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Home My WebLink About05 - Newport Coast Community Center Stage Remodel�P CiTY OF NEWPORT BEACH City Council Staff Report March 25, 2014 Agenda Item No. 5. TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director- (949) 644 -3330, dawebb @newportbeach.gov PREPARED BY: Fong Tse, Principal Civil Engineer PHONE: 949 - 644 -3321 TITLE: Newport Coast Community Center Stage Remodel - Award of Contract No. 5540 (CAP14 -0002) ABSTRACT: Staff received favorable bids for the Newport Coast Community Center Stage Remodel Project and requests City Council's approval to award the construction contract to A.J. Fistes Corporation of Long Beach, California. RECOMMENDATION: a) Approve the project plans and specifications; b) Award Contract No. 5540 to A.J. Fistes Corporation for the Total Bid Price of $71,297.00 and authorize the Mayor and the City Clerk to execute the contract; c) Establish a contingency amount of $14,203.00 (approximately 20% of Total Bid) to cover the cost of unforeseen work; and d) Approve Budget Amendment No. 14BA -038 appropriating $50,000 from the unappropriated General Fund balance to account 7011- C1002043. FUNDING REQUIREMENTS: Upon approval of the Budget Amendment, sufficient funding for the award of this contract is available. The following fund will be expensed: Account Description General Fund Account Number 7011- C1002043 Amount $ 85,500.00 :M Total: $ 85,500.00 Proposed uses are as follows: Vendor Purpose Amount A.J. Fistes Corporation A.J. Fistes Corporation DISCUSSION: Construction Contract Construction Contingency Total: $ 71,297.00 $ 14,203.00 $ 85,500.00 At 10:00 a.m. on March 5, 2014, the City Clerk opened and read the following bids for this project: The low total bid amount is approximately thirty -five percent below the Engineer's Estimate of $110,000. The low bidder, A. J. Fistes Corporation (Fistes), possesses a California State Contractors License Classification "B" as required by the project specifications. A check of the Contractors references indicates Fistes has satisfactorily completed building projects for other local public agencies. The existing Newport Coast Community Center stage consists of a high exposed ceiling, concrete floor, an industrial grade roll -up door along the north side and a curtained stage that opens to the gymnasium on the south side. This project will infill the existing stage opening with tackable surfaces on a solid wall. The existing roll -up door along the north side will be replaced with two (2) sets of fire rated full- height double glass doors for ingress /egress. The interior will also be refurbished. .o BIDDER TOTAL BID AMOUNT LOW A.J. Fistes Corporation $ 71,297.00 2 RAMCO $ 104,500.00 3 Optima RPM, Inc. $ 106,300.00 4 Dalke & Sons Construction, $ 109,980.00 Inc. 5 Ali Alavizadeh $ 110,000.00 6 AGM Construction $ 113,660.00 7 IBN Construction, Inc $ 118,000.00 8 Frank Shariat $ 122,895.00 9 R. Jensen Co., Inc. $ 125,500.00 10 Civil Works Corporation $ 159,034.00 The low total bid amount is approximately thirty -five percent below the Engineer's Estimate of $110,000. The low bidder, A. J. Fistes Corporation (Fistes), possesses a California State Contractors License Classification "B" as required by the project specifications. A check of the Contractors references indicates Fistes has satisfactorily completed building projects for other local public agencies. The existing Newport Coast Community Center stage consists of a high exposed ceiling, concrete floor, an industrial grade roll -up door along the north side and a curtained stage that opens to the gymnasium on the south side. This project will infill the existing stage opening with tackable surfaces on a solid wall. The existing roll -up door along the north side will be replaced with two (2) sets of fire rated full- height double glass doors for ingress /egress. The interior will also be refurbished. .o While the existing stage serves only one recreation program, the completed improvements will provide increased space to accommodate dance, music, language, Zumba, pre - school aged programs, and art. The new space also allows for 20 additional camps during the summer months. New programming is scheduled to start in the summer of 2014. Pursuant to the Contract Specifications, Fistes is allotted twenty -five consecutive working days to complete the construction. The contract provides Fistes with extended work hours to expedite work completion. Liquidated damages in the amount of $1,000 per calendar day will be assessed if Fistes fails to complete the building construction within the allotted time. As with many building rehabilitation projects, conditions not identified through visual inspections during project design often require corrective work. Staff feels that a twenty percent construction contingency for this small project is appropriate. Recreation staff worked closely with the Jazzercise instructor who currently uses the Newport Coast Community Center's stage to conduct class. As a result of these discussions, the City has agreed to purchase a smaller, movable stage to assure the same quality Jazzercise class and allow the instructor to be elevated and visible to her students. The Jazzercise instructor was instrumental in assisting with the specifications of the movable stage to accommodate her class needs. The Jazzercise instructor and class participants appear satisfied with this result. ENVIRONMENTAL REVIEW: The project was determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 (Replacement or Reconstruction) of the CEQA Implementation Guidelines. This Exemption covers the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Additionally, staff notified the Jazzercise class as noted above and sent a -mails to the remaining members of the Newport Coast Advisory Committee advising them of this issue. ATTACHMENTS: Description Attachment A - Location Map Attachment B - Budoet Amendment 91 NEWPORT COAST COMMUNITY CENTER STAGE REMODEL LOCATION MAP CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C -5540 1 3/25/142 ATTACHMENT B City of Newport Beach BUDGET AMENDMENT 2013 -14 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues NX from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: NO. BA- 14BA -038 AMOUNT: 550,000.00 Increase in Budgetary Fund Balance X Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance To increase expenditure appropriations in the Facilities - Newport Coast CC Remodel account for the Newport Coast Community Center Stage Remodel. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Amount Fund Account Description Debit Credit 010 3605 General Fund - Fund Balance $50,000.00 REVENUE ESTIMATES (3601) Fund /Division Account Description EXPENDITURE APPROPRIATIONS (3603) Division Number 7011 Facilities Account Number C1002043 Newport Coast CC Remodel $50,000.00 Signed: Signed: Administrative Approval: City Manager City Council Approval: City Clerk uate Date I 93