signal control and telemetry infrastructure, geometric layout, and provide recommendations towards simple solutions that may be implemented to correct such deficiencies. CONSULTANT shall prepare a report summarizing the findings of the field review. If deemed necessary by the APM or through request of an AGENCY through the APM, CONSULTANT shall prepare any design construction documents in the form of sketches to full - fledged Plans, Specifications, and Estimates (PS & E). CONSULTANT shall prepare such plans for use in the construction of the PROJECT per each respective AGENCY's standards. CONSULTANT shall supply such documentation to the APM and the AGENCY owning the affected facility for approval prior to commencing any construction. Construction documents will be used during the course of construction by AGENCY for inspection services. CONSULTANT shall modify documents subject to approved construction completion to owning AGENCY as an As — Built document. Cost for production, reproduction, inspection services, and as — built services are part of the Full Fixed Price of the Contract and /or CTO and no additional compensation shall be allowed, therefore. CONSULTANT shall be required to design, procure, install, construct, and implement all desired components of the PROJECT as described in this document. CONSULTANT shall negotiate with OCTA and AGENCIES at the beginning of PROJECT to determine what actually shall be installed and implemented to maintain budgetary control. CONSULTANT, if required to install or replace any traffic signal control equipment whether local intersection or central systems, shall perform due diligence in the determination of what types of systems are to be installed. NTCIP compatible systems With Center to Center (C2C) communications ready capability shall be installed. System Telemetry C2C or to intersections from Central or peer to peer shall be Internet Protocol (I.P.) based Ethernet over Copper, Ethernet over Fiber, or hybrid of those two. Serial Communications shall not be allowed. Closed Loop Systems shall not -be continued, supplied nor installed without special consideration and approval by OCTA and APM. Sole Source systems or systems that are a linked subset.or part of a sole source central system are not to be installed unless verification of need can be demonstrated to OCTA APM and CAMM Contract Administration per OCTA standards and policies. In the circumstance where a local intersection system controller is a necessary sole source and there is no alternate substitute, the CONSULTANT shall procure the sole source local intersection controller unit. The controller assembly and appurtenances housing the local intersection system controller may be supplied by others. Deliverables — Task 3: 1. Report documenting: a. The field review (including photo logs) b. Recommended mitigations to perceived problems 2. Electronic versions of the report and all data files 3. Necessary Construction Documentation 60.-_, .M COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD -SOUTH RTSSP Task 4: `Before' Study CONSULTANT shall conduct a 'Before' field study report representative of the times and days for which synchronization plans will be developed. The report shall identify Measures of Effectiveness (MOE) to evaluate the effects of the synchronization plans. MOE's will likely include traffic flow, travel time, average speed, number of stops per mile, number of intersections traversed on green vs. stopped by red (Greens per Red) (note: Average Speed, Stops per Mile, and Greens per Red are the new OCTA MOE, Corridor Synchronization Performance Index (CSPI)), fuel consumption reduction, pollution reduction, and other pertinent items. The CONSULTANT shall include the CSPI as part of the MOEs as they are easily identifiable by lay persons relevant to demonstrating corridor improvements. The identified MOE's shall be compiled for the corridor using the floating car method and from either or PTV Vistro 2, Svnchro 8.0 and from Tru- Traffic Version 10.0. At least five (5) runs will be completed in each direction for each of the three weekday timing plans (a.m., midday, and p.m.), and at least five (5) runs will be completed in each direction during the Saturday midday plan. Number of runs shall be consistent for both directions and time periods. Based on engineering judgment and in conjunction with APM approval, CONSULTANT should subdivide the corridor into contiguous segments for the 'Before' and 'After' runs. CONSULTANT shall notify and receive approval from PARTIES on number of runs and contiguous segments to be accomplished. Project travel -time data will be collected using the floating car method, a laptop computer, a GPS receiver unit, and Tru- Traffic v 10.0, only. The report shall address likely optimization strategies for signal synchronization, specifically focusing on how to consider PROJECT optimization.: end. to — end vs, coordinated zones. Ideally, the analysis should include the floating car data and data collected as part of Task 2. However draft versions of the report can include previously collected traffic, travel time, or other data, if considered relevant and available. The evaluation report shall provide a very good understanding of traffic patterns on PROJECT throughout the weekdays and throughout the weekend. Tru- Traffic Version 10.0 has the OCTA Corridor Synchronization. Performance Index (CSPI) Calculation formulas available for use as well as the calculations for the latest emissions for GHG and other Measures of Effectiveness (MOE), These functions shall be utilized by the CONSULTANT in the draft preliminary, draft final and final reports as specified herein. It is highly recommended that the following modules be downloaded and installed as part of Tru Traffic prior to the start of the 'Before' Runs: • OCTA CSPI.urc, • Emissions using CMEM for Vehicle Category 4 rev2.urc • FuelConsumption &Emissions_mph.urc, • CumulativeAvgSpeedLOS_mph.urc The CONSULTANT shall perform due diligence with regard to existing and proposed timing operations on arterials that intersect with the PROJECT. Page A - 9 70 COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD - SOUTH RTSSP CONSULTANT shall prepare a memorandum and present the findings to the Authority outlining the findings of the 'Before' field study. The Authority may request a presentation on the traffic patterns on PROJECT Scope and possible synchronization strategies to address the traffic patterns (optimizing the entire corridor versus optimizing segments identified with natural traffic breaks) to provide direction on the preferred signal timing strategy. Any requested presentation shall include as much of the turning movement, 24 -hour machine counts, travel time, earlier city counts, etc. as available. CONSULTANT shall finalize the memorandum based on comments received from the Authority Project Manager and other involved AGENCIES and after incorporating the full set of data collected by CONSULTANT as part of Task 2. Deliverables — Task 4: 1. A memorandum documenting the results of the 'Before' study is to be distributed to the APM and AGENCIES as a discussion item. More detailed analysis of project results shall be included in Task 8: Project Report. 2. Electronic versions of all data files and memorandum to all PARTIES and AGENCIES. Page A - 10 71 COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD - SOUTH RTSSP Task 5: Signal Timing Optimization and Implementation CONSULTANT shall work with the APM and AGENCIES to develop a model of the study area and calibrate the model based on field observations of existing conditions. Signal synchronization optimization shall be conducted in PTV Vistro 2 and /or Synchro 8.0. The corridor model must be consistent with all aspects and seamlessly interface and interlace with the County Wide Synchro Network as administered by the GIS /ROADS database. The PROJECT shall be developed with PTV Vistro 2 and /or Synchro 8.0 and shall be easily imported and or exported to and from those programs' respective database. Node or intersection numbering scheme must remain consistent with ROADS. Any modifications, additions, or removal of intersections or roadway segments (nodes or links) must be approved by the Section Manager III — Planning /GIS, Planning and Analysis for OCTA. CONSULTANT shall calibrate the model based on travel time, delay studies, field observations of queue lengths, and saturation flows for heavy movements at key intersections. It is recommended that the CONSULTANT utilize the Bing TM Map feature from PTV Vistro 2 or Synchro 8 in the development of the base layout files. Tru- Traffic Software version 10.0 or latest release should be used, subsequent to initial optimization, to augment and enhance green band throughput (offset, splits, phase rotation); and, to incorporate specific off band coordinated traffic platoons into the corridor operation as required by data analysis and field observations. The CONSULTANT may use their own numbering scheme for use in Synchro analysis if the volume balancing and other factors becomes an issue with node numbering in regard to OCTA ROADS Database. If the CONSULTANT chooses to use this methodology, the requirement for submittal of the database in the ROADS format is still required. The extra node numbering used for volume balancing nodes and other factors must be removed upon final submittal of the Synchro document that will be incorporated into the ROADS database. . These operations will be closely monitored and controlled through the APM and the Section Manager of the GIS department of Planning. CONSULTANT shall evaluate signal timing anc following: o Optimize coordination timing using: • Modified Phase Sequence Rotation -. Lead /Lead coordination parameters with consideration for the - Lead /Lag - Lag /Lead - Lag /Lag - Leading and Lagging the same phase within a given cycle Protected /Permissive operations - Phasing will be lead /lead only; or, - Flashing Yellow Arrow technique may be employed for lead /lag if controlling /owner AGENCY permits its use Harmonic cycling — double, half, third or other harmonic multiple, Other innovative techniques upon approval of the owning agency and the APM. Page A - 11 72 COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD - SOUTH RTSSP CONSULTANT will measure the saturation flow rates at key project intersections during one peak hour where the overall intersection volume -to- capacity ratio is greater than or equal to 0.8 as a calibration for the Synchro model. Timing parameters which provide adequate splits and corresponding offsets which fully accommodate pedestrians within the split time. CONSULTANT shall take into consideration the pedestrian timing parameters used by the local AGENCY on a case by case basis. Pedestrian Intervals shall be examined and retimed to current adopted standards by each respective AGENCY. CONSULTANT should note that proposed new pedestrian timing standards have been approved at the Federal and State levels. AGENCIES must be contacted and provide policy and guidance to the CONSULTANT for calculations regarding these timing intervals. Timing parameters which incorporate minimal pedestrian activity to provide the optimum vehicle split and offset timing and accommodate pedestrians using various pedestrian timing adjustment techniques for pedestrian splits during coordination. Appropriate cycle lengths consistent with the goals of this effort. Additionally, CONSULTANT shall recommend time -of -day start and stop intervals for the various timing plans based on the identified peaks from the 24 -hour machine counts, and field observation o CONSULTANT shall prepare, at minimum, a total of three (3) timing plans for a typical weekday which consider the following peak periods: AM PEAK, MID -DAY PEAK, PM PEAK and one (1) timing plan for a typical Saturday for `a MID -DAY PEAK. Timing plans should be in both Synchro format and the preferred timing chart format of each local AGENCY. CONSULTANT shall develop an operational model within SimTraffic. The operational analysis will be used to micro — simulate and analyze . specific roadway segments with queuing, spill back, starvation, storage blocking, and other queuing interactions, and to analyze and mitigate the conditions discovered by CONSULTANT and/or APM and AGENCIES in field reviews. CONSULTANT shall develop optimized signal timings using the results from PTV Vistro 2 and /or 5ynchro/SimTraffic 8.0, in conjunction with Tru- Traffic version 10.0 or latest released version and recommend any changes to the signal phasing at each signalized intersection that may improve the efficiency of operations. Output of the modeling software shall not be utilized without proper QA /QC. Engineering judgment shall be utilized to determine final operational parameters. The recommended signal timing plans shall be reviewed by the APM and local AGENCY staff. Time of Day /Day of Week (TOD /DOW) Timing Plan selection schedules shall be developed that reflect actual, traffic conditions within contiguous segments or down to the individual intersection as necessary. The CONSULTANT, in cooperation with the APM, and upon concurrence of the Traffic Forum, shall develop a real time traffic responsive operations (TRO) program to facilitate timing plan selection based on data obtained from the project. The program shall select the timing plans relative to volume, occupancy, speed, if available, and directional flows on a 24hour /7.days per week schedule. All forms of detection for all modes of travel may be employed in this endeavor. A library of timing plans shall be developed to facilitate this requirement. A static TOD /DOW schedule shall be developed and set ready as backup in case of detection failures within the TRO program. Page A - 12 73 COOPERATIVE AGREEMENT NO. C 3 -2083 ATTACHMENT A NEWPORT BOULEVARD -SOUTH RTSSP Upon approval of the optimized signal timings by the Authority and the cities, the CONSULTANT shall implement, or assist local AGENCIES staff in the implementation of new signal timings either through the central traffic signal system (if available) or direct implementation at the intersection controller units. CONSULTANT shall use existing traffic signal interconnection systems, where they exist, and, as a result of the inter - jurisdictional nature of the project, shall implement time - based signal coordination techniques across signals controlled by different AGENCIES. As the project will be using time -based signal coordination, the CONSULTANT shall evaluate the current time - referencing of all traffic signal controllers and recommend a corridor -wide strategy to ensure that all traffic signal controllers are on synchronized time clocks linked to a, master time source. CONSULTANT shall verify that all Central Master or Local Field Master, and /or Local Controller unit clocks are: • operating properly and are synchronized; • and that all clocks are referencing a Coordinated Universal Time (UTC) and the start for all cycle length calculation shall be 12:OOAM — Midnight. CONSULTANT shall fine -tune, or assist local AGENCY staff in the fine - tuning of, the new settings and timings. CONSULTANT shall fine -tune timings in the field and record all changes. Fine - tuning shall be conducted during times and days that are representative of the times and days for which coordination plans were developed. CONSULTANT shall utilize Tru — Traffic Version 10.0 or later software on a laptop with appropriate GPS device and use the floating 'car method utilized in the PROJECT 'Before' Study to fine tune the corridor operation and verify integrity of system intersection clocks. Synchronized Video shall be used to compare actual conditions to anticipated conditions dictated. by the Tru- Traffic time space diagram so that any anomalies, may be corrected prior to 'After' Study tasks. (Note: Synchronized video may be done in defined segments as determined_ by the Traffic Forum. See Task 6 below.) Synchronized Video of 'Before' and 'After' runs shall be utilized in the development of presentations to City Council or Committee meetings. CONSULTANT shall prepare a memorandum detailing the signal timing optimization and implementation, including detail on the Tru- Traffic /OCTA CSPI and other MOE's and PTV Vistro 2 or Synchro /SimTraffic MOE results. CONSULTANT shall finalize the memorandum based on comments received from the PROJECT AGENCY applicant or sponsor, the other involved AGENCIES, and the APM. Deliverables — Task 5: 1. All optimized and synchronized traffic signal timing plans, including existing corridor conditions and improved corridor conditions. 2. Field implementation of optimized traffic signal plans for existing corridor conditions, including all required fine tuning and Traffic Responsive Operations parameters. 3. Evaluation, recommendation, and installation of a master synchronized time - referencing system. 4. Electronic versions of Files from all Traffic Signal Modeling Software programs used in PROJECT. 5. Electronic versions of all other data files and memorandums.. 6. Memorandum documenting the signal timing optimization and implementation. Page A - 13 74 COOPERATIVE AGREEMENT NO. C-3 -2083 ATTACHMENT A NEWPORT BOULEVARD - SOUTH RTSSP 7. Deliverables shall be limited to one to three signalized intersections on each side of respective political boundaries. Task 6: 'After' Study The CONSULTANT shall conduct an 'After' field study representative of the times and days for which synchronization plans will be developed. The 'After' study must be conducted in the same manner and contain the same MOE's as the 'Before' study in order to evaluate the improvements of the synchronization plans. MOE's should be compiled for the optimized corridor using the floating car method output in Tru- Traffic and then from Synchro /SimTraffic 8.0 or from PTV Vistro 2. At least five (5) runs will be completed in each direction for each of the three weekday timing plans (a.m., midday, and p.m.), and at least five (5) runs will be completed in each direction during the Saturday midday plan. Project travel -time data will be collected using the floating car method, a laptop computer, a GPS receiver unit, and the methodologies and software to match the 'Before' study, exactly. CONSULTANT shall prepare a memorandum comparing the results of the 'Before' and 'After' field study with reference to the specific MOE's and present the findings to the Board. CONSULTANT shall finalize the memorandum based on comments received from the APM and other involved AGENCIES. Deliverables — Task 6: Memorandum comparing the results of the 'Before' and 'After' studies, to be distributed to OCTA Board as an item. More detailed analysis of project results to be included in Task 8: project report. Presentation to the Board of the 'Before' and 'After' study comparison. Electronic versions of all data files and memorandum. Page A - 14 75 COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD - SOUTH RTSSP Task 7: Synchronization System Construction — Agency Specific General: All work and equipment supplied for PROJECT shall comply and be done in accordance with all provisions of 2010 Section 86 of the State of California Standard Specifications as amended herein and the State of California Standard Plans as amended herein or on Construction Plans for PROJECT. CONSULTANT shall coordinate with each AGENCY of the PROJECT to assess special construction requirements, needs and desires, either known and proposed or previously unforeseen or unknown but necessary to complete the project including: GPS time clocks at Central, Field Master, and Local Intersection Controller Assemblies; The replacement and /or modifications to intersection controller assemblies and /or units; New Central Systems or Modifications or upgrades from closed loop system to central system hardware, firmware, and software, Modifications, additions, or repair of missing or damaged signal synchronization infrastructure and other assets to be determined. (See Pages A -22 to A -25 for the matrix for each AGENCY as to what is currently proposed to be constructed. See Task 3: Field Review, Plans Specifications and Estimates, Design Standards and Requirements for allowed systems and sub systems, sole source, and design requirements for all equipment to be installed.); and Attention is directed to Section 86 —1.05 CERTIFICATE OF COMPLIANCE. Section 86 — 1.05 CERTIFICATE OF COMPLIANCE is removed in. entirety and replaced.with Section 86 -1.05 WARRANTIES, GUARANTIES and INSTRUCTION SHEETS as follows: Manufacturers' warranties and guaranties furnished for materials used in the work and instruction sheets and parts lists supplied with materials shall be delivered to ,the owning AGENCY prior to acceptance of the project. CONSULTANT, sub — consultant, and vendors' of equipment and material on PROJECT shall provide to the owning AGENCY the following Warranties and Guaranties: a. ONE (1) YEAR GUARANTEE on LABOR and MATERIAL for all equipment furnished, installed, and /or modified b. THREE (3) YEAR GUARANTEE. on Firmware and Software Patches, Fixes, Updates, and Upgrades for o. Central Systems Control and Communications, o Field Master, and Local intersection controller units. Maintenance Contracts or extra fees for these specific tasks and deliverables shall not be allowed nor charged to any PARTY or AGENCY by either the CONSULTANT, his /her Sub — Consultants, and /or vendors /suppliers, either jointly or severally, of the specified systems and related components for this service or task. Enforcement of Standard Warranties or Guaranties for hardware and software or firmware specified heretofore shall be the sole responsibility of the AGENCY receiving the equipment. Page A - 15 76 COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD - SOUTH RTSSP Attention is directed to Section 86 — 8 PAYMENT. Section 86 - 8.01 PAYMENT is included herein in entirety with the following additions: Add: All work and equipment supplied and /or necessary for PROJECT, including all labor and insurances, to make PROJECT operate as designed and intended shall be included in the lump sum price for PROJECT. No additional compensation for same shall be allowed, therefore. All work and equipment including labor and insurances for maintaining and operating existing electrical facilities including communications equipment shall be included in the lump sum price for PROJECT. No additional compensation for same shall be allowed, therefore. Electrical energy service costs and regular maintenance costs for PROJECT facilities under construction shall be borne by the owning AGENCY. Maintenance costs for PROJECT facilities caused by damage from public shall be borne by the owning AGENCY. Maintenance costs caused by damage from CONSULTANT or sub — consultants, and /or vendors shall be borne solely by CONSULTANT. Deliverables — Task 7: 1. Procure and install any and all equipment as specified but within proposed in the Scope of Work and Attachments. 2. Negotiate with APM and AGENCY representatives on alternative as deemed necessary during the course of the PROJECT. 3. AS BUILT Plans and Specifications. 4. All WARRANTIES and GUARANTIES as specified Page A - 16 budget for the PROJECT as procurements or substitutions 77 COOPERATIVE AGREEMENT NO, C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD - SOUTH RTSSP Task 8: Continuing Signal Timing Support CONSULTANT will provide "on- call" signal timing support services for a period of two years or 24 months following the implementation and fine — tuning of the final signal timing plans, Task 5, to address any future adjustments that may be needed during this period. Depending on the nature of the adjustment, CONSULTANT may accomplish the fine - tuning adjustments remotely from the CONSULTANT's office through the traffic management systems. During this 24 -month period CONSULTANT shall be prepared to review any project intersection requested by the PARTIES within (24) hours of written notice, including observing and fine - tuning the signal timing. CONSULTANT will drive the length of the project arterial during all designated corridor synchronization timing plan hours of operation on a monthly basis in order to verify that the synchronization timing is working as designed, and complete any necessary adjustments. Monthly driving times will consist of a full 12 -hour weekday and a 4 -hour Saturday. CONSULTANT shall notify APM 24 hours prior to commencement of driving periods. Deliverables — Task 8: 1. 24 months of on -call support and revised signal timing plans and memorandum documenting CONSULTANT recommendations and AGENCY actions 2. Electronic versions of all data files and memorandums. Page A - 17 m COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD -SOUTH RTSSP Task 9: Project Report At the end of the one (1) year Implementation Phase of the three (3) year contract period, CONSULTANT shall prepare a Final Report with an executive summary. The report shall provide complete documentation of the project, including, but not limited to, project objectives, project locations, project scope, findings, recommendations, implementation schedule, improvements accomplished, report on the Continued Signal Timing Support per Task 8, and procedures for continuing maintenance, surveillance, and evaluation of the coordinated signal system, work performed, data collected: 'before' and 'after' studies and project benefits achieved in terms of fuel savings, travel time, and other measurable parameters. The report shall document all planned and programmed improvements on the study corridor as well as recommendations for further infrastructure improvements that would likely improve the corridor signal coordination project results. CONSULTANT shall present the final report and results of the project to the Board and city councils as required. The report shall be completed in accordance with the current CTFP Guidelines. The report shall include for each intersection the lane configurations; signal phasing, turning movement data, and cycle lengths for existing and proposed timings for all peak periods. In addition, in a separate binder, all the traffic signal phase sequences, signal timing plans, and pedestrian timings shall be documented. Finally, the report shall provide recommendations with cost and benefit estimates for future improvements to traffic signal infrastructure (signal controllers, vehicle detection, communications, etc.), intersection capacity (appropriate signal phasing, lane geornetrics, and alleviation of physical bottlenecks that curtail arterial capacity), and traffic management strategies. These proposed. improvements are beyond the scope of this demonstration project but should be useful in determining future enhancements to the corridor. At the end of the three (3) year contract period, the Consultant shall prepare for OCTA the Final Report as required by the M2 Ordinance and Chapter 10 of the CTFP Guidelines for Fiscal Year 2013. This report is a fill in the form type of report. Deliverables — Task 9: 1. Draft and Final. PROJECT Signal Synchronization Project Report (one electronic master, two hardcopies to Authority, and one hardcopy per AGENCY) and Presentations at the end of the Implementation Phase or Phase 1. 2. Final Project Report per Chapter 10 of the FY 2013 CTFP Guidelines. Page A -18 79 COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD - SOUTH RTSSP Task 10: Traffic Signal Modeling Software Support CONSULTANT, in addition to specific needs of AGENCIES as listed on Page A -22 to Page A-25, shall supply to OCTA or specified AGENCY, if funding is available, any upgrade or new licenses for the following software and manuals: Agency Name Product Name Quantity License Upgrade New Costa Mesa PTV Vistro 2 1 No No Yes Newport Beach PTV Vistro 2 1 No No Yes Deliverables Task 10: 1. Software with licenses and manuals as specified. Page A - 19 :I COOPERATIVE AGREEMENT NO, C-3-2083 ATTACHMENT A NEWPORT BOULEVARD - SOUTH RTSSP Newport Avenue (South) - List of Intersections Page A - 20 ME 6ficly NB Newport Avenue @ Bristol 275 Costa Mesa 2 SB Newport Avenue @ Bristol 272 Costa Mesa 3 NB Newport Avenue @ Mesa 279 Costa Mesa 4 SB Newport Avenue @ Mesa 346 Costa Mesa 5 NB Newport Avenue @ Del Mar 4529 Costa Mesa 6 SB Newport Avenue @ Fair 4526 Costa Mesa 7 NB Newport Avenue @ Santa Isabel 4532 Costa Mesa 8 SB Newport Avenue @ Vanguard 4460 Costa Mesa 9 NB Newport Avenue @ Wilson 4537 Costa Mesa 10 S13 Newport Avenue @ Wilson 4535 Costa Mesa 11 SB Newport Avenue @ Fairview 4538 Costa Mesa 12 NB Newport Avenue @ 22nd 4545 Costa Mesa 13 SB Newport Avenue @ Victoria 4544 Costa Mesa 14 NIB Newport Avenue @ Bay 4547 Costa Mesa 15 SB New ort Avenue @ Bay 4548 Costa Mesa ! ,on'. xr g 16 19th 257 Costa Mesa 17: .:Broadway 98.. Costa Mesa 18 'Harbor 255 Costa Mesa 19 18th Rochester 262 Costa Mesa 20 17th 260 Caltrans 21 16th .263-- Caltrans 22 Industrial 289 Caltrans 23 Hospital 291 Caltrans 24 Via Lido 293 Newport Beach Finley 297 Newport Beach 26 32nd Street .4822 New port Beach 27 30th Street 4825 Newport Beach 28th Street ---+4855 Newport Beach A 29 23rd Street 4868 Newport Beach 30 21st Street 4871 Newport Beach 31 15th Street. 4840 Newport Beach 32 Palm Street 4753 Newport Beach 33 Main Street 4754 New �each Page A - 20 ME COOPERATIVE AGREEMENT NO. C3 -2083 ATTACHMENT A 1'i FUmiF mN'va1�d6 W10vrw aA fmn'sM1>eM'v¢49Y "vmua, �fumbfi EM in6 Ya ♦mmm ✓LSSOmetiWr6 cmdNM �'md.eplanPmisYeg puCpvm witlinevaE pdaaes �nlmialaad:masaM EV ?zNam - if6 Fmmh avd Y¢IaOSpfw.uW ana ppr pmcl 1$fFum"vM1Vna'mNl3JiLmdM �fumiarad "n14'Im n•:gulmGnd uM 6uMVM �pf FUmtlemid lMNN6MFOivh "ROns4tivSlMg IX''ryrmvlen �FUm JrvnJ iN.9189MFOOrq grumvv{p4.xphL( u]u1 u4 RebSahmeln9ga^^Ji =AVn QFlimrJemdtuNVdvvrcdi J.baba MparV . ..: '�` ^10pEOMVi mvjxaaY- Ill FUnisfi ana Naga ASC'S Siue6w'. Rgpryce6grm5eaa+I hNO naa Lr �. Fwnii52L borv]Alvvivmly 0.vwaq:0aM T1]4 CCwCs L$f FUmtJrandiryYq ]YJJ N.'gmrvY apprylb ai6bolmc6Y86a�¢mmle bnevvlieH C66SVrUm. GvnbM1Y— gmam.nowmrs.d..nma�Jro f -wRVmi Li Frrm;nead:ramltcrvmaaa i2 eQA�e.,,srrnw�r.+emaaaammnmwaq �FUmL. ernbsWlaRnna vv�F - � °:•••:aNll�awaYmPd iuv.v.uianc FunmLartl "a'rtlnYfM Vmtl460ate1.6E0.iMx. - — jW4eirWaro.FMl.aWr4opdtle %v5Nea0 giivN mf! �ml yENOri:dlnJprym✓Vbn � Mti�iJer ✓1vrtiv Wmvp.MbUy.FeroTq - �Fina =n�aavvauummarn.o.m�.�16E Cmnm. m&aerabnao.FW.Wxmnb . mq PSLvM s: mm "'�tlw..au'�r- ��wvae.mwrim =.mfa ar � V h(vati'»Gagd93Fmra LUrra= 'We ®d. P.rmry � FumiFaYicgl RVt?dd1.D{.t ic"c ' �. IaryanerGvaplvn -� av"eeerravvc. FOq.M^POaY. wtl ^nmGN eTemNamA �� ,t.a� r A. �' � kA fd r •D s` .r- 1 � � tiE"Y*� J =Ci ¢ - . r 4tf ykyk r1s- nfera��aar,�f�lsnislr��'� -- � r t. .. ti ��'�5'+'�'t a� y �$� yvHm �/ .- G. RT6SPNelworkln[er6edion RTSSP Nervpoa 9NtllCaMtlo[ - ^ Page A - 21 m COOPERATIVE AGREEMENT NO. C-3 -2083 ATTACHMENT A NEWPORT BOULEVARD - SOUTH RTSSP Page A - 22 M __ m Anterseraion ` �- Item Description �llr�it Prrce - Total Cost r � ;Qty „j 1 Furnish and install CCTV camera EA 1 $ 10,000.00 $ 10,000.00 2 Furnish and install ASC /3 rackmount controller LS 1 $ 5,000.00 $ 5,000.00 NB Newport @ Bristol Furnish and install fiber switch, D- panel; 6E pullbox, splice 3 enclosure, FDU, drop cable, and DSL switch LS 1 $ 16,000.00 $ 16,000.00 4 "n. SB Newport @ Bristol Furnish and install ASC /3 rackmount controller LS 1 $ 5,000.00 $ 5,000.00 Furnish and install fiber switch,, D- panel, 6E pullbox., splice S enclosure, FDU, drop cable, and managed ethernet switch LS 1 $ 18,000.00 $. 18,000.00 6 Furnish and install ASC /3 rackmount controller LS 1 $ 5,000.00 $ 5,000.00 , NB Newport @ Mesa Furnish and install fiber switch, D- panel, 6E pullbox,splice 7 enclosure, FDU, drop cable, and DSL switch LS 1 $ 16,000.00 $ 16,000-00 8 N : Furnish and install ASC /3 rackmount controller LS 1 $ 5,000.00 $ 5,000-00 SB Newport. @ Mesa Furnish and install fiber switch, D- panel, 6E pullbox, splice 9 LS 1 $ 16,000.00 $ 16,000.00 enclosure, FDU, and drop cable 10 ^ Furnish and install ASC /3 rackmount controller LS 1 $ 5,000.00 $ 5,000.00 O; switch, - panel, 6E pullbox, splice Furnish and install fiber D NB Newport @ Del Mar LS 1 $ 16,000.00 $ 16,000.00 enclosure, FDU, drop cable, and DSL switch F12 Furnish and install ASC /3 rackmount controller LS 1 $ 5,000.00 $ 5,000.00 SB Newport @:Fair Furnish and install fiber switch, D- panel, 6E pullboz, splice LS 1 $ 18,000.00 $ 18,000.00 j. E enclosure, FDU, drop cable, and managed ethernet switch 14 ` `. '< NB Newport @ Santa Furnish and'install ASC /3 rackmount controller LS 1 $ 5,000.00 $ 5,000.00 Furnish and install fiber switch, D- panel, 6E pullbox, splice 15 _. Isabel 1 $ 16,000.00 $ 16,000.00 z =s enclosure, FDU,'drop cable, and DSL switch 16 Furnish and install ASC /3 rackmount controller LS 1 $ 5,000.00 $ 5,000.00 a I SB Newport @Vanguard Furnish and install fiber switch, D- panel, 6E pullbox, splice 17 LS 1 $ 16,000.00 $ 16,000.00 enclosure, FDU, and drop cable '<-'- M' Page A - 22 M COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT A NEWPORT BOULEVARD -SOUTH RTSSP 18 .! NB Newport @Wilson Furnish and install ASC /3 rackmount controller 1S 1 $ 5,000.00 $ 5,000.00 Furnish and install fiber switch, D- panel, 6E pullbox, splice 19 v' LS 1 $ 16,000.00 $ 16,000AO enclosure, FDU, and drop cable . .} htf 20 3PZ Furnish and install ASC /3 rackmount controller LS 1 $ 5,000.00 $ 5,000.00 21 _ Furnish and install 332L cabinet EA 1 $ 15,000.00 $ 15,000.00 x SB Newport @ Wilson 22 Furnish and install fiber switch, D- panel, 6E pullbox, splice LS 1 $ 16,000.00 $ 16,000.00 4, enclosure, FDU, and drop cable 23 = SB Newport @ Fairview Furnish and install ASC /3 rackmount controller LS 1 $ 5,000.00 $ 5,000.00 Furnish and install fiber switch, D- panel, 6E pullbox, splice LS 1 $ 16,000.00 $ 16,000.00 24 enclosure, FDU, and drop cable 25 NB Newport @ 22nd Furnish and install ASC /3 rackmount controller LS 1 $ 5,000.00 $ 5,000.00 Furnish and install fiber switch, D- panel, 6E pullbox, splice LS 1 $ 16,000.00 $ 16,000.00 26 enclosure, FDU, drop cable, and DSL switch 27 SB Newport @ Victoria Furnish and install CCTV camera EA 1 $ 10,000.00 $ 10,000.00 28 Furnish and install ASC /3 rackmount controller . LS 1 $ 5,000.00 $ 5,000.00 Furnish and install fiber.switch, 0- panel, 6E pullbox, splice LS 1 $ 16,000.00 $ 16,000.00 29 enclosure, FDU, and drop cable 30.:<'' Furnish and install ASC /3 rackmount controller LS 1 $ 5,000.00 $ 5,000.00 NB New ort.@ Bay Furnish and install fiber switch, D- panel, 6E pullbox, splice LS 1 $ 16,000.00 $ 16,000.00 31 r: enclosure, FDU, drop cable, and DSL switch 32 M. Old = SB Newport @ Bay Furnish and install ASC /3 rackmount controller LS 1 $ 5,000.00 $ 5,000.00 33 Furnish and install fiber switch, D- panel, 6E pullbox, splice LS 1 $ 16,000.00 $ 16,000.00 enclosure, FDU, and drop cable Newport from Bristol to Furnish and install 24- strands of SMFO on existing conduits and LF 20000 $ 4.00 $ 80,000.00 34 Hospital replace 20 existing pullboxes with new 6E pullboxes 35 Newport @ 19th Furnish and install new CCTV camera EA 1 $ 10,000.00 $ 10,000.00 36 Newport @ Harbor Furnish and install new CCTV camera EA 1 $ 10,000.00 $ 10,000.00 37 Newport @ Industrial Furnish and install new CCTV camera EA 1 $ 10,000.00 $ 10,000.00 Page A - 23 ;a COOPERATIVE AGREEMENT NO. C3 -2083 ATTACHMENT A NEWPORT BOULEVARD - SOUTH RTSSP Page A - 24 M Furnish and install traffic signal cabinet and foundation LS 1 $ 30,000.00 $ 30,000.00 +macz Furnish and install ASC /3 controller EA 1 $ 2,600.00 $ 2,600.00 *E . Newport @ Via Lido Furnish and install ethernet switch EA 1 $ 2,250.00 $ 2,250.00 K44 Furnish and install CCTV camera EA 1 $ 9,300.00 $ 9,300.00 Furnish and install new EVP system LS 1 $ 7,000.00 $ 7,000.00 ,,: ;' Furnish and install traffic signal cabinet and foundation LS 1 $ 30,000.00 $ 30,000.00 Furnish and install ASC /3 controller EA 1 $ 2,600.00 $ 2,600.00 Newport and Finley 45 Furnish and install ethernetswitch EA 1 $ 2,250.00 $ 2,250.00 46 Furnish and install new EVP system LS 1 $ 7,000.00 $ 7,000.00 47 w Furnish and install traffic signal cabinet and foundation LS 1 $ 30,000.00 $ 30,000.00 „ u 48 Furnish and install ASC /3 controller EA 1 $ 2,600.00 $ 2,600.00 Newport @ 32nd 49 Reinstall existing ethernet switch EA 1 $ 600.00 $ 600.00 50 d Reinstall existing CCTV EA 1 $ 500.00 $ . 500:00 51 m' Furnish and install new EVP system LS 1 $ 7,000.00 $ 7,000.00 52 t O Q' =� �.: Furnish and install traffic signal cabinet and foundation LS 1 $ 30,000.00 $ 30,000.00 . 53 Furnish and install ASC /3 controller EA 1 $ 2,600.00 $ 2,600.00 Reinstall existing ethernet switch EA 1 $ 600.00 $ 600.00 54 d ' Newport 30th 55 Reinstall existing CCTV camera- EA 1 $ 500.00 $ 500.00 56�N" Furnish and install new EVP system LS 1 $ 7,000.00 $ 7,000.00 57`? Newport /Balboa @ 23rd Furnish & install advanced detection loops for major approaches. LS 1 $ 2,000.00 $ 2,000.00 58 Balboa @ 15th Furnish and install traffic signal cabinet and foundation LS 1 $ 30,000.00 $ 30,000.00 59 Furnish and install ethernet switch EA 1 $ 2,250.00 $ 2,250.00 60 Reinstall CC camera EA 1 $ 820.00 $ 820.0CCTV 61 Furnish and install new EVP system LS 1 $ 7,000.00 $ 7,000.00 62 S L q 422'-. Balboa @ Palm Furnish and install traffic signal cabinet and foundation LS 1 $ 30,000.00 $ 30,000.00 63 Reinstall existing ethernet switch EA 1 $ 500.00 $ 500.00 64 Furnish and install new EVP system LS 1 $ 7,000.00 $ 7,000.00 65 "_ Furnish and install new CCTV camera EA 1 $ 9,300.00 $ 9,300.00 Balboa @Main LS 1 $ 7,000.00 $ 7,000.00 66 Furnish and install new EVP system. Page A - 24 M i � Z � 7 » :7_� � ► � l � C e T :TAX ! r I � � � i ► I � x� � it F'. � ? ATTACHMENT A NEWPORT BOULEVARD - SOUTH RTSSP 67 Furnish and install 48 SMFO trunk LF 5100 $ 2.40 $ 12,240.00 F'4 From Via Lido to 32nd Furnish and install 6 SMFO and green wire tracer in Microduct g LF 1100 $ 2.80 $ 3,080.00 68_ m^ : 3, s AND. From 21st to 15th From Via Lido to 32nd AND 69 Furnish and install Microduct LF 5400 $ 2.70 $ 14,580.00 700, Furnish and install #6 pullboxes EA 9 $ 650.00 $ 5,850.00 71 Furnish and install splice vault and panel EA 3 $ 3,760.00 $ 11,280.00 From 21st to 15th patch 72 Replace damaged and install new 2.5" HDPE conduit LF 2800 $ 22.40 $ 62,720.00 73 City of Costa Mesa PS &E for interconnection LS 1 $ 30,000.00 $ 30,000.00 74 System Integration LS 1 $ 15,000.00 $ 15,000.00 75 Btw Via Lido to 21st St. Install: responsive traffic operation LS 1 $ 70,000.00 $ 70,000.00 76 City of Newport Beach IP Network Design - - LS 1 $ 10,000.00 $ 10,000.00 77 Special Provision, bid and construction, preparation of as -built LS 1 $ 60,000.00 $ 60,000.00 78 Field Investigation and support - LS 1 $ 10,000.00 $ 10,000.00 79 Contingency (10 %) LS 1 $84,402.00 $ 84,402.00 80 Construction Support (15 %) LS 1 $126,603.00 $ 126,603.00 81 Project Administration LS 1 $40,000.00 $ 40,000.00 82 furnish 24 hour, 7 day automated traffic vehicle counts EA 7 $300.00 $ 2,100.00 83 Furnish 24 hour, 7 day automated traffic vehicle counts with vehicle classification EA 5 $400.00 $ . 2,000.00 Furnish 6 hour turning movement counts (3 peaks periods, 2 hours each) for weekday and weekend days for EA 33 $600.00 $ 19,800.00, 84 all corridor intersections per scope of work (including Caltrans -owned intersections) 85 Produce a Before /After Study for the project EA 33 $878.79 $ 29,000.00 Develop and implement optimized signal synchronization timing (including Caltrans -owned $ 168,100.00 86 intersections) EA 33 $5,093.94 Provide ongoing monitoring and maintenance for 2 years immediately following implementation EA 33 $3,627.88 $ 119,720.00 87 per the scope of work. Final report after three (3) year grant period. 1l" •, - J .y� j c' 3 ?`C* '' �i^'t3"' .. i!'Y •4. 4 _ _ �., nJ 3Fy�J`3"*-£ 1 rc 'x �&yY 'A._ ` GrandToYal $ 1,630,745 00 1 1 it r k a ;. < _ .. <,u . All items are inclusive of all necessary labor and material necessary to make system(s) operational as intended. No additional compensation shag be allowed therefore. *All Caltrans improvements and match will be covered by the City of Costa Mesa Page A - 25 :. COOPERATIVE AGREEMENT NO. C-3 -2083 ATTACHMENT B NEWPORT BOULEVARD SOUTH — RTSSP DETAILED LOCAL MATCH COMMITMENT SECTION 1: AGENCY TOTAL MATCH SUMMARY Agency Cash In- Kind. Total Match City of Cost Mesa $ 81,167.00. $ 81,047.00 $ 162,214.00 City of Newport Beach $ 129,880.00 $ 34,055.00 $163,935.00 TOTAL $ 211,047.00 $115,102.00 $ 326,149.00 SECTION 2: MATCH BREAKDOWN (CASH VS IN -KIND SERVICES) A. Cash Match Agency Funding Source Amount of Cash Contribution City of Cost Mesa AQMD $ 81,167.00 City of Newport Beach $ $. 129,880.00 TOTAL $ 177,102.00 B'. In -Kind Services i. Specific Improvements (List items and Cost): Agency Improvement Date of Construction Expenditure NIA $ $ TOTAL $ Page B - 1 M COOPERATIVE AGREEMENT NO. C -3 -2083 ATTACHMENT B NEWPORT BOULEVARD SOUTH — RTSSP ii. Staffing Commitment: Agency Staff Position Type of Service to No. of Fully Burdened Total* Project Hours Hourly Rate City of Costa Mesa Project Manager Project Administration 122 $150.00 $ 18,300.00 City of Costa Construction Mesa Senior Engineer Management / 120 $151.00 $ 18,120.00 Inspection City of Costa Assistant Construction Mesa Engineer Management / 220 $104.50 $ 22,990.00 Inspection City of Costa Public Works Construction Mesa Inspector Management / 228.9 $94.50 $ 21,637.00 Inspection Total for City of Costa Mesa: $81,047.00 City of Newport Senior Civil Project 80.0 $160.00 $ 8,640.00 Beach Engineer Administration City of Construction Newport Jr. Civil Engineer Management / 105.0 $79.00 $ 8,295.00 Beach Inspection City of Senior Construction Newport Technician Management / 105.0 $84.00 $ 8,820.00 Beach Inspection City of Construction Newport Senior Inspector Management / 100.0 $83.00 $ 8,300.00 Beach Inspection Total for City of Newport Beach: $34,055.00 TOTAL IN -KIND MATCH *: $115,102.00 *Total amount is the required participation by the identified agency. The number of hours and hourly rate will be based on each agency's actual fully burdened billing rates, which must collectively equal the same value of the assigned "Total' dollars. Each agency will be responsible for keeping detailed records of hours worked and description of work. An accounting record of personnel, hours at fully burdened rate is expected to be included with the final submittal. Records will be subject to auditing. Page B - 2 ::