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Home My WebLink About18 - Integrated Enterprise Resource Planning - PowerPoint:li► — . •• is —• • What is an ERP and why do we need one? • Describe the selection process. • Describe the overall cost and the outcomes of the contract negotiation process. • How will this software improve customer service, what are the benefits to staff and the community? • Describe the implementation plan. Financials � I HR/Payroll Common Database System -vwAde 'Technology Features Architecture wP(�1 T L Financials • Accounting /GL /BG /AP • Bid Management • BMI Asset Track Interface • BMI Collect IT Interface • Cash Management • Contract Management • Employee Expense Reimbursement • Fixed Assets • Inventory • Performance Based Budgeting • Project & Grant Accounting • Purchase Orders • Requisitions • Standard Fuel Interface • Work Orders, Fleet & Facilities Management • CAFR Statement Builder ••: ;:•. tyler Payroll /HR • HR Management • Payroll w /ESS • Professional Development "Ovoill W10 serve the puhkc Revenue • Accounts Receivable • Business License • Central Property File Productivity • General Billing • Citizen Self Service • Maplink GIS • eProcurement Integration • Munis Analytics & Reporting • Tyler Cashiering • Tyler Content Manager • UB Interface • Tyler Forms Processing • Utility Billing • Tyler Incident Management Ff7!= • Improve operations, with emphasis in budgeting, reporting, fiscal management • Increase staff productivity — focus more time on decision support activities as opposed to focusing on transaction processing activities • Organization -wide software integrates departments and functions into one system Electronic Time Card Prep and Approval Electronic Work Orders- Electronic Workflow = Budget Change Requests Scalable and Dynamic Reporting Employee Self Service and Professional Development Fleet and Inventory Management Electronic Workflow = Requisitions if7!= • Citizen Self Service — citizens can pay bills via the internet and file non - emergency requests • Incident Management — citizens can report pot holes, loss of water, and other activity in their neighborhoods (tied to Work Orders module) • Performance Based Budgeting — provides means for linking dollars to results and improves visibility into operations • Improved customer service and provides users with improved and enhanced access to information if7!= • Technical Review Committee (TRC) Formed (November 2012) • Executive Team Adopts TRC Recommendations (January 2013) • RFP and Functional Requirements Devel. (Feb -Mar 2013) • RFP Solicitation Issued (April 2013) • RFPs Received (June 2013) • On Site Demonstrations (August 2013) • Tyler Software Lab Review at EOC (Oct 2013) • Tyler Municipal Client Software Site Visits (November 2013) • Tyler Municipal Client Phone Interviews (Nov -Dec 2013) • Tyler Meeting to Discuss Potential Customizations (Jan 2014) • Contract Negotiations with Tyler (Jan -Mar 2014) tyler Em°m in& people who serve thv oat:f,- i if7 t= • Public Sector Clients: 10,000+ • Largest software company in the nation solely focused on providing integrated software and technology services to the public sector — cities, counties, states and school districts • California Public Sector Clients: 43 • City of Culver City • City of Victorville • City of Redondo Beach • City of Santa Barbara • El Dorado County • Contra Costa County of Education • City of Pasadena • City of Beverly Hills Final Project Costs Software, Hardware and Implementation Services Software License Fees $859,460 3rd Party Hardware and Software 32,105 Implementation Services 2,017,700 Total Software, Hardware and Implementation Services $2,909,265 Maintenance Fees Year 1 FY 13/14 $31,495 Year 2 FY 14/15 198,268 Year 3 FY 15/16 203,347 Year 4 FY 16/17 208,581 Year 5 FY 17/18 215,741 Total Maintenance Fees $857,432 Total Tyler Not To Exceed Cost $3,766,697 Staffing Backfill Contingency and Other Software Licensing Costs ERP PROJECT COST GRAND TOTAL $562,088 $215,000 $4,543,785 START on* Pre - Selection and Evaluation W�F • RFP • Demonstrations • Site Visits • Reference Checks END s Testing, Acceptance, and Go Live • Testing live transactions • Validate process flow • Acceptance Initiation /Project Planning • Contract negotiation • Implementation plan /schedule • Contract signing • Project kick -off • Chartof account devel • As is and to be analysis • Best practices development • Conversion /interfacedevel • Configuration • Implementation team training • End user training Knowledge Transfer and Analysis Structural Foundation J Rob Houston m Mcillary 5Donsor �-- IlaryExecutive S nsors Pro'ect Duratile ,p1.1 iOR��P Finance Payroll /Human Resources Utility Billing Work Order /Request Business License /Misc. Q214 Q314 Q414 Q115 Q215 Q315 Q415 Q116 Q216 Q316 Apr May Jun Jul Aug Sep Oct Nov Dec Jon Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun lul Aug Sep :li► - . •• i:-•